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2020-06-09 - Board of Directors Meeting Agenda Packet (B)
Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, June 9, 2020, 6:30 PM 1717 E Miraloma Ave, Placentia CA 92870 1. TELECONFERENCE INFORMATION In an effort to help mitigate the spread of Coronavirus (COVID-19), the District will be facilitating participation in this meeting via teleconference pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on March 17, 2020. Information for accessing this meeting is provided below. Public comment related to items on this agenda or other matters within the District's jurisdiction will be facilitated on the teleconference or can be submitted in writing via e-mail to the Board Secretary at bodsecretarv(avlwd.com by 4:30 p.m. on Tuesday, June 9, 2020. If you choose to submit comments via e-mail, please identify the agenda item you wish to address (if applicable). Your comments will be shared with the Board prior to the meeting. For questions regarding participation please call 714-701-3020. Computer/Mobile Device: httiDs://zoom.us/i/98883382118 Telephone: 669-900-6833 or 346-248-7799 Meeting ID: 988 8338 2118 2. CALL TO ORDER 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL Phil Hawkins, President Andrew J. Hall, Vice President Brooke Jones, Director J. Wayne Miller, PhD, Director Al Nederhood, Director 5. ADDITIONS/DELETIONS TO THE AGENDA Items may be added to the agenda upon determination by a two-thirds vote of the Board, or a unanimous vote if only three Directors are present, that there is a need to take immediate action which came to the District's attention subsequent to the agenda being posted. (GC 54954.2(b)(2)) 6. INTRODUCTIONS AND PRESENTATIONS 6.1. Elected Official Liaison Reports 6.2. Federal and State Legislative Update Page 1 of 156 7. PUBLIC COMMENTS Any individual wishing to address the Board or Committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to three minutes and must be related to matters of public interest within the jurisdiction of the Water District. (GC 54954.3) 8. CONSENT CALENDAR All items on the consent calendar are considered routine and may be approved by a single motion. There will be no discussion of these items unless a member of the Board, staff, or public requests separate consideration. 8.1. Minutes of the Board of Directors Special and Regular Meetings Held May 12, 2020 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Minutes of the Board of Directors Special Meeting Held May 19, 2020 Recommendation: That the Board of Directors approve the minutes as presented. 8.3. Minutes of the Board of Directors Special Meeting Held May 26, 2020 Recommendation: That the Board of Directors approve the minutes as presented. 8.4. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$2,772,339.26. 8.5. Budget to Actual Reports for the Month Ending April 30, 2020 Recommendation: That the Board of Directors receive and file the Budget to Actual Reports for the Month Ending April 30, 2020. 8.6. Cash and Investment Report for Period Ending April 30, 2020 Recommendation: That the Board of Directors receive and file the Cash and Investment Report for Period Ending April 30, 2020. 8.7. Budgeted Positions for Fiscal Year 2021 Recommendation: That the Board of Directors: (1) adopt Resolution 2020-XX ratifying the budgeted positions for Fiscal Year 2021; (2) adopt Resolution No. 20-XX amending Exhibit A of the Memorandum of Understanding between the District and the Yorba Linda Water District Employees Association for the remainder of Fiscal Years 2021-2023; and (3) adopt Resolution No. 20-XX amending Exhibit A of the Personnel Manual for Unrepresented Employees for the remainder of Fiscal Years 2021-2023. Page 2 of 156 8.8.2020 Water Quality Report Recommendation: That the Board of Directors approve the 2020 Water Quality Report and instruct staff to make it available on the District's website pursuant to State and Federal law regarding electronic delivery. 8.9.Terms and Conditions for Water and Sewer Service with Brandywine Homes for Tract 19014, Job No. 202008 Recommendation: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Brandywine Homes for Tract 19014, Job No. 202008. 8.10.Terms and Conditions for Sewer Service with Roland and Barbara Fox, 4502 Palm Avenue, Yorba Linda Recommendation: That the Board of Directors approve the Terms and Conditions for Sewer Service with Roland and Barbara Fox, 4502 Palm Avenue, Yorba Linda, Job No. 202029S. 8.11.Notice of Completion for the Highland Pressure Regulating Station Project Recommendation: That the Board of Directors authorize staff to file the Notice of Completion for the Highland Pressure Regulating Station Project, Job No. 201937. 9. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board or Committee discussions are needed prior to formal action. 9.1.California Special Districts Association (CSDA) Board of Directors Election Recommendation: That the Board of Directors consider voting for one candidate in the 2020 CSDA Election for Seat C in the Southern Network for Term 20212023 and instruct staff to complete and submit the ballot on the Board's behalf. 10. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board or Committee at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking advice and counsel. Time permitting, it is generally in the District’s interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 10.1. Continued Budget Review for Fiscal Years 202021 10.2. Capital Improvement Plan for Fiscal Years 202025 10.3. Public Funds Investment Policy for Fiscal Year 2021 10.4. Overview of Meter Replacement Program 10.5. Status of Engineering Activities 10.6. Treatment of Groundwater Supplies to Remove Per and Polyfluoroalkyl Substances (PFAS) Page 3 of 156 10.7. Coronavirus Mitigation Efforts 11. REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1. Directors' Reports 11.2. General Manager's Report 11.3. General Counsel's Report 11.4. Future Agenda Items and Staff Tasks 12. COMMITTEE REPORTS 12.1. Interagency Committee with MWDOC and OCWD (Hawkins/Nederhood) Next meeting is scheduled Thursday, July 23, 2020 at 4:00 p.m. 12.2. Joint Agency Committee with City of Yorba Linda (Hawkins/Jones) Next meeting is scheduled Monday, July 27, 2020 at 4:00 p.m. 12.3. Joint Agency Committee with City of Placentia (Hawkins/Hall) Next meeting yet to be scheduled. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from June 10 July 31, 2020 14. ADJOURNMENT 14.1. A Special Board Meeting is scheduled Tuesday, June 23, 2020 at 6:30 p.m. The next Regular Board Meeting will be held Tuesday, July 14, 2020. Closed Session (if necessary) will begin at 5:30 p.m. and regular business at 6:30 p.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Prior to the Governor’s ‘StayatHome’ Executive Orders regarding COVID19, nonexempt materials related to open session agenda items that were distributed to a majority of the Board of Directors or Committee Members less than seventytwo (72) hours prior to the meeting were made available for public inspection in the lobby of the District’s Administrative building during regular business hours and posted on the District’s website shortly thereafter (GC 54957.5). As the District’s lobby has been closed to the public in accordance with the Governor’s Executive Orders and to help mitigate the spread of COVID19, staff will make these materials available on the District’s website (https://ylwd.com/) as soon as possible following receipt. Accommodations for the Disabled Requests for disabilityrelated modifications or accommodations, including auxiliary aids or services, required for participation in the above posted meeting should be directed to the Board Secretary at (714) 7013020 at least 24 hours in advance. (GC 54954.2(a)) Page 4 of 156 ITEM NO. 8.1. AGENDA REPORT MEETING DATE:June 9, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Annie Alexander, Executive Assistant/Board Secretary SUBJECT:Minutes of the Board of Directors Special and Regular Meetings Held May 12, 2020 RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: 1.Draft Meeting Minutes (Special) 2.Draft Meeting Minutes (Regular) Page 5 of 156 Minutes of the YLWD Board of Directors Special Meeting Held May 12, 2020 at 5:30 p.m.1 2020-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Tuesday, May 12, 2020, 5:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1.TELECONFERENCE INFORMATION As noted on the agenda, this meeting was facilitated via teleconference pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on March 17, 2020. 2.CALL TO ORDER The meeting was called to order at 5:34 p.m. 3.ROLL CALL DIRECTORS PRESENT STAFF PRESENT Phil Hawkins, President Brett R. Barbre, Assistant General Manager Andrew J. Hall, Vice President John DeCriscio, Operations Manager Brooke Jones Delia Lugo, Finance Manager J. Wayne Miller, PhD (Arrived 5:35)Rosanne Weston, Engineering Manager Al Nederhood Annie Alexander, Executive Asst/Board Secretary ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP Mike Payne, Consultant, Michael Payne Consulting 4.PUBLIC COMMENTS Board Secretary Alexander confirmed that no written public comments had been received for this meeting and that there were no members of the public on the call desiring to comment. 5.CLOSED SESSION The Board entered Closed Session at 5:35 p.m. Page 6 of 156 Minutes of the YLWD Board of Directors Special Meeting Held May 12, 2020 at 5:30 p.m.2 2020-XXX 5.1.Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases:One 5.2.Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representative:Andrew Gagen, General Counsel Unrepresented Employee:General Manager The Board returned from Closed Session at 6:31 p.m. At the beginning of the Regular Meeting that followed, General Counsel Gagen announced that the Board took no reportable action during Closed Session. 6.ADJOURNMENT 6.1.The meeting ended at 6:32 p.m. Annie Alexander Board Secretary Page 7 of 156 Minutes of the YLWD Board of Directors Regular Meeting Held May 12, 2020 at 6:30 p.m.1 2020-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, May 12, 2020, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1.TELECONFERENCE INFORMATION As noted on the agenda, this meeting was facilitated via teleconference pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on March 17, 2020. 2.CALL TO ORDER The meeting was called to order at 6:31 p.m. 3.PLEDGE OF ALLEGIANCE 4.ROLL CALL DIRECTORS PRESENT STAFF PRESENT Phil Hawkins, President Brett R. Barbre, Assistant General Manager Andrew J. Hall, Vice President John DeCriscio, Operations Manager Brooke Jones Gina Knight, Human Resources and Risk Mgr J. Wayne Miller, PhD (Arrived 6:37 p.m.)Delia Lugo, Finance Manager Al Nederhood Pasquale Talarico, Director of Public Affairs Rosanne Weston, Engineering Manager Annie Alexander, Executive Asst/Board Secretary Kaden Young, Sr Management Analyst ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP General Counsel Gagen announced that the Board took no reportable action in Closed Session during the preceding Special Meeting. 5.ADDITIONS/DELETIONS TO THE AGENDA General Counsel Gagen stated that the staff recommendation for Item No. 9.1. needed to be revised to reflect approval of the Classification and Salary for the General Manager effective May 11, 2020 not May 12, 2020. Page 8 of 156 Minutes of the YLWD Board of Directors Regular Meeting Held May 12, 2020 at 6:30 p.m.2 2020-XXX 6.INTRODUCTIONS AND PRESENTATIONS 6.1.Elected Official Liaison Reports Mayor Pro Tem Gene Hernandez commented on the status of City of Yorba Linda’s COVID-19 mitigation efforts. Brett R. Barbre, in his capacity as Director for the Metropolitan Water District of Southern California (MWD), commented on litigation related to the California WaterFix. 6.2.Federal and State Legislative Update Director of Public Affairs Talarico reported on the status of legislative hearings in light of COVID-19. 7.PUBLIC COMMENTS Board Secretary Alexander confirmed that no written public comments had been received for this meeting. No members of the public expressed an interest to provide comment at this time. 8.CONSENT CALENDAR Director Nederhood made a motion, seconded by Director Jones, to approve the Consent Calendar. Motion carried 4-0-0-1 on a roll call vote with Director Miller being absent. 8.1.Minutes of the Board of Directors Special and Regular Meetings Held April 28, 2020 Recommendation: That the Board of Directors approve the minutes as presented. 8.2.Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $419,169.26. 8.3.Unaudited Financial Statements for the Third Quarter of Fiscal Year 2020 Recommendation; That the Board of Directors receive and file the Unaudited Financial Statements for Third Quarter of Fiscal Year 2020. Page 9 of 156 Minutes of the YLWD Board of Directors Regular Meeting Held May 12, 2020 at 6:30 p.m.3 2020-XXX 8.4.Directors’ and General Manager Fees and Expenses Report for Third Quarter of Fiscal Year 2020 Recommendation: That the Board of Directors receive and file the Directors’ and General Manager Fees and Expenses Report for Third Quarter of Fiscal Year 2020. 8.5.Reject and Refer Claim from Southern California Edison (SCE) Recommendation: That the Board of Directors reject the claim filed by Southern California Edison and refer it to ACWA-JPIA for further handling. Director Miller joined the meeting at this time. 9.ACTION CALENDAR 9.1.General Manager’s Employment Agreement General Counsel Gagen summarized the proposed salary and terms of the agreement. Director Nederhood made a motion, seconded by Director Jones, to: (1) approve the Employment Agreement for the Position of General Manager in substantial form as negotiated by the District’s Designated Representative; and (2) adopt Resolution No. 2020-XX approving the Classification and Salary for the General Manager effective May 11, 2020 and rescinding Resolution No. 2019-30. Motion carried 5-0-0-0 on a roll call vote. 9.2.Transmittal of Election Information to OC Registrar of Voters Staff reviewed options available for the Board’s consideration related to the number of words in a candidate’s statement and payment for same. Director Nederhood made a motion, seconded by Director Jones, to authorize the Board Secretary to submit the Transmittal of Election Information to the Orange County Registrar of Voters, indicating that a Candidate’s Statement of Qualifications is to contain no more than 400 words and will not be paid for by the District. Motion carried 5-0-0-0 on a roll call vote. Page 10 of 156 Minutes of the YLWD Board of Directors Regular Meeting Held May 12, 2020 at 6:30 p.m.4 2020-XXX 10.DISCUSSION ITEMS 10.1.Status of Operations Activities Staff reviewed the challenges of operating on 100% groundwater and the status of various distribution system improvements. Staff also noted that the District’s water pipeline flushing program was temporarily on hold to help mitigate staff’s potential exposure to COVID-19. 10.2.Treatment of Groundwater Supplies to Remove Per- and Polyfluoroalkyl Substances (PFAS) Staff displayed maps indicating the boring locations for soils testing related to construction of the PFAS treatment facilities. 11.REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1.Directors' Reports The Directors noted their attendance at the listed meetings and events. 11.2.Assistant General Manager's Report General Manager Barbre reported the District had received a Certificate of Achievement for Excellence in Financial Reporting from GFOA for the 10th year in a row. He then reported on the status of late and delinquent water bill payments, percentage of manual versus radio read water meters in the District, and preparations for reopening the District’s lobby to the public. 11.3.General Counsel’s Report None. 11.4.Future Agenda Items and Staff Tasks None. 12.COMMITTEE REPORTS 12.1.Interagency Committee with MWDOC and OCWD (Hawkins/Nederhood) Next meeting is scheduled Thursday, May 28, 2020 at 4:00 p.m. Page 11 of 156 Minutes of the YLWD Board of Directors Regular Meeting Held May 12, 2020 at 6:30 p.m.5 2020-XXX 12.2.Joint Agency Committee with City of Yorba Linda (Hawkins/Jones) Draft minutes of the meeting held Monday, April 20, 2020 at 4:00 p.m. were included in the agenda packet Next meeting is scheduled Monday, July 27, 2020 at 4:00 p.m. 12.3.Joint Agency Committee with City of Placentia (Jones/Hawkins) Minutes of the meeting held Wednesday, April 29, 2020 at 3:00 p.m. were included in the agenda packet. Next meeting to be scheduled. 13.BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1.Meetings from May 13 – June 30, 2020 The Board made no changes to the activity calendar. 14.ADJOURNMENT 14.1.The meeting was adjourned at 7:27 p.m. Annie Alexander Board Secretary Page 12 of 156 ITEM NO. 8.2. AGENDA REPORT MEETING DATE:June 9, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Annie Alexander, Executive Assistant/Board Secretary SUBJECT:Minutes of the Board of Directors Special Meeting Held May 19, 2020 RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: 1.Draft Meeting Minutes (Special) Page 13 of 156 Minutes of the YLWD Board of Directors Special Meeting Held May 19, 2020 at 6:30 p.m.1 2020-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Tuesday, May 19, 2020, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1.TELECONFERENCE INFORMATION As noted on the agenda, this meeting was facilitated via teleconference pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on March 17, 2020. 2.CALL TO ORDER The meeting was called to order at 6:33 p.m. 3.PLEDGE OF ALLEGIANCE 4.ROLL CALL DIRECTORS PRESENT STAFF PRESENT Phil Hawkins, President Brett R. Barbre, General Manager Andrew J. Hall, Vice President John DeCriscio, Operations Manager Brooke Jones Gina Knight, Human Resources/Risk Manager J. Wayne Miller, PhD Delia Lugo, Finance Manager Al Nederhood Pasquale Talarico, Director of Public Affairs Rosanne Weston, Engineering Manager Annie Alexander, Executive Asst/Board Secretary Danielle Logsdon, Senior Engineer Kayden Young, Senior Management Analyst ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP 5.PUBLIC COMMENTS Board Secretary Alexander confirmed that no written public comments had been received for this meeting and that there were no members of the public on the call desiring to comment. Page 14 of 156 Minutes of the YLWD Board of Directors Special Meeting Held May 19, 2020 at 6:30 p.m.2 2020-XXX 6.DISCUSSION ITEMS 6.1.Budget Review for Fiscal Years 2020-2021 Staff began the presentation by reviewing historic budget assumptions. Staff then presented initial budget assumptions for FY21 including options for groundwater and import water supplies, debt service coverage ratios, and OPEB/PERS contributions. Staff then reviewed four additional budget assumption scenarios for FY21 and presented multiple financial policy questions for the Board’s consideration. Following extensive discussion, the Board requested staff address and consider the following to facilitate further refinement of budget assumptions for FY21: A.Explore options to accommodate pumping groundwater from June through October. B.Provide detail for employee salary and benefits expenses. C.Develop multi-year plan for bringing the District’s debt service coverage ratio back up to 225% should the Board determine to lower it to the contractual coverage of 125%. D.Provide the days of cash for each of the budget assumption scenarios. E.Suspend OPEB/PERS pay down until after the PFAS removal plant has been constructed and operational for one year. F.While not expected, accept potential downgrade of AA bond rating from Fitch. G.Explore potential water rate increase effective January 1, 2021 and obtain legal opinion from General Counsel regarding collection of a PFAS Impact Fee on the County property tax roll. H.Develop messaging strategies for items A and G. The Board elected to defer discussion of the District’s Capital Improvement Projects to the next meeting. 7.CLOSED SESSION The Board entered Closed Session at 7:48 p.m. 7.1.Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases:One Page 15 of 156 Minutes of the YLWD Board of Directors Special Meeting Held May 19, 2020 at 6:30 p.m.3 2020-XXX The Board returned from Closed Session at 8:20 p.m. General Counsel Gagen announced that the Board took no reportable action during Closed Session. 8.ADJOURNMENT 8.1.The meeting ended at 8:21 p.m. Annie Alexander Board Secretary Page 16 of 156 ITEM NO. 8.3. AGENDA REPORT MEETING DATE:June 9, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Annie Alexander, Executive Assistant/Board Secretary SUBJECT:Minutes of the Board of Directors Special Meeting Held May 26, 2020 RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: 1.Draft Meeting Minutes (Special) Page 17 of 156 Minutes of the YLWD Board of Directors Special Meeting Held May 26, 2020 at 6:15 p.m.1 2020-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Tuesday, May 26, 2020, 6:15 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1.TELECONFERENCE INFORMATION As noted on the agenda, this meeting was facilitated via teleconference pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on March 17, 2020. 2.CALL TO ORDER The meeting was called to order at 6:23 p.m. 3.PLEDGE OF ALLEGIANCE 4.ROLL CALL DIRECTORS PRESENT STAFF PRESENT Phil Hawkins, President Brett R. Barbre, General Manager Brooke Jones John DeCriscio, Operations Manager J. Wayne Miller, PhD Gina Knight, Human Resources/Risk Manager Al Nederhood Delia Lugo, Finance Manager Rosanne Weston, Engineering Manager DIRECTORS ABSENT Pasquale Talarico, Director of Public Affairs Andrew J. Hall, Vice President Annie Alexander, Executive Asst/Board Secretary Danielle Logsdon, Senior Engineer Kayden Young, Senior Management Analyst ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP 5.PUBLIC COMMENTS Mayor Pro Tem Gene Hernandez for City of Yorba Linda commented on items of business considered during the OC Board of Supervisors meeting held earlier in the day. Board Secretary Alexander confirmed that no written public comments had been received for this meeting and that there were no members of the public on the call desiring to comment. Page 18 of 156 Minutes of the YLWD Board of Directors Special Meeting Held May 26, 2020 at 6:15 p.m.2 2020-XXX 6.CLOSED SESSION The Board entered Closed Session at 6:25 p.m. 6.1.Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representative:Andrew Gagen, General Counsel Unrepresented Employee:General Manager The Board returned from Closed Session at 6:37 p.m. General Counsel Gagen announced that the Board took no reportable action during Closed Session. 7.DISCUSSION ITEMS 7.1.Continued Budget Review for Fiscal Years 2020-2021 Staff reviewed the status of late and delinquent bill payments in comparison to previous months during FY20. Staff also reviewed protective measures taken to help mitigate against the spread of Coronavirus when the lobby is opened for public access on June 1, 2020. Discussion followed regarding transitioning back to in-person Board meetings and social distancing requirements. The Board requested staff add a standing item to future agendas to discuss Coronavirus mitigation efforts. Staff began the budget review and noted that a meeting was scheduled later in the week with a representative from the Division of Drinking Water to discuss suspending enforcement of response levels for PFAS. Staff also provided a brief overview of historic water rates, days of cash, and debt service coverage ratios from FY09 through FY20. Staff then presented responses to questions generated from discussion during the previous workshop and reviewed multiple budget assumption scenarios for FY21. Discussion followed regarding financial policy questions considered at the previous workshop. Staff offered to provide a presentation on the meter replacement program at the next Board meeting. Page 19 of 156 Minutes of the YLWD Board of Directors Special Meeting Held May 26, 2020 at 6:15 p.m.3 2020-XXX General Counsel Gagen explained provisions in Section 5471 of the Health and Safety Code concerning collection of a PFAS Impact Fee on the County property tax roll. He also summarized the procedure for moving forward. Discussion continued regarding the timing and financial impact of a potential water rate increase earlier than January 2021, qualifying pass- through expenses, and separating funding sources for operation and maintenance expenses and capital projects. The Board requested staff to include Standard & Poor’s new bond rating criteria in future budget assumption scenarios for FY21. 7.2.Capital Improvement Plan (CIP) for Fiscal Years 2020-2024 Staff provided an overview of the projects identified in the District’s CIP and noted a correction to the project cost on the cover page for upgrades at the water treatment plant sites. Staff also explained how the District allocates labor costs for CIP projects Discussion followed on projects funded with the Line of Credit and grant funding for the Advanced Metering Replacement Program. The Board requested staff look into renegotiating the terms for the meter replacement grant so that District funding matched the amount of the grant. The Board also requested staff include CIP projects for FY25 in the master summary document. Staff continued describing each of the projects and their priority. Discussion also touched on the status of Cielo Vista and Esperanza Hills development projects. The Board requested staff reprioritize the meter replacement program and water line replacement projects. Staff reviewed the follow up tasks and information requested by the Board including: the financial impact of pumping groundwater beginning July 1, 2020 or waiting until construction of the PFAS water treatment plants are complete; and detailing the process for collecting fees on the property tax roll and associated messaging plan. 8.ADJOURNMENT 8.1.The meeting ended at 9:01 p.m. Annie Alexander Board Secretary Page 20 of 156 ITEM NO. 8.4. AGENDA REPORT MEETING DATE:June 9, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Delia Lugo, Finance Manager Paige Appel, Accounting Assistant II SUBJECT:Payments of Bills, Refunds, and Wire Transfers RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $2,772,339.26. BACKGROUND: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors’ approval. The items on this disbursement list include: a wire of $1,116,530.12 to MWDOC for March 2020 water purchases; a check of $127,684.06 to ACWA/JPIA for May 2020 medical and dental premiums; a wire of $568.00 to Switch for the remote data hosting co-location; a wire of $413.17 to So. California Gas Co. for April 2020 gas charges at multiple locations; a check of $62,010.00 to Kidman Gagen Law for legal services; a wire of $22,057.90 to So. California Edison for April 2020 electricity charges at multiple locations; a wire of $2,011.49 to Bank of America for May 2020 interest payment; a wire of $22,000.00 to Stradling, Yocca, Carlson & Rautha LLP for line of credit bond counseling; wire of $298.02 to Bank of America for May 2020 interest accrual payment; a check of $59,000.00 to Certapro Painters for Lakeview building painting maintenance; a check for $172,779.89 to Carollo Engineers for J20-05 professional services for PFAS treatment; a check for $258,160.41 to Aqua-Metric Sales Co. for J19-52 meter replacement program. The balance of $306,307.23 are routine invoices. The Accounts Payable check register total is $2,149,820.29, Payroll No. 10 total is $292,821.50, and Payroll No. 11 is $329,697.47; where disbursements for this agenda report total is $2,772,339.26. A summary of the disbursements is attached. Page 21 of 156 ATTACHMENTS: 1.CapSheet 06-09-20 2.Check Register 05-26-20 3.Check Register 06-09-20 4.Credit Card 05-26-20 5.Credit Card 06-09-20 Page 22 of 156 Summary of Disbursements June 9, 2020 CHECK NUMBERS: 05/26/20 Computer Checks 74158 - 76225 $ 569,993.52 06/09/20 Computer Checks 76226 - 76295 $ 415,948.07 $ 985,941.59 WIRES: W051520 Municipal Water District $ 1,116,530.12 W051320 Southern Calif Edison Co. $ 22,057.90 W051320A Southern Calif Gas Co. $ 413.17 W051520B Switch Ltd $ 568.00 W051820 Stradling,Yocca,Carlson&Rauth $ 22,000.00 W052920 Bank of America $ 2,011.49 W052620 Bank of America $ 298.02 $ 1,163,878.70 TOTAL OF CHECKS & WIRES $ 2,149,820.29 PAYROLL NO. 10: Direct Deposits $ 174,588.52 Payroll Taxes $ 45,322.67 EFT – CalPERS Payroll #10 $ 42,160.74 Third Party Checks 7372—7376 $ 30,749.57 $ 292,821.50 PAYROLL NO. 11: Direct Deposits $ 221,205.21 Payroll Taxes $ 43,737.16 EFT – CalPERS Payroll #11 $ 41,472.52 Third Party Checks 7377—7385 $ 23,282.58 $ 329,697.47 TOTAL OF PAYROLLS $ 622,518.97 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $ 2,772,339.26 ================================================================== APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF JUNE 9, 2020 ==================================================================. Page 23 of 156 Check No.Date Vendor Name Amount Description 76158 05/26/2020 VICTORIA WILLIAMS 1,400.00 CUSTOMER REFUND 76159 05/26/2020 MICHAEL A WRAY 93.96 CUSTOMER REFUND 76160 05/26/2020 SRIHARI GANGARAJ 41.74 CUSTOMER REFUND 76161 05/26/2020 SHUAN RAMLAOUI 133.29 CUSTOMER REFUND 76162 05/26/2020 TIFFANY TAYLOR 15.97 CUSTOMER REFUND 76163 05/26/2020 AMANDA BREMSER 50.19 CUSTOMER REFUND 76164 05/26/2020 KIM HOYT 32.53 CUSTOMER REFUND 76165 05/26/2020 MATT L GRIMM 53.44 CUSTOMER REFUND 76166 05/26/2020 NATHAN ZAMORA 165.10 CUSTOMER REFUND 76167 05/26/2020 SHANNA KINSMAN 649.93 CUSTOMER REFUND 76168 05/26/2020 KANA PIPELINE 2,037.20 CUSTOMER REFUND 76169 05/26/2020 MILE X CAPITAL INC 328.84 CUSTOMER REFUND 76170 05/26/2020 FU YUAN LIN 195.99 CUSTOMER REFUND 76171 05/26/2020 MARSHALL REDDICK REAL ESTATE 366.32 CUSTOMER REFUND 76172 05/26/2020 ACWA/JPIA 127,684.06 MEDICAL & DENTAL PREMIUMS - JUNE 2020 76173 05/26/2020 AER Technologies Inc 1,440.00 J19-47 PROFESSIONAL ENGEERING SERVICES 76174 05/26/2020 AIRGAS INC 7.74 WELDING SUPPLIES 76175 05/26/2020 AMERICAN COMMUNICATION SOLUTIONS INC 3,484.64 J20-13S FACE MASK - COVID 19 76176 05/26/2020 Annie Alexander 2,334.38 EDUCATION REIMBURSEMENT UNIVERSITY OF REDLANDS-ALEXENDER, A 76177 05/26/2020 A Plus Awards By Dewey 31.99 DISTRICT EVENT EMPLOYEE RECOGNITION 76178 05/26/2020 Aqua-Metric Sales Co. 618.62 OPERATIONS WORK MATERIAL - METERS 76179 05/26/2020 Aramark 485.92 UNIFORM SERVICES 76180 05/26/2020 Bee Busters, Inc 300.00 COLONY ABATEMENT 76181 05/26/2020 BrightView Tree Care Services Inc. 3,125.10 LANDSCAPE SERVICE 76182 05/26/2020 CALIFORNIA PUMP CRETE, INC 300.00 J19-41 SETUP P/G PUMP GREEN CREST SANTIAGO 76183 05/26/2020 CalCard US Bank 44.12 CREDIT CARD TRANSACTIONS - MARCH 2020 76184 05/26/2020 California Newspaper Partnership 606.00 PUBLIC NOTICE-UNCLAIMED MONEY 76185 05/26/2020 Carollo Engineers 172,779.89 J20-05 PROFESSIONAL SERVICES - PFAS TREATMENT 76186 05/26/2020 CB Technical 4,730.00 CONSULTING WORK FOR CITYWORK CONFIGURATION - IT DEPARTMENT 76187 05/26/2020 CDW Government, Inc 36.34 IT HARDWARE SUPPLIES 76188 05/26/2020 CERTAPRO PAINTERS OF HUNTINGTON BEACH 59,000.00 BUILDING PAINTING MAINTENANCE - LAKEVIEW 76189 05/26/2020 City Of Placentia 2,700.74 SEWER FEES COLLECTION - APRIL 2020 76190 05/26/2020 ARC 60.13 J19-54 PLANWELL/BIDCASTR FEBRUARY & MARCH 2020 76191 05/26/2020 C. Wells Pipeline 1,163.63 HYDRANT PARTS 76192 05/26/2020 Daniels Tire Service 1,314.84 TIRES FOR UNIT# 221&222 76193 05/26/2020 Danielle Logsdon 72.00 TIRE DISPOSAL FEE UNIT #190 76194 05/26/2020 Dick's Lock & Safe Inc. 92.50 MAINTENANCE REPAIR CYLINDER 76195 05/26/2020 Employment Development Department 2,980.00 EMPLOYEE BENEFIT CHARGE 76197 05/26/2020 Fairway Ford Sales, Inc. 588.04 PARTS FOR UNIT#200 76198 05/26/2020 EyeMed 1,369.02 EYEMED - MAY 2020 76199 05/26/2020 Fieldman Rolapp & Associates 22,176.62 PROFESSIONAL SERVICES 76200 05/26/2020 Georgina Knight 1,490.66 EDUCATION REIMBURSEMENT UNIVERSITY OF REDLANDS - KNIGHT, G 76201 05/26/2020 Haaker Equipment Co. 12,715.31 PART FOR TRUCK #168 76202 05/26/2020 Harold D. Hulbert 316.14 J19-13 REIMBURSEMENT - SCADA RADIO PROJECT 76203 05/26/2020 Harrington Industrial 2,720.74 SIDEBOARDS FOR DUMP TRUCKS 76204 05/26/2020 Hushmand Associates Inc 3,922.00 J20-05 PFAS TEMPORARY TREATMENT PLANT 76205 05/26/2020 Infosend Inc. 11,341.16 BILLING & POSTAGE CUSTOMER BILL - APRIL 2020 76206 05/26/2020 Insituform Technologies, LLC 12,728.87 J19-39S RETENTION SEWER CIPP REHABILITATION 76207 05/26/2020 Irma Munguia 311.80 EDUCATION REIMBURSEMENT SANTIAGO COMMUNITY COLLEGE - MUNGUIA, I 76208 05/26/2020 Jeff Mc Donald 104.00 CWEA 4 CERTIFICATION REIMBURSEMENT - MCDONALD, J 76209 05/26/2020 Jeremy Smith 690.00 EDUCATION REIMBURSEMENT COLUMBIA SOUTH UNVERSITY - SMITH, J 76210 05/26/2020 Kidman Gagen Law 62,010.00 LEGAL SERVICES 76211 05/26/2020 Managed Health Network 166.50 EAP6 - MAY 2020 76212 05/26/2020 Mc Fadden-Dale Hardware 298.84 MECHANIC SHOP EQUIPMENT & SUPPLIES 76213 05/26/2020 Michael Payne Consulting 1,641.96 CONSULTING SERVICES-APRIL 2020 76214 05/26/2020 Mood Media 633.57 CUSTOMER MESSAGE/PHONE SERVICE-1YR 76215 05/26/2020 Nickey Kard Lock Inc 2,663.25 FUEL 4/16-4/30 76216 05/26/2020 Orange County Register 489.61 ORANGE COUNTY REGISTER SUBSCRIPTION 76217 05/26/2020 Psomas & Associates 1,765.00 J20-16S PROFESSIONAL SERVICES 3/27-4/23 76218 05/26/2020 RKI Engineering, LLC 5,800.00 SCADA SUPPORT & RADIO INTEGRATION 76219 05/26/2020 Rose Paving LLC 30,232.50 J19-41 CONCRETE FIRE HARDENING - SANTIAGO 76220 05/26/2020 South Coast AQMD 137.63 EMISSIONS ANNUAL FEES & CERTIFICATIONS 76221 05/26/2020 Rachel Padilla/Petty Cash 26.90 HR - INTERVIEW PANEL MEAL 76222 05/26/2020 Toxguard Fluid Technologies 315.33 HAZARDOUS MATERIALS DISPOSAL For Checks Dated: 05/13/2020 thru 05/26/2020 Yorba Linda Water District Check Register Page 24 of 156 76223 05/26/2020 Underground Service Alert 403.00 NEW TICKET CHARGES & CA STATE FEE 76224 05/26/2020 United Industries 309.29 BREAKROOM SUPPLIES 76225 05/26/2020 United Water Works, Inc. 1,668.64 OPERATIONS WORK MATERIAL W051320 05/13/2020 Southern Calif Edison Co. 22,057.90 ELECTRICITY CHARGES - APRIL 2020 - VARIOUS LOCATIONS W051320A 05/13/2020 Southern Calif Gas Co. 413.17 GAS CHARGES - APRIL 2020 - VARIOUS LOCATIONS W051520 05/15/2020 Municipal Water District 1,116,530.12 WATER DELIVERIES - MARCH 2020 W051520B 05/15/2020 Switch Ltd 568.00 REMOTE DATA HOSTING CO-LOCATION W051820 05/18/2020 Stradling,Yocca,Carlson&Rauth 22,000.00 BOND COUNSELING-LOC W052620 05/26/2020 Bank Of America 298.02 INTEREST ACCRUAL PAYMENT-MAY20 1,731,860.73 05/14/2020 PAYROLL #10 - EMPLOYEE DIRECT DEPOSIT 174,588.52 05/14/2020 PAYROLL #10 - PAYROLL TAX PAYMENT 45,322.67 05/14/2020 PAYROLL #10 - CALPERS & TASC 42,160.74 7372 05/14/2020 Colonial Life & Accident 112.13 7373 05/14/2020 Lincoln Financial Group 15,062.79 7374 05/14/2020 Nationwide Retirement Solutions 14,822.81 7375 05/14/2020 California State Disbursement Unit 366.92 7376 05/14/2020 California State Disbursement Unit 384.92 292,821.50 Payroll Checks #10 Page 25 of 156 Check No.Date Vendor Name Amount Description 76226 06/09/2020 VL GERHOLD 54.50 CUSTOMER REFUND 76227 06/09/2020 LILIA Q RODRIQUEZ 225.00 CUSTOMER REFUND 76228 06/09/2020 SONNY SHIN 76.81 CUSTOMER REFUND 76229 06/09/2020 BRANDYWINE HOMES 1,813.00 CUSTOMER REFUND 76230 06/09/2020 DOUG COLLINS 112.64 CUSTOMER REFUND 76231 06/09/2020 SELECT