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HomeMy WebLinkAbout1981-03-12 - Board of Directors Meeting Minutes1629 March 12, 1981 The regular meeting of the Board of Directors of the Yorba Linda County Water District `was called to order by President Knauft at 8:30 a.m. in the offices of the District on Plumosa. Directors Knauft, Lindow, Clodt, Korn and Cromwell were present. Also pre- sent Ralph C. Shook general manager, Jean Mathews secretary, Betty Emblidge auditor, Bill Robertson project manager, P.D. Royere assistant general manager, Art Kidman attorney and DuWayne Lidke of James M. Montgomery. Mr. Robertson introduced Mike Maloney as the engineer on the San Antonio Road Project. Moved by Director Lindow seconded by Director Cromwell to approve the minutes for February 26, 1981 as mailed, motion carried. Moved by Director Lindow seconded by Director Clodt to receive and file the letter from Glenn P. Allen, motion carried. President Knauft presented a 20 year pin to Bob Morales, complimenting him on his work with the District, his perfect attendance and his family. He invited Bob to stay to the meeting. The ACWA spring conference on May 13-15 at Anaheim was announced. Moved by Director Clodt seconded by Director Cromwell to authorize the attendance of the five directors the general manager and three staff members as indicated by general manager. Motion carried. Director Lindow reported on the city council meeting of March 2, 1981. The announce- ment of Henry Wedda as man of the year was made. They announced that a city housing element to the general plan was due by October 1981. President Knauft explained that this called for various types of housing for various types of people. Director Clodt reported on the planning commission meeting of March llthe, planning director Rosen was absent so no action was taken on the NOCCCD plans for housing etc. Mr. Shook asked if Mike Maloney and Bill Robertson could be heard on the report of the bids for the San Antonio Road Project. McGuire Construction was the apparent low bidder and because of some bid items being extremely low, staff met with a rep- resentative from McGuire Construction to determine if they had made a mistake on the bid or if it was correct. McGuire Construction had made a mistake on their bid but said they preferred to go ahead and not forfeit their bond. Discussion. Mr. Maloney and Bill Robertson answered questions from the Board. McGuire said it was a small job and would bill a time before they went to a very large job so were will- ing to go ahead. Both Bill and Mr. Maloney felt it was not because of the bond for- feiture. Moved by Director Cromwell seconded by Director Knauft to accept the low bid from McGuire Construction, motion passed with four yes and one no vote. Mike Payne engineering manager came into the meeting at 9:05 a.m. Bill Robertson asked the board to establish a budget for materials and labor and equipment and authorization to file and EIR on the San Antonio Project. Discussion moved by Director Cromwell seconded by Director Korn to establish a budget of $100,000.00 for the San Antonion Project and authorization to file the EIR Negative Declaration. Motion carried unanimously. March 12, 1981 (continued) 1630 Director Lindow reported on the ISDOC meeting of March 11. The report and work done by Bob Rausch had about depleted the treasury of ISDOC so they proposed to ask all the membership districts to pay at least $50.00 to help take care of these additional expenses. A part of this would go to hire Mr. Chas Wiggins to represent the special districts at the hearing before the Board of Supervisors on the property tax allocation problems. President Knauft added that the hearing on March 23 would probably be postponed because Supervisor Nestande would be out of town. Discussion on the possibility of representation on LAFCO. General manager to review this and put it on the List of Concerns. The policy statement as prepared by Bob Rausch was reviewed and discussed, at the ISDOC meeting and Attorney Kidman asked the Board to consider supporting this statement and perhaps getting some publicity on it also. Discussion. Moved by Director Cromwell seconded by Director Lindow to adopt Resolution No. 81- 02 entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT SUPPORTING THE ISDOC PROPERTY TAX ALLOCATION STATEMENT. Roll call vote: Ayes, Directors Lindow, Clodt, Korn, Cromwell and Knauft. Noes: none. Absent, none. Passed and adopted this 12th day of March 1981. The next ISDOC meeting is May 20 at Costa Mesa City Hall. Bill Robertson memorandum on the time extension of the Telemetry Design and Engineering Task Order was discussed. DuWayne Lidke explained why they had requested