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HomeMy WebLinkAbout2020-06-23 - Resolution No. 2020-10 RESOLUTION NO. 2020-10 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT AMENDING THE OPERATING BUDGET FOR FISCAL YEAR 2021 WHEREAS, on May 28, 2019 the Board of Directors approved Resolution No. 2019-18 adopting a two-year operating budget for Fiscal Years 2020 and 2021 ; and WHEREAS, the District's operating plan for this time period needed to be adjusted to accommodate the lowering of response levels for per- and polyfluoroalkyl substances (PFAS); and WHEREAS, this adjustment to the District's operating plan also necessitates amendments to the operating budget for Fiscal Year 2021 which were presented and reviewed by the Board of Directors at meetings held May 19 and 26, 2020 and June 9, 2020; and WHEREAS, the Board of Directors desires to formally amend the operating budget for Fiscal Year 2021 . NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1- That the operating budget for Fiscal Year 2021 as approved by Resolution No. 2019-18 is hereby amended and adopted as set forth in Exhibit A and attached hereto. Section 2. That the amended operating budget for Fiscal Year 2021 is in full force and effect beginning July 1 , 2020, and will remain so until this Resolution is rescinded by the Board of Directors. Resolution No.2020-10 Amending the Operating Budget for Fiscal Year 2021 1 PASSED AND ADOPTED this 23rd day of June 2020 by the following called vote: AYES: Directors Hall, Hawkins, Jones, Miller, and Nederhood NOES: None ABSTAIN: None ABSENT: None Phil Hawkins, President Yorba Linda Water District ATTEST: Annie Alexander, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. G4en, Esq. Kidman Gagen Law LLP Resolution No.2020-10 Amending the Operating Budget for Fiscal Year 2021 2 FY21 ORIGINAL BUDGET FY21 WATER FY21 SEWER FY21 AMENDED BUDGET DELTA $ DELTA % Revenue (Operating): Water Revenue (Residential) 16,946,962$        15,424,507$         ‐$                      15,424,507$        (1,522,455)$         ‐9% Water Revenue (Commercial) 1,969,765$          1,889,796$           ‐$                      1,889,796$          (79,969)$               ‐4% Water Revenue (Landscape/Irrigation) 4,056,592$          3,704,520$           ‐$                      3,704,520$          (352,072)$             ‐9% Water Service Charges 12,011,758$        11,560,123$         ‐$                      11,560,123$        (451,635)$             ‐4% PFAS Impact Fee ‐$                      987,619$              ‐$                      987,619$             987,619$             NEW Sewer Charge Revenue 2,447,582$           ‐$                      2,447,582$          2,447,582$           ‐$                      0% Sewer Parcel Assessments 324,173$              ‐$                      298,525$             298,525$             (25,648)$               ‐8% Other Operating Revenue 1,017,210$          824,650$             40,545$               865,195$             (152,015)$             ‐15% Total Operating Revenue 38,774,042$       34,391,215$       2,786,652$         37,177,867$       (1,596,174)$        ‐4% Revenue (Non‐Operating): Interest 838,230$             600,000$             105,000$             705,000$             (133,230)$             ‐16% Property Tax 1,850,000$          1,950,000$           ‐$                      1,950,000$          100,000$             5% Other Non‐Operating Revenue 662,438$             601,646$             19,200$               620,846$             (41,592)$               ‐6% Total Non‐Operating Revenue 3,350,668$         3,151,646$         124,200$            3,275,846$         (74,822)$              ‐2% 42,124,710$     37,542,861$     2,910,852$       40,453,713$     (1,670,996)$      ‐4% Expenses (Operating): Variable Costs Water‐Related Costs 13,665,365$        