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HomeMy WebLinkAbout2020-09-08 - Board of Directors Meeting Minutes 2020-104 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, September 8, 2020, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. TELECONFERENCE INFORMATION As noted on the agenda, this meeting was facilitated via teleconference pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on March 17, 2020. 2. CALL TO ORDER The meeting was called to order at 6:32 p.m. 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Phil Hawkins, President Brett R. Barbre, General Manager Andrew J. Hall, Vice President Doug Davert, Assistant General Manager Brooke Jones John DeCriscio, Operations Manager J. Wayne Miller, PhD Gina Knight, Human Resources and Risk Mgr Al Nederhood Delia Lugo, Finance Manager Rosanne Weston, Engineering Manager Alison Martin, Public Affairs Manager Annie Alexander, Sr Exec Asst/Board Secretary Kaden Young, Sr Management Analyst Veronica Ortega, Executive Assistant ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP 5. ADDITIONS/DELETIONS TO THE AGENDA None. 6. INTRODUCTIONS AND PRESENTATIONS 6.1. Elected Official Liaison Reports Minutes of the YLWD Board of Directors Regular Meeting Held September 8, 2020 at 6:30 p.m. 1 2020-105 Yorba Linda Mayor Pro Tem Gene Hernandez commented on the reopening of indoor dining at restaurants with modifications and the varying status of in person class instruction at schools within Orange County. 6.2. Federal and State Legislative Update General Manager Barbre introduced Alison Martin, newly hired Public Affairs Manager. Ms. Martin briefed the Board on the status of pending legislation and the recent lowering of Orange County's COVID-19 risk level from the purple to red tier. 7. PUBLIC COMMENTS None. 8. CONSENT CALENDAR, Director Hall made a motion, seconded by Director Nederhood, to approve the Consent Calendar. Motion carried 5-0-0-0 on a roll call vote. 8.1. Minutes of the Board of Directors Special and Regular Meetings Held August 28, 2020 Recommendation: That the Board of Directors approve the minutes as corrected. 8.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$634,236.76. 8.3. Budget to Actual Reports for the Month Ending July 31, 2020 Recommendation: That the Board of Directors receive and file the Budget to Actual Reports for the Month Ending July 31, 2020. 8.4. Cash and Investment Report for Period Ending July 31, 2020 Recommendation: That the Board of Directors receive and file the Cash and Investment Report for Period Ending July 31, 2020. Minutes of the YLWD Board of Directors Regular Meeting Held September 8,2020 at 6:30 p.m. 2 2020-106 8.5. Terms and Conditions for Water and Sewer Services with In-N-Out Burger, 18181 Imperial Highway Recommendation. That the Board of Directors approve Terms and Conditions for Water and Sewer Service with In-N-Out Burger, 18181 Imperial Highway, Job No. 2020-50. 9. DISCUSSION ITEMS 9.1. Status of Operations Activities Staff reviewed the status of installing a portable electric generator at Elk Mountain Booster Pump Station and responded to questions regarding the unit's size and sound level when running. 9.2. Treatment of Groundwater Supplies to Remove Per- and Polyfluoroalkyl Substances (PFAS) Staff briefed the Board on the status of design and construction of the PFAS removal water treatment plant. The proposed location has been shifted to the rear of the Administration building. An updated construction schedule will be presented to the Board in the near future. 9.3. Coronavirus Mitigation Efforts This topic was covered during the General Manager's report. 10. REPORTS. INFORMATION ITEMS, AND COMMENTS, 10.1. Directors' Reports A list of meetings and events attended was included in the agenda packet. Director Jones briefed the Board on topics to be covered in a meeting being arranged by ACWA's Agricultural Committee later in the month. 10.2. General Manager's Report General Manager Barbre asked each of the managers to report on activities within their respective departments. Mr. Barbre then reported on the outcome of Fitch Ratings' surveillance, status of late bill payments and soft collections, and where other local agencies stood in regard to reopening their business offices and Council/Board meetings to in-person interaction. He also summarized comments submitted to OC LAFCO regarding the draft municipal service reviews for OCSD and MWDOC. Minutes of the YLWD Board of Directors Regular Meeting Held September 8, 2020 at 6:30 p.m. 3 2020-107 10.3. General Counsel's Report None. 10.4. Future Agenda Items and Staff Tasks None. 11. COMMITTEE REPORTS 11.1. Interagency Committee with MWDOC and OCWD (Hawkins/Nederhood) • Next meeting is scheduled Monday, November 23, 2020 at 4:00 p.m. 11.2. Joint Agency Committee with City of Yorba Linda (Hawkins/Jones) ■ Draft minutes of the meeting held Monday, July 27, 2020 at 4:00 p.m. were included in the agenda packet. ■ Next meeting is scheduled Monday, October 26, 2020 at 4:00 p.m. 11.3. Joint Agency Committee with City of Placentia (Jones/Hawkins) ■ Next meeting is yet to be scheduled. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from September 9 — October 31, 2020 The Board made no changes to the activity calendar. 13. CLOSED SESSION The Board entered Closed Session at 7:17 p.m. 13.1. Conference with Real Property Negotiators Pursuant to Section 54956.8 of the California Government Code Property: APNs 326-021-49 and 50 Agency Negotiators: Brett R. Barbre, General Manager Negotiating Parties: Hilltop 3 Development LLC Under Negotiation: Price and Terms of Payment Minutes of the YLWD Board of Directors Regular Meeting Held September 8, 2020 at 6:30 p.m. 4 2020-108 The Board returned to open session at 7:36 p.m. General Counsel Gagen announced that the Board took no reportable action during Closed Session. 14. ADJOURNMENT 14.1. The meeting was adjourned at 7:36 p.m. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held September 8,2020 at 6:30 p.m. 5