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Home My WebLink About2020-12-08 - Board of Directors Meeting Agenda Packet (B)AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, December 8, 2020, 6:30 PM 1717 E Miraloma Ave, Placentia CA 92870 1.TELECONFERENCE INFORMATION In an effort to help mitigate the spread of Coronavirus (COVID-19), the District will be facilitating participation in this meeting via teleconference pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on March 17, 2020. Information for accessing this meeting is provided below. Public comment related to items on this agenda or other matters within the District’s jurisdiction will be facilitated on the teleconference or can be submitted in writing via e-mail to the Board Secretary (bodsecretary@ylwd.com) at least two (2) hours prior to the start of the meeting. If you choose to submit comments via e-mail, please identify the agenda item you wish to address. Your comments will be shared with the Board prior to the meeting. For questions regarding participation please call 714-701-3020. Computer/Mobile Device: https://zoom.us/j/97446688354 Telephone: 669-900-6833 or 346-248-7799 Meeting ID: 974 4668 8354 2.CALL TO ORDER 3.ROLL CALL 4.PLEDGE OF ALLEGIANCE 5.SEATING OF DIRECTORS 5.1.Administer Oaths of Office to Newly Elected Directors 5.2.Reorganization of the Board of Directors and Appointment of Officers 5.3.Adjourn to Yorba Linda Water District Public Financing Corporation and Financing Authority Regular Meetings 6.ADDITIONS/DELETIONS TO THE AGENDA Items may be added to the agenda upon determination by a two-thirds vote of the Board, or a unanimous vote if only three Directors are present, that there is a need to take immediate action which came to the District's attention subsequent to the agenda being posted. (GC 54954.2(b)(2)) 7.INTRODUCTIONS AND PRESENTATIONS 7.1.Recognition of Outgoing Directors 7.2.Elected Official Liaison Reports 7.3.Federal and State Legislative Update 8.PUBLIC COMMENTS Any individual wishing to address the Board or Committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to three minutes and must be related to matters of public interest Page 1 of 110 within the jurisdiction of the Water District. (GC 54954.3) 9.CONSENT CALENDAR All items on the consent calendar are considered routine and may be approved by a single motion. There will be no discussion of these items unless a member of the Board, staff, or public requests separate consideration. 9.1.Minutes of the Board of Directors Special and Regular Meetings Held November 10, 2020 Recommendation: That the Board of Directors approve the minutes as presented. 9.2.Amend District's Conflict of Interest Code Recommendation: That the Board of Directors adopt Resolution No. 2020-XX adopting a Conflict of Interest Code which supersedes all prior Conflict of Interest Codes and amendments previously adopted. 9.3.Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $2,251,793.73. 9.4.Budget to Actual Reports for the Month Ending October 31, 2020 Recommendation: That the Board of Directors receive and file the Budget to Actual Reports for the Month Ending October 31, 2020. 9.5.Cash and Investment Report for Period Ending October 31, 2020 Recommendation: That the Board of Directors receive and file the Cash and Investment Report for Period Ending October 31, 2020. 9.6.Unaudited Financial Statements for the First Quarter of FY21 Recommendation: That the Board of Directors receive and file the Unaudited Financial Statements for First Quarter of FY21. 9.7.Terms and Conditions for Water Service with Jimmy Nguyen Recommendation: That the Board of Directors approve the Terms and Conditions for Water Service with Jimmy Nguyen at 2234, 2236 and 2238 California Street, Placentia, Job No. 2020-58. 10.ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board or Committee discussions are needed prior to formal action. 10.1.Adjusting Certain Water Rates and Implementing Monthly Per and Poly- fluoroalkyl Substances (PFAS) Impact Fee Recommendation: That the Board of Directors adopt Resolution No. 2020-XX adjusting certain water rates effective February 1, 2021, implementing a monthly per and poly-fluoroalkyl substances (PFAS) impact fee effective February 1, 2021 to December 31, 2021, and rescinding Resolution No. 2020-09. 10.2.Procedures for Filling a Vacancy on the Board of Directors Recommendation: That the Board of Directors instruct staff to notify the Orange County Registrar of Voters of a vacancy on the Board and determine procedures for filling said vacancy. Page 2 of 110 11.DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board or Committee at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking advice and counsel. Time permitting, it is generally in the District’s interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 11.1.Board of Directors' Compensation 11.2.Board of Directors' Committee, Agency, and Intergovernmental Meeting Assignments 11.3.Status of Engineering Activities and Construction of Per- and Polyfluoroalkyl Substances (PFAS) Removal Groundwater Treatment Plant 11.4.Status of Operations Activities 11.5.Coronavirus Mitigation Efforts 12.REPORTS, INFORMATION ITEMS, AND COMMENTS 12.1.Director's Reports 12.2.General Manager's Report 12.3.General Counsel's Report 12.4.Future Agenda Items and Staff Tasks 13.COMMITTEE REPORTS 13.1.Interagency Committee with MWDOC and OCWD Next meeting is scheduled Monday, January 25, 2021 at 4:00 p.m. 13.2.Joint Agency Committee with City of Yorba Linda (Hawkins/Jones) Next meeting yet to be scheduled. 13.3.Joint Agency Committee with City of Placentia (Hawkins/Hall) Next meeting yet to be scheduled. 14.BOARD OF DIRECTORS ACTIVITY CALENDAR 14.1.Meetings from December 9, 2020 - January 31, 2021 15.ADJOURNMENT 15.1.A Board Workshop Meeting is scheduled to be held Tuesday, December 22, 2020 at 8:30 a.m. The next Regular Board Meeting will be held Tuesday, January 12, 2021. Closed Session (if necessary) will begin at 5:30 p.m. and regular business at 6:30 p.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Page 3 of 110 Prior to the Governor’s ‘Stay-at-Home’ Executive Orders regarding COVID-19, non-exempt materials related to open session agenda items that were distributed to a majority of the Board of Directors or Committee Members less than seventy-two (72) hours prior to the meeting were made available for public inspection in the lobby of the District’s Administrative building during regular business hours and posted on the District’s website shortly thereafter (GC 54957.5). As the District’s lobby has been closed to the public in accordance with the Governor’s Executive Orders and to help mitigate the spread of COVID-19, staff will make these materials available on the District’s website (https://ylwd.com/) as soon as possible following receipt. Accommodations for the Disabled Requests for disability-related modifications or accommodations, including auxiliary aids or services, required for participation in the above posted meeting should be directed to the Board Secretary at (714) 701-3020 at least 24 hours in advance. (GC 54954.2(a)) Page 4 of 110 ITEM NO. 5.2. AGENDA REPORT MEETING DATE:December 8, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Annie Alexander, Senior Executive Assistant/Board Secretary SUBJECT:Reorganization of the Board of Directors and Appointment of Officers RECOMMENDATION: That the Board of Directors: (1) nominate and elect a President; (2) nominate and elect a Vice President; and (3) appoint staff to serve as the Secretary, Assistant Secretary and Treasurer for the next calendar year. SUMMARY: Pursuant to Section 6.1(A) of the Board of Directors' Policies and Procedures, a President and Vice President of the Board shall be elected annually at the District's reorganization meeting held at the first regular meeting of the Board in December of each year. Additionally, the Board is required to appoint the Municipal Corporation Officers of Secretary, Assistant Secretary, and Treasurer. FISCAL IMPACT: None. BACKGROUND: The powers and duties of the President, Vice President, Secretary, Assistant Secretary, and Treasurer are set forth in the County Water District Law and the Board of Directors' Policies and Procedures. In summary, the President's duties are as follows: Assume the chair of the Presiding Officer immediately after election. Make committee, agency, and intergovernmental meeting assignments, subject to consent of the Board. Conduct the proceedings of the Board. Sign all ordinances, resolutions, and contract documents approved and adopted by the Board as required. Page 5 of 110 Perform other duties imposed by the Board. The Vice President will serve as the Presiding Officer and perform all of the above-listed duties in the absence of the President. The Secretary, or Assistant Secretary in the absence of the Secretary, attests all ordinances and resolutions approved and adopted by the Board, countersigns all contract documents approved or adopted by the Board as required, prepares the minutes of each meeting held by the Board, and performs other duties as imposed by the Board in accordance with governing laws and regulations. The Treasurer installs and maintains a system of auditing and accounting that completely and at all times shows the financial condition of the District, and also performs other duties as imposed by the Board in accordance with governing laws and regulations. A member of the Board cannot serve as the General Manager, Secretary, Assistant Secretary or Treasurer, However, the same person can be appointed as General Manager and Secretary or Secretary and Treasurer. The General Manager cannot serve as the Treasurer. There is no additional compensation for serving as an appointed officer if the individual is an employee of the District. Staff recommends the Board consider appointing Annie Alexander as Secretary, Veronica Ortega as Assistant Secretary, and Delia Lugo as Treasurer. Page 6 of 110 ITEM NO. 9.1. AGENDA REPORT MEETING DATE:December 8, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Annie Alexander, Senior Executive Assistant/Board Secretary SUBJECT:Minutes of the Board of Directors Special and Regular Meetings Held November 10, 2020 RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: 1.Draft Meeting Minutes (Special) 2.Draft Meeting Minutes (Regular) Page 7 of 110 Minutes of the YLWD Board of Directors Special Meeting Held November 10, 2020 at 6:00 p.m. 1 2020-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Tuesday, November 10, 2020, 6:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. TELECONFERENCE INFORMATION As noted on the agenda, this meeting was facilitated via teleconference pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on March 17, 2020. 2. CALL TO ORDER The meeting was called to order at 6:02 p.m. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Phil Hawkins, President Brett R. Barbre, General Manager Andrew J. Hall, Vice President Doug Davert, Assistant General Manager Brooke Jones Annie Alexander, Sr Exec Asst/Board Secretary J. Wayne Miller, PhD Veronica Ortega, Executive Assistant Al Nederhood ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP 4. PUBLIC COMMENTS None. 5. CLOSED SESSION The Board entered Closed Session at 6:04 p.m. 5.1.Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One Page 8 of 110 Minutes of the YLWD Board of Directors Special Meeting Held November 10, 2020 at 6:00 p.m. 2 2020-XXX 5.2.Conference with Legal Counsel – Anticipated Litigation Initiation of Litigation Pursuant to Paragraph (4) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One The Board returned to Open Session at 6:44 p.m. General Counsel Gagen announced that the Board took no reportable action during Closed Session. 