16,035,929$         ‐$                      16,035,929$        2,370,564$          17% Fixed Costs 1,182,773$          1,182,773$           ‐$                      1,182,773$           ‐$                      0% Power‐Related Costs 1,475,826$          1,222,191$           ‐$                      1,222,191$          (253,635)$             ‐17% Total Variable Water Costs Related Expenses 16,323,964$       18,440,894$        ‐$                     18,440,894$       2,116,929$         13% Salary Related Expenses 12,189,273$        10,620,399$        1,955,874$          12,576,273$        387,000$             3% Reduction for Capital Project Labor (463,752)$            (217,000)$            (680,752)$            (680,752)$            NEW Total Salary Related Expenses 12,189,273$       10,156,647$       1,738,874$         11,895,521$       (293,752)$            ‐2% Supplies & Services Communications 244,525$             205,891$             37,134$               243,025$             (1,500)$                 ‐1% Contractual Services 525,306$             466,976$             66,878$               533,854$             8,548$                 2% Data Processing 319,300$             274,924$             41,457$               316,381$             (2,919)$                 ‐1% Dues & Memberships 88,525$               85,670$               15,075$               100,745$             12,220$               14% Fees & Permits 306,176$             288,635$             35,565$               324,200$             18,024$               6% Board Election 138,700$             84,165$               6,335$                 90,500$               (48,200)$               ‐35% Insurance 338,125$             287,343$             50,708$               338,050$             (75)$                      0% Materials 1,034,000$          621,700$             75,800$               697,500$             (336,500)$             ‐33% District Activities 48,070$               40,130$               6,941$                 47,070$               (1,000)$                 ‐2% Maintenance 732,040$             528,780$             180,820$             709,600$             (22,440)$               ‐3% Non‐Capital Equipment 163,220$             137,980$             48,691$               186,670$             23,450$               14% Office Expense 36,375$               32,003$               5,572$                 37,575$               1,200$                 3% Professional Services 872,400$             988,918$             482,272$             1,471,190$          598,790$             69% Training 79,695$               48,353$               14,832$               63,185$               (16,510)$               ‐21% Travel & Conferences 152,390$             42,570$               5,630$                 48,200$               (104,190)$             ‐68% Uncollectible Accounts 5,100$                 8,330$                 1,470$                 9,800$                 4,700$                 92% Utilities 162,700$             163,838$             28,913$               192,750$             30,050$               18% Vehicle Expenses 379,400$             285,260$             94,140$               379,400$              ‐$                      0% Total Supplies & Services 5,626,047$         4,591,464$         1,198,231$         5,789,695$         163,648$            3% Total Operating Expenses 34,139,284$       33,189,004$       2,937,105$         36,126,109$       1,986,825$         6% Expense (Non‐Operating) Interest Expenses 1,236,960$          1,236,960$           ‐$                      1,236,960$           ‐$                      0% Other Expenses 13,545$               117,994$             32,859$               150,853$             137,308$             1014% Total Non‐Operating Expenses 1,250,505$         1,354,954$         32,859$              1,387,813$         