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HomeMy WebLinkAbout1981-02-26 - Board of Directors Meeting Minutes1626 February 26, 1961 The regular meeting of the Board of Directors was called to order by President Knauft at 8:30 a.m. in the offices of the District on Plumosa Drive. Directors Roy Knauft, Howard Lindow, Fred Clodt, Art Korn and Whit Cromwell present. Also present P.D. Royere assistant general manager, Jean Mathews secretary Betty Emblidge auditor, Bill Robertson project manager, Michael Payne engineering manager, Art Kidman attorney and DuWayne Lidke engineer. Moved by Director Lindow seconded by Director Korn to approve as corrected the minutes for February 12, 1981. Director Cromwell reported. on the city council meeting on January 17, the John D. Lusk affordable housing project approved, the Kellogg annexation public hearing will be later. The new Plumbing Code approved, which included the type of back flow approved by our District. Director Korn reported on the planning commission meeting on February 25. The public hearing on the NOCCCD residential tract was continued to March 11, sev- eral other items were off calendar, Fairmont Hills Golf Course and the John Manes property. Discussion regarding our property on Olinda as a possible use for the City. Sam Peterson came into the meeting and explained to the Board members that he and Milo Keith were changing their business association. Milo going into semi retirement and Sam going by himself and to be located somewhere between Yorba Linda and Brea, the new business to be known as Sam W. Peterson Civil Engineer to be effective with the 1st of April 1981. A formal proposal will be presented. Bill Robertson went over his issue memorandum on the Job 80-55 San Antonio Road material bids. Discussion. Moved by Director Cromwell seconded by Director Korn authorizing the General Manager to purchase material for Job 80-55 to the amount of $52,800.00, motion carried unanimously. Job E 1083 Tract 10304 Wittenburg letter requesting partial reimbursement of money spent on the back bone system in the amount of $13,000. Discussion, Board felt Bill had it very well outlire~ in the Issue Memorandum. Moved by Director Lindow seconded by Director Knauft to authorize staff to proceed with 90% reimbursement to Wittenberg Corp. for Job E 1083 upon receipt of proper documentation and signed letter from Wittenberg, motion carried. Discussion of the Issue Memorandum prepared by Bill Robertson regarding a reservoir site in zone 5 on the Baldwin Tract. This is an 800,000 gallon reservoir, discussion whether to bury it, have a tank with berms and landscaping, might even have this a walk to picinc area with a trail (hiking) to next site, all of territory is rather rugged. Refered back to Engineering Committee for study and report back on March 26, 1981. City assignments are as follows : city council March 2 Director Lindow, March 16 Director Cromwell, planning commission March 11 Director Clodt and March 25 Director Korn. Bill Robertson asked to defer the NOCCC District discussion for a later work- shop when Mr. Shook would be present. 1627 February 26, 1981 The Operations and Personnel committee meeting of February 19 recommended to the Board that a cost of living raise of 6% be given as the General Manager so designated. Discussion, moved by Director Korn seconded by Director Crom- well to adopt RESOLUTION NO. 81-01 in which all ranges would be raised 6%, this raise would be effective as of March 9, 1981. Roll call vote: Ayes, Directors Lindow, Clodt, Korn, Cromwell and Knauft. Noes, none. Absent, none. Passed and adopted this 26th day of February 1981. Finance committee reported on their February 24th meeting. Valencia Bank has presented an agreement for an interest bearing checking account, with either messenger service or an armoured car service. Discussion, tabled until further information is received from Bank of America on what they have to offer. President Knauft asked for a recess at 10:10 a.m. President Knauft called the meeting back to order at 10:35 a.m. with all dir- ectors present. Betty Emblidge's auditors report for January financial and billing report received and filed. Art Kidman gave a report on how the proposed bill regarding taxes for recent- ly annexed and future annexations was progressing. He also made an urgent re- quest for everyone to support and attend the March 11th meeting of ISDOC at Los Alamitos. The hearing before the Board of Supervisors will probably be March 24 and it was suggested that a very good turn out would be helpful:=Three people at least, ready to speak with well prepared material on the legal aspects of the tax apportionment problem. Pete Royere gave a short report on the workshop he had attended in Ventura on NOAX. Federal and state standards are not the same. We could meet the Federal standards but very difficult and expensive to meet State standards. The AWWA spring meeting April 9 and 10 at Santa Rosa was discussed. Moved by Director Lindow seconded by Director Knauft to authorize two directors, the general manager and two employees as designated by the general manager to attend at District expense. Motion carried unanimously. The National Conference of AWWA at St. Louis to be held June 7-11 was discussed . Director Lindow said he would pay his plane fare if the District would pay the conference expenses. Discussion. Moved by Director Cromwell seconded by Dir- ector Knauft to approve the attendance at conference for Director Lindow with Director Lindow paying his own transportation expenses. Motion carried unanimously. The customer survey as presented by the Issue Memorandum was commented on by President Knauft as very good and District doing its usual good job in customer relations.. The general manager's memorandum asked for authority to sign the In Lieu Program Agreement. Discussion. Moved by Director Lindow seconded by Director Cromwell to authorize the execution of the In Lieu Agreement with Orange County Water District. President Knauft asked if there was further discussion. Director Korn suggested that an analysis be made of operating costs to determine whether it really was better to pump or take the water directly off the OC 51 connection February 26, 1981 (continued) 1628 and further suggested that it be referred to the engineering committee for further study, however this was not to suggest that the In Lieu Agreement not be approved. President Knauft asked for a vote on the motion. Motion carried unanimously. Mike Payne engineering manager gave a short report on the proposed development at the end of Eureka where there is no sewer at the present time and asked the Board regarding District participation under Resolution No. 154. The acreage charge had been determined at $3000/ac and the probable estimated cost to bring sewers in would be between $50,000 and $60,000. Discussion. Matter referred back to staff for futher study. Moved by Director Korn seconded by Director Cromwell to approve for payment the audited bills and refunds in the amount of $390,364.19 on checks 11593 through 11650 and check number 11652, motion carried unanimously. Moved by Director Lindow seconded by Director Clodt to approve the out of state motion, motion carried. Moved by Director Lindow seconded by Director Clodt to go into closed session to discuss the negotiation with the Diemer Intertie with the attorney, at 11:50 a.m. Moved by Director Clodt seconded by Director Lindow to go back into regular session with all directors present. No action taken. Board sent out for lunch in preparation for afternoon work shop. Director Clodt. reported on the meeting at the Library on Monday night regarding the possibility of starting a museum in Yorba Linda. The Library District can now because of recent legislation go ahead with the project. Several possibilities but no real decisions. Discussion on the District building on Olinda and the old West property on Yorba Linda Blvd. and Palm Avenue that is now City property. Final decision of this Board to have our attorney determine what is involved with getting rid or selling surplus property of the District. We can then proceed and review the various alternatives. The list of concerns was reviewed and it was agreed that everything through item 9 should still be left on with the addition of a new item to analyze the operation costs, whether to pump or purchase, electricity or gas most economical operation - Engineering committee to be assigned the project. Moved by Director Lindow seconded by Director Knauft to go into closed session at 2:45 p.m. to discuss personnel matters, motion carried. Moved by Director Lindow seconded by Director Korn to go back into regular session at 4:30 p.m., motion carried. Moved by Director Knauft seconded by Director Lindow to approve a 6% increase in salary for the officers of the District, general manager, auditor and secretary to be effective with pay period starting March 9th, motion carried unanimously. Moved by Director Lindow seconded by Director Clodt to adjourn at 4:45 p.m. , motion carried unanimously. ~ P Jea E.eWS' ecretary