6. ADJOURNMENT 6.1.The meeting was adjourned at 6:45 p.m. Annie Alexander Board Secretary Page 9 of 110 Minutes of the YLWD Board of Directors Regular Meeting Held November 10, 2020 at 6:30 p.m. 1 2020-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, November 10, 2020, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. TELECONFERENCE INFORMATION As noted on the agenda, this meeting was facilitated via teleconference pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on March 17, 2020. 2. CALL TO ORDER The meeting was called to order at 6:45 p.m. 3. PLEDGE OF ALLEGIANCE Director Jones led the pledge. 4. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Andrew J. Hall, Vice President Brett R. Barbre, General Manager Brooke Jones Doug Davert, Assistant General Manager J. Wayne Miller, PhD John DeCriscio, Operations Manager Al Nederhood Gina Knight, Human Resources and Risk Mgr Delia Lugo, Finance Manager DIRECTORS ABSENT Rosanne Weston, Engineering Manager Phil Hawkins, President Alison Martin, Public Affairs Manager Annie Alexander, Sr Exec Asst/Board Secretary Kaden Young, Sr Management Analyst Veronica Ortega, Executive Assistant ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP 5. ADDITIONS/DELETIONS TO THE AGENDA None. Page 10 of 110 Minutes of the YLWD Board of Directors Regular Meeting Held November 10, 2020 at 6:30 p.m. 2 2020-XXX 6. INTRODUCTIONS AND PRESENTATIONS 6.1.Elected Official Liaison Reports Yorba Linda Mayor Pro Tem, Gene Hernandez, thanked District staff for their exemplary service during the Blue Ridge Wildfire. He noted that the Yorba Linda Chief of Fire Services and Yorba Linda Division Chief of Police Services also expressed their appreciation of the District’s support. 6.2.Federal and State Legislative Update Staff briefed the Board on current results of the national, state, and local elections. There will be no change in representation for the Placentia and Yorba Linda city council’s. Municipal Water District of Orange County (MWDOC), Division 1 will be represented by Director Al Nederhood and Orange County Water District (OCWD), Division 3 will be represented by Roger Yo who was elected by acclamation. Yorba Linda Water District Director Wayne Miller and Director Elect Trudi DeRoche ran uncontested and were also elected by acclamation. 7. PUBLIC COMMENTS None. 8. CONSENT CALENDAR Director Jones made a motion, seconded by Director Nederhood, to approve the Consent Calendar. Motion carried 4-0-0-1 on a roll call vote with Director Hawkins being absent. 8.1.Minutes of the Board of Directors Special Meeting Held September 30, 2020 Recommendation: That the Board of Directors approve the minutes as presented. 8.2.Minutes of the Board of Directors Regular Meeting Held October 13, 2020 Recommendation: That the Board of Directors approve the minutes as presented. 8.3.Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $2,111,531.65. Page 11 of 110 Minutes of the YLWD Board of Directors Regular Meeting Held November 10, 2020 at 6:30 p.m. 3 2020-XXX 8.4.Budget to Actual Reports for Month Ending September 30, 2020 Recommendation: That the Board of Directors receive and file the Budget to Actual Reports for Month Ending September 30, 2020. 8.5.Cash and Investment Report for Period Ending September 30, 2020 Recommendation: That the Board of Directors receive and file the Cash and Investment Report for Period Ending September 30, 2020. 8.6.Proclamations Related to Prior Existence of Local Emergency Recommendation: That the Board of Directors ratify the proclamations issue by General Manager Brett R. Barbre declaring and terminating the existence of a local emergency related to the wildfire event beginning October 26, 2020. 8.7.Terms and Conditions for Water Services with Penske Automotive Group, 1275 E Yorba Linda Blvd, Job No. 202017 Recommendation: That the Board of Directors approve the Terms and Conditions for Water and Sewer Services with Penske Automotive Group, 1275 E Yorba Linda Blvd, Job No. 202017. 8.8.Second Amendment to Agreement with North County BRS, LLC for Cielo Vista Development Project Recommendation: That the Board of Directors approve the Second Amendment to the August 1, 2018 Water and Sewer Facilities Agreement between the Yorba Linda Water District and North County BRS, LLC for the Cielo Vista Development Project, conditioned on the Property Owners’ signatures to the Second Amendment within 30 days of this approval. 9. ACTION CALENDAR 9.1.Adjusting Certain Water Rates and Implementing Monthly Per and Poly- fluoroalkyl Substances (PFAS) Impact Fee General Manager Barbre requested the Board defer consideration of this item to the workshop meeting scheduled November 24, 2020. He also requested that this meeting be moved to 6:30 p.m. instead of 8:30 a.m. Staff will work with the Board regarding scheduling. Page 12 of 110 Minutes of the YLWD Board of Directors Regular Meeting Held November 10, 2020 at 6:30 p.m. 4 2020-XXX 10. DISCUSSION ITEMS 10.1.MWDOC Request for Allen-McColloch Pipeline (AMP) Participants, including the District, to Execute a Common Interest Agreement Regarding the AMP Sale Agreement to Metropolitan Water District General Counsel Gagen explained that MWDOC has requested a meeting with all AMP participants, including the District, to share their legal counsel’s analysis and research regarding continuing obligations stated in the AMP sale agreement. MWDOC’s legal counsel has also asked that all participants enter into a common interest agreement prior to meeting so the confidentiality of their analysis can be maintained. The Board expressed no objection to moving forward with executing a common interest agreement for this purpose. General Counsel Gagen will report back to the Board regarding this matter which may require a closed session. 10.2.Treatment of Groundwater Supplies to Remove Per- and Polyfluoroalkyl Substances (PFAS) Staff reviewed new monitoring orders from the Division of Drinking Water, the status of OCWD’s water sampling activities, and the planned construction of additional PFAS water treatment plants in Orange County. Sampling of YLWD’s wells will take place in November. Staff then briefed the Board on construction of the District’s PFAS water treatment plant and will distribute a detailed project schedule following the Board meeting. 10.3.Coronavirus Mitigation Efforts This topic was covered during the General Manager’s report. 11. REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1.Directors' Reports A list of meetings and events attended was included in the agenda packet. 11.2.General Manager's Report General Manager Barbre asked each of the managers to report on activities in their respective departments. He then briefed the Board regarding the status of delinquent water bills, soft collection calls, and staff’s activities related to COVID-19 exposure and mitigation. General Manager Barbre also reviewed where other local agencies stood in regard to reopening their business offices and Council/Board meetings to in-person interaction. Page 13 of 110 Minutes of the YLWD Board of Directors Regular Meeting Held November 10, 2020 at 6:30 p.m. 5 2020-XXX 11.3.General Counsel’s Report General Counsel Gagen reviewed recent amendments to the Ralph M. Brown Act addressing public officials’ use of social media in relation to serial meetings (AB 992). 11.4.Future Agenda Items and Staff Tasks None. General Manager Barbre inquired as to the Board’s interest in providing retiring Director Mary Aileen Matheis from Irvine Ranch Water District a commendatory proclamation in recognition of her many years of service. Multiple directors spoke in favor of doing so. 12. COMMITTEE REPORTS 12.1.Interagency Committee with MWDOC and OCWD (Hawkins/Nederhood) Next meeting is scheduled Monday, November 23, 2020 at 4:00 p.m. 12.2.Joint Agency Committee with City of Yorba Linda (Hawkins/Jones) Next meeting yet to be scheduled. 12.3.Joint Agency Committee with City of Placentia (Jones/Hawkins) Next meeting is yet to be scheduled. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1.Meetings from November 11 – December 31, 2020 The Board made no changes to the activity calendar. 14. ADJOURNMENT 14.1.The meeting was adjourned at 7:42 p.m. Annie Alexander Board Secretary Page 14 of 110 ITEM NO. 9.2. AGENDA REPORT MEETING DATE:December 8, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Annie Alexander, Senior Executive Assistant/Board Secretary SUBJECT:Amend District's Conflict of Interest Code RECOMMENDATION: That the Board of Directors adopt Resolution No. 2020-XX adopting a Conflict of Interest Code which supersedes all prior Conflict of Interest Codes and amendments previously adopted. BACKGROUND: In compliance with the Political Reform Act (Section 81000 et. seq. of the California Government Code), the Board of Directors has adopted a Conflict of Interest Code governing the disclosure of financial interests by certain designated employees of the District. The Act also requires every local government agency to amend its Code whenever designated positions need to be renamed, added to, or removed from the agency's current Code. Due to some recent changes, staff has identified the following minor revisions to the District's Code and has prepared the attached for the Board's consideration. The positions of Assistant Engineer II and Public Affairs Manager were added. The position of Senior Mechanic was removed. PRIOR RELEVANT BOARD ACTION: The District's Code was last amended on October 22, 2019 by Resolution No. 2019-29. ATTACHMENTS: 1.Redline Exhibits 2.Resolution 3.Exhibits Page 15 of 110 Conflict of Interest Code EXHIBIT A (Redline) Entity:Water Districts Yorba Linda Water DistrictAgency: Position Disclosure Category Files With Status Assistant Engineer II OC-05 COB Added Reason: Department manager determined that duties assigned to this position require filing of statement of economic interests. Associate Engineer OC-05 COB Unchanged Consultant OC-30 Agency Unchanged Customer Service Billing Administrator OC-05 COB Unchanged Director of Public Affairs OC-41 COB Unchanged Engineering Manager OC-41 COB Unchanged General Counsel OC-01 COB Unchanged Human Resources and Risk Manager OC-41 COB Unchanged Information Systems Administrator OC-05 COB Unchanged Information Technology Manager OC-41 COB Unchanged Labor Counsel OC-01 COB Unchanged Maintenance Superintendent OC-05 COB Unchanged Management Analyst OC-05 COB Unchanged Operations Assistant OC-05 COB Unchanged Operations Manager OC-41 COB Unchanged Operations Superintendent OC-05 COB Unchanged Principal Engineer OC-05 COB Unchanged Production Superintendent OC-05 COB Unchanged Public Affairs Manager OC-05 COB Added Reason: Position was newly created on August 25, 2020. Senior Accountant OC-05 COB Unchanged Senior Engineer OC-05 COB Unchanged Senior Information Systems Administrator OC-05 COB Unchanged Senior Management Analyst OC-05 COB Unchanged Senior Mechanic OC-05 COB Deleted Reason: Duties previously requiring filing of statement of economic interests have been transferred to Operations Superintendent. Senior Project Manager OC-05 COB Unchanged Total: 25 December 02 2020 02:17:51 PM Page 1 of 2 Page 16 of 110 Conflict of Interest Code EXHIBIT A (Redline) Entity:Water Districts Yorba Linda Water DistrictAgency: OFFICIALS WHO ARE SPECIFIED IN GOVERNMENT CODE SECTION 87200 Officials who are