PORTFOLIO SERVICING INC 371.74 CUSTOMER REFUND 76232 06/09/2020 JOANNA KOLBER 35.84 CUSTOMER REFUND 76233 06/09/2020 MARIA ESMERALDA DE ANDA 204.70 CUSTOMER REFUND 76234 06/09/2020 SAZETTLER SA HOLDINGS LLC 377.97 CUSTOMER REFUND 76235 06/09/2020 MIP BROS INC 425.34 CUSTOMER REFUND 76236 06/09/2020 WEN CHAN 117.56 CUSTOMER REFUND 76237 06/09/2020 APRIL FOECKING 80.70 CUSTOMER REFUND 76238 06/09/2020 AGB-American Geophysical Brokerage 4,307.00 SEISMIC SERVICE-SCADA MAINTENANCE 76239 06/09/2020 America's Instant Signs 215.50 SIGNS-SAFETY DECALS 76240 06/09/2020 Annie Alexander 18.95 BOARD MEETING SUPPLIES 76241 06/09/2020 Aqua-Metric Sales Co. 258,160.41 J19-52 METER REPLACEMENT PROGRAM 76242 06/09/2020 Aramark 787.53 UNIFORM SERVICES 76243 06/09/2020 ATS Communications 2,075.00 PROFFESSIONAL SERVICES-APRIL 2020 76244 06/09/2020 AT & T - Calnet3 4,093.51 ATT CALNET 3 76245 06/09/2020 Ayala Engineering Inc. 5,580.00 GREEN CREST SEWER LINE REPAIR 76246 06/09/2020 A & Y Asphalt Contractors Inc. 14,500.00 PAVING REPAIR 76247 06/09/2020 Big Ben Inc. 7,600.00 J19-37 HIGHLAND PRESSURE STATION 76248 06/09/2020 B.L. Wallace Distributor, Inc. 992.44 METER LIDS 76249 06/09/2020 BrightView Tree Care Services Inc. 2,225.27 LANDSCAPE SERVICE 76250 06/09/2020 CalCard US Bank 1,921.52 CREDIT CARD TRANSACTIONS - MAY 2020 76251 06/09/2020 Carollo Engineers 6,978.00 J19-56 PROFESSIONAL SERVICES APRIL & MAY 2020 76252 06/09/2020 CERTAPRO PAINTERS OF HUNTINGTON BEACH 2,000.00 PAINTING SERVICES 76253 06/09/2020 City Of Anaheim - Anaheim Public Utilities 2,279.27 ELECTRICITY CHARGES APRIL 2020 - VARIOUS LOCATION 76254 06/09/2020 Culligan of Santa Ana 1,488.20 EQUIPMENT-PE SOFTENER 76255 06/09/2020 Daniels Tire Service 2,539.01 TIRES FOR UNIT# 190,180,193 76256 06/09/2020 Delta Wye Electric, Inc. 5,379.00 J19-37 ELECTRICAL-HIGHLAND 76257 06/09/2020 DIVYA AGRAWALLA 28.24 VACATION ACCRUAL PAYOUT 76258 06/09/2020 Don Wolf & Associates Inc. 1,307.92 MECHANIC SHOP EQUIPMENT 76259 06/09/2020 Dean Criske Trucking 2,248.17 ROAD MATERIAL 76260 06/09/2020 Enthalpy Analytical, Inc. 1,686.00 WATER QUALITY LAB TESTING 76261 06/09/2020 Factory Motor Parts 2,700.36 MECHANIC SHOP PARTS & SUPPLIES 76262 06/09/2020 Firemaster 64.16 MAINTENANCE ON FIRE EXTINGUISHER 76263 06/09/2020 Grainger 224.13 AC PARTS AND MATERIALS 76264 06/09/2020 Haaker Equipment Co. 831.69 PART FOR UNIT#215 76265 06/09/2020 Harold D. Hulbert 103.31 J19-13 REIMBURSEMENT - SCADA RADIO PROJECT 76266 06/09/2020 Hydrex Pest Control 193.00 PEST CONTROL 76267 06/09/2020 Infosend Inc. 3,121.75 BILLING & POSTAGE CUSTOMER BILL - APRIL 2020 76268 06/09/2020 Jackson's Auto Supply - Napa 2,649.22 MECHANIC SHOP SUPPLIES 76269 06/09/2020 Jeff Jenkins Service Technician 552.00 MAINTENANCE EXPENSE 76270 06/09/2020 Liebert Cassidy Whitmore 725.00 LEGAL SERVICES - MARCH 2020 76271 06/09/2020 Mc Fadden-Dale Hardware 710.16 MECHANIC SHOP EQUIPMENT & SUPPLIES 76272 06/09/2020 Mc Master-Carr Supply Co. 529.41 MECHANIC SHOP SUPPLIES 76273 06/09/2020 MCR Technologies Inc. 772.96 OPERATIONS WORK MATERIAL 76274 06/09/2020 MSDSOnline, Inc. 2,472.00 MSDSONLINE RENEWAL 7/20-6/21 76275 06/09/2020 Murcal, Inc. 305.98 PARTS FOR WELLS 1 & 7 76276 06/09/2020 NatPay Online Business Solutions 38.42 DOCULIVERY FEES-APRIL 2020 76277 06/09/2020 Nickey Kard Lock Inc 4,265.46 FUEL 5/1-5/15 76278 06/09/2020 Office Solutions 268.88 OFFICE SUPPLIES 76279 06/09/2020 Praxair Distribution 215.50 WELDING SUPPLIES 76280 06/09/2020 Quinn Company 37.03 PARTS FOR WELL#5 For Checks Dated: 05/27/2020 thru 06/09/2020 Yorba Linda Water District Check Register Page 26 of 156 76281 06/09/2020 Resource Computer Solutions 11,373.76 NETWORK/HARWARE CONSULTING SERVICES 76282 06/09/2020 RKI Engineering, LLC 1,800.00 J19-13 SCADA SUPPORT & RADIO INTEGRATION 76283 06/09/2020 Robotic Sewer Solutions Inc 19,900.00 SEWER LINE REPAIRS 76284 06/09/2020 Selman Chevrolet Company 81.24 PARTS FOR UNIT#208 76285 06/09/2020 Solarwinds Inc. 4,466.00 ANNUAL MAINTENANCE RENEWAL 76286 06/09/2020 STEVES PROFESSIONAL GLASS TINTING & AUTO SECURITY INC 500.00 BUILDING GLASS REPLACEMENT 76287 06/09/2020 Sunrise Medical Group 80.00 EMPLOYEE MEDICAL PHYSICAL 76288 06/09/2020 Titan Water Technology Inc 295.00 AC MAINTENANCE 76289 06/09/2020 United Industries 1,375.83 SAFETY EQUIPMENT - GLOVES 76290 06/09/2020 United Rentals 215.52 CONCRETE AND MIXER RENTAL 76291 06/09/2020 United Water Works, Inc. 14,287.00 OPERATIONS WORK MATERIAL 76292 06/09/2020 YO Fire 2,734.56 OPERATIONS WORK MATERIAL 76293 06/09/2020 Yorba Linda Chamber 660.00 MEMBERSHIP 7/2020-7/2021 76294 06/09/2020 AECOM TECHNICAL SERVICES INC 1,440.00 J19-47 PROFESSIONAL ENGINEERING SERVICES 76295 06/09/2020 BASE HILL INC. (JAN POINT) 3,652.00 JANITORIAL SERVICE W052920 05/29/2020 Bank Of America 2,011.49 INTEREST ACCRUAL PAYMENT-MAY 2020 417,959.56 05/28/2020 PAYROLL #11 - EMPLOYEE DIRECT DEPOSIT 221,205.21 05/28/2020 PAYROLL #11 - PAYROLL TAX PAYMENT 43,737.16 05/28/2020 PAYROLL #11 - CALPERS & TASC 41,472.52 7377 05/28/2020 Colonial Life & Accident 112.13 7378 05/28/2020 Lincoln Financial Group 14,875.16 7379 05/28/2020 Nationwide Retirement Solutions 4,052.09 7380 05/28/2020 California State Disbursement Unit 366.92 7381 05/28/2020 California State Disbursement Unit 384.92 7382 05/28/2020 Allstate 1,380.07 7383 05/28/2020 Midland Life Insurance 200.00 7384 05/28/2020 Reliance Di 66.61 7385 05/28/2020 Ameritas 1,844.68 329,697.47 Payroll Checks #11 Page 27 of 156 Vendor Name Amount Description CALIFORNIA FISH GRILL 44.12 IT LUNCH MEETNG-3 ATTENDEES 44.12 26-May-20 Cal Card Credit Card U S Bank Page 28 of 156 Vendor Name Amount Description Sonic Electronix 121.05 COAX CABLE-UNIT#200 Orvac Electronics 11.60 PARTS UNIT# 200,228 Drake Equipment 454.87 LIGHT BAR MOUNT FOR UNIT# 228 Fairway Ford Sales, Inc.54.60 REPAIR PARTS FOR UNIT# 200 Car Stereo Connections 60.00 RADIO/BACK-UP CAMERA-UNIT# 200 Car Stereo Connections 531.40 RADIO/BACKUP CAMERA-UNIT# 194 Car Stereo Connections 443.60 RADIO/BACKUP-UNIT# 187 Myers Tire Supply 167.98 MECHANIC SHOP SUPPLIES Factory Motor Parts 76.42 PARTS FOR #193 & SHOP 1,921.52 9-Jun-20 Cal Card Credit Card U S Bank Page 29 of 156 ITEM NO. 8.5. AGENDA REPORT MEETING DATE:June 9, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Delia Lugo, Finance Manager Kelly McCann, Senior Accountant SUBJECT:Budget to Actual Reports for the Month Ending April 30, 2020 RECOMMENDATION: That the Board of Directors receive and file the Budget to Actual Reports for the Month Ending April 30, 2020. BACKGROUND: For the month-ending April 30, 2020, staff is presenting Budget to Actual Reports for the District as a whole, as well as the individual water and sewer funds. Cumulative Volumetric Water Revenue, as reported through the month ending April 30, 2020, reflects an average increase of 8.37% as compared to the prior year for the same reporting period. Residential customer connections have the highest increase in consumption sales of 9.50%, as compared to the prior year for the same reporting period. Total Variable Costs results, as reported through the month ending April 30, 2020, reflect a 17.38% increase when compared to prior year for the same reporting period. The increase in costs is predominantly due to utilizing import water to meet the demands on the water system. STRATEGIC PLAN INITIATIVES: G2 3B – Regularly assess net position and steps to meet strategic goals. ATTACHMENTS: 1.Financial Reports and Graphs April 2020 Page 30 of 156 FY20 Annual Budget YTD Actuals thru April 2020 YTD % of Budget Water Revenue (Residential)16,548,758$ 12,341,198$ 74.57% Water Revenue (Commercial & Fire Det.)1,872,073 1,406,666 75.14% Water Revenue (Landscape/Irrigation)3,917,982 3,021,894 77.13% Service Charges 10,988,263 9,129,174 83.08% Other Operating Revenue 902,996 708,163 78.42% Total Operating Revenue 34,230,072 26,607,095 77.73% Revenue (Non-Operating): Interest 698,777 501,686 71.79% Property Taxes 1,820,471 1,851,751 101.72% Other Non-Operating Revenue 608,430 659,234 108.35% Total Non-Operating Revenue 3,127,678 3,012,671 96.32% Total Revenue 37,357,750$ 29,619,766$ 79.29% Expenses (Operating): Variable Water Costs (G.W., Import & Power) Water-Related Costs 12,485,582$ 10,474,898$ 83.90% Fixed Costs 1,179,009 1,005,743 85.30% Power-Related Costs 1,446,219 1,285,962 88.92% Variable Water Costs Related Expenses Total 15,110,810 12,766,603 84.49% Salary Related Expenses 10,753,255 7,810,085 72.63% Reduction for Capital Project Labor (225,000) (191,302) 85.02% Salary Related Expenses Total 10,528,255 7,618,783 72.37% Supplies & Services Communications 228,183 163,532 71.67% Contractual Services 496,717 324,705 65.37% Data Processing 324,069 197,408 60.92% Dues & Memberships 78,862 78,010 98.92% Fees & Permits 290,271 268,531 92.51% Insurance 304,468 238,277 78.26% Materials 948,195 742,331 78.29% District Activities, Emp Recognition 43,371 30,509 70.34% Maintenance 565,165 492,103 87.07% Non-Capital Equipment 200,778 116,783 58.17% Office Expense 33,950 30,437 89.65% Professional Services 585,971 692,608 118.20% Training 78,301 31,726 40.52% Travel & Conferences 126,278 53,165 42.10% Uncollectible Accounts 4,185 3,730 89.14% Utilities 179,258 161,106 89.87% Vehicle Expenses 335,600 331,142 98.67% Supplies & Services Sub-Total 4,823,620 3,956,103 82.02% Total Operating Expenses 30,462,685 24,341,489 79.91% Expenses (Non-Operating) Other Expense 13,520 160,516 1187.25% Total Non-Operating Expenses 13,520 160,516 1187.25% Total Expenses 30,476,205$ 24,502,005$ 80.40% Net Revenues 6,881,545 5,117,761 74.37% Less: Debt Service (Principal & Interest)2,726,956 2,726,660 99.99% Less: Committed Capital Expenditures (PayGo)3,174,425 1,258,927 39.66% Less: PARS Contribution - Net Pension/OPEB 1,700,000 - 0.00% Transfer to/(from) Reserves (719,836) 1,132,174 157.28% Net Total -$ -$ Yorba Linda Water District Water Enterprise FY20 ProForma - Use of Funds April 2020 Page 31 of 156 Yorba Linda Water District Summary Financial Report Water & Sewer Funds For Period Ending April 30, 2020 Annual YTD April YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual Budget Budget Actual Actual (Under) Over Apr Actual Actual (thru vs vs FY20 FY20 FY20 FY20 YTD Budget FY19 Apr 2019)PY Actual $PY Actual % Revenue (Operating): Water Revenue (Residential)16,548,758$ 13,485,583$ 927,764$ 12,341,198$ (1,144,385)$ 830,032$ 11,270,013$ 1,071,185$ 9.50% Water Revenue (Commercial & Fire Det.)1,872,073 1,525,552 103,554 1,406,666 (118,886)99,465 1,398,775 7,891 0.56% Water Revenue (Landscape/Irrigation)3,917,982 3,192,764 110,460 3,021,894 (170,870)111,174 2,806,078 215,816 7.69% Water Revenue (Service Charge)10,988,263 9,156,886 922,462 9,129,174 (27,712)838,655 8,366,758 762,416 9.11% Sewer Charge Revenue 2,421,665 2,018,054 198,094 1,998,418 (19,636)182,211 1,837,440 160,978 8.76% Locke Ranch Assessments 324,173 321,418 104,878 317,786 (3,632) 105,909 296,129 21,657 7.31% Other Operating Revenue 964,708 803,924 33,328 773,764 (30,160)63,633 821,376 (47,612)-5.80% Total Operating Revenue:37,037,622 30,504,181 2,400,540 28,988,900 (1,515,281)2,231,079 26,796,569 2,192,331 8.18% Revenue (Non-Operating): Interest 812,306 676,921 116,100 584,135 (92,786)118,687 649,213 (65,078)-10.02% Property Tax 1,820,471 1,728,173 611,317 1,851,751 123,578 592,929 1,778,243 73,508 4.13% Other Non-Operating Revenue 632,909 527,425 212,211 690,578 163,153 51,706 741,941 (51,363)-6.92% Total Non-Operating Revenue:3,265,685 2,932,519 939,628 3,126,464 193,945 763,322 3,169,397 (42,933)-1.35% Total Revenue 40,303,307 33,436,700 3,340,168 32,115,364 (1,321,336)2,994,401 29,965,966 2,149,398 7.17% Expenses (Operating): Variable Water Costs (G.W., Import & Power)15,110,810 12,313,799 1,286,293 12,766,603 452,804 945,974 10,875,985 1,890,618 17.38% Salary Related Expenses 11,664,922 9,312,581 1,003,012 8,427,595 (884,986)715,510 7,884,311 543,284 6.89% Supplies & Services 5,449,301 4,627,501 380,563 4,219,929 (407,572)368,653 3,627,536 592,393 16.33% Total Operating Expenses 32,225,033 26,253,881 2,669,868 25,414,127 (839,754)2,030,137 22,387,832 3,026,295 13.52% Expenses (Non-Operating): Interest on Long Term Debt 1,303,967 1,086,639 107,685 1,084,680 (1,959) 111,601 1,127,413 (42,733) -3.79% Other Expense 13,520 13,520 37,611 200,790 187,270 1,806 988,419 (787,629) -79.69% Total Non-Operating Expenses:1,317,488 1,100,159 145,296 1,285,470 185,311 113,407 2,115,832 (830,363) -39.25% Total Expenses 33,542,521 27,354,040 2,815,164 26,699,597 (654,444)2,143,544 24,503,664 2,195,932 8.96% Net Position Before Capital Contributions 6,760,787 6,082,660 525,004 5,415,767 (666,892)850,857 5,462,302 (46,535) -0.85% Capital Contributions (Non-Cash - - 654,118 803,902 803,902 - 38,556 765,346 0.00% Transaction GASB 34 Compliant) Net Position Before Depreciation 6,760,787 6,082,660 1,179,122 6,219,669 137,010 850,857 5,500,859 718,810 13.07% Depreciation & Amortization 7,720,659 6,433,883 642,048 6,470,929 37,046 608,054 6,116,453 354,475 5.80% Total Net Position ($959,872)($351,223)537,074 (251,260) $99,964 $242,803 ($615,595)$364,335 59.18% (295,000) (245,833) (40,618) (219,703) 26,130 (19,821) (288,287) 68,584 -23.79% (With April 30, 2019 for comparison purposes) Page 32 of 156 Annual YTD April June YTD YTD Actual Prior Year Prior YTD YTD Actual YTD - CUR Budget Budget Actual Actual Actual (Under)Over Apr Actual Actual (thru vs vs FY20 FY20 FY20 FY20 FY20 YTD Budget FY19 Apr 2019) PY Actual $PY Actual % Revenue (Operating): Water Revenue (Residential)16,548,758$ $13,485,583 927,764$ 12,341,198$ (1,144,384)$ 830,032$ 11,270,013$ 1,071,185$ 9.50% Water Revenue (Commercial & Fire Det.)1,872,073 1,525,552 103,554 1,406,666 (118,886) 99,465 1,398,775 7,891 0.56% Water Revenue (Landscape/Irrigation)3,917,982 3,192,764 110,460 3,021,894 (170,870) 111,174 2,806,078 215,816 7.69% Water Revenue (Service Charge)10,988,263 9,156,886 922,462 9,129,174 (27,712) 838,655 8,366,758 762,416 9.11% Other Operating Revenue 902,996 752,497 32,126 708,163 (44,334) 61,250 768,641 (60,478) -7.87% Total Operating Revenue:34,230,072 28,113,281 2,096,366 26,607,095 (1,506,186) 1,940,576 24,610,265 1,996,830 8.11% Revenue (Non-Operating): Interest 698,777 582,314 102,060 501,686 (80,628) 90,531 544,860 (43,174) -7.92% Property Tax 1,820,471 1,728,173 611,317 1,851,751 123,577 592,929 1,778,243 73,507 4.13% Other Non-Operating Revenue 608,430 507,025 185,906 659,234 152,209 51,706 712,084 (52,849) -7.42% Total Non-Operating Revenue:3,127,678 2,817,512 899,283 3,012,671 195,158 735,166 3,035,187 (22,516) -0.74% Total Revenue 37,357,750 30,930,794 2,995,649 29,619,766 (1,311,028) 2,675,742 27,645,452 1,974,314 7.14% Expenses (Operating): Variable Water Costs (G.W., Import & Power)15,110,810 12,313,799 1,286,293 12,766,603 452,804 945,974 10,875,985 1,890,618 17.38% Salary Related Expenses 10,528,255 8,382,609 895,000 7,618,782 (763,827) 636,787 7,144,286 474,496 6.64% Supplies & Services: Communications 228,183 190,153 24,436 163,532 (26,621) 13,097 128,342 35,190 27.42% Contractual Services 496,717 413,931 24,278 324,705 (89,226) 38,753 314,348 10,357 3.29% Data Processing 324,069 270,058 7,669 197,408 (72,649) (8,629) 222,937 (25,529) -11.45% Dues & Memberships 78,862 65,718 2,820 78,010 12,292 283 73,616 4,394 5.97% Fees & Permits 290,271 241,893 17,739 268,531 26,639 13,520 224,330 44,201 19.70% Board Election - - - - - 52,742 (52,742) -100.00% Insurance 304,468 253,723 23,519 238,277 (15,446) 19,403 224,685 13,593 6.05% Materials 948,195 790,163 20,145 742,331 (47,832) 73,392 724,208 18,123 2.50% District Activities, Emp Recognition 43,371 36,143 535 30,509 (5,634) 1,712 26,630 3,879 14.57% Maintenance 565,165 470,971 110,410 492,103 21,133 68,357 377,561 114,543 30.34% Non-Capital Equipment 200,778 167,315 4,596 116,783 (50,532) 25,188 107,886 8,897 8.25% Office Expense 33,950 28,292 1,241 30,437 2,145 3,423 31,670 (1,233) -3.89% Professional Services 585,971 585,971 74,036 692,608 106,637 18,837 307,237 385,371 125.43% Training 78,301 65,250 870 31,726 (33,524) 7,350 30,588 1,138 3.72% Travel & Conferences 126,278 105,231 258 53,165 (52,067) 8,367 65,992 (12,827) -19.44% Uncollectible Accounts 4,185 3,487 173 3,730 242 (879) 3,244 486 14.98% Utilities 179,258 149,381 8,068 161,106 11,725 25,796 152,244 8,863 5.82% Vehicle Equipment 335,600 279,667 35,431 331,143 51,477 20,456 220,893 110,250 49.91% Supplies & Services Sub-Total 4,823,620 4,117,345 356,224 3,956,104 (161,241) 328,426 3,289,153 666,951 20.28% Total Operating Expenses 30,462,685 24,813,754 2,537,517 24,341,489 (472,265) 1,911,187 21,309,424 3,032,065 14.23% Expenses (Non-Operating): Interest on Long Term Debt 1,303,967 1,086,639 107,685 1,084,680 (1,960) 111,601 1,127,413 (42,733) -3.79% Other Expense 13,520 13,520 30,195 160,516 146,996 1,806 979,045 (818,528) -83.60% Total Non-Operating Expenses:1,317,487 1,100,159 137,880 1,245,196 145,037 113,407 2,106,458 (861,262) -40.89% Total Expenses 31,780,172 25,913,913 2,675,397 25,586,685 (327,228) 2,024,594 23,415,881 2,170,804 9.27% Net Position Before Capital Contributions 5,577,578 5,016,880 320,252 4,033,081 (983,800) 651,148 4,229,571 (196,490) -4.65% Capital Contributions (Non-Cash Transaction -- - 248,334 330,144 330,144 - 34,500 295,644 856.94% GASB 34 Compliant) Net Position Before Depreciation 5,577,578 5,016,880 568,586 4,363,225 (653,656) 651,148 4,264,071 99,154 2.33% Depreciation & Amortization 6,289,903 5,241,586 520,968 5,272,715 31,129 493,202 4,970,445 302,270 6.08% Total Net Position (712,325)$ (224,705)$ 47,618 (909,490) (684,785)$ 157,946$ (706,374)$ (203,116)$ -28.75% Capital - Direct Labor (225,000) (187,500)(38,411) (191,302) (3,802) (11,790) (223,931) 32,629 -14.57% Yorba Linda Water District Water Fund For Period Ending April 30, 2020 (With March 31, 2019 for comparison purposes) Page 33 of 156 $25,639,453 $26,606,963 $25,999,256 $28,661,951 $27,645,452 $29,619,766 7.14% $21,134,732 $19,388,965 $21,223,457 $23,303,309 $23,415,881 $25,586,685 9.27% $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 Apr. 2015 Apr. 2016 Apr. 2017 Apr. 2018 Apr. 2019 Apr. 2020 Water Revenues & Expenses -April (excludes Depreciation, Special Items, and Contributed Capital ) Total Revenue Total Expenses Page 34 of 156 Annual YTD April YTD YTD Actual Prior Year Prior Year YTD Actual YTD - CUR Budget Budget Actual Actual (Under)Over Apr Actual Actual (thru vs vs FY20 FY20 FY20 FY20 YTD Budget FY19 Apr 2019)PY Actual $PY Actual % Revenue (Operating): Sewer Charge Revenue 2,421,665$ 2,018,054$ 198,094$ 1,998,418$ (19,636)$ 182,211$ 1,837,440$ 160,978$ 8.76% Locke Ranch Assessments 324,173 321,418 104,878 317,786 (3,632) 105,909 296,129 21,657 7.31% Other Operating Revenue 61,712 51,427 1,202 65,601 14,174 2,383 52,735 12,866 24.40% Total Operating Revenue:2,807,550 2,390,898 304,174 2,381,805 (9,093)290,503 2,186,304 195,502 8.94% Revenue (Non-Operating): Interest 113,528 94,607 14,041 82,449 (12,158)28,156 104,353 (21,904)-20.99% Other Non-Operating Revenue 24,480 20,400 26,305 31,344 10,944 29,858 1,486 4.98% Total Non-Operating Revenue:138,008 115,007 40,346 113,793 (1,214)28,156 134,210 (20,417) -15.21% Total Revenue 2,945,558 2,505,905 344,520 2,495,598$ (10,307)318,659 2,320,514 175,084 7.55% Expenses (Operating): Salary Related Expenses 1,136,668 929,972 108,012 808,812 (121,160)78,723 740,025 68,787 9.30% Supplies & Services: Communications 13,412 11,177 1,839 8,401 (2,776)986 6,894 1,507 21.86% Contractual Services 30,764 25,637 1,689 21,614 (4,023)2,598 19,605 2,009 10.25% Data Processing 21,382 17,818 384 10,616 (7,202)528 14,694 (4,078)-27.75% Dues & Memberships 5,928 4,940 212 5,872 932 21 5,541 331 5.98% Fees & Permits 15,509 12,924 1,207 14,679 1,755 716 9,266 5,414 58.43% Board Election - - - - - 3,970 (3,970)-100.00% Insurance 22,917 19,098 1,770 21,918 2,821 1,460 16,842 5,076 30.14% Materials 65,206 54,338 269 12,403 (41,935)9,769 43,432 (31,029)-71.44% District Activities, Emp Recognition 3,264 2,720 40 2,194 (526)129 1,936 258 13.30% Maintenance 171,135 142,613 11,913 48,654 (93,959)3,950 79,504 (30,850)-38.80% Non-Capital Equipment 39,542 32,952 1,010 18,421 (14,531)4,785 23,047 (4,627)-20.08% Office Expense 2,555 2,129 93 2,242 113 258 2,176 66 3.01% Professional Services 156,229 130,191 2,275 38,922 (91,269)8,661 42,343 (3,421)-8.08% Training 8,569 7,141 107 7,210 69 989 17,500 (10,290)-58.80% Travel & Conferences 14,362 11,969 (36) 5,180 (6,789)204 5,607 (427)-7.62% Uncollectible Accounts 315 262 16 328 65 (210) 193 134 69.34% Utilities 13,493 - 607 11,867 11,867 1,942 11,823 44 0.37% Vehicle Equipment 41,100 34,249 942 33,308 (941)3,441 34,007 (699)-2.06% Supplies & Services Sub-Total 625,681 510,156 24,337 263,829 (246,327) 40,227 338,383 (74,554) -22.03% Total Operating Expenses 1,762,349 1,440,128 132,349 1,072,641 (367,487) 118,950 1,078,408 (5,767) -0.53% Expenses (Non-Operating): Other Expense - - 7,416 40,274 40,274 9,374 30,900 329.62% Total Non-Operating Expenses:- - 7,416 40,274 40,274 - 9,374 30,900 0.00% Total Expenses 1,762,349 1,440,128 139,765 1,112,915 (327,213) 118,950 1,087,782 25,133 2.31% Net Position Before Capital Contributions 1,183,209 1,065,777 204,755 1,382,683 316,906 199,709 1,232,732 149,951 12.16% Capital Contributions (Non-Cash Transaction -- - 405,784 473,758 473,758 - 4,056 469,702 11580.42% GASB 34 Compliant) Net Position Before Depreciation 1,183,209 1,065,777 610,539 1,856,441 790,664 199,709 1,236,788 619,653 50.10% Depreciation & Amortization 1,430,756 1,192,297 121,080 1,198,214 5,917 114,852 1,146,008 52,206 4.56% Total Net Position (247,547) (126,520) 489,459 658,227 784,747 84,857 90,780 567,447 625.08% Capital - Direct Labor (70,000)(58,333) (2,207) (28,401)29,932 (8,031) (64,356)35,955 -55.87% Yorba Linda Water District Sewer Fund For Period Ending April 30, 2020 (With April 30, 2019 for comparison purposes) Page 35 of 156 $1,593,144 $1,687,971 $1,954,986 $2,065,471 $2,320,514 $2,495,598 7.55% $996,984 $1,065,586 $1,137,801 $1,174,559 $1,087,782 $1,112,915 2.31% $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 Apr. 2015 Apr. 2016 Apr. 2017 Apr. 2018 Apr. 2019 Apr. 2020 Sewer Revenues & Expenses -April (excludes Depreciation, Special Items, and Contributed Capital) Total Revenue Total Expenses Page 36 of 156 $8,449,800 $8,457,043 $8,332,247 $8,366,758 9,129,174 $1,403,746 $1,468,848 $1,563,689 $1,398,775 1,406,666 $2,129,282 $2,603,462 $3,236,358 $2,806,078 3,021,894 $10,075,333 $10,705,485 $12,647,329 $11,270,014 $12,341,198 $22,058,161 $23,234,838 $25,779,623 $23,841,625 $25,898,931 8.63% increase compared to FY19 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 FY16 FY17 FY18 FY19 FY20 Water Revenue Comparison by Fiscal Year Water Revenue (Service Charge) Water Revenue (Commercial & Fire Det.) Water Revenue (Landscape/Irrigation) Water Revenue (Residential)Total Page 37 of 156 - 100,000 200,000 300,000 400,000 500,000 600,000 FY18 FY19 FY20 FY18 FY19 FY20 FY18 FY19 FY20 FY18 FY19 FY20 FY18 FY19 FY20 DECEMBER JANUARY FEBRUARY MARCH APRIL 49,277 29,976 29,994 42,840 44,271 41,614 48,163 27,314 38,605 39,778 27,776 34,499 38,906 36,243 30,353 100,928 59,372 52,049 88,221 49,880 42,105 92,152 14,160 76,617 70,377 10,653 75,439 64,775 62,542 39,369 CONSUMPTION BY UNITS CCF Residential Commercial Landscape Page 38 of 156 1,310,853 1,388,016 1,284,700 1,135,165 981,755 1,069,354 494,671 494,190 886,166 1,080,372 1,460,113 1,505,340 1,358,893 1,340,186 1,143,948 1,518,953 939,601 1,019,271 788,116 1,200,582 1,671,801 1,729,514 1,512,043 1,307,477 981,384 1,019,234 657,883 460,667 590,007 945,974 1,660,561 1,492,928 1,435,706 1,361,053 1,100,471 1,058,481 772,447 1,367,226 1,231,436 1,286,293 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 2,000,000 Jul Aug Sept Oct Nov Dec Jan Feb Mar April Variable Costs Analysis FY17 Var Costs FY18 Var Costs FY19 Var Costs FY20 Var Costs Page 39 of 156 ITEM NO. 8.6. AGENDA REPORT MEETING DATE:June 9, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Delia Lugo, Finance Manager Kelly McCann, Senior Accountant SUBJECT:Cash and Investment Report for Period Ending April 30, 2020 RECOMMENDATION: That the Board of Directors receive and file the Cash and Investment Report for Period Ending April 30, 2020. BACKGROUND: Government Code Section 530607, et. seq., requires the person delegated to invest funds to make monthly report of investments to the legislative body. The Cash & Investment Portfolio Report presents the market value and percent yield for all District investments by institution. The Cash & Investment Summary Report includes budget and actual interest and average term portfolio information as well as market value broken out by reserve categories. The Fair Value Measurement Report categorizes investments with the fair value hierarchy established by generally accepted accounting principles. The Unrestricted Reserves and Days in Cash Graph presents Water Unrestricted Reserve Balances and Days in Cash at a particular point in time for the last five years. The average portfolio yield for the month ending April 30, 2020 is 1.52%. The District's Total Cash and Investment balance at April 30, 2020 resulted in an overall decrease in the investment balance from the previous month is approximately $25,616. A larger balance change includes a decrease in the Water Operating Fund by $41,902, primarily due to a negative net effect between operating revenues and expenses through the reporting month of the fiscal year. Water Capital Project Reserve decreased by $311,530 to cover the cost of pay-go capital purchases and the PARS fund increased by $122,612 due to gain of value. Page 40 of 156 STRATEGIC PLAN INITIATIVES: G2 4C - Manage cash flow to maximize investment income. ATTACHMENTS: 1.Investment Reports & Graphs April 2020 Page 41 of 156 Market %Date of Percent Value Par of Total Institution Maturity Yield Checking Account: 478,079$ 478,079$ Wells Fargo Bank 478,079$ 478,079$ 1.25%Total 0.00% Money Market Accounts: 43$ 43$ US Bank (Revenue Bonds)0.00% 3,783,832 3,783,832 US Bank (Money Market)0.07% 1,921,439 1,921,439 Public Agency Retirement Svcs. (PARS) 5,705,315$ 5,705,315$ 14.88%Total 0.07% Certificates of Deposits: 252,088 249,000 Comenity Cap Bk Salt Lake City 06/30/21 1.63% 248,759 248,000 EnerBank USA Salt Lake City 08/26/20 1.30% 178,222 180,000 HSBC BK USA, NA MC Clean CTF 08/31/21 2.25% 251,408 248,000 Wells Fargo Bank NA Sioux Falls D 08/31/21 1.58% 254,153 247,000 PrivateBank & Tr Chicago Ill CTF 03/30/22 2.14% 249,733 245,000 Goldman Sachs Bank 06/28/21 2.16% 249,733 245,000 Morgan Stanley Private Bank 06/28/21 2.16% 252,784 245,000 Capital One Bank USA 06/27/22 2.13% 252,784 245,000 Capital One Bank NA 06/27/22 2.13% 253,046 245,000 Ally Bank 06/27/22 2.18% 253,046 245,000 Sallie Mae Bank 06/27/22 2.18% 253,675 245,000 Synchrony 05/17/22 2.37% 254,467 245,000 Morgan Stanley Bank NA 06/13/22 2.46% 3,203,897$ 3,132,000$ 8.36%Total 2.05% Corporate Notes: 505,410$ 500,000 Wells Fargo Co.03/04/21 2.47% 506,065$ 500,000 JP Morgan Chase Co.03/01/21 2.52% 1,011,475$ 1,000,000$ 2.64%Total 2.50% Pooled Investment Accounts: 27,946,600$ 27,946,600$ Local Agency Investment Fund 1.65% 27,946,600$ 27,946,600$ 72.88%1.65% 38,345,365$ 38,261,994$ 100%Total Investments 1.52% Per Government Code requirements, the Investment Report is in compliance with the Yorba Linda Water District's Investment Policy, and there are adequate funds available to meet budgeted and actual expenditures for the next six months. 4/30/20 Yorba Linda Water District Cash & Investment Portfolio Report April 30, 2020 ________________________________ Kelly McCann, Senior Accountant Page 42 of 156 Below is a chart summarizing the yields as well as terms and maturities for the month of April 2020: Average # of Month Portfolio Days to of 2019 Yield Maturity April 1.52%58 Below are charts comparing operating fund interest for current and prior fiscal years. Actual Interest 4/30/2019 4/30/2020 Monthly - April 118,687$ 116,100$ Year-to-Date 649,213$ 584,135$ Budget 2018/2019 2019/2020 Interest Budget, April YTD 298,333$ 676,922$ Interest Budget, Annual 358,000$ 812,306$ Interest earned on investments is recorded in the fund that owns the investment. The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds is as follows: The table below displays the District's Cash and Investment balance of $38.37 million which is allocated between the established reserve funds, Wells Fargo Checking Account, and restricted funds held at U.S. Bank for the Bond payment and PARS for the pension/OPEB payments. The number of Days in Cash are 356 for the Un-Restricted Water Reserve balance and 1,204 for the Un-Restricted Sewer Reserve balances, as of April 30, 2020. FY20 Reserve Cash and Requirements Investments March 2020 % Alloc April 2020 % Alloc "Target Available for Fund Description Balance 3/31/2020 Balance 4/30/2020 Levels"CY Obligations Water Operating Reserve 11,586,589$ 32.57%12,075,386$ 33.59%12,427,055$ (351,669)$ Water Emergency Reserve 7,245,219 20.36%7,292,128 20.29%7,115,108 177,020 Water Capital Project Reserve 6,473,814 18.20%6,162,283 17.14%7,314,221 (1,151,938) Rate Stabilization Reserve 4,180,269 11.75%4,193,067 11.66%4,093,400 99,667 Un-Restricted Water Reserve Balance 29,485,891 29,722,864 30,949,784 (1,226,920) Conservation Reserve 104,533 0.29%104,911 0.29%- 104,911 Employee Liability Reserve 305,431 0.86%306,534 0.85%400,000 (93,466) Restricted Reserve Balance 409,964 411,444 400,000 11,444 Sewer Operating Reserve 2,333,184 6.56%2,472,960 6.88%1,335,465 1,137,495 Sewer Emergency Reserve 1,940,604 5.45%1,953,968 5.44%1,914,347 39,621 Sewer Capital Project Reserve 1,407,609 3.96%1,384,567 3.85%1,909,045 (524,478) Un-Restricted Sewer Reserve Balance 5,681,397 5,811,496 5,158,857 652,639 Total Reserve Balances 35,577,252$ 100.00%35,945,804$ 100.00%36,508,641$ (562,837)$ Water Operating 874,417 343,718 Sewer Operating 120,403 134,361 994,820 478,079 Rev. Bond 2012A & 2017A-Principal & Interest 83 43 Public Agency Retirement Svc. -PARS (Restricted)1,798,827 1,921,439 Total Cash and Investments 38,370,982$ 38,345,365$ Cash & Investment Summary Report Cash & Investment Summary Comparison Between Current and Previous Month Wells Fargo Bank Checking US Bank Held (Restricted) Page 43 of 156 Checking Account:478,079$ 1.25% Money Market Accounts:5,705,315$ 14.88% Certificates of Deposit:3,203,897$ 8.36% Corporate Notes:1,011,475$ 2.64% Pooled Investment Accounts:27,946,600$ 72.88% Total 38,345,365$ 100.00% Checking Account: 1.25% Money Market Accounts: 14.88% Certificates of Deposit: 8.36% Corporate Notes: 2.64% Pooled Investment Accounts: 72.88% INVESTMENT BALANCES (AS OF 4 -30-2020) Checking Account:Money Market Accounts:Certificates of Deposit:Corporate Notes:Pooled Investment Accounts: Page 44 of 156 Yorba Linda Water District Fair Value Measurement Report April 30, 2020 Quoted Observable Unobservable Prices Inputs Inputs Investments Level 1 Level 2 Level 3 Total Local Agency Investment Fund - 27,946,600 - 27,946,600 Corporate Notes 1,011,475 1,011,475 Negotiable Certificates of Deposit - 3,203,897 - 3,203,897 Total Investments -$ 32,161,972$ -$ 32,161,972$ Page 45 of 156 Transaction Date Transaction Description Water Operating Pension Water Operating OPEB Sewer Operating Pension Sewer Operating OPEB Account Total Beginning Balance as of 7/1/19 1,235,837.20 526,669.64 135,806.94 62,230.97 1,960,544.75 7/31/2019 Investment Gain/(Loss)6,734.69 2,716.09 339.13 320.93 1,970,655.59 7/31/2019 Management Fees (272.06)(109.72)(13.70)(12.97) 1,970,247.14 7/31/2019 Investment Gain/(Loss) - Adjustment (361.18)361.18 1,970,247.14 7/31/2019 Management Fees - Adjustment 14.59 (14.59)1,970,247.14 8/31/2009 Investment Gain/(Loss)(5,050.10)(2,151.57)(553.40)(254.23) 1,962,237.84 8/31/2019 Management Fees (258.81)(110.27)(28.36)(13.03) 1,961,827.37 9/30/2019 Investment Gain/(Loss)9,114.79 3,884.40 1,001.64 458.98 1,976,287.18 9/30/2019 Management Fees (257.63)(109.80)(28.31)(12.97)1,975,878.47 10/31/2019 Investment Gain/(Loss)14,236.16 6,066.94 1,564.44 716.87 1,998,462.88 10/31/2019 Management Fees (259.48)(110.58)(28.51)(13.07) 1,998,051.24 11/30/2019 Investment Gain/(Loss)20,875.28 8,896.31 2,294.02 1,051.18 2,031,168.03 11/30/2019 Management Fees (607.78)(259.01)(66.79)(30.61) 2,030,203.84 12/31/2019 Investment Gain/(Loss)21,409.30 9,123.89 2,352.71 1,078.07 2,064,167.81 12/31/2019 Management Fees (962.97)(410.40)(105.82)(48.49) 2,062,640.13 1/31/2020 Investment Gain/(Loss)4,243.88 1,808.60 466.37 213.70 2,069,372.68 1/31/2020 Management Fees (631.28) (269.02) (69.37) (31.79) 2,068,371.22 2/29/2020 Investment Gain/(Loss)(42,572.34) (18,142.83) (4,678.36) (2,143.74) 2,000,833.95 2/29/2020 Management Fees (1,008.44) (429.78) (110.82) (50.78) 1,999,234.13 3/31/2020 Investment Gain/(Loss)(125,690.52) (53,564.85) (13,812.37) (6,329.19) 1,799,837.20 3/31/2020 Management Fees (636.87) (271.43) (69.99) (32.07) 1,798,826.84 4/30/2020 Investment Gain/(Loss)77,883.71 33,191.29 8,558.79 3,921.86 1,922,382.49 4/30/2020 Management Fees (594.64) (253.42) (65.35) (29.94) 1,921,439.14 Account Balance by Account Type 1,211,185.50 516,164.48 133,099.48 60,989.68 1,921,439.14$ 63%27%7%3%100% Pension OPEB Total Initial Contribution as of 12/28/2017 247,599.00$ - 247,599.00 Additional Contribution 6/26/19 1,105,248.00$ 587,339.00 1,692,587.00 Total Contributions =1,940,186.00 Total Gain (or Loss) from Inception (1,551.26)$ (7,575.69) (9,126.95) Total Management Fees from Inception (7,010.76)$ (2,609.15) (9,619.91) Balance as of 3-31-19 = 1,344,284.98$ 577,154.16$ 1,921,439.14$ PARS (Public Agency Retirement Services) Funding Reconciliation Page 46 of 156 $32,207,875 $26,675,034 $28,620,852 $29,758,858 $29,722,864 439 377 391 379 356 60 110 160 210 260 310 360 410 460 $20,000 $5,020,000 $10,020,000 $15,020,000 $20,020,000 $25,020,000 $30,020,000 $35,020,000 Apr. 2016 Apr. 2017 Apr. 2018 Apr. 2019 Apr. 2020 Unrestricted Reserves & Days in Cash (Water) Unrestricted Reserves (Water)Days in Cash (Water) Page 47 of 156 ITEM NO. 8.7. AGENDA REPORT MEETING DATE:June 9, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Gina Knight, Human Resources/Risk Manager SUBJECT:Budgeted Positions for Fiscal Year 2021 RECOMMENDATION: That the Board of Directors: (1) adopt Resolution 2020-XX ratifying the budgeted positions for Fiscal Year 2021; (2) adopt Resolution No. 20-XX amending Exhibit A of the Memorandum of Understanding between the District and the Yorba Linda Water District Employees Association for the remainder of Fiscal Years 2021-2023; and (3) adopt Resolution No. 20-XX amending Exhibit A of the Personnel Manual for Unrepresented Employees for the remainder of Fiscal Years 2021-2023. SUMMARY: The Board of Directors on an annual basis adopts a budget. In addition, the Board ratifies the budgeted positions for any given fiscal year to comply with both California Code of Regulations (CCR) Section 570.5 and the Public Employees' Retirement Law (PERL). BACKGROUND: The District's Board of Directors will consider adopting a budget for FY21 that will fund seventy-nine (79) regular, full-time positions. The following salary adjustments and/or reclassifications will become effective July 1, 2020: Salary Adjustments: Sr. IS Administrator (R33) to (R35) Facilities Maintenance (R21) to (R23) Reclassifications: Assistant General Manager to Assistant General Manager & Executive Counsel Page 48 of 156 One (1) Engineering Tech II to Assistant Engineer II Executive Assistant to Sr. Executive Assistant/Board Secretary Reclassifications and Salary Adjustments: IS Administrator (R30) to Executive Assistant (R28) Two (2) Maintenance Worker I (R17) to two (2) Maintenance Worker II (R20) One (1) Maintenance Worker I (R17) to Maintenance Worker III (R23) Sr. SCADA Technician (R27) to Electrical/SCADA Technician (R21) One (1) Engineering Tech II (R24) to Assistant Engineer I (R20) Sr. Project Manager (R34) to Sr. Engineer (R30) Staff eliminated the following positions: IT Manager (R37) One (1) Maintenance Worker I (R17) Part-time Engineering Intern The fiscal impact to the budget for FY21 will be a minimum savings of $291,700 in salaries and related expenses. The changes will have a positive effect on work flow efficiencies and reallocation of essential job functions. Staff is working on revising and/or creating job descriptions for all classifications affected by the above actions. PRIOR RELEVANT BOARD ACTION: The Board of Directors considers the ratification of the budgeted positions for a specific year, in accordance with both District policy and CalPERS' statutory and regulatory requirements for publicly available pay schedules clarified under the California Code of Regulations (CCR) Section 570.5. The Board last adopted Resolution No. 2019-27 ratifying Budgeted Positions for the remainder of FY20 on October 22, 2019. STRATEGIC PLAN INITIATIVES: G5 1A - Retain a highly skilled and capable workforce; G5 1B - Provide pathways to training and career progression; G5 1D - Establish and maintain a comprehensive succession plan (internal promotions); review and revise job specifications as needed. ATTACHMENTS: 1.Resolution No. 2020-XX - Budgeted Positions 2.Resolution No. 2020-XX - Amending Exhibit A of MOU 3.Resolution No. 2020-XX - Amending Exhibit A of Personnel Manual Page 49 of 156 Resolution No. 2020-XX Ratifying Budgeted Positions for Fiscal Year 2021 1 RESOLUTION NO. 2020-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT RATIFYING THE BUDGETED POSITIONS FOR FISCAL YEAR 2021 AND RESCINDING RESOLUTION NO. 2019-27 WHEREAS, the Board of Directors adopts a budget on an annual basis; and WHEREAS, the Board of Directors is required to ratify the budgeted positions for each fiscal year in compliance with California Code of Regulations (CCR) Section 570.5 and the Public Employees’ Retirement Law (PERL). WHEREAS, it is the desire of the Board of Directors to ratify the Budgeted Positions for Fiscal Year 2021 and to rescind Resolution No. 2019-27 effective July 1, 2020. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. Effective July 1, 2020, the number of Budgeted Positions as set forth in Exhibit A and attached hereto is hereby ratified for Fiscal Year 2021. Section 2. The General Manager is hereby authorized to employ up to the number of employees budgeted and funded in each fiscal year without further approval of the Board of Directors. Section 3. The General Manager is hereby authorized while this Resolution is active to fill a budgeted position that is vacated with a new employee at a lower or equal classification and/or with a part time employee or contract staff. The General Manager is further authorized to fix and alter the compensation of employees subject to budget limitations. Page 50 of 156 Resolution No. 2020-XX Ratifying Budgeted Positions for Fiscal Year 2021 2 Section 4. That Resolution No. 2019-27 is hereby rescinded effective July 1, 2020. PASSED AND ADOPTED this 9th day of June 2020 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Phil Hawkins, President Yorba Linda Water District ATTEST: Annie Alexander, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Gagen Law LLP Page 51 of 156 Exhibit A Resolution No. 2020-XX Budgeted Positions for FY21 Effective July 1, 2020 Salary Range Position Classification Budgeted as of 7/21/2019 Proposed Change Budgeted as of 7/1/2020 16 Meter Reader I 2 2 Customer Service Rep II 3 3 Maintenance Worker I 9 -4 5 Public Affairs Representative 1 1 Customer Service Rep III 2 2 Records Management Specialist 1 1 Assistant Engineer I 0 1 1 Field Customer Services Rep/Meters II 1 1 Maintenance Worker II 6 2 8 Accounting Assistant II 2 2 Electrical/SCADA Technician 0 1 1 Facilities Maintenance 1 -1 0 Mechanic II 1 1 Operator I (Operator In Training)1 1 Information Systems Tech I 1 1 Water Quality Technician II 1 1 Facilities Maintenance 0 1 1 Human Resources Technician 1 1 Maintenance Worker III 5 1 6 Mechanic III 1 1 Operations Assistant 1 1 Plant Operator II 3 3 Sr. Field Customer Service Rep/Meters 1 1 Assistant Engineer II 0 1 1 Construction Inspector 1 1 Engineering Technician II 2 -2 0 25 Accountant 1 1 GIS Analyst 1 1 Sr. Construction Inspector 1 1 Sr. Mechanic 1 1 Sr. Maintenance Worker 4 4 Sr. Plant Operator 1 1 Human Resources Analyst 1 1 Safety and Training Analyst 1 1 Sr. SCADA Technician 1 -1 0 Associate Engineer 1 1 Executive Assistant 0 1 1 Customer Service Billing Administrator 1 1 IS Administrator 1 -1 0 Maintenance Superintendent 1 1 Operations Superintendent 1 1 Records Management Administrator 1 1 Sr. Accountant 1 1 19 20 22 17 21 26 23 27 30 28 24 Page 1 of 2 Page 52 of 156 Exhibit A Resolution No. 2020-XX Budgeted Positions for FY21 Effective July 1, 2020 Sr. Engineer 1 1 2 31 Production Superintendent 1 1 32 Sr. Executive Assistant/Board Secretary 1 1 Principal Engineer 1 1 33 Sr. IS Administrator 1 -1 0 Sr. Management Analyst 1 1 34 Director of Public Affairs 1 1 Sr. Project Manager 1 -1 0 35 Sr. IS Administrator 0 1 1 37 IT Manager 1 -1 0 39 Engineering Manager 1 1 Finance Manager 1 1 Human Resources and Risk Manager 1 1 Operations Manager 1 1 42 Assistant General Manager & Executive Counsel 1 1 General Manager 1 1 Total 81 -2 79 Engineering Intern 1 -1 0 Total 1 -1 0 * The Engineering Intern position is based on part-time work not to exceed 960 hours per fiscal year. Salary Set by Board Page 2 of 2 Page 53 of 156 Resolution No. 2020-XX Amending Exhibit A of the MOU 1 RESOLUTION NO. 2020-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT AMENDING EXHIBIT A OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE DISTRICT AND THE YORBA LINDA WATER DISTRICT EMPLOYEES ASSOCIATION FOR THE REMAINDER OF FISCAL YEARS 2021-2023 WHEREAS, the Board of Directors of the Yorba Linda Water District previously adopted the Memorandum of Understanding (MOU) between the District and the Yorba Linda Water District Employees Association (Association) for Fiscal Years 2018-2023 (Resolution No. 18-10); and WHEREAS, the Board of Directors adopts amendments to the MOU and associated Exhibits from time to time; and WHEREAS, the Board of Directors desires to further amend Exhibit A of the MOU effective July 1, 2020. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. That effective July 1, 2020, Exhibit A of the Memorandum of Understanding between the District and the Yorba Linda Water District Employees Association for Fiscal Years 2018-2023 be amended to read as attached hereto and by this reference incorporated herein. Page 54 of 156 Resolution No. 2020-XX Amending Exhibit A of the MOU 2 PASSED AND ADOPTED this 9th day of June 2020 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Phil Hawkins, President Yorba Linda Water District ATTEST: Annie Alexander, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Gagen Law LLP Page 55 of 156 Exhibit A Yorba Linda Water District – Bargaining Unit Employees Association Classifications and Salary Ranges Effective July 1, 2020 CLASSIFICATION TITLE SALARY RANGES FLSA Accounting Assistant I BU 17 Non-Exempt Assistant Engineer I BU 20 Non-Exempt Assistant Engineer II BU 24 Non-Exempt Construction Inspector BU 24 Non-Exempt Customer Service Representative I BU 15 Non-Exempt Customer Service Representative II BU 17 Non-Exempt Customer Service Representative III BU 19 Non-Exempt Electrical/SCADA Technician BU 21 Non-Exempt Engineering Technician I BU 20 Non-Exempt Engineering Technician II BU 24 Non-Exempt Facilities Maintenance BU 23 Non-Exempt Field Customer Service Representative/Meters II BU 20 Non-Exempt GIS Analyst BU 26 Non-Exempt GIS Technician BU 24 Non-Exempt Information Systems Technician I BU 22 Non-Exempt Maintenance Worker I BU 17 Non-Exempt Maintenance Worker II BU 20 Non-Exempt Maintenance Worker III BU 23 Non-Exempt Mechanic I BU 17 Non-Exempt Mechanic II BU 21 Non-Exempt Mechanic III BU 23 Non-Exempt Meter Reader I BU 16 Non-Exempt Office Clerk BU 12 Non-Exempt Operations Assistant BU 23 Non-Exempt Plant Operator I BU 21 Non-Exempt Plant Operator II BU 23 Non-Exempt Public Affairs Representative BU 17 Non-Exempt Sr. Construction Inspector BU 26 Non-Exempt Sr. SCADA Technician BU 27 Non-Exempt Water Quality Technician I BU 20 Non-Exempt Page 56 of 156 Exhibit A Yorba Linda Water District – Bargaining Unit Employees Association Classifications and Salary Ranges Effective July 1, 2020 CLASSIFICATION TITLE SALARY RANGES FLSA Accounting Assistant I BU 17 Non-Exempt Assistant Engineer I BU 20 Non-Exempt Assistant Engineer II BU 24 Non-Exempt Construction Inspector BU 24 Non-Exempt Customer Service Representative I BU 15 Non-Exempt Customer Service Representative II BU 17 Non-Exempt Customer Service Representative III BU 19 Non-Exempt Electrical/SCADA Technician BU 21 Non-Exempt Facilities Maintenance BU 23 Non-Exempt Field Customer Service Representative/Meters II BU 20 Non-Exempt GIS Analyst BU 26 Non-Exempt GIS Technician BU 24 Non-Exempt Information Systems Technician I BU 22 Non-Exempt Maintenance Worker I BU 17 Non-Exempt Maintenance Worker II BU 20 Non-Exempt Maintenance Worker III BU 23 Non-Exempt Mechanic I BU 17 Non-Exempt Mechanic II BU 21 Non-Exempt Mechanic III BU 23 Non-Exempt Meter Reader I BU 16 Non-Exempt Office Clerk BU 12 Non-Exempt Operations Assistant BU 23 Non-Exempt Plant Operator I BU 21 Non-Exempt Plant Operator II BU 23 Non-Exempt Public Affairs Representative BU 17 Non-Exempt Sr. Construction Inspector BU 26 Non-Exempt Water Quality Technician I BU 20 Non-Exempt Page 57 of 156 Resolution No. 2020-XX Amending Exhibit A of the Personnel Manual for Unrepresented Employees 1 RESOLUTION NO. 2020-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT AMENDING EXHIBIT A OF THE PERSONNEL MANUAL FOR UNREPRESENTED EMPLOYEES FOR THE REMAINDER OF FISCAL YEARS 2021-2023 WHEREAS, the Board of Directors of the Yorba Linda Water District previously adopted the Personnel Manual (Manual) for Unrepresented Employees for Fiscal Years 2018-2023 (Resolution No. 18-11); and WHEREAS, the Board of Directors adopts amendments to the Manual and associated Exhibits from time to time; and WHEREAS, the Board of Directors desires to further amend Exhibit A of the Manual effective July 1, 2020. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. That effective July 1, 2020, Exhibit A of the Personnel Manual for Unrepresented Employees for Fiscal Years 2018-2023 be amended to read as attached hereto and by this reference incorporated herein. Page 58 of 156 Resolution No. 2020-XX Amending Exhibit A of the Personnel Manual for Unrepresented Employees 2 PASSED AND ADOPTED this 9th day of June 2020 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Phil Hawkins, President Yorba Linda Water District ATTEST: Annie Alexander, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Gagen Law LLP Page 59 of 156 Exhibit A Yorba Linda Water District – Unrepresented Employees Classifications and Salary Ranges Effective July 1, 2020 CLASSIFICATION TITLE SALARY RANGES FLSA Accountant UN 25 Exempt Accounting Assistant II UN 21 Non-Exempt Assistant General Manager & Executive Counsel* UN 42 Exempt Associate Engineer UN 28 Exempt Customer Service Billing Administrator UN 30 Exempt Director of Public Affairs* UN 34 Exempt Engineering Manager* UN 39 Exempt Executive Assistant UN 28 Exempt Finance Manager* UN 39 Exempt Human Resources Analyst UN 27 Exempt Human Resources Technician UN 23 Non-Exempt Human Resources and Risk Manager* UN 39 Exempt Information Systems Administrator UN 30 Exempt Information Technology Manager*UN 37 Exempt Maintenance Superintendent UN 30 Exempt Operations Manager* UN 39 Exempt Operations Superintendent UN 30 Exempt Principal Engineer UN 32 Exempt Production Superintendent UN 31 Exempt Records Management Administrator UN 30 Exempt Records Management Specialist UN 19 Non-Exempt Safety and Training Analyst UN 27 Exempt Safety and Training Technician UN 23 Non-Exempt Sr. Accountant UN 30 Exempt Sr. Engineer UN 30 Exempt Sr. Executive Assistant/Board Secretary UN 32 Exempt Sr. Field Customer Service Representative/Meters UN 23 Non-Exempt Sr. Information Systems Administrator UN 33 35 Exempt Sr. Maintenance Worker UN 26 Non-Exempt Sr. Management Analyst UN 33 Exempt Sr. Mechanic UN 26 Non-Exempt Sr. Plant Operator UN 26 Non-Exempt Sr. Project Manager UN 34 Exempt * Management Classifications Page 60 of 156 Exhibit A Yorba Linda Water District – Unrepresented Employees Classifications and Salary Ranges Effective July 1, 2020 CLASSIFICATION TITLE SALARY RANGES FLSA Accountant UN 25 Exempt Accounting Assistant II UN 21 Non-Exempt Assistant General Manager & Executive Counsel* UN 42 Exempt Associate Engineer UN 28 Exempt Customer Service Billing Administrator UN 30 Exempt Director of Public Affairs* UN 34 Exempt Engineering Manager* UN 39 Exempt Executive Assistant UN 28 Exempt Finance Manager* UN 39 Exempt Human Resources Analyst UN 27 Exempt Human Resources Technician UN 23 Non-Exempt Human Resources and Risk Manager* UN 39 Exempt Maintenance Superintendent UN 30 Exempt Operations Manager* UN 39 Exempt Operations Superintendent UN 30 Exempt Principal Engineer UN 32 Exempt Production Superintendent UN 31 Exempt Records Management Administrator UN 30 Exempt Records Management Specialist UN 19 Non-Exempt Safety and Training Analyst UN 27 Exempt Safety and Training Technician UN 23 Non-Exempt Sr. Accountant UN 30 Exempt Sr. Engineer UN 30 Exempt Sr. Executive Assistant/Board Secretary UN 32 Exempt Sr. Field Customer Service Representative/Meters UN 23 Non-Exempt Sr. Information Systems Administrator UN 35 Exempt Sr. Maintenance Worker UN 26 Non-Exempt Sr. Management Analyst UN 33 Exempt Sr. Mechanic UN 26 Non-Exempt Sr. Plant Operator UN 26 Non-Exempt * Management Classifications Page 61 of 156 ITEM NO. 8.8. AGENDA REPORT MEETING DATE:June 9, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Rosanne Weston, Engineering Manager Javier Martinez, Production Superintendent SUBJECT:2020 Water Quality Report RECOMMENDATION: That the Board of Directors approve the 2020 Water Quality Report and instruct staff to make it available on the District's website pursuant to State and Federal law regarding electronic delivery. SUMMARY: Since 1990, California public water utilities have been required to provide annual water quality reports to their customers. This report is also known as the Consumer Confidence Report (CCR) which covers water quality testing and analysis from January to December of the previous calendar year. State and Federal laws require that this annual water quality report be provided to every customer by July 1 to ensure that customers are informed of the quality of their drinking water. FISCAL IMPACT: Budgeted: $2,000 Total Budget: $1,775.89 Cost Estimate: $1,775.89 Account No: 5040-710-00 BACKGROUND: State and Federal laws require that the District prepare an annual water quality report and make it available to its customers by July 1 of each year. This annual water quality report covers water quality monitoring, testing and analysis conducted from January to December of the previous calendar year. The purpose of this report is to inform customers of the quality of Page 62 of 156 the water they are receiving. Since 2013, State and Federal laws allow electronic delivery of the annual water quality report. As a result, the District will save cost in printing and distribution and will make the report available via the District's website. Hard copies of the report will be available upon request. The District plans to provide information to their customers regarding the availability of the report on the customer water bills for the billing cycles of June and July. In 2019, over 23,000 analyses were conducted to ensure that the water that the District provides met all State and Federal drinking water regulations. In some cases, the District went beyond what is required by State and Federal laws, by providing additional monitoring for contaminants of concern. Staff is pleased to report that the District has never violated any drinking water regulation from both the State and Federal standards. Attached is a copy of the District's 2020 Water Quality Report for review and consideration by the Board. PRIOR RELEVANT BOARD ACTION: On May 28, 2019, the Board of Directors approved the 2019 Water Quality Report and its distribution. STRATEGIC PLAN INITIATIVES: G4 2D - Communicate emerging water quality and sewer issues/regulations. ATTACHMENTS: 1.2020 Water Quality Report Page 63 of 156 ater ality Report Yorba Linda f Water District This report reflect water quality testing C-0 conducted during 2019. % I Yo u r 2 0 2 0 Wa t e r Q u a l i t y R e p o r tYour 2 0 2 0 Wa t e r Q u a l i t y R e p o r t State Water Project Since 1990, California public water utilities have been providing annual Water Quality Reports to their customers. This year’s report, also known as the “Consumer Confidence Report,”covers water quality testing from January to December 2019, unless otherwise specified. The Yorba Linda Water District’s (District) annual Water Quality Report is prepared in compliance with the regulations called for in the 1996 reauthori zation of the Safe Drink ing Water Act (SDWA). The reauthoriza tion charged the United States Environ mental Protec tion Agency (USEPA) with updating and strength ening the tap water regulatory program. USEPA and the State Water Resources Control Board, Division of Drinking Water (DDW) are the agencies responsible for establishing water quality standards. To ensure that your tap water is safe to drink, USEPA and DDW prescribe regulations that limit the amount of certain contaminants in water provided by water systems. The U.S. Food and Drug Admini stration regulations and California Law also establish limits for contaminants in bottled water that provide the same protection for public health. The State and Federal govern ments require that this annual Water Quality Report be provided to every customer to insure you are informed of the quality of your water. The District is committed to safeguarding its water supply and, as in years past, the water delivered to your home meets the standards required by the state and federal regulatory agencies. In 2019, we conducted over 23,000 analyses to ensure that your water is clean and safe to drink. We are proud to report that our water system has never violated any water quality standard from both the State and Federal drinking water regulations. In some cases, the District goes beyond what is required by providing additional monitoring for contaminants that may have health risks. We encourage you to read this report and to contact us with any questions you may have. This report contains important information about your drinking water. Translate it, or speak with someone who understands it. Este informe contiene información muy importante sobre su agua de beber. Tradúzcalo ó hable con alquien que lo entienda bien. Your Water: Always Available, Always Assured THE DIEMER WATER TREATMENT PLANT, located in the hills above Yorba Linda, processes up to 520 million gallons of clean water per day — enough to fill the Rose Bowl every 4 hours. The water is a blend from both the Colorado River Aqueduct and the State Water Project. At 212-acres, it’s one of the largest water treatment plants in the U.S. It provides nearly half of Orange County’s total water supply. Water flowing from Diemer meets — or exceeds — all state and federal regulations. And it is kept safe from the treatment plant to your tap by constant testing throughout the distribution network. Every day, the Yorba Linda Water District monitors the water quality at all sources, reservoirs, and various points on the distribution system. In addition, the Orange County Water District performs testing on the District’s groundwater wells by analyzing for hundreds of compounds, many more than are required by state and federal laws and regulations. This constant surveillance ensures your drinking water stays within the requirements mandated by the federal Safe Drinking Water Act. ~ 2 ~Page 65 of 156 Introduction Through drinking water quality testing programs carried out by the Orange County Water District (OCWD) for groundwater, Metropolitan Water District of Southern California (MWD) for treated surface water, and the District for the water distribution system, your drinking water is constantly monitored from source to tap for constituents that are regulated and unregulated. Sources of Supply The District’s water supply consists of ground - water from our own wells and water imported from Northern California and the Colorado River by the Metropolitan Water District of Southern California (MWD). The source water for our wells is a natural aquifer that is replen - ished with water from the Santa Ana River, local rainfall, imported water, and through the Groundwater Replenishment System (GWRS). The GWRS is a three step process where the Orange County Water District takes highly treated wastewater from the Orange County Sanitation District and purifies the water through a state-of-the-art purification process consisting of micro filtra tion, reverse osmosis, and ultraviolet light with hydrogen peroxide. This near-distilled-quality water is then transported to percolation basins where the GWRS water naturally filters through sand and gravel to the groundwater basin managed by the Orange County Water District. The groundwater basin is approximately 350 square miles in area and lies beneath most of northern and central Orange County. The Yorba Linda Water District and more than 20 cities and retail water districts pump from the ground water basin to provide water to homes and businesses. Your water source depends on where you live or work within the boundaries of our community. Having multiple sources of water is beneficial for the District’s customers. Local ground water meets all water quality standards and is lower in cost than imported water, which must travel hundreds of miles through aqueduct systems. Having more than one source also improves the overall reliability of our water supply. To find out which water source is provided to your home or business, please call the District’s main line. The Quality of Your Water Is Our Primary GoalThe Quality of Your Water Is Our Primary Goal Local Groundwater (Chlorine Disinfection) The District obtains approximately 75% of its water supplies from 11 wells. The water from these wells is blended at the Highland Reservoir before being served to customers. The District uses chlorine to disinfect the groundwater as it enters the distribution system. Imported Water (Chloramine Disinfection) The District obtains the remainder of the water from local whole - saler Municipal Water District of Orange County (MWDOC). MWDOC obtains water from regional supplier Metropolitan Water District of Southern California (MWD). MWD imports water from Northern California via the California Aqueduct, and from the Colorado River via the Colorado River Aqueduct. This water is treated at MWD’s Robert B. Diemer water treatment plant located just north of western Yorba Linda to meet drinking water standards. MWD disinfects the water with chloramines, a combination of chlorine and ammonia. The Source of Your Water Can Change Throughout the Year In order to maximize the delivery of ground - water, we may change our operating dynamics which would result in a source water change from import water to groundwater at different times throughout the year. Since the water sources may vary, you may notice a difference in the taste or hardness (mineral content) of the water. However, none of these factors affect the quality and safety of your water. Yorba Linda Water District is an independent special district that provides water and sewer service to most of the City of Yorba Linda and to portions of Anaheim, Brea, Placentia and unincorporated Orange County. For more information about the District or your water service, please visit our website at www.ylwd.com or call (714) 701-3000. The Yorba Linda Water District Board of Directors’ regularly scheduled meetings are held on the second and fourth Tuesday of each month at 6:30 p.m. in the District boardroom located at 1717 E. Miraloma Avenue, Placentia, California 92870. Questions about your water? Contact us for answers. Hoover Dam on the Colorado River Hoover Dam on the Colorado River Diemer Filtration Plant Diemer Filtration Plant GWRS Microfiltration Plant GWRS Microfiltration Plant ~ 3 ~Page 66 of 156 Federal and State Water Quality Regulations Water Quality Issues that Could Affect Your Health Basic Information About Drinking Water Contaminants The sources of drinking water (both public tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs, and groundwater. As water travels over the surface of the land or through the ground, it dissolves naturally occurring minerals. Water also picks up substances resulting from the presence of animals or from human activity. Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the USEPA’s Safe Drinking Water Hotline (1-800-426-4791). Contaminants that may be present in source water include: S Microbial contaminants, such as viruses and bacteria, which may come from sewage treatment plants, septic systems, agricultural livestock operations, and wildlife. Cryptosporidium is a microscopic organism that, when ingested, can cause diarrhea, fever, and other gastrointestinal maladies. The organism comes from animal and/or human waste and may be found in surface (imported) water. A standard treatment process that includes sedimentation, filtration, and disinfection can eliminate Cryptosporidium contamination. S Pesticides and herbicides that may come from a variety of sources such as agriculture, urban storm water runoff, and residential uses. S Inorganic contaminants, such as salts and metals that can be naturally occurring or result from urban storm water runoff, industrial or domestic wastewater discharges, oil and gas production, mining or farming. S Organic chemical contaminants, including synthetic and volatile organic chemicals that are by- products of industrial processes and petroleum production, and can also come from gas stations, urban storm water runoff, agricultural application and septic systems. S Radioactive contaminants that can be naturally occurring or be the result of oil and gas production and mining activities. Special Risk Populations Some individuals may be more vulner able to the effects of possible contami nants in drinking water than the general population. Immuno-compromised persons such as persons with cancer undergoing chemo - therapy, persons who have undergone organ trans plants, some elderly persons, infants, persons infected with HIV/AIDS, or persons with other immune system disorders can be particularly at risk to infection These persons should seek advice from their health care providers about drinking water The USEPA/Center for Disease Control guidelines on appropriate means to lessen the risks of infection by Cryptosporidium or other microbial contaminants are available from the Safe Drinking Water Hotline (1-800-426-4791). Fluoride The District does not add fluoride to its groundwater supplies. Naturally occurring fluoride is present in the aquifer. In 1995, the California Legislature passed a bill mandating that all large water agencies fluoridate their supplies, but only if the state or “somebody” provided the agencies with the funds to do so. To date, the state has not come up with the funds to implement fluoridation. MWD commenced fluoridation of the drinking water it supplies to Southern California in November of 2007. The District purchases approximately 25% of its water from MWD. Because of MWD’s decision and the District’s dual sources of water (groundwater and import), the District is faced with a situation where some of its customers will receive water fluoridated by MWD, some will receive non-fluoridated water, and some will receive a blend of fluoridated and non-fluoridated water. If you wish to know the approximate level of fluoride in your tap water, or specific water service area, please call the Water Quality Division at (714) 701-3000. Additional information about the fluoridation of drinking water can be found through the following sources: U.S. Centers for Disease Control and Prevention: www.cdc.gov/fluoridation/ •1-888-CDC-INFO (1-888-232-4636) State Water Resources Control Board, Division of Drinking Water www.waterboards.ca.gov/drinking_water/ certlic/drinkingwater/Fluoridation.shtml American Dental Association http://www.ada.org/en/public-programs/advocating-for-the- public/fluoride-and-fluoridation/ada-fluoridation-resources American Water Works Association: www.awwa.org ~ 4 ~Page 67 of 156 About Lead in Tap Water If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. The District is responsible for providing safe drinking water, but cannot control the variety of materials used in customer plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you do so, you may wish to collect the flushed water and reuse it for another beneficial purpose, such as watering plants. If you are concerned about lead in your water, you may wish to have your water tested. Informa tion on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline or on the web at: www.epa.gov/safewater/lead. There are no known lead service lines for potable water in the District. Please see chart titled “Lead and Copper Action Levels for Residential Taps” on page 7 for more District-specific information. 2019 Metropolitan Water District of Southern California Treated Surface Water Average Range of MCL Typical Source Chemical MCL PHG Amount Detections Violation? of Chemical Inorganic Chemicals – Tested in 2019 Aluminum (ppm) 1 0.6 0.124 ND – 0.065 No Treatment Process Residue, Natural Deposits Bromate (ppb) 10 0.1 2 ND – 5.9 No Byproduct of Drinking Water Ozonation Fluoride (ppm) 2 1 0.7 0.1 – 0.9 No Water Additive for Dental Health Nitrate as N (ppm) 10 10 0.5 0.5 No Fertilizers, Septic Tanks, Natural Deposits Secondary Standards* – Tested in 2019 Aluminum (ppb) 200* 600 124 ND – 65 No Treatment Process Residue, Natural Deposits Chloride (ppm) 500* n/a 56 53 – 58 No Runoff or Leaching from Natural Deposits Color (color units) 15* n/a ND ND – 1 No Naturally-occurring Organic Materials Odor (threshold odor number) 3* n/a ND ND – 1 No Naturally-occurring Organic Materials Specific Conductance (µmho/cm) 1,600* n/a 514 508 – 521 No Substances that Form Ions in Water Sulfate (ppm) 500* n/a 91 89 – 93 No Runoff or Leaching from Natural Deposits Total Dissolved Solids (ppm) 1,000* n/a 304 296 – 312 No Runoff or Leaching from Natural Deposits Unregulated Chemicals – Tested in 2019 Alkalinity, total as CaCO3 (ppm) Not Regulated n/a 72 69 – 74 n/a Runoff or Leaching from Natural Deposits Boron (ppm) NL=1 n/a 0.12 0.12 n/a Runoff or Leaching from Natural Deposits Calcium (ppm) Not Regulated n/a 30 29 – 30 n/a Runoff or Leaching from Natural Deposits Hardness, total as CaCO3 (ppm) Not Regulated n/a 127 124 – 130 n/a Runoff or Leaching from Natural Deposits Hardness, total (grains/gallon) Not Regulated n/a 7.4 7.3 – 7.6 n/a Runoff or Leaching from Natural Deposits Magnesium (ppm) Not Regulated n/a 14 13 – 14 n/a Runoff or Leaching from Natural Deposits Perfluorohexanoic Acid (ppt) Not Regulated n/a 2.3 2.2 – 2.3 n/a Industrial Discharge pH (pH units) Not Regulated n/a 8.4 8.4 – 8.5 n/a Hydrogen Ion Concentration Potassium (ppm) Not Regulated n/a 2.8 2.6 – 2.9 n/a Runoff or Leaching from Natural Deposits Sodium (ppm) Not Regulated n/a 56 54 – 57 n/a Runoff or Leaching from Natural Deposits Total Organic Carbon (ppm) TT n/a 2.4 1.8 – 2.6 n/a Various Natural and Man-made Sources ppb = parts per billion; ppm = parts per million; ppt = parts per trillion; µmho/cm = micromhos per centimeter; ND = not detected; MCL = Maximum Contaminant Level; PHG = California Public Health Goal; NL = Notification Level; n/a = not applicable; TT = treatment technique *Chemical is regulated by a secondary standard. Turbidity – combined filter effluent Treatment Turbidity TT Typical Source Metropolitan Water District Diemer Filtration Plant Technique Measurements Violation? of Chemical 1) Highest single turbidity measurement 0.3 NTU 0.05 No Soil Runoff 2) Percentage of samples less than 0.3 NTU 95% 100% No Soil Runoff Turbidity is a measure of the cloudiness of the water, an indication of particulate matter, some of which might include harmful microorganisms. NTU = nephelometric turbidity units Low turbidity in Metropolitan’s treated water is a good indicator of effective filtration. Filtration is called a ”treatment technique” (TT). A treatment technique is a required process intended to reduce the level of chemicals in drinking water that are difficult and sometimes impossible to measure directly. Unregulated Chemicals Requiring Monitoring Notification Average Range of Most Recent Chemical Level PHG Amount Detections Sampling Date Germanium (ppb) n/a n/a 0.1 ND – 0.4 2018 Manganese (ppb)** 50* n/a 1.9 0.8 – 2.7 2018 **Manganese is regulated with a secondary standard of 50 ppb but was not detected, based on the detection limit for purposes of reporting of 20 ppb. Manganese was included as part of the unregulated chemicals requiring monitoring. ~ 5 ~ Page 68 of 156 Table Legend What is a Water Quality Goal? In addition to mandatory water quality standards, USEPA and the DDW have set voluntary water quality goals for some contaminants. Water quality goals are often set at such low levels that they are not achiev able in practice and are not directly measurable. Nevertheless, these goals provide useful guidance and directions for water management practices.The chart in this report includes three types of water quality goals: S Maximum Contaminant Level Goal (MCLG):The level of a contami nant in drinking water below which there is no known or expected risk to health. MCLGs are set by the USEPA. S Maximum Residual Disinfectant Level Goal (MRDLG):The level of a disinfectant added for water treatment below which there is no known or expected risk to health. MRDLGs are set by USEPA. S Public Health Goals (PHG):The level of a contaminant in drinking water below which there is no known or expected risk to health. PHGs are set by the California Environmental Protection Agency – Office of Environmental Health Hazard Assessment. What are Water Quality Standards? Drinking water standards established by the USEPA and DDW set limits for sub stances that may affect consumer health or aesthetic qualities of drinking water.The chart in this report shows the following types of water quality standards: S Maximum Contaminant Level (MCL):The highest level of a contaminant that is allowed in drinking water. Primary MCLs are set as close to the PHGs (or MCLGs) as is economically and technologically feasible. S Maximum Residual Disinfectant Level (MRDL):The level of a disinfectant added for water treatment that may not be