HomeMy WebLinkAbout2009-06-25 - Resolution No. 09-06
RESOLUTION NO. 09-06
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE BUDGET FOR FISCAL YEAR 2009/10
AND RESCINDING RESOLUTION NO. 07-09
WHEREAS, the Yorba Linda Water District has prepared a one year budget for fiscal
year 2009/10; and
WHEREAS, on June 2, 2009, the proposed "Draft" budget for fiscal year 2009/10 was
presented and reviewed by the Board of Directors of the District at a
workshop meeting; and
WHEREAS, the "Final" budget for fiscal year 2009/10 was presented and considered
by the Board of Directors at a regular meeting on June 25, 2009; and
WHEREAS, it is the desire of the Board of Directors to adopt the budget for fiscal year
2009/10, and rescind Resolution No. 07-09.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
' Section 1. That the budget for fiscal year 2009/10, set forth in Exhibit "A" attached
hereto, is hereby approved and adopted.
Section 2. The budget for fiscal year 2009/10, including the Budget Authority
Guidelines recommended to administer the budget, set forth in Exhibit "B"
and attached hereto, is in full force and effect beginning July 1, 2009, and
continuing until this Resolution is rescinded by the Board of Directors.
Section 3. That Resolution No. 07-09 is hereby rescinded effective July 1, 2009.
PASSED AND ADOPTED this 25th day of June 2009, by the following called vote:
AYES: Directors Armstrong, Beverage, Collett, Mills, Summerfield
NOES: None
ABSTAIN: None
ABSENT: None
6 John W. gbmmelfield, President
' Yorba Linda Water District
Resolution No. 09-06 Approving the Budget for FY 2009/10 1
ATTEST:
7
Ken Vecchiarelli, Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
rthur G. Kidman, Esq.
McCormick, Kidman and Behrens
Resolution No. 09-06 Approving the Budget for FY 2009110 2
1 EXHIBIT A
1
1
Annual Budget
FY 2009/10
Yorba Linda Water District FY 2009/10 Budget
Table of Contents
Executive Summary ........................................................................................................ 5
Budget Resolution......................................................................................................... 12
Budget Authority Guidelines (Exhibit “B”) ...................................................................... 14
Organizational Structure ............................................................................................... 16
Budget Assumptions ..................................................................................................... 17
Summary of Income and Total Outlay (Water and Sewer) ............................................ 19
Distribution of Expenses and Outlay ............................................................................. 20
Reserves & Funding Sources ....................................................................................... 21
Revenues & Expenses (Water and Sewer) ................................................................... 22
Revenues & Expenses (Water) ..................................................................................... 24
Distribution of Variable Water Costs ............................................................................. 26
Historic Variable Water Costs ....................................................................................... 27
Revenues & Expenses (Sewer) .................................................................................... 28
Personnel Summary (All Departments) ......................................................................... 30
Five-Year Capital Improvement Program (FY 2009/14) ................................................ 31
Capital Improvement Program (FY 2009/10) ................................................................ 32
Vehicles and Capital Equipment (FY 2009/10) ............................................................. 36
Board of Directors (Series 1000)................................................................................... 38
Board of Directors Programs & Responsibilities ........................................................... 39
Board of Directors Budget ............................................................................................. 40
Administration (Series 2000) ......................................................................................... 41
Administration Programs & Responsibilities ................................................................. 42
Administration Personnel Summary .............................................................................. 44
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Yorba Linda Water District FY 2009/10 Budget
Administration Department Budget (FY 2009/10) ......................................................... 45
Administration Budget by Division (FY 2009/10) ........................................................... 46
Finance (Series 3000) ................................................................................................... 47
Finance Programs and Responsibilities ........................................................................ 48
Finance Personnel Summary ........................................................................................ 51
Finance Department Budget (FY 2009/10) ................................................................... 52
Finance Budget by Division (FY 2009/10) ..................................................................... 53
Finance Vehicles and Capital Equipment ..................................................................... 54
Engineering (Series 4000) ............................................................................................ 55
Engineering Programs & Responsibilities ..................................................................... 56
Engineering Personnel Summary ................................................................................. 59
Engineering Department Budget (FY 2009/10) ............................................................. 60
Engineering Budget by Division (FY 2009/10) .............................................................. 61
Engineering Vehicles and Capital Equipment ............................................................... 62
Operations (Series 5000) .............................................................................................. 63
Operations Programs & Responsibilities ....................................................................... 64
Operations Personnel Summary ................................................................................... 67
Operations Department Budget (FY 2009/10) .............................................................. 68
Operations Budget by Division (FY 2009/10) ................................................................ 69
Operations Vehicles and Capital Equipment ................................................................. 70
Information Technology (Series 6000) .......................................................................... 71
Information Technology Programs & Responsibilities ................................................... 72
Information Technology Personnel Summary ............................................................... 75
Information Technology Department Budget (FY 2009/10) ........................................... 76
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Yorba Linda Water District FY 2009/10 Budget
Information Technology Budget by Division (FY 2009/10) ............................................ 77
Information Technology Vehicles and Capital Equipment ............................................. 78
Human Resources (Series 7000) .................................................................................. 80
Human Resources Programs and Responsibilities ....................................................... 81
Human Resources Personnel Summary ....................................................................... 84
Human Resources Department Budget (FY 2009/10) .................................................. 85
Human Resources Budget by Division (FY 2009/10) .................................................... 86
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Yorba Linda Water District FY 2009/10 Budget
Executive Summary
To the Board of Directors
I respectfully submit the FY 2009/10 Yorba Linda Water District budget. The format of this
budget document varies from previous documents with the goal of presenting the financial
health of the District in a clear and concise manner for both the Board of Directors and the
general public.
For the upcoming 2009/10 fiscal year, two primary factors will substantially affect both the
revenues and expenses of the District. These factors include the cost of water YLWD pays
to Municipal Water District of Orange County (MWDOC) for import water and assessments
paid to Orange County Water District (OCWD) for groundwater replenishment. Import
water costs increased 14.1% effective January 1, 2009, will increase another 19.7%
effective September 1, 2009, and are expected to rise another 21.5% by January 1, 2011.
While the groundwater replenishment assessment (RA) rose by only 11.7% over the past
two years, the basin production percentage (BPP), which establishes the amount of
groundwater each agency can pump at the established RA, dropped dramatically from
80.1% in FY 2007/08 to 62% for FY 2009/10. This results in the district having to buy a
higher percentage of our water supplies from the more expensive import water sources.
These factors, in combination with an anticipated reduction in water sales due to restricted
water supplies (water supply allocations) and subsequent mandatory water conservation,
will result in a substantial imbalance between revenues and expenses at a magnitude
never before experienced by this District.
As practical as possible, staff has instituted cost saving measures in this FY 2009/10
budget to reduce or maintain expenses while maintaining or in some cases, increasing the
level of service to our customers. These cost reductions and service improvements include
the following:
The number of authorized full time employees has been reduced by one position
Six authorized positions remain vacant and will not be funded in FY 2009/10
No cost of living adjustments for employees are budgeted for FY 2009/10
The total number of vehicles in the District’s fleet will be reduced by four
Meters are now read on a monthly basis and customers billed within seven days
On line bill pay and web based bill viewing will be available by September 1
Web based agenda posting and report downloading will be improved
Increased customer service outreach, public information and programs supporting water
conservation and water use efficiency
While this FY 2009/10 budget results in a substantial deficit, it underscores the need to
consider a water rate restructuring and a supporting water rate increase, which is
scheduled for consideration late in August for a possible September 1, 2009 effective date.
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Yorba Linda Water District FY 2009/10 Budget
All calculations within this document are based upon the District’s existing water and sewer
rate structures.
Budget Process
Preparation of this budget document was accomplished with the feedback of the District’s
three standing committees along with an ad-hoc committee formed to address revenues
and rates. Input and feedback was also received from the recently formed Citizens
Advisory Committee (CAC). Appointed by the Board of Directors in late March 2009, the
CAC is comprised of a diverse cross section of the rate paying community who have
volunteered their time to become more knowledgeable about the District’s daily operations
and offered to provide their input and opinions on various matters from conservation to
rates, special projects and public outreach. The respective committees reviewed and
discussed the following:
Finance-Accounting Committee:
District's operating and non-operating expenses
Personnel-Risk Management Committee:
Personnel needs for the upcoming year
Planning-Engineering-Operations Committee:
Capital improvement, repair and replacement projects
Revenues & Rates Ad-Hoc Committee:
Income requirements and rates
Citizens Advisory Committee:
Revenues, expenses, rates, approved and proposed capital projects
On June 2, 2009, a Board Workshop was held to discuss the preliminary budget results
and consider recommendations for rate increases. At a subsequent Board meeting held on
June 11, 2009, the Board set a public hearing for August 27, 2009 in compliance with
Proposition 218 requirements, to consider rate restructuring and water rate increases.
FY 2008/09 Forecast
For the year ending June 30, 2009, staff is anticipating a combined loss of $3,344,800 for
the water and sewer enterprises. These figures include total depreciation expenses in the
amount of $4,053,584. Please refer to the Summary of Income and Total Outlay for
supporting information (pg.19).
Beginning July 1, 2008, the total funds (cash) available for both operations and capital
projects were $50.7 million. Staff is forecasting these funds to be $42.5 million by June 30,
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Yorba Linda Water District FY 2009/10 Budget
2009, for a total reduction of $8.2 million for FY 2008/09. Please see the Reserves and
Funding Sources table for supporting information (pg. 21).
FY 2009/10 Summary Budget
Revenues
Total water and sewer revenues budgeted for upcoming FY 2009/10 amount to $22.1
million, a decrease of $2.8 million from the revenues forecasted for current FY 2008/09.
The following summarizes the major differences:
Water Conservation ($2.1 million)
With the promotion of water conservation, the adoption of a conservation ordinance, and a
water supply shortage condition at Stage 2 effective July 1, 2009 (water supply allocations
resulting in 10% mandatory water conservation), staff is proposing a reduction of water
consumption amounting to 14% from the current FY 2008/09 budget and approximately
10% from our projected year end consumption. This reduction amounts to a $2.1 million
decrease in revenues.
Annexation Revenue ($400,000)
In prior year budgets, staff has been transferring and utilizing annexation revenue to offset
operating expenses in accordance with our adopted annexation policy. In authorizing the
2007-2012 Capital Projects List and selling the 2008 Revenue Bonds, the Board
established that a large balance of the Annexation Fund would be required and committed
to completing the aggressive capital projects list. These projects when completed will help
maintain lower operating expenses in future years thereby achieving the same result as the
yearly amortized transfer from the annexation fund to the operating revenue fund. The
resolution within this budget document includes a one-time transfer from the Annexation
Fund to offset the negative year-end balance in the Water Fund and to further restrict the
balance in the Annexation Fund to reserves for capital projects beginning July 1, 2009.
Expenses & Outlay
Total expenses & outlay (excluding CIP and R&R projects) budgeted for upcoming FY
2009/10 is $32.3 million, an increase of $4.1 million from the forecasted FY 2008/09
results. The following summarizes the significant increases:
Variable Water Costs ($2.2 million)
The District's variable water costs will continue to increase significantly. These costs
include higher power costs, a substantial increase in the water rate the District pays to
MWDOC for imported water (primarily due to the substantial increase in MWD rates), the
recharge rate paid to Orange County Water District for groundwater, which increased
effective July 1, 2008 combined with a surcharge rate that will increase effective July 1,
2009. Another contributing factor is the decrease of less expensive groundwater the
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Yorba Linda Water District FY 2009/10 Budget
District is allowed to extract from the basin (BPP%), which decreased from 80.1% in FY
2007/08 to 69% in FY 2008/09 and will decrease further to 62% beginning July 1, 2009.
Salaries & Benefits ($400,000)
This amount includes funding for a full time Senior Project Manager, a full time Public
Information Specialist, merit increases for those employees who qualify throughout the
year, minor increases from CalPERS, medical, dental, and vision premiums, and the
assumption all funded positions will be filled for an entire fiscal year. Staff is not
recommending a COLA (Cost of Living Adjustment) increase for FY 2009/10.
Supplies & Services ($915,000)
These increases are a combination of additional maintenance and materials, professional
consultants and contractual services required to complete program objectives, install and
implement technology upgrades and improve our level of service to the community.
Depreciation ($500,000)
As the District continues to complete and close out projects, an increase of depreciation is
anticipated for the upcoming fiscal year.
Capital Expenditures
The District's capital outlay program includes recommendations for capital improvement
projects, repairs and replacements, along with vehicles and equipment acquisitions with a
value of $5,000 or greater. The primary objectives of the capital outlay program is to
replace assets that have reached or surpassed their useful life, achieve higher service and
reliability standards, decrease dependability on imported water sources and improve long
term operating efficiencies. The following summarizes each major component of the
program:
CIP and R&R Projects
Previously, the Board approved the FY 2007-2012 five-year capital improvement project
plan totaling $58,183,500. These projects were identified to be funded with the 2003 and
2008 Series Certificates of Participation (Revenue Bonds) in combination with annexation
funds and other reserves held by the District. At the end of current FY 2008/09, staff
anticipates the balance to complete the approved CIP list will be $22,681,000. Of this sum,
$13,767,000 is forecasted for outlay in FY 2009/10.
Staff is recommending that additional projects, in the amount of $21,960,000, be added to
the CIP list, for an updated total of $44,641,000. Of that, $4,560,000 is recommended for
completion in the upcoming FY 2009/10 budget. Funding is available for the FY 2009/10
projects, in addition to the FY 2010/11 projects with existing capital reserve funds. Beyond
that, additional funds may be required to complete the entire CIP list. This will depend on
bid results and actual costs to complete the approved projects.
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Yorba Linda Water District FY 2009/10 Budget
Vehicles and Capital Equipment
For the upcoming FY 2009/10 budget, Staff is recommending $628,500 for vehicles and
capital equipment outlay. These items represent purchases that would not appear on the
Income/Expense report, but are considered capital outlay as each item exceeds the
established $5,000 threshold and would be subject to capitalization and depreciation.
Funding for vehicle and equipment replacements should be generated by water and sewer
revenues established through proper depreciation schedules and derived to keep pace with
the associated depreciation expense. New equipment and upgrades require a new source
of funding or transfers from other sources. Since the District’s water rate increases have
not kept pace with the increase in depreciation expenses, staff recommends funding the
new vehicle and equipment outlay for Fiscal Year 2009/10 from the Annexation Fund. The
Vehicles and Capital Equipment Outlay list is attached and includes recommendations from
each department.
Personnel Discussion
As previously mentioned, the FY 2009/10 budget does not include a cost of living increase
for District employees, but does however include merit increases for those employees who
qualify. This amounts to approximately $56,000.
With the exception of the Senior Project Manager, all vacant positions will remain un-filled
and will not be funded in FY 2009/10. The Senior Project Manager position is currently in
the recruitment phase and has been established as a limited (three-year) term position as
previously approved by the Board.
Currently, there are 84 authorized positions. Included in the budget is the elimination of
two unfilled positions which are the Senior Project Engineer and the Safety & Training
Officer. However, the Personnel Risk Management Committee has recommended the
addition of a Public Information Specialist, which has been included in this FY 2009/10
budget. Authorized positions for FY 2009/10 would be 83.
While the District is currently in negotiations with the bargaining unit, these budgetary
figures are contingent upon a finalized Memorandum of Understanding.
Other personnel modifications include the following:
Reclassification of a Mechanic I position, Range 17 to a Mechanic II, Range 21.