specified in Government Code section 87200 (including officials who manage public investments, as defined by 2 Cal. Code of Regs. § 18700.3 (b)), are NOT subject to the Agency’s Conflict of Interest Code, but are subject to the disclosure requirements of the Political Reform Act, Government Code section 87100, et seq. Gov’t Code § 87203. These positions are listed here for informational purposes only. The positions listed below are officials who are specified in Government Code section 87200: Assistant General Manager Files with COB Unchanged Finance Manager Files with COB Unchanged General Manager Files with COB Unchanged Member of the Board of Directors Files with COB Unchanged The disclosure requirements for these positions are set forth in Government Code section 87200, et. seq. They require the disclosure of interests in real property in the agency’s jurisdiction, as well as investments, business positions and sources of income (including gifts, loans and travel payments). December 02 2020 02:17:51 PM Page 2 of 2 Page 17 of 110 Disclosure Descriptions EXHIBIT B (Redline) Disclosure Category Disclosure Description Status Water Districts Yorba Linda Water District Entity: Agency: 87200 Filer Form 87200 filers shall complete all schedules for Form 700 and disclose all reportable sources of income, interests in real property, investments and business positions in business entities, if applicable, pursuant to Government Code Section 87200 et seq.. Unchanged OC-01 All interests in real property in Orange County, the authority or the District as applicable, as well as investments, business positions and sources of income (including gifts, loans and travel payments).Unchanged OC-05 All investments in, business positions with and income (including gifts, loans and travel payments) from sources that provide services, supplies, materials, machinery, equipment (including training and consulting services) used by the County Department, Authority or District, as applicable. Unchanged OC-30 Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest category in the code subject to the following limitation: The County Department Head/Director/General Manager/Superintendent/etc. may determine that a particular consultant, although a “designated position,” is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements in this section. Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure required. The determination of disclosure is a public record and shall be filed with the Form 700 and retained by the Filing Officer for public inspection. Unchanged OC-41 All interests in real property in Orange County, the District or Authority, as applicable, as well as investments in, business positions with and income (including gifts, loans and travel payments) from sources that provide services, supplies, materials, machinery, vehicles, or equipment (including training and consulting services) used by the County Department, Authority or District, as applicable. Unchanged Grand Total: 5 December 02 2020 02:17:51 PM Page 1 of 1 Page 18 of 110 Resolution No. 2020-XX Adopting a Conflict of Interest Code 1 RESOLUTION NO. 2020-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT ADOPTING A CONFLICT OF INTEREST CODE WHICH SUPERSEDES ALL PRIOR CONFLICT OF INTEREST CODES AND AMENDMENTS PREVIOUSLY ADOPTED WHEREAS, the Political Reform Act of 1974, Government Code Section 81000 et. seq. (“the Act”), requires a local government agency to adopt a Conflict of Interest Code pursuant to the Act; and WHEREAS, the Yorba Linda Water District has previously adopted a Conflict of Interest Code and that Code now requires updating; and WHEREAS, amendments to the Act have in the past and foreseeably will in the future require conforming amendments to be made to the Conflict of Interest Code; and WHEREAS,the Fair Political Practices Commission has adopted a regulation, Title 2, California Code of Regulations, Section 18730, which contains terms for a standard model Conflict of Interest Code, which, together with amendments thereto, may be adopted by public agencies and incorporated by reference to save public agencies time and money by minimizing the actions required of such agencies to keep their codes in conformity with the Political Reform Act. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1.The terms of Title 2, California Code of Regulations, Section 18730 (Attachment A) and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference and, together with Exhibits A and B in which members and employees are designated and Page 19 of 110 Resolution No. 2020-XX Adopting a Conflict of Interest Code 2 disclosure categories are set forth, constitute the Conflict of Interest Code of the Yorba Linda Water District. Section 2.The provisions of all Conflict of Interest Codes and Amendments thereto previously adopted by the Yorba Linda Water District are hereby superseded. Section 3. The Filing Officer is hereby authorized to forward a copy of this Resolution to the Clerk of the Orange County Board of Supervisors for review and approval by the Orange County Board of Supervisors as required by California Government Code Section 87303. PASSED AND ADOPTED this 8th day of December 2020 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: , President Yorba Linda Water District ATTEST: Annie Alexander, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Gagen Law LLP Page 20 of 110 Resolution No. 2020-XX Adopting a Conflict of Interest Code 3 ATTACHMENT A CONFLICT OF INTEREST CODE FOR THE YORBA LINDA WATER DISTRICT The Political Reform Act, Government Code Sections 81000, et seq., requires state and local government agencies to adopt and promulgate Conflict of Interest Codes. The Fair Political Practices Commission has adopted a regulation (2 Cal. Code of Regs. Section 18730) which contains the terms of a standard Conflict of Interest Code, which may be incorporated by reference in an agency’s code. After public notice and hearing it may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference. This regulation and the attached Appendix designating officials and employees and establishing disclosure categories, shall constitute the Conflict of Interest Code of the Yorba Linda Water District. Designated employees shall file statements of economic interests with the Yorba Linda Water District’s Political Reform Act Filing Officer, Board Secretary, who will make the statements available for public inspection and reproduction (Government Code Section 82008). Upon receipt of the statements of Members of the Board of Directors, General Manager, Assistant General Manager, Finance Manager, General Counsel, Labor Counsel, Assistant Engineer II, Associate Engineer, Customer Service Billing Administrator, Director of Public Affairs, Engineering Manager, Human Resources and Risk Manager, Information Systems Administrator, Information Technology Manager, Maintenance Superintendent, Management Analyst, Operations Assistant, Operations Manager, Operations Superintendent, Principal Engineer, Production Superintendent, Public Affairs Manager, Senior Accountant, Senior Engineer, Senior Information Systems Administrator, Senior Management Analyst, and Senior Project Manager, the Yorba Linda Water District’s Filing Officer shall make and retain a copy and forward the original of these statements to the Clerk of the Orange County Board of Supervisors as the Filing Officer for these designated positions. Statements for all other designated positions will be retained by the Yorba Linda Water District’s Filing Officer. Page 21 of 110 Conflict of Interest Code EXHIBIT A Entity:Water Districts Yorba Linda Water DistrictAgency: Position Disclosure Category Files With Assistant Engineer II OC-05 COB Associate Engineer OC-05 COB Consultant OC-30 Agency Customer Service Billing Administrator OC-05 COB Director of Public Affairs OC-41 COB Engineering Manager OC-41 COB General Counsel OC-01 COB Human Resources and Risk Manager OC-41 COB Information Systems Administrator OC-05 COB Information Technology Manager OC-41 COB Labor Counsel OC-01 COB Maintenance Superintendent OC-05 COB Management Analyst OC-05 COB Operations Assistant OC-05 COB Operations Manager OC-41 COB Operations Superintendent OC-05 COB Principal Engineer OC-05 COB Production Superintendent OC-05 COB Public Affairs Manager OC-05 COB Senior Accountant OC-05 COB Senior Engineer OC-05 COB Senior Information Systems Administrator OC-05 COB Senior Management Analyst OC-05 COB Senior Project Manager OC-05 COB Total: 24 OFFICIALS WHO ARE SPECIFIED IN GOVERNMENT CODE SECTION 87200 Officials who are specified in Government Code section 87200 (including officials who manage public investments, as defined by 2 Cal. Code of Regs. § 18700.3 (b)), are NOT subject to the Agency’s Conflict of Interest Code, but are subject to the disclosure requirements of the Political Reform Act, Government Code section 87100, et seq. Gov’t Code § 87203. These positions are listed here for informational purposes only. The positions listed below are officials who are specified in Government Code section 87200: December 02 2020 02:18:52 PM Page 1 of 2 Page 22 of 110 Conflict of Interest Code EXHIBIT A Entity:Water Districts Yorba Linda Water DistrictAgency: Assistant General Manager Files with COB Finance Manager Files with COB General Manager Files with COB Member of the Board of Directors Files with COB The disclosure requirements for these positions are set forth in Government Code section 87200, et. seq. They require the disclosure of interests in real property in the agency’s jurisdiction, as well as investments, business positions and sources of income (including gifts, loans and travel payments). December 02 2020 02:18:52 PM Page 2 of 2 Page 23 of 110 Disclosure Descriptions EXHIBIT B (Working Draft) Disclosure Category Disclosure Description Water Districts Yorba Linda Water District Entity: Agency: 87200 Filer Form 87200 filers shall complete all schedules for Form 700 and disclose all reportable sources of income, interests in real property, investments and business positions in business entities, if applicable, pursuant to Government Code Section 87200 et seq.. OC-01 All interests in real property in Orange County, the authority or the District as applicable, as well as investments, business positions and sources of income (including gifts, loans and travel payments). OC-05 All investments in, business positions with and income (including gifts, loans and travel payments) from sources that provide services, supplies, materials, machinery, equipment (including training and consulting services) used by the County Department, Authority or District, as applicable. OC-30 Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest category in the code subject to the following limitation: The County Department Head/Director/General Manager/Superintendent/etc. may determine that a particular consultant, although a “designated position,” is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements in this section. Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure required. The determination of disclosure is a public record and shall be filed with the Form 700 and retained by the Filing Officer for public inspection. OC-41 All interests in real property in Orange County, the District or Authority, as applicable, as well as investments in, business positions with and income (including gifts, loans and travel payments) from sources that provide services, supplies, materials, machinery, vehicles, or equipment (including training and consulting services) used by the County Department, Authority or District, as applicable. Grand Total: 5 December 02 2020 02:18:52 PM Page 1 of 1 Page 24 of 110 ITEM NO. 9.3. AGENDA REPORT MEETING DATE:December 8, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Delia Lugo, Finance Manager Keri Hollon, Accounting Assistant I SUBJECT:Payments of Bills, Refunds, and Wire Transfers RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $2,251,793.73 . BACKGROUND: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors’ approval. The items on this disbursement list include: a wire of $92,907.11 to So. California Edison for October 2020 electricity charges at multiple locations; a wire of $568.00 to Switch for the remote data hosting co-location; a wire of $48,009.57 to So. California Gas Co. for October 2020 gas charges at multiple locations; a check of $201,511.00 to ACWA-JPIA for auto and general liability insurance for fiscal year 2020/2021; a check for $56,581.97 to Aqua-Metric Sales Co. for J19-52 meter replacement program; a check for $69,341.25 to Cogsdale Service Corporation for CSM and GP Software renewal for 2021; a check of $88,620.68 to Quinn Company for stationary engine maintenance and parts. Additionally: a wire of $261,396.11 to Pape Material Handling Inc for J19-57 Elk Mountain for a generator; a wire of $3,708.27 to Bank of America for November 2020 interest accrual payment; a check of $140,996.37 to ACWA-JPIA for December 2020 medical and dental premiums; a check of $127,653.93 to Aqua-Metric Sales for J19-52 meter replacement program; a check of $77,647.51 to Anaheim Public Utilities for October 2020 electrical charges at various locations. The balance of $302,007.16 are routine invoices. The Accounts Payable check register total is $1,470,948.93, Payroll No. 22 total is $316,027.59, and Payroll No. 23 is $464,817.21; where disbursements for this agenda report total is $2,251,793.73. A summary of the disbursements is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. Page 25 of 110 ATTACHMENTS: 1.CapSheet 12-08-20 2.Check Register 11-24-20 3.Credit Card 11-24-20 4.BOD Credit Card 11-24-20 5.Check Register 12-08-20 6.Credit Card 12-08-20 Page 26 of 110 Summary of Disbursements December 8, 2020 CHECK NUMBERS: 11/24/20 Computer Checks 77097 - 77159 $ 543,219.56 12/08/20 Computer Checks 77160 - 77253 $ 521,140.31 $ 1,064,359.87 WIRES: W111220 Southern Calif Gas Co. $ 48,009.57 W111220 Southern Calif Edison Co. $ 92,907.11 W111320A Switch Ltd $ 568.00 W112520 Pape Material Handling Inc. $ 261,396.11 W113020 Bank of America $ 3,708.27 $ 406,589.06 TOTAL OF CHECKS & WIRES $ 1,470,948.93 PAYROLL NO. 22: Direct Deposits $ 199,040.82 Payroll Taxes $ 53,860.20 EFT – CalPERS $ 42,656.83 Third Party Checks 7450—7458 $ 20,469.74 $ 316,027.59 PAYROLL NO. 23: Direct Deposits $ 298,360.54 Payroll Taxes $ 97,043.26 EFT – CalPERS $ 45,157.06 Third Party Checks 7465--7469 $ 24,256.35 $ 464,817.21 TOTAL OF PAYROLLS $ 780,844.80 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $ 2,251,793.73 ================================================================== APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF DECEMBER 8, 2020 ==================================================================. Page 27 of 110 Check No.Date Vendor Name Amount Description 77097 11/24/2020 ROSLYN RUOCCO 81.46 CUSTOMER REFUND 77098 11/24/2020 TEMP POWER SYSTEMS 152.36 CUSTOMER REFUND 77099 11/24/2020 GARY KEAN II 184.43 CUSTOMER REFUND 77100 11/24/2020 Thomas Tonelli 2,743.00 J17-10S-RELEASE OF SEWER BOND 77101 11/24/2020 PARESH GOSWAMI 100.05 CUSTOMER REFUND 77102 11/24/2020 REAL ESTATE ESTABLISHMENT 426.96 CUSTOMER REFUND 77103 11/24/2020 UNICORN RENTAL PROP MGMT 358.60 CUSTOMER REFUND 77104 11/24/2020 ROBYN ZAMARION 106.01 CUSTOMER REFUND 77105 11/24/2020 XIANSONG TAN 185.12 CUSTOMER REFUND 77106 11/24/2020 JENNIFER LOPEZ 25.75 CUSTOMER REFUND 77107 11/24/2020 HYUNGJU KIM 63.44 CUSTOMER REFUND 77108 11/24/2020 GARY WALKER 158.85 CUSTOMER REFUND 77109 11/24/2020 XIAOYAN JIANG 110.97 CUSTOMER REFUND 77110 11/24/2020 FIRST TEAM PROPERTY MANAGEMENT 383.78 CUSTOMER REFUND 77111 11/24/2020 HENKELS & McCOY BU#400054 1,708.40 CUSTOMER REFUND 77112 11/24/2020 America's Instant Signs 404.06 YLWD DECALS 77113 11/24/2020 Annie Alexander 35.26 OFFICE SUPPLIES 77114 11/24/2020 A Plus Awards By Dewey 43.67 NAME PLATE FOR PUBLIC AFFAIRS MANAGER 77115 11/24/2020 Aqua-Metric Sales Co. 56,581.97 OPERATIONS - METER REPLACEMENT 77116 11/24/2020 Aramark 631.35 UNIFORM SERVICE 77117 11/24/2020 ATS Communications 1,860.00 PROFESSIONAL SERVICES - SEPTEMBER 2020 77118 11/24/2020 AT & T - Calnet3 189.18 ATT CALNET 77119 11/24/2020 BASE HILL INC. (JAN POINT) 3,812.00 JANITORIAL SERVICE 77120 11/24/2020 BrightView Tree Care Services Inc. 2,888.25 LANDSCAPE SERVICE 77121 11/24/2020 CalCard US Bank 29,761.81 CREDIT CARD TRANSACTIONS - OCTOBER 2020 77122 11/24/2020 CB Technical 1,595.00 CMMS IT WORK- OCTOBER 2020 77123 11/24/2020 Certified Laboratories 1,071.63 OPERATIONS MATERIALS 77124 11/24/2020 CERTAPRO PAINTERS OF HUNTINGTON BEACH 300.00 PAINTING WORK - SANTIAGO BOOSTER 77125 11/24/2020 Cogsdale Services Corporation 69,341.25 CSM & GP SOFTWARE RENEWAL 1/2021-12/2021 77126 11/24/2020 White Nelson Diehl Evans LLP 1,416.00 J20-24 ANNUAL AUDIT FY19/20 77127 11/24/2020 Employment Development Department 2,220.00 REIMBURSEABLE BENEFIT CHARGES 77128 11/24/2020 EyeMed 1,501.78 EYEMED PREMIUM - NOVEMBER 2020 77129 11/24/2020 Fieldman Rolapp & Associates 6,542.68 PROFESSIONAL SERVICES 77130 11/24/2020 Fujitsu Scanner Store 1,695.00 MAINTENANCE-FUJITSU SCANNER 77131 11/24/2020 Fuller Truck Accessories 1,099.05 MECHANIC SUPPLIES-LED MOUNT 77132 11/24/2020 Graybar Electric Co 29.77 SERVICE CHARGE - OCTOBER 2020 77133 11/24/2020 GREGORIO VALENZUELA 150.00 J20-15 BUSINESS REIMBURSEMENT 77134 11/24/2020 Hach Company 587.20 WATER QUALITY MATERIAL 77135 11/24/2020 Hashtag Pinpoint 24,667.00 PA VIDEO PRODUCTION & SOCIAL MEDIA 77136 11/24/2020 Infosend Inc. 6,353.35 BILLING & POSTAGE CUSTOMER BILL 77137 11/24/2020 Jackson's Auto Supply - Napa 114.78 MECHANIC SHOP SUPPLIES & PARTS FOR UNIT #186 77138 11/24/2020 Jani-King of California Inc. 3,995.96 J20-15 COMMERCIAL CLEANING 77139 11/24/2020 Jeremy Smith 300.00 J20-15 BUSINESS REIMBURSEMENT 77140 11/24/2020 John Todd Howard 475.00 J20-15 BUSINESS REIMBURSEMENT 77141 11/24/2020 Kidman Gagen Law 37,679.97 LEGAL SERVICES - OCTOBER 2020 77142 11/24/2020 Managed Health Network 168.75 EAP - NOVEMBER 2020 77143 11/24/2020 Mc Fadden-Dale Hardware 95.49 TOOLS & EQUIPMENT 77144 11/24/2020 NatPay Online Business Solutions 23.76 DOCULIVERY - JULY 2020 77145 11/24/2020 Office Solutions 2,109.83 OFFICE SUPPLIES 77146 11/24/2020 Orange County - Tax Collector 9,930.96 OCSD/COMMUNICATIONS COST OCT-DEC20 & PROPERTY TAX FY20/21 77147 11/24/2020 PLACENTIA POLICE DEPARTMENT FALSE ALARM 235.00 FALSE ALARM FEE 77149 11/24/2020 Rachel Padilla/Petty Cash 99.80 J20-15 BUSINESS REIMBURSEMENT 77150 11/24/2020 Staples Business Advantage 232.78 OFFICE SUPPLIES 77151 11/24/2020 Sunrise Medical Group 640.00 J20-15 BUSINESS REIMBURSEMENT 77152 11/24/2020 Underground Service Alert 582.85 NEW TICKET CHARGES & CA STATE FEE 77153 11/24/2020 U S Bank 3,000.00 ADMIN FEES-10/01/20-9/30/21 77154 11/24/2020 U S Postmaster 318.00 POST OFFICE BOX ANNUAL RENEWAL 77155 11/24/2020 United Water Works, Inc. 1,691.55 OPERATIONS WORK MATERIAL 77156 11/24/2020 Dell Marketing L.P. 739.07 IT EQUIPMENT-MONITOR 77157 11/24/2020 ACWA/JPIA 201,511.00 AUTO & GENERAL LIABLILTY INSURANCE FY20/21 77158 11/24/2020 QUINN COMPANY 57,645.57 STATIONARY ENGINE MAINTENANCE & PARTS For Checks Dated: 11/11/2020 thru 11/24/2020 Yorba Linda Water District Check Register Page 28 of 110 77159 11/24/2020 Shred Confidential, Inc 63.00 MONTHLY SHRED SERVICE W111220 11/12/2020 Southern Calif Gas Co. 48,009.57 GAS CHARGES - OCTOBER 2020 VARIOUS LOCATIONS W111220A 11/12/2020 Southern Calif Edison Co. 92,907.11 ELECTRICITY CHARGES - OCTOBER 2020 VARIOUS LOCATIONS W111320A 11/13/2020 Switch Ltd 568.00 DATA HOSTING CO-LOCATION 684,704.24 10/29/2020 PAYROLL - EMPLOYEE DIRECT DEPOSIT 199,040.82 10/29/2020 PAYROLL - PAYROLL TAX PAYMENT 53,860.20 10/29/2020 PAYROLL - CALPERS & TASC 42,656.83 7460 10/29/2020 Colonial Life & Accident 112.13 7461 10/29/2020 Lincoln Financial Group 4425.76 7462 10/29/2020 Nationwide Retirement Solutions 15180.01 7463 10/29/2020 California State Disbursement Unit 366.92 7464 10/29/2020 California State Disbursement Unit 384.92 316,027.59 Payroll Checks #22 Page 29 of 110 Vendor Name Amount Description SiteOne Landscape Supply 166.80 LANDSCAPE SUPPLIES Home Depot 4.01 PVC PARTS FOR GRANT METERS Sprout Social 84.15 SOCIAL MEDIA SCHEDULER Amazon.com 46.59 OFFICE SUPPLIES Holiday Inn Express 116.91 AGRICULTURAL WATER CONFERENCE EXPENSE-NEDERHOOD, A Holiday Inn Express 116.91 AGRICULTURAL WATER CONFERENCE EXPENSE-JONES, B RED APPLE CAFE 58.92 AGRICULTURAL WATER CONFERENCE EXPENSE-3 ATTEND IN-N-OUT RESTAURANTS 13.17 AGRICULTURAL WATER CONFERENCE EXPENSE-JONES IN-N-OUT RESTAURANTS 34.21 NEW HIRE LUNCH - 5 ATTENDED Red Wing Shoes 237.04 SAFETY BOOTS-HARRIS, J DKF Solutions Group (125.00) UNDERGROUND UTILITY TRAINING REFUND -AYALA Orange County Water Assn.70.00 OCWA ANNUAL MEMBERSHIP Smart & Final 277.48 SUPPLIES FOR DISTRICT MEETING Donut Star 11.50 TRAINING CLASS SUPPLIES Starbucks Store 17.95 TRAINING CLASS SUPPLIES Grainger 250.97 OPERATIONS MATERIALS Harrington Industrial 6.58 OPERATIONS MATERIALS WORDPRESS 150.00 WEBSITE DESIGN SOFTWARE THE SACRAMENTO BEE 159.99 MEDIA SUBSCRIPTION Elite Equipment Inc 355.58 ASPHAULT CUTTER Speedway Motors 26.34 PARTS FOR UNIT#231 Amazon.com 25.76 PHONE SUPPLIES Texas Roadhouse 34.56 AGRICULTURAL WATER CONFERENCE EXPENSE-NEDERHOOD, A Texas Roadhouse 33.65 AGRICULTURAL WATER CONFERENCE EXPENSE-JONES Walmart 72.64 COMPUTER SUPPLIES US DEPT OF TRANSPORTATION 62.50 DOT DRUG & ALCOHOL CLEARINGHOUSE PLAN Amazon.com 106.57 OFFICE SUPPLIES STATION DONUT 23.00 SUPPLIES FOR DISTRICT MEETING RMJ Technologies 192.87 PARTS FOR UNIT#234 RMJ Technologies 41.25 PARTS FOR UNIT#234 LEHR 267.05 COMPUTER MOUNT FOR UNIT#233 AND #234 Home Depot 133.83 EQUIPMENT FOR UNIT#193 AWWA - CA-NV Section (325.00) AWWA REGISTRATION REFUND - NEDERHOOD, A AWWA - CA-NV Section (325.00) AWWA REGISTRATION REFUND - JONES, B Orange County Business Council 125.00 2020 RTRC NOMINATION SiteOne Landscape Supply 105.35 LANDSCAPE SUPPLIES Farmer Boys 45.74 OPERATIONS-MAIN BREAK OT MEALS (5 EMPLOYEES) Farmer Boys 9.15 OPERATIONS-MAIN BREAK OT MEALS (1 EMPLOYEE) Home Depot 10.74 NOZZLE PACK Home Depot 83.61 J19-57 ELK MOUNTAIN MATERIALS ZOOM 69.98 VIRTUAL MEETING SUBSCRIPTION Time Warner Cable 657.03 INTERNET & DISTRICT TV SERVICES Farmer Boys 36.59 OPERATIONS-MAIN BREAK OT MEALS (3 EMPLOYEES) Adobe 52.99 SOFTWARE LICENSE Liebert Cassidy Whitmore 75.00 LIEBERT CASSIDY WHITMORE WEBINAR - 3 ATTENDED Lamp Post Pizza 38.17 NEW HIRE LUNCH-6 ATTENDED Amazon.com 18.48 OPERATIONS MATERIALS Home Depot 75.20 SUPPLIES-SIMPLE GREEN Answer One Communications 509.75 AFTER HOURS PHONE SERVICE Amazon.com 32.56 GOVERNANCE BOOK FOR RECORDS ComplianceSigns, Inc.43.50 LAKEVIEW BOOSTER NO SMOKING SIGN Orvac Electronics 480.48 OPERATIONS-SCADA MATERIAL 24-Nov-20 Cal Card Credit Card U S Bank Page 30 of 110 Home Depot 340.06 OPERATIONS MATERIALS Home Depot 193.89 SUPPLIES-TRASH CANS Red Wing Shoes 250.00 SAFETY BOOTS-WATSON, E Verizon Wireless 3,309.39 VERIZON 7/21-8/20 Home Depot 30.12 OPERATIONS SUPPLIES American Waterworks 400.00 AWWA TRAINING - 5 ATTENED Schorr Metals, Inc.9.00 OPERATIONS MATERIALS-STEEL PIECES North American Recycling and