exceeded at the consumer’s tap. S Secondary MCLs are set to protect the odor, taste, and appearance of drinking water. S Primary Drinking Water Standard:MCLs for contaminants that affect health along with their monitoring and reporting requirements and water treatment requirements. S Regulatory Action Level (AL):The concentration of a contaminant, which, if exceeded, triggers treatment or other requirements that a water system must follow. Measurement Information In order to ensure that tap water is safe to drink, USEPA and DDW prescribe regulations that limit the amount of certain contaminants in water provided by public water systems. The tables list all the drinking water contaminants that the District detected above the reporting limits during the 2019 calendar year. The presence of these contaminants in the water does not necessarily indicate that the water poses a health risk. Unless otherwise noted, the data presented in this table is from testing done for the period January 1 through December 31, 2019. The DDW requires monitoring for certain contaminants less often than every year because the concentrations of these contaminants are not expected to vary significantly from year to year. Thus, some of the data, though representative of current water quality, is more than one year old. The District contracts with state certified, independent laboratories to perform most of the District’s water quality testing. How are Contaminants Measured? S Parts per million (ppm)or S Parts per billion (ppb)or S Parts per trillion (ppt)or milligrams per liter (mg/L) micrograms per liter (µg/L) nanograms per liter (ng/L) What Do the Abbreviations Represent? S pCi/L = picoCuries per liter S ND = not detected S NTU = nephelometric turbidity units S n/a = not applicable S TON = Threshold Odor Number S NL = Notification Level S µmho/cm = micromhos per centimeter 2019 Yorba Linda Water District Groundwater Quality PHG Average Range of MCL Most Recent Typical Source Chemical MCL (MCLG) Amount Detections Violation? Sampling Date of Chemical Radiologicals Gross Alpha (pCi/L) 15 (0) <3 ND – 4.58 No 2019 Erosion of Natural Deposits Uranium (pCi/L) 20 0.43 7.06 2.87 – 10.9 No 2019 Erosion of Natural Deposits Inorganic Chemicals Arsenic (ppb) 10 0.004 5.1 ND – 6.7 No 2019 Erosion of Natural Deposits Barium (ppm) 1 2 <0.1 ND – 0.111 No 2019 Erosion of Natural Deposits Fluoride (ppm) 2 1 0.5 0.43 – 0.6 No 2019 Erosion of Natural Deposits Nitrate (ppm as N) 10 10 1.49 0.66 – 2.09 No 2019 Fertilizers, Septic Tanks Nitrate+Nitrite (ppm as N) 10 10 1.49 0.66 – 2.09 No 2019 Fertilizers, Septic Tanks Secondary Standards* Chloride (ppm) 500* n/a 127 116 – 140 No 2019 Erosion of Natural Deposits Color (color units) 15* n/a 0.6 ND – 3 No 2019 Naturally-occuring organic materials Manganese (ppb) 50* n/a <20 ND – 34 No 2019 Erosion of Natural Deposits Specific Conductance (µmho/cm) 1,600* n/a 1,114 1,040 – 1,170 No 2019 Erosion of Natural Deposits Sulfate (ppm) 500* n/a 147 127 – 167 No 2019 Erosion of Natural Deposits Total Dissolved Solids (ppm) 1,000* n/a 666 604 – 748 No 2019 Erosion of Natural Deposits Turbidity (NTU) 5* n/a <0.1 ND – 0.1 No 2019 Erosion of Natural Deposits Unregulated Chemicals Alkalinity, total (ppm as CaCO3) Not Regulated n/a 232 212 – 262 n/a 2019 Erosion of Natural Deposits Bicarbonate (ppm as HCO3) Not Regulated n/a 283 258 – 319 n/a 2019 Erosion of Natural Deposits Boron (ppm) NL = 1 n/a 0.27 0.24 – 0.3 n/a 2019 Erosion of Natural Deposits Bromide (ppm) Not Regulated n/a 0.16 ND – 0.21 n/a 2019 Erosion of Natural Deposits Calcium (ppm) Not Regulated n/a 98 83.2 – 114 n/a 2019 Erosion of Natural Deposits Hardness, total (grains/gal) Not Regulated n/a 20 17 – 22 n/a 2019 Erosion of Natural Deposits Hardness, total (ppm as CaCO3) Not Regulated n/a 334 295 – 383 n/a 2019 Erosion of Natural Deposits Magnesium (ppm) Not Regulated n/a 21.8 20.1 – 23.8 n/a 2019 Erosion of Natural Deposits Perfluorooctane Sulfonic Acid (ppt) NL = 6.5 n/a 37.7 35.3 – 39.6 n/a 2019 Man-made Sources Perfluorooctanoic Acid (ppt) NL = 5.1 n/a 21.7 20.2 – 23 n/a 2019 Man-made Sources pH (pH units) Not Regulated n/a 7.8 7.7 – 7.9 n/a 2019 Acidity, hydrogen ions Potassium (ppm) Not Regulated n/a 5.8 4.9 – 7.8 n/a 2019 Erosion of Natural Deposits Sodium (ppm) Not Regulated n/a 99.4 88.5 – 113 n/a 2019 Erosion of Natural Deposits Total Organic Carbon (ppm) Not Regulated n/a 0.89 ND – 1.79 n/a 2019 Various Natural and Man-made Sources Vanadium (ppb) NL = 50 n/a 4.7 3.3 – 7.4 n/a 2019 Erosion of Natural Deposits; Industrial Discharge ppt = parts per trillion; ppb = parts-per-billion; ppm = parts-per-million; pCi/L = picoCuries per liter; NTU = nephelometric turbidity units; NL = notification level; ND = not detected; n/a = not applicable; <= average is less than the detection limit for reporting purposes; µmho/cm = micromho per centimeter MCL = Maximum Contaminant Level; (MCLG)= federal MCL Goal; PHG = California Public Health Goal *Contaminant is regulated by a secondary standard to maintain aesthetic qualities (taste, odor, color). Unregulated Chemicals Requiring Monitoring Chemical Notification Level PHG Average Amount Range of Detections Most Recent Sampling Date Bromide (ppm) n/a n/a 0.229 0.204 – 0.259 2019 Germanium (ppb) n/a n/a <0.3 ND – 0.3 2019 Manganese (ppb)** 50* n/a 10.7 10.5 – 10.8 2019 Total Organic Carbon (Unfiltered) (ppm) n/a n/a 1.14 0.76 – 1.83 2019 **Manganese was included as part of the unregulated chemicals requiring monitoring. ~ 6 ~ Page 69 of 156 Imported (MWD) Water Assessment Every five years, MWD is required by DDW to examine possible sources of drinking water contamination in its State Water Project and Colorado River source waters. The most recent watershed sanitary surveys of its source water supplies from the Colorado River was updated in 2015 and the State Water Project was updated in 2016. Water from the Colorado River is considered to be most vulnerable to contamination from recreation, urban/stormwater runoff, increasing urbanization in the watershed, and wastewater. Water supplies from Northern California’s State Water Project are most vulnerable to contamination from urban/stormwater runoff, wildlife, agriculture, recreation, and wastewater. USEPA also requires MWD to complete one Source Water Assessment (SWA) that utilizes information collected in the water shed sanitary surveys. MWD completed its SWA in December 2002. The SWA is used to evalu ate the vulnerability of water sources to con - tamination and helps deter mine whether more protective measures are needed. A copy of the most recent summary of either Watershed Sanitary Survey or the SWA can be obtained by calling MWD at (800) CALL-MWD (225-5693). Groundwater Assessment Vulnerability assessments of potential sources of contamination for Wells 20 and 21 were conducted in June 2011 and June 2014, respectively. The groundwater sources are considered most vulnerable to the following activities not associated with detected contaminants: chemical/petroleum processing/storage facilities; historic gas stations; metal plating/finishing/ fabricating plants; automobile repair shops; furniture repair and manufacturing; junk/scrap/salvage yards; machine shops; NPDES/WDR permitted discharges; photo processing/printing; recreational area surface water use; sewer collection systems; oil wells; gas stations; plastic/synthetic producers; above ground storage tanks; artificial recharge projects using non-potable water; car washes; construction/demolition staging areas; dredging; hardware/lumber/part stores; parking lots; transportation corridors; water supply wells; body shops, automobile repair shops; electrical/electronic manufacturing; fleet/truck/bus terminals; dry cleaners; appliance/electronic repair; medical/dental offices/clinics; office buildings; surface water; decommissioned inactive underground storage tanks; upgraded and/or registered underground storage tanks; monitoring wells; hospitals, and parks. Vulnerability assessments of potential sources of contamination for Wells 19 and 18 were completed in May 2004 and September 2005, respectively. The groundwater sources are considered most vulnerable to the following activities not associ ated with detected contaminants: gas stations; dry cleaners; metal plating/ finishing/fabricating plants; plastic/synthetic producers; underground injection of commercial/industrial discharges; underground storage tanks; agricultural drainage; fertilization, pesticide and herbicide application; automobile-body and repair shops; sewer collection systems; food processing, and chemical/petroleum processing/storage. Vulnerability assessments of potential sources of contamination for Wells 11 and 15 were completed in April 2003. These groundwater sources are considered most vulnerable to the following activities not associated with detected contaminants: chemical/petroleum processing/storage; metal plating/finishing/fabricating; and plastics/synthetics production. The District completed an assessment of its Wells 1, 5, 7, 10, and 12 in January 1999. The wells are considered most vulnerable to contaminants produced by the following activities: gas stations; dry cleaners; metal plating/finishing/ fabricating plants; plastic/synthetic producers; underground injection of commercial/industrial discharges; underground storage tanks; agricultural drainage; fertilization, pesticide and herbicide application; automobile-body and repair shops; and chemical/petroleum processing/storage. A copy of the complete assessment is available at State Water Resources Control Board, Division of Drinking Water at 2 MacArthur Place, Suite 150, Santa Ana, California 92707. Source Water Assessments 2019 Yorba Linda Water District Distribution System Water Quality MCL Average Range of MCL Typical Source Type (MRDL/MRDLG) Amount Detections Violation? of Chemical Disinfectant Residual and Disinfection By-Products Chlorine Residual (ppm) (4 / 4) 1.25 0.06 – 2.8 No Disinfectant Added for Treatment Total Trihalomethanes (ppb) 80 60 18 – 76 No Byproducts of Chlorine Disinfection Haloacetic Acids (ppb) 60 20 1.9 – 15 No Byproducts of Chlorine Disinfection Aesthetic Quality Color (color units) 15* ND ND No Naturally-occuring organic materials Odor (threshold odor number) 3* ND ND No Naturally-occuring organic materials Turbidity (NTU) 5* 0.24 ND – 3.8 No Erosion of natural deposits Eight locations in the distribution system are tested quarterly for total trihalomethanes and haloacetic acids. Thirty-seven locations are tested monthly for color, odor and turbidity. MRDL = Maximum Residual Disinfectant Level; MRDLG = Maximum Residual Disinfectant Level Goal; <= detected but average is less than the reporting limit; NTU = nephelometric turbidity unit; ND = not detected *Chemical is regulated by a secondary standard to maintain aesthetic qualities (color, odor, and taste). Microbiological MCL MCLG Highest Monthly Percent Positives MCL Violation? Typical Source of Contaminant Total Coliform Bacteria 5.0% 0 0.85% No Naturally present in the environment No more than 5.0% of the monthly samples may be positive for total coliform bacteria. The occurrence of 2 consecutive total coliform positive samples, one of which contains fecal coliform/E. coli, constitutes an acute MCL violation. Lead and Copper Action Levels at Residential Taps Action Level Public 90th Percentile Sites Exceeding AL / AL Typical Source Chemical (AL) Health Goal Value Number of Sites Violation? of Chemical Lead (ppb) 15 0.2 ND 0 / 67 No Internal corrosion of household water plumbing systems; discharges from industrial manufacturers; erosion of natural deposits Copper (ppm ) 1.3 0.3 0.5 0 / 67 No Internal corrosion of household water plumbing systems; discharges from industrial manufacturers; erosion of natural deposits Every three years, at least 37 residences are tested for lead and copper at-the-tap. The most recent set of 67 samples were collected in August 2018. Lead was detected in 5 homes; none exceeded the Action Level. Copper was detected in 58 homes; none exceeded the Action Level. The regulatory Action Level is the concentration at which, if exceeded in more than ten percent of the homes tested, triggers treatment or other requirements that a water system must follow. The Yorba Linda Water District complied with the lead and copper Action Levels. In 2019, no schools submitted a request to be sampled for lead. Unregulated Chemicals Requiring Monitoring in the Distribution System Chemical Notification Level PHG Average Amount Range of Detections Most Recent Sampling Date Bromochloroacetic Acid (ppb) n/a n/a 4.9 1.8 – 8.5 2019 Bromodichloroacetic Acid (ppb) n/a n/a 2.5 1.2 – 3.8 2019 Chlorodibromoacetic Acid (ppb) n/a n/a 4.1 1.1 – 5.5 2019 Dibromoacetic Acid (ppb) n/a n/a 6.5 1.5 – 9.7 2019 Dichloroacetic Acid (ppb) n/a MCLG = 0 2 0.8 – 3.7 2019 Monobromoacetic Acid (ppb) n/a n/a 0.78 ND – 1.7 2019 Tribromoacetic Acid (ppb) n/a n/a 4.5 ND – 5.7 2019 Trichloroacetic Acid (ppb) n/a MCLG = 20 0.74 ND – 1.4 2019 ~ 7 ~ Page 70 of 156 Total Coliform Rule This Consumer Confidence Report (CCR) reflects changes in drinking water regula tory requirements instituted during 2016. All water systems are required to comply with the state Total Coliform Rule. Effective April 1, 2016, all water systems are also required to comply with the federal Revised Total Coliform Rule. The new federal rule protects public health by ensuring the integrity of the drinking water distribution system by monitoring for the presence of microbials (i.e., total coliform and E. coli bacteria). The USEPA anticipates greater public health protection as the new rule requires water systems that are vulnerable to microbial contamination to identify and resolve potential issues. Water systems that exceed a specified frequency of total coliform occurrences are required to conduct an assessment to determine if any sanitary defects exist. If found, these must be corrected by the water system. Arsenic While your drinking water meets the federal and state standard for arsenic, it does contain low levels of arsenic. The arsenic standard balances the current understanding of arsenic’s possible health effects against the costs of removing arsenic from drinking water. The U.S. Environmental Protection Agency continues to research the health effects of low levels of arsenic, which is a mineral known to cause cancer in humans at high concentrations and is linked to other health effects such as skin damage and circulatory problems. How to Read Your Residential Water Meter Your water meter is usually located between the side walk and curb under a cement cover. Remove the cover by insert ing a screwdriver in the hole in the lid and then care fully lift the cover. The meter reads straight across, like the odometer on your car. Read only the white numbers (0895). If you are trying to determine if you have a leak, turn off all the water in your home, both indoor and out door faucets, and then check the red or black triangular dial for any move ment of the low-flow indicator. If there is movement, that indicates a leak between the meter and your plumbing system. ❶Low-Flow Indicator — The low flow indicator will spin if any water is flowing through the meter. ❷Sweep Hand — Each full revolution of the sweep hand indicates that one cubic foot of water (7.48 gallons) has passed through the meter. The markings at the outer edge of the dial indicate tenths and hundredths of one cubic foot. ❸Meter Register — The meter register is a lot like the odometer on your car. The numbers keep a running total of all the water that has passed through the meter. The register shown here indicates that 89,505 cubic feet of water has passed through this meter. Where Do We Use Water the Most? Outdoor watering of lawns and gardens makes up approxi mately 60% of home water use. By reducing your outdoor water use — by either cutting back on irrigation or planting more drought tolerant landscaping — you can dramatically reduce your overall water use. Save the most where you use the most: Make your outdoor use efficient.Where Can You Learn More? There’s a wealth of information on the internet about Drinking Water Quality and water issues in general. Some good sites to begin your own research are: Metropolitan Water District of So. California:www.mwdh2o.com California Department of Water Resources:www.water.ca.gov The Water Education Foundation:www.watereducation.org To learn more about Water Conservation & Rebate Information: www.bewaterwise.com •www.ocwatersmart.com And to see the Aqueducts in action, checkout these two videos: Wings Over the State Water Project:youtu.be/8A1v1Rr2neU Wings Over the Colorado Aqueduct:youtu.be/KipMQh5t0f4 Yorba Linda Water District 1717 E Miraloma Avenue •Placentia, California 92870 (714) 701-3000 •www.ylwd.com . Water Conservation is Always a PriorityWater Conservation is Always a Priority Southern California has an arid climate and the need for wise water use must remain a part of everyone’s daily lives. Simple water saving acts like the ones listed here can save countless gallons of water every day. S Check your sprinkler system for leaks, overspray, and broken sprinkler heads and repair promptly. This can save countless gallons each time you water. S Water plants in the early morning. It reduces evaporation and ensures deeper watering. S Plug the sink instead of running water to rinse your razor or wet your toothbrush. This can save upwards of 300 gallons of water a month. 56 0 08950 1 2 3 456 7 8 9 CUBIC FEET WATER METER Showers & Baths: 8% Clothes Washers: 9% Toilets: 11% Dishwashers: 1% Landscaping: 58%Leaks: 7% Faucets: 6% Data is representative of average consumption; your water usage may vary. Landscaping: 58% ❸ ❶ ❷ Page 71 of 156 ITEM NO. 8.9. AGENDA REPORT MEETING DATE:June 9, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Rosanne P. Weston, Engineering Manager Ariel Bacani, Associate Engineer SUBJECT:Terms and Conditions for Water and Sewer Service with Brandywine Homes for Tract 19014, Job No. 202008 RECOMMENDATION: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Brandywine Homes for Tract 19014, Job No. 202008. SUMMARY: The applicant, Brandywine Homes, proposes to develop a 26-unit condominium tract, Tract No. 19014, on a 1.3-acre former oil well site. The project is located at 1049 Golden Avenue, Placentia, which is west of Rose Drive and south of Imperial Highway, as shown in the attached exhibit. FISCAL IMPACT: Funding Source: Developer Funded Account No: 1/2-2600 Job No: 202008 BACKGROUND: The District has existing Zone 2 pipelines in Golden Avenue and the neighboring Imperial Villa apartment complex, which are adequate in size and of sufficient pressure to serve the project. Staff requires the applicant to loop the proposed public onsite water facilities to Golden Avenue and Imperial Villa for water circulation and redundancy. The applicant is also required to abandon the existing looped water system, located east of the Golden Avenue Bridge. Tract 19014 is located within Drainage Area "2" of the District's Sewer Service Area. The Page 72 of 156 District has an existing sewer main in Golden Avenue that is adequate in size to serve the project. Brandywine Homes proposes to install a private onsite sewer system. Staff requires the applicant to provide proper separation distance from the public onsite water system, and install a lateral connection to the existing public sewer manhole in Golden Avenue. The Terms and Conditions for Water and Sewer Service with Brandywine Homes are attached for your consideration. ATTACHMENTS: 1.Terms and Conditions 2.Exhibit Page 73 of 156 Date: June 9, 2020 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER AND SEWER SERVICE NAME OF APPLICANT: BRANDYWINE HOMES LOCATION OF PROJECT: 1049 GOLDEN AVE., PLACENTIA TRACT NUMBER: 19014 JOB NUMBER: 202008 WATER & SEWER UNIT(S): 26 The applicant will be required to complete to the satisfaction of the District the following items that have an “X” following the number. 1)☒The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2)☒The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3)☒The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 4)☒Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. 5)☒The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 6)☒The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. Page 74 of 156 Page 2 of 6 NAME OF APPLICANT: BRANDYWINE HOMES LOCATION OF PROJECT: TRACT 19014 – 1049 GOLDEN AVE., PLACENTIA 7)☒The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 8)☒The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District’s approval of the construction plans. 9)☒The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 10)☒The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 11)☒The applicant shall provide, per the District specifications, the "As Built" AutoCAD file (version 2016 or earlier) of the Water and/or Sewer facilities. 12)☒The applicant shall complete a Water Service Agreement between the Yorba Linda Water District and the applicant. 13)☒The applicant shall pay all of the water fees as required by the Rules and Regulations for Water Service of the District. 14)☒The applicant shall pay meter fees associated with the installation of radio read meters for this project. 15)☒The applicant shall comply with the Rules and Regulations for Water Service of the Yorba Linda Water District. 16)☒The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. 17)☒The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 18)☒The applicant’s engineer shall provide a computer hydraulic analysis report to confirm that the District’s existing water system can accommodate the project. 19)☒The applicant’s future water facilities, shall be conveyed to the District as indicated on applicant’s future Water Improvement Plans approved by the District. Page 75 of 156 Page 3 of 6 NAME OF APPLICANT: BRANDYWINE HOMES LOCATION OF PROJECT: TRACT 19014 – 1049 GOLDEN AVE., PLACENTIA 20)☒The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test, and provide an approved copy to the District. A District representative shall be present to witness the flow test. 21)☒The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 22)☐The applicant shall install water Sampling Station(s) in conformance with the District’s Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. 23)☒The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 24)☒The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 25)☒All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 26)☒The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 27)☒The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 28)☒The applicant shall adjust and raise to grade all valve covers within the limits of this project. 29)☒The applicant shall install a pressure regulator in all buildings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 30)☒The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 31)☒The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. Page 76 of 156 Page 4 of 6 NAME OF APPLICANT: BRANDYWINE HOMES LOCATION OF PROJECT: TRACT 19014 – 1049 GOLDEN AVE., PLACENTIA 32)☒The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly. 33)☒The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 34)☒The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District’s Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. 35)☐The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 36)☒The applicant shall complete a Sewer Service Agreement between the Yorba Linda Water District and the applicant. 37)☒The applicant shall comply with the Rules and Regulations for Sewer Service of the Yorba Linda Water District. 38)☒The applicant shall pay all of the sewer fees as required by the Rules and Regulations for Sewer Service of the District. 39)☒The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and the Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 40)☒The applicant’s engineer shall provide sewer flow calculations to confirm that the District’s existing sewer system can accommodate the peak wastewater generation from the project. 41)☒The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 42)☒The applicant’s sewer facilities (on-site) shall be Privately owned and maintained. 43)☒The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District’s Standard Page 77 of 156 Page 5 of 6 NAME OF APPLICANT: BRANDYWINE HOMES LOCATION OF PROJECT: TRACT 19014 – 1049 GOLDEN AVE., PLACENTIA Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. 44)☒The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. 45)☒The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 46)☒The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 47)☒The applicant shall construct a new looped water system by connecting to the existing water main pipelines at Golden Avenue and the Imperial Villa apartment complex, and abandon the existing looped water system, located east of the Golden Avenue Bridge, per approved plans and District Specifications. 48)☒The applicant shall connect the private onsite sewer system with an 8” sewer lateral connection to the existing drop manhole at Golden Avenue, per approved plans and District Specifications. I hereby certify that the foregoing Terms and Conditions were approved at the June 9, 2020 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Water and Sewer Service Agreement between Yorba Linda Water District and the applicant is not executed for the project under consideration. Approved by: Brett R. Barbre General Manager Yorba Linda Water District Page 78 of 156 Page 6 of 6 NAME OF APPLICANT: BRANDYWINE HOMES LOCATION OF PROJECT: TRACT 19014 – 1049 GOLDEN AVE., PLACENTIA _____________________________________ Reviewed by:Rosanne P. Weston, PMP Engineering Manager Page 79 of 156 I ' — IMPERIAL VILLA APARTMENT COMPLEX I I — EX. 8" WATER MAIN ail W—� W— W_ CARINA AVE. pF I�--- a y4Vy I f 17 z CHICAGO AVE. o SITE I ' I ii LL 3 14 15 16 — 18 U \ GOLDEN AVE19 o I0 N i I I I z 3ROOKLYN AVE z 20 0 I 12 11 10 9 U —I 21 0 LAND ARK AVE. PROPOSED PRIVATE PLACENTIA I e I ONSITE SEWER U m 1 5 6 7 8 22 eN L) 1 _ \ ► ^r -� —I — 23 VICINITY MAP 24 N.T.S. � I \\ I 4 3 2 1 25 26 l----- eN GOLDEN AVENUE BRIDGEPROPOSED 8" WATER MAIN OPOSED 8" SEWER LATERAL GOLDEN AVENUE - 8" SEWER MAIN ss1� O ss---ss-- —L — — EXISTING 8" WATER W W w MAIN TO BE j ABANDONED LOCATION MAP PREPARED BY: EXHIBIT SCALE: N.T.S YORBA LINDA WATER DISTRICT WATER& SEWER IMPROVEMENTS DATE: El 1717 E. MIRALOMA AVENUE FOR 06/09/2020 PLACENTIA, CALIFORNIA 92870 BRANDYWINE HOMES TRACT NO. 19014 FILENAME: (714) 701-3100 r^202008 ITEM NO. 8.10. AGENDA REPORT MEETING DATE:June 9, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Rosanne P. Weston, Engineering Manager Adrian Ayala, Assistant Engineer I SUBJECT:Terms and Conditions for Sewer Service with Roland and Barbara Fox, 4502 Palm Avenue, Yorba Linda RECOMMENDATION: That the Board of Directors approve the Terms and Conditions for Sewer Service with Roland and Barbara Fox, 4502 Palm Avenue, Yorba Linda, Job No. 2020-29S. SUMMARY: Roland and Barbara Fox requested to connect their home at 4502 Palm Avenue, Yorba Linda, to the public sewer system. They currently are utilizing a septic system. The property is approximately 0.99 acres and is located within the District's Western Service Area. An exhibit depicting the project location is attached for reference. FISCAL IMPACT: Funding Source: Developer Funded Account No: 2-2600 Job No: 2020-29S BACKGROUND: The proposed project is located within Drainage Area 1 of the District’s Western Sewer Service Area. The District has an existing 8-inch sewer main in Palm Avenue that terminates at the intersection of La Pradera and Palm Avenue. The applicant proposes to install a sewer lateral to their property and will be required to extend the sewer main approximately 235 feet northerly along Palm Avenue to the intersection of Via Del Caballo, and 200 feet easterly along Via Del Caballo. Engineering staff requires the sewer main to include two terminal manholes and one lateral stub-out for future connections, in accordance with the District's Page 81 of 156 Rules and Regulations for Sewer Service and in compliance with the District's Sewer Standards and Specifications. The applicant will be entitled to future reimbursement for any future connections to the frontage of this sewer main extension, in accordance with the District’s Rules and Regulations for Sewer Service. The Terms and Conditions for Sewer Service with Roland and Barbara Fox are attached for the Board's consideration. ATTACHMENTS: 1.Terms and Conditions 2.Exhibit Page 82 of 156 Date: June 9, 2020 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR SEWER SERVICE NAME OF APPLICANT: ROLAND AND BARBARA FOX LOCATION OF PROJECT: 4502 PALM AVENUE, YORBA LINDA TRACT NUMBER: N/A JOB NUMBER: 2020-29S LOT(S):1 The applicant will be required to complete to the satisfaction of the District the following items that have an “X” following the number. 1) ☒ The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) ☒ The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) ☒ The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 4) ☒ Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. 5) ☐ The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 6) ☒ The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 7) ☐ The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. Page 83 of 156 Page 2 of 6 NAME OF APPLICANT: ROLAND AND BARBARA FOX LOCATION OF PROJECT: 4502 PALM AVENUE, YORBA LINDA 8) ☒ The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District’s approval of the construction plans. 9) ☒ The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 10) ☒ The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 11) ☒ The applicant shall provide, per the District specifications, the "As Built" AutoCAD file (version 2016 or earlier) of the Water and/or Sewer facilities. 12) ☐ The applicant shall complete a Water Service Agreement between the Yorba Linda Water District and the applicant. 13) ☐ The applicant shall pay all of the water fees as required by the Rules and Regulations for Water Service of the District. 14) ☐ The applicant shall pay meter fees associated with the installation of radio read meters for this project. 15) ☐ The applicant shall comply with the Rules and Regulations for Water Service of the Yorba Linda Water District. 16) ☐ The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. 17) ☐ The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 18) ☐ The applicant’s engineer shall provide a computer hydraulic analysis report to confirm that the District’s existing water system can accommodate the project. 19) ☐ The applicant’s future water facilities, shall be conveyed to the District as indicated on applicant’s future Water Improvement Plans approved by the District. Page 84 of 156 Page 3 of 6 NAME OF APPLICANT: ROLAND AND BARBARA FOX LOCATION OF PROJECT: 4502 PALM AVENUE, YORBA LINDA 20) ☐ The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test, and provide an approved copy to the District. A District representative shall be present to witness the flow test. 21) ☐ The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 22) ☐ The applicant shall install water Sampling Station(s) in conformance with the District’s Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. 23) ☐ The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 24) ☐ The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 25) ☐ All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 26) ☐ The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 27) ☐ The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 28) ☐ The applicant shall adjust and raise to grade all valve covers within the limits of this project. 29) ☐ The applicant shall install a pressure regulator in all buildings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 30) ☐ The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 31) ☐ The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. Page 85 of 156 Page 4 of 6 NAME OF APPLICANT: ROLAND AND BARBARA FOX LOCATION OF PROJECT: 4502 PALM AVENUE, YORBA LINDA 32) ☐ The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly. 33) ☐ The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 34) ☐ The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District’s Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. 35) ☐ The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 36) ☒ The applicant shall complete a Sewer Service Agreement between the Yorba Linda Water District and the applicant. 37) ☒ The applicant shall comply with the Rules and Regulations for Sewer Service of the Yorba Linda Water District. 38) ☒ The applicant shall pay all of the sewer fees as required by the Rules and Regulations for Sewer Service of the District. 39) ☒ The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and the Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 40) ☒ The applicant’s engineer shall provide sewer flow calculations to confirm that the District’s existing sewer system can accommodate the peak wastewater generation from the project. 41) ☒ The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 42) ☒ The applicant’s sewer facilities (on-site) shall be Privately owned and maintained. 43) ☒ The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District’s Standard Page 86 of 156 Page 5 of 6 NAME OF APPLICANT: ROLAND AND BARBARA FOX LOCATION OF PROJECT: 4502 PALM AVENUE, YORBA LINDA Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. 44) ☒ The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. 45) ☒ The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 46) ☒ The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 47) ☒ The applicant shall construct approximately 405 feet of new 8-inch PVC sewer main with two terminal manholes, one sewer lateral and one sewer lateral stub-out per approved plans and District Specifications. The applicant shall be reimbursed per District Rules and Regulations for Sewer Service, when neighboring homes connect to the lateral stub-out. I hereby certify that the foregoing Terms and Conditions were approved at the Click or tap to enter a date. Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Water and Sewer Service Agreement between Yorba Linda Water District and the applicant is not executed for the project under consideration. Brett R. Barbre, General Manager Page 87 of 156 Page 6 of 6 NAME OF APPLICANT: ROLAND AND BARBARA FOX LOCATION OF PROJECT: 4502 PALM AVENUE, YORBA LINDA Reviewed by: Rosanne P. Weston, PMP Engineering Manager Page 88 of 156 I I g EXISTING YLWD 50' EASEMENT ' 4482 VIA DEL CABALLO C i _ L4 PRADERA a o PROJECT 4502 I w J ORIENTE DRIVE SITE PALM AVENUE m — N w COUNTRYWOOD DRIVE lO SKYVIEW KNOLLQ 1 I I 1 0 0 o ORO VERDE LN o ' O < HAVEN LANE DEANDA LANE LAMPLIGHT LN PRICE LANE I I 4 J i MICKEL LANE / I I U HACIENDA SUNCREET DRIVE LYNNE PALM VISTA EXISTING 6" I EASY STREET WATER MAIN i J IEVILLE o W 4491 I PROPOSED STUBOUT I g Q YORBA LINDA BLVD. Lu FOR :9 FUTURE EXPANSION IN ? N I I i pa'm z l2 I 4 Q � 0 X g I PROPOSED i i N IL " w SEWER LATERAL --- -- - ------------- -�--- / -- --�-I VIA DEL CABALLO VICINITY MAP I -- -- --�-- -- -- -- -- --�-- --- -- --�-- - --�- N.T.S. I II I I Ow w a Z 1:4I PROPOSED 0 Q MANHOLE a I PROPOSED 8" I� I SEWER MAIN EXISTING 8" (APPROX.200 LF) WATER MAIN EXISTING- 4511 50' YLWD EASEMENT g PROPOSED 8" W I SEWER MAIN(APPROX.235 LF) Z W Q 19404 J I PROPOSED SEWER LATERAL FOR FUTURE a CONNECTION I I I EXISTING 8" LA PRADERAI I WATER MAIN I ' N EXISTING MANHOLE 'I 4561 ' ' ' 4562 I I LOCATION MAP PREPARED BY EXHIBIT SCALE: YORBA LINDA WATER DISTRICT N.T.S. DATE: 1717 E. MIRALOMA AVENUE SEWER MAIN EXTENSION 6/09/2020 PLACENTIA, CA 92870 FOR FILE NAME: (714) 701-3000 4502 PALM AVENUE J-202029S rage 0 1 OT '1010 ITEM NO. 8.11. AGENDA REPORT MEETING DATE:June 9, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Rosanne Weston, PMP, Engineering Manager Danielle Logsdon, PE, Principal Engineer SUBJECT:Notice of Completion for the Highland Pressure Regulating Station Project RECOMMENDATION: That the Board of Directors authorize staff to file the Notice of Completion for the Highland Pressure Regulating Station Project, Job No. 2019-37. FISCAL IMPACT: Budgeted: $350,000 Contractor's Bid Amount: $338,800 Final Contractor Cost: $315,245.84 Total Cost Including Contractor, Electrician, and SCADA Integrator: $340,943 Funding Source: Capital Job No: 2019-37 BACKGROUND: Construction is complete on the Highland Pressure Regulating Station Project. The pressure regulating station was needed to monitor and control the delivery of imported water from Zone 2 to Zone 1. The project included a new pressure regulating station, flow meter, and bypass line. All work has been completed in accordance with the contract documents and to the satisfaction of District staff. Staff requests authorization to file and proceed with the recordation of the Notice of Completion. PRIOR RELEVANT BOARD ACTION: The Board of Directors authorized staff to proceed with constructing a new pressure regulating Page 90 of 156 station at the Highland Booster Pump Station and Reservoir on July 9, 2019. STRATEGIC PLAN INITIATIVES: G1 4A - Address infrastructure needs by updating/implementing the Asset Management Plan; G1 6B - Maintain distribution system and its capability to provide 100% groundwater and/or import water to the entire service area. Page 91 of 156 ITEM NO. 9.1. AGENDA REPORT MEETING DATE:June 9, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Annie Alexander, Executive Assistant/Board Secretary SUBJECT:California Special Districts Association (CSDA) Board of Directors Election RECOMMENDATION: That the Board of Directors consider voting for one candidate in the 2020 CSDA Election for Seat C in the Southern Network for Term 2021-2023 and instruct staff to complete and submit the ballot on the Board's behalf. BACKGROUND: Each of CSDA's six network's has three seats on the Board. Attached is a copy of the web- based ballot for CSDA's upcoming election for Seat C in the Southern Network. CSDA members districts in good standing are entitled to vote for one candidate and ballots must be submitted by July 10, 2020 at 5:00 p.m. Also attached is background information submitted by each candidate. Candidates must be either a board member or management-level employee of a member district. As of May 28, 2020, the District has received one request for a vote in support of Greg Mills, Vice President of Serrano Water District. PRIOR RELEVANT BOARD ACTION: The Board of Directors routinely participate in CSDA Board elections. ATTACHMENTS: 1.Ballot and Candidate Information Page 92 of 156 CSDA Online Voting alII�uil S' I' II Dist�ricts Association Home How It Works Logout Annie Alexander CSDA Board of Directors Election Ballot - Term 2021-2023; Seat C - Southern Network Please vote for your choice Choose one of the following candidates: • Arlene Schafer* • Ronald Coats • Daniel Jagger • Greg Mills Arlene Schafer* [view details] Ronald Coats [view details] Daniel Jagger [view details] Greg Mills [view details] This is the online voting system of CSDA. Powered by Simply Voting. Page 93 of 156 California Special Districts Association 190190 Districts Stronger Together 2021-2023 CSDA BOARD CANDIDATE INFORMATION SHEET The following information MUST accompany your nomination form and Resolution/minute order: Name: Arlene Schafer District/Company: Costa Mesa Sanitary District Title: Board Secretary Elected/Appointed/Staff: Elected Length of Service with District: 20 1. Do you have current involvement with CSDA (such as committees, events, workshops, conferences, Governance Academy, etc.): Current CSDA Board member, Legislation Committee member, Professional Development Committee member, Alliance Executive Council Committee member, Member Services Committee, Finance Committee member. 2. Have you ever been associated with any other state-wide associations (CSAC, ACWA, League, etc.): League,California Association Sanitation Agencies(CASA) 3. List local government involvement (such as LAFCo, Association of Governments, etc.): Orange County LAFCO Chair,Orange County Council of Governments, Independent Special Districts Orange County 4. List civic organization involvement: Harbor Mesa Lions,Costa Mesa Chamber of Commerce Government Association Committee "Candidate Statement—Although it is not required, each candidate is requested to submit a candidate statement of no more than 300 words in length. Any statements received in the CSDA office after March 26, 2020 will not be included with the ballot. Page 94 of 156 ELECT ARLENE SCHAFER CALIFORNIA SPECIAL DISTRICTS ASSOCIATION SOUTHERN NETWORK, SEAT C fimmm- Arlene Schafer — Secretary Costa Mesa Sanitary District It has been an honor to serve as your Southern Network, Seat C repre- sentative for the past 12 years. I believe my 28 years of experience as a local government leader that includes 20 years serving special districts in a variety of different capacities makes me the best candidate. I be- lieve it is important for CSDA to continue serving as an advocate for California special districts by informing the legislature and the public of the important and essential services we provide to our communities. Furthermore, I believe it's important for special districts to demon- strate good governance that will help earn the public's trust. Currently, I am serving on the Board of Directors for the Costa Mesa Sanitary District (CMSD) where I have been a Board member for 20 years. CMSD provides solid waste and wastewater collection services to over 116,000 residents residing in the City of Costa Mesa and portions of Newport Beach and the unincorporated Orange County. I am proud to be part of an organization that has been a District of Distinction since 2009, earned the Transparency Certificate of Excellence and CMSD is one of few special districts in California that PREVIOUS EXPERIENCE received Platinum Recognition in Special District Governance. SERVING SPECIAL DISTRICTS ♦ OC LAFCO Chair If re-elected, I will continue to collaborate with CSDA committees to ♦ CSDA Board President ensure you have educational opportunities to enhance special district ♦ CSDA Board Vice President governance and help elevate public awareness of the role we play as the form of government closest and most directly accountable to our ♦ CSDA Board Secretary constituents. I believe my experience, knowledge, dedication and com- ♦ CSDA Finance Corporation mitment to special districts will enable me to represent you well and I ♦ CSDA Legislation Committee am asking for your vote and support. Please vote for Arlene Schafer by ♦ CSDA Fiscal Committee July 10, 2020. ♦ CSDA Membership Committee ♦ Independent Special Districts Orange County(ISDOC)Second Vice President Page 95 of 156 ftEKTff California Special Districts Association DODD Districts Stronger Together 2021-2023 CSDA BOARD CANDIDATE INFORMATION SHEET The following information MUST accompany your nomination form and Resolution/minute order: Name: Ronald L. Coats District/Company: East Valley Water District Title: Governing Board Member Elected/Appointed/Staff: Elected Length of Service with District: Six Years 1. Do you have current involvement with CSDA(such as committees, events, workshops, conferences, Governance Academy, etc.): * Please see attached 2. Have you ever been associated with any other state-wide associations (CSAC,ACWA, League, etc.): * Please see attached 3. List local government involvement(such as LAFCo, Association of Governments, etc.): * Please see attached 4. List civic organization involvement: * Please see attached "Candidate Statement—Although it is not required, each candidate is requested to submit a candidate statement of no more than 300 words in length. Any statements received in the CSDA office after March 26, 2020 will not be included with the ballot. Page 96 of 156 Ronald L. Coats—2020 CSDA Board Candidate Information Sheet 1) Involvement with CSDA • Currently serving on the Member Services Committee and the Professional Development Committee. • Received the Recognition in Special District Governance. • Received my Certificate of Completion in the Special District Leadership Academy Advanced Coursework. • Attended several workshops,webinars and conferences through CSDA. 2) State-wide Associations 1. Member of the California State Sheriff's Association (Over 30 Years) 3) Local eovernment involvement 1. Currently serving as a Director, previously served as Vice Chair and Chairman of the Board for East Valley Water District(5 Years) 2. Currently serving as Vice Chair for the Advisory Committee on Water Policy for the San Bernardino Valley Municipal Water District(2 Years) 3. Served on the Citizens Advisory Committee for the Review of the General Plan for the City of San Bernardino (2 Years) 4. Served as a member,Vice Chair and Chairman of the Citizens Oversight Committee for the San Bernardino City Unified School District(12 Years) 5. Served as a member and Chairman of the Citizens Oversight Committee for the San Bernardino Community College District(3 Years) 6. Currently serving as a Board President for the Association of San Bernardino County Special Districts (2 Years) 4) Civic involvement 1. Donated over 36 gallons of Blood to Life Stream Blood Bank in San Bernardino and Riverside Counties 2. Member of the American Legion Post 421 in Highland, CA. (Over 35 Years) 3. Conducted "mock"job interviews to seniors at Redlands Unified School District schools(3 Years) 4. Served on the Planning and Allocations and Community Impact Cabinet committees for the Arrowhead United Way(15 Years) 5. Served in the United States Army from August of 1966 until August of 1970, attaining the rank of Staff Sergeant. Served in the United States and The Federal Republic of Germany(4 Years) 6. Served as a member and Chairman of the Ambassadors for the San Bernardino Area Chamber of Commerce (15 Years) Page 97 of 156 Vt NE'SM EAST VALLEY WATEP DISTPICT = aLEADERSHIP I PARTNERSHIPSTEWARDSHIP a a:r : •APD OF ' • ' David E.Smith Phillip R.Goodrich Chris Carrillo Ponald L.Coats James Morales,Jr. w• T-aa�.= EAST VALLEY President President WATER DISTRICTJohn Mura,GeneralManager/CEO Dear Fellow CSDA Member: Since joining the East Valley Water District Board in 2014, 1 have had the pleasure of being part of a world class organization. I firmly believe in the importance of transparent government and public service.With these foundational principles, I look forward to representing this region in a professional manner, as the Southern Network, Seat B, Board of Directors representative for the California Special Districts Association (CSDA). I am a proud member of the California Special District's Association and currently sit on the Member Services Committee and the Professional Development Committee. I am committed to active civic engagement,where I was also an ambassador for the San Bernardino Area Chamber of Commerce; Chairman of the Citizens Oversight Committee for San Bernardino Community College District;Vice Chairman of Advisory Commission on Water Policy Board for San Bernardino Valley Municipal Water District; Budget Review Committee member for the San Bernardino City Unified School District; along with being a 36 gallon plus donor to Life Stream Blood Bank; served in the United Stated Army; and member of many other civic organizations. I have had the opportunity to work with a number of organizations through my involvement with CSDA, and truly believe in the importance of sharing knowledge, experiences, and lessons learned.As a lifetime member of the CSDA Leadership Foundation, I have experienced the benefits of a strong peer network firsthand.With East Valley Water District recently receiving its Gold District of Distinction Accreditation, we look forward to continuing to be an active member in the valuable organization. As a CSDA Director, I will bring that passion for good governance and public service. I look forward to conveying local issues for discussion on a broader level and working through the challenges and opportunities facing special districts in California. Whether it is serving in the military, participation in local organization, or representing the residents East Valley Water District, I have taken great pride in being an active member of my community. I look forward to your consideration for allowing me the opportunity to serve on the board of our special district community. Sincerely, �x 2 Ronald L. Coats East Valley Water District Board Member 31111 GREENSPOT ROAD, HIGHLAND,CA 92346 1 PH:(909)889-9501 1 WWW.EASTVALLEY.ORG Page 98 of 156 California Special Districts Association 19©00 Districts Stronger Together 2021-2023 CSDA BOARD CANDIDATE INFORMATION SHEET The following information MUST accompany your nomination form and Resolution/minute order: Name: Daniel K. Jaggers District/Company: Beaumont-Cherry Valley Water District Title: General Manager Elected/Appointed/Staff: Staff Length of Service with District: Eight (8) years 1. Do you have current involvement with CSDA (such as committees, events, workshops, conferences, Governance Academy, etc.): None 2. Have you ever been associated with any other state-wide associations (CSAC, ACWA, League, etc.): No 3. List local government involvement (such as LAFCo, Association of Governments, etc.): No 4. List civic organization involvement: None 'Candidate Statement—Although it is not required, each candidate is requested to submit a candidate statement of no more than 300 words in length. Any statements received in the CSDA office after March 26, 2020 will not be included with the ballot. Page 99 of 156 Promoted to the position of General Manager of Beaumont-Cherry Valley Water District in October 2017, Dan Jaggers brings more than 25 years of professional experience to the District. Prior to this appointment, Mr. Jaggers served BCVWD for more than five years as Director of Engineering, overseeing long-range planning, capital improvements, and project design on local and regional levels. As General Manager, Mr. Jaggers directs the activities of the District, moving the District toward its goals while maintaining consistency with the District's mission and vision. Mr. Jaggers provides leadership based on the direction set by a five-member elected Board of Directors, manages operations, strategic planning, and policy implementation. Mr. Jaggers' experience as Director of Engineering for BCVWD garnered him the internal knowledge and proficiency to guide and manage the District. He directed and participated in Engineering Department goals and operating policies, provided direction to managers and coordinated all issues needing Board approval or policy direction from the Board of Directors. A resident of the inland empire for more than 26 years, Dan brings local knowledge and experience to the District. He served as a Senior Engineer at Desert Water Agency, and spent 18 years in the private sector as a Senior Engineering Consultant with Krieger& Stewart, Inc. where he focused on all aspects of public facilities planning, design and construction service including full support services for small to large public infrastructure projects for water, recycled water, wastewater, storm water, site development, and street improvements. From planning, design and construction project management, Mr. Jaggers' experience is high level and varied. Dan's combination of public and private experience make him an asset to BCVWD. Mr. Jaggers graduated from Ohio State University with a Bachelor of Science in Civil Engineering. He is a Registered Civil Engineer in the State of California and has developed a reputation for trustworthiness, positivity, passion and professionalism. Page 100 of 156 California Special Districts Association l3©190 Districts Stronger Together 2021-2023 CSDA BOARD CANDIDATE INFORMATION SHEET The following information MUST accompany your nomination form and Resolution/minute order: Name: Greg Mills District/Company: Serrano Water District Title: Vice President/Director Elected/Appointed/Staff: Length of Service with District: 4 years 1. Do you have current involvement with CSDA (such as committees, events, workshops, conferences, Governance Academy, etc.): Activelv attends conference. 2. Have you ever been associated with any other state-wide associations (CSAC, ACWA, League, etc.): ACWA-JPIA Board member - 2 years. 3. List local government involvement(such as LAFCo, Association of Governments, etc.): Orange County Sanitation District (Director 2 years ) ; Orange County Vector Control (Director 3 years ) ; Villa Park City Councilman & Mayor ( 4 years ) . 4. List civic organization involvement: Villa Park Rotary ( 22 years ) ; Indian Princess ( 7 years ) ; Elks Club ( 8 vears) . "Candidate Statement-Although it is not required, each candidate is requested to submit a candidate statement of no more than 300 words in length. Any statements received in the CSDA office after March 26, 2020 will not be included with the ballot. Page 101 of 156 GREG MILLS Candidate for Seat C CSDA BUSINESS woa . • Small business owner—sixteen years • Analytical Chemist—six years • Process Engineer—six years • Technical Marketing Manager—three years • Marketing Director—three years • Marketing Executive—five years COMMUNITY INVOLVEMENT • Board Member(Vice President) - Serrano Water District three years • Villa Park City Councilman—four years; One term Mayor and one term Mayor Pro-Tem(one year each) • Orange County Sanitation District-Director two years • Orange County Vector Control District-Director three years • ACWA-JPIA - Representative Serrano Water District • Villa Park Family Picnic—five years o Chair—three years • Eagle Scout; Camp Counselor • Villa Park Rotary- Board member twenty-two years o Club President; Paul Harris Fellow; Speaker Chair • Indian Princess YMCA - seven years • Orange Elks Lodge—seven years PROFESSIONAL • American Chemical Society—thirty years • CS Mantech—eleven years • PDA (Parenteral Drug Association)—five years • ISPE (International Society of Pharmaceutical Engineering—eight years • SEMI (Semiconductor Equipment and Manufacturer Institute—nine years • Optical Society of America—four years • MEPTEC • AVS (American Vacuum Society) o ICMCTF EDUCATION • B.A., Chemistry—Illinois College o Phi Alpha President/Vice President • M.S., Engineering Management—Santa Clara University PERSONAL • Married—25 years. Wife: Journalist and active member of the community. One daughter currently at university. Page 102 of 156 From: ]erre Vilander Cc: WD;Grea Mills;Greg Mill ;Jerry Vilander Subject: CSDA Candidate-Director Greg Mills Date: Thursday,May 28,2020 3:47:11 PM Attachments: Candidate Seat C CSDA Mills.odf Importance: High Good Afternoon, On behalf of Vice President Greg Mills of the Serrano Water District Board of Directors and myself, we ask for your vote in support of Vice President Mills for Seat C of CSDA. Attached is his candidate statement for review. Please forward this information to your full governing Board. As you will see, Mr. Mills possesses all the qualifications necessary to be an outstanding and highly involved CSDA Board Member. If you would like to further discuss his commitment to CSDA and the utmost importance of highly efficient local control, please do not hesitate to contact myself directly at (714) 955-2491 or Vice President Mills at (714) 803-5111. Have an excellent day, and we look forward to your support. Jerry Vilander, General Manager Serrano Water District L (714) 538-0079 www.serranowater.ore Page 103 of 156 ITEM NO. 10.1. AGENDA REPORT MEETING DATE:June 9, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Delia Lugo, Finance Manager Kaden Young, Sr. Management Analyst SUBJECT:Continued Budget Review for Fiscal Years 2020-21 SUMMARY: With all the uncertainties that agencies are experiencing and working through in these unprecedented times, staff has worked together in projecting a balanced budget as it pertains to FY21 for review by the Board of Directors. There is insufficient time to place a PFAS Impact Fee on property taxes; therefore, the required funds needed are shown as a monthly separate line item. Projected budgets for FY21 at different debt ratios and effective fee dates are: 1.Debt ratio of 125% and PFAS Impact Fee effective August 1, 2020; 2.Debt ratio of 125% and PFAS Impact Fee effective January 1, 2021; 3.Debt ratio of 150% and PFAS Impact Fee effective August 1, 2020; 4.Debt ratio of 150% and PFAS Impact Fee effective January 1, 2021; 5.Debt ratio of 175% and PFAS Impact Fee effective August 1, 2020; 6.Debt ratio of 175% and PFAS Impact Fee effective January 1, 2021; A summary of the PFAS Impact Fee required are: 8/1/2020 Monthly Fee 1/1/2021 Monthly Fee Delta $ Between 8/1 and 1/1 125 $10.98 $20.89 $9.91 150 $13.81 $25.85 $12.04 175 $16.29 $30.45 $14.16 Though the analysis was completed for Scenario 6, a January effective date is not feasible since it exceeds the limitations of the most recent Prop. 218 requirements for the District’s rates. Page 104 of 156 BACKGROUND: At the May 19 and May 26, 2020 regular Board meetings, staff provided Financial Summaries and analysis of available data and historical trends and averages. Although the Board approved a 9% to the monthly Water Service Charge for FY21, it has been removed. The additional funds required to meet the District’s financial metrics were considered as a separate line item on monthly billings or potentially placed on the property tax. PRIOR RELEVANT BOARD ACTION: The District’s current biennial budget for FY20 and FY21 was approved by the Board at the May 28, 2019 regular meeting. ATTACHMENTS: 1.Scenarios and Detailed Sheets Page 105 of 156 125 Ratio and 8/1/2020 Increase FY21 BUDGET FY21 WATER DELTA $ DELTA % Revenue (Operating): Water Revenue (Residential) 16,946,962$ 15,285,057$ (1,661,905)$ ‐10% Water Revenue (Commercial) 1,969,765$ 1,870,209$ (99,555)$ ‐5% Water Revenue (Landscape/Irrigation) 4,056,592$ 3,594,907$ (461,685)$ ‐11% Water Service Charges 11,068,056$ 11,068,056$ ‐$ 0% PFAS Impact Fee ‐$ 3,050,817$ 3,050,817$ NEW Sewer Charge Revenue Sewer Parcel Assessments Other Operating Revenue 949,726$ 824,650$ (125,076)$ ‐13% Total Operating Revenue 35,934,803$ 35,693,697$ (241,105)$ ‐1% Revenue (Non‐Operating): Interest 721,079$ 600,000$ (121,079)$ ‐17% Property Tax 1,850,000$ 1,950,000$ 100,000$ 5% Other Non ‐Operating Revenue 637,958$ 601,646$ (36,312)$ ‐6% Total Non‐Operating Revenue 3,209,037$ 3,151,646$ (57,391)$ ‐2% 39,143,840$ 38,845,343$ (298,496)$ ‐1% Expenses (Operating): Variable Costs Water‐Related Costs 13,665,365$ 17,568,411$ 3,903,047$ 29% Fixed Costs 1,182,773$ 1,182,773$ ‐$ 0% Power‐Related Costs 1,475,826$ 1,175,179$ (300,647)$ ‐20% Total Variable Water Costs Related Expenses 16,323,964$ 19,926,364$ 3,602,400$ 22% Salary Related Expenses 10,948,314$ 10,620,399$ (327,915)$ ‐3% Reduction for Capital Project Labor Total Salary Related Expenses 10,948,314$ 10,620,399$ (327,915)$ ‐3% Supplies & Services Communications 230,908$ 205,891$ (25,017)$ ‐11% Contractual Services 494,695$ 466,976$ (27,719)$ ‐6% Data Processing 299,749$ 274,924$ (24,825)$ ‐8% Dues & Memberships 82,335$ 85,670$ 3,335$ 4% Fees & Permits 290,647$ 288,635$ (2,012)$ ‐1% Board Election 128,991$ 84,165$ (44,826)$ ‐35% Insurance 314,456$ 287,343$ (27,114)$ ‐9% Materials 964,050$ 621,700$ (342,350)$ ‐36% District Activities 44,705$ 40,130$ (4,576)$ ‐10% Maintenance 561,553$ 528,780$ (32,773)$ ‐6% Non‐Capital Equipment 126,625$ 137,980$ 11,355$ 9% Office Expense 33,829$ 32,003$ (1,826)$ ‐5% Professional Services 672,664$ 988,918$ 316,254$ 47% Training 67,516$ 48,353$ (19,163)$ ‐28% Travel & Conferences 137,206$ 42,570$ (94,636)$ ‐69% Uncollectible Accounts 4,743$ 8,330$ 3,587$ 76% Utilities 151,311$ 163,838$ 12,527$ 8% Vehicle Expenses 335,600$ 285,260$ (50,340)$ ‐15% Total Supplies & Services 4,941,583$ 4,591,464$ (350,119)$ ‐7% Total Operating Expenses 32,213,861$ 35,138,227$ 2,924,366$ 9% Expense (Non‐Operating) Interest Expenses 1,236,960$ 1,236,960$ ‐$ 0% Other Expenses 13,545$ 117,994$ 104,449$ 771% Total Non‐Operating Expenses 1,250,505$ 1,354,954$ 104,449$ 8% 33,464,366$ 36,493,181$ 3,028,815$ 9% Net Income Before Capital Contributions & Special Item(s)5,679,474$ 2,352,163$ (3,327,311)$ ‐59% Special Item(s) Capital Contributions Net Income Before Depreciation 5,679,474$ 2,352,163$ (3,327,311)$ ‐59% Depreciation 6,289,903$ 6,335,693$ 45,790$ 1% (610,429)$ (3,983,530)$ (3,373,101)$ 553% TOTAL REVENUE TOTAL EXPENSES INCOME (LOSS) Page 106 of 156 125 Ratio and 1/1/2021 Increase FY21 BUDGET FY21 WATER DELTA $ DELTA % Revenue (Operating): Water Revenue (Residential) 16,946,962$ 15,285,057$ (1,661,905)$ ‐10% Water Revenue (Commercial) 1,969,765$ 1,870,209$ (99,555)$ ‐5% Water Revenue (Landscape/Irrigation) 4,056,592$ 3,594,907$ (461,685)$ ‐11% Water Service Charges 11,068,056$ 11,068,056$ ‐$ 0% PFAS Impact Fee ‐$ 3,085,497$ 3,085,497$ NEW Sewer Charge Revenue Sewer Parcel Assessments Other Operating Revenue 949,726$ 824,650$ (125,076)$ ‐13% Total Operating Revenue 35,934,803$ 35,728,377$ (206,425)$ ‐1% Revenue (Non‐Operating): Interest 721,079$ 600,000$ (121,079)$ ‐17% Property Tax 1,850,000$ 1,950,000$ 100,000$ 5% Other Non ‐Operating Revenue 637,958$ 601,646$ (36,312)$ ‐6% Total Non‐Operating Revenue 3,209,037$ 3,151,646$ (57,391)$ ‐2% 39,143,840$ 38,880,023$ (263,816)$ ‐1% Expenses (Operating): Variable Costs Water‐Related Costs 13,665,365$ 17,568,411$ 3,903,047$ 29% Fixed Costs 1,182,773$ 1,182,773$ ‐$ 0% Power‐Related Costs 1,475,826$ 1,175,179$ (300,647)$ ‐20% Total Variable Water Costs Related Expenses 16,323,964$ 19,926,364$ 3,602,400$ 22% Salary Related Expenses 10,948,314$ 10,620,399$ (327,915)$ ‐3% Reduction for Capital Project Labor Total Salary Related Expenses 10,948,314$ 10,620,399$ (327,915)$ ‐3% Supplies & Services Communications 230,908$ 205,891$ (25,017)$ ‐11% Contractual Services 494,695$ 466,976$ (27,719)$ ‐6% Data Processing 299,749$ 274,924$ (24,825)$ ‐8% Dues & Memberships 82,335$ 85,670$ 3,335$ 4% Fees & Permits 290,647$ 288,635$ (2,012)$ ‐1% Board Election 128,991$ 84,165$ (44,826)$ ‐35% Insurance 314,456$ 287,343$ (27,114)$ ‐9% Materials 964,050$ 621,700$ (342,350)$ ‐36% District Activities 44,705$ 40,130$ (4,576)$ ‐10% Maintenance 561,553$ 528,780$ (32,773)$ ‐6% Non‐Capital Equipment 126,625$ 137,980$ 11,355$ 9% Office Expense 33,829$ 32,003$ (1,826)$ ‐5% Professional Services 672,664$ 988,918$ 316,254$ 47% Training 67,516$ 48,353$ (19,163)$ ‐28% Travel & Conferences 137,206$ 42,570$ (94,636)$ ‐69% Uncollectible Accounts 4,743$ 8,330$ 3,587$ 76% Utilities 151,311$ 163,838$ 12,527$ 8% Vehicle Expenses 335,600$ 285,260$ (50,340)$ ‐15% Total Supplies & Services 4,941,583$ 4,591,464$ (350,119)$ ‐7% Total Operating Expenses 32,213,861$ 35,138,227$ 2,924,366$ 9% Expense (Non‐Operating) Interest Expenses 1,236,960$ 1,236,960$ ‐$ 0% Other Expenses 13,545$ 117,994$ 104,449$ 771% Total Non‐Operating Expenses 1,250,505$ 1,354,954$ 104,449$ 8% 33,464,366$ 36,493,181$ 3,028,815$ 9% Net Income Before Capital Contributions & Special Item(s)5,679,474$ 2,386,843$ (3,292,631)$ ‐58% Special Item(s) Capital Contributions Net Income Before Depreciation 5,679,474$ 2,386,843$ (3,292,631)$ ‐58% Depreciation 6,289,903$ 6,335,693$ 45,790$ 1% (610,429)$ (3,948,850)$ (3,338,421)$ 547% TOTAL REVENUE TOTAL EXPENSES INCOME (LOSS) Page 107 of 156 150 Ratio and 8/1/2020 Increase FY21 BUDGET FY21 WATER DELTA $ DELTA % Revenue (Operating): Water Revenue (Residential) 16,946,962$ 15,285,057$ (1,661,905)$ ‐10% Water Revenue (Commercial) 1,969,765$ 1,870,209$ (99,555)$ ‐5% Water Revenue (Landscape/Irrigation) 4,056,592$ 3,594,907$ (461,685)$ ‐11% Water Service Charges 11,068,056$ 11,068,056$ ‐$ 0% PFAS Impact Fee ‐$ 3,838,125$ 3,838,125$ NEW Sewer Charge Revenue Sewer Parcel Assessments Other Operating Revenue 949,726$ 824,650$ (125,076)$ ‐13% Total Operating Revenue 35,934,803$ 36,481,005$ 546,203$ 2% Revenue (Non‐Operating): Interest 721,079$ 600,000$ (121,079)$ ‐17% Property Tax 1,850,000$ 1,950,000$ 100,000$ 5% Other Non ‐Operating Revenue 637,958$ 601,646$ (36,312)$ ‐6% Total Non‐Operating Revenue 3,209,037$ 3,151,646$ (57,391)$ ‐2% 39,143,840$ 39,632,651$ 488,812$ 1% Expenses (Operating): Variable Costs Water‐Related Costs 13,665,365$ 17,568,411$ 3,903,047$ 29% Fixed Costs 1,182,773$ 1,182,773$ ‐$ 0% Power‐Related Costs 1,475,826$ 1,175,179$ (300,647)$ ‐20% Total Variable Water Costs Related Expenses 16,323,964$ 19,926,364$ 3,602,400$ 22% Salary Related Expenses 10,948,314$ 10,620,399$ (327,915)$ ‐3% Reduction for Capital Project Labor Total Salary Related Expenses 10,948,314$ 10,620,399$ (327,915)$ ‐3% Supplies & Services Communications 230,908$ 205,891$ (25,017)$ ‐11% Contractual Services 494,695$ 466,976$ (27,719)$ ‐6% Data Processing 299,749$ 274,924$ (24,825)$ ‐8% Dues & Memberships 82,335$ 85,670$ 3,335$ 4% Fees & Permits 290,647$ 288,635$ (2,012)$ ‐1% Board Election 128,991$ 84,165$ (44,826)$ ‐35% Insurance 314,456$ 287,343$ (27,114)$ ‐9% Materials 964,050$ 621,700$ (342,350)$ ‐36% District Activities 44,705$ 40,130$ (4,576)$ ‐10% Maintenance 561,553$ 528,780$ (32,773)$ ‐6% Non‐Capital Equipment 126,625$ 137,980$ 11,355$ 9% Office Expense 33,829$ 32,003$ (1,826)$ ‐5% Professional Services 672,664$ 988,918$ 316,254$ 47% Training 67,516$ 48,353$ (19,163)$ ‐28% Travel & Conferences 137,206$ 42,570$ (94,636)$ ‐69% Uncollectible Accounts 4,743$ 8,330$ 3,587$ 76% Utilities 151,311$ 163,838$ 12,527$ 8% Vehicle Expenses 335,600$ 285,260$ (50,340)$ ‐15% Total Supplies & Services 4,941,583$ 4,591,464$ (350,119)$ ‐7% Total Operating Expenses 32,213,861$ 35,138,227$ 2,924,366$ 9% Expense (Non‐Operating) Interest Expenses 1,236,960$ 1,236,960$ ‐$ 0% Other Expenses 13,545$ 117,994$ 104,449$ 771% Total Non‐Operating Expenses 1,250,505$ 1,354,954$ 104,449$ 8% 33,464,366$ 36,493,181$ 3,028,815$ 9% Net Income Before Capital Contributions & Special Item(s)5,679,474$ 3,139,470$ (2,540,003)$ ‐45% Special Item(s) Capital Contributions Net Income Before Depreciation 5,679,474$ 3,139,470$ (2,540,003)$ ‐45% Depreciation 6,289,903$ 6,335,693$ 45,790$ 1% (610,429)$ (3,196,223)$ (2,585,793)$ 424% TOTAL REVENUE TOTAL EXPENSES INCOME (LOSS) Page 108 of 156 150 Ratio and 1/1/2021 Increase FY21 BUDGET FY21 WATER DELTA $ DELTA % Revenue (Operating): Water Revenue (Residential) 16,946,962$ 15,285,057$ (1,661,905)$ ‐10% Water Revenue (Commercial) 1,969,765$ 1,870,209$ (99,555)$ ‐5% Water Revenue (Landscape/Irrigation) 4,056,592$ 3,594,907$ (461,685)$ ‐11% Water Service Charges 11,068,056$ 11,068,056$ ‐$ 0% PFAS Impact Fee ‐$ 3,817,649$ 3,817,649$ NEW Sewer Charge Revenue Sewer Parcel Assessments Other Operating Revenue 949,726$ 824,650$ (125,076)$ ‐13% Total Operating Revenue 35,934,803$ 36,460,529$ 525,727$ 1% Revenue (Non‐Operating): Interest 721,079$ 600,000$ (121,079)$ ‐17% Property Tax 1,850,000$ 1,950,000$ 100,000$ 5% Other Non ‐Operating Revenue 637,958$ 601,646$ (36,312)$ ‐6% Total Non‐Operating Revenue 3,209,037$ 3,151,646$ (57,391)$ ‐2% 39,143,840$ 39,612,175$ 468,336$ 1% Expenses (Operating): Variable Costs Water‐Related Costs 13,665,365$ 17,568,411$ 3,903,047$ 29% Fixed Costs 1,182,773$ 1,182,773$ ‐$ 0% Power‐Related Costs 1,475,826$ 1,175,179$ (300,647)$ ‐20% Total Variable Water Costs Related Expenses 16,323,964$ 19,926,364$ 3,602,400$ 22% Salary Related Expenses 10,948,314$ 10,620,399$ (327,915)$ ‐3% Reduction for Capital Project Labor Total Salary Related Expenses 10,948,314$ 10,620,399$ (327,915)$ ‐3% Supplies & Services Communications 230,908$ 205,891$ (25,017)$ ‐11% Contractual Services 494,695$ 466,976$ (27,719)$ ‐6% Data Processing 299,749$ 274,924$ (24,825)$ ‐8% Dues & Memberships 82,335$ 85,670$ 3,335$ 4% Fees & Permits 290,647$ 288,635$ (2,012)$ ‐1% Board Election 128,991$ 84,165$ (44,826)$ ‐35% Insurance 314,456$ 287,343$ (27,114)$ ‐9% Materials 964,050$ 621,700$ (342,350)$ ‐36% District Activities 44,705$ 40,130$ (4,576)$ ‐10% Maintenance 561,553$ 528,780$ (32,773)$ ‐6% Non‐Capital Equipment 126,625$ 137,980$ 11,355$ 9% Office Expense 33,829$ 32,003$ (1,826)$ ‐5% Professional Services 672,664$ 988,918$ 316,254$ 47% Training 67,516$ 48,353$ (19,163)$ ‐28% Travel & Conferences 137,206$ 42,570$ (94,636)$ ‐69% Uncollectible Accounts 4,743$ 8,330$ 3,587$ 76% Utilities 151,311$ 163,838$ 12,527$ 8% Vehicle Expenses 335,600$ 285,260$ (50,340)$ ‐15% Total Supplies & Services 4,941,583$ 4,591,464$ (350,119)$ ‐7% Total Operating Expenses 32,213,861$ 35,138,227$ 2,924,366$ 9% Expense (Non‐Operating) Interest Expenses 1,236,960$ 1,236,960$ ‐$ 0% Other Expenses 13,545$ 117,994$ 104,449$ 771% Total Non‐Operating Expenses 1,250,505$ 1,354,954$ 104,449$ 8% 33,464,366$ 36,493,181$ 3,028,815$ 9% Net Income Before Capital Contributions & Special Item(s)5,679,474$ 3,118,995$ (2,560,479)$ ‐45% Special Item(s) Capital Contributions Net Income Before Depreciation 5,679,474$ 3,118,995$ (2,560,479)$ ‐45% Depreciation 6,289,903$ 6,335,693$ 45,790$ 1% (610,429)$ (3,216,698)$ (2,606,269)$ 427% TOTAL REVENUE TOTAL EXPENSES INCOME (LOSS) Page 109 of 156 175 Ratio and 8/1/2020 Increase FY21 BUDGET FY21 WATER DELTA $ DELTA % Revenue (Operating): Water Revenue (Residential) 16,946,962$ 15,285,057$ (1,661,905)$ ‐10% Water Revenue (Commercial) 1,969,765$ 1,870,209$ (99,555)$ ‐5% Water Revenue (Landscape/Irrigation) 4,056,592$ 3,594,907$ (461,685)$ ‐11% Water Service Charges 11,068,056$ 11,068,056$ ‐$ 0% PFAS Impact Fee ‐$ 4,527,019$ 4,527,019$ NEW Sewer Charge Revenue Sewer Parcel Assessments Other Operating Revenue 949,726$ 824,650$ (125,076)$ ‐13% Total Operating Revenue 35,934,803$ 37,169,900$ 1,235,097$ 3% Revenue (Non‐Operating): Interest 721,079$ 600,000$ (121,079)$ ‐17% Property Tax 1,850,000$ 1,950,000$ 100,000$ 5% Other Non ‐Operating Revenue 637,958$ 601,646$ (36,312)$ ‐6% Total Non‐Operating Revenue 3,209,037$ 3,151,646$ (57,391)$ ‐2% 39,143,840$ 40,321,546$ 1,177,706$ 3% Expenses (Operating): Variable Costs Water‐Related Costs 13,665,365$ 17,568,411$ 3,903,047$ 29% Fixed Costs 1,182,773$ 1,182,773$ ‐$ 0% Power‐Related Costs 1,475,826$ 1,175,179$ (300,647)$ ‐20% Total Variable Water Costs Related Expenses 16,323,964$ 19,926,364$ 3,602,400$ 22% Salary Related Expenses 10,948,314$ 10,620,399$ (327,915)$ ‐3% Reduction for Capital Project Labor Total Salary Related Expenses 10,948,314$ 10,620,399$ (327,915)$ ‐3% Supplies & Services Communications 230,908$ 205,891$ (25,017)$ ‐11% Contractual Services 494,695$ 466,976$ (27,719)$ ‐6% Data Processing 299,749$ 274,924$ (24,825)$ ‐8% Dues & Memberships 82,335$ 85,670$ 3,335$ 4% Fees & Permits 290,647$ 288,635$ (2,012)$ ‐1% Board Election 128,991$ 84,165$ (44,826)$ ‐35% Insurance 314,456$ 287,343$ (27,114)$ ‐9% Materials 964,050$ 621,700$ (342,350)$ ‐36% District Activities 44,705$ 40,130$ (4,576)$ ‐10% Maintenance 561,553$ 528,780$ (32,773)$ ‐6% Non‐Capital Equipment 126,625$ 137,980$ 11,355$ 9% Office Expense 33,829$ 32,003$ (1,826)$ ‐5% Professional Services 672,664$ 988,918$ 316,254$ 47% Training 67,516$ 48,353$ (19,163)$ ‐28% Travel & Conferences 137,206$ 42,570$ (94,636)$ ‐69% Uncollectible Accounts 4,743$ 8,330$ 3,587$ 76% Utilities 151,311$ 163,838$ 12,527$ 8% Vehicle Expenses 335,600$ 285,260$ (50,340)$ ‐15% Total Supplies & Services 4,941,583$ 4,591,464$ (350,119)$ ‐7% Total Operating Expenses 32,213,861$ 35,138,227$ 2,924,366$ 9% Expense (Non‐Operating) Interest Expenses 1,236,960$ 1,236,960$ ‐$ 0% Other Expenses 13,545$ 117,994$ 104,449$ 771% Total Non‐Operating Expenses 1,250,505$ 1,354,954$ 104,449$ 8% 33,464,366$ 36,493,181$ 3,028,815$ 9% Net Income Before Capital Contributions & Special Item(s)5,679,474$ 3,828,365$ (1,851,109)$ ‐33% Special Item(s) Capital Contributions Net Income Before Depreciation 5,679,474$ 3,828,365$ (1,851,109)$ ‐33% Depreciation 6,289,903$ 6,335,693$ 45,790$ 1% (610,429)$ (2,507,328)$ (1,896,899)$ 311% TOTAL REVENUE TOTAL EXPENSES INCOME (LOSS) Page 110 of 156 175 Ratio and 1/1/2021 Increase FY21 BUDGET FY21 WATER DELTA $ DELTA % Revenue (Operating): Water Revenue (Residential) 16,946,962$ 15,285,057$ (1,661,905)$ ‐10% Water Revenue (Commercial) 1,969,765$ 1,870,209$ (99,555)$ ‐5% Water Revenue (Landscape/Irrigation) 4,056,592$ 3,594,907$ (461,685)$ ‐11% Water Service Charges 11,068,056$ 11,068,056$ ‐$ 0% PFAS Impact Fee ‐$ 4,497,505$ 4,497,505$ NEW Sewer Charge Revenue Sewer Parcel Assessments Other Operating Revenue 949,726$ 824,650$ (125,076)$ ‐13% Total Operating Revenue 35,934,803$ 37,140,385$ 1,205,582$ 3% Revenue (Non‐Operating): Interest 721,079$ 600,000$ (121,079)$ ‐17% Property Tax 1,850,000$ 1,950,000$ 100,000$ 5% Other Non ‐Operating Revenue 637,958$ 601,646$ (36,312)$ ‐6% Total Non‐Operating Revenue 3,209,037$ 3,151,646$ (57,391)$ ‐2% 39,143,840$ 40,292,031$ 1,148,191$ 3% Expenses (Operating): Variable Costs Water‐Related Costs 13,665,365$ 17,568,411$ 3,903,047$ 29% Fixed Costs 1,182,773$ 1,182,773$ ‐$ 0% Power‐Related Costs 1,475,826$ 1,175,179$ (300,647)$ ‐20% Total Variable Water Costs Related Expenses 16,323,964$ 19,926,364$ 3,602,400$ 22% Salary Related Expenses 10,948,314$ 10,620,399$ (327,915)$ ‐3% Reduction for Capital Project Labor Total Salary Related Expenses 10,948,314$ 10,620,399$ (327,915)$ ‐3% Supplies & Services Communications 230,908$ 205,891$ (25,017)$ ‐11% Contractual Services 494,695$ 466,976$ (27,719)$ ‐6% Data Processing 299,749$ 274,924$ (24,825)$ ‐8% Dues & Memberships 82,335$ 85,670$ 3,335$ 4% Fees & Permits 290,647$ 288,635$ (2,012)$ ‐1% Board Election 128,991$ 84,165$ (44,826)$ ‐35% Insurance 314,456$ 287,343$ (27,114)$ ‐9% Materials 964,050$ 621,700$ (342,350)$ ‐36% District Activities 44,705$ 40,130$ (4,576)$ ‐10% Maintenance 561,553$ 528,780$ (32,773)$ ‐6% Non‐Capital Equipment 126,625$ 137,980$ 11,355$ 9% Office Expense 33,829$ 32,003$ (1,826)$ ‐5% Professional Services 672,664$ 988,918$ 316,254$ 47% Training 67,516$ 48,353$ (19,163)$ ‐28% Travel & Conferences 137,206$ 42,570$ (94,636)$ ‐69% Uncollectible Accounts 4,743$ 8,330$ 3,587$ 76% Utilities 151,311$ 163,838$ 12,527$ 8% Vehicle Expenses 335,600$ 285,260$ (50,340)$ ‐15% Total Supplies & Services 4,941,583$ 4,591,464$ (350,119)$ ‐7% Total Operating Expenses 32,213,861$ 35,138,227$ 2,924,366$ 9% Expense (Non‐Operating) Interest Expenses 1,236,960$ 1,236,960$ ‐$ 0% Other Expenses 13,545$ 117,994$ 104,449$ 771% Total Non‐Operating Expenses 1,250,505$ 1,354,954$ 104,449$ 8% 33,464,366$ 36,493,181$ 3,028,815$ 9% Net Income Before Capital Contributions & Special Item(s)5,679,474$ 3,798,850$ (1,880,624)$ ‐33% Special Item(s) Capital Contributions Net Income Before Depreciation 5,679,474$ 3,798,850$ (1,880,624)$ ‐33% Depreciation 6,289,903$ 6,335,693$ 45,790$ 1% (610,429)$ (2,536,843)$ (1,926,414)$ 316% TOTAL REVENUE TOTAL EXPENSES INCOME (LOSS) Page 111 of 156 ITEM NO. 10.2. AGENDA REPORT MEETING DATE:June 9, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Rosanne Weston, Engineering Manager Danielle Logsdon, Principal Engineer SUBJECT:Capital Improvement Plan for Fiscal Years 2020-25 ATTACHMENTS: 1.5-Year Capital Improvement Plan Page 112 of 156 CAPITAL IMPROVEMENT PROJECTS Page 113 of 156 _l_BREA CITY J·-=------ 1 ---------------" l-� r 0.5 DISCLAIMER YLWD SERVICE AREA This map represents a visual aid intended to assist Public Utility Department personnel with the management of Water System facility. Data provided hereon is not a guarantee of actual field conditions nor a substitute for record drawings and field verification. TI -1000 ZONE (5B) -1390 ZONE (6C) -680 ZONE (3B) c:::J 780-3 ZONE (4C) -1133 ZONE (6D) -428 ZONE (1A) -706 ZONE -780-4 ZONE (4D) -1160 ZONE (6A) -445 ZONE (1B) c=] 718 ZONE (4CR1) -908 ZONE (5BR1) -1165 Zone (5U) -570 ZONE (2) 780-1 (ZONE 4A) -920 ZONE (5A) � 1300 ZONE (6B) 675 ZONE (3A) -780-2 ZONE (4B) -991 ZONE (5L) / "'--. '"' / ... MWD (MET) •Pump Station G Reservoir @ Well FEB 2020 EXHIBIT A Page 114 of 156 Elk Mountain BoosterPump Station Generator PROJECT DESCRIPTION Project Type Water Location All service connections throughout the District Project Manager Freddie Ojeda, OPS Total Project Cost $617,455 Prior Year’s Budget N/A Start Date April 2020 Estimated Completion December 2020 This project consists of the installation of a new gas powered generator for the Elk Mountain Booster Pump Station. The generator’s purpose is two-fold, to reduce electricity usage during peak electrical hours in order to reduce expensive power costs, and to provide backup power in the event of an electrical outage. This project will be required to improve resiliency and reliability per America’s Water Infrastructure Act of 2018 (AWIA), and is critical for fire protection in nearby wildfire-prone areas. Design work and construction will be completed in FY21. OPERATING BUDGET IMPACT Additional Staff Salaries (Capitalized) $31,600 Debt Service $617,455 O&M Annual maintenance costs are expected to increase due to the requirements of the new equipment; however, reliability and resiliency will improve significantly as the generator will provide backup power in the event of an electrical outage or planned shutdown. The operation costs may be reduced by utilizing the backup generator during peak hours to reduce electrical costs. Utilities Annual Utility costs are expected to be less than current utility costs due to decreased use of electricity during electrical peak hours. Capital Requests New Project Page 115 of 156 PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&Design $ $ 44,000 "� 5 "� 44,004 Land&Land Preparation Construction(Contract) 275,000 275,00{} Project Managernent rispection Equipment/Furnishings 266,855 266,855 Materials YLWD Labor 4,100 27,500 31,600 Other(Legal,etc. ANNUALTOTAL $ $ 48,100 $ 569,355 $ $ 617,455 PROJECT FUNDING PRICER YEARS FY2fl FY21 FY22 TOTAL Operating Revenue $ $ S 5 $ Reserves Grants/Loans 48,14D 569,355 617,455 Band Proceeds Development Fees Other ANNUAL TOTAL $ $ 4&104 $ 569.355 $ $ 617,455 c - r .ii� •� x: v - f. y f IJi - � 7 Page 116 of 156 Yorba Linda Water District Upgrades at Water Treatment Plant Sites PROJECT DESCRIPTION This project consists of upgrades to the three sites where the PFAS Water Project Type Treatment Plants will be constructed during FY 21 and FY22. At Wells 20 and Water 21, the project includes site security upgrades such as new walls and fences around the properties and backup generators for increased reliability. At Well Location 20, the chlorine generator system is undersized and will be upgraded. At Headquarters, Well 20, Headquarters, asphalt and drainage repairs will be made and new parking Well 21 areas will be constructed. In addition, the chlorine system at Headquarters is past its useful life and will be rehabilitated. Construction is budgeted for FY 21 Project Manager & FY 22. Engineering OPERATING BUDGET IMPACT Total Project Cost $3,139,448 Additional Staff Salaries (Capitalized) $237,182 Prior Year's Budget N/A Debt Service Start Date $1,159,142 2021 O&M Estimated Annual operation and maintenance costs are expected to increase due to Completion the new equipment. 2022 Utilities Capital Requests Annual Utility costs will decrease due to decreased use of electricity during New Project electrical peak hours. Page 117 of 156 PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&Design $ $ $ 200,000 $ 200,000 $ 400,OW Land&Land Preparation Construction(Contract) $ 812,652 $ 1,559,164 $ 2,371,816 Project Managementflnspection $ 65,225 $ 65,225 $ 130,454 Equipment/Furnishings Materials YLWO LaboF $ 81,265 $ 155,916 $ 237,182 Other(Legal,etc.) ANNUAL TOTAL $ $ $ 1,159,142 $ 1.91W 305 $ 3,139,448 PROJECT FUNDING PRIOR YEARS FY2O FY21 FY22 TOTAL Operating Revenue $ $ $ $ 1,980,345 $ 1,984,345 Reserves GnantsfLoans 1,159,142 1,159,142 Bond Proceeds Development Fees Other ANNUALTOTAL $ 1,159,142 $ 1,984,305 $ 3,139,448 ML F f III �•• 0 Al:SHF ��,� }I ---._ - I1 Page 118 of 156 Yorba Linda Water District Field Headquarters Rehabilitation PROJECT DESCRIPTION The District's field headquarters requires rehabilitation work that includes a Project Type staircase for roof access in Building 4, new roofing for Building 1, new air water and Sewer conditioning equipment for the Buildings 1 & 2, replacement of a water boiler, door replacement in Building 4, Building 2 kitchen update, Location locker room upgrade, and installation of Fire Protection equipment. The Field Headquarters completion of the rehabilitation work will further extend the useful life of field Placentia, California headquarters. Project Manager OPERATING BUDGET IMPACT Freddie Ojeda, OPS Total Project Cost Additional Staff Salaries (Capitalized) $533,660 $48,515 Prior Year's Budget Debt Service N/A $365,521 Start Date O&M April 2020 Annual operation and maintenance costs for District Headquarters may be reduced as a result of more efficient and newer equipment. Estimated Completion June 2022 Utilities Annual utility costs will be less than the current utility costs due to the Capital Requests increased efficiency. New Project Page 119 of 156 PROJECTCOST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&Design $ $ $ $ $ Land&Land Preparation Construction(Contract) 115,020 217,272 152,853 455,145 Project ManagementArispection Equipment/Fu rni sh i rgs Materials YLWDLahor 11,502 21,728 15,285 45,515 Other(Legal,etc) ANNUAL TOTAL $ $ 126,522 $ 239,0W $ 16 138 $ 533,660 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL Operating Revenue $ 5 $ $ 168,138 5 168,138 Reserves Grants&pans 126,522 239,OW 365,521 Bond Proceeds Development Fees Other ANNUALTOTAL $ $ 126,522 $ 23,944 $ 168,138 $ 533,660 �{ dk L , � 1 t a `r � `• �,�i d M r � t i i ! .iy f i 4 r � F • ` r i _ , F i Page 120 of 156 Yorba Linda Water District Site and SecurityUpgrades at District Facilities PROJECT DESCRIPTION As part of the Bioterrorism Act of 2002 and America's Water Project Type Infrastructure Act of 2018 (AWIA), the District will need to make Water and Sewer upgrades for cyber security, natural disaster, and terrorist threat protection at all facilities. A Risk and Resilience Assessment with Location recommended improvements will be completed in FY20 and FY22. All facilities throughout OPERATING BUDGET IMPACT the District Additional Staff Salaries (Capitalized) Project Manager $37,812 Engineering Total Project Cost Debt Service $415,927 N/A Prior Year's Budget O&M N/A N/A Start Date Utilities September 2019 N/A Estimated Completion June 2022 Capital Requests New Project Page 121 of 156 PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Plan ning&design $ $ $ $ $ Land&Land Preparation Construction(Contract) 72,115 306,006 378,115 Project ManagementAnspettion Equipment/Fu rnish i rkgs Materials YLWDLahor 7,212 30,606 37,812 Other(Legal,etc) ANNUALTOTAL $ $ 74,327 $ $ 336,504 $ 415,927 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TDTAL Operating Revenue 5 5 79,327 5 5 335,601 5 t_5,=27 Reserves Grants/Loans Bond Proceeds Development Fees Other ANNUALTOTAL $ $ 79,327 $ $ 336,600 S 415,927 _ F TRKJPAI � VIGLATORs NO i RES Page 122 of 156 Yorba Linda Water District Hidden Hills Boaster Pump Station Upgrades PROJECT DESCRIPTION This project was initiated due to a new development that will be constructed Project Type during FY21 in Yorba Linda. The Developer funded portion will include the Water replacement of the existing pump at Hidden Hills Booster Pump Station with a larger pump to meet anticipated demands and to increase fire protection. The Location District funded budget for this project is to make other upgrades and repairs to Hidden Hills Rd the site in order to improve security, resiliency, and reliability per America's Yorba Linda, California Water Infrastructure Act of 2018 (AWIA), and to improve operations. The scope of this project includes a security fence around the property, a natural Project Manager gas backup generator, a new flowmeter, and concrete paving for site access. Engineering The natural gas backup generator can be used in the event of a power outage Total Project Cost or electrical power planned shutdown. This will provide increased reliability $780,560 during fires in the nearby wildfire-prone areas. Design is scheduled to be completed in FY20. Construction completion is currently scheduled for FY21; Prior Year's Budget however, this completion date is contingent on the Developer's construction N/A completion schedule for the Cielo Vista Development project. Start Date OPERATING BUDGET IMPACT August 2020 Additional Staff Salaries (Capitalized) Estimated Completion $70,960 March 2021 Debt Service Capital Requests $780,560 New Project O&M Operation costs may be reduced due the more efficient, VFD-equipped pump that will be funded by the Developer. Annual maintenance costs may increase slightly due to the requirements of the new equipment. Utilities N/A a_ f , ' a rivi Page 123 of 156 PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&Design 5 5 8,000 5 59,000 5 5 67,004 Land&Land Preparation Construction(Contract) 5 612,000 5 612,004 Project Management/Inspection S 30,600 5 30,504 Eq ui pm errt/FU rnish i rigs Materials YLWDLahor $ 800 $ 70,=50 70,954 Other(Legal,etc.) ANNUALTOTAL $ " 8,860 $ 771,750 $ $ 786,56+0 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL Operating Revenue 5 5 S 5 5 Reserves Grants/Loans 8,840 771,760 780,560 Bond Proceeds Development Fees OtFEr ANNUALTOTAL $ $ 8,800 $ 771.760 $ $ 710—W M �rLf� * L r'i �r��"!ti£y.�j• fr++f7r�r�f .. -.. i . 1 �• �.. r i,r r ��. 4P �� � � �,• 111 y� Page 124 of 156 Yorba Linda Water District Reservoir Fire Hardening PROJECT DESCRIPTION This project includes improvements at several reservoirs located in wildfire Project Type interface areas. The improvements will protect assets at the reservoirs to Water increase resiliency and reliability in a wildfire emergency and as per America's Water Infrastructure Act of 2018 (AWIA). Location Among the improvements is the installation of "helicopter hydrants" Reservoir Sites at 3 of the reservoirs. This project is budgeted for FY20, FY21, throughout the District and FY22 Project Manager OPERATING BUDGET IMPACT Engineering Additional Staff Salaries (Capitalized) Total Project Cost $67,200 $739,200 Debt Service Prior Year's Budget $363,000 N/A O&M Start Date 2019 The overall operation and maintenance costs are not expected to change. Estimated Completion Utilities 2022 N/A Capital Requests New Project Page 125 of 156 PROJECT COST PRIOR YEARS FY2U FY21 FY22 TOTAL Planning&Design Land&Land Preparation Canstruction{Contract) 142,0()0 330,000 200,MO 672,000 Project Management f Inspection Equi p ment f Fu rnishings Materials YLWD Labor 14r2-0o 33r0Uo 20A0 47,20-0 other(Legal,etc_) ANN UAL TDTAL $ $ 156,200 $ 3630011 $ 220,17()0 $ 339,200 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL Operating Revenue " " 155,200 $ $ 220,0M s 376,200 Reserves Grants/Loans 363,011-0 363,00() Rand Proceeds De4elapment Fees Other ANNUALTOTAL $ $ 156,200 $ 353,0()() $ 2.20,0M $ 739,20() Page 126 of 156 SANTIAGO,', Fr ...... ...... - a r i. L. �,��.; `fir-�'.�r`. ...! � ',��; ,! '3;,�r'�. •F CAMINO DE BRYANT a `9P T ~°'i a a m a _ �G Yorba Linda Water District Timber Ridge Pump Replacement PROJECT DESCRIPTION The Timber Ridge Booster Pump Station has three electrical vertical Project Type turbine pumps and an existing pump and natural gas engine that is over Water 35 years old and beyond its useful life. The pump is inefficient and replacement parts are no longer available. The replacement of the pump Location will increase water flow and improve the station's pumping efficiency. This Timber Ridge Road and project was identified in the District's 2018 Asset Management Plan. Design Fairmont Blvd will start in FY21. Construction Work will be completed in FY22 Yorba Linda, California Project Manager OPERATING BUDGET IMPACT Engineering Additional Staff Salaries (Capitalized) Total Project Cost $160,000 $1,830,000 Debt Service Prior Year's Budget $220,000 N/A O&M Start Date The new pump will increase efficiency and reliability of the pump station and July 2020 reduce operation and maintenance costs Estimated Completion Utilities April 2022 Annual utility costs will be less than current costs due to increased efficiency Capital Requests of new pump. New Project f r dhPage 128 of 156 PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&Design S S 5 200,000 S 5 200,060 Land&Land Preparation Construction(Contract) 1x400,000 1,400,660 Project Managementllnspcxtion 70,000 70,004 Equipment/Furnishings Materials YLW d Labor 20,000 140,000 160,000 Other(Legal,etc) ANNUALTOTAL S $ S 220,000 $ 116101006 $ 11830,000 PROJECT FUNDING PRIOR YEARS MG FY21 FY22 TOTAL 0peratingRevenue 5 S S 5 1,616,000 S 1,610,000 Reserves Grants/Loans 226,000 220,000 Band Proceeds Development Fees Other ANNIIALTOTAL $ $ $ 220,000 1,610,000 $ 118.30,000 f dD 4. ke A� Ab Page 129 of 156 Yorba Linda Water District Fairmont Pressure RegulatingStation PROJECT DESCRIPTION The existing Del Rey Pressure Reducing Station is in poor condition and will Project Type be abandoned and replaced with a new Fairmont Pressure Regulating water Station as part of the District's continuing Rehabilitation & Replacement (R&R) Program to replace aging infrastructure.The replacement of the Del Location Rey Pressure Regulating Station was identified in the District's 2018 Asset Fairmont Blvd Management Plan. This project will improve reliability and safety of the Yorba Linda, District's water infrastructure by replacing an aging pressure reducing California station that is at the end of its useful life. The new station will allow the Project Manager District to remotely control and monitor the water flows at a centralized Engineering location. Construction will be completed in FY21. Total Project Cost OPERATING BUDGET IMPACT $549,600 Additional Staff Salaries (Capitalized) Prior Year's Budget $63,600 N/A Debt Service Start Date $549,600 April 2020 Estimated Completion O&M April 2021 Operation and maintenance costs are expected to decrease due to the upgraded equipment. Capital Requests New Project Utilities N/A Page 130 of 156 PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Plan ning&Design 5 5 5 S S Land&Land Preparation Construction�Contra rt) 486,000 486,000 Project Management/Inspertion Equipment/Furnishings Materials YLWID Labor 15,000 48,600 63,600 Other/Legal,etc.} ANNUALTOTAL 15,01]0 $ 534,600 $ $ 549,600 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL Operating Revenue 5 5 5 5 5 Reserves GrantsfLoans 15,000 534,fiW 549,6DD Bond Proceeds Development Fees Other ANNUALTOTAL $ 15,000 $ 534,600 $ $ 549,600 41p- r+ p J � a + 1, 1 1� t Y 4 Page 131 of 156 Yorba Linda Water District Well Equipment Rehabilitation PROJECT DESCRIPTION As part of the District's continuing Rehabilitation & Replacement (R&R) Project Type Program, the goal of the project is to extend the useful life of each well and water increase its efficiency. This project was identified in the District's 2018 Asset Management Plan. This project will begin in FY21 and will continue in the Location following fiscal years as needed. well sites throughout the District OPERATING BUDGET IMPACT Project Manager Engineering Additional Staff Salaries (Capitalized) $25,000 Total Project Cost $275,000 Debt Service $110,000 Prior Year's Budget N/A Maintenance Annual maintenance costs will be reduced. Start Date July 2021 O&M This Estimated Completion June 2022 project will improve the efficiency of the water system assets and increase reliability of the water system. Operation and maintenance costs are likely to Capital Requests reduce overall due to increased efficiency and fewer failures and repairs. Future Project Utilities Annual utility costs will be less than the current utility costs due to the increased efficiency. Page 132 of 156 PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&Design $ $ $ $ $ Land&Land Preparation Construction(Contrac) 100,000 150,004 254,WO Project Management/Inspection Eq ui pm entf Fu rnis h i ngs Materials YLWD Labor 10,000 15,004 25,080 Other(Legal,etc) ANNUAL TOTAL $ $ $ 116'aw $ 165,000 $ 275,000 PROJECT FUNDING PRIOR YEARS FYMO FY22 FY22 TOTAL Operating Revenue $ 5 $ $ 165,084 $ 165,400 Reserves Grams/Loans 110,4U8 110,OOD Bond Proceeds Development Fees Other ANNUALTOTAL $ $ $ 110,000 S 165000 S 275,000 . f� I Page 133 of 156 Yorba Linda Water District Well 22 Equipping PROJECT DESCRIPTION In FY18, the District completed drilling Well No. 22 and in FY19, the plans Project Type and specifications for equipping the well were completed by a consultant. Water The project was put on hold at that time due to the concerns about PFAS. The specifications include a 22 HP Pump with a 250 gpm pumping location capacity powered by a 480 V electrical motor. The District has decided to Fee Santa Ana St, move forward with the construction of this well so that older, less reliable Placentia, California wells may be taken off-line. Construction of the wellhead facility and Project Manager discharge is budgeted for FY22 Engineering OPERATING BUDGET IMPACT Total Project Cost $1,478,000 Additional Staff Salaries (Capitalized) $130,000 Prior Year's Budget N/A Debt Service N/A Start Date July 2021 O&M Estimated Completion Annual operation and maintenance costs will increase once this project is April 2022 constructed; however, the District plans to remove other aging and under- performing wells from service which will likely offset these costs.. Capital Requests New Project Utilities Annual Utility costs are expected to increase due to the new facility. Page 134 of 156 PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&Design 5 5 5 5 Land&Land Preparation Construction(Contract) 1,300,000 1,300,000 Project Management/Inspection 48,000 48,000 Equipm ent/Fu rnish i ngs Materials YLWD Labor 130,000 136,000 Other(Legal,etc) ANNUALTOTAL $ $ $ $ 1,478,400 $ 1,478,000 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL Operating Revenue $ " " " 1,478,000 " 1,478,00D Reserves Grants/Loans Bond Proceeds Development Fees Other ANNUALTOTAL $ $ $ $ 1,478,006 1,478,000 r Page 135 of 156 Yorba Linda Water District Lakeview Booster Pump Station Piping PROJECT DESCRIPTION This project will include modification of the existing piping at the Lakeview Project Type Booster Pump Station to allow for improved water quality in the Lakeview water Reservoir. The water in the reservoir tends to short circuit under the existing piping conditions. This project was identified in the District's 2018 Location Asset Management Plan. Design work and construction will be completed Lakeview Reservoir in FY22. Yorba Linda, California OPERATING BUDGET IMPACT Project Manager Engineering Additional Staff Salaries (Capitalized) Total Project Cost $20,000 $220,000 Debt Service Prior Year's Budget N/A N/A O&M Start Date This project will improve the water quality in the Lakeview Reservoir, July 2021 which will reduce water quality complaints and reduce operation and maintenance costs to respond to these issues. Estimated completion April 2022 Utilities Capital Requests N/A New Project Page 136 of 156 PROJECTCOST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&design $ $ $ $ S Land&Land Preparation Construction(Co ntrart) 200;000 200,CC4� Project Management/Inspection Eq ui pm ern/Furnishings Materials YLWD Labor 20;000 20,004 Other(Legal,etc. ANNUALTOTAL $ $ $ $ 220,000 $ 220,0{10 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL Operating Revenue $ $ S $ 224,000 S 22v,MG Reserves Grants/Loans Bond Proreeds Development Fees Other ANNUAL TOTAL $ $ $ $ 220,CW $ 220,000 mss. or i ,1 Page 137 of 156 Advanced Metering Replacement Program $ 266,028 $ 2,058,978 $ $ $ $ $ 2,325,006 Elk Mountain BPS Generator $ 48,100 $ 569,355 $ $ $ $ $ 617,455 Field Headquarters Rehabilitation $ 126,522 $ 238,999 $ 168,138 $ 45,100 $ $ $ 578,760 Hidden Hills BPS Upgrades $ 8,800 $ 771,760 $ - $ - $ $ $ 780,560 Highland PRS $ 375,177 $ - $ $ $ $ $ 375,177 Lakeview and Gardenia Reservoirs Site Rehabilitation $ 68,750 $ 264,000 $ $ $ $ $ 332,750 Lakeview BPS Piping $ - $ - $ 220,000 $ $ $ $ 220,000 Mickel and Camino Verde Waterline Replacement $ 660,000 $ - $ - $ $ $ $ 660,000 Reservoir Fire Hardening $ 156,200 $ 363,000 $ 220,000 $ 220,000 $ 220,000 $ 220,000 $ 1,399,200 Site and Security Upgrades at District Facilities $ 79,327 $ - $ 336,600 $ 220,000 $ 220,000 $ 220,000 $ 1,075,927 Timber Ridge BPS Pump Replacement $ - $ 220,000 $ 1,610,000 $ - $ - $ - $ 1,830,000 Upgrades at Water Treatment Plant Sites $ $ 1,159,142 $ 1,980,305 $ $ $ $ 3,139,448 Well 22 Equipping $ $ - $ 1,478,000 $ $ $ $ 1,478,000 Well Rehabilitation Project $ $ 110,000 $ 165,000 $ 165,000 $ 165,000 $ 165,000 $ 770,000 Fairmont PRS $ 15,000 $ 534,600 $ - $ - $ - $ - $ 549,600 Box Canyon Pump Replacement $ - $ - $ - $ 77,000 $ - $ - $ 77,000 Waterline Replacement $ $ 797,500 $ 1,490,500 $ 2,200,000 $ 2,200,000 $ 2,200,000 $ 8,888,000 PRS Replacements $ $ - $ - $ 1,100,000 $ 1,100,000 $ 1,100,000 $ 3,300,000 Water Only $ 1,803,904 $ 7,087,334 $ 7,668,544 $ ' 4,027,100 $ 3,905,000 $ 28,396,882 Lakeview Sewer Extension $ - $ 352,000 $ - $ - $ - $ - $ 352,000 Community Facilities District/Assessment District Projects $ - $ - $ 1,650,000 $ 1,650,000 $ 1,650,000 $ 1,650,000 $ 6,600,000 Sewer System Rehabilitation and Replacement Project $ 506,000 $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 2,431,000 Sewer Only $ 506,000 $ 737,000 $ ' 2,035,000 $ 2,035,000 $ 2,035,000 $ 2,035,000 $ 9,383,000 Page 138 of 156 ITEM NO. 10.3. AGENDA REPORT MEETING DATE:June 9, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Delia Lugo, Finance Manager SUBJECT:Public Funds Investment Policy for Fiscal Year 2021 BACKGROUND: The California Government Code (CGC) requires that "the treasurer or chief financial officer of a local entity render to the legislative body of that local agency and any oversight committee of that local agency, a statement of investment policy, which should be considered at a public meeting." The Public Funds Investment Policy for the Yorba Linda Water District ("the District") establishes procedures that are formulated in compliance with governing provisions of law (Government Code Sections 53600 et seq.) for a prudent and systematic investment program in support of the District's overall mission. The District's Treasurer shall annually prepare or cause to be prepared a statement of investment policy and such policy, and any changes thereto, shall be reviewed and approved by the Board at a public meeting (CGC 53646(a)). Staff has completed their annual review of the District's current Public Funds Investment Policy and is recommending to retain the policy as adopted by Resolution No. 18-12 for Fiscal Year 2021. ATTACHMENTS: 1.3010-004 Public Funds Investment Policy Page 139 of 156 3010-004 Public Funds Investment Policy Page 1 of 14 Policies and Procedures Policy No.: 3010-004 Adoption Method: Resolution No. 18-12 Effective Date: July 1, 2018 Last Revised: July 1, 2017 Prepared By: Delia Lugo, Finance Manager Applicability: District Wide POLICY: PUBLIC FUNDS INVESTMENT TABLE OF CONTENTS Section 1.0 Policy Section 2.0 Scope Section 3.0 Delegation of Authority Section 4.0 Investment Objectives Section 5.0 Prudence Section 6.0 Ethics and Conflicts of Interest Section 7.0 Authorized Broker/Dealers Section 8.0 Authorized Investments Section 9.0 Review of Investment Portfolio Section 10.0 Investment Pools Section 11.0 Collateralization Section 12.0 Safekeeping and Custody Section 13.0 Diversification and Maximum Maturities Section 14.0 Internal Controls Section 15.0 Performance Standards Section 16.0 Reporting Section 17.0 Investment Policy Adoption Appendix A Description of Authorized Investments and Restrictions Appendix B Glossary Page 140 of 156 3010-004 Public Funds Investment Policy Page 2 of 14 1.0 POLICY 1.1 It is the policy of the Yorba Linda Water District (“District”) to invest public funds in a manner which ensures the safety and preservation of capital while meeting reasonably anticipated operating expenditure needs, achieving a reasonable rate of return and conforming to all state and local statutes governing the investment of public funds. 1.2 The purpose of this policy is to provide guidelines for the prudent investment of funds of the District and to outline the policies for maximizing the efficiency of the District’s cash management. The District’s goal is to enhance the economic status of the District consistent with the prudent protection of the District’s investments. This investment policy has been prepared in conformance with all pertinent existing laws of the State of California. 2.0 SCOPE 2.1 This Investment Policy applies to all funds and investment activities of the District, except for the proceeds from capital project financing instruments, which are invested in accordance with provisions of their specific documents. These funds are accounted for as Enterprise Funds and are identified in the District’s Comprehensive Annual Financial Report. 3.0 DELEGATION OF AUTHORITY 3.1 The authority of the Board of Directors to invest funds is derived from Section 53601 of the California Government Code (“CGC”). Section 53607 of the CGC grants the Board of Directors the authority to delegate that authority, for a one-year period, to the District’s Treasurer. Therefore, management responsibility for the investment program is hereby delegated to the District’s Treasurer, who shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials and their procedures in the absence of the Treasurer. The Treasurer shall establish procedures for the management of investment activities, including the activities of staff consistent with this Policy. 3.2 The Treasurer may retain the services of an outside investment advisor or manager as approved by the Board to assist with the District’s investment program. Any investment advisor selected shall make all investment decisions and transactions in strict accordance with State law, and this Policy. 4.0 INVESTMENT OBJECTIVES 4.1 The primary objectives, in priority order, of the District’s investment activities shall be: 4.1.1 Safety: Safety and preservation of principal is the foremost objective of the investment program. Investments shall be selected in a manner that seeks to ensure the preservation of capital in the District’s overall portfolio. This will be accomplished through a program of diversification and maturity limitations, more fully described in Section 13, in order that potential losses on individual Page 141 of 156 3010-004 Public Funds Investment Policy Page 3 of 14 securities do not exceed the income generated from the remainder of the portfolio. 4.1.2 Liquidity: The District’s investment portfolio will remain sufficiently liquid to enable the District to meet all operating requirements which might be reasonably anticipated. Securities should mature concurrent with cash needs to meet anticipated demands. 4.1.3 Return on Investments: The District’s investment portfolio shall be designed with the objective of attaining the best yield or returns on investments, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives. 5.0 PRUDENCE 5.1 The standard of prudence to be used by the designated representative shall be the “prudent investor” standard and shall be applied in the context of managing the overall portfolio. The meaning of the standard of prudent investor is explained in CGC Section 53600.3, which states that “when investing, reinvesting, purchasing, acquiring, exchanging, selling or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.” 5.2 The Treasurer and delegated investment officers, acting in accordance with District procedures and the Policy and exercising due diligence, shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. 5.3 Investments shall be made with judgment and care - under circumstances then prevailing - which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. 6.0 ETHICS AND CONFLICTS OF INTEREST 6.1 Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officials shall disclose to the District’s General Manager any material financial interests in financial institutions that conduct business with the District’s boundaries, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the District. Page 142 of 156 3010-004 Public Funds Investment Policy Page 4 of 14 7.0 AUTHORIZED BROKER/DEALERS 7.1 The Treasurer will maintain a list of authorized broker/dealers and financial institutions that are approved for investment purposes. Broker/dealers will be selected for credit worthiness and must be authorized to provide investment services in the State of California. These may include “primary” dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15(C)3-1 (uniform net capital rule). No public deposit will be made by the broker/dealer except in a qualified public depository as established by the established state laws. Before a financial institution or broker/dealer is used, they are subject to investigation and approval by the Treasurer or his/her designated representative, and must submit the following: 7.1.1 Certification of having read and understood this investment policy resolution and agreeing to comply with the District’s investment policy; 7.1.2 Proof of Federal Investment Regulatory Authority certification; 7.1.3 Proof of State of California registration; 7.1.4 Audited financial statements for the institution’s three (3) most recent fiscal years; 7.1.5 References of other public-sector clients that similar services are provided to. 7.2 If a third party investment advisor is authorized to conduct investment transactions on the District’s behalf, the investment advisor may use their own list of approved independent broker/dealers and financial institutions. The investment advisor’s approved list must be made available to the District upon request. 