Reclassification of the Operations Secretary, Range 17 to Operations Assistant,
Range 19.
Upgrading the Executive Secretary position from a Range 23 to Range 25.
Reserves and Funding Sources
Currently, the District has 10 water and sewer enterprise-related funding sources. Attached
is a summary of these funding sources and their associated balances. Five of these funds
are restricted and reserved specifically for capital projects including, COP Bonds 2008, ID
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Yorba Linda Water District FY 2009/10 Budget
1, ID 2, Water Capital Projects and Sewer Capital Projects. With adoption of the FY
2007/09 Budget, the Board of Directors authorized a transfer of $2M from the Annexation
Fund to establish a non-restricted Water R&R fund for emergencies and unbudgeted
repairs related to the water system.
The Sewer R&R fund is also non-restricted and was established to fund unplanned,
unbudgeted emergency repairs related to the sewer system. When the Board of Directors
last established an increase in the Sewer rates, approximately $1 per connection per month
was set to generate this funding source. The Board established a Sewer R&R fund ceiling
guideline of $1M for this fund, after which any additional revenue generated, would be
transferred to Sewer Capital Reserves.
Staff has identified several recommendations utilizing the Annexation Fund for this Fiscal
Year including a one-time transfer of approximately $4.3M to zero out the negative balance
in the Water Operating Fund as of July 1, 2009. The result would be a Water Operating
Fund starting balance of $0 and an Annexation Fund balance of approximately $5.0 million.
With this balance staff recommends funding the Vehicle and Equipment Capital Outlay for
FY 2009/10 and restricting the remainder for the approved Capital Projects List.
The remaining two funds are the Water and Sewer Operating Funds which are used to fund
day-to-day operations and maintenance activities as identified in the budget and as occur
as actual expenses. These activities require cash, checks and wire transfers on a regular
basis and affect the District’s cash flow.
Summary
The Water Enterprise is budgeted with a FY 2009/10 loss of $9.8 million, under the current
rate structure and with depreciation of $3.95 million. This does not include CIP project
expenditures, which are funded separately with capital reserves and other identified funds.
The Sewer Enterprise is budgeted with a FY 2009/10 loss of $458,179, with depreciation of
$595,000. This also does not include CIP project expenditures, which will require funding
from capital reserve funds and operating fund transfers.
It is clear the District will need to raise revenues to keep up with substantial increases in
water operating expenses and to continue to satisfy its long term debt obligations. A
comprehensive Asset Management Plan is identified for completion in FY 2009/10 to
establish long term needs and objectives for funding asset replacements. This study will
allow the Board of Directors and staff to engage more fully in funding needs and options for
future asset replacements and establish recommendations for a component of the water
rate that may partially or completely fund depreciation expenses and thereby establish
additional financial security for the future.
The possibility of a continued drought into its fourth year together with dwindling water
reserves state wide, compounded further by legislative, judicial and environmental
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Yorba Linda Water District FY 2009/10 Budget
restrictions affecting our water supplies, have converged to create the imperfect storm, one
that comes with too little precipitation. Several years of reservoir drawdown and worsening
groundwater basin overdraft conditions, have resulted in fewer short term options for
central and southern California. Water allocations and pricing structures that demand
water conservation measures have been cast upon the District concurrently with record
high water rate increases. This budget identifies the impacts of these conditions on annual
operating revenues and expenses and sets the parameters for an inevitable water rate
increase that must be passed on to our customers.
Respectfully Submitted,
Ken Vecchiarelli
General Manager
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Yorba Linda Water District FY 2009/10 Budget
Budget Resolution
RESOLUTION NO. 09-XX
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE BUDGET FOR FISCAL YEAR 2009/10
AND RESCINDING RESOLUTION NO. 07-09
WHEREAS,
the Yorba Linda Water District has prepared a one year budget for fiscal
year 2009/10; and
WHEREAS,
on June 2, 2009, the proposed “Draft” budget for fiscal year 2009/10 was
presented and reviewed by the Board of Directors of the District at a workshop meeting;
and
WHEREAS,
the “Final” budget for fiscal year 2009/10 was presented and considered
by the Board of Directors at a regular meeting on June 25, 2009; and
WHEREAS,
it is the desire of the Board of Directors to adopt the budget for fiscal year
2009/10, and rescind Resolution No. 07-09.
NOW THEREFORE BE IT RESOLVED
by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1.
That the budget for fiscal year 2009/10, set forth in Exhibit “A” attached
hereto, is hereby approved and adopted.
Section 2.
The budget for fiscal year 2009/10, including the Budget Authority
Guidelines recommended to administer the budget, set forth in Exhibit “B” and attached
hereto, is in full force and effect beginning July 1, 2009, and continuing until this
Resolution is rescinded by the Board of Directors.
Section 3.
That Resolution No. 07-09 is hereby rescinded effective July 1, 2009.
th
PASSED AND ADOPTED
this 25 day of June 2009, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
John W. Summerfield, President
Yorba Linda Water District
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Yorba Linda Water District FY 2009/10 Budget
ATTEST:
Ken
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
McCormick, Kidman and Behrens
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Yorba Linda Water District FY 2009/10 Budget
Budget Authority Guidelines (Exhibit “B”)
The following budget authority guidelines are implemented for use in the administration
of this budget:
1. Board of Directors approval is required for expenditures from reserves.
2. Adopting the budget provides the authority for the staff to proceed with programs,
activities, purchases and capital projects within the limits of the cash flow and
purchasing policy resolution.
3. Significant program changes or service level changes require approval by the Board of
Directors.
4. Beginning July 1, 2009, a one-time fund transfer in the amount of approximately $4.3
million will occur from the Annexation Fund to zero out the Water Operating Fund
negative balance.
5. The following reserve funds are currently restricted for capital projects: Water-Capital
Projects Fund, COP Bond 2008 Fund, ID 1 Fund, ID 2 Fund. Beginning July 1, 2009,
the following additional reserve funds will be restricted for capital projects: Annexation
Fund and Sewer Capital Projects Fund.
6. Beginning July 1, 2009, the Water R&R Fund and the Sewer R&R Fund will be
restricted and re-classified as Emergency Reserve Funds.
7. General Manager approval is required for transferring funds between department
budgets.
8. Department manager approval is required for transferring funds within a department
budget.
9. Financial statements will be posted on a monthly basis and presented to the Finance
Accounting Committee. A summary financial statement will be presented to the Board
of Directors, for consideration, on a quarterly basis.
10. Payment of invoices, payroll, refunds and wires are presented to the Board of Directors
for consideration at each regular Board meeting.
11. The budget may need to be modified to reflect labor and benefit agreements and
approved by the Board of Directors.
12. Resolutions adopted by the Board of Directors are required for authorizing positions in
the service of the District and setting salary ranges for those authorized positions.
13. The General Manager is authorized to use savings from vacant authorized positions to
retain contract labor to meet District personnel needs.
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Yorba Linda Water District FY 2009/10 Budget
14.
The General Mnager is authorized to fill an approved and budgeted position that is
vacated during the term of this budget with a new employee at a lower or equal
classification.
15. Nine percent of selected supplies and services, and salaries and benefits are allocated
to the sewer operating expenses.
16. Seven percent of all employee’s salaries and benefits, except all direct charges by
engineering personnel, are allocated to capital projects. Salaries and benefits charged
directly to capital projects (by way of job number) are exempt from this allocation.
17. Equipment purchases of $5,000 or less will be expensed, not depreciated.
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Yorba Linda Water District FY 2009/10 Budget
Organizational Structure
Board of Directors (1000)
Department
Administration (2000)
Divisions
Admin (2010)
Public Information (2020)
Department Department
Finance (3000) Engineering (4000)
Divisions Divisions
Admin (3010) Admin (4010)
Accounting (3020) Planning & Design (4020)
Customer Service/Billing (3030) Construction (4030)
Meter Reading (3040) Water Quality (4040)
Department Department
Operations (5000) Information Technology (6000)
Divisions Divisions
Admin (5010) Admin (6010)
Water Operations & Maint. (5020) Information Systems (6020)
Sewer Operations & Maint. (5030) GIS (6030)
Water Production (5040) SCADA (6040)
Mechanical Services (5050)
Facilities Maintenance (5060)
Department
Human Resources (7000)
Divisions
Admin (7010)
Risk Management (7020)
Safety (7030)
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Yorba Linda Water District FY 2009/10 Budget
Budget Assumptions
Variable Water Costs include purchased water from Metropolitan Water District
of Orange County (MWDOC), a readiness to serve (connection charge) and
capacity charge from MWDOC, a groundwater replenishment assessment (RA)
charge from Orange County Water District (OCWD), natural gas, propane and
electricity to transfer water throughout the District’s distribution system.
An allocation of 11,727 AF of import water for FY 2009/10 has been set by
MWDOC for YLWD.
The MWDOC allocation establishes our total water budget at 21,970 AF for FY
2009/10.
A total of 11,727 AF will be purchased from MWDOC through the year at a rate
of $604/AF from July 1, 2009 through August 31, 2009 and at a rate of $701/AF
from September 1through June 30, 2010.
Additional import water purchases above the 11,727 AF allocation, up to 1,173
AF (+10%), will be charged a rate of $1,889/AF. Additional import water beyond
the +10% will be charged at $3,077/AF.
A total of 10,243 AF will be pumped from the groundwater basin and charged a
replenishment assessment from OCWD at a rate of $249/AF to maximize the
District’s BPP of 62%.
An additional 330 AF may be pumped from the basin with an additional basin
equity assessment (BEA) charge of $501/AF for a total cost of $750/AF.
Additional groundwater pumped above these limits will be surcharged an
additional $2,400 for a total cost of $3,150/AF.
The District will pump approximately 2,200 AF of groundwater from the Met
storage pool within the basin, in accordance with the terms of the Conjunctive
Use Program (CUP) at an average adjusted MWDOC rate of $584/AF.
Unaccounted for water, the difference between water purchased and water sold
will be 5% or less.
Energy cost increases averaging 14.5% effective January 2009 are included in
the energy component of the variable costs. No additional energy increases are
assumed until late Summer 2010.
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Yorba Linda Water District FY 2009/10 Budget
It is anticipated the District will receive 100% of its share of the property tax
revenue or approximately $1.2M.
Fuel is estimated to average $3.25 per gallon.
The fixed charge component of Water revenues is based on an average of
23,680 active service connections.
Water revenues are calculated with the existing rate structure of $8.35/mo per
service connection and $1.79 per 100 cu. ft. (1.79/ccf) of water sold.
Salaries and benefits may require modification pending finalization of the labor
agreements.
Merit increases in the amount of $56,000 have been included for those
employees who qualify based on established performance standards.
A cost of living salary increase is not included in this FY 2009/10 budget.
A newly formed Public Information Specialist has been included assuming eight
months of salary and benefits.
Two vacant positions, the Senior Project Engineer and the Safety & Training
Officer positions have been eliminated.
All remaining vacant authorized positions, with the exception of the Senior
Project Manager, will remain unfilled and unfunded for FY 2009/10.
Existing filled positions that become vacant throughout the year may be refilled at
the discretion of the General Manager in accordance with the authority granted
by the Board of Directors.
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Yorba Linda Water District FY 2009/10 Budget
Summary of Income and Total Outlay (Water and Sewer)
FY
FY2008/09FYFY
2008/09Actual2008/092009/10
BudgetThru Apr/09ForecastBudget
Sources of Income
Water Sales Revenue17,079,30018,076,36720,776,46218,723,793
Sewer Services Revenue1,246,5501,164,3931,394,7191,276,000
Property Tax Revenue1,266,1501,212,6971,212,7001,200,000
Other Revenue1,177,9001,171,8361,492,243896,000
Total Income20,769,90021,625,29324,876,12422,095,793
Sources of Outlay
Supplies & Services4,104,4332,786,1403,384,4974,325,084
Variable Water Costs11,156,5008,709,39210,451,27112,612,700
Salary & Benefits8,112,9685,810,0566,972,0697,355,049
(Bonds & Dev Labor Reimbursement)(300,000)(300,000)
Temporary/Contract Labor7,740158,242180,000154,500
Depreciation4,240,7003,377,9864,053,5844,540,800
Interest on Long Term Debt01,722,4932,072,3921,981,300
Debt Obligations (Principal)215,000570,000570,000825,000
Vehicles & Equipment 481,000300,575438,000628,500
Other31,000290,632399,111201,800
Total Outlay28,349,34123,725,51628,220,92432,324,733
Income less Outlay(7,579,441)(2,100,223)(3,344,800)(10,228,940)
C.I.P. and R&R Expenditures
Previously Approved - CIP Projects 18,746,5009,183,00011,363,64113,767,000
Additional Projects Recommended4,560,000
Total CIP & R&R Expenditures18,746,5009,183,00011,363,64118,327,000
Page | 19
Yorba Linda Water District FY 2009/10 Budget
Distribution of Expenses and Outlay
Vehicles & Equipment
Long Term Debt ($2.8 M)
($0.6 M)
6%
1%
Depreciation ($4.5 M)
9%
CIP Projects
($18.3 M)
Supplies & Services ($4.5 M)
36%
9%
Salaries & Benefits
($7.4 M)
14%
Variable Water Costs
($12.6 M)
25%
Page | 20
Yorba Linda Water District FY 2009/10 Budget
Reserves & Funding Sources
ForecastedBudget
BalanceBalanceBalanceAdditionsBalances
RestrictionEndingEndingEnding(Deductions)Ending
Funding SourcesCategory7/1/20084/30/20096/30/2009FY 2009/106/30/2010
Water (Operating):
(1)
Operating Fund Non-Restricted(3,965,067)(4,587,518)0(5,196,511)(5,196,511)
Water (Capital):
(2)
Annexation Fund Capital Restriction9,577,2359,334,1114,978,000(578,500)4,399,500
Water R&R Emergency Reserve2,013,3682,047,9162,050,00010,0002,060,000
Water-Capital Projects Capital Restriction0149,500149,500(149,500)0
COP Bond 2008 Capital Restriction28,086,82520,596,59519,550,000(13,767,000)5,783,000
ID 1 Capital Restriction4,180,0334,487,6454,500,00020,0004,520,000
ID 2 Capital Restriction9,487,6639,676,0429,144,000(3,869,650)5,274,350
Sewer (Operating):
Operating Fund Non-restricted 1,135,5241,463,7091,565,000(215,129)1,349,871
Sewer (Capital):
Sewer R&R Emergency Reserve183,731322,326352,0000352,000
Sewer Capital Projects Capital Restriction0188,651188,850(188,850)0
Total of Funds$50,699,312$43,678,977$42,477,350($23,935,140)$18,542,210
(1) This assumes the Water Operating Fund is a 0 balance beginning July 1, 2009, supplemented by a one time transfer from the
Annexation Fund estimated at $4.3 million.