Crushing, LLC 180.00 DISPOSAL-OLD ROAD MATERIAL North American Recycling and Crushing, LLC 180.00 DISPOSAL-OLD ROAD MATERIAL Home Depot 15.99 MATERIALS TO HANG PICTURES Stater Bros. Markets 23.16 SAFETY SUPPLIES American Society of Civil Engineers (ASCE)300.00 ASCE MEMBERSHIP DUES-WESTON, R SMARTSIGN 47.03 OPERATIONS SUPPLIES Mc Master-Carr Supply Co.199.07 OPERATIONS MATERIALS Amazon.com 97.72 UNIFORM SUPPLIES-WATSON, E Sherwin Williams 52.87 FACILITIES PAINTING SUPPLIES Subway 899.00 HEALTH AND BENEFITS FAIR DISTRICT LUNCH Alternative Hose Inc.811.84 PARTS FOR UNIT#229 AND VALVE HOSES Amazon.com 54.36 COMPUTER SUPPLIES CAI Safety Systems 393.68 SEWER AND WATER CERTIFICATIONS Saymore Trophy 2,369.54 J19-57 ELK MOUNTAIN PLAQUE Amazon.com 68.98 PRODUCTION MATERIALS FLOWER SHOP NETWORK 124.50 SYMPATHY ARRANGEMENT Craftsman Wood Fired Pizza 161.75 NEW HIRE LUNCH-7 ATTENDED Harrington Industrial 27.79 OPERATIONS MATERIALS Leslie's Pool Supply 101.25 HELI HYDRANTS MAINTENANCE MATERIALS KB Design 119.06 EMBROIDERY-POLO-WATSON, E Harbor Freight Tools 17.75 TOOLS FOR METER AND VALVE CREWS ARMA International 215.00 AMRA AND OC CHAPTER MEMBERSHIP FEE ONLINE Information Services, Inc.527.88 ONLINE UTILITY EXCHANGE & COLLECTION Time Warner Cable 212.18 INTERNET & DISTRICT TV SERVICES Home Depot 4.22 J19-59 PVC SUPPLIES Government Finance Officers 135.00 GFOA ANNUAL GAAP WEBINAR-ACCOUNTING SECTION Amazon.com 20.65 OFFICE SUPPLIES Snap-on Incorporated 427.33 MECHANIC SHOP SUPPLIES BLICK ART MATERIAL 170.60 OFFICE SUPPLIES Smart & Final 68.99 HEALTH AND BENEFITS FAIR SUPPLIES BACKGROUNDS ONLINE 730.95 NEW HIRE BACKGROUND CHECK STATION DONUT 31.56 SUPPLIES FOR DISTRICT MEETING Alternative Hose Inc.739.39 REPAIR PART FOR JACKHAMMER BLISS CAR WASH LLC 13.00 VEHICLE MAINTENANCE-UNIT#227 Norm's Refrigeration & Ice Equipment 74.28 OPERATIONS SUPPLIES Department of Toxic Substance Control 150.00 EPA FEE Costco 460.15 BREAKROOM AND EVENT SUPPLIES Verizon Wireless 3,370.66 VERIZON 8/21-9/20 Pepz Pizza 356.16 LUNCH FOR DISTRICT MEETING VONS 20.32 SUPPLIES FOR STAFF EVENT Home Depot 9.67 HEALTH AND BENEFITS FAIR SUPPLIES IN-N-OUT RESTAURANTS 15.00 HEALTH AND BENEFITS FAIR SUPPLIES Ralphs 30.00 HEALTH AND BENEFITS FAIR SUPPLIES AEROSOLV 404.31 OPERATIONS MATERIALS LampMaster Recycling 219.90 OPERATIONS MATERIALS Time Warner Cable 218.47 INTERNET & DISTRICT TV SERVICES Costco 435.35 SUPPLIES-MECHANIC SHOP & EMPLOYEE APPRECIATION Alliant Insurance Services, Inc.276.00 HEALTH AND BENEFITS FAIR SUPPLIES Home Depot 96.68 OPERATIONS SUPPLIES Gross Automation LLC 307.19 PRODUCTION SUPPLIES- MOTOR FOR SCADA Page 31 of 110 FMC Commissary 26.13 PROPANE TANK REFILL Smart & Final 203.69 EMPLOYEE APPRECIATION SUPPLIES Costco 52.92 EMPLOYEE APPRECIATION SUPPLIES Smart & Final 81.01 EMPLOYEE APPRECIATION SUPPLIES Time Warner Cable 2,028.51 INTERNET & DISTRICT TV SERVICES Saymore Trophy 490.00 J19-57 ELK MOUNTAIN PLAQUE Greenshades Software 504.00 GREENSHADES SOFTWARE ANNUAL RENEWAL Costco 108.70 EMPLOYEE APPRECIATION SUPPLIES Stater Bros. Markets 29.90 EMPLOYEE APPRECIATION SUPPLIES Stater Bros. Markets 12.99 EMPLOYEE APPRECIATION SUPPLIES BBQ Galore 57.52 EMPLOYEE RESPONSE PLAN SUPPLIES Smart & Final 12.99 EMPLOYEE APPRECIATION SUPPLIES CAR STEREO CONNECTIONS 350.00 CAR STEREO CONNECTIONS SMARTSIGN 369.34 OPERATIONS SUPPLIES Home Depot 22.32 SUPPLIES FOR FACILITIES 29,761.81 Page 32 of 110 BOD Vendor Name Document Amount Description Al Nederhood AWWA - CA-NV Section (325.00) AWWA REGISTRATION REFUND - NEDERHOOD, A Al Nederhood Holiday Inn Express 116.91 AGRICULTURAL WATER CONFERENCE EXPENSE-NEDERHOOD, A Al Nederhood Texas Roadhouse 34.56 AGRICULTURAL WATER CONFERENCE EXPENSE-NEDERHOOD, A Brook Jones IN-N-OUT RESTAURANTS 13.17 AGRICULTURAL WATER CONFERENCE EXPENSE-JONES Brook Jones AWWA - CA-NV Section (325.00) AWWA REGISTRATION REFUND - JONES, B Brook Jones Holiday Inn Express 116.91 AGRICULTURAL WATER CONFERENCE EXPENSE-JONES, B Brook Jones Texas Roadhouse 33.65 AGRICULTURAL WATER CONFERENCE EXPENSE-JONES Brook Jones RED APPLE CAFE 58.92 AGRICULTURAL WATER CONFERENCE EXPENSE-3 ATTEND (275.88) 24-Nov-20 Cal Card Credit Card Board of Directors Page 33 of 110 Check No.Date Vendor Name Amount Description 77160 12/08/2020 STEVE MC CLASKEY 99.51 CUSTOMER REFUND 77161 12/08/2020 FRANCIS DEMATTIA 17.22 CUSTOMER REFUND 77162 12/08/2020 JOHN VILLMAN 34.50 CUSTOMER REFUND 77163 12/08/2020 AMY WESTLAND 29.39 CUSTOMER REFUND 77164 12/08/2020 BARBARA S CONNOLLY 13.41 CUSTOMER REFUND 77165 12/08/2020 CALIFORNIA PRE-SCHOOL 52.28 CUSTOMER REFUND 77166 12/08/2020 DENNIS FIELDS 114.21 CUSTOMER REFUND 77167 12/08/2020 WILLIAM WOOD 2.00 CUSTOMER REFUND 77168 12/08/2020 DONNA LOVETT 87.09 CUSTOMER REFUND 77169 12/08/2020 YORBA LINDA PINES VILLAS 16.95 CUSTOMER REFUND 77170 12/08/2020 PHILLIP OW 130.19 CUSTOMER REFUND 77171 12/08/2020 JING LIU 76.47 CUSTOMER REFUND 77172 12/08/2020 HUNG PHAM 87.28 CUSTOMER REFUND 77173 12/08/2020 LEE FRASER 22.70 CUSTOMER REFUND 77174 12/08/2020 PIERRE MOUANNES 143.09 CUSTOMER REFUND 77175 12/08/2020 SUZANNE CARPENTER 170.69 CUSTOMER REFUND 77176 12/08/2020 HIBIKI INC 881.98 CUSTOMER REFUND 77177 12/08/2020 XIAOJUAN WAN 136.19 CUSTOMER REFUND 77178 12/08/2020 DANIEL UGALDE 223.99 CUSTOMER REFUND 77179 12/08/2020 YOUNGMI HONG 57.04 CUSTOMER REFUND 77180 12/08/2020 FIRST TEAM PROPERTY MANAGEMENT 66.22 CUSTOMER REFUND 77181 12/08/2020 WILLIAM & DARLENE SWIFT TRUST 291.82 CUSTOMER REFUND 77182 12/08/2020 US MARSHALS SERVICE 340.22 CUSTOMER REFUND 77183 12/08/2020 J D AND K COMPANY BUILDING 2 LLC 351.58 CUSTOMER REFUND 77184 12/08/2020 DOTY BROS EQUIP CO 1,875.20 CUSTOMER REFUND 77185 12/08/2020 ACWA/JPIA 140,996.37 MEDICAL & DENTAL PREMIUM DECEMBER 2020 77186 12/08/2020 AIRGAS INC 603.84 WELDING SUPPLIES 77187 12/08/2020 Allied Electronics & Automation 2,033.31 SCADA PARTS 77188 12/08/2020 Alternative Hose Inc. 96.21 HOSE ASSEMBLY FOR UNIT #229 77189 12/08/2020 Annie Alexander 2,443.57 EDUCATION REIMBURSEMENT-ALEXANDER, A 77190 12/08/2020 Aqua-Metric Sales Co. 127,653.93 OPERATIONS WORK MATERIAL 77191 12/08/2020 Aramark 971.68 UNIFORM SERVICE 77192 12/08/2020 Archie's Towing 150.00 TOWING FEES-UNIT #174 77193 12/08/2020 Armando Raya 120.00 CERTIFICATION REIMBURSEMENT-D3 RENEWAL 77194 12/08/2020 Association of California Cities - Orange County 5,000.00 AFFILIATE MEMBERSHIP DUES FY20/21 77195 12/08/2020 AT & T - Calnet3 4,183.37 ATT CALNET 77196 12/08/2020 BC Traffic Specialist 888.46 SAFETY SIGNS 77197 12/08/2020 B.L. Wallace Distributor, Inc. 1,538.67 METER LIDS 77198 12/08/2020 BrightView Tree Care Services Inc. 6,776.61 LANDSCAPE SERVICE 77199 12/08/2020 CA Engineering, Inc 1,513.80 J2020-12 - PROFESSIONAL SERVICES ENGINEERING 77201 12/08/2020 City Of Anaheim - Anaheim Public Utilities 42,193.67 ELECTRICAL CHARGES OCTOBER 2020 - VARIOUS LOCATIONS 77202 12/08/2020 City Of Placentia 5,144.94 SEWER COLLECTIONS - OCTOBER 2020 77203 12/08/2020 Clinical Lab. Of San Bern. 1,790.00 WATER QUALITY LAB WORK 77204 12/08/2020 Culligan of Santa Ana 2,600.60 EQUIPMENT PE SOFTENER 77205 12/08/2020 C. Wells Pipeline 3,288.61 HYDRANT PARTS 77206 12/08/2020 Dion & Sons, Inc. 804.70 TRUCK MAINTENANCE FOR UNIT#229 77207 12/08/2020 E. H. Wachs Company 3,545.63 OPERATIONS VEHICLE EQUIPMENT-UNIT #195 77208 12/08/2020 Enthalpy Analytical, Inc. 2,876.00 WATER QUALITY TESTING 77209 12/08/2020 FedEx Office 410.90 SHIPPING EXPENSE 77210 12/08/2020 Grainger 559.22 MECHANIC SUPPLIES FOR UNIT #229 & #231 77211 12/08/2020 Haaker Equipment Co. 131.01 VEHICLE MAINTENANCE PARTS 77212 12/08/2020 Harrington Industrial 982.76 PVC AIR-VAC PARTS & SCADA SUPPLIES 77213 12/08/2020 Hedrick Fire Protection 900.00 ANNUAL FIRE SYSTEM INSPECTION 77214 12/08/2020 Infosend Inc. 3,458.44 BILLING & POSTAGE CUSTOMER BILL 77215 12/08/2020 Instrument & Valve Service Co (Emerson) 1,964.23 CALIBRATION PRESSURE TRANSMITTER For Checks Dated: 11/25/2020 thru 12/08/2020 Yorba Linda Water District Check Register Page 34 of 110 77216 12/08/2020 Integrity Backflow 437.84 BACKFLOW REPAIR- LABOR 77217 12/08/2020 Jackson's Auto Supply - Napa 104.47 MECHANIC SHOP SUPPLIES & PARTS FOR UNIT #229 77218 12/08/2020 Jani-King of California Inc. 2,350.60 J20-15 COMMERCIAL CLEANING 77219 12/08/2020 Jeremy Smith 705.00 EDUCATION REIMBURSEMENT-SMITH, J 77220 12/08/2020 Kimball Midwest 651.60 MECHANIC SHOP SUPPLIES 77221 12/08/2020 Mc Fadden-Dale Hardware 122.41 TOOLS & EQUIPMENT 77222 12/08/2020 Mc Master-Carr Supply Co. 985.22 PRODUCTION PARTS & WELL 7 REPAIR 77223 12/08/2020 MedPost Urgent Care 180.00 EMPLOYEE PHYSICALS 77224 12/08/2020 MultiFUEL Solutions LTD 2,593.65 STATIONARY ENGINE SUPPLIES 77225 12/08/2020 Murcal, Inc. 2,572.41 STATIONARY ENGINE SUPPLIES 77226 12/08/2020 NatPay Online Business Solutions 38.76 DOCULIVERY - OCTOBER 2020 77227 12/08/2020 Occu-Med, Ltd. 140.00 PRE EMPLOYMENT PHYSICAL 77228 12/08/2020 Office Solutions 450.80 OFFICE SUPPLIES 77229 12/08/2020 Orange County Business Council 5,000.00 2020 ANNUAL INVESTMENTS-SUBSCRIPTION 77230 12/08/2020 Praxair Distribution 452.19 WELDING SUPPLIES 77231 12/08/2020 P.T.I. Sand & Gravel, Inc. 1,688.56 ROAD MATERIAL 77232 12/08/2020 Quinn Company 42.62 STATIONARY ENGINE SUPPLIES 77233 12/08/2020 Resource Computer Solutions 16,578.50 IT CONSULTING 10/15-11/14 77234 12/08/2020 RKI Engineering, LLC 7,920.00 J19-57 SCADA RADIO INTEGRATION & SUPPORT 77235 12/08/2020 Shred Confidential, Inc. 63.00 MONTHLY SHRED SERVICE 77236 12/08/2020 Source 1 Environmental 3,610.04 OPERATIONS - SEWER PIPE PATCH KITS 77237 12/08/2020 Titus Industrial Group 426.31 TOOLS & SEWER REPAIR PARTS 77238 12/08/2020 T-Mobile 0.20 T-MOBILE-09/21-10/20 77239 12/08/2020 United Industries 1,026.18 SAFETY SUPPLIES 77240 12/08/2020 UNUM Life Insurance Co. of America 4,347.69 LIFE,AD&D,STD&LTD-DECEMBER 2020 77241 12/08/2020 Urban Water Institute 950.00 UWI YEARLY MEMBERSHIP DUES 2021 77242 12/08/2020 United Water Works, Inc. 8,640.27 OPERATIONS WORK MATERIAL 77243 12/08/2020 Vivian Lim 250.00 J20-15 COVID FACE MASKS 77244 12/08/2020 West Coast Batteries Inc 1,703.06 OPERATION SUPPLIES-BATTERIES 77245 12/08/2020 YO Fire 3,476.34 OPERATIONS WORK MATERIAL 77246 12/08/2020 Safety-Kleen Systems Inc 682.00 HAZARDOUS MATERIAL DISPOSAL 77247 12/08/2020 CalCard US Bank 765.00 CREDIT CARD TRANSACTIONS - OCTOBER 2020 77248 12/08/2020 EZAutomation 799.00 SCADA SUPPLIES 77249 12/08/2020 Nickey Kard Lock Inc 8,831.55 FUEL 10/16/20-11/15/20 77250 12/08/2020 Factory Motor Parts 10.59 PARTS FOR UNIT #183 77251 12/08/2020 Raftelis Financial Consultants 5,173.75 J20-45 PROFESSIONAL SERVICES SEPTEMBER 2020 77253 12/08/2020 City Of Anaheim - Anaheim Public Utilities 35,453.84 ELECTRICAL CHARGES OCTOBER 2020 - VARIOUS LOCATIONS 77254 12/08/2020 Quinn Company 30,975.11 REPAIR PARTS-WELL #5 ENGINE W112520 11/25/2020 Pape Material Handling Inc 261,396.11 J19-57 GENERATOR ELK MOUNTAIN W113020 11/30/2020 Bank Of America 3,708.27 INTEREST ON BOA LOC-NOVEMBER 2020 786,244.69 11/12/2020 PAYROLL - EMPLOYEE DIRECT DEPOSIT 298,360.54 11/12/2020 PAYROLL - PAYROLL TAX PAYMENT 97,043.26 11/12/2020 PAYROLL - CALPERS & TASC 45,157.06 7465 11/12/2020 Colonial Life & Accident 112.13 7466 11/12/2020 Lincoln Financial Group 4609.64 7467 11/12/2020 Nationwide Retirement Solutions 18782.74 7468 11/12/2020 California State Disbursement Unit 366.92 7469 11/12/2020 California State Disbursement Unit 384.92 464,817.21 Payroll Checks #23 Page 35 of 110 Vendor Name Amount Description BodyCraft 313.00 WHAREHOUSE EQUIPMENT 91 Express Lanes 30.00 OFFICE EXPENSE MAI MCLEAN PARTS 422.00 PRODUCTION-AC PARTS 765.00 8-Dec-20 Cal Card Credit Card U