8.0 AUTHORIZED INVESTMENTS 8.1 The District is provided a broad spectrum of eligible investments under the CGC Sections 53601 et seq. Authorized investments shall also include, in accordance with CGC section 16429.1 et seq., investments into the Local Agency Investment Fund (LAIF) and the Orange County Treasurer’s Commingled Investment Pool in accordance with CGC section 53684. Within the investments permitted by the CGC, the District seeks to further restrict eligible investment to the investments listed in Section 8.3 below. Percentage holding limits listed in this section apply at the time the security is purchased. Ratings, where shown, specify the minimum credit rating category required at purchased without regard to +/- or 1,2,3 modifiers, if any. 8.2 The purchase of any investment permitted by the CGC, but not listed as an authorized investment in this Policy is prohibited without the prior approval of the Board of Directors. Page 143 of 156 3010-004 Public Funds Investment Policy Page 5 of 14 8.3 Within the context of these limitations, the following investments are authorized: TABLE 1 Permitted Investments*/ Deposits CA Government Code % of Portfolio Limits / Maturity Limits YLWD % of Portfolio Limits / Maturity Limits Bank Deposits# No % limit, 5 years No % limit, 5 years CD Placement Service# 30% limit, 5 years 30% limit, 5 years Local Agency Investment Fund (LAIF)^ No % or maturity limit No % or maturity limit County Pooled Investment Funds^ No % or maturity limit No % or maturity limit Joint Powers Authority Funds (CalTRUST & CAMP)^ No % or maturity limit No % or maturity limit U.S. Treasury Obligations No % limit, 5 years No % limit, 5 years U.S. Agency Obligations No % limit, 5 years No % limit, 5 years Negotiable Certificates of Deposit# 30% portfolio, 5 years 30% portfolio, 5 years Money Market Funds* 20%, 10% per issuer, no limit 20%, 10% per issuer, no limit Medium-Term (or Corporate) Notes* 30% portfolio, 5 years 30% portfolio, 5 years Bankers Acceptances* 40%, 30% per issuer, 180 days 10% max, 5% per issuer, 180 days Commercial Paper* 25%, 10% per issuer, 270 days 25% max, 5% per issuer, 270 days * See Appendix A for more detailed descriptions and additional restrictions. ^ See Section 10.0 for additional restrictions. # See Section 11.0 for additional restrictions. Page 144 of 156 3010-004 Public Funds Investment Policy Page 6 of 14 9.0 REVIEW OF INVESTMENT PORTFOLIO 9.1 The securities held by the District must be in compliance with Section 8 Authorized Investments at the time of purchase. The Treasurer shall at least quarterly review the portfolio to verify that all securities are in compliance with Section 8 Authorized Investments. In the event a security held by the District is subject to a credit rating change that brings it below the minimum credit ratings specified in Appendix A Authorized Investments, the Treasurer should notify the Board of Directors of the change. The course of action to be followed will then be decided on a case-by-case basis, considering such factors as the reason for the change, prognosis for recovery or further rate drops, and the market price of the security. 10.0 INVESTMENT POOLS 10.1 A thorough investigation of any investment pool or mutual fund is required prior to investing, and on a continual basis. The investigation will, at a minimum, obtain the following information: 10.1.1 A description of eligible investment securities, and a written statement of investment policy and objectives; 10.1.2 A description of interest calculations and how it is distributed, and how gains and losses are treated; 10.1.3 A description of how the securities are safeguarded (included the settlement processes), and how often the securities are priced and the program audited; 10.1.4 A description of who may invest in the program, how often and what size deposit and withdrawal are allowed; 10.1.5 A schedule for receiving statements and portfolio listings; 10.1.6 Are reserves, retained earnings, etc. utilized by the pool/fund; 10.1.7 A fee schedule and when and how it is assessed; 10.1.8 Is the pool/fund eligible for bond proceeds and/or will it accept such proceeds; 11.0 COLLATERALIZATION 11.1 Bank Deposits: Under provisions of the CGC, California banks and savings and loan associations are required to secure the District’s deposits by pledging eligible securities with a value of 110% of principal and accrued interest. State law also allows financial institutions to secure District deposits by pledging first trust deed mortgage notes having a value of 150% of the District’s total deposits. 11.2 Waiver of Security: The Treasurer, at his/her discretion and in accordance with CGC section 53653, may waive security for the portion of any deposits as is insured pursuant to federal law. Page 145 of 156 3010-004 Public Funds Investment Policy Page 7 of 14 12.0 SAFEKEEPING AND CUSTODY 12.1 All security transactions entered into by the District shall be conducted on a delivery-versus-payment basis. Securities will be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts. The only exception to the foregoing shall be depository accounts and securities purchases made with (i) local government investment pools, and (ii) money market mutual funds, since those purchased securities are not deliverable. 13.0 DIVERSIFICATION AND MAXIMUM MATURITIES 13.1 The District will diversify its investments by security type and institution. With the exception of U.S. Treasuries, U.S. Agency Securities, FDIC Insured Certificates of Deposit and authorized pools, no more than 30% of the District’s total investment portfolio will be invested in a single security type or with a single financial institution. 13.2 To the extent possible, the District will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow and approved in advance by the Board of Directors, the District will not directly invest in securities maturing more than 5 years from the date of purchase. 14.0 INTERNAL CONTROLS 14.1 The external auditors will annually review the investments and general activities associated with the investment program. This review will provide internal control by assuring compliance with the Investment Policy and District policies and procedures. 15.0 PERFORMANCE STANDARDS 15.1 The investment portfolio will be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs. 15.2 The performance of the District’s investment portfolio will be evaluated and compared to an appropriate benchmark in order to assess the success of the investment portfolio relative to the District’s Safety, Liquidity and Return on Investments objectives. This review will be conducted annually by the District Treasurer. 16.0 REPORTING 16.1 Subject to CGC sections 53607 and 53646(b), the Treasurer will provide monthly and quarterly investment reports to the Board of Directors which provide a clear picture of the status of the current investment portfolio. The reports shall comply with the reporting requirements of CGC sections 53607 and 53646(b), respectively. 17.0 INVESTMENT POLICY ADOPTION 17.1 The District’s Investment Policy will be adopted by resolution of the Board of Directors. The policy will be reviewed on an annual basis and modification, if any, must be approved by the Board of Directors. Page 146 of 156 3010-004 Public Funds Investment Policy Page 8 of 14 APPENDIX A DESCRIPTION OF AUTHORIZED INVESTMENTS AND RESTRICTIONS The following descriptions of authorized investments, maximum maturities and limits are included here to assist in the administration of this policy. 1) BANK DEPOSITS The District may make bank deposits in accordance with California Government Code section 53630 et seq., which requires collateral. Per California Government Code Section, there are three classes of deposits: (a) inactive deposits, (b) active deposits and (c) interest-bearing active deposits. The collateral requirements apply to both active deposits (checking and savings accounts) and inactive deposits (non-negotiable time certificates of deposit). The maximum maturity shall be five years. No limit will be placed on the percentage total invested in this category. 2) CD PLACEMENT SERVICE – Government Code Sections 53601.8 and 53653.8 The District may invest in collateralized certificates of deposits in accordance with the requirements in California Government Code Sections 53601.8 and 53635.8. Purchases of certificates of deposit pursuant to Government Code Sections 53601.8, 53653.8, and 53601 shall not, in total, exceed 30 percent of District’s investment portfolio. The maximum maturity is limited to five years. 3) THE STATE LOCAL AGENCY INVESTMENT FUND (LAIF) – Government Code Section 16429.1 The LAIF is a special fund in the California State Treasury and an investment alternative for California’s local governments and special districts created and governed pursuant to CGC Section 16429.1 et seq. and managed by the State Treasurer’s Office. The District, with the consent of the Board of Directors, is authorized to remit money not required for the District’s immediate need, to the State Treasurer for deposit in this fund for the purpose of investment. Principal may be withdrawn on one day’s notice. The fees charged by LAIF are limited by statute. Investment of District funds in LAIF shall be subject to investigation and due diligence prior to investing, and on a continual basis to a level of review described in Section 10 Investment Pools. No limit will be placed on the percentage total in this category. 4) ORANGE COUNTY TREASURER’S COMMINGLED INVESTMENT POOL (OCCIP) – Government Code Section 53684 The OCCIP is a money market investment pool managed by the Orange County Treasurer’s Office. OCCIP is more fully described in the glossary at Appendix B. The District has no funds invested in OCCIP at this time. Investment of District funds in OCCIP would be subject to investigation and due diligence prior to investing, and on a continual basis to a level of review described in Section 10 Investment Pools. There is no maturity limit. No limit will be placed on the percentage total in this category. 5) THE INVESTMENT TRUST OF CALIFORNIA (CALTRUST) – Government Code Section 53601(p) The Investment Trust of California (CalTRUST) is a local government investment pool organized as a joint powers authority pursuant to California Government Page 147 of 156 3010-004 Public Funds Investment Policy Page 9 of 14 Code Section 6509.7. Wells Capital Management, a wholly-owned subsidiary of Wells Fargo, is the portfolio manager for each of the CalTRUST funds. Investment of District funds in CalTRUST shall be subject to investigation and due diligence prior to investing, and on a continual basis to a level of review described in Section 10 Investment Pools. No limit will be placed on the percentage total in this category. 6) CALIFORNIA ASSET MANAGEMENT PROGRAM (CAMP) – Government Code Section 53601(p) The Trust is currently governed by a Board of five Trustees, all of whom are officials or employees of Public Agencies. The Trustees are responsible for setting overall policies and procedures for the Trust. The Program’s Investment Adviser and Administrator is Public Financial Management, Inc. The amounts deposited in this category shall be limited to bond proceeds and are to be invested for the purpose of arbitrage management only. The District has no funds invested in CAMP at this time. Investment of District funds in OCCIP would be subject to investigation and due diligence prior to investing, and on a continual basis to a level of review described in Section 10 Investment Pools. Proceeds may be invested in the Treasury Portfolio and/or the Money Market Portfolio. There is no maturity limit. No limit will be placed on the percentage total in this category. 7) U.S. TREASURY OBLIGATIONS – Government Code Section 53601(b) United States Treasury notes, bonds, bills or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. The maximum maturity shall be limited to five years. No limit will be placed on the percentage total invested in this category. 8) U.S. AGENCY OBLIGATIONS – Government Code Section 53601(f) Federal agency or United States government-sponsored enterprise senior debt obligations, participations, mortgaged-backed securities or other instruments, including those issued by or fully guaranteed as to principal and interest by Federal agencies or United States government-sponsored enterprises. Examples of these securities include Federal National Mortgage Association, Federal Farm Credit Bank, Federal Home Loan Mortgage Corporation and Federal Home Loan Bank. The maximum maturity shall be limited to five years with no limit placed on the percentage total in this investment category. 9) NEGOTIABLE CERTIFICATES OF DEPOSIT – Government Code Section 53601(i) Investments are limited to deposits issued by a nationally or state-chartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a state-licensed branch of a foreign bank. Individual investments shall be limited to Federal Deposit Insurance Corporation- insured limits of $250,000. Purchases of certificates of deposit pursuant to Government Code Sections 53601.8, 53653.8, and 53601 shall not, in total, exceed 30 percent of District’s investment portfolio. The maximum maturity is limited to five years. Page 148 of 156 3010-004 Public Funds Investment Policy Page 10 of 14 10) MONEY MARKET FUNDS – Government Code Section 53601(l)(2) Shares of a beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission. The company shall have met either of the following criteria: (A) attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized rating services and (B) retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years of experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000). There is no maturity limit. A maximum of 20 percent of the portfolio may be invested in this category, and a maximum of 10 percent of the portfolio may be invested in any single issuer. If the District has funds invested in a money market fund, a copy of the fund’s information statement shall be maintained on file. In addition, the Treasurer should review the fund’s summary holdings on a quarterly basis. 11) MEDIUM-TERM (OR CORPORATE) NOTES – Government Code Section 53601(k) Medium-term notes are defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less. The corporation must be domestic, the notes must be domestic and the notes must be issued in the United States. The corporation must be rated A or its equivalent or better by a nationally recognized rating service. The maximum maturity is limited to five years and the maximum percentage allowable for investment is 30 percent of the investment portfolio in the aggregate. 12) BANKERS’ ACCEPTANCES – Government Code Section 53601 (g) Bankers’ acceptances, otherwise known as bills of exchange or time drafts, are drawn on and accepted by a commercial bank. Purchases are limited to bankers’ acceptances issued by domestic or foreign banks, which are eligible for purchase by the Federal Reserve System. Eligible bankers’ acceptances are restricted to issuing financial institutions with a short-term debt rating of at least “A-1” or its equivalent by a nationally recognized rating service. The maximum term may not exceed 180 days and the maximum percentage allowable for investment is 10 percent of the portfolio in the aggregate, and 5% for an individual issuer. 13) COMMERCIAL PAPER – Government Code Section 53601(h) Commercial paper rated the highest ranking or of the highest letter and number ratings as provided for by a nationally recognized rating service. The entity that issues the commercial paper shall meet either of the following two sets of criteria: (1) The corporation shall be organized and operating within the United States, shall have total assets in excess of $500,000,000, and shall have debt, other than commercial paper, if any, that is rated A or higher by a nationally recognized rating service. (2) The corporation shall be organized within the United States as a special purpose corporation, trust, or limited liability company, has program wide credit enhancements including, but not limited to, over collateralization, letters of credit, or surety bond; has commercial paper that is rated “A-1” or higher, or equivalent by a nationally recognized statistical-rating organization. Eligible commercial paper may not exceed 270 days’ maturity and may not represent more than the 25 percent of the investment portfolio in the aggregate, and 5% for an individual issuer. Page 149 of 156 3010-004 Public Funds Investment Policy Page 11 of 14 APPENDIX B GLOSSARY AGENCIES: Federal agency securities and/or Government-sponsored enterprises. ASKED: The price at which securities are offered. BANKERS’ ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio’s investments. BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer. BROKER: A broker brings buyers and sellers together for a commission. CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a Certificate. Large-denomination CD’s are typically negotiable. COLLATERAL: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report of the District. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. COUPON: (a) The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value. (b) A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit of the issuer. DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities). Page 150 of 156 3010-004 Public Funds Investment Policy Page 12 of 14 DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. DISCOUNT SECURITIES: Non-interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value (e.g., U.S. Treasury Bills.) DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. DURATION: A measure of the sensitivity of the price (the value of principal) of a fixed- income investment to a change in interest rates. Duration is expressed as a number of years. Rising interest rates mean falling bond prices, while declining interest rates mean rising bond prices. FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L’s, small business firms, students, farmers, farm cooperatives, and exporters. FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per entity. FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open-market operations. FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks), which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank. FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA’s securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks are members of the system. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA or FHA mortgages. The term “pass- throughs” is often used to describe Ginnie Maes. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. Page 151 of 156 3010-004 Public Funds Investment Policy Page 13 of 14 LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold. MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase—reverse repurchase agreements that establishes each party’s rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable. MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded. OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid. OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve’s most important and most flexible monetary policy tool. PORTFOLIO: Collection of securities held by an investor. PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC)-registered securities broker-dealers, banks, and a few unregulated firms. PRUDENT PERSON RULE: An investment standard. In some states the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state—the so-called legal list. In other states the trustee may invest in a security if it is one which would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital. QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. Page 152 of 156 3010-004 Public Funds Investment Policy Page 14 of 14 REPURCHASE AGREEMENT (REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security “buyer” in effect lends the “seller” money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vaults for protection. SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution. SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. SEC RULE 15(C)3-1: See Uniform Net Capital Rule. STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations, which have imbedded options (e.g., call features, step-up coupons, floating rate coupons, and derivative-based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve. TREASURY BILLS: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. TREASURY BONDS: Long-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of more than 10 years. TREASURY NOTES: Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to 10 years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. Page 153 of 156 ITEM NO. 11.1. AGENDA REPORT MEETING DATE:June 9, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Annie Alexander, Executive Asst/Board Secretary SUBJECT:Directors' Reports The Directors will report on their attendance at the following events: 1.OC LAFCO - May 13, 2020 (Nederhood) 2.YL Planning Commission - May 13, 2020 (Hawkins - As Needed) 3.WACO Planning Committee - May 19, 2020 4.SAWPA Commission - May 19, 2020 5.MWDOC Board - May 20, 2020 (Nederhood/Miller) 6.OCWD Board - May 20, 2020 (Jones) 7.OCSD Board - May 27, 2020 (Jones) 8.YL Planning Commission - May 27, 2020 (Hawkins - As Needed) 9.ISDOC Executive Committee - June 2, 2020 (Nederhood) 10.YL City Council - June 2, 2020 (Nederhood) 11.MWDOC Board - June 3, 2020 (Nederhood/Miller) 12.OCSD Operations Committee - June 3, 2020 (Jones) 13.OCWD Board - June 3, 2020 (Jones) 14.WACO - June 5, 2020 Page 154 of 156 ITEM NO. 13.1. AGENDA REPORT MEETING DATE:June 9, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Annie Alexander, Executive Asst/Board Secretary SUBJECT:Meetings from June 10 - July 31, 2020 ATTACHMENTS: 1.Board of Directors' Activities Calendar Page 155 of 156 Board of Directors Activity Calendar Event Date Time Attendees June OC LAFCO Wed, Jun 10 8:15 AM YL Planning Commission Wed, Jun 10 6:30 PM Hawkins (As Needed) WACO Planning Committee Tue, Jun 16 7:30 AM SAWPA Commission Tue, Jun 16 9:30 AM YL City Council Tue, Jun 16 6:30 PM Jones MWDOC Board Wed, Jun 17 8:30 AM Nederhood/Miller OCWD Board Wed, Jun 17 5:30 PM Jones Board of Directors Special Meeting Tue, Jun 23 6:30 PM OCSD Board Wed, Jun 24 6:00 PM Jones YL Planning Commission Wed, Jun 24 6:30 PM Hawkins (As Needed) July MWDOC Board Wed, Jul 1 8:30 AM Nederhood/Miller OCSD Operations Committee Wed, Jul 1 5:00 PM Jones OCWD Board Wed, Jul 1 5:30 PM Jones ISDOC Executive Committee Tue, Jul 7 7:30 AM Nederhood SAWPA Commission Tue, Jul 7 9:30 AM YL City Council Tue, Jul 7 6:30 PM Hawkins OC LAFCO Wed, Jul 8 8:15 AM YL Planning Commission Wed, Jul 8 6:30 PM Hawkins (As Needed) WACO Fri, Jul 10 7:30 AM Board of Directors Regular Meeting Tue, Jul 14 6:30 PM MWDOC Board Wed, Jul 15 8:30 AM Nederhood/Miller OCWD Board Wed, Jul 15 5:30 PM Jones YL Planning Commission Wed, Jul 15 6:30 PM Hawkins (As Needed) WACO Planning Committee Tue, Jul 21 7:30 AM SAWPA Commission Tue, Jul 21 9:30 AM YL City Council Tue, Jul 21 6:30 PM Hall MWDOC/OCWD Joint Planning Committee Wed, Jul 22 8:30 AM OCSD Board Wed, Jul 22 6:00 PM Jones YL Planning Commission Wed, Jul 22 6:30 PM Hawkins (As Needed) Interagency Committee Meeting with MWDOC and OCWD Thu, Jul 23 4:00 PM Hawkins/Nederhood ACWA-JPIA Conference Mon, Jul 27 8:00 AM Jones Joint Committee Meeting with City of Yorba Linda Mon, Jul 27 4:00 PM Hawkins/Jones ACWA-JPIA Conference Tue, Jul 28 8:00 AM Jones Board of Directors Workshop Meeting Tue, Jul 28 8:30 AM ACWA Conference Wed, Jul 29 8:00 AM Jones/Nederhood YL Planning Commission Wed, Jul 29 6:30 PM Hawkins (As Needed) ACWA Conference Thu, Jul 30 8:00 AM Jones/Nederhood ISDOC Thu, Jul 30 11:30 AM As of June 3, 2020 Page 156 of 156 BACKUP MATERIALS DISTRIBUTED LESS THAN 72 HOURS PRIOR TO THE MEETING ITEM NO. 10.1. Eg 7 F F _ C) Or�wkl Yorba Linda Water District Continued Budget Review June 9, 2020 Item 10.1 Budget June 932020 MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO. 10.1. TY 21 Budget Assumptions v 6L- Ar • Water Supply - 21 .4% Groundwater, 78.6% Import (18,200 af) • $20 million LOC • Water to Sewer Ratio - 85% water; 15% sewer • Staffing - Reduce 2.5 positions • Pay Annual OPEB and PERS contribution from PARS Account • Supplies and Services consistent with previous budgets • Bond Coverage - 12511501175% Coverages • Removed previously approved 9% increase • Maintain AA Metrics with NRSRO's Item 10.1 — Bud et — June 9 2020 Budget MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO. 10.1. FY 21 Budget Option 125% Results *$3, 113,301 Shortfall* Options: 1 ) 31 % rate increase effective 8-1 -20 - $10.98/month (1 " meter); 2) 59% rate increase effective 1 -1 -21 - $20.89/month (1 " meter) Item 10.1 — Budget — June 9, 2020 �-� MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO. 10.1. Y - 4r: - FY 21 Budget Option 150% Results *$3, 843, 623 Shortfall* Options: 1 ) 39% rate increase effective 8-1 -20 - $13.81/month (1 " meter); 2) 73% rate increase effective 1-1-21 - $25.85/month (1 " meter) Item 10.1 — Budget — June 9, 2020 MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO. 10.1. if F FY 21 Budget Option 175% Results *$4, 573,944 Shortfall* Options: 1 ) 46% rate increase effective 8-1 -20 - $16.29/month (1 " meter); 2) 86% rate increase effective 1 -1 -21 - $30.45/month (1 " meter) Exceeds Current Prop. 218 Rate Item 10.1 — Budget — June 9, 2020 �-� MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED Yorba Linda Water District .w� CAPITAL IMPROV ENT PROD TS 11 MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon REVISED ITEM NO. 10.2. -M-EETING DATE: June 9; 2020 1 I I � � BREA CITY '--- I_ COUNTY OF ORANGE GARDENIA RESERVOIR - / -` CHINO HILLS RESERVOIR - VALLEY VIEW RESERVOIR - VALLEY VIEW BPS MET OC-51-_-- ,\ ui LITTLE CANYON RESERVOIR `4`\ MET OC-36 —___------WARTER HORSE RESERVOIR- -� TIMBER RIDGE BPS FINO BPS A. 1, LAKEVIEW RESERVOIR 11 LAKEVIEW BPS MET OC 89 SPRINGVIEW RESERVOIR SPRING VIEW BPS + BASTANCHURY'.RD ". - �i, FAIRMONT RESERVOIR 'y FAIRMONT BPS �> MET OC-66 p1 - HIDDEN HILLS RESERVOIR .: .. w SANTIAGO RESERVOIR -\' � "" -- � Golden State CAMINO DE BRYANT RESERVOIR _� SANTIAGO BPS F- __'� Water Company i I \ YORBA LINDA'BLVD YORBA LINDA BPS HIDDEN LAND _ QP G ��" ELK MOUNTAIN RESERVOIR � T u�i 80X CANYON BPS ELK MOUNTAIN BPS ~ l P R BRYANT RANCH RESERVOIR rLACENTIA CII`` � •� � !� c46` pP I - - ORANGETHORPEAVE l -NAHEI KES i6 _-ANAHEIM CIT) I —-- YLWD WELLS I- . ��� 1 11 � - - LAPALMA'AVE 7 -' ,. ; 18 19 5 SANTAANARIVER SANTA A10 NA RIVER LAKES - �1888 ZONE(5B)1 1398 ZONE(6C)_688 ZONE(3B) O 788-3 ZONE(4C) ( MWD(MET) {jPbrlG9=f:rTY Y:. 1133ZONE(6D)_428 ZONE(1A) _786 ZONE _780A ZONE(41D) �- 4P Pump Station 1168ZONE(6A)_445 ZONE(1B) O 718 ZONE(4CR1) 988 ZONE(5BR1) ® Reservoir O 0.255 0.5 1 Mlles -- s} =1165Z...(5U) _570ZONE(2) =788-1(ZONE4A) =928ZONE(5A) k I . 5 . 1 1 - ®1388 ZONE(6B)_65 ZONE(3A) _788-2ZONE(4B) _991ZONE(5L) ® Well M1IaY 2010 DISCLAIMER J This map represents a visual aid intended to assist Public UtilityDepartFebYLWD SERVICE AREA Data provent ided hereon nel isnot guarantee ement ofactu Water ldcon conditions or e 2020 EXHIBIT A Data provided hereon is not a guarantee of actual field conditions nor a substitute for record drawings and field verification. ITEM NO. 10.2. REVISED Yorba Linda Water District Elk Mountain Booster Pump Station Generat PROJECT DESCRIPTION This project consists of the installation of a new gas powered generator for the Project Type Elk Mountain Booster Pump Station. The generator's purpose is two-fold, to Water reduce electricity usage during peak electrical hours in order to reduce expensive power costs, and to provide backup power in the event of an electrical Location outage. This project will be required to improve resiliency and reliability per All service connections America's Water Infrastructure Act of 2018 (AWIA), and is critical for fire throughout the District protection in nearby wildfire-prone areas. Design work and construction will be completed in FY21. Project Manager Operations OPERATING BUDGET IMPACT Total Project Cost $617,455 Additional Staff Salaries (Capitalized) $31,600 Prior Year's Budget N/A Debt Service $617,455 Start Date April 2020 O&M Annual maintenance costs are expected to increase due to the requirements of Estimated Completion the new equipment; however, reliability and resiliency will improve significantly December 2020 as the generator will provide backup power in the event of an electrical outage or Capital Requests planned shutdown. The operation costs may be reduced by utilizing the backup New Project generator during peak hours to reduce electrical costs. Utilities Annual Utility costs are expected to be less than current utility costs due to decreased use of electricity during electrical peak hours. r _ _ r f - f ` 4 M and M u , UZU ITEM NO. 10.2. REVISED PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&Design $ $ 44,000 $ 5 $ 44,000 Land&Land Preparation Construction(Contract) 275,004 275,000 Project Management/Inspection Equipm ern/Fu rnish i res 266,855 266,855 Materials YLW4 Labor 4,104 27,504 31,540 Other(Legal,etc) ANNUALTOTAL $ $ 48,104 $ 569,355 S S 617,455 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL Operating Revenue 5 5 5 5 $ Reserves Grants/Loans 48,104 5 9,355 17-55 Band Proceeds Development Fees Other ANNUALTOTAL $ $ 48,104 $ 569,355 $ $ 617,455 AO •�~� 4' :+7'� f. - � e ` i-.:'otic: r �4 MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED Yorba Linda Water District Upgrades at Water Treatment Plant Sites400 PROJECT DESCRIPTION This project consists of upgrades to the three sites where the PFAS Water Project Type Treatment Plants will be constructed during FY 21 and FY22. At Wells 20 and Water 21, the project includes site security upgrades such as new walls and fences around the properties and backup generators for increased reliability. At Well Location 20, the chlorine generator system is undersized and will be upgraded. At Headquarters, Well 20, Headquarters, asphalt and drainage repairs will be made and new parking Well 21 areas will be constructed. In addition, the chlorine system at Headquarters is past its useful life and will be rehabilitated. Construction is budgeted for FY 21 Project Manager & FY 22. Engineering OPERATING BUDGET IMPACT Total Project Cost $3,139,488 Additional Staff Salaries (Capitalized) $237,182 Prior Year's Budget N/A Debt Service $1,159,142 4A01Start Date 2021 O&M Estimated Annual operation and maintenance costs are expected to increase due to Completion the new equipment. 2022 Utilities Capital Requests Annual Utility costs will decrease due to decreased use of electricity during New Project electrical peak hours. MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED PROJECT COST PRIOR YEARS FY24 FY21 FY22 TOTAL Planning&Design $ S $ 200,000 200,004 $ 406,000 Land 9 Land Preparation ConstrURion Contract) $ 812,652 $ 1,559,164 $ 2,371,815 Project ManagementAnspedion $ 65,225 S 65,225 S 134,450 Equi pm erre/Fu rnish i rkgs Materials YLWDLahor S 81,265 S 155,916 S 237,182 Other(Legal,etc.) ANNUALTOTAL $ $ $ L159,142 $ 1,980,305 $ 3,139,448 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL Operating Revenue $ $ $ $ 1,984,305 $ 1,980,365 Reserves Grants/Loans 1,159,142 1,153,142 Band Proceeds Development Fees Other ANNUALTOTAL S S L159.142 S L99MMS S 3,139.448 EILL MAL lei .A T. ,� ' • 46 It It t :I..:;n MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED Yorba Linda Water District Field Headquarters Rehabilitation PROJECT DESCRIPTION The District's field headquarters requires rehabilitation work that includes a Project Type staircase for roof access in Building 4, new roofing for Building 1, new air Water and sewer conditioning equipment for the Buildings 1 & 2, replacement of a water boiler, door replacement in Building 4, Building 2 kitchen update, Location locker room upgrade, and installation of Fire Protection equipment. The Field Headquarters completion of the rehabilitation work will further extend the useful life of field Placentia, California headquarters. Project Manager OPERATING BUDGET IMPACT Operations Total Project Cost Additional Staff Salaries (Capitalized) $533,660 $48,515 6 Prior Year's Budget Debt Service N/A $365,521 Start Date O&M April 2020 Annual operation and maintenance costs for District Headquarters may be reduced as a result of more efficient and newer equipment. Estimated Completion Utilities June 2022 Annual utility costs will be less than the current utility costs due to the Capital Requests increased efficiency. New Project MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED PROJECTCOST PRIOR YEARS FY20 FY21 FY22 TOTAL Plan ning& design Land&Land Preparation Construction(Contract) 115,020 217,272 152,853 485,St5 Project Management/Inspection Equipment/Furnishings Materials YLWDLahor 11502 21,728 15,285 48,515 Other(Legal,etc) ANNUALTOTAL $ $ 126,522 $ 239,046 $ 168,138 $ 533,550 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL Operating Revenue $ $ " $ 168,138 $ 1EF"138 Reserves Grants/Loans 125,512 239,004 355,521 Bond Proceeds Development Fees Other ANNUAL TOTAL 5 5 126,522 5 239,404 $ 168,138 5 533,560 CIL �Jm RLAll ■ Md Oh I� • lk r ` r . M ■ R ; I ' MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED Yorba Linda Water District A4 Site and Security Upgrades at District Facilities PROJECT DESCRIPTION As part of the Bioterrorism Act of 2002 and America's Water Project Type Infrastructure Act of 2018 (AWIA), the District will need to make Water and Sewer upgrades for cyber security, natural disaster, and terrorist threat protection at all facilities. A Risk and Resilience Assessment with Location recommended improvements will be completed in FY20 and FY22. All facilities throughout OPERATING BUDGET IMPACT the District Additional Staff Salaries (Capitalized) Project Manager $37,812 Engineering Total Project Cost Debt Service $415,927 N/A Prior Year's Budget O&M N/A N/A Start Date Utilities September 2019 N/A Estimated Completion June 2022 Capital Requests New Project MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Plan ning&design 5 5 5 5 5 Land&Land Preparation Construrtion(Contrart) 72;115 306,000 378,115 Project Management Inspection Equipm errtf Fu rni s h i ngs Materials YLWD Labor 7.212 30,600 37,912 Other(Legal,etc.) ANNUALTOTAL " $ 79,327 $ $ 336,600 $ 415,927 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL Operating Revenue 5 S 79,327 $ $ 336,60) 5 415,927 Reserves Grants/Loans Bond Proceeds Development Fees Other ANNUALTOTAL $ $ 79 36,604 TRESPASSJNG s VIOLATORS w a r MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED Yorba Linda Water District Hidden Hills Booster Purn Station Upgrades PROJECT DESCRIPTION This project was initiated due to a new development that will be constructed Project Type during FY21 in Yorba Linda. The Developer funded portion will include the Water replacement of the existing pump at Hidden Hills Booster Pump Station with a larger pump to meet anticipated demands and to increase fire protection. The Location District funded budget for this project is to make other upgrades and repairs to Hidden Hills Rd the site in order to improve security, resiliency, and reliability per America's Yorba Linda, California Water Infrastructure Act of 2018 (AWIA), and to improve operations. The scope of this project includes a security fence around the property, a natural Project Manager gas backup generator, a new flowmeter, and concrete paving for site access. Engineering The natural gas backup generator can be used in the event of a power outage or electrical power planned shutdown. This will provide increased reliability Total Project Cost $780,560 during fires in the nearby wildfire-prone areas. Design is scheduled to be completed in FY21. Construction completion is currently scheduled for FY21; Prior Year's Budget however, this completion date is contingent on the Developer's construction N/A completion schedule for the Cielo Vista Development project. Start Date OPERATING BUDGET IMPACT August 2020 Additional Staff Salaries (Capitalized) Estimated Completion $70,960 March 2021 Debt Service Capital Requests $780,560 New Project O&M Operation costs may be reduced due the more efficient, VFD-equipped pump that will be funded by the Developer. Annual maintenance costs may increase slightly due to the requirements of the new equipment. Utilities L` + S y h MATERIALS SU MEETING DATE: ITEM NO. 10.2. REVISED PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&design " $ 8,000 5 59,000 5 $ 67,044 Land&Land Preparation Construction(Contract S 612,000 S 612,004 Project Management/inspection S 30,600 S 30,600 Equipmernf Furnishings Materials YLWQ Labor $ S00 S 70,160 70,960 Other(Legal,etc) ANNUALTOTAL $ $ S•800 $ 771,760 $ $ 780,560 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL Operating Revenue $ 5 5 5 $ Reserves Grants/Loans 8,804 771,7E4 784,560 Bond Proceeds Development Fees Other ANNUALTOTAL $ $ 8,844 $ 771,760 $ S 784,564 47 • r r top cm MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED Yorba Linda Water District Reservoir Fire Hardenin go PROJECT DESCRIPTION This project includes improvements at several reservoirs located in wildfire Project Type interface areas. The improvements will protect assets at the reservoirs to Water increase resiliency and reliability in a wildfire emergency and as per America's Water Infrastructure Act of 2018 (AWIA). Among the Location improvements is the installation of "helicopter hydrants" at 3 of the Reservoir Sites reservoirs. This project is budgeted for FY20, FY21, and FY22 throughout the District OPERATING BUDGET IMPACT Project Manager Operations Additional Staff Salaries (Capitalized) Total Project Cost $67,200 $739,200 Debt Service $363,000 Prior Year's Budget N/A O&M JA Start Date The overall operation and maintenance costs are not expected to change. 