137,308$            11% 35,389,789$     34,543,958$     2,969,964$       37,513,922$     2,124,133$       6% Net Income Before Capital Contributions & Special Item(s)6,734,921$          2,998,904$          (59,112)$              2,939,792$          (3,795,129)$        ‐56% Special Item(s) Capital Contributions Net Income Before Depreciation 6,734,921$         2,998,904$         (59,112)$             2,939,792$         (3,795,129)$        ‐56% Depreciation 7,720,659$          6,335,693$          1,439,462$          7,775,155$          54,496$               1% (985,738)$         (3,336,789)$     (1,498,574)$     (4,835,363)$     (3,849,625)$     391% TOTAL REVENUE TOTAL EXPENSES INCOME (LOSS) AMENDED FISCAL YEAR 2021 OPERATING BUDGET PROJECT NAME: MASTER SUMMARY PROJECT COST FY21 FY22 FY23 FY24 FY25 TOTAL Planning&Design $ 489,000 $ 200,000 $ $ $ $ 689,000 Land&Land Preparation $ - $ - $ $ $ $ - Construction(Contract) $ 3,757,924 $ 5,945,517 $ 4,338,500 $ 3,550,000 $ 3,550,000 $ 21,141,941 Project Management/Inspection $ 105,825 $ 183,225 $ - $ $ - $ 289,050 Equipment/Furnishings $ 266,855 $ - $ $ $ $ 266,855 Materials $ 984,489 $ 984,489 $ $ $ $ 1,968,978 YLWD Capitalized Labor $ 463,752 $ 649,552 $ 433,850 $ 355,000 $ 355,000 $ 2,257,154 Other(insert comment) $ - $ - $ - $ - $ - $ - ANNUALTOTAL 7,962,783 $ ' 4,772,350 $ 3,905,000 $ , 3,905,000 $ 26,612,978 PROJECT FUNDING FY21 FY22 FY23 FY24 FY25 TOTAL CIP Budget[PAY-GO] $ - $ 7,962,783 $ 4,772,350 $ 3,905,000 $ - $ 16,640,133 Line of Credit $ 5,767,845 $ - $ - $ - $ 3,905,000 $ 9,672,845 Bond Proceeds $ - $ $ $ $ - $ - Development Fees $ - $ $ $ $ $ - Grants $ 300,000 $ $ $ $ $ 300,000 ANNUAL TOTAL $ 6,067,845 $ 7,962,783 $ 4,772,350 $ 3,905,000 $ ' 3,905,000 $ 26,612,978 S-YEAR CAPITAL IMPROVEMENT PROJECTS PROJECT NAME FY21 FY22 FY23 FY24 FY25 TOTAL Advanced Metering Replacement Program $ 1,039,489 $ 1,039,489 $ $ $ $ 2,078,978 Elk Mountain BPS Generator $ 569,355 $ - $ $ $ $ 569,355 Field Headquarters Rehabilitation $ 238,999 $ 168,138 $ 45,100 $ $ $ 452,238 Hidden Hills BPS Upgrades $ 771,760 $ - $ - $ $ $ 771,760 Highland PRS $ - $ $ $ $ $ - Lakeview and Gardenia Reservoirs Site Rehabilitation $ 264,000 $ $ $ $ $ 264,000 Lakeview BPS Piping $ - $ 220,000 $ $ $ $ 220,000 Mickel and Camino Verde Waterline Replacement $ - $ - $ $ $ $ - Reservoir Fire Hardening $ 363,000 $ 220,000 $ 220,000 $ 220,000 $ 220,000 $ 1,243,000 Site and Security Upgrades at District Facilities $ - $ 336,600 $ 220,000 $ 220,000 $ 220,000 $ 996,600 Timber Ridge BPS Pump Replacement $ 220,000 $ 1,610,000 $ - $ - $ - $ 1,830,000 Upgrades at Water Treatment Plant Sites $ 1,159,142 $ 1,980,305 $ $ $ $ 3,139,448 Well 22 Equipping $ - $ 1,478,000 $ $ $ $ 1,478,000 Well Rehabilitation Project $ 110,000 $ 165,000 $ 165,000 $ 165,000 $ 165,000 $ 770,000 Fairmont PRS $ 534,600 $ - $ - $ - $ - $ 534,600 Box Canyon Pump Replacement $ - $ - $ 77,000 $ - $ - $ 77,000 Waterline Replacement $ 797,500 $ 745,250 $ 2,945,250 $ 2,200,006 $ 2,200,000 $ 8,888,000 PRS Replacements $ - $ - $ 1,100,000 $ 1,100,000 $ 1,100,000 $ 3,300,000 Water Only , IW$ 6,067,845 $ 7,962,783 $ 4,772,350 $ 3,905,000 $ 3,905,000 $ 26,612,978 Lakeview Sewer Extension $ 352,000 $ - $ - $ - $ - $ 352,000 Community Facilities District/Assessment District Projects $ - $ 1,650,000 $ 1,650,000 $ 1,650,000 $ 1,650,000 $ 6,600,000 Sewer System Rehabilitation and Replacement Project $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 1,925,000 Sewer Only $ 737,000 $ 2,035,000 $ 2,035,000 $ 2,035,000 2,035,000 $ 8,877,000 CAPITAL OUTLAY FY21 FY22 FY23 FY24 FY25 TOTAL Network Redesign $ 48,440 Firewall Replacement $ 42,600 Cell Phone Replacement $ 20,491 Operations Department $ 481,000 CAPITAL OUTLAY TOTAL $ 592,531 GRAND TOTAL FOR CIP $ 7,397,376 $ 9,997,783 $ 6,807,350 $ 5,940,000 $ 5,940,000 $ 36,082,509