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HomeMy WebLinkAbout1981-03-26 - Board of Directors Meeting Minutes1632 March 26, 1981 The regular meeting of the Board of Directors was called to order by President Knauft at 8:30 a.m. in the offices of the District on March 26, 1981. Directors present Roy Knauft, Howard Lindow, Fred Clodt, Art Korn and Whit Cromwell. Also present Ralph Shook general manager, Jean Mathews secretary, Betty Emblidge auditor, Art Kidman attorney, DuWayne Lidke engineer, Mike Payne engineering manager, Pete Royere assistant general manager, Bill Robertson project manager and Sam Peterson engineer. Moved by Director Lindow seconded by Director Clodt to approve the consent calendar as follows: the minutes for regular meeting of March 12th as mailed, the motion to permit directors to leave the State of California between this meeting and the next regular meeting of the Board and single sewer application for Job No. S 14-1576 for Leonard Bigogner at 4885 Main Street, charges in the amount of $303.00, motion car- ried unanimously. The Proposal from Sam W. Peterson Civil Engineer reviewed. Moved by Director Clodt seconded by Director Korn to approve the proposal as presented and granted author- ization for the proper officers to sign the proposal. Motion carried unanimously. Sam Peterson thanked the Board and left the meeting. A letter from Milo Keith of Keith and Associates asking to be released from his current contract for services and suggesting that we transfer the contract to Sam Peterson. The Board expressed their desire to let Milo know they were pleased over the many years with his services and friendship. Moved by Director Lindow seconded by Director Korn to adopt a RESOLUTION NO. 81-03 entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF THE YLCWD RE: MILO KEITH'S SERVICE TO YLCWD. Roll call vote: Ayes: Directors Lindow, Clodt, Korn, Cromwell and Knauft. Noes, None. Absent none. Passed and adopted this 26th day of March, 1981. Mr. Robertson's memorandum on the joint use of water district facilities has been reviewed by the Board. Moved by Director Cromwell seconded by Director Lindow to receive and file. Art Kidman attorney for the District explained in some detail the Diemer Intertie Amendments and the E1 Toro Lawsuit. The documents are ready to be signed, a Mutual Release settling the lawsuit. There is also a clarifying letter to be signed. Mov ed by Director Knauft seconded by Director Lindow to approve execution of the letter as indicated by Attorney Kidman, motion carried. The engineering committee reported on their meeting of the 24th and asked Mr. Lidke to consider drafting a new proposal for engineering services for the Board's consider- ation. Moved by Director Cromwell seconded by Director Clodt to receive and file the Diemer Intertie Construction report motion carried. Mr. Shook reported that the Diemer line should be substantially completed and on line by June 1, 1981 at the very latest. The dedication ceremony has been set for 11:00 a.m. on April 23, 1981. Moved by Director Lindow seconded by Director Korn to approve for payment--the audited bills and refunds in the amount of $176,323.37 on checks 11733 through 11814. Motion carried unanimously. 1633 March 26, 1981 (continued) President Knauft ordered that the February billing report be received and filed. Auditor Betty Emblidge reported that requests had been sent to several auditing firms requesting proposals for the new fiscal year. The investment policy re- garding Savings and Loans is being checked out. The Valencia Bank NOW account is still being checked. Bank of America maintains they do not have or can not offer the NOW account to public agencies. Auditor instructed to get a letter from Bank of America explaining why they can not provide NOW account as Valencia Bank proposes. Bill Robertson project manager gave a report on the Bryant Ranch funding. Campeau Corporation has made several requests, one that they do all of the planning and we merely review, the other they would not pay certain costs of the temporary line, and they wish to change the refundable. Campeau has asked if they can make a pre- sentation to our Board of Directors. Discussion. Attorney Kidman said that the District, because of the Improvement Districts has a legal obligation to plan the water facilities. Decision to have a special meeting of the Board, District staff and Campeau repre- sentatives to a meeting set for April 6th at 7:30 p.m. (monday). President Knauft declared a recess at 10:25 a.m. Meeting reconvened at 10:45 a.m. with all directors