(2) This assumes interest in the amount of $50,000 and funding of Vehicles and Capital Equipment in the amount of $628,500
Page | 21
Yorba Linda Water District FY 2009/10 Budget
Revenues & Expenses (Water and Sewer)
Actual
BudgetFY 2008/09ForecastBudget
FY 2008/09Thru Apr/09FY 2008/09FY 2009/10
Revenue (Operating):
Water Revenue (Residential)$12,991,060$13,624,790$15,544,941$14,067,821
Water Revenue (Commercial & Fire Det.)1,341,7901,351,2171,537,8071,472,168
Water Revenue (Landscape/Irrigation)2,746,4503,100,3603,693,7143,183,804
Sewer Charge Revenue1,141,6501,065,0201,278,0251,160,000
Locke Ranch Assessments104,90099,373116,694116,000
Other Operating Revenue556,040552,296788,723641,000
----------------------------------------------------------------------------------------------------
Total Operating Revenue:18,881,89019,793,05622,959,90420,640,793
Revenue (Non-Operating):
Annexation Revenue419,400338,595406,159
Interest64,50025,16925,4007,500
Investments28,660164,849166,000140,000
Property Taxes1,266,1501,212,6971,212,7001,200,000
Other Non-Operating Revenue109,30090,927105,961107,500
----------------------------------------------------------------------------------------------------
Total Non-Operating Revenue:1,888,0101,832,2371,916,2201,455,000
Total Revenue20,769,90021,625,29324,876,12422,095,793
----------------------------------------------------------------------------------------------------
Page | 22
Yorba Linda Water District FY 2009/10 Budget
Revenues & Expenses
(Water and Sewer con’t)
Actual
BudgetFY 2008/09ForecastBudget
FY 2008/09Thru Apr/09FY 2008/09FY 2009/10
Expenses (Operating):
Depreciation & Amortization4,240,7003,377,9864,053,5844,540,800
Variable Water Costs (G.W., Import & Power)11,156,5008,709,39210,451,27112,612,700
Salary Related Expenses8,112,9685,144,4926,173,3927,355,049
Capital Projects Labor301,000361,200
Capital Projects Allocation364,564437,477
----------------------------------------------------------------------------------------
Salary Expenses Sub-Total8,112,9685,810,0566,972,0697,355,049
Supplies & Services:
Communications274,235228,515274,218295,348
Contractual Services879,835614,332737,1981,101,345
Data Processing307,64237,85545,426127,635
Dues & Memberships34,43023,69128,42933,428
Fees & Permits48,63631,68738,02556,200
Board Election43,60041,52741,527
Insurance331,305253,459304,151376,300
Materials652,040736,984884,381448,726
District Activities, Emp Recognition21,9109,80911,77115,200
Maintenance414,150
Non-Capital Equipment228,84563,11575,738158,541
Office Expense65,81032,54239,05076,325
Professional Services678,025301,570361,885838,500
Training95,53520,27124,32570,150
Travel & Conferences64,68525,59930,71955,785
Uncollectible Accounts21,25537,50052,000
Collection Agency Fee1,0903,500
Utilities69,67521,59525,91429,700
Vehicle Equipment293,620309,208371,049326,751
Capital Projects Allocation192,623233,191
----------------------------------------------------------------------------------------
Supplies & Services Sub-Total4,112,1732,944,3823,564,4974,479,584
----------------------------------------------------------------------------------------------------
Total Operating Expenses:27,622,34120,841,81625,041,42128,988,133
Expenses (Non-Operating):
Interest on Long Term Debt1,722,4932,072,3921,981,300
Job Closing Expense131,531228,53845,000
Other Expense31,000159,101170,573156,800
----------------------------------------------------------------------------------------------------
Total Non-Operating Expenses:31,0002,013,1252,471,5032,183,100
Total Expenses27,653,34122,854,94127,512,92431,171,233
----------------------------------------------------------------------------------------------------
Income (Loss)(6,883,441)(1,229,648)(2,636,800)(9,075,440)
========================================================
Contributed Capital918,1003,428,3544,093,274265,202
Page | 23
Yorba Linda Water District FY 2009/10 Budget
Revenues & Expenses (Water)
Actual
BudgetFY 2008/09ForecastBudget
FY 2008/09Thru Apr/09FY 2008/09FY 2009/10
Revenue (Operating):
Water Revenue (Residential)$12,991,060$13,624,790$15,544,941$14,067,821
Water Revenue (Commercial & Fire Det.)1,341,7901,351,2171,537,8071,472,168
Water Revenue (Landscape/Irrigation)2,746,4503,100,3603,693,7143,183,804
Other Operating Revenue547,740549,686649,002637,900
----------------------------------------------------------------------------------------------------
Total Operating Revenue:17,627,04018,626,05321,425,46419,361,693
Revenue (Non-Operating):
Annexation Revenue419,400338,595406,159
Interest47,50017,85718,000500
Investments28,660151,107152,000127,400
Property Taxes1,200,1501,212,6971,212,7001,092,000
Other Non-Operating Revenue109,30089,44099,879105,500
----------------------------------------------------------------------------------------------------
Total Non-Operating Revenue:1,805,0101,809,6961,888,7381,325,400
Total Revenue19,432,05020,435,74923,314,20220,687,093
----------------------------------------------------------------------------------------------------
Page | 24
Yorba Linda Water District FY 2009/10 Budget
Revenues & Expenses
(Water con’t)
Actual
BudgetFY 2008/09ForecastBudget
FY 2008/09Thru Apr/09FY 2008/09FY 2009/10
Expenses (Operating):
Depreciation & Amortization3,676,5002,928,9213,514,7053,945,750
Variable Water Costs (G.W., Import & Power)11,156,5008,709,39210,451,27112,612,700
Salary Related Expenses7,114,2204,629,5565,555,4686,538,008
Capital Projects Labor301,000361,200
Capital Projects Allocation325,805390,966
----------------------------------------------------------------------------------------
Salary Expenses Sub-Total7,114,2205,256,3616,307,6346,538,008
Supplies & Services:
Communications247,768211,122253,346268,694
Contractual Services729,946544,437653,324964,090
Data Processing260,93136,46843,761116,148
Dues & Memberships31,27321,57025,88430,068
Fees & Permits37,93428,97934,77450,160
Board Election39,99937,78937,789
Insurance303,940230,648276,777342,433
Materials586,461703,067843,680427,424
District Activities, Emp Recognition20,1008,92710,71213,832
Maintenance384,362
Non-Capital Equipment207,41359,54471,453139,910
Office Expense60,37429,61335,53566,775
Professional Services620,590273,908328,690760,575
Training86,26215,94119,13061,518
Travel & Conferences58,10523,73028,47648,892
Uncollectible Accounts19,49934,12547,320
Collection Agency Fee1,0003,185
Utilities63,92021,41925,70227,027
Vehicle Equipment242,787261,938314,325279,683
Capital Projects Allocation192,623233,191
----------------------------------------------------------------------------------------
Supplies & Services Sub-Total3,618,3022,701,7233,270,6744,032,096
----------------------------------------------------------------------------------------------------
Total Operating Expenses:25,565,52219,596,39723,544,28427,128,554
Expenses (Non-Operating):
Interest on Long Term Debt1,722,4932,066,9921,981,300
Job Closing Expense52,802150,15040,000
Other Expense24,300157,324168,441154,500
----------------------------------------------------------------------------------------------------
Total Non-Operating Expenses:24,3001,932,6192,385,5832,175,800
Total Expenses25,589,82221,529,01625,929,86729,304,354
----------------------------------------------------------------------------------------------------
Income (Loss)(6,157,772)(1,093,267)(2,615,665)(8,617,261)
========================================================
Contributed Capital667,1001,452,0291,707,944190,962
Page | 25
Yorba Linda Water District FY 2009/10 Budget
Distribution of Variable Water Costs
Power ($1.5 M)
12%
Groundwater ($2.6 M)
21%
Import Water ($8.5 M)
67%
Page | 26
Yorba Linda Water District FY 2009/10 Budget
Historic Variable Water Costs
$15
$14
$13
$12
Millions
$11
$10
$9
$8
FY 2006/07 FY 2007/08 FY 2008/09 FY 2008/09 FY 2009/10
(Actual)(Actual)(Budget)(Forecast)(Budget)
Yearly Cost
$10,703,037$10,516,507$11,156,500$10,451,271$12,612,700
Page | 27
Yorba Linda Water District FY 2009/10 Budget
Revenues & Expenses (Sewer)
Actual
BudgetFY 2008/09ForecastBudget
FY 2008/09Thru Apr/09FY 2008/09FY 2009/10
Revenue (Operating):
Sewer Charge Revenue$1,141,650$1,065,020$1,278,025$1,160,000
Locke Ranch Assessments104,90099,373116,694116,000
Other Operating Revenue8,3002,6103,1323,100
----------------------------------------------------------------------------------------------------
Total Operating Revenue:1,254,8501,167,0031,397,8511,279,100
Revenue (Non-Operating):
Interest17,0007,3127,4007,000
Investments13,74214,00012,600
Property Taxes66,000108,000
Other Non-Operating Revenue1,4872,5002,000
----------------------------------------------------------------------------------------------------
Total Non-Operating Revenue:83,00022,54123,900129,600
Total Revenue1,337,8501,189,5441,421,7511,408,700
----------------------------------------------------------------------------------------------------
Page | 28
Yorba Linda Water District FY 2009/10 Budget
Revenues & Expenses
(Sewer con’t)
Actual
BudgetFY 2008/09ForecastBudget
FY 2008/09Thru Apr/09FY 2008/09FY 2009/10
Expenses (Operating):
Depreciation & Amortization564,200449,065538,878595,050
Salary Related Expenses998,748514,936617,924817,041
Capital Projects Allocation38,75946,510
----------------------------------------------------------------------------------------
Salary Expenses Sub-Total998,748553,695664,434817,041
Supplies & Services:
Communications26,46717,39320,87226,654
Contractual Services149,88969,89583,874137,255
Data Processing46,7111,3881,66511,487
Dues & Memberships3,1572,1212,5453,360
Fees & Permits10,7022,7093,2506,040
Board Election3,6013,7373,737
Insurance27,36522,81127,37433,867
Materials65,57933,91740,70121,301
District Activities, Emp Recognition1,8108831,0591,368
Maintenance29,789
Non-Capital Equipment21,4323,5714,28518,631
Office Expense5,4362,9293,5149,550
Professional Services57,43527,66233,19577,925
Training9,2734,3305,1968,632
Travel & Conferences6,5801,8692,2426,893
Uncollectible Accounts1,7563,3754,680
Collection Agency Fee90315
Utilities5,7551772122,673
Vehicle Equipment50,83347,27056,72447,068
----------------------------------------------------------------------------------------
Supplies & Services Sub-Total493,871242,662293,820447,488
----------------------------------------------------------------------------------------------------
Total Operating Expenses:2,056,8191,245,4221,497,1321,859,579
Expenses (Non-Operating):
Job Closing Expense78,72884,8505,000
Other Expense6,7001,7772,1322,300
----------------------------------------------------------------------------------------------------
Total Non-Operating Expenses:6,70080,50586,9827,300
Total Expenses2,063,5191,325,9271,584,1141,866,879
----------------------------------------------------------------------------------------------------
Income (Loss)(725,669)(136,383)(162,363)(458,179)
========================================================
Contributed Capital251,0001,976,3252,352,24574,240
Page | 29
Yorba Linda Water District FY 2009/10 Budget
Personnel Summary (All Departments)
PositionsPositionsPositions
AuthorizedAuthorizedAuthorized Additions/Authorized Positions
as of BudgetForecastDeductionspositionsto Fund
Departments
Dept Code6/30/2008FY 2008/09FY 2008/09FY 2009/10FY 2009/10FY 2009/10
Administration2000
Admin2010344043
Pubic Information2020111122
455165
Finance3000
Admin3010111011
Accounting3020555054
Customer Service/Billing3030555055
Meter Reading3040555055
16161601615
Engineering4000
Admin4010222022
Planning & Design 4020555055
Construction4030444-133
Water Quality4040222022
131313-11212
Operations5000
Admin5010222022
Water Operation & Maintenance502020202001917
Sewer Operation & Maintenance5030444055
Water Production5040888087
Mechanical Services5050333033
Facilities Maintenance5060111011
38383803835
Information Technology6000
Admin6010111010
Information Systems6020333033
GIS 6030222021
SCADA6040222022
888086
Human Resources7000
Admin7010222022
Risk Management7020111011
Safety 7030111-100
444-133
Totals
838484-18376
Positions Filled
7274
Positions Vacant1110
Totals8384
Page | 30
Yorba Linda Water District FY 2009/10 Budget
Five-Year Capital Improvement Program (FY 2009/14)
Previously Approved ProjectsFY 2009/10FY 2010/11FY 2011/12FY 2012/13Total
Highland Reservoir3,952,0001,224,0005,176,000
New Well 20590,0001,025,0001,615,000
Wells 1,5,12 Upgrade190,000190,000
OC-51 Upgrade100,000100,000
Fairmont BPS Pump Retrofit400,000400,000
Zone Reconfig. Pipelines1,300,0001,300,000
San Antonio PRS Upgrades270,000270,000
Hidden Hills Reservoir5,500,0005,500,000
Fire Flow Impvmts Via Sereno & Ohio25,000100,000125,000
Lakeview Sewer Lift Sta Upgrade220,000220,000
Anaheim Interties150,000150,000
Lakeview Fencing & Landscaping210,000210,000
GIS Implementation100,000100,000
Fairmont Site Improvements300,000300,000
Foxtail Pipeline50,000195,000245,000
Elk Mtn. Reservoir Site Impvmts. 300,000300,000
Palm Ave BPS Replacement540,0002,160,0002,700,0005,400,000
Zone 5 BPS270,000270,000540,0001,080,000
FY 2007-12 Program SUBTOTAL$13,767,000$5,674,000$3,240,000$22,681,000
New Projects for CIP
Plumosa Site Redevelop. Study50,00050,000
Asset Management Plan120,000120,000
Sewer Master Plan350,000350,000
CMMS Implementation200,000200,000
Zone Interconnect Stub-ups (3)120,000120,000
Corrosion Monitoring Program20,00020,000
Valley View Pipeline Replacement120,000120,000
Blair Drive Pipeline Replacement50,00050,000
Highland Pipeline Replacement120,000120,000
Plumosa Water Line Relining110,000110,000
Bastanchury Pipeline Replacement1,300,0001,300,000
Vista del Verde Valve Replacement500,000500,0001,000,000
Highland BPS Replacement1,000,0006,500,0007,500,000
Mixing/Re-Chlor Facil at 2 Res Sites100,000100,000
Non-Pot Water Facil for Irrig Use900,000900,0001,800,000
West Wellfield500,0002,500,0003,000,0003,000,0009,000,000
Proposed New Projects SUBTOTAL$4,560,000$10,500,000$3,900,000$3,000,000$21,960,000
COMBINED TOTAL$18,327,000$16,174,000$7,140,000$3,000,000$44,641,000
Page | 31
Yorba Linda Water District FY 2009/10 Budget
Capital Improvement Program (FY 2009/10)
Highland Reservoir Replacement $3,952,000
Continuing construction of a new 6 million gallon reservoir to replace the former
4.6 million gallon reservoir constructed in 1911. Construction will be completed
in FY 2010-11 with an estimated remaining cost of $1,224,000.
Well No. 20 $590,000
Complete design and begin construction of a new groundwater production well to
replace Well No. 9, which was recently abandoned by the District, and to
increase the reliability of the District’s local water resource production
capabilities. Construction will be completed in FY 2010-11 with an estimated
remaining cost of $1,025,000.
Wells 1, 5 and 12 Upgrade $190,000
Project consists of blanking out shallow perforations and lowering bowl
assemblies as required to improve production capacity at the Richfield production
facilities.
OC-51 Upgrade $100,000
Project consists of increasing the capacity of MWD’s OC-51 connection from 10
cfs to 25 cfs. The upgrade will allow the District to back up the OC-66 connection
off the Allen McCulloch Pipeline with water carried from OC-51 through the Zone
4 Transmission Pipeline.
Zone 4C Reconfiguration $1,300,000
Construction of approximately 5,200 feet of 8- and 12-inch transmission and
distribution pipe and numerous gate-valve cut-ins. This project will increase the
pressure in this area which is typically low in high-demand periods.