S Bank Page 36 of 110 ITEM NO. 9.4. AGENDA REPORT MEETING DATE:December 8, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Delia Lugo, Finance Manager Kelly McCann, Senior Accountant SUBJECT:Budget to Actual Reports for the Month Ending October 31, 2020 RECOMMENDATION: That the Board of Directors receive and file the Budget to Actual Reports for the Month Ending October 31, 2020. BACKGROUND: Presented are the Budget to Actual Reports for the Month Ending October 31, 2020 for the District. For the month-ending October 31, 2020, staff is presenting Budget to Actual Reports for the District as a whole, as well as the individual water and sewer funds. Cumulative Volumetric Water Revenue, as reported through the month ending October 31, 2020, reflects an average increase of .05% as compared to the prior year for the same reporting period. Landscape/Irrigation customer connections have the highest increase in consumption sales of 6.29% as compared to reported results from the prior year. Total Variable Costs results, as reported through the month ending October 31, 2020, reflect a 1.39% decrease when compared to prior year for the same reporting period. The decrease in costs is reflective from predominantly utilizing groundwater water to meet the demand on the system, which as reported, is at 82.3% of total water demand through the reporting month. STRATEGIC PLAN INITIATIVES: G2 3B – Regularly assess net position and steps to meet strategic goals. ATTACHMENTS: 1.Financial Statements and Graphs October 2020 Page 37 of 110 FY21 Annual Budget YTD Actuals thru October 2020 YTD % of Budget Water Revenue (Residential)15,424,507$ 6,664,181$ 43.21% Water Revenue (Commercial & Fire Det.)1,889,796 654,023 34.61% Water Revenue (Landscape/Irrigation)3,704,520 1,916,435 51.73% Service Charges 11,560,123 3,787,512 32.76% Other Operating Revenue 1,812,269 256,833 14.17% Total Operating Revenue 34,391,215 13,278,984 38.61% Revenue (Non-Operating): Interest 600,000 82,185 13.70% Property Taxes 1,950,000 37,751 1.94% Other Non-Operating Revenue 601,646 220,605 36.67% Total Non-Operating Revenue 3,151,646 340,541 10.81% Total Revenue 37,542,861$ 13,619,525$ 36.28% Expenses (Operating): Variable Water Costs (G.W., Import & Power) Water-Related Costs 16,035,929$ 4,888,342$ 30.48% Fixed Costs 1,182,773 235,697 19.93% Power-Related Costs 1,222,191 743,477 60.83% Variable Water Costs Related Expenses Total 18,440,894 5,867,516 31.82% Salary Related Expenses 10,620,399 3,034,731 28.57% Reduction for Capital Project Labor (463,752) (98,081) 21.15% Salary Related Expenses Total 10,156,647 2,936,650 28.91% Supplies & Services Communications 205,891 57,689 28.02% Contractual Services 466,976 145,756 31.21% Data Processing 274,924 108,405 39.43% Dues & Memberships 85,670 49,006 57.20% Fees & Permits 288,635 91,972 31.86% Board Election 84,165 - 0.00% Insurance 287,343 92,749 32.28% Materials 621,700 219,129 35.25% District Activities, Emp Recognition 40,130 7,142 17.80% Maintenance 528,780 107,419 20.31% Non-Capital Equipment 137,980 47,447 34.39% Office Expense 32,003 9,549 29.84% Professional Services 988,918 209,745 21.21% Training 48,353 11,718 24.23% Travel & Conferences 42,570 (691) -1.62% Uncollectible Accounts 8,330 2,177 26.14% Utilities 163,838 104,687 63.90% Vehicle Expenses 285,260 211,862 74.27% Supplies & Services Sub-Total 4,591,463 1,475,761 32.14% Total Operating Expenses 33,189,004 10,279,927 30.97% Expenses (Non-Operating) Other Expense 117,994 (29,397) -24.91% Total Non-Operating Expenses 117,994 (29,397) -24.91% Total Expenses 33,306,998$ 10,250,530$ 30.78% Net Revenues 4,235,863 3,368,995 79.54% Less: Debt Service (Principal & Interest)2,729,381 1,912,011 70.05% Transfer to/(from) Reserves 1,506,482 1,456,984 96.71% Net Total -$ (0)$ Yorba Linda Water District Water Enterprise FY20 ProForma - Use of Funds October 2020 Page 38 of 110 Yorba Linda Water District Summary Financial Report Water & Sewer Funds For Period Ending October 31, 2020 Annual YTD Oct YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual Budget Budget Actual Actual (Under) Over Oct Actual Actual (thru vs vs FY21 FY21 FY21 FY21 YTD Budget FY20 Oct 2019)PY Actual $PY Actual % Revenue (Operating): Water Revenue (Residential)$15,424,507 $6,547,703 $1,566,435 6,664,181$ 116,478$ 1,786,826$ $6,799,349 (135,168)-1.99% Water Revenue (Commercial & Fire Det.)1,889,796 802,218 154,090 654,023 (148,195)183,102 672,887 (18,864)-2.80% Water Revenue (Landscape/Irrigation)3,704,520 1,572,569 422,828 1,916,435 343,866 491,367 1,802,987 113,448 6.29% Water Revenue (Service Charge)11,560,123 3,853,374 970,101 3,787,512 (65,862)921,202 3,599,623 187,889 5.22% Sewer Charge Revenue 2,447,582 815,861 206,158 813,409 (2,452)207,045 797,196 16,213 2.03% Locke Ranch Assessments 298,525 - 236 393 393 52 407 (14) 0.00% Other Operating Revenue 1,852,814 288,399 66,306 288,701 302 102,345 397,962 (109,261)-27.46% Total Operating Revenue:37,177,867 13,880,124 3,386,154 14,124,654 244,530 3,691,939 14,070,411 54,243 0.39% Revenue (Non-Operating): Interest 705,000 160,000 69,840 103,815 (56,185)117,209 232,161 (128,346)-55.28% Property Tax 1,950,000 48,750 4,640 37,751 (10,999) 4,963 41,358 (3,607) 0.00% Other Non-Operating Revenue 620,846 206,949 28,682 219,921 12,972 82,906 275,375 (55,454)-20.14% Total Non-Operating Revenue:3,275,846 415,699 103,162 361,487 (54,212)205,078 548,894 (187,407)-34.14% Total Revenue 40,453,713 14,295,823 3,489,316 14,486,141 190,318 3,897,017 14,619,305 (133,164) -0.91% Expenses (Operating): Variable Water Costs (G.W., Import & Power)18,440,894 6,058,160 1,392,832 5,867,516 (190,644)1,361,053 5,950,248 (82,732)-1.39% Salary Related Expenses 11,895,521 3,465,637 1,077,756 3,243,963 (221,674)1,024,157 3,207,452 36,511 1.14% Supplies & Services 5,789,694 1,676,343 472,196 1,625,992 (50,352)406,128 1,612,174 13,818 0.86% Total Operating Expenses 36,126,109 11,200,140 2,942,784 10,737,471 (462,670)2,791,338 10,769,874 (32,403)-0.30% Expenses (Non-Operating): Interest on Long Term Debt 1,236,960 430,820 106,714 441,238 10,418 107,685 438,572 2,666 0.61% Other Expense 150,853 - (21,835) (23,742) (23,742)27,167 84,368 (108,110) -128.14% Total Non-Operating Expenses:1,387,813 430,820 84,879 417,496 (13,324) 134,853 522,940 (105,444) -20.16% Total Expenses 37,513,922 11,630,960 3,027,663 11,154,967 (475,994)2,926,191 11,292,814 (137,847)-1.22% Net Position Before Capital Contributions 2,939,792 2,664,863 461,653 3,331,174 666,311 970,826 3,326,491 4,683 0.14% Special Item - - - - - Capital Contributions (Non-Cash - - - 3,560 3,560 3,927 5,194 (1,634) Transaction GASB 34 Compliant)- - - Net Position Before Depreciation 2,939,792 2,664,863 461,653 3,334,734 669,871 974,753 3,331,685 3,049 0.09% Depreciation & Amortization 7,775,155 2,581,718 642,522 2,570,089 (11,629) 602,040 2,408,168 161,921 6.72% Total Net Position ($4,835,363)$83,145 (180,869) 764,644 $681,500 $372,713 $923,517 ($158,873)-17.20% (680,752) (226,917) (37,161)(107,035) 119,882 (27,179) (72,957)(34,078) 46.71% (With October 31, 2019 for comparison purposes) Page 39 of 110 Annual YTD Oct YTD YTD Actual Prior Year Prior YTD YTD Actual YTD - CUR Budget Budget Actual Actual (Under)Over Oct Actual Actual (thru vs vs FY21 FY21 FY21 FY21 YTD Budget FY20 Oct 2019) PY Actual $PY Actual % Revenue (Operating): Water Revenue (Residential)15,424,507$ $6,547,703 1,566,435$ 6,664,181$ 116,478$ 1,786,827$ 6,799,350$ (135,169)$ -1.99% Water Revenue (Commercial & Fire Det.)1,889,796 802,218 154,090 654,023 (148,195) 183,102 672,887 (18,864) -2.80% Water Revenue (Landscape/Irrigation)3,704,520 1,572,569 422,828 1,916,435 343,866 491,366 1,802,987 113,448 6.29% Water Revenue (Service Charge)11,560,123 3,853,374 970,101 3,787,512 (65,862) 921,202 3,599,622 187,890 5.22% Other Operating Revenue 1,812,269 274,883 64,916 256,833 (18,050) 97,360 354,311 (97,478) -27.51% Total Operating Revenue:34,391,215 13,050,748 3,178,370 13,278,984 228,236 3,479,857 13,229,157 49,827 0.38% Revenue (Non-Operating): Interest 600,000 125,000 58,834 82,184 (42,816) 97,107 197,385 (115,201) -58.36% Property Tax 1,950,000 48,750 4,640 37,751 (10,999) 4,963 41,358 (3,607) 0.00% Other Non-Operating Revenue 601,646 200,549 31,063 220,606 20,057 80,805 255,214 (34,608) -13.56% Total Non-Operating Revenue:3,151,646 374,299 94,537 340,541 (33,758) 182,875 493,957 (153,416) -31.06% Total Revenue 37,542,861 13,425,047 3,272,907 13,619,525 194,478 3,662,732 13,723,114 (103,589) -0.75% Expenses (Operating): Variable Water Costs (G.W., Import & Power)18,440,894 6,058,160 1,392,832 5,867,516 (190,644) 1,361,053 5,950,249 (82,733) -1.39% Salary Related Expenses 10,156,647 3,099,927 977,221 2,936,650 (163,277) 931,215 2,900,821 35,829 1.24% Supplies & Services: Communications 205,891 58,630 35,107 57,689 (941) 7,745 44,058 13,631 30.94% Contractual Services 466,976 140,659 52,241 145,756 5,097 25,891 128,731 17,025 13.23% Data Processing 274,924 104,141 9,515 108,405 4,264 15,298 58,047 50,358 86.75% Dues & Memberships 85,670 41,057 37,689 49,006 7,949 32,367 54,708 (5,702) -10.42% Fees & Permits 288,635 96,212 19,716 91,972 (4,240) 17,090 72,753 19,219 26.42% Board Election 84,165 - - - - - - - 0.00% Insurance 287,343 95,781 20,213 92,749 (3,032) 18,722 94,934 (2,185) -2.30% Materials 621,700 212,233 32,531 219,129 6,896 108,792 333,350 (114,221) -34.26% District Activities, Emp Recognition 40,130 13,377 3,106 7,142 (6,235) 4,247 9,476 (2,334) -24.63% Maintenance 528,780 121,260 40,574 107,419 (13,841) 1,412 164,185 (56,766) -34.57% Non-Capital Equipment 137,980 45,993 10,060 47,447 1,454 8,270 43,703 3,744 8.57% Office Expense 32,003 10,668 3,326 9,549 (1,119) 4,720 16,248 (6,699) -41.23% Professional Services 988,918 224,139 64,402 209,745 (14,394) 58,144 235,207 (25,462) -10.83% Training 48,353 16,118 973 11,718 (4,400) 1,496 8,037 3,681 45.80% Travel & Conferences 42,570 14,190 (187) (691) (14,881) 7,235 18,334 (19,025) -103.77% Uncollectible Accounts 8,330 2,777 (257) 2,177 (600) 2,127 3,438 (1,261) -36.68% Utilities 163,838 84,613 21,264 104,687 20,075 14,877 80,020 24,667 30.83% Vehicle Equipment 285,260 165,087 81,784 211,862 46,775 45,097 138,607 73,255 52.85% Supplies & Services Sub-Total 4,591,463 1,446,933 432,057 1,475,761 28,828 373,530 1,503,836 (28,075) -1.87% Total Operating Expenses 33,189,004 10,605,020 2,802,110 10,279,927 (325,092) 2,665,798 10,354,906 (74,979) -0.72% Expenses (Non-Operating): Interest on Long Term Debt 1,236,960 430,820 106,714 441,238 10,418 107,685 438,572 2,666 0.61% Other Expense 117,994 - (27,489) (29,397) (29,397) 19,626 58,465 (87,862) -150.28% Total Non-Operating Expenses:1,354,953 430,820 79,225 411,841 (18,979) 127,311 497,037 (85,196) -17.14% Total Expenses 34,543,957 11,035,839 2,881,335 10,691,768 (344,071) 2,793,109 10,851,943 (160,175) -1.48% Net Position Before Capital Contributions 2,998,904 2,389,207 391,572 2,927,757 538,550 869,623 2,871,171 56,586 1.97% Special Item - - - - - - - Capital Contributions (Non-Cash Transaction -- - - - - - - GASB 34 Compliant) Net Position Before Depreciation 2,998,904 2,389,207 391,572 2,927,757 538,550 869,623 2,871,171 56,586 1.97% Depreciation & Amortization 6,335,693 2,101,898 520,406 2,081,624 (20,274) 487,190 1,948,760 132,864 6.82% Total Net Position (3,336,789)$ 287,310$ (128,834)$ 846,133 558,823$ 382,433$ 922,411$ (76,278)$ -8.27% Capital - Direct Labor (463,752) (154,584)(33,453) (98,081) 56,503 (17,177) (60,408) (37,673) 62.36% Yorba Linda Water District Water Fund For Period Ending October 31, 2020 (With October 31, 2019 for comparison purposes) Page 