an extension but assured everyone there would be no increase in the fees. Discussion. Moved by Director Lindow seconded by Director Cromwell to grant the time extension for another two months at no increase in cost to the District. Passed with a four to one vote. President Knauft asked for a ten minute recess. Meeting reconvened at 10:10 a.m. with all directors present. The memorandum on the inspection fees and extension of time on the De Los Reyes Reservoir was discussed. A letter as written by the attorney was reviewed and President Knauft asked Mr. Lidke if he had any comments on the letter. The daily figure for inspection was all right if it was clarified by saying calendar day instead of the working day. With that one correction the letter was approved by everyone. Moved by Director Lindow seconded by Director Korn approving the letter conditioned on it being signed by both the engineer and the contractor. Liquidated damages are waived by the District for that period, this does not modify the contract in any other way except as specified in the letter. Motion carried with four to one. Attorney Kidman reported on public entities first if we is excess to the District's District has always had an a requirement. Recommended Knauft, meet on March 16 at the Olinda property. We do not have to offer it to the decide to sell it. We only have to establish that it needs and then go ahead and sell. In the past the appraisal of the property to be sold but that is not that building committee, Director Clodt and President a time agreeable with Dr. Emery and make some plans. 1631 March 12, 1981 (continued) The De Los Reyes Reservoir Agreement with S and S has been finalized. The only change is that the interceptor ditches (if there are any) will not be lined and the street will not be paved and this was agreed before on the street portion. Discussion. Moved by Director Korn seconded by Director Lindow to approve the agreement as submitted and authorize the proper officers to execute the agreement, motion carried unanimously. Betty Emblidge's auditor report was received and filed. She had invested one million at 14 3/4% for 120 days. Discussion regarding investing in Savings and Loan companys. Moved by Director Korn seconded by Director Knauft to direct the finance committee to reconsider or research Savings and Loan investments, motion carried unanimously. Moved by Director Korn seconded by Director Lindow to approve the following items on the consent calendar: S 23-1602 Robert Mallison 18971 Montecito Drive 0.61 acres sewer only in the amount of $1141.00, S 14-1490 Y.L. Veterinarian Hospital on Olinda Street for sewer in the amount of $1118.00, S 81-10 New- Lonamen on Highland 3 acres with 3 oil wells, sewer only charges $3900.00 and water and sewer Job 81-05 Silas W. Lehmer at Rose and Linda Vista .71 acres water charges $5840.66 and sewer S-18-401 $2,263.64 and the motion allowing the Directors to leave the State before the next regular meeting. Motion carried unanimously. Moved by Director Lindow seconded by Director Korn to approve for payment the audited bills and refunds in the amount of $130,472.79 on checks 11651 through 11732, motion carried unanimously. Director Lindow moved and Director Korn seconded to adjourn to a closed session, motion carried. Moved by Director Lindow seconded by Director Cromwell to come out of closed sesssion at 12:10 noon. Moved by Director Lindow seconded by Director Cromwell to authorize the attorney to send the previously discussed letters to The Irvine Company and to Alex Bowie under date of March 12, 1981, motion carried unanimously. The N.O.C.C.C.D. Annexation tabled to be reconsidered at a later meeting. Engineering Committee meeting set for March 16, at 8:00 a.m. Finance Committee meeting set for March 24 at 2:30 p.m. President Knauft asked Art Kidman for his ideas on ways to keep our attorney costs and fees down. Discussion at length. After which President Knauft asked Art to give it some thought and consideration. All agreed that it was not quality but perhaps quantity. Perhaps we are asking our attorney to do things that could be done by staff. Mr. Kidman said he already was including a letter with his bill explaining the charges and felt if the Directors saw this letter it might help to clarify the bill. A further suggestion was made to change Ordinance No. 1 and change the agenda for the meetings so that the decision making items were heard first and the items that take a lot of time and do not require the attorney be left to the last. Agreed that a change might be tried first before the Ordinance is changed. Moved by Director Lindow seconded by Director Clodt to adjourn at 12:50 p.m. motion carried. Jean ~~,ecretary