San Antonio Pressure Regulating Station Upgrade $270,000
Construction of improvements to upgrade the facility to current District standards.
Hidden Hills Reservoir and Santiago Booster Upgrades $5,500,000
Construction of the new 2.0 million-gallon buried concrete reservoir and
transmission pipeline to serve Pressure Zone 1390. Pump station improvements
include replacement of pumps 1 & 2, and upgrades to the electronic control
system.
Fire Flow Improvement Via Sereno and Ohio $25,000
The project consists of the replacement of approximately 700 linear feet of 6-inch
pipeline in Via Sereno with an 8-inch pipe to increase fire flow capacity in the
area. Construction will be completed in FY 2010-11 with an estimated remaining
cost of $100,000.
Lakeview Sewer Lift Station Upgrade $220,000
Construction of new power supply and control system, and replacement of two
pumps.
Page | 32
Yorba Linda Water District FY 2009/10 Budget
Anaheim Intertie Improvements $150,000
Project consists of the District’s share of upgrades to the existing emergency
intertie connections with the City of Anaheim at Willow Woods Drive, Crystal
Drive and Jennifer Lane.
Lakeview Reservoir Site Fencing & Landscaping $210,000
Construction of final site improvements at Lakeview Reservoir.
GIS Implementation $100,000
Final tasks in the implementation of a digital information database and analytical
geographical information system containing the water and sewer infrastructure,
parcel and street information linked to the customer service and operational
database systems.
Fairmont Pump Station Site Improvements $300,000
Construction of improvements to the existing pump station building and the
addition of a parts and equipment storage building to be used for maintenance
and operations.
Foxtail Drive Pipeline $50,000
Construction of 900 feet of 10-inch pipeline in Foxtail Drive from Lomas de Yorba
West. This pipeline project will allow the abandonment of the existing 10-inch
pipeline in Lomas de Yorba West from Box Canyon Drive to Azela Circle. The
new pipeline will restore an important looped connection in this zone.
Construction will be completed in FY 2010-11 with an estimated remaining cost
of $195,000.
Palm Avenue Booster Pump Station and Yorba Linda Boulevard Pipeline $540,000
Project consists of replacing the existing Palm Avenue Booster Pump Station
with a two-pump 3,500 gpm capacity station including a block building enclosure
and other improvements. The project will assist the District in pushing more
groundwater to the east half of our service area. The project will require
constructing a parallel 16-inch pipeline in Yorba Linda Boulevard from Ohio
Street to Fairmont Boulevard. Work will continue in FY 2010-11 and 2011-12
with an estimated remaining cost of $4,860,000.
Zone 5 (Elevation 1000’) Booster Pump Station $270,000
Project consists of a low-head, high-volume booster pump station located
downstream of the Quarterhorse Reservoir. This station will lift water from
Pressure Zone 920 to Pressure Zone 1000 and the Little Canyon Reservoir.
Once completed this station will allow the District to reconfigure the existing
Fairmont Booster Pump Station to pump groundwater to Zone 780 and make it
accessible to the entire District. Work will continue in FY 2010-11 and 2011-12
with an estimated remaining cost of $810,000.
Plumosa Site Redevelopment Study $50,000
Initial study to identify potential options and cost for redevelopment of the
District’s former headquarters on Plumosa Avenue.
Asset Management Plan $120,000
The project is the preparation of a plan for the long-range replacement and
refurbishment of capital facilities, including development of an asset replacement
funding model, and definition of long-term financial policies to meet those needs.
Page | 33
Yorba Linda Water District FY 2009/10 Budget
Sewer Master Plan $350,000
This project is the preparation of an updated sewer master plan, replacing that
prepared in 1978. The plan will identify existing sewer pipelines, develop and
calibrate a hydraulic computer model, provide flow monitoring, identify
deficiencies and evaluate needs, provide capital improvement recommendations,
and provide a summary report.
Computerized Maintenance and Management System $200,000
This project consists of a software maintenance and management system for
improved tracking of work performed on the District’s infrastructure. The system
integrates directly with the District’s financial and GIS systems to produce reports
on true costs and to assist District Staff on future infrastructure planning and
budgeting.
Zone Interconnect Stub-ups $120,000
In emergency conditions or in the event of the loss of import supply, it may be
necessary to move water from a lower to a higher pressure zone, in excess of
the capacity of existing booster pump stations. This project is for construction of
stub-up connection points in the pipelines between two adjacent water pressure
zones to address this need.
Corrosion Monitoring Program $20,000
The District’s water system includes pipelines of various materials, including steel
and cast iron. Those of steel and cast iron typically have protective coatings, but
are subject to potential problems with corrosion. To address this concern the
existing pipelines will be tested to determine if corrosion is occurring or is
anticipated. If there are corrosion issues, corrective measures will be planned.
Valley View Pipeline Replacement $120,000
This project is the replacement of old pipeline and valves at Valley View Avenue
and Yorba Linda Blvd. Installed will be 80 ft of 16-inch pipeline, plus valves and
appurtenances to simplify and improve operations.
Blair Drive Pipeline Replacement $50,000
Construction of 430 ft of 8-inch pipeline, gate valves, new water services and
new fire hydrant, for improved water service and fire flow.
Highland Pipeline Replacement $120,000
Construction of 600 ft of 8-inch pipeline, new fire hydrants and new water
services.
Plumosa Pipeline Relining $110,000
Installation of a new liner in 1,900 ft of 18-inch steel pipeline.
Bastanchury Pipeline Replacement $1,300,000
Construction of 1,950 ft of 16-inch pipeline, plus valves, paving and
appurtenances.
Vista del Verde Valve Replacement $500,000
Excavation and replacement of 23 12-, 16- and 24-inch valves. Construction will
be completed in FY 2010-11 at a remaining estimated cost of $500,000.
Page | 34
Yorba Linda Water District FY 2009/10 Budget
Highland Booster Pump Station Replacement $1,000,000
Complete design and begin construction of the 18,000-gpm capacity replacement
pump station, with electric- and gas-engine-driven pumps. The new, high-
capacity pump station will make it possible to deliver more groundwater to the
higher zones of the District. Construction will be completed in FY 2010-11 at a
remaining estimated cost of $6,500,000.
West Wellfield Project $500,000
Initial property acquisition or related tasks for the proposed new well field located
westerly of the existing Richfield Plant and other wells. The new well field and
transmission pipeline may include three or four wells to replace and augment
existing wells, and increase the District’s groundwater pumping capacity. It is
anticipated that acquisition and construction will continue for another three years
or so and may cost an additional $8,000,000 or more.
Page | 35
Yorba Linda Water District FY 2009/10 Budget
Vehicles and Capital Equipment (FY 2009/10)
Dept/ItemAmount
Board of Directors
None
Administration Department
None
Finance Department
Accounting (3010)
Warehouse Roof Ventilation17,000
Customer Service/Billing (3030)
Mail Extractor/Opener20,000
Meter Reading (3040)
Radio Read Hand-Held Device6,300
Total Vehicle & Capital Equipment - Finance$43,300
Engineering Department
Planning & Design (4020)
Ford Ranger Truck18,000
Total Vehicle & Capital Equipment - Engineering$18,000
Operations Department
Water Operation & Maintenance (5020)
Water Leak Detection Equipment22,000
1 Ton Utility Truck63,000
1/2 Ton Pickup Truck18,000
Sewer Operation & Maintenance (5030)
Sewer Root Cutter6,000
Page | 36
Yorba Linda Water District FY 2009/10 Budget
Vehicles and Capital Equipment (Con’t)
FY 2009/10
Dept/ItemAmount
Water Production (5040)
Chlorine Generating System: Well 11 & 15100,000
High Lift Fire Pump100,000
Mechanical Services (5050)
Portable Emissions Analyzer12,000
Total Vehicle & Capital Equipment - Operations$321,000
IT Department
IS (6020)
E-Mail Message Archiver6,000
Standard Register check processing & Imaging system30,000
Solar Winds Orion or other Monitoring Tool9,200
Cogsdale Financials & UB (completion of project)150,000
WIN Can software for sewer camera and equipment6,000
Hydraulic Water Model Software & Labor (Infowater Basic)30,000
SCADA (6040)
Two Servers15,000
Total Vehicle & Capital Equipment - IT$246,200
Human Resources Department
None
Total Vehicle & Capital Equipment$628,500
Page | 37
Yorba Linda Water District FY 2009/10 Budget
Board of Directors (Series 1000)
John W. Summerfield
President
William R. Mills
Vice President
Paul R. Armstrong
Director
Michael J. Beverage
Director
Ric Collett
Director
Page | 38
Yorba Linda Water District FY 2009/10 Budget
Board of Directors Programs & Responsibilities
This program accounts for Board of Director’s activities related to governing the District, establishing
policy through approval of the Budget, Five Year Plan, Resolutions and Ordinances, and participating in
community affairs, intergovernmental relations and participation at selected water organization activities.
In addition, activities related to Board direction to legal counsel is provided in this program.
BOARD OF DIRECTORS PROGRAM:
1. Conduct District business at Board of Directors meetings.
2. Study and review specific policy issues facing the District through the Board's five standing
committees during the period.
3. Provide Board representation to the Association of California Water Agencies (ACWA),
Association of California Water Agencies/Joint Powers Insurance Authority (ACWA/JPIA),
Colorado River Water Users Association (CRWUA), Water Advisory Committee of Orange
County (WACO) and Independent Special District’s of Orange County (ISDOC).
4. Attend intergovernmental meetings of Yorba Linda City Council and Yorba Linda City Planning
Commission.
5. File Conflict of Interest forms.
6. Conduct a Board of Director’s goals and strategic plan workshops on a regular basis.
7. Provide direction to legal counsel on specific policy issues during the budget period.
8. Monitor and seek to influence Municipal Water District of Orange County and Orange County
Water District policies that affect water service and/or rates.
9. Monitor and provide direction on the legislative positions.
10. Monitor that District policies are being implemented.
Page | 39
Yorba Linda Water District FY 2009/10 Budget
Board of Directors Budget
Actual
BudgetFY 2008/09ForecastBudget
FY 2008/09Thru Apr/09FY 2008/09FY 2009/10
Expenses (Operating):
Salary Related Expenses
Salaries - Directors$61,740$32,144$38,573$61,740
Fringe Benefits - Directors24,99517,23020,67622,650
Mandatory Benefits - Directors4,6793,0933,7129,743
----------------------------------------------------------------------------------------
Total Salary Related Expenses91,41452,46762,96194,133
Supplies & Services
Dues & Memberships440700
Board Election43,60041,52741,527
Insurance380400
Professional Services52,32034,43141,31753,000
Training2,725
Travel & Conferences11,6653,1743,80912,500
----------------------------------------------------------------------------------------------------
Supplies & Services Sub-total:111,13079,13286,65366,600
----------------------------------------------------------------------------------------
Total Operating Expenses202,544131,599149,614160,733
Page | 40
Yorba Linda Water District FY 2009/10 Budget
Administration (Series 2000)
Ken Vecchiarelli
General Manager
Page | 41
Yorba Linda Water District FY 2009/10 Budget
Administration Programs & Responsibilities
The Administration Department is responsible for the overall day-to-day management of the District. This
involves the continual planning, control, direction and evaluation of the District's programs and resources.
The Department researches and prepares recommendations for consideration by the Board of Directors
on issues facing the District. Vested in this Department is the primary responsibility for assuring that
Board policies, resolutions and ordinances are properly administered.
MANAGEMENT SERVICES
The Department provides administrative services support to each of the departments. Other department
activities include interagency coordination and consultation with department managers regarding various
operational and planning issues. Additionally, the department is responsible for facilitating the work of the
District's General Counsel.
PUBLIC INFORMATION
Responsible for the organization and implementation of external and internal communications activities.
This includes maintaining relations with the public and news media, coordinating community activities,
preparing and disseminating District publications, coordinating water conservation activities, and
organizing and conducting tours of District facilities for students, youth groups, and the general public.
MANAGEMENT SERVICES PROGRAM:
1. Coordinate, prepare, print and distribute Board of Director agenda packages, and Committee
agenda’s in accordance with the Brown Act.
2. Facilitate and/or organize Board goals and strategic plan workshops.
3. Coordinate, prepare and print department’s budget by June of each year.
4. Administer the Employee's Deferred Compensation Plan.
5. Administer the adopted records management activity.
6. Facilitate annexation of land to the District and to the Orange County Water District.
7. Facilitate contracts for sewer maintenance with the City of Placentia and City of Yorba Linda.\
Facilitate contracts for sewer maintenance billing with the City of Placentia.
8. Attend intergovernmental meetings of MWDOC, OCWD and Yorba Linda City Council and
Placentia City Council as necessary.
9. Update written policies into a manual for the Board of Directors and preparing new policies where
possible and practical.
10. Monitor the effect of water quality regulations on District customers.
11. Facilitate survey of customer attitudes.
12. Consider sewer extension policies to encourage completion of the sewer system.
13. Monitor all activities identified in this budget.
14. Conduct discussions with the City of Yorba Linda regarding the use of District facilities for
recreational activities.
15. Continue involvement in community organizations.
16. Continue involvement in outside committees of other agencies.
17. Participate on Orange County Water District’s groundwater producers committee.
PUBLIC INFORMATION PROGRAM:
1. Provide information on District activities, services and related issues to the District’s water and
sewer service customers, print and electronic media representatives and other public agencies
and community organizations.
Page | 42
Yorba Linda Water District FY 2009/10 Budget
2. Prepare bi-monthly articles for the “West Coast Magazine.”
3. Prepare and provide for distribution of “Water Lines” customer newsletter.
4. Prepare and provide for distribution of the District’s “Annual Report.”
5. Coordinate with the water quality function to prepare and provide for distribution of annual
“Consumer Confidence Report.”
6. Coordinate with information technology function to monitor and update content of the District’s
internet web site.
7. Coordinate and conduct a District facilities tour in September of each year.
8. Coordinate and conduct information booth activities at community events including American
Cancer Society “Run for Life” and Yorba Linda Fiesta Days Street Fair.
9. Coordinate District participation in Placentia Heritage Days Parade and Yorba Linda Fiesta Days
Parade.
10. Coordinate and conduct speaker’s bureau and special events for community, youth and school
groups and monitor MWDOC school education program.
11. Monitor activities of Local Agency Formation Commission (LAFCO) as related to the interests of
the District.
12. Participate in MWDOC Water Conservation Workgroup and coordinate water conservation
activities.