40 of 110 $9,978,933 $12,069,885 $12,482,026 $13,063,541 $13,723,114 $13,619,525 $8,377,456 $9,834,419 $9,701,451 $10,555,199 $10,851,943 $10,691,768 $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 Oct. 2015 Oct. 2016 Oct. 2017 Oct. 2018 Oct. 2019 Oct. 2020 Water Revenues & Expenses -October (excludes Depreciation, Special Items, and Contributed Capital ) Total Revenue Total Expenses Page 41 of 110 Annual YTD Oct YTD YTD Actual Prior Year Prior Year YTD Actual YTD - CUR Budget Budget Actual Actual (Under)Over Oct Actual Actual (thru vs vs FY21 FY21 FY21 FY21 YTD Budget FY20 Oct 2019)PY Actual $PY Actual % Revenue (Operating): Sewer Charge Revenue $2,447,582 $815,861 $206,158 813,409$ ($2,452)$207,044 $797,195 $16,214 2.03% Locke Ranch Assessments 298,525 - 236 393 393 52 407 (14) 0.00% Other Operating Revenue 40,545 13,515 1,390 31,867 18,352 4,986 43,651 (11,784) -27.00% Total Operating Revenue:2,786,652 829,376 207,784 845,669$ 16,293 212,082 841,253 4,416 0.52% Revenue (Non-Operating): Interest 105,000 35,000 11,006 21,631$ (13,369)20,102 34,777 (13,146)-37.80% Other Non-Operating Revenue 19,200 6,400 (2,381) (684) (7,084)2,101 20,161 (20,845)-103.39% Total Non-Operating Revenue:124,200 41,400 8,625 20,947$ (20,453)22,203 54,938 (33,991) -61.87% Total Revenue 2,910,852 870,776 216,409 866,616$ (4,160)234,285 896,191 (29,575) -3.30% Expenses (Operating): Salary Related Expenses 1,738,874 365,710 100,535 307,312 (58,398)92,942 306,630 682 0.22% Supplies & Services: Communications 37,134 12,378 2,642 4,342 (8,036)583 3,308 1,034 31.26% Contractual Services 66,878 17,293 3,539 9,328 (7,965)1,823 8,126 1,203 14.80% Data Processing 41,457 13,819 716 7,907 (5,912)1,151 3,634 4,273 117.58% Dues & Memberships 15,075 5,025 2,837 3,689 (1,336)2,436 4,118 (429)-10.42% Fees & Permits 35,565 11,855 1,514 2,994 (8,861)1,355 3,752 (758)-20.21% Board Election 6,335 2,112 - - (2,112) - - 0 0.00% Insurance 50,708 16,903 1,521 6,981 (9,922)5,393 11,129 (4,148)-37.27% Materials 75,800 10,267 4,697 6,052 (4,215)765 4,829 1,223 25.33% District Activities, Emp Recognition 6,941 2,314 234 538 (1,776)320 714 (176)-24.65% Maintenance 180,820 40,273 4,650 30,975 (9,298)1,100 15,631 15,344 98.16% Non-Capital Equipment 48,691 16,230 584 7,336 (8,894)4,980 9,026 (1,690)-18.72% Office Expense 5,572 1,857 250 707 (1,150)355 1,185 (478)-40.34% Professional Services 482,272 35,757 5,497 27,162 (8,595)3,071 11,572 15,590 134.72% Training 14,832 4,944 43 1,004 (3,940)326 4,585 (3,581)-78.10% Travel & Conferences 5,630 1,877 (14) (30) (1,907)511 1,839 (1,869)-101.63% Uncollectible Accounts 1,470 490 (56) 444 (46)286 343 102 29.64% Utilities 28,913 9,638 1,600 7,880 (1,758)1,120 6,023 1,857 30.83% Vehicle Equipment 94,140 26,380 16,465 32,925 6,545 7,023 18,524 14,401 77.74% Supplies & Services Sub-Total 1,198,231 229,410 46,719 150,234 (79,176) 32,598 108,338 41,897 38.67% Total Operating Expenses 2,937,105 595,120 147,254 457,546 (137,574) 125,540 414,968 42,579 10.26% Expenses (Non-Operating): Interest Expense - - - - - - - - - Other Expense 32,859 - 5,655 5,655 5,655 7,541 25,903 (20,248) -78.17% Total Non-Operating Expenses:32,859 - 5,655 5,655 5,655 7,541 25,903 (20,248) -78.17% Total Expenses 2,969,964 595,120 152,909 463,201 (131,919) 133,081 440,871 22,330 5.06% Net Position Before Capital Contributions (59,112) 275,655 63,500 403,415 127,759 101,204 455,320 (51,906) -11.40% Capital Contributions (Non-Cash Transaction -- - - 3,560 3,560 3,928 5,194 (1,634) -31.46% GASB 34 Compliant) Net Position Before Depreciation (59,112) 275,655 63,500 406,975 131,319 105,132 460,514 (53,540) -11.63% Depreciation & Amortization 1,439,462 479,821 122,116 488,464 8,643 114,852 459,408 29,056 6.32% Total Net Position (1,498,574) (204,165) (58,616) (81,489) 122,676 (9,720) 1,106 (82,596) -7467.28% Capital - Direct Labor (217,000)(72,333) (3,708) (8,955)63,378 (10,002) (12,549)3,594 -28.64% Yorba Linda Water District Sewer Fund For Period Ending October 31, 2020 (With October 31, 2019 for comparison purposes) Page 42 of 110 $565,329 $731,350 $723,385 $827,216 $896,191 $866,616 $392,825 $409,146 $452,824 $367,162 $440,871 $463,201 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 Oct. 2015 Oct. 2016 Oct. 2017 Oct. 2018 Oct. 2019 Oct. 2020 Sewer Revenues & Expenses -October (excludes Depreciation, Special Items, and Contributed Capital) Total Revenue Total Expenses Page 43 of 110 1,460,113 1,505,340 1,358,893 1,340,186 1,143,948 1,518,953 939,601 1,019,271 788,116 1,200,582 1,311,137 1,370,194 1,671,801 1,729,514 1,512,043 1,307,477 981,384 1,019,234 657,883 460,667 590,007 945,974 1,132,782 1,305,692 1,660,561 1,492,928 1,435,706 1,361,053 1,100,471 1,058,481 772,447 1,367,226 1,231,436 1,286,293 2,065,064 2,084,721 1,469,440 1,556,303 1,448,941 1,392,832 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 Jul Aug Sept Oct Nov Dec Jan Feb Mar April May June Variable Costs Analysis FY18 Var Costs FY19 Var Costs FY20 Var Costs FY21 Var Costs Page 44 of 110 ITEM NO. 9.5. AGENDA REPORT MEETING DATE:December 8, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Delia Lugo, Finance Manager Kelly McCann, Senior Accountant SUBJECT:Cash and Investment Report for Period Ending October 31, 2020 RECOMMENDATION: That the Board of Directors receive and file the Cash and Investment Report for Period Ending October 31, 2020. BACKGROUND: Government Code Section 530607, et. seq., requires the person delegated to invest funds to make monthly report of investments to the legislative body. The Cash and Investment Portfolio Report presents the market value and percent yield for all District investments by institution. The Cash and Investment Summary Report includes budget and actual interest and average term portfolio information as well as market value broken out by reserve categories. The Fair Value Measurement Report categorizes investments with the fair value hierarchy established by generally accepted accounting principles. The Unrestricted Reserves and Days in Cash Graph presents Water Unrestricted Reserve Balances and Days in Cash at a particular point in time for the last five years. The average portfolio yield for the month ending October 31, 2020 is .72%. The District's Total Cash and Investment balance as of October 31, 2020 resulted in an overall increase, as reported from the previous month, of approximately $1,431,855. Larger balance changes include increases in the in Water Operating fund of $1,311,223 and in the Sewer Operating Fund of $104,473 due to the positive net effect between operating revenues and expenses through the reporting month of the fiscal year. PARS fund decreased by $13,347 due to decrease in the value of investments. STRATEGIC PLAN INITIATIVES: G2 4C - Manage cash flow to maximize investment income. ATTACHMENTS: 1.Investment Reports and Graphs October 2020 Page 45 of 110 Market %Date of Percent Value Par of Total Institution Maturity Yield Checking Account: 507,593$ 507,593$ Wells Fargo Bank 507,593$ 507,593$ 1.28%Total 0.00% Money Market Accounts: 1$ 1$ US Bank (Revenue Bonds)0.00% 3,573,572 3,573,572 US Bank (Money Market)0.01% 1,446,765 1,446,765 Public Agency Retirement Svcs. (PARS) 5,020,338$ 5,020,338$ 12.67%Total 0.01% Certificates of Deposits: 251,552 249,000 Comenity Cap Bk Salt Lake City 06/30/21 1.63% 180,184 180,000 HSBC BK USA, NA MC Clean CTF 08/31/21 2.23% 251,169 248,000 Wells Fargo Bank NA Sioux Falls D 08/31/21 1.58% 254,405 247,000 PrivateBank & Tr Chicago Ill CTF 03/30/22 2.14% 248,467 245,000 Goldman Sachs Bank 06/28/21 2.17% 248,467 245,000 Morgan Stanley Private Bank 06/28/21 2.17% 253,504 245,000 Capital One Bank USA 06/27/22 2.13% 253,504 245,000 Capital One Bank NA 06/27/22 2.13% 253,707 245,000 Ally Bank 06/27/22 2.17% 253,707 245,000 Sallie Mae Bank 06/27/22 2.17% 253,908 245,000 Synchrony 05/17/22 2.36% 254,702 245,000 Morgan Stanley Bank NA 06/13/22 2.45% 2,957,277$ 2,884,000$ 7.46%Total 2.11% Corporate Notes: 503,755$ 500,000 Wells Fargo Co.03/04/21 2.48% 502,795$ 500,000 JP Morgan Chase Co.03/01/21 2.54% 1,006,550$ 1,000,000$ 2.54%Total 2.51% Pooled Investment Accounts: 30,131,447$ 30,131,447$ Local Agency Investment Fund 0.62% 30,131,447$ 30,131,447$ 76.04%0.62% 39,623,204$ 39,543,378$ 100%Total Investments 0.72% Per Government Code requirements, the Investment Report is in compliance with the Yorba Linda Water District's Investment Policy, and there are adequate funds available to meet budgeted and actual expenditures for the next six months. 10/31/20 Yorba Linda Water District Cash & Investment Portfolio Report October 31, 2020 ________________________________ Kelly McCann, Senior Accountant Page 46 of 110 Below is a chart summarizing the yields as well as terms and maturities for the month of October 2020: Average # of Month Portfolio Days to of 2020 Yield Maturity October 0.72%37 Below are charts comparing operating fund interest for current and prior fiscal years. Actual Interest 10/31/2019 10/31/2020 Monthly - October 117,209$ 69,482$ Year-to-Date 232,161$ 103,457$ Budget 2019/2020 2020/2021 Interest Budget, October YTD 270,769$ 235,000$ Interest Budget, Annual 812,306$ 705,000$ Interest earned on investments is recorded in the fund that owns the investment. The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds is as follows: The table below displays the District's Cash and Investment balance of $39.62 million which is allocated between the established reserve funds, Wells Fargo Checking Account, and restricted funds held at U.S. Bank for the Bond payment and PARS for the pension/OPEB payments. The number of Days in Cash are 336 for the Un-Restricted Water Reserve balance and 838 for the Un-Restricted Sewer Reserve balances, as of October 31, 2020. FY21 Reserve Cash and Requirements Investments September 2020 % Alloc October 2020 % Alloc "Target Available for Fund Description Balance 9/30/2020 Balance 10/31/2020 Levels"CY Obligations Water Operating Reserve 11,142,281$ 30.94%12,566,888$ 33.36%12,427,055$ 139,833$ Water Emergency Reserve 7,309,617$ 20.30%7,317,549$ 19.43%7,115,108 202,441 Water Capital Project Reserve 6,391,977$ 17.75%6,404,058$ 17.00%7,314,221 (910,163) Rate Stabilization Reserve 4,216,560$ 11.71%4,223,286$ 11.21%4,093,400 129,886 Un-Restricted Water Reserve Balance 29,060,435 30,511,780$ 30,949,784 (438,004) Conservation Reserve 105,269$ 0.29%105,502$ 0.28%- 105,502 Employee Liability Reserve 307,581 0.85%308,261 0.82%400,000 (91,739) Restricted Reserve Balance 412,851 413,763$ 400,000 13,763 Sewer Operating Reserve 3,202,285$ 8.89%3,407,360$ 9.05%1,335,465 2,071,895 Sewer Emergency Reserve 1,957,518 5.44%1,956,373 5.19%1,914,347 42,026 Sewer Capital Project Reserve 1,376,528 3.82%1,379,569 3.66%1,909,045 (529,476) Un-Restricted Sewer Reserve Balance 6,536,331 6,743,303$ 5,158,857 1,584,446 Total Reserve Balances 36,009,616$ 100.00%37,668,846$ 100.00%36,508,641$ 1,160,205$ Water Operating 587,158 473,775 Sewer Operating 134,420 33,818 721,578 507,593 Rev. Bond 2012A & 2017A-Principal & Interest 43 1 Public Agency Retirement Svc. -PARS (Restricted)1,460,112 1,446,765 Total Cash and Investments 38,191,349$ 39,623,204$ Cash & Investment Summary Report Cash & Investment Summary Comparison Between Current and Previous Month Wells Fargo Bank Checking US Bank Held (Restricted) Page 47 of 110 Checking Account:507,593$ 1.28% Money Market Accounts:5,020,338$ 12.67% Certificates of Deposit:2,957,277$ 7.46% Corporate Notes:1,006,550$ 2.54% Pooled Investment Accounts:30,131,447$ 76.04% Total 39,623,204$ 100.00% Checking Account: 1.28% Money Market Accounts: 12.67% Certificates