The URL can be used to link to this page

Home My WebLink About2009-06-15 - Public Information-Technology Committee Meeting Agenda Packet 'rb Linda Water District AGENDA YORBA LINDA WATER DISTRICT PUBLIC INFORMATION-TECHNOLOGY COMMITTEE MEETING Monday, June 15, 2009, 9:00 AM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director Ric Collett, Chair Ken Vecchiarelli, General Manager Director Michael J. Beverage Pat Grady, Assistant General Manager Cindy Botts, Management Analyst 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 2.1. Conservation Ordinance - Doorhanger Revised Design 2.2. Conservation Ordinance - Trifold Changes 2.3. Conservation Ordinance - Table Tent Follow Up 2.4. Conservation Ordinance - OC Register Advertisement 2.5. Conservation Ordinance - Reverse Calling 2.6. MWDOC/YLWD Joint Truck Magnets - Conservation 2.7. Orange County Clerk-Recorder's Office Bill Insert 2.8. Customer Newsletter - Summer 2009 Potential Content 2.9. Public Information Program Growth - Current and Future 2.10. Update on District's Technology Projects 2.11. Future Agenda Items and Staff Tasks 3. ADJOURNMENT 3.1. The next regular meeting of the Public Information-Technology Committee will be held July 7, 2009 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.1 AGENDA REPORT Meeting Date: June 15, 2009 Budgeted: Yes To: Public Information-Technology Cost Estimate: $550 Committee Funding Source: N/A From: Ken Vecchiarelli, General Account No: 124580 Manager Presented By: Cindy Botts, Management Dept: Administration Analyst Reviewed by Legal: N/A Prepared By: Cindy Botts, Management CEQA Compliance: N/A Analyst Subject: Conservation Ordinance - Doorhanger Revised Design ATTACHMENTS: Doorhanger Front_REVISED.pdf Doorhanger Front Backup Material Doorhanger Back REVISED.pdf ;er Back Backup Material Yorba Linda Water District We were in the area and wanted to make you aware of the following restrictions: ❑ Watering between 9am and 6pm ❑ Watering more than 15 min per station per day ❑ Excessive Water Flow/Runoff ❑ Washing down of hard surfaces ❑ Watering when it is raining ❑ Other G I I I I M I Pursuant to Ordinance 09-01, this Doorhanger serves as a Notice of Violation Yorba Linda Water District Flc: -f.- ii Dr_11 YC1LjP., Fi To11110F. C,c r1&-(=r~~t II&Aod Conservation Tips 41 Limit watering to 15 min. per station per day. 41 Refrain from washing down drive-ways, sidewalks or patios. 41 Adjust sprinkers to eliminate overspray and runoff. 41 Step on your grass to check if it needs to be watered. If it pops back up, it doesn't. 41 Promptly repair all leaks, including those within your sprinkler system. More conservation tips can be found at: www.ylwd.com 714-701-3000 ITEM NO. 2.4 AGENDA REPORT Meeting Date: June 15, 2009 Subject: Conservation Ordinance - OC Register Advertisement ATTACHMENTS: Conservation Ordinance Ad Draft.pdf -conservation Ordinance OC Register Ad Draft Backup Material Q Yx ] Cuts in rater aifocat on due to environmental and - regulatoiy drought make water use eff€eiency vitaj~ Rem, r~Fr~ ~f1LY E, yes ir~~ n u s No vicite€ang frr)pT 93 fifT~ NO R:~Rloff ow WashirT. !Gown ,Of p and )Jlr` ~ _ t I •ariana ~~4 =s4 Irv Ether, : s 3 . ITEM NO. 2.6 AGENDA REPORT Meeting Date: June 15, 2009 Budgeted: N/A To: Public Information-Technology Committee Funding Source: N/A From: Ken Vecchiarelli, General Manager Presented By: Cindy Botts, Management Dept: Administration Analyst Reviewed by Legal: N/A Prepared By: Cindy Botts, Management CEQA Compliance: N/A Analyst Subject: MWDOC/YLWD Joint Truck Magnets - Conservation SUMMARY: MWDOC has offered truck magenets to it's member agencies free of charge as long as the MWDOC logo remains on the magnet. Staff is presenting a total of 6 designs for the committee to consider. These magnets can be customized within any design to display the District's corrected logo, as well as the website and phone number of YLWD. Currently, MWDOC has included it's own information on the magnet designs in order to show a "mock up" of what the completed design would look like. Additionally, the conservation tips can