13. Coordinate and consult with public affairs consultant.
Page | 43
Yorba Linda Water District FY 2009/10 Budget
Administration Personnel Summary
PositionsPositionsPositions
AuthorizedAuthorizedAuthorized Additions/Authorized Positions
as of BudgetForecastDeductionspositionsto Fund
Dept
Department
Code
6/30/2008FY 2008/09FY 2008/09FY 2009/10FY 2009/10FY 2009/10
Administration2000
Administration2010
Assistant General Manager011011
Assistant Administrator I
111010
Executive Secretary111011
General Manager111011
344043
Pubic Information2020
Management Analyst111011
Public Information Specialist000111
111122
Department Totals455165
Page | 44
Yorba Linda Water District FY 2009/10 Budget
Administration Department Budget (FY 2009/10)
Actual
BudgetFY 2008/09ForecastBudget
FY 2008/09Thru Apr/09FY 2008/09FY 2009/10
Expenses (Operating):
Salary Related Expenses
Salaries - Management$121,090$155,398$186,478$300,958
Salaries - SC181,94093,492112,190225,549
Fringe Benefits - Management26,88519,02922,83554,726
Fringe Benefits - SC37,84012,84515,41438,897
Vacation Sale/Purchase1,4954,7665,72030,000
Unemployment Insurance20,000
Fringe Benefits - Other121,48882,20798,648110,505
Mandatory Benefits - SC24,15111,69414,03327,464
Mandatory Benefits - Management21,36011,68514,02237,170
----------------------------------------------------------------------------------------
Total Salary Related Expenses536,249391,116469,340845,269
Supplies & Services
Communications59,70563,22875,873127,808
Contractual Services39,95031,10737,32932,350
Dues & Memberships18,50017,43020,91623,639
Insurance1,2001,0171,2201,100
Materials8,33520,50724,6092,000
Professional Services345,650168,521202,225445,000
Training600
Travel & Conferences5,2307,0038,40315,600
Vehicle Equipment110237285
----------------------------------------------------------------------------------------------------
Supplies & Services Sub-total:479,280309,050370,860647,497
----------------------------------------------------------------------------------------
Total Operating Expenses1,015,529700,166840,2001,492,766
Page | 45
Yorba Linda Water District FY 2009/10 Budget
Administration Budget by Division (FY 2009/10)
AdminPublic InfoTotal
(Div 2010)(Div 2020)(All Div)
Expenses (Operating):
Salary Related Expenses
Salaries - Management$300,958$300,958
Salaries - SC62,558162,991225,549
Fringe Benefits - Management54,72654,726
Fringe Benefits - SC11,22127,67638,897
Vacation Sale/Purchase30,00030,000
Unemployment Insurance20,00020,000
Fringe Benefits - Other110,505110,505
Mandatory Benefits - SC7,20320,26127,464
Mandatory Benefits - Management37,17037,170
------------------------------------------------------------------
Total Salary Related Expenses634,341210,928845,269
Supplies & Services
Communications127,808127,808
Contractual Services26,0006,35032,350
Dues & Memberships19,5004,13923,639
Insurance1,1001,100
Materials2,0002,000
Professional Services395,00050,000445,000
Travel & Conferences3,50012,10015,600
---------------------------------------------------------------------------
Supplies & Services Sub-total:447,100200,397647,497
------------------------------------------------------------------
Total Operating Expenses1,081,441411,3251,492,766
Page | 46
Yorba Linda Water District FY 2009/10 Budget
Finance (Series 3000)
Diane Cyganik
Finance Director
Page | 47
Yorba Linda Water District FY 2009/10 Budget
Finance Programs and Responsibilities
The Finance Department is responsible for the management and accounting of the District's financial
resources as well as providing effective customer services.
PROGRAM RESPONSIBILITIES:
FINANCE ADMINISTRATION PROGRAM
The administration of the Department includes is responsible for the establishment and maintenance of
an effective financial accounting, inventory and utility billing system, which accurately the operations of
the District and offers a framework for planning and analysis.
ACCOUNTINGPROGRAM
The Department tracks and records all the financial transactions of the District. In addition, the
Department processes payroll, financial statements, construction in progress, payables and inventory
transactions.
CUSTOMER SERVICE/BILLING PROGRAM
The Customer Service Department assists customers with all areas of water and sewer monthly billing
services. In addition, the department administers the Meter Department in reading of meters within the
District’s boundaries. They also assist customers with general questions concerning the daily operations
of the District.
METER SERVICES PROGRAM
The meter staff provides services related to reading meters and repairing/replacing broken meters, lids
and boxes. Handles all customer service orders for water service turn ons’, turn offs’ reads and re-reads.
Also, interacts with customers in the field with questions concerning their water bills, conservation efforts
and other water related issues.
FINANCE ADMINISTRATION PROGRAM:
1. Assist in analysis of the District’s budget in February of 2010.
2. Prepare departmental budget by May 2010.
3. Coordinate fiscal year 2008/09 annual audit for presentation to the Finance-Accounting
Committee and Board of Directors.
4. Coordinate with the Human Resources department on the monthly administration of the deferred
compensation plan for District employees.
5. Coordinate the installation and conversion of the data for general ledger, inventory and accounts
payable for modules.
6. Conduct departmental meetings on a monthly basis.
7. Present the District’s investment policy, when modification deemed necessary, to Finance-
Accounting Committee and Board of Directors.
8. Invest the District's funds in safe, liquid and high yielding accounts in accordance with the
District’s investment policy.
9. Administer the District's financial requirements for the payment of approximately 24 check
registers and 26 payrolls each year.
10. Prepare and/or review the required county, state and federal financial reports on a timely
schedule:
Replenishment Assessment by August 2009
County Budget report by July 2009
Page | 48
Yorba Linda Water District FY 2009/10 Budget
Payroll reports by July 2009
Statement of financial conditions by September 2009
Ad-Valorem property tax report by September 2009
Wastewater collection, transport, and/or Treatment Agencies Survey by June 2010
Annual Report of Special Districts
Appropriation’s Limit.
11. Coordinate and investigate ways to improve accounting, warehouse and billing procedures.
12. Review monthly and quarterly financial statements, investment and portfolio reports.
13. Prepare and execute Loch Ranch Sewer Assessment Report to Orange County Auditor
Controller’s Office to be included on the tax roll.
14. Monitor ongoing Certificate of Participation requirements for the 2003 and 2008 series bond
issues and ensure the Significant Events Disclosures are documented and submitted.
ACCOUNTING PROGRAM:
1. Account for the daily receipts and disbursements of the District.
2. Maintain inventory in approximately 400 categories and perform a physical inventory count by
June 30, each year.
3. Maintain daily cash flow balance.
4. Purchase all office supplies, computer and billing supplies, arrange for returns of any office
equipment needing repairs.
5. Issue approximately 1,200 purchase orders each year.
6. Prepare and keep track of reports sent to other agencies.
7. Process accounts payable for approximately 800 vendors and prepares 24 billboards each year.
8. Post and balance eight subsidiary ledgers monthly.
9. Post and balance fixed assets ledger monthly.
10. Process payroll for District employees on a biweekly basis.
11. Prepare monthly material recap.
12. Prepare and post journal entries each month.
13. Reconcile all bank accounts on a monthly basis.
14. Research, balance and close approximately two construction jobs each month.
15. Prepare the agricultural credit report monthly.
16. Prepare and file form 5500 at year-end for 125 Plan.
17. Process refunds for accounts receivable and job closings.
18. Reconcile balance sheet items to general ledger each month.
19. Account for all insurance premiums for COBRA participants and retirees.
20. Complete approximately 10 vendor credit applications per year.
21. Assist with annual audit.
22. Assist the installation and conversion of general ledger and accounts payable.
23. Prepare billing of approximately 60 customers for construction meters, jumpers, damages and
outside services.
24. Prepare and submit cell tower receivables.
25. Prepare monthly and quarterly Finance Statements as well as Investment Reports for the
Finance-Accounting Committee and the Board of Directors.
CUSTOMER SERVICE/BILLING PROGRAM:
1. Administer monthly billing program.
2. Sign on new customers for service and administer approximately 2,900 changes in existing
services each year.
3. Respond to approximately 10,000 customer inquiries each year, research accounts and update
files.
4. Deliver notices of termination to approximately 150 customers weekly.
5. Contact approximately 400 customers by telephone that is subject to termination during the year.
Page | 49
Yorba Linda Water District FY 2009/10 Budget
6. Disconnect approximately 125 services due to nonpayment during the year.
7. Process approximately 300 returned checks during the fiscal year.
8. Perform receptionist duties for the water district.
9. Process customer payments and deposit money on a daily basis.
10. Process approximately 2,500 collection accounts each year.
11. Continue analyzing customer accounts.
12. Purchase billing supplies, arrange for any billing equipment needing repairs.
13. Process billing format changes as needed. Audit bills for accuracy after changes are made.
14. Research alternative payment plan options such as online payments and electronic bill
presentment.
WATER METER SERVICES PROGRAM:
1. Read water meters on assigned routes. Records data into computerized meter reader.
2. Performs re-reads on misreads or billings questioned by customers.
3. Tag delinquent customers and shut-off delinquent accounts.
4. Test and repair broken residential and construction meters, lids boxes, and registers.
5. Respond to customer inquiries.
6. Maintain the meter recycling program.
7. Maintain and read construction water meters on a monthly basis.
8. Create new accounts for services.
9. Establish new routes and methods to make reading more efficient.
10. Install water meters on new services.
11. Assist other departments on meter locations.
12. Coordinate with the Water Quality department on location of backflow devices within the District.
Page | 50
Yorba Linda Water District FY 2009/10 Budget
Finance Personnel Summary
PositionsPositionsPositions
AuthorizedAuthorizedAuthorized Additions/Authorized Positions
as of BudgetForecastDeductionspositionsto Fund
Dept
Department
Code
6/30/2008FY 2008/09FY 2008/09FY 2009/10FY 2009/10FY 2009/10
Finance3000
Administration3010
Finance Director111011
111011
Accounting3020
Accounting Assistant I111011
Accounting Assistant II222021
Sr. Accountant111011
Storekeeper111011
555054
Customer Service/Billing3030
Customer Service Rep. I
111011
Customer Service Rep. II
222022
Customer Service Rep. III
111011
Customer Service Supervisor
111011
555055
Meter Reading
3040
Meter Reader I
222022
Meter Reader II
222022
Meter Services Representative
111011
555055
Department Totals16161601615
Page | 51
Yorba Linda Water District FY 2009/10 Budget
Finance Department Budget (FY 2009/10)
Actual
BudgetFY 2008/09ForecastBudget
FY 2008/09Thru Apr/09FY 2008/09FY 2009/10
Expenses (Operating):
Salary Related Expenses
Salaries - Unit$657,720$449,544$539,453$605,189
Salaries - Management119,50291,221109,466122,659
Salaries - SC157,486112,737135,284153,344
Fringe Benefits - Unit236,921127,138152,565184,952
Fringe Benefits - Management16,7759,23011,07716,656
Fringe Benefits - SC36,98024,71229,65533,854
Vacation Sale/Purchase7,166(656)(787)
Unemployment Insurance1,8002,160
Mandatory Benefits - Unit88,87548,82058,58573,073
Mandatory Benefits - SC17,67512,33514,80218,940
Mandatory Benefits - Management15,04010,34512,41315,149
----------------------------------------------------------------------------------------
Total Salary Related Expenses1,354,140887,2261,064,6731,223,816
Supplies & Services
Communications108,83597,767117,321103,200
Contractual Services112,775137,986165,583215,950
Data Processing30,520(72)(86)
Dues & Memberships1,6109701,1652,000
Materials5,6701,7812,1372,800
Maintenance300
Non-Capital Equipment5,4203,9694,7634,200
Office Expense65,81032,54239,05042,600
Professional Services110,91023,69928,438114,500
Training15,2601,3521,6237,200
Travel & Conferences6,4851,0191,2233,600
Uncollectible Accounts21,25537,50052,000
Collection Agency Fee1,0903,500
Utilities1,9632,3562,700
Vehicle Equipment23,05511,93014,31623,500
----------------------------------------------------------------------------------------------------
Supplies & Services Sub-total:508,695314,906415,389578,050
----------------------------------------------------------------------------------------
Total Operating Expenses1,862,8351,202,1321,480,0621,801,866
Page | 52
Yorba Linda Water District FY 2009/10 Budget
Finance Budget by Division (FY 2009/10)
AdminAccountingCust Srv/BillingMeter ReadingTotal
(Div 3010)(Div 3020)(Div 3030)(Div 3040)(All Div)
Expenses (Operating):
Salary Related Expenses
Salaries - Unit$164,752$201,639$238,798$605,189
Salaries - Management122,659122,659
Salaries - SC72,46480,880153,344
Fringe Benefits - Unit54,22264,55366,177184,952
Fringe Benefits - Management16,65616,656
Fringe Benefits - SC12,64521,20933,854
Mandatory Benefits - Unit18,67824,90329,49273,073
Mandatory Benefits - SC8,9519,98918,940
Mandatory Benefits - Management15,14915,149
-----------------------------------------------------------------------------------
Total Salary Related Expenses154,464331,712403,173334,4671,223,816
Supplies & Services
Communications1,0006,60095,600103,200
Contractual Services1,550117,80088,0008,600215,950
Dues & Memberships1,0001004005002,000
Materials1001,2009006002,800
Maintenance300300
Non-Capital Equipment3001,5001,5009004,200
Office Expense30037,6004,70042,600
Professional Services112,0002,500114,500
Training1,5001,4001,6002,7007,200
Travel & Conferences1,5007008006003,600
Uncollectible Accounts52,00052,000
Collection Agency Fee3,5003,500
Utilities2,7002,700
Vehicle Equipment1,20020022,10023,500
---------------------------------------------------------------------------------------------
Supplies & Services Sub-total:120,450169,900251,70036,000578,050
-----------------------------------------------------------------------------------
Total Operating Expenses274,914501,612654,873370,4671,801,866
Page | 53
Yorba Linda Water District FY 2009/10 Budget
Finance Vehicles and Capital Equipment
Accounting (3020)
Warehouse Roof Ventilation $ 17,000
This item will help provide safe and reasonable working conditions by addressing the
intense heat within the warehouse during the summer months and also keep the
warehouse warmer in the winter months.
Customer Service/Billing (3030)
Mail Extractor/Opener 20,000
To assist with mail being opened quicker and to reduce the risk of worker’s
compensation injuries, this mail opener/extractor is utilized to open the mail and
remove payments from inside the envelopes.
Meter Reading (3040)
Radio Read Hand-Held Device 6,300
This item is an exchange of a non-radio read hand-held device for a radio-read hand-
held device. The District no longer utilizes non-radio read hand-held devices.
However, there is a variance in the cost with the radio-read being more expensive.
Therefore the service company was willing to exchange with the District picking up
the price differential. The Sensus Auto Read Hand-Held Device [HHD] is primarily
designed to collect and store utility meter readings with built-in capability for
expanded uses such as activation of Radio Read meters.
Total Vehicle & Capital Equipment - Finance Department: $43,300
Page | 54
Yorba Linda Water District FY 2009/10 Budget
Engineering (Series 4000)
Steve Conklin
Engineering Manager
Page | 55
Yorba Linda Water District FY 2009/10 Budget
Engineering Programs & Responsibilities
The Engineering Department is responsible for preparing and maintaining engineering records, planning
for and managing subdivision construction-related work, capital improvements and replacement projects
for district facilities, inspecting system improvements, managing the water quality testing program, and
administering the planning and design of capital projects.
PROGRAM RESPONSIBILITIES
ENGINEERING ADMINISTRATION
This division includes overall departmental administration and planning for capital projects, subdivision
work and water quality testing. Also included is records management to maintain files on facilities,
subdivision construction projects, accomplish as-built documentation, and respond to underground
service alert requests.
PLANNING AND DESIGN
This division is responsible for planning and oversight of water and sewer facilities proposed by
developers to assure that they are planned and designed to District standards, and sized to meet the
long-range plans of the District. The division has similar responsibilities for District planned and funded
facilities. The division also provides management and review of the design of District facilities, with the
design performed internally or by outside engineering consultants retained by the District.
CONSTRUCTION MANAGEMENT
This division is responsible for construction management of all District capital projects and developer-
related subdivision construction projects. The Department has inspection staff or retains outside
inspection staff as required, to oversee construction of water and sewer facilities to assure they are
meeting design intent and the standards of the District.