of Deposit: 7.46% Corporate Notes: 2.54% Pooled Investment Accounts: 76.04% INVESTMENT BALANCES (AS OF 10 -31-2020) Checking Account:Money Market Accounts:Certificates of Deposit:Corporate Notes:Pooled Investment Accounts: Page 48 of 110 Yorba Linda Water District Fair Value Measurement Report October 31, 2020 Quoted Observable Unobservable Prices Inputs Inputs Investments Level 1 Level 2 Level 3 Total Local Agency Investment Fund - 30,131,447 - 30,131,447 Corporate Notes - 1,006,550 - 1,006,550 Negotiable Certificates of Deposit - 2,957,277 - 2,957,277 Total Investments -$ 34,095,274$ -$ 34,095,274$ Page 49 of 110 Transaction Date Transaction Description Water Operating Pension Water Operating OPEB Sewer Operating Pension Sewer Operating OPEB Account Total Beginning Balance as of 7/1/20 1,277,088.36 544,249.94 140,341.67 64,308.24 2,025,988.21 7/15/2020 Distribution to CalPERS (564,670.84)(66,721.16)1,394,596.21 7/31/2020 Management Fees (613.23)(261.33)(67.39)(30.88) 1,393,623.38 7/31/2020 Investment Gain/(Loss) 27,302.97 17,759.71 3,000.37 2,098.48 1,443,784.91 8/31/2020 Management Fees (512.47)(268.93)(53.08)(31.78) 1,442,918.65 8/31/2020 Investment Gain/(Loss) 21,644.28 16,450.81 2,241.82 1,943.82 1,485,199.38 9/30/2020 Management Fees (363.49)(276.28)(37.65)(32.65) 1,484,489.31 9/30/2020 Investment Gain/(Loss) (12,478.12)(9,485.83)(1,292.43)(1,120.84) 1,460,112.09 10/31/2020 Management Fees (370.27)(281.46)(38.35)(33.26) 1,459,388.75 10/31/2020 Investment Gain/(Loss) (6,461.91)(4,912.31)(669.30)(580.44) 1,446,764.79 Account Balance by Account Type 740,565.28 562,974.32 76,704.50 66,520.69 1,446,764.79$ 51%39%5%5%100% Pension OPEB Total Initial Contribution as of 12/28/2017 247,599.00$ - 247,599.00 Additional Contribution 6/26/19 1,105,248.00$ 587,339.00 1,692,587.00 Total Contributions =1,940,186.00 Total Distribution to CalPERS (631,392.00)$ - (631,392.00) Total Gain (or Loss) from Inception 106,174.29$ 46,536.78 152,711.07 Total Management Fees from Inception (10,359.51)$ (4,380.77) (14,740.28) Balance as of 3-31-19 = 1,448,661.78$ 629,495.01$ 1,446,764.79$ PARS (Public Agency Retirement Services) Funding Reconciliation Page 50 of 110 $27,898,706 $26,427,629 $27,189,603 $29,316,491 $28,882,774 $30,511,780 380 374 371 368 346 336 60 110 160 210 260 310 360 410 $20,000 $5,020,000 $10,020,000 $15,020,000 $20,020,000 $25,020,000 $30,020,000 $35,020,000 Oct. 2015 Oct. 2016 Oct. 2017 Oct. 2018 Oct. 2019 Oct. 2020 Unrestricted Reserves & Days in Cash (Water) Unrestricted Reserves (Water)Days in Cash (Water) Page 51 of 110 ITEM NO. 9.6. AGENDA REPORT MEETING DATE:December 8, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Delia Lugo, Finance Manager Kelly McCann, Senior Accountant SUBJECT:Unaudited Financial Statements for the First Quarter of FY21 RECOMMENDATION: That the Board of Directors receive and file the Unaudited Financial Statements for First Quarter of FY20. BACKGROUND: For the period, ending September 30, 2020, staff is presenting “unaudited” statements in the CAFR format. We have included a Statement of Net Position, a Debt Service Ratio Calculation, a Proforma Use of Funds Statement, Consolidated Budget to Actual Statement, as well as the individual Water and Sewer Budget to Actual Statements. As reported in the Balance Sheet of the Statement of Net Position, the District’s Net Position reflects a negative result when compared to that of the same reporting period of the prior fiscal year by approximately $752,156. This is prominently due to a decrease in Capital Assets with the depreciating of these assets during the fiscal year. Cumulative Volumetric Water Revenue, as reported through the Period Ending September 30, 2020, reflects an average increase in customer consumption of approximately 5.88% as compared to prior year for the same reporting period. Landscape/Irrigation classified customer connections have had the largest increase in consumption for this reporting period. Total Variable Water Costs results reflect 2.50% decrease when compared to prior year for the same reporting period. The decrease in costs is reflective of the District's increased ability to support demand with groundwater. With the issuance of the Refunding Revenue Bonds, Series 2017A the District covenanted “…to fix, prescribe and collect rates and charges for Water Service which will be at least sufficient to yield during each Fiscal Year, Net Revenues equal to 125% of the Debit Service for such Fiscal Year.” To confirm the covenant is upheld, staff calculates the Debt Service Ratio quarterly and is received and filed by the Board of Directors. Accordingly, the “unaudited” Debt Service Ratio Calculation of the Water Enterprise for the Period Ending Page 52 of 110 September 30, 2020, being reported at 421%. This demonstrates the District’s strong financial health. STRATEGIC PLAN INITIATIVES: G2 3B – Regularly assess net position and steps to meet strategic goals. ATTACHMENTS: 1.Financial Reports and Graphs for First Quarter FY21 Page 53 of 110 ASSETS September 2020 September 2019 CURRENT ASSETS: Cash and cash equivalents 34,357,698$ 32,330,756$ Investment 3,967,432 3,893,651 Accounts receivable - water and sewer services 5,320,791 4,237,620 Accrued interest receivable 27,434 20,737 Prepaid expenses & other deposits 1,091,696 886,281 Inventory 322,706 250,237 TOTAL CURRENT ASSETS 45,087,757 41,619,282 NONCURRENT ASSETS: Bond issuance costs 319,689 344,519 Deferred Pension Plan 2,224,306 2,335,328 Deferred OPEB Plan 539,981 462,680 Capital assets: Non-depreciable 4,837,583 2,825,580 Depreciable, net of accumulated depreciation 181,729,991 186,373,697 TOTAL NONCURRENT ASSETS 189,651,550 192,341,804 TOTAL ASSETS 234,739,307 233,961,086 LIABILITIES CURRENT LIABILITIES: Accounts payable 1,964,104 1,561,551 Accrued expenses 2,572,266 2,203,093 Refunding Revenue Bond(s) - current portion 1,290,000 1,230,000 Compensated absences 446,453 402,989 Customer and construction deposits 1,212,346 693,038 Deferred revenue 170,539 224,267 TOTAL CURRENT LIABILITIES 7,655,708 6,314,938 LONG-TERM LIABILITIES (LESS CURRENT PORTION): Deferred annexation revenue 12,494,125 12,989,170 Compensated absences 1,339,346 1,208,966 Net Pension Liability 9,372,305 8,449,114 Net OPEB Liability 1,465,534 2,046,040 Deferred Pension Plan 418,786 430,507 Deferred OPEB Plan 374,225 43,597 Deferred Inflow - Gain on Bond 91,707 96,802 Refunding Revenue Bond(s) 34,851,110 36,397,086 Line of Credit 1,443,751 - TOTAL LONG TERM LIABILITIES (LESS CURRENT PORTION)61,850,889 61,661,282 TOTAL LIABILITIES 69,506,597 67,976,220 NET ASSETS:165,232,710$ 165,984,866$ YORBA LINDA WATER DISTRICT UNAUDITED COMBINING SCHEDULE OF NET ASSETS September 30, 2020 (With September 30, 2019 Actuals for comparison only) Page 54 of 110 September 2020 September 2019 OPERATING REVENUES: Water sales 9,908,697$ 9,492,349$ Sewer revenues 607,408 590,506 Other operating revenues 222,394 295,616 TOTAL OPERATING REVENUES 10,738,499 10,378,471 OPERATING EXPENSES Variable water costs 4,474,684 4,589,196 Personnel services 2,166,207 2,183,295 Supplies and services 1,147,216 1,208,646 Depreciation and amortization 1,927,566 1,806,126 TOTAL OPERATING EXPENSES 9,715,673 9,787,263 OPERATING INCOME/(LOSS)1,022,826 591,208 NONOPERATING REVENUES (EXPENSES): Property taxes 33,111 36,395 Investment income 33,975 114,952 Interest expense (334,524) (330,887) Other nonoperating revenues 191,240 192,469 Other nonoperating expenses 1,907 (57,201) TOTAL NONOPERATING REVENUES/EXPENSES (74,291) (44,272) NET INCOME/(LOSS) BEFORE CAPITAL CONTRIBUTIONS, SPECIAL/EXTRAORDINARY ITEM(S)948,535 546,936 SPECIAL ITEM(S) - CONSERVATION CREDIT - - SPECIAL ITEM(S) - RATE CREDIT - - CAPITAL CONTRIBUTIONS 3,560 1,266 CHANGES IN NET ASSETS 952,095 548,202 NET ASSETS - BEGINNING OF YEAR 164,280,615 165,436,664 NET ASSETS - FOR PERIOD END SEPTEMBER 30, 2019 165,232,710$ 165,984,866$ YORBA LINDA WATER DISTRICT UNAUDITED COMBINING SCHEDULE OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS September 30, 2019 (With September 30, 2018 Actuals for comparison only) Page 55 of 110 YTD Debt Prior YTD PY Debt Actual Service Actual Service FY20 Calculation FY19 Calculation Revenue (Operating): Water Revenue (Residential)5,097,746$ 5,097,746$ $5,012,523 5,012,523$ Water Revenue (Commercial & Fire Det.)499,933 499,933 489,785 489,785 Water Revenue (Landscape/Irrigation)1,493,607 1,493,607 1,311,621 1,311,621 Water Revenue (Service Charge)2,817,411 2,817,411 2,678,420 2,678,420 Other Operating Revenue 191,917 191,917 256,951 256,951 Total Operating Revenue:10,100,614 10,100,614 9,749,300 9,749,300 Revenue (Non-Operating): Interest 23,350 23,350 100,277 100,277 Property Tax 33,111 33,111 36,395 36,395 Other Non-Operating Revenue 189,543 189,543 174,409 174,409 Total Non-Operating Revenue:246,004 246,004 311,081 311,081 Total Revenue 10,346,618 10,346,618 10,060,381 10,060,381 Expenses (Operating): Variable Water Costs (G.W., Import & Power)4,474,684 4,474,684 4,589,196 4,589,196 Salary Related Expenses 1,959,430 1,959,430 1,969,607 1,969,607 Supplies & Services 1,043,706 1,043,706 1,132,909 1,132,909 Depreciation 1,561,218 - 1,461,570 - Total Operating Expenses 9,039,038 7,477,820 9,153,282 7,691,712 Expenses (Non-Operating): Interest on Long Term Debt 334,524 - 330,887 - Other Expense (1,907) (1,907) 38,839 38,839 Total Non-Operating Expenses:332,617 (1,907) 369,726 38,839 Total Expenses 9,371,655 7,475,913 9,523,008 7,730,551 Net Position Before Capital Contributions/Special Items 974,963 2,870,705 537,373 2,329,830 Special Item - Conservation Credit - - - - Transfers (To)/From - - - - Capital Contributions (Non-Cash Transaction -- - - - GASB 34 Compliant) Net Position 974,963$ 2,870,705$ 537,373$ 2,329,830$ DEBT SERVICE RATIO CALCULATION: Net Revenues 2,870,705$ 2,329,830$ Debt Service 682,345$ 681,739$ %421% 342% Yorba Linda Water District Unaudited Water Enterprise Debt Service Ratio Calculation For Period Ending September 30, 2020 (With September 30, 2019 for comparison purposes) Page 56 of 110 Yorba Linda Water District Summary Financial Report Water & Sewer Funds For Period Ending September 30, 2020 Annual YTD Sept YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual Budget Budget Actual Actual (Under) Over Sept Actual Actual (thru vs vs FY21 FY21 FY21 FY21 YTD Budget FY20 Sept 2019)PY Actual $PY Actual % Revenue (Operating): Water Revenue (Residential)$15,424,507 $5,076,205 $1,576,072 5,097,746$ 21,541$ 1,770,922$ $5,012,523 85,223 1.70% Water Revenue (Commercial & Fire Det.)1,889,796 621,932 181,588 499,933 (121,999)160,526 489,785 10,148 2.07% Water Revenue (Landscape/Irrigation)3,704,520 1,219,158 552,868 1,493,607 274,449 453,566 1,311,620 181,987 13.87% Water Revenue (Service Charge)11,560,123 2,890,031 969,985 2,817,411 (72,620)918,422 2,678,421 138,990 5.19% Sewer Charge Revenue 2,447,582 611,896 194,547 607,251 (4,645)196,515 590,151 17,100 2.90% Locke Ranch Assessments 298,525 - 157 157 157 355 355 (198) 0.00% Other Operating Revenue 1,852,814 216,299 64,001 222,395 6,096 92,934 295,616 (73,221)-24.77% Total Operating Revenue:37,177,867 10,635,520 3,539,218 10,738,500 102,980 3,593,240 10,378,471 360,029 3.47% Revenue (Non-Operating): Interest 705,000 101,250 7,759 33,976 (67,274)41,386 114,952 (80,976)-70.44% Property Tax 1,950,000 48,750 29,739 33,111 (15,639) 34,101 36,395 (3,284) 0.00% Other Non-Operating Revenue 620,846 155,212 18,440 191,240 36,029 16,533 192,468 (1,228)-0.64% Total Non-Operating Revenue:3,275,846 305,212 55,938 258,327 (46,885)92,020 343,815 (85,488)-24.86% Total Revenue 40,453,713 10,940,731