be changed to reflect our current ordinance stage restrictions. There is no limit on the number of magnets that can be ordered and MWDOC is planning to complete the order by the end of June with an expected delivery date to the agencies with 6 weeks. ATTACHMENTS: Earth Drop_pdf Magnet Design 1- Earth Drop Backup Material Earth_Faucet.pdf `'ilagnet Design 1- Earth Faucet Backup Material Hose.pdf ?Magnet Design 1- Hose Backup Material Reservoir.pdf lagnet Design 1- Reservior Backup Material Water Hero.pdf Jagnet Design 1- Water Hero Backup Material Cracked Earth.pdf "agnet Design 1- Cracked Earth Backup Material tin W� mi O MORE WI TH LESS ♦ Take shorter showers • Wash full loads of laundry ♦ Fix leaky sprinkler heads Yorba Linda Water District Visit BeWaterWise.com or call (714) 963 -3058. m Yorba Linda Water District WATER: DO MORE WITH LESS • Take shorter showers ♦ Wash full loads of laundry • Fix leaky faucets Visit bewaterwise.com or call (714) 963 -3058. MUNICIPAL WATER DISTRICT v OF ORANGE COUNTY WATER: DLi MORIE �W�UH L MUNICIPAL s �pr r, WATER inda _ _ DISTRICT OF Distric i i i • ORANGE + - -- COUNTY s WATER: D��D M ORE WITH LESS Yorba Linda Water District Take shorter showers Wash full loads of laundry Replace your lawn with native plants Visit SaveWaterOC.com or call (714) 963 -3058. MUNICIPAL WATER DISTRICT OF ORANGE COUNTY NS L. -- 0 o el ITEM NO. 2.7 AGENDA REPORT Meeting Date: June 15, 2009 Budgeted: N/A To: Public Information-Technology Committee Funding Source: N/A From: Ken Vecchiarelli, General Manager Presented By: Cindy Botts, Management Dept: Administration Analyst Reviewed by Legal: N/A Prepared By: Cindy Botts, Management CEQA Compliance: N/A Analyst Subject: Orange County Clerk-Recorder's Office Bill Insert SUMMARY: The Orange County Clerk-Recorder's Office has opened a new branch in Fullerton to serve North Orange County residents and has requested that all public agencies include a bill insert to inform their residents of the new office. The Clerk-Recorder's Office will be paying the fee to insert their notice directly to InfoSend and this fee payment will also cover any bill inserts YLWD wishes to include during the same time period for free. The announcement is not time-sensitive and staff has currently directed InfoSend to begin sending the announcement out in the July billing, with it inserted behind our 2009 Consumer Confidence Report. ATTACHMENTS: Clerk-Recorder s Office Insert- July 09.pdf Jerk-Recorder's Office Insert Backup Material Now Open! ORANGE COUNTY CLERK - RECORDER No rth C o unty Bea, nc h 0 ffiic e Orange County CleriiRecorclerRm Daly has o p e ne d an o ffic e in histo ric d o wnto wn Rifle rto n, m a ld rg public se rvic e s m o m accessible for No rth C o unty m sid e nts. 201 N HaxborMulevaxd (NWcomerofAmerige and Harbor) Downtown Medon Hours: 9 am to 4 pm, Monday -fhday Services available include: • Recording re a l p ro p e rty transactions • Copiesofbirth, death, and marriage records • Copiesof property records (1982 - pre sent) • Issuing marriage licenses • Performing c iv>2 we d d ing ceremonies • Filing fie titio us b urine ss na me sta to me nts • No to ry Pub lic Re g istra do n O the r b e ne fits: • Fie e and c o nve nie nt p a &ng • Public computersto researchrecords • Large private civilwedding ceremonyroom Questions? C a R us a t (714) 834- 2500 or visit usatwww.ocrecoider.com ITEM NO. 2.10 AGENDA REPORT Meeting Date: June 15, 2009 To: Public Information-Technology Committee From: Ken Vecchiarelli, General Manager Presented By: Pat Grady, Assistant General Dept: Information Manager Technology Prepared By: Pat Grady, Assistant General CEQA Compliance: N/A Manager Subject: Update on District's Technology Projects SUMMARY: Staff will update the Committee on the status of current information technology projects. Updates will be provided for the following: GIS . Financial and Utility Billing Systems . Online Bill Pay . Electronic Imaging and Archiving . Agenda Automation . CMMS . SCADA System . Web Site Updates (Water Shortage Levels and Conservation Ordinance) . Intranet Enhancements