WATER QUALITY
This division is responsible to implement, maintain, and comply with all water quality and environmental
regulations and programs which include monitoring, analysis, and documentation of all water quality
compliance sampling and testing required by local, state, and federal regulations. In addition, this
includes funding for the program to monitor all backflow devices and fire detector check assemblies as
required by California law to ensure that they are designed and functioning properly.
ENGINEERING ADMINISTRATION:
1. Update the District's water and sewer rules and regulations each year, as required.
2. Assist in the preparation of the District's budget.
3. Administer the update and revisions of the District’s Standard Plans and Specifications for
construction of water and sewer facilities.
4. Improve staff skill level in the areas of water and sewer design, safety practices and cross
connection principals.
5. Facilitate completion of projects identified in the capital project budget.
6. Conduct monthly staff meetings with department employees.
7. Administer pre-annexation agreements throughout each year.
8. Assist in the planning required for annexations to the District.
9. Administer sewer charges to the County of Orange for those properties connected to the District’s
sewer system by July of each year.
10. Research grant and low interest loan programs for water and sewer system improvements.
Page | 56
Yorba Linda Water District FY 2009/10 Budget
11. Maintain computerized databases to track equipment, fire hydrants, fire detector
check assemblies and backflow devices.
12. Establish files for new subdivision construction water projects each year.
13. Establish files for new sewer construction projects each year.
14. Measure and record as-built information for new projects (including subdivisions and CIP’s) onto
the water and sewer plat maps.
15. Maintain and review underground service alert files and locate facilities in the field.
16. Provide information about District facilities, procedures and water quality to the District's
customers and other governmental agencies throughout each year.
PLANNING AND DESIGN:
1. Administer an update of the District’s sewer master plan.
2. Administer preparation of an Asset Management Plan for the District.
3. Plan and design water and sewer refurbishment and replacement projects.
4. Plan and design mixing and re-chlorination facilities for two reservoirs.
5. Complete design and begin construction of the Highland Booster Station
replacement project.
6. Complete planning and design and begin construction of new Wells 20 and 21.
7. Complete planning, agreements and permits for new westerly well field and
pipeline project.
8. Complete redevelopment study for the District’s Plumosa site.
9. Pursue grant funding and development of a non-potable or recycled water source
for irrigation use.
10. Complete planning and begin design of the Palm Ave Booster Station.
CONSTRUCTION:
1. Provide construction management and oversight for the Highland Reservoir Project and the
Hidden Hills Reservoir Project.
2. Administer reimbursement agreements for construction of production, storage, transmission
facilities, and trunk sewer projects by June of each year.
3. Provide construction management and oversight of the Zone Reconfiguration Project and San
Antonio PRS Upgrade Project.
4. Monitor the construction of developer dedicated water production, storage, and transmission
facilities.
5. Monitor the construction of developer dedicated sewer facilities.
6. Secure and process current job closing documents throughout each year.
7. Inspect, test and approve materials used for sewer and water jobs during each year.
WATER QUALITY:
1. Monitor, analyze, document and file physical, microbial, and arsenic and manganese well water
samples test results on the District's wells.
2. Monitor, analyze, document and file a minimum of 37 bacteriological and disinfection residual
water samples test results taken throughout the distribution system each week.
3. Monitor, analyze, document and file 12 disinfection by-products samples on a quarterly basis for
trihalomethanes, haloacetic acids, chlorate, chlorite, and 16 Stage 2 Disinfectant and Disinfection
By-Products samples in compliance with the approved initial distribution system evaluation plan
(IDSE).
4. Monitor, analyze, document and file 9 weekly samples for physical water quality parameters in
the distribution system.
5. Perform sampling, analyze, document and file results of weekly monitoring for water quality
parameters for prevention and control of nitrification in 14 reservoirs.
Page | 57
Yorba Linda Water District FY 2009/10 Budget
6. Perform the triennial lead and copper distribution system sampling during the summer of 2009.
Analyze, document and file the appropriate reports with the State Department of Health Services.
7. Monitor, analyze, document and file reports for approximately 477 fire detector double check
assemblies throughout each year.
8. Monitor the inspection of new backflow device installations. Document and file reports on
approximately 2,100 existing devices throughout each fiscal year. Conduct on-site inspection of
water users with potentially hazardous contamination potential.
9. Prepare the District’s Annual Consumer Confidence Report by June of each year.
10. Review and monitor all proposed and upcoming federal and state regulations related to drinking
water quality matters.
11. Monitor annual testing of nearby underground fuel storage systems.
12. Assist in the development and calibration of computer-based water quality modeling using the
District’s hydraulic analysis software system.
13. Oversee the arsenic and manganese blending operation of Well 15 with other District wells to
ensure compliance with drinking water standards.
14. Investigate and resolve water quality-related complaints, and respond to customer and backflow
tester requests for backflow device information.
Page | 58
Yorba Linda Water District FY 2009/10 Budget
Engineering Personnel Summary
PositionsPositionsPositions
AuthorizedAuthorizedAuthorized Additions/Authorized Positions
as of BudgetForecastDeductionspositionsto Fund
Dept
Department
Code
6/30/2008FY 2008/09FY 2008/09FY 2009/10FY 2009/10FY 2009/10
Engineering4000
Administration4010
Engineering Manager
111011
Engineering Secretary111011
222022
Planning & Design4020
Engineering Technician II333033
Project Engineer111011
Sr. Project Manager *111011
555055
Construction 4030
Construction Inspector
111011
Project Engineer
111011
Sr. Construction Inspector
111011
Sr. Project Engineer
111-100
444-133
Water Quality
4040
Water Quality Engineer
111011
Water Quality Technician II **
111011
222022
Department Totals131313-11212
* 3 year limited term position
** under filled with Water Quality Technician I
Page | 59
Yorba Linda Water District FY 2009/10 Budget
Engineering Department Budget (FY 2009/10)
Actual
BudgetFY 2008/09ForecastBudget
FY 2008/09Thru Apr/09FY 2008/09FY 2009/10
Expenses (Operating):
Salary Related Expenses
Salaries - Unit$517,501$257,303$308,764$527,204
Salaries - Management150,50057,93069,516113,415
Salaries - SC219,37053,57364,288264,336
Fringe Benefits - Unit171,16081,01897,222119,724
Fringe Benefits - Management26,48011,38613,66314,544
Fringe Benefits - SC48,99025,14730,17652,143
Vacation Sale/Purchase6,2791,2211,465
Mandatory Benefits - Unit88,88043,89052,66965,768
Mandatory Benefits - SC32,40014,74517,69532,493
Mandatory Benefits - Management18,78010,21812,26214,148
----------------------------------------------------------------------------------------
Total Salary Related Expenses1,280,340556,431667,7201,203,775
Supplies & Services
Communications6,1052,3622,8352,000
Contractual Services90,58044,67753,61388,965
Data Processing9,700232279
Dues & Memberships7,3602,7303,2762,725
Fees & Permits19,62015,93719,12524,200
Materials14,4954,6735,6081,400
Non-Capital Equipment8,2301,1321,3591,310
Office Expense13,425
Professional Services14,1702,8843,46114,100
Training10,7908741,04910,850
Travel & Conferences8,1752633164,735
Vehicle Equipment17,3359,61011,53216,540
----------------------------------------------------------------------------------------------------
Supplies & Services Sub-total:206,56085,374102,453180,250
----------------------------------------------------------------------------------------
Total Operating Expenses1,486,900641,805770,1731,384,025
Page | 60
Yorba Linda Water District FY 2009/10 Budget
Engineering Budget by Division (FY 2009/10)
AdminPlanning & DesignConstructionWater QualityTotal
(Div 4010)(Div 4020)(Div 4030)(Div 4040)(All Div)
Expenses (Operating):
Salary Related Expenses
Salaries - Unit$49,654$279,365$147,995$50,190$527,204
Salaries - Management113,415113,415
Salaries - SC98,13677,02989,171264,336
Fringe Benefits - Unit14,99060,00733,94110,786119,724
Fringe Benefits - Management14,54414,544
Fringe Benefits - SC15,00019,10218,04152,143
Mandatory Benefits - Unit6,19434,85118,4626,26165,768
Mandatory Benefits - SC11,7609,60911,12432,493
Mandatory Benefits - Management14,14814,148
-----------------------------------------------------------------------------------------
Total Salary Related Expenses337,841374,223306,138185,5731,203,775
Supplies & Services
Communications1,0001,0002,000
Contractual Services88,96588,965
Dues & Memberships8706001,2552,725
Fees & Permits8,1002,4002,20011,50024,200
Materials1,4001,400
Non-Capital Equipment2205455451,310
Office Expense8,7004,40032513,425
Professional Services14,10014,100
Training1,3003,8003,2502,50010,850
Travel & Conferences1,6351,0001,6005004,735
Vehicle Equipment2,8756,0903,4204,15516,540
--------------------------------------------------------------------------------------------------
Supplies & Services Sub-total:14,78036,31017,015112,145180,250
-----------------------------------------------------------------------------------------
Total Operating Expenses352,621410,533323,153297,7181,384,025
Page | 61
Yorba Linda Water District FY 2009/10 Budget
Engineering Vehicles and Capital Equipment
Planning & Design (4020)
Ford Ranger Truck $ 18,000
New Ford Ranger truck to replace a 14 year old District truck (Truck No. 124) with
107,000 miles.
Total Vehicle & Capital Equipment - Engineering Department: $18,000
Page | 62
Yorba Linda Water District FY 2009/10 Budget
Operations (Series 5000)
Lee Cory
Operations Manager
Page | 63
Yorba Linda Water District FY 2009/10 Budget
Operations Programs & Responsibilities
The Operations Department is delegated the responsibilities of maintaining and overseeing the District’s
water storage, production, pumping and distribution systems; sewer collection systems; operation of wells
and related water production equipment; fleet and equipment maintenance. These responsibilities are
achieved through the following programs.
PROGRAM RESPONSIBILITIES:
OPERATIONS ADMINISTRATION
Activities of the operations administration include the day-to-day supervision and administration of
maintenance, production and inventory work. The department’s safety and risk management program are
undertaken in this program.
WATER OPERATIONS AND MAINTENANCE
The Department undertakes the maintenance and repair of all water distribution facilities and
appurtenances. This program also includes ongoing programs such as the fire hydrant maintenance;
valve turning programs; dead end water main flushing; the meter installation and replacement program,
and the maintenance of the District’s Air Vacuum and Air Release systems.
SEWER OPERATIONS AND MAINTENANCE
The Department is responsible for implementation of the District’s Sewer System Management Plan that
includes; system inspection (CCTV) cleaning, repairs, grease control, and monthly reporting of sewer
overflows to the State. This plan also includes system capacity and rehabilitation assessments, in
addition to other supplemented Waste Discharge Requirements.
WATER PRODUCTION
The Production Division is responsible for the operation of the District's water supply, water storage and
water disinfection systems. This includes the operation and maintenance of the following systems,
chlorine generation and application, booster pump stations, water wells and imported water connections.
The primary objective is to meet customer water demands on a daily basis. Activities include overseeing
the maintenance of the supply wells, booster stations, system pressure regulating, disinfection systems
and monitoring of the District’s reservoir levels, and the under-drain systems of reservoirs.
Water Production depends on and is the end users of the Supervisory Control and Data Acquisition
System (SCADA). Production interfaces with the IT Department to develop programming, reports and
updates of the SCADA system. Updates include remote systems such as flow meters, level transmitters,
the human machine interface (HMI). Production SCADA interface includes technical support and
planning of the SCADA system and the wide area network communication systems, working with
contractors on new booster stations and reservoirs to bring the new controls into the District’s control
system. Additional interfacing extends to maintenance, repair and control changes to the District’s
remote telemetry systems, programmable logical controllers (PLC’s) and related control devices, and
instrumentation.
MECHANICAL SERVICES
The Department carries out the maintenance on the District's fleet of vehicles, heavy equipment, and
natural gas fired booster engines and small equipment.
FACILITIES MAINTENANCE
This division is responsible for the maintenance and upkeep of District buildings and facilities sites. It
interfaces and oversees work of outside contractors as relate to performing facility maintenance.
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Yorba Linda Water District FY 2009/10 Budget
OPERATIONS DEPARTMENT
PROGRAM ACTIVITIES FOR THIS PERIOD
OPERATIONS ADMINISTRATION PROGRAM:
1. Conduct bi-weekly safety meetings.
2. Conduct building and yard safety inspections.
3. Administer the operations department budget.
4. Administer the sale of surplus equipment.
5. Administer mandated personnel training during the fiscal year.
6. Administer the 9/80 work schedule.
7. Interact with regulatory agencies as required.
8. Administer regulatory programs assigned to the Operations Department
WATER OPERATION AND MAINTENANCE PROGRAM:
1. Respond to approximately 380 meter repair work orders each year.
2. Respond to approximately 510 leak repairs work orders each year.
3. Respond to approximately 180 customer complaints per month.
4. Service, and repair as necessary, approximately 360 air release/vacuum breaker valves annually.
5. Continue system valve maintenance & replacement program. Operate approximately 5,000
valves annually.
6. Repair or replace fire hydrants on an as needed basis.
7. Flush approximately 460 dead-ends twice (2) each year.
8. Inspect and service approximately 4,000 fire hydrants for correct operation annually.
9. Respond to contractor emergency problems as necessary.
10. Assist engineering in pipeline shut-downs for construction jobs.
11. Assist engineering in water quality program activities. Installing new sampling stations and
maintaining approximately 37 existing stations.
SEWER OPERATION AND MAINTENANCE PROGRAM:
1. Check and service sewer lift station once per week.
2. Clean approximately 16,000 linear feet of sewer lines per week.
3. Respond to approximately six sewer complaints per month.
4. Respond to approximately six contractor emergency problems each year.
5. Comply with mandated Waste Discharge Regulation, by responding to all compliance rules and
best management practices as dictated by the State Water Resources Control Board.
6. Monitor, analyze, document and file waste discharge reports to the Regional Water Quality
Control Board throughout each year.
7. Televise approximately 1,000 feet of sewer main weekly.
WATER PRODUCTION PROGRAM:
1. Provide necessary supply of local and imported water to meet customer needs.
2. Conduct combined daily and weekly on-site plant inspections of production facilities.
3. Oversee weed abatement program at reservoir and booster sites.
4. Assist in the annual upgrade of the computer telemetry system.
5. Perform maintenance on approximately 100 pressure reducing station valves per year.
6. Monitor and report on energy prices and usage.
7. Ensure proper performance of well, booster and CL2 systems.
8. Assess the Cathodic Protection system.
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Yorba Linda Water District FY 2009/10 Budget
9. Provide for continuous and reliable operation of the District’s telemetry system.
10. Maintain the SCADA system programmable logic controllers (PLC’s) and communications
systems.
11. Increase the reliability and improve security of the SCADA systems.
12. Maintain the SCADA system historian, protect the data, and provide the stored data to the
District’s Departments as needed.
13. Replace obsolete PLC hardware.
14. Interface and build human machine interfaces (HMI) to newly constructed facilities.
15. Maintain human machine interfaces (HMI) and program changes to meeting operational
requirements or changes.
16. Maintain instrumentation & perform calibrations (i.e. flow meters, pressure meters, and level
transmitters.
