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2020-072
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Tuesday, May 26, 2020, 6:15 p.m.
1717 E Miraloma Ave, Placentia CA 92870
TELECONFERENCE INFORMATION
As noted on the agenda, this meeting was facilitated via teleconference pursuant
to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California
on March 17, 2020.
CALL TO ORDER
The meeting was called to order at 6:23 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
DIRECTORS PRESENT
Phil Hawkins, President
Brooke Jones
J. Wayne Miller, PhD
AI Nederhood
DIRECTORS ABSENT
Andrew J. Hall, Vice President
STAFF PRESENT
Brett R. Barbre, General Manager
John DeCriscio, Operations Manager
Gina Knight, Human Resources/Risk Manager
Delia Lugo, Finance Manager
Rosanne Weston, Engineering Manager
Pasquale Talarico, Director of Public Affairs
Annie Alexander, Executive Asst/Board Secretary
Danielle Logsdon, Senior Engineer
Kayden Young, Senior Management Analyst
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
PUBLIC COMMENTS
Mayor Pro Tem Gene Hernandez for City of Yorba Linda commented on items of
business considered during the OC Board of Supervisors meeting held earlier in
the day.
Board Secretary Alexander confirmed that no written public comments had been
received for this meeting and that there were no members of the public on the
call desiring to comment.
Minutes of the YLWD Board of Directors Special Meeting Held May 26, 2020 at 6:15 p.m.
A
CLOSED SESSION
The Board entered Closed Session at 6:25 p.m.
6.1. Conference with Labor Negotiators
Pursuant to Section 54957.6 of the California Government Code
Agency Designated Representative
Unrepresented Employee:
2020-073
Andrew Gagen, General Counsel
General Manager
The Board returned from Closed Session at 6:37 p.m.
General Counsel Gagen announced that the Board took no reportable action
during Closed Session.
DISCUSSION ITEMS
7.1. Continued Budget Review for Fiscal Years 2020-2021
Staff reviewed the status of late and delinquent bill payments in
comparison to previous months during FY20. Staff also reviewed
protective measures taken to help mitigate against the spread of
Coronavirus when the lobby is opened for public access on June 1, 2020.
Discussion followed regarding transitioning back to in-person Board
meetings and social distancing requirements. The Board requested staff
add a standing item to future agendas to discuss Coronavirus mitigation
efforts.
Staff began the budget review and noted that a meeting was scheduled
later in the week with a representative from the Division of Drinking Water
to discuss suspending enforcement of response levels for PFAS.
Staff also provided a brief overview of historic water rates, days of cash,
and debt service coverage ratios from FY09 through FY20.
Staff then presented responses to questions generated from discussion
during the previous workshop and reviewed multiple budget assumption
scenarios for FY21.
Discussion followed regarding financial policy questions considered at the
previous workshop. Staff offered to provide a presentation on the meter
replacement program at the next Board meeting.
Minutes of the YLWD Board of Directors Special Meeting Held May 26, 2020 at 615 p.m. 2
2020-074
General Counsel Gagen explained provisions in Section 5471 of the
Health and Safety Code concerning collection of a PFAS Impact Fee on
the County property tax roll. He also summarized the procedure for
moving forward.
Discussion continued regarding the timing and financial impact of a
potential water rate increase earlier than January 2021, qualifying pass-
through expenses, and separating funding sources for operation and
maintenance expenses and capital projects. The Board requested staff to
include Standard & Poor's new bond rating criteria in future budget
assumption scenarios for FY21.
7.2. Capital Improvement Plan (CIP) for Fiscal Years 2020-2024
Staff provided an overview of the projects identified in the District's CIP
and noted a correction to the project cost on the cover page for upgrades
at the water treatment plant sites. Staff also explained how the District
allocates labor costs for CIP projects
Discussion followed on projects funded with the Line of Credit and grant
funding for the Advanced Metering Replacement Program. The Board
requested staff look into renegotiating the terms for the meter replacement
grant so that District funding matched the amount of the grant. The Board
also requested staff include CIP projects for FY25 in the master summary
document.
Staff continued describing each of the projects and their priority.
Discussion also touched on the status of Cielo Vista and Esperanza Hills
development projects. The Board requested staff reprioritize the meter
replacement program and water line replacement projects.
Staff reviewed the follow up tasks and information requested by the Board
including: the financial impact of pumping groundwater beginning July 1,
2020 or waiting until construction of the PFAS water treatment plants are
complete; and detailing the process for collecting fees on the property tax
roll and associated messaging plan.
8. ADJOURNMENT
8.1. The meeting ended at 9:01 p.m.
Annie Alexander
Board Secretary
Minutes of the YLWD Board of Directors Special Meeting Held May 26, 2020 at 6:15 p.m. 3