2019 Utilities Estimated Completion N/A 2022 Capital Requests New Project r: ' T 4 - db i i. Y:R M S SUBMITTED' i MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED PROJECTCOST PRI OR YEARS FY20 FY21 FY22 TOTAL Planning&Design $ $ $ 5 $ Land&Land Preparation Construction(Contract) 142,006 330,006 200,006 672,004 Project Managernentilnspection Equipment/Fu rnish i nags Materials YLW 6 Labor 14,206 33,006 20,006 67,204 Other(Legal,etc.) ANNIIALTOTAL $ $ 156,200 $ 353,000 $ 226,000 $ 739.2m PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL Operating Revenue $ 156,246 $ 220,004 $ 376,204 Reserves Grants/Loans 363,044 363,444 Bond Proceeds Development Fees Other ANNUAL TOTAL $ $ 156,2W 363,0 $ 220,a $ 739,2[10 MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 SANTIAGO .,-..,..-% CAMINO DE BRYANT �d 19 1 , Cal• R '` ro • '_ - L moi., - - t ITEM NO. 10.2. REVISED Yorba Linda Water District Timber Ridge Booster Pump Station Rehabilitation PROJECT DESCRIPTION The Timber Ridge Booster Pump Station has three electrical Project Type Water vertical turbine pumps and an existing pump with a natural gas engine that is over 35 years old and beyond its useful life. The pump is inefficient and Location replacement parts for the natural gas engine are no longer available. The Timber Ridge Road and rehabilitation of the pump station will increase water flow and improve the Fairmont Blvd station's pumping efficiency and will include a new pump, a natural gas Yorba Linda, California generator, a new flow meter, electrical, instrumentation, and security improvements. This project was identified in the District's 2018 Asset Project Manager Management Plan. Design will be completed in FY21. Construction Work will Engineering be completed in FY22. Total Project Cost OPERATING BUDGET IMPACT $1,830,000 Additional Staff Salaries (Capitalized) Prior Year's Budget N/A $160,000 Start Date Debt Service July 2020 $220,000 Estimated Completion O&M April 2022 The rehabilitation will increase efficiency and reliability of the pump station and reduce operation and maintenance costs. Capital Requests New Project Utilities Annual utility costs will be less th n current costs due to increased efficiency of new pump. r�r�rrrr� -------------- Men MATERIALS� tQMITTED BY: Rosanne Weston and Danielle Logsdon MEETING D : June 9, 2020 ITEM NO. 10.2. REVISED PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Plan ni ng&Design " $ " 200,006 " S 200,004 Land&Land Preparation Construction(Contract) 1r400,000 1,400,004 Project Management inspection 70,000 70,004 Equipm errt/Fu rnish i ngs Materials YLWD Labor 20,000 140,000 160,004 Other(Legal,etc) ANNUAL TOTAL $ $ $ 220,006 $ ir610,0DO S 1,831),060 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL Operatirig Revenue " " " " 1,610,041 $ 1,514,4DD Reserves Grants/Loans 220,041) 224,4DD Bond Proceeds Development Fees Other ANNUALTOTAL $ $ 226,010 $ 116161041 $ 11836,001) r� d r r i • � � r h ■ N r wr"t . i t L r. + ti ti A aF i J � MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED Yorba Linda Water District Fairmont Pressure RegulatingStation PROJECT DESCRIPTION The existing Del Rey Pressure Reducing Station is in poor condition and will Project Type be abandoned and replaced with a new Fairmont Pressure Regulating Water Station as part of the District's continuing Rehabilitation & Replacement (R&R) Program to replace aging infrastructure.The replacement of the Del Location Rey Pressure Regulating Station was identified in the District's 2018 Asset Fairmont Blvd Management Plan. This project will improve reliability and safety of the Yorba Linda, District's water infrastructure by replacing an aging pressure reducing California station that is at the end of its useful life. The new station will allow the Project Manager District to remotely control and monitor the water flows at a centralized Engineering location. Construction will be completed in FY21. Total Project Cost OPERATING BUDGET IMPACT $549,600 Additional Staff Salaries (Capitalized) Prior Year's Budget $63,600 N/A Debt Service Start Date $549,600 April 2020 Estimated Completion O&M April 2021 Operation and maintenance costs are expected to decrease due to the upgraded equipment. Capital Requests New Project Utilities N/A 14 MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&design 5 5 5 $ $ Land&Land Preparation Construction(Contract) 486,.000 486,00C- Project Managementllnspection Equipment/Furnishings Materials YLWD Labor L5,000 48.500 63,504% Other(Legal,etc.} ANNUAL TOTAL S $ 15,006 $ 534,606 $ $ 549,600 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL Operating Revenue 5 5 $ $ $ Reserves Grants/Loans 55,0'X% 334,544 55,606 Bond Proceeds Development Fees Other ANNUAL TOTAL $ 5 15,0{}0 5 534,600 5 $ 549,600 f, 7 4 4 � 1 ..r y f` r MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED Yorba Linda Water District Well Equipment Rehabilitation PROJECT DESCRIPTION As part of the District's continuing Rehabilitation & Replacement (R&R) Project Type Program, the goal of the project is to extend the useful life of each well and Water increase its efficiency. This project was identified in the District's 2018 Asset Management Plan. This project will begin in FY21 and will continue in the Location following fiscal years as needed. Well sites throughout the District OPERATING BUDGET IMPACT Project Manager Engineering Additional Staff Salaries (Capitalized) $25,000 Total Project Cost $275,000 Debt Service $110,000 Prior Year's Budget N/A Maintenance Annual maintenance costs will be reduced. Start Date July 2020 O&M This Estimated Completion June 2022 project will improve the efficiency of the water system assets and increase reliability of the water system. Operation and maintenance costs are likely to Capital Requests reduce overall due to increased efficiency and fewer failures and repairs. Future Project Utilities Annual utility costs will be less than the current utility costs due to the increased efficiency. MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED PROJECTCOST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&Design 5 $ $ 5 5 Land&Land Preparation Construction(Contra Ft) 100,066 150,006 256,064 Project Management/Inspection Eq uipm entf Fu rnish i rbgs Materials YLW D Labor 10,066 15,006 25,OW Other(Legal,etc) ANNUAL TOTAL $ $ $ 114,000 $ 155,a00 $ 275,000 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL Operating Revenue 5 5 S S 165,000 S 165,4W Reserves Grants/Loans 110,00D 110,00D Bond Proceeds Development Fees Other ANNUALTOTAL $ $ 1111,000 $ 165,000 $ 275,ODa MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED Yorba Linda Water District Well 22 Equipping PROJECT DESCRIPTION In FY18, the District completed drilling Well No. 22 and in FY19, the plans Project Type and specifications for equipping the well were completed by a consultant. Water The project was put on hold at that time due to the concerns about PFAS. The specifications include a 2,500 gpm vertical turbine pumping unit and Location 300 hp premium efficiency motor. The District has decided to move Fee Santa Ana St, forward with the construction of this well so that older, less reliable wells Placentia, California may be taken off-line. Construction of the wellhead facility and discharge Project Manager is budgeted for FY22. Engineering OPERATING BUDGET IMPACT Total Project Cost $1,478,000 Additional Staff Salaries (Capitalized) $130,000 Prior Year's Budget N/A Debt Service N/A Start Date AA July 2021 O&M Annual operation and maintenance costs will increase once this project is Estimated CompletionApril 2022 constructed; however, the District plans to remove other aging and under- performing wells from service which will likely offset these costs.. Capital Requests New Project Utilities Annual Utility costs are expected to increase due to the new facility. I", MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&Design Land&Land Preparation Construction(Contract) 1,300,000 1,300,000 Project Management/Inspection 48,000 48,000 Equipment/Furnishings Materials YLWD Labor 130,000 130,000 Other(Legal,etc) ANNUALTOTAL $ 1,47$000 $ 1,47&000 PROJECT FUNDI NG PRIOR YEARS FY20 FY21 FY22 TOTAL OperatirrgRevenue 5 $ 1,478,000 5 1,478,000 Reserves Grants/Loans Bond Proceeds Deueiopment Fees Other ANN UAL TOTAL $ $ 1.478,400 UJ s PROPOS ED 1910 YLYAnD PROPOSED EAS D4 SC 14^RG E r • a T _ yYLVWD PIPELINE MAINTAINALNGE EAR E.MGNT ■ ■ 1 0 MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED Yorba Linda Water District Lakeview Booster Pump Station Piping PROJECT DESCRIPTION This project will include modification of the existing piping at the Lakeview Project Type Booster Pump Station to allow for improved water quality in the Lakeview Water Reservoir. The water in the reservoir tends to short circuit under the existing piping conditions. This project was identified in the District's 2018 Location Asset Management Plan. Design work and construction will be completed Lakeview Reservoir in FY22. Yorba Linda, California OPERATING BUDGET IMPACT Project Manager Engineering Additional Staff Salaries (Capitalized) Total Project Cost $20,000 $220,000 Debt Service Prior Year's Budget N/A 44A N/A O&M Start Date This project will improve the water quality in the Lakeview Reservoir, July 2021 which will reduce water quality complaints and reduce operation and maintenance costs to respond to these issues. Estimated completion April 2022 Utilities Capital Requests N/A New Project MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED PROJECTCOST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&Design $ $ $ $ $ Land&Land Preparation Construction(Contract) 200,000 200,044 Project Managementflnspettion Equipment/Furnishings Materials YLW 0 Labor 20,000 20,444 Other(Legal,etc. ANNUALTOTAL $ $ $ $ 220,000 $ 220,004 PROJECT FUNDING PRIOR YEARS FY2O FY22. FY22 TOTAL Operating Revenue $ $ $ $ 220,444 224,466 Reserves Grants/Loans Band Proceeds Development Fees Other ANNUALTOTAL $ $ 220,000 $ 220,004 I f F MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED Yorba Linda Water District Avolinda and Imperial Waterline Replacement AA9 PROJECT DESCRIPTION As part of the District's continuing Rehabilitation & Replacement (R&R) Project Type Program to replace aging infrastructure, waterline improvements are Water planned for Avolinda Drive and Imperial Highway. The project will include the abandonment of approximately 4,500 feet of 18" steel pipe from 1936 Location in Imperial Highway and 1,500 feet of 4"-14" waterline in residential Avolinda and backyards. Approximately 840 feet of new 16" waterline and 1,350 feet of Imperial Highway new 8" waterline will be installed. The Imperial Highway waterline Yorba Linda, California replacement project was identified in the District's 2018 Asset Project Manager Management Plan. Staff evaluated the recommendation and was able to Engineering find an alternative alignment through Bastanchury Road, which will result in a significant savings in construction and design costs as well Total Project Cost as minimizing traffic disruptions. Construction will be completed in FY23 $1,490,500 OPERATING BUDGET IMPACT Prior Years Budget N/A Additional Staff Salaries (Capitalized) $135,000 Start Date July 2021 Debt Service Estimated Completion N/A November 2022 O&M Capital Requests N/A New Project Utilities N/A MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&4esign 5 $ 5 $ $ Land&Land Preparation CO nil nl Cti on(Contrast) 677,506 1,355,000 Project ManagementAnspection Equi pm en#/Furnishings Materials YLW D Labor 67,756 135,060 Other(Legal,etc) ANNUAL TOTAL 5 S 5 $ 745,254 $ 1,440,500 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TDTAL Operating Revenue $ $ $ $ 745,250 $ 1,490,540 Reserves Grants/Loans Bond Prateeds Development Fees Other ANNUALTOTAL $ $ 145,250 $ 1,440,500' ,sae r— ... -4 I aasruvcr,unrwo+u' T W �. L i TT WPLLLy�r,PL All , • 1 s �+ MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED 4500 FF ABANDON W'PIPE 7D4 FT 9y �. 9W FT •••■ -fl L'-1LACE 2SERVICE „+ AEIkNf]C>�� PIPE I .. + '7NNEGTIONS ??0 FT +�•� ,w. r~,� 'RELOChTEI 1INSTALL a'PIPE ` - - -- --- 5 SERVICE GdNNECTIUte� - r � 'l LU RANDOM$'PIPE ,•"in 275 FT C[ PROCURELL 8'EASEMENT I „5<' •' + INSTAPIPE • 104 FT ABANDON 4-PIPE INSTALL$'PIPE i�NESAf SERYCE *� NFiEGTIONS NEw NYLII ANTS r lip MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED Yorba Linda Water District Ridge Wayand Grandvie Waterline Improvement PROJECT DESCRIPTION As part of the District's continuing Rehabilitation & Replacement (R&R) Project Type Program to replace aging infrastructure, waterline improvements are Water planned for Ridge Way and Grandview Ave. There is extensive leak history in the area and a meter cluster in a backyard that is inaccessible Location and needs to be relocated. The project will include removal of the meter Ridge Way cluster, abandonment of approximately 830 feet of waterline from 1927 Grandview Avenue and 1935, and replacement of approximately 550 feet of waterline. This Yorba Linda, California project was identified in the District's 2018 Asset Management Plan. Project Manager Construction will be completed in FY21. Engineering OPERATING BUDGET IMPACT Total Project Cost $797,500 Additional Staff Salaries (Capitalized) $72,500 Prior Years Budget N/A Debt Service $797,500 Start Date August 2020 O&M N/A Estimated Completion June 2021 Utilities Capital Requests N/A New Project MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&Design S $ 5 5 S Land&Land Preparation Construction(Contract) 725,000 725,004 Project Management/Inspection Equipment/Furnishings Materials YLWD Labor 72,500 72,500 Other(Legal,etc) ANNUAL TOTAL $ $ $ 797,504 $ $ 747,500 PROJECT FUNDING PRIOR YEARS MG FY21 FY22 TOTAL Operating Revenue $ S $ $ 5 Reserves Grants/Loans 797,500 797,500 Bond Proceeds Development Fees Other ANNUALTOTAL S 5 797,500 P _ x if a .� MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO. 10.2. REVISED Advanced Metering Replacement Program $ 266,028 $ 2,058,978 $ $ $ $ $ 2,325,006 Elk Mountain BPS Generator $ 48,100 $ 569,355 $ $ $ $ $ 617,455 Field Headquarters Rehabilitation $ 126,522 $ 238,999 $ 168,138 $ 45,100 $ $ $ 578,760 Hidden Hills BPS Upgrades $ 8,800 $ 771,760 $ - $ - $ $ $ 780,560 Highland PRS $ 375,177 $ - $ $ $ $ $ 375,177 Lakeview and Gardenia Reservoirs Site Rehabilitation $ 68,750 $ 264,000 $ $ $ $ $ 332,750 Lakeview BPS Piping $ - $ - $ 220,000 $ $ $ $ 220,000 Mickel and Camino Verde Waterline Replacement $ 660,000 $ - $ - $ $ $ $ 660,000 Reservoir Fire Hardening $ 156,200 $ 363,000 $ 220,000 $ 220,000 $ 220,000 $ 220,000 $ 1,399,200 Site and Security Upgrades at District Facilities $ 79,327 $ - $ 336,600 $ 220,000 $ 220,000 $ 220,000 $ 1,075,927 Timber Ridge BPS Pump Replacement $ - $ 220,000 $ 1,610,000 $ - $ - $ - $ 1,830,000 Upgrades at Water Treatment Plant Sites $ $ 1,159,142 $ 1,980,305 $ $ $ $ 3,139,448 Well 22 Equipping $ $ - $ 1,478,000 $ $ $ $ 1,478,000 Well Rehabilitation Project $ $ 110,000 $ 165,000 $ 165,000 $ 165,000 $ 165,000 $ 770,000 Fairmont PRS $ 15,000 $ 534,600 $ - $ - $ - $ - $ 549,600 Box Canyon Pump Replacement $ - $ - $ - $ 77,000 $ - $ - $ 77,000 Waterline Replacement $ $ 797,500 $ 745,250 $ 2,945,250 $ 2,200,000 $ 2,200,000 $ 8,888,000 PRS Replacements $ $ - $ - $ 1,100,000 $ 1,100,000 $ 1,100,000 $ 3,300,000 Water Only $ 1,803,904 $ 7,087,334 $ 6,923,294 $ 4,772,350 $ 3,905,000 $ 3,905,000 $ 28,396,882 Lakeview Sewer Extension $ - $ 352,000 $ - $ - $ - $ - $ 352,000 Community Facilities District/Assessment District Projects $ - $ - $ 1,650,000 $ 1,650,000 $ 1,650,000 $ 1,650,000 $ 6,600,000 Sewer System Rehabilitation and Replacement Project $ 506,000 $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 2,431,000 Sewer Only $ 506,000 $ 737,000 $ 2,035,000 $ 2,035,000 $ 2,035,000 $ 2,035,000 $ 9,383,000 MATERIALS SUBMITTED BY: Rosanne Weston and Danielle Logsdon MEETING DATE: June 9, 2020 ITEM NO 10.4. Yorba Linda Water District Overview of Meter Replacement Program June 9, 2020 tot - �� Item 10.4 - Overview of Meter Replacement Program MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO 10.4. &I M17 low L Topics of Discussion 1) History of Meter Replacement 2) Current Meter Replacement Schedule 3) Bureau of Reclamation Grant 4) Future Replacement Program 5) Cost and Benefits 6) Discussion/Questions 4 tt4� Item 10.4 — Overview of Meter Replacement Program — June 9, 2020 MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO 10.4. r" H 'is to ry "00- Item 10.4 - Overview of Meter Replacement Program - Junes, 2020 MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO 10.4. History of Meter Replacement • Meters were manually read every other month • Meter conversion to radio read for West Side only • Monthly reading • East Side still manually read, but monthly 4 oil Item 10.4 — Overview of Meter Replacement Program — June 9, 2020 MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO 10.4. le Ll r C rrent Sched le I Item 10.4 - Overview of Meter Replacement Program - Junes, 2020 MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO 10.4. M. Current Schedule of Meter Replacement • No concrete schedule. . . • Meters are changed as they fail or when water lines were repaired or replaced • Inefficient approach • Reactive versus active program , = , • Mix and matched meters and 6 V -'•'.7 X44'n - li equipment 1 vo c_> Z. Item 10.4 - Overview of Meter Replacement Program - Junes, 2020 �y MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO 10.4. .. 73 r B . O . R . Item 10.4 - Overview of Meter Replacement Program - Junes, 2020 MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO 10.4. Bureau of • I RESOLUTION NO.2019-,j RESOLUTION OF THE BOARD OF DIRECTORS March 2019, B 0 D approved OF THE YORBM LINDA WATER DISTRICT • AUTHORIZING THE GENERAL MANAGER.OR DESIGNEE,TO APPLY FOR, RECEIVE,AND ENTER INTO A COOPERATIVE AGREEMENT,AND ADMINISTER GRANT(S)FROM THE BUREAU OF RECLAMATION'S resolutions for grant application WATERSMART:WATER AND ENERGY EFFICIENCY GRANT PROGRAM WHEREAS, the United Stales Departmentdtha Interior,Bureau of Reclamation Pohcy submittalsand Administration has provided funds for the program shown above,and WHEREAS, the Bureau of Reclamation has been delegated the responsibility for the • Grant 1 : $195009000 and —t,atwn of It,*grant prwr.,rr,—Wulmh N r, Wa ,y procedures end Grant 2■ $5009000 WHEREAS, said procedures wre a resolution oertilyrng the approval of a�licauon(s) • b the Applicant's overnm board before submission of said a licatron s to the Federal Govemment.and • Not-to-Exceed $2,000,000 WHEREAS, the Yorba Linda Water District rf selected wll enter into an agreement with the Bureau of Reclamation to carry out the Advanced Metering lnfras ructare Proteid. • mount required to replace NOW.THEREFORE,the Board of Directors of Yorba Linda Water District does find. ALL manually read meters determine.and resolve Section 1: The General Manager or designee,is hereby authonzed to acknaMedge, approve and submit all required documents pertaining to the grant Item 10.4 - Overview of Meter Replacement Program - Junes, 2020 MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO 10.4. iLr Grant Details Phase 1 : replace ALL manually read meters • 2,892 meters ... 8,027 radios i • 3, 191 registers r L�j Item 10.4 - Overview of Meter Replacement Program - Junes, 2020 MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO 10.4. Meters Replaced a 77 R O IGi1' Neptune Badger Sensus iPerl AMI _ 4 VAPb=r low. Oil ow Item 10.4 - Overview of Meter Replacement Program - Junes, 2020 �y MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO 10.4. Meters Replaced ;1 i. Neptune Badger Sensus AP Item 10.4 - Overview of Meter Replacement Program - Junes, 2020 MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO 10.4. &7'A.-r- -z NEPTUNES Graveyard rA Item 10.4 — Overview of Meter Replacement Projr�m — June::9, 2 20 MATERIALS SUBMITTED BY: - •3450. Kaden • • MEETING DATE: - 9, 2020 ITEM NO 10.4. le k. F t re Repi cement Progr I Item 10.4 - Overview of Meter Replacement Program - Junes, 2020 MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO 10.4. Future Replacement Program . ............................................................................................ • Organized data and tracking • Thousands of data points • Organized to useful tables • Registered and verified Inte rate two databases g • CSM - Customer Service • CIVIIVIS - Operations --Z; Item 10.4 - Overview of Meter Replacement Program - Junes, 2020 MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO 10.4. &I M17 - low Future Replacement Program • Replacement are and will be completed in phases • Currently replacing all manually read meters • Aligns with grant program • After all meters are AMR, consider AMI • West Side is AMR and can be upgraded • East Side's new equipment are AMI-capable • Sensus no longer manufactures any strict AMR equipment, only AMRIAMI-capable Al 1 = Item 10.4 — Overview of Meter Replacement Program — June 9, 2020 " MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO 10.4. 73 r" C 0 t & Benefit OW vo pow Item 10.4 - Overview of Meter Replacement Program - Junes, 2020 MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO 10.4. -V OW All I r" • Replace all manually read meters & equipment • In-house program/grant management • In-house installation/replacement • $2,058,978 Total • $300,000 — BOR Grant • $1 ,758,978 — YLWD Item 10.4 - Overview of Meter Replacement Program - Junes, 2020 �y MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO 10.4. 7e- Benefits • data. . . Data. . .. DATA! • Synchronize data between production and consumption • SCADA (production) • Sensus Platform (consumption) • Cogsdale (consumption - billing) • Cityworks CMMS (asset management) 4 oiltt Item 10.4 — Overview of Meter Replacement Program — June 9, 2020 MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO 10.4. 7 � .�I '� 1'� t•'I ,1'I .,E Iq Fy, .r,t .� low Benefits 13= C _ Meter Event Summary ,gp4 'l',,y s....i..w Reglsta Rei65.Feb 4.2073-FeD 11.1013 0.0 00 FA, �iaioi 5499P EoGILDEA3oroAaALINOA�92�a6o-iii 00 ° 00 0 0° ��.•Q ° �,. °� ° 111R11AL111L. RG Ada /�r11411 112 4�t �i s®A rv, ,P ,�9r,oe �m� ] Ruoa, s,a.x N 3r2wmie] 17- 1x5, 3/26/N,e X 25�022W A 5694 5625 v2wa9,8] A,. sm.m Yz6/20,a x 48]m A ss9e sats a] a7 -4.111 5694 Y26/207 laza Ll ` 1 ,]] 2453.08 A 1 .99 5252 'Y2V.17% Rual %M 5924 250 318,39 12.90 X21 11 071 fb9a S 1 -camp; - �•� Item 10.4 - Overview of Meter Replacement Program - Junes, 2020 MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO 10.4. 7A Benefits jAr • Cost-savings ($30,000) to eliminate Neptune software • Leak Detection • Water Loss Audit/Program • Time/Day of Use Analytics • Energy Savings • No manual routes = fuel & staff time savings Pump station synchronization/efficiencies • Enhanced Customer Service • Consistent and vetted data for all departmental use Item 10.4 - Overview of Meter Replacement Program - Juna�, 2020 " MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: June 9, 2020 ITEM NO. 10.5. -^k L zwk- Yorba Linda Water District Status of Engineering Activities 6/9/2020 Presented by: Rosanne Weston Engineering Manager jp 6/9/2020 Cn-d-&* MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: June 9, 2020 ITEM NO. 10.5. Study7 - CiN- • Water UC Irvine Health EH.ERS FOA osE.sE School of Medicine GONieroANo P2[vc Hiiov • 7 sites: CA CO, MA, MI, NJ, NY and PA • CA Community Advisory Panel • CA Water Quality Panel Members — YLWD, OCWD, National Water Research Institute and other retail water systems • Communities within 5 mile radius of UCI Medical Center (Orange) — PFAS detection and community participation — Anaheim, Orange, Yorba Linda, Fullerton, Garden Grove and Santa Ana — 1,000 adults and 300 children • Est. start date of late Summer or early Fall 2020 �! 6/9/2020 QCba t ncfV- ` .�-a ; A2 zw� �� ;6..� MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: June 9, 2020 ITEM NO. 10.5. RL Lan Fairmont Pressure Reducing Station (PRS) 3 i �AiAM �• r 1� t ' _ 5 Ky. 6/9/2020 'Srba CncdVa ,�.a — y X MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: June 9, 2020 ITEM NO. 10.5. r Brandywine • 19014 Vj IMPERIAL 41LL6 dP1RTMENT OGMPLEY —0, IN r CARINA AVE. tz CHICAGO AVE. a II 13 14 15 15 18 V g I - GOLDEN AVE o L , BROOKLYN AVE I 12 �1 10 9 U ' PROPOSED PRIVATE PLACENRIA t 5 6 7 S VICINITY MAP 24 I III f` I 4 3 2 1 N.T.S. S V ! 11 - AS_ (9 N GGLxex gy1�BPGGE V' 11 PR-E'NATER MAIN -PROPOSED 8"SEWER LATERAL - — GOLDEN AVENUE EKI5TIMG 8 WATER MA 4 TO BE y ABANDONED LOCATION MAP PREPARED BY: EXHIBIT SCALE: N.T.S ® YORBA LINDA WATER DISTRICT WATER&SEWER IMPROVEMENTS DATE: 1717 E.MIRALOMA AVENUE FOR 96/0912020 6/9/2020 PLACENTIA,CALIFORNIA 92870 BRANDYWINE HOMES TRACT NO.19014 FILENAME 4 (714)7013100 J-202000 MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: June 9, 2020 ITEM NO. 10.5. ALTRUDY SENIOR APARTMENTS I I II I r—PRIMPRIVATEF.H. __1'�i--- -- - - — P WELT 1 f SI E I " --- ., VICINITY MAP eL' o - I RIO DE I — _ TT'`fT = „a,�..,,, PLATA❑R. i pll C I d o O - _! 18597 I 18602 �>; e e e = o - - -- --�-- IT PROP. rALTRUDY LANE _ E%I$L WDOMM RJICE 11 PROP.MMATER MAFM TO AeIiNOONE6 P�IT�up E.HERVICE I T`\\ —— E%,FIRE HYDRAMJ PROP.w'OFFSITE Pwpp. ow"m cllr ac `E%IST.B'WATER MWN ] SEWER perecTaae w9aexeLr I PROP.WATER MAIM I I pwop.r>trsTewa ce I i TO"LOOPRO I I I IppwlwRlpanpHl`rn I I LOCATION MAP PREPARED BY: SCALE' EXHIBIT N.T.S. YORBA LINDA WATER DISTRICT WATER AND SEWER SERVICE DATE: FOR 12/10/2019 1717 F.MIRALOMAAVFNUF C&C DEVELOPEMENT 6/9/2020 PLACENTIA,CALIFORNIA 92870 ALTRUDY SENIOR APARTMENTS FILENAME: 5 (714)701-3100 J-201948 MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: June 9, 2020 ITEM NO. 10.5. r lor Sunset Lane Sewer Main Extension / 1 V / 1A all I J ` SITE \ PROP.4"SEWER LATERAL l \ EX.W A.C.WATER MAIN \ PROTECT IN PLACE �Xy£r2Ay f , f�+II PROFO8E�6"SEWER MAIN(APPRO%_203 L F VICINITY MAP N.T.S. SITE PLAN J41��J� r� �\ \\ N.T.S. PREPARED BY: EXHIBIT SCALE: N.T.S. YORBA LINDA WATER DISTRICT SEWER MAIN EXTENSION DATE: 1717 E.MIRALOMA AVENUE FOR 0211 8/2 020 6/9/2020 PLACENTIA,CALIFORNIA 92870 5282 SUNSET LANE FILENAME: 6 (714)701-3100 2020-06S MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: June 9, 2020 ITEM NO. 10.6. Treatment-An EEL-PFAS Plant Update Status of Work for HQ and Wells as of 5/31/2020: • Design survey complete • Geotechnical reports complete • 30% Design commenced • CEQA exhibits prepared • Utility investigations complete • Hydraulic analysis commenced 6/9/2020 -'VaCba t nc fV MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: June 9, 2020 ITEM NO. 10.6. PFAS Treatment Plant Schedule Previously provided • Plant Location • Construction Construction • Complete Bid Period Sta rt Completion A AM Wells 20 and 9/21/2020 9/23-10/30 11/16/2020 4/5/2021 21 Headquarters 9/21/2020 9/23-10/30 11/16/2020 6/30/2021 6/9/2020 8 MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: June 9, 2020 ITEM NO. 10.6. TreatmentPFAS Plant Update Work to be Completed Next Month: • 30% design • Design and construction schedule update • Engineer's Estimate • Draft Engineer's Report for DDW • Hydraulic analysis • SCADA review • Disinfection Plan 6/9/2020 �4rba Cnck�f1/ MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: June 9, 2020 ITEM NO. 11.2. NOR gr00r Yorba Linda Water District General Manager's Report June 9, 2020 ate' Item 11 .2 — General Managers Report -June 9, 2020 MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: June 9, 2020 ITEM NO. 11.2. 71 ;q1 • 1 Y ITEM 1 : Delinquent Water Bills Item 11 .2 — Gene r a I Managers Report — June-9, 2020 ` MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: June 9, 2020 ITEM NO. 11.2. L_ Delinquent Water Bills Payment Due Residential Commercial Total Past Due # Customers January 2020 $77.31 $0.00 $77.31 z Kt,. February 2020 $2,220.53 $192.42 $2,412.95 55 RES----5 COMM March 2020 $53,373.19 $10,918.72 $64,291.91 782 RES----45 COMM April 2020 $75,464.33 $52,086.89 $127,551.22 962 RES----168 COMM Current Total Outstanding Bill Amounts - $194,333.39 or 2,019 customers Total Residential - $131,135.36 or 1,801 residential custGmw* Total Commercial - $63,198.03 or 218 commercial customers NOTE: - Last month prior to S13998; 'R - first shut-offs under SB998 - May 4, 2020 Governor's order to suspend all shutoffs - March 4, 2020 All da-Ea as of onril 28 , 2020 wo Item 11 .2 - General Managers Report - June 9 2f�20 9 p �- MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: June 9, 2020 ITEM NO. 11.2. % Current Delinquent Water Bills 1h L__ — Payment Due Residential Commercial Total Past Due # Customers January 2020 $77.31 $0.00 $77.31 2 RES February 2020 $1,385.64 $116.20 $1,501.84 31 RES....3 COMM March 2020 $28,477.54 $7,879.79 $36,357.33 418 RES....32 COMM April 2020 $33,776.00 $5,891.12 $39,667.12 415 RES....32 COMM May 2020 $113,710.82 $29,049.29 $142,760.11 1,514 RES....105 COMM Outstanding Balances by Type Current Total Outstanding Bill Amounts - $220,363.71 or 2,542 customers Current Total Residential - $177,427.31 or 2,380 residential customers Current Total Commercial - $42,936.40 or 172 commercial customers All data as of May 26 , 2020 Item 11 .2 - General Managers Report -June 9, 2020 �- MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: June 9, 2020 ITEM NO. 11.2. V - Current Delinquent Water Bills Payment Due Residential Commercial Total Past Due # Customers January 2020 $77.31 $0.00 $77.31 : REQ February 2020 $1,322.97 $116.20 $1,439.17 28 RES....3 COMM March 2020 $23,828.45 $7,613.12 $31,441.57 341 RES....29 COMM April 2020 $26,255.68 $4,378.43 $30,634.11 314 RES....26 COMM May 2020 $100,638.25 $24,342.48 $124,980.73 1,371 RES....89 COMM June 2020 $40,365.42 $2,219.18 $42,584.60 460 RES....12 COMM Outstanding Balances by Type Current Total Outstanding Bill Amounts - $231,157.49 or 2,675 customers Current Total Residential - $192,488.08 or 2,516 residential customers Current Total Commercial - $38,669.41 or 159 commercial customers All data as of June 8 , 2020 Item 11 .2 - General Managers Report -June 9, 2020 MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: June 9, 2020 ITEM NO. 11.2. Current Delinquent aLate Payments Date Residential Commercial Total May 26, 2020 $1773427.31 $423936.40 $2203363.71 June 8, 2020 $1923488.08 $383669.41 $2313157.49 Difference $15,060.77 $41266.99 $10,793.78 Date Residential Commercial Total May 26, 2020 23380 172 23552 June 8, 2020 23516 159 23675 Difference 123 -W!,-- Item -Item 11 .2 — General Managers Report — June 9, 2020 MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: June 9, 2020 ITEM NO. 11.2. ZL Historic Payments in 27 Davis Month Cycle Total Bills % Paid 27 Da s July 2019 Month 253082 93.3% August 2019 Month 253111 92.8% September 2019 Month 253142 93.3% October 2019 Month 253186 92.9% November 2019 Month 253185 93.3% December 2019 Month 253172 93.8% January 2020 Month 253214 93.8% Item 11 .2 — General Managers Report — June 9, 2020 f -- ` Ilk MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: June 9, 2020 ITEM NO. 11.2. ,� fir••,` r i - AL «� Historic Payments in 27 Davis .Y %.JP February 2020 Cycle 1 71947 94.5% February 2020 Cycle 2 51630 93.9% February 2020 Cycle 3 51889 90.4% Februapj 2020 Cycle 4 51755 92.0% Februaryi i Month 25,221 92.9% March 2020 Cycle 1 71943 91.4% March 2020 Cycle 2 51623 91.0% March 2020 Cycle 3 51882 87.9% March 2020 Cycle 4 51749 89.4% March ii Month 25,197 89.7% Item 11 .2 — General Managers Report — June 9 2020 9 p MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: June 9, 2020 ITEM NO. 11.2. NOR r 00 F - 73 Historic Payments in , April 2020 Cycle 1 71933 90.8% April 2020 Cycle 2 51630 91.4% April 2020 Cycle 3 51898 91.2% April 2020 Cycle 4 51747 90.7% April 2020 Month 25,208 91.0% May 2020 Cycle 1 71942 90.5% May 2020 Cycle 2 51627 92.0% May 2020 Cycle 3 51899 May 2020 Cycle 4 51747 May ii Month 25,215 Item 11 .2 — General Managers Report — June 9 2020 9 p MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: June 9, 2020 ITEM NO. 11.2. NOR r -N—ter -•1 � �-• � �� ITEM 2 : Protests i the District Item 11 .2 — Gene r a I Managers Report — June-9, 2020 ` MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: June 9, 2020 ITEM NO. 11.2. FAN& Wednesday, Junel Oth 4: 00 pm Jessamym_ West Park _ _ O At di �.. �.' '. r• T • `� ��Y4 =rti;. *kyr "Y' !1.., -• - xii` '•p M, r Jr. ._.� ., :f :-AAS j I .it Yf.' Item 11 .2 — General Managers Report — Ju e 2020 ' MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: June 9, 2020 ITEM NO. 11.2. ITEM 3 : Front Offices Are Open �� HAk6 (• E.71M STATION HERE NEEUM1`�1� V' Ga A- tom 11 .2 — General Managers Report — `Ju' ne_9, 2020 MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: June 9, 2020 ITEM NO. 11.2. ITEM 3 : Front Offices Are Open r At 1 Ory f'. r 1 k ` V N�tom 11 .2 — Gen r I Man agers Report — Ju' ne_9, 2020 MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: June 9, 2020 ITEM NO. 11.2. ITEM 3 : Front Offices Are Open ............. • � �' ��.a�®—tel _ c ' � �' Item 11 .2 – General Managers Report – June-9, 2020 — ��� MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: June 9, 2020 ITEM NO. 11.2. ITEM 3 : Front Offices Are Open Q, Item 11 .2 – General Managers Report – June-9, 2020 —� MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: June 9, 2020