present. Moved by Director Korn seconded by Director Cromwell to authorize staff to select an independent engineer to review capital cost and 0 and M data for buried con- crete versus above ground steel tanks. Motion carried with three yes votes. Moved by Director Cromwell seconded by Director Korn and carried that the District seek proposals from qualified engineering firms including James M. Montgomery for the Baldwin Reservoir Project design. Mr. Robertson said that B41dwin would donate the land if we have a buried reservoir, however they had certain criteria for the District to meet. Mr. Robertson to give the proposal further study and analysis and report back. Mr. Robertson's memorandum regarding a task order to Converse Ward Davis Dixon to provide geotechnical services to locate a zone 6 reservoir site at a cost not to exceed $5300.00 was reviewed. Moved by Director Korn seconded by Director Lindow to approve the recommendation of the staff on the above task order, motion carried unanimously. President Knauft asked P.D. Royere to report on the Building Committee meeting with Dr. Emery. Dr. Emery and Kathy Kott have presented a proposal to purchase the Olinda Street property and will keep it or attempt to restore it to its school house appearance. Discussion. Moved by Director Lindow seconded by Director Knauft to authorize the appraisal of the property for a potential sale, motion carried. The Organization and Personnel committee presented a report on the emergency fire storage for Southern California Water approving in concept the letter as drafted by Mr. Shook. Moved by Director Korn seconded by Director Cromwell to approve the concept as expresssed in the letter to So. Calif. Water for the emergency fire storage request. Motion carried. 1634 March 26, 1981(continued) General manager Shook explained that there had been an informal policy followed with regard to Educational Incentive Program and asked the Board for a more formal ruling. There are seven persons who have completed classes. At this time he has asked temporary permission to exceed the range in the existing salary range res- olution. Moved by Director Korn seconded by Director Cromwell to give the general manager temporary authorization to exceed the present salary ranges for educational adjustments, motion carried. Mike Payne said that the people involved in the Eureka property and the extension of the sewers would not be able to attend the meeting today but he would like to discuss the memorandum he had mailed to the Directors. Director Lindow asked to be excluded from the discussion because his property adjoins the property in question. The proposal as presented is for the District to participate under Resolution No. 154 was reviewed. Moved by Director Clodt seconded by Director Knauft to charge the Developer $3000.00/acre as a cash deposit, with the District participating under Resolution No. 154 for the rest of the construction costs,motion carried. Discussion regarding the sewer refund program and President Knauft instructed Mr. Shook, Mr. Korn and Mr. Payne to meet as an ad hoc committee and review the program and bring their recommendations back to the Board for review. Director Cromwell reported on the city council meeting of March 16, 1981. Director Korn reported on the planning commission meeting of March 25, 1981. City assignments for April:city council April 22 Director Lindow. Planning comm- ission April 15 Director Cromwell and April 29 Director Korn. The hearing on the tax allocation matter has been rescheduled for March 31 at 9:30 a.m. in the old hearing room. Board members asked to be present and Whit Cromwell to make his presentation as planned. Discussion on the OCWD Engineers Report regarding an increase in the replenishment assessment. General manager instructed to ask for an explanation of the increase and to invite OCWD Director Larry Kraemer to come to a meeting of this Board. The feeling is that at this point the Board opposes this new high rate and would ask them to hold to the lower rate because of the good condition of the basin. The NOCCCD annexation memorandum to be tabled again. Suggested time for discussion April 2, 1981 at 8:30 a.m. Moved by Director Lindow seconded by Director Clodt to adjourn to a closed session for the purpose of resolving the dispute over payments on the temporary line. Motion carried. Moved by Director Clodt seconded by Director Cromwell to come out of closed session motion carried. Moved by Director Clodt seconded by Director Knauft to adjourn to April 2, 1981 at 8:30 a.m. motion carried. Jean E. Mathews, Secretary