MECHANICAL SERVICES PROGRAM:
1. Conduct routine service on the District’s rolling stock and major equipment.
2. Conduct routine service on the District’s 15 stationary natural gas engines.
3. Conduct routine service on the District’s small equipment.
4. Assist in development of specifications for vehicles and equipment used by District.
5. Assist in the purchase of budgeted vehicles and equipment.
6. Assure AQMD compliance of stationary natural gas engines.
FACILITY MAINTENANCE
1. Carry out repairs to buildings and ancillary equipment; Co-ordinate with outside contractors when
required.
2. Conduct site maintenance including mowing, weed abatement, graffiti removal, and building
upkeep.
3. Ensure Richfield yard is kept in a clean and safe condition.
4. Conduct emergency repairs to facilities after hours and at weekends.
Page | 66
Yorba Linda Water District FY 2009/10 Budget
Operations Personnel Summary
PositionsPositionsPositions
AuthorizedAuthorizedAuthorized Additions/Authorized Positions
as of BudgetForecastDeductionspositionsto Fund
Dept
Department
Code
6/30/2008FY 2008/09FY 2008/09FY 2009/10FY 2009/10FY 2009/10
Operations5000
Administration5010
000111
Operations Assistant
111011
Operations Manager
Operations Secretary111-100
222022
Water Operation and Maintenance5020
Maintenance Distribution Operator II
888076
Maintenance Distribution Operator III
333032
Maintenance Worker I
888088
Sr. Maintenance Distribution Operator
111011
20202001917
Sewer Operation and Maintenance5030
Maintenance Distribution Operator II
111022
Maintenance Distribution Operator III
111011
Maintenance Worker I
111011
Sr. Maintenance Distribution Operator
111011
444055
Water Production
5040
Chief Plant Operator
111011
Maintenance Distribution Operator III
111011
Maintenance Worker I
111011
Plant Operator II
444043
Meter Services Representative
111011
888087
Mechanical Services
5050
Mechanic I
111-100
Mechanic II
000111
Mechanic III
111011
Sr. Fleet Mechanic
111011
333033
Facilities Maintenance5060
Facilities Maintenance 111011
111011
Department Totals38383803835
Page | 67
Yorba Linda Water District FY 2009/10 Budget
Operations Department Budget (FY 2009/10)
Actual
BudgetFY 2008/09ForecastBudget
FY 2008/09Thru Apr/09FY 2008/09FY 2009/10
Expenses (Operating):
Variable Water Costs
Fuel & Power - Pumping (Not within Yard)$1,350,000$957,651$1,149,181$532,700
Fuel & Power - Wells (Within the Yard)322,792387,351977,200
Groundwater Replenishment3,706,5002,503,5183,004,2222,624,400
Purchased Water6,100,0004,609,4405,531,3288,039,400
Connection/Readiness Charge315,991379,189439,000
----------------------------------------------------------------------------------------
Total Variable Costs11,156,5008,709,39210,451,27112,612,700
Salary Related Expenses
Salaries - Unit2,239,6351,566,1771,879,4131,853,890
Salaries - Management129,049106,811128,173131,747
Salaries - SC269,860118,797142,556181,785
Fringe Benefits - Unit633,054380,009456,011504,360
Fringe Benefits - Management16,70016,34619,61522,137
Fringe Benefits - SC55,99524,80129,76235,597
Vacation Sale/Purchase16,3317,3168,779
Unemployment Insurance6,3187,581
Mandatory Benefits - Unit354,679215,829258,994286,879
Mandatory Benefits - SC44,11018,52922,23628,622
Mandatory Benefits - Management21,39417,66621,19920,744
----------------------------------------------------------------------------------------
Total Salary Related Expenses3,780,8072,478,5992,974,3193,065,761
Supplies & Services
Communications74,46549,87459,8481,680
Contractual Services572,790321,073385,287615,250
Data Processing160,602
Dues & Memberships2,2851,3411,6092,157
Fees & Permits29,01615,75018,90032,000
Materials609,315642,882771,459401,550
Maintenance316,500
Non-Capital Equipment153,72016,98420,38126,000
Office Expense20,300
Professional Services65,0504,6045,52451,000
Training31,06013,16415,79623,200
Travel & Conferences16,4552,0582,46911,050
Utilities69,67519,63223,55827,000
Vehicle Equipment252,245286,208343,450282,210
----------------------------------------------------------------------------------------------------
Supplies & Services Sub-total:2,036,6781,373,5701,648,2811,809,897
----------------------------------------------------------------------------------------
Total Operating Expenses16,973,98512,561,56115,073,87117,488,358
Page | 68
Yorba Linda Water District FY 2009/10 Budget
Operations Budget by Division (FY 2009/10)
Wtr Ops &Sewer Ops &WaterMechFacilities
AdminMaintMaintProdServicesMaintTotal
(Div 5010)(Div 5020)(Div 5030)(Div 5040)(Div 5050)(Div 5060)(All Div)
Expenses (Operating):
Variable Water Costs
Fuel & Power - Pumping (Not within Yard)$532,700$532,700
Fuel & Power - Wells (Within the Yard)977,200977,200
Groundwater Replenishment2,624,4002,624,400
Purchased Water8,039,4008,039,400
Connection/Readiness Charge439,000439,000
-------------------------------------------------------------------------------------------------------
Total Variable Costs12,612,70012,612,700
Salary Related Expenses
Salaries - Unit52,290894,151268,460385,168193,46760,3551,853,890
Salaries - Management131,747131,747
Salaries - SC88,50593,280181,785
Fringe Benefits - Unit9,756242,26066,403108,69057,40019,851504,360
Fringe Benefits - Management22,13722,137
Fringe Benefits - SC13,91821,67935,597
Mandatory Benefits - Unit7,784138,70041,15260,64529,9708,628286,879
Mandatory Benefits - SC13,93514,68728,622
Mandatory Benefits - Management20,74420,744
-------------------------------------------------------------------------------------------------------
Total Salary Related Expenses244,4581,391,469376,015684,149280,83788,8343,065,761
Supplies & Services
Communications8802001005001,680
Contractual Services8,600197,00083,300221,5502,700102,100615,250
Dues & Memberships5077005004502,157
Fees & Permits30015,5003,70011,0001,50032,000
Materials500261,85015,350105,4009,2009,250401,550
Maintenance50,00021,000245,500316,500
Non-Capital Equipment9,3006,0002,9007,00080026,000
Office Expense4,8755,8753,6751,5003,77560020,300
Professional Services45,0003,0003,00051,000
Training2,30012,9004,1002,80090020023,200
Travel & Conferences1,3004,2502,7502,75011,050
Utilities27,00027,000
Vehicle Equipment4,410124,10041,800102,3206,2803,300282,210
------------------------------------------------------------------------------------------------------------------
Supplies & Services Sub-total:68,672684,675185,275696,17031,855143,2501,809,897
-------------------------------------------------------------------------------------------------------
Total Operating Expenses313,1302,076,144561,29013,993,019312,692232,08417,488,358
Page | 69
Yorba Linda Water District FY 2009/10 Budget
Operations Vehicles and Capital Equipment
Water Operation & Maintenance (5020)
Water Leak Detection Equipment $ 22,000
This will allow the District to do leak detection in-house. This will save time during a
leak repair as crews will be able to pinpoint the leak position immediately. It will also
provide the ability to do a leak survey of any area within the system saving the District
approx. $10,000 per year.
1 Ton Utility Truck 63,000
Purchase of a one ton truck with service body for Operations.
1/2 Ton Pickup Truck 18,000
Purchase of a 1/2 ton truck with service body for Operations.
Sewer Operation & Maintenance (5030)
Sewer Root Cutter 6,000
This root cutter is equipped with a diamond cutter which will expand the District’s root
cutting abilities. At present there are three intruding laterals that will require a
contractor. This cutter will permit this work to be completed in-house. It will allow
each truck to have its own cutter.
Water Production (5040)
Chlorine Generating System: Well 15 100,000
The existing Sanelic units have become obsolete and repair parts and support are no
longer available. These units need to replaced as they have been out of service
regularly with extended down time while crews attempt to locate repair parts.
High Lift Fire Pump 100,000
High volume, high-head pump unit designed for use in moving water between all
zones in an emergency.
Mechanical Services (5050)
Portable Emissions Analyzer 12,000
Required for monitoring of Stationary Gas Engines as denoted in Rule #1110 of the
AQMD Program.
Total Vehicle & Capital Equipment - Operations Department: $321,000
Page | 70
Yorba Linda Water District FY 2009/10 Budget
Information Technology (Series 6000)
Pat Grady
Assistant General Manager
IT Director
Page | 71
Yorba Linda Water District FY 2009/10 Budget
Information Technology Programs & Responsibilities
The Information Technology Department Provides a variety of specialized services to other departments
and the District at large. Providing access to information through integrated databases, across a local
and wide area network are included in this program, along with management of the District’s telephone,
facsimile, voice and electronic mail systems. This department also includes SCADA which is the
information system that allows operators to control and monitor District facilities.
PROGRAM RESPONSIBILITIES
INFORMATION SYSTEMS PROGRAM
The information system program administers the development and maintenance of the District’s
Information Systems and computer network. It consists of the following: billing, accounting, operations
and engineering related information systems. This program provides planning, employee technical
training and coordinating services with contract consultants.
Also included is technical support, which assists other departments with technology related issues by
providing help desk support. This program provides user computer installations and configuration,
technical support and coordinating services with support contract consultants
This program is responsible for telephones, cell phones, walkie-talkies, facsimiles, voice mail, routers,
switches, VPN and firewalls. This program is also responsible for internet and intranet connections;
developing and maintaining the www.ylwd.com web-site; monitoring and securing the District’s computer
network data traffic.
GEOGRAPHICAL INFORMATION SYSTEM (GIS) PROGRAM
This program is charged with building and maintaining the layers of graphic data used by the District to
produce visual representations and analysis for informed decision making in the water and sewer system.
This is accomplished by maintaining the Geographic Information System (GIS), performing geospatial
analysis of data and display data on GIS maps; preparing charts, graphs and displays; coordinating
system needs with other departments; defining requirements for end users; coordinating services with
contract consultants for maintenance agreements; researching information from records, surveys and
assessor maps; performing field data collection; programming and scripting for customization of software
applications.
SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) PROGRAM
This program is responsible for the communications and the hardware related to the District’s SCADA
system. Communications includes radios, lease lines, and all other means for ensuring SCADA remote
sites communicate with the District’s headquarters. Additionally, this program is responsible for all
SCADA sensors in the field that collect and send digital information to the SCADA system via the PLCs.
INFORMATION SYSTEMS PROGRAM:
1. Administer all Information Systems for the District except GIS & SCADA
2. Conduct training on personal computers
3. Administer vender and reseller agreements.
4. Maintain an inventory of all necessary computer supplies and technical support manuals.
5. Develop new template forms and reports and modify existing reports.
6. Study and research new technology that would benefit the district.
7. Administer district IS servers including voice mail server.
8. Setup user environments and access restriction on servers.
9. Implement district information sharing strategy on network.
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Yorba Linda Water District FY 2009/10 Budget
10. Coordinate network backups.
11. Administering the implementation of new information systems and related software and hardware.
12. Troubleshoot hardware and software problems on PC’s.
13. Maintain personal computers by installing software updates and running diagnostic utilities.
14. Provide users with support for software or operating system on PC’s including installation and
setup of new PC’s.
15. Maintain and troubleshoot network printers.
16. Install software upgrades when feasible and available.
17. Install hardware and software updates or upgrades.
18. Troubleshoot network problems.
19. Setup users for network, e-mail, and voice mail servers including passwords.
20. Assist other departments with troubleshooting technical related issues.
21. Administer internet connections with service provider.
22. Maintain point-to-point T-1 connection with the yard
23. Maintain and administer wireless communications with district networks and related hardware.
24. Phone servicing and repairs
25. Cell phones and walkie-talkie
26. Maintaining district web site.
27. Network traffic monitoring for intrusion detection
28. Network Security
29. Maintain and administer district switches, hubs, modems, cabling (CAT 5, 5e, 6) and firewall.
GIS PROGRAM:
1. Coordinates activities related to the implementation, deployment and use of GIS and related
technologies
2. Installs, configures, upgrades, and administers GIS software including databases.
3. Provides specifications for, configures and administers GIS workstations, servers and related
hardware in cooperation with IT division.
4. Codes, install, test, and administer custom GIS applications using appropriate code.
5. Create maps and graphs using GIS software and related equipment
6. Meet with users to define data needs, project requirements, required outputs, or to develop
applications.
7. Gather, analyze, and integrate spatial data from staff and determine how best the information can
be displayed using GIS
8. Analyze spatial data for geographic statistics to incorporate into documents and reports.
9. Analyze geographic relationships among varying types of data.
10. Prepare metadata and other documentation
11. Operate and maintain GIS system hardware, software, plotter, digitizer, color printers and related
equipment.
12. Develop and implement procedures to share GIS database information with other district
databases.
13. Identify potential GIS applications to improve operational efficiency and make available
geography-based information to other district departments
14. Establish procedures and methods for data entry into GIS databases and sharing information with
district employee
SCADA PROGRAM:
1. Ensures that all communication links between SCADA equipment in the field with the
District’s headquarters.
2. Test and maintain all field sensors that are SCADA related.
Page | 73
Yorba Linda Water District FY 2009/10 Budget
3. Consult and make recommendations for SCADA field equipment during new
construction projects.
Page | 74
Yorba Linda Water District FY 2009/10 Budget
Information Technology Personnel Summary
PositionsPositionsPositions
AuthorizedAuthorizedAuthorized Additions/Authorized Positions
as of BudgetForecastDeductionspositionsto Fund
Department
Dept Code
6/30/2008FY 2008/09FY 2008/09FY 2009/10FY 2009/10FY 2009/10
IT6000
Administration6010
IT Director111010
111010
Information Systems6020
Information Systems Administrator111011
Information Systems Technician I111011
Information Systems Technician II/ Programmer111011
333033
GIS6030
GIS Administrator
111010
GIS Technician
111011
222021
SCADA
6040
Instrumentation Technician
111011
SCADA Administrator
111011
222022
Department Totals888086
Page | 75
Yorba Linda Water District FY 2009/10 Budget
Information Technology Department Budget (FY 2009/10)
Actual
BudgetFY 2008/09ForecastBudget
FY 2008/09Thru Apr/09FY 2008/09FY 2009/10
Expenses (Operating):
Salary Related Expenses
Salaries - Unit$244,870$154,053$184,864$254,096
Salaries - Management114,21894,225113,070
Salaries - SC93,609156,627187,953187,260
Fringe Benefits - Unit55,86630,61336,73547,245
Fringe Benefits - Management18,12414,95417,945
Fringe Benefits - SC13,79124,42529,31034,593
Vacation Sale/Purchase2,3921,1561,387
Mandatory Benefits - Unit29,37521,76126,11331,382
Mandatory Benefits - SC11,35017,71721,26123,126
Mandatory Benefits - Management13,39510,52712,633
----------------------------------------------------------------------------------------
Total Salary Related Expenses596,990526,058631,271577,702
Supplies & Services
Communications11,9907,4408,92850,760
Contractual Services50,41562,87475,449102,930
Data Processing101,37037,69445,233127,635
Dues & Memberships2755897061,407
Materials9,48059,75771,70835,875
Maintenance97,351
Non-Capital Equipment61,47541,03049,236127,031
Professional Services17,44017,85321,42463,900
Training24,3101,8222,1868,100
Travel & Conferences9,59010,70912,8506,700
Vehicle Equipment6551,2221,466300
----------------------------------------------------------------------------------------------------
Supplies & Services Sub-total:287,000240,990289,186621,989
----------------------------------------------------------------------------------------
Total Operating Expenses883,990767,048920,4571,199,691
Page | 76
Yorba Linda Water District FY 2009/10 Budget
Information Technology Budget by Division (FY 2009/10)
AdminInfo. SysGISSCADATotal
(Div 6010)(Div 6020)(Div 6030)(Div 6040)(All Div)
Expenses (Operating):
Salary Related Expenses
Salaries - Unit$124,634$66,168$63,294$254,096
Salaries - SC93,63093,630187,260
Fringe Benefits - Unit23,50312,08511,65747,245
Fringe Benefits - SC13,98320,61034,593
Mandatory Benefits - Unit15,3938,1727,81731,382
Mandatory Benefits - SC11,56311,56323,126
---------------------------------------------------------------------------------------------------
Total Salary Related Expenses282,70686,425208,571577,702
Supplies & Services
Communications35,76015,00050,760
Contractual Services94,4308,500102,930
Data Processing56,00030,00041,635127,635
Dues & Memberships8425651,407
Materials19,15050016,22535,875
Maintenance8,15089,20097,351
Non-Capital Equipment62,35064,680127,031
Professional Services5,0002,00056,90063,900
Training6,5001,6008,100
Travel & Conferences3,7002,0001,0006,700
Vehicle Equipment300300
----------------------------------------------------------------------------------------------------------------
Supplies & Services Sub-total:292,18234,500295,305621,989
---------------------------------------------------------------------------------------------------
Total Operating Expenses574,888120,925503,8761,199,691
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Yorba Linda Water District FY 2009/10 Budget
Information Technology Vehicles and Capital Equipment
Information Systems (6020)
E-Mail Message Archiver $ 6,000
This appliance is utilized to store and archive all District emails for future retrieval,
better email management, and better compliance with records retention. Currently
archived email messages are stored on individual desktops in the event a public
request for information is submitted. Recovering archived emails can be time
consuming. This appliance would centralize all emails and provide a more efficient
method for email recovery.
