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Home My WebLink About2009-06-08 - Personnel-Risk Management Committee Meeting Agenda Packet 'rb Linda Water District AGENDA YORBA LINDA WATER DISTRICT PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING Monday, June 8, 2009, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director Paul R. Armstrong, Chair Ken Vecchiarelli, General Manager Director Ric Collett Gina Knight, Human Resources Manager 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 2.1. Proposed Authorized Positions FY 2009/2010 2.2. Status of Recruitments 2.3. Status of Risk Management Activities 2.4. Future Agenda Items and Staff Tasks 3. CLOSED SESSION The Committee may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 3.1. Public Employee Discipline/Dismissal/Release Pursuant to Section 54957 of the California Government Code 4. ADJOURNMENT 4.1. The next regular meeting of the Personnel-Risk Management Committee will be held July 13, 2009 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.1 AGENDA REPORT Meeting Date: June 8, 2009 Budgeted: No To: Personnel-Risk Management Committee Funding Source: All Funds From: Ken Vecchiarelli, General Manager Presented By: Gina Knight, Human Resources Dept: Administration Manager Reviewed by Legal: N/A Prepared By: Gina Knight, Human Resources CEQA Compliance: N/A Manager Subject: Proposed Authorized Positions FY 2009/2010 SUMMARY: The purpose of this report is for the Personnel/Risk Management Committee to reevaluate the proposed staffing and the total number of authorized positions for FY 2009/10. If the Committee determines that additional staffing is required then staff will revise the proposed draft budget for consideration by the Board of Directors. DISCUSSION: On June 2, 2009, District staff conducted a Budget Workshop comprised of the District's Board of Directors, General Manager, Assistant General Manager and Department Managers. Staff discussed the District's personnel needs and the proposed authorized positions for the upcoming FY 2009/2010. Presented with the troubled economic climate, staff took a very conservative approach when dealing with the District's personnel needs and proposed to decrease the number of authorized positions from 84 to 82 by eliminating two (2) full-time positions. In addition, staff recommended funding only 75 of the remaining authorized positions for FY 2009/2010, thereby continuing with the District's current cessation of recruitments into the next Fiscal Year. During the presentation of the District's personnel resources, staff was instructed to reconsider the District's needs for a full-time, high-level resource in the area of public and public affairs. Staff was instructed to present information to the Personnel/Risk Management Committee at their next scheduled meeting for further discussion and consideration. Staff conducted a review and surveyed several agencies for positions related to Public Information/Public Affairs. Results from the survey showed that among the agencies surveyed, most have only one employee performing the duties of the public information officer position. At the same time, staff requested information for positions related to water conservation and resource efficiency. The results shown on the attached spreadsheet show that several of the agencies surveyed were focusing on these resources to a much higher degree. As a point of information, staff allocated funds under consulting services to supplement the District's Public Information needs during FY 2009/2010 and did not propose a new full time position. At this time, staff is still recommending that we supplement our current staff with focused consulting resources for any additional public information activities and public awareness outreach that will be needed over the next fiscal year. ATTACHMENTS: 060809_Attachment _Job_Descr-Agencies.doc classification Survey Results Backup Material 060809 Attachment Job Descr Agencies Updated.doc .,-,-ated Survey Results Backup Material Agency Title Salary Range Supervises Chino Basin Water Conservation Specialist Not available Conservation District Inland Empire Utilities Administration and Public $7,006-$8,536 Assigned Agency Affairs Officer staff Irvine Ranch Water Conservation Supervisor/ $5,119-6,942 2+ District Acct Mgr Water Conservation $4,319-6,148 - Analyst Sr. Water Conservation $4,077-5,799 - Specialist Mesa Consolidated Conservation Specialist $4,339-5,981 - Water District Resource Efficiency Specialist $5,032-6,937 - Conservation/Customer Service Coordinator $5,693-7,848 2 Public Information Specialist $5,032-6,937 - Monte Vista Water Public Affairs Specialist $4,839-6,195 - District City of Orange Business & Public Affairs $6,564-8,418 Tech & Manager Admin support staff Rancho California Water Conservation/Water Use $31.82-38.21 - District Efficiency Analyst Cucamonga Valley Public Affairs Officer $6,217-8,706 1+ staff Water District Public Affairs Rep 1 $25.21-30.65 - Public Affairs Rep 11 $27.80-33.79 - Public Affairs Rep 111 $35.48-39.17 - Public Affairs Intern $10.00-12.00 - South Coast Water Public Information $6,764-9,663 Clerical District Officer/Strategic Planning support staff Water Employee Conservation Specialist $3,897-5,112 - Services Authority (Elsinore) # Total Agency Title Salary Range Super- # Serv Op. vises Empl Connec. Budg Chino Basin Conservation Specialist Not available 13 -0- Water Conserva- Conservation tion only District DID NOT Inland Empire Administration and Public $7,006-$8,536 Assign- 308 RESPOND Utilities Agency Affairs Officer ed staff author To msgs -ized Irvine Ranch Conservation Supervisor/ $5,119-6,942 2+ 305 95,865 $97 mil Water District Acct Mgr Water Conservation Analyst $4,319-6,148 - Sr. Water Conservation Specialist $4,077-5,799 - Mesa Conservation Specialist $4,339-5,981 - 62 23,500 $25.6 Consolidated Resource Efficiency budg. mil Water District Specialist $5,032-6,937 - 60 Conservation/Customer filled Service Coordinator $5,693-7,848 2 Public Information Specialist $5,032-6,937 - Monte Vista Public Affairs Specialist $4,839-6,195 - 36 11,687 $12.7 Water District mil City of Orange Business & Public Affairs $6,564-8,418 Tech & 44 35,377 $22.4 Manager Admin Water mil support staff 42,195 Rancho Conservation/Water Use $31.82-38.21 - 146 water $61 California Water Efficiency Analyst 17,180 mil District waste wtr Cucamonga Public Affairs Officer $6,217-8,706 1+ staff 122 48,000 $93.9 Valley Water +5 District Public Affairs Rep 1 $25.21-30.65 - Board Public Affairs Rep 11 $27.80-33.79 - Public Affairs Rep 111 $35.48-39.17 - Public Affairs Intern $10.00-12.00 - 12,300 South Coast Public Information Officer/ $6,764-9,663 Clerical Close water $7 Water District Strategic Planning support to 100 17,800 mil staff sewer Water Employee Conservation Specialist $3,897-5,112 - 150- 30,000 $50.4 Services 160 mil Authority (Elsinore) ITEM NO. 2.1 AGENDA REPORT Meeting Date: June 8, 2009 Subject: Status of Recruitments ATTACHMENTS: Authorized Positions 060409.xls -uthorized Positions Backup Material As of June 4, 2009 Authorized Positions Salary Start Range Position Classification Auth Emp Status/Comments Date 1-11 (Temporary Help) 0 0 12 13 14 15 Customer Service Representative 1 1 1 16 Meter Reader 1 2 2 17 Accounting Assistant 1 1 1 Customer Service Representative 11 1 1 Engineering Secretary 1 1 Maintenance Worker 1 8 8 Mechanic 1 1 1 Operations Secretary 1 1 18 Meter Reader 11 2 2 19 Customer Service Representative 111 2 2 Storekeeper 1 1 20 Engineering Technician 1 0 0 Maintenance Distribution Operator 11 8 7 Under filled with (5) Maintenance Worker I positions. Water Quality Technician 1 0 0 21 Accounting Assistant 11 2 1 Filled with part time consultant. Facilities Maintenance 1 1 Mechanic 11 0 0 22 Information Systems Technician 1 1 1 Water Quality Technician 11 1 1 Under filled with (1) WQT 1. 23 Executive Secretary 1 1 Maintenance Distribution Operator 111 5 4 On hold per Operations Manager. Meter Services Representative 1 1 Mechanic 111 1 1 Personnel Technician 1 1 Plant Operator 11 4 3 Additional operator position will be assessed by the GM after the Instrumentation Technician is filled. 24 Construction Inspector 1 1 Engineering Tech 11 3 3 GIS Technician 1 1 Information Systems Technician 1 1 11/Programmer Authorized Positions Salary Start Range Position Classification Auth Emp Status Date 25 Assistant Administrator 1 1 0 On hold per General Manager. Human Resources Analyst 1 1 Instrumentation Technician 1 1 Sr. Accountant 1 1 26 GIS Administrator 1 0 On hold per IT Director. Project Engineer 2 2 Sr. Construction Inspector 1 1 Sr. Fleet Mechanic 1 1 Sr. Maintenance Distribution Operator 4 4 Sr. Plant Operator 1 1 27 Customer Service Supervisor 1 1 28 Management Analyst 1 1 29 Water Quality Engineer 1 1 Safety & Training Officer 1 0 On hold per HR Manager. 30 Sr. Project Engineer 1 0 Filled with part time consultant. Water Maintenance Superintendent 1 1 SCADA Administrator 1 1 Information Systems Administrator 1 1 31 Chief Plant Operator 1 1 32 33 34 Sr. Project Manager Opened 5/12/09 and Closes 6/11/2009. We are currently advertising online with Careerbuilder.com, BCWaterjobs and Jobs Available. Recruitment flyers were mailed to public agencies throughout Southern 1 0 California. 35 36 Human Resources Manager 1 1 37 Engineering Manager 1 1 Finance Director 1 1 Information Technology Director 1 0 Operations Manager 1 1 38 39 40 Assistant General Manager 1 1 General Manager 1 1 Total 84 74