Standard Register check processing & Imaging system 30,000
The check processing system currently in use is over ten years of age and does not
contain the latest technology that most banks are beginning to implement for
scanning, and archiving customer checks and payment stubs. As the District
implements new utility billing software, it is recommended this equipment also be
replaced to incorporate the latest technology.
Solar Winds Orion or other Monitoring Tool 9,200
This monitoring tool is required for troubleshooting network issues that arise
periodically in addition to monitoring the overall health of the network and servers.
Network issues occur either on the District’s campus or in the field at a site that
contains SCADA connectivity. This tool provides the means for isolating and
troubleshooting most, if not all, network issues that often create down time of
computer resources and access.
Cogsdale Financials & UB (completion of project) 150,000
This software upgrade project began in FY 2008/09 and will be completed in FY
2009/10. The conversion project consists of upgrading the District’s financial and utility
billing software to the latest technology standards. Included in the package are
General Ledger, Accounts Payable, Inventory Management, Project Accounting,
Purchasing, Work Orders, Cogsdale Utility Billing and others.
WIN Can software for sewer camera and equipment 6,000
At present, any editing, report printing, and corrections to the televised sewer lines
have to be done on the camera truck resulting in down time of the truck. With this
module, all of this work can be done from a maintenance computer. It will also allow
the District to develop spread sheets with a filter for specific problems and to
complete additional analysis of televised lines without removing the truck from
service.
Hydraulic Water Model Software & Labor (Infowater Basic) 30,000
This software will advance the District’s hydraulic model to the latest technology,
making it fully compatible with the GIS system.
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Yorba Linda Water District FY 2009/10 Budget
SCADA (6040)
Replacement of Two Servers 15,000
Two servers within the SCADA network have been identified for replacement. They
are over six years of age and are mission critical to the SCADA system. Replacement
of these servers would improve performance and reduce down-time of the SCADA
system.
Total Vehicle & Capital Equipment – I.T. Department: $246,200
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Yorba Linda Water District FY 2009/10 Budget
Human Resources (Series 7000)
Gina Knight
Human Resources Manager
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Yorba Linda Water District FY 2009/10 Budget
Human Resources Programs and Responsibilities
The Human Resources Department is responsible for the administration and coordination of the District’s
personnel system, risk management and safety programs. Its primary function is to provide support
services in the areas of recruitment, retention, selection, employment and training to other District
departments.
The department supports operating departments by providing a wide range of personnel services such as
benefits administration, which includes health, dental, optical, life insurance and an employee assistance
program, coordinating recruitment and selection, classification and compensation programs, as well as
the administration of the District’s personnel rules, policies and procedures. Other functions include the
maintenance of employee personnel files, training records, medical files and employee performance
evaluation reports. It provides employer/employee relation’s administration services and contract
negotiations. This includes employee and supervisory counseling on personnel policies, procedures and
practices, providing assistance in the handling of employee grievances and disciplinary actions as well as
implementation of new labor contract provisions.
The Human Resources department administers the District’s self-insured liability, worker’s compensation
and loss prevention programs. The District’s liability and workers compensation insurance is provided by
the Association of California Water Agencies Joint Powers Insurance Authority (ACWA-JPIA). The
department strives to protect the personnel and physical assets of the District from injury and financial
consequences of accidental losses through a program of prevention, avoidance and insurance
procurement. Other functions include the coordination and implementation of safety and training
programs ensuring compliance with federal and state laws regarding occupational health and safety
regulations. The department promotes employee development and the sharpening of employees’ skills
and knowledge through training programs as well as providing career development opportunities.
The department actively looks to reduce the District’s accidental loss exposure through continuous
identification and measurement of existing hazards and through the implementation of policies and
procedures to eliminate unsafe working conditions. The department is responsible for cost-effective
management of tort liability claims filed against the District. It strives to process and bring closure as
expeditiously as possible to all claims and engages the input of other District departments during the
investigation and resolution process.
HUMAN RESOURCES DEPARTMENT PROGRAM DETAILS
HUMAN RESOURCES PROGRAM:
1. Conduct the recruitment, advertising, testing, and selection processes necessary to maintain full
staffing needs.
2. Conduct timely and successful recruitments to maintain an effective workforce throughout the
budget period.
3. Conduct appropriate surveys to ensure competitive employee salaries and benefits when
necessary.
4. Prepare, maintain and secure employee personnel data files for approximately 75 full-time
employees and five Board members.
5. Review and revise the District’s Drug and Alcohol Policy by October 15, 2009.
6. Administer U.S. Department of Transportation (DOT) drug testing regulations.
7. Review and Revise the District’s Family and Medical Leave Policy by October 31, 2009.
8. Process Family Medical Leave Act requests and track/monitor usage.
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Yorba Linda Water District FY 2009/10 Budget
9. Continue to review and revise personnel rules, policies, employee handbook and mandated
programs when necessary.
10. Assist departments in preparation of appropriate disciplinary actions.
11. Provide employee assistance through an employee assistance program.
12. Coordinate a District-wide Employee Service Award Luncheon on an annual basis.
13. Conduct financial planning workshops by June 30, 2010, presented by the District’s deferred
compensation providers, to assist the District’s employees with supplemental retirement planning
needs.
14. Conduct investigations on complaints regarding harassment allegations.
15. Manage the labor relations and meet and confer process with the District’s employee association.
16. Maintain and interpret the Memorandum of Understanding with the District’s employee
association.
17. Review and update the employee separation process by September 30, 2009.
18. Participate in the Liebert Cassidy and Whitmore consortium to provide additional training material
to the District’s management and supervisory staff.
19. Track, monitor and schedule harassment prevention training for managers and supervisors in
accordance with state legal requirements.
20. Provide consultation and advice to four department heads in performance management issues.
21. Assist management in interpretation of the District’s personnel rules and regulations and
Memorandum of Understanding throughout the budget period.
22. Provide on-going training to all Supervisory and Management staff on the District’s policies and
procedures and personnel rules.
23. Participate on ACWA’s Salary Survey Subcommittee and Orange County Water Association’s
Human Resources Committee.
RISK MANAGEMENT AND SAFETY PROGRAMS:
1. Improve safety and health awareness in the District.
2. Process and monitor liability claims filed against the District.
3. Process and monitor claims and invoices filed against others.
4. Process and monitor workers’ compensation claims.
5. Continue to coordinate and monitor administration of the worker’s compensation program.
6. Review general liability insurance, property insurance, and workers’ compensation insurance
requirements as needed.
7. Expand and maintain a selection of individualized computer-based training programs throughout
the budget period.
8. Provide employee development training to maintain a knowledgeable and capable workforce
throughout the budget period.
9. Implement and maintain federal and state safety regulation requirements throughout the budget
period.
10. Promote a safe and positive working environment throughout the budget period.
11. Conduct quarterly safety committee meetings throughout the fiscal year.
12. Coordinate the safety committee’s review of job injuries and accidents.
13. Coordinate the annual mandated safety inspections of all District facilities.
14. Provide OSHA-required workplace training.
15. Implement the Fire Prevention and Evacuation Procedures by September 30, 2009.
16. Implement the Risk Management Claims Administration Policy by September 30, 2009.
17. Implement the Work Related Injuries and Illness Procedure by October 31, 2009.
18. Update and maintain the District’s Respiratory Protection Program by November 30, 2009.
19. Review and revise the District’s Injury and Illness Prevention Program by December 31, 2009.
20. Implement and maintain a comprehensive Hearing Conservation Program by March 30, 2010.
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Yorba Linda Water District FY 2009/10 Budget
21. Implement employee training and tracking program by April 30, 2010.
22. Conduct an annual emergency preparedness exercise by May 30, 2010.
23. Update emergency preparedness supplies and conduct an inventory assessment of District
supplies and equipment by June 30, 2010.
24. Develop and implement a safety incentive program by June 30, 2010.
25. Develop Safety Program Policies and Procedures by June 30, 2010.
26. On a continuing basis, streamline the risk management and training processes.
27. On a continuing basis, conduct ergonomic workstation improvements.
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Yorba Linda Water District FY 2009/10 Budget
Human Resources Personnel Summary
PositionsPositionsPositions
AuthorizedAuthorizedAuthorized Additions/Authorized Positions
as of BudgetForecastDeductionspositionsto Fund
Dept
Department
Code
6/30/2008FY 2008/09FY 2008/09FY 2009/10FY 2009/10FY 2009/10
Human Resources7000
Administration7010
Human Resources Analyst
111011
Human Resources Manager111011
222022
Risk Management7020
Personnel Technician111011
111011
Safety7030
Safety & Training Officer
111-100
111-100
Department Totals444-133
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Yorba Linda Water District FY 2009/10 Budget
Human Resources Department Budget (FY 2009/10)
Actual
BudgetFY 2008/09ForecastBudget
FY 2008/09Thru Apr/09FY 2008/09FY 2009/10
Expenses (Operating):
Salary Related Expenses
Salaries - Management$146,580$96,233$115,480$123,615
Salaries - SC233,24198,386118,063137,276
Fringe Benefits - Management20,91016,56219,87426,444
Fringe Benefits - SC33,66116,59519,91425,036
Vacation Sale/Purchase1,1953,2223,866
Mandatory Benefits - SC24,24511,04413,25316,954
Mandatory Benefits - Management13,19510,55112,66215,267
----------------------------------------------------------------------------------------
Total Salary Related Expenses473,027252,593303,112344,592
Supplies & Services
Communications13,1357,8449,4139,900
Contractual Services13,32516,61419,93745,900
Data Processing5,450
Dues & Memberships3,960631757800
Insurance329,725252,443302,931374,800
Materials4,7457,3848,8615,100
District Activities, Emp Recognition21,9109,80911,77115,200
Professional Services72,48549,57959,49597,000
Training10,7903,0593,67120,800
Travel & Conferences7,0851,3731,6481,600
Vehicle Equipment2204,200
----------------------------------------------------------------------------------------------------
Supplies & Services Sub-total:482,830348,736418,484575,300
----------------------------------------------------------------------------------------
Total Operating Expenses955,857601,329721,596919,892
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Yorba Linda Water District FY 2009/10 Budget
Human Resources Budget by Division (FY 2009/10)
AdminRisk MgtSafetyTotal
(Div 7010)(Div 7020)(Div 7030)(All Div)
Expenses (Operating):
Salary Related Expenses
Salaries - Management$123,615$123,615
Salaries - SC70,73566,541137,276
Fringe Benefits - Management26,44426,444
Fringe Benefits - SC12,50212,53425,036
Mandatory Benefits - SC8,7368,21816,954
Mandatory Benefits - Management15,26715,267
----------------------------------------------------------------------------------------
Total Salary Related Expenses257,29987,293344,592
Supplies & Services
Communications9,5004009,900
Contractual Services19,0005,00021,90045,900
Dues & Memberships700100800
Insurance374,800374,800
Materials2,6009001,6005,100
District Activities, Emp Recognition15,20015,200
Professional Services85,00012,00097,000
Training10,80010,00020,800
Travel & Conferences1,1005001,600
Vehicle Equipment4,2004,200
----------------------------------------------------------------------------------------------------
Supplies & Services Sub-total:148,100381,30045,900575,300
----------------------------------------------------------------------------------------
Total Operating Expenses405,399468,59345,900919,892
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1 EXHIBIT B
1
Budget Authority Guidelines (Exhibit "B")
' The following budget authority guidelines are implemented for use in the administration
of this budget:
1. Board of Directors approval is required for expenditures from reserves.
2. Adopting the budget provides the authority for the staff to proceed with programs,
activities, purchases and capital projects within the limits of the cash flow and
purchasing policy resolution.
3. Significant program changes or service level changes require approval by the Board
of Directors.
4. Beginning July 1, 2009, a one-time fund transfer in the amount of approximately $4.3
million will occur from the Annexation Fund to zero out the Water Operating Fund
negative balance.
5. The following reserve funds are currently restricted for capital projects: Water-
Capital Projects Fund, COP Bond 2008 Fund, ID 1 Fund, ID 2 Fund. Beginning July
1, 2009, the following additional reserve funds will be restricted for capital projects:
Annexation Fund and Sewer Capital Projects Fund.
6. Beginning July 1, 2009, the Water R&R Fund and the Sewer R&R Fund will be
restricted and re-classified as Emergency Reserve Funds.
7. General Manager approval is required for transferring funds between department
budgets.
8. Department manager approval is required for transferring funds within a department
budget.
9. Financial statements will be posted on a monthly basis and presented to the Finance
Accounting Committee. A summary financial statement will be presented to the
Board of Directors, for consideration, on a quarterly basis.
10. Payment of invoices, payroll, refunds and wires are presented to the Board of
Directors for consideration at each regular Board meeting.
11. The budget may need to be modified to reflect labor and benefit agreements and
approved by the Board of Directors.
12. Resolutions adopted by the Board of Directors are required for authorizing positions
in the service of the District and setting salary ranges for those authorized positions.
13.The General Manager is authorized to use savings from vacant authorized positions
to retain contract labor to meet District personnel needs.
14.The General Manager is authorized to fill an approved and budgeted position that is
' vacated during the term of this budget with a new employee at a lower or equal
classification.
15. Nine percent of selected supplies and services, and salaries and benefits are
allocated to the sewer operating expenses.
16.Seven percent of all employee's salaries and benefits, except all direct charges by
engineering personnel, are allocated to capital projects. Salaries and benefits
charged directly to capital projects (by way of job number) are exempt from this
allocation.
17. Equipment purchases of $5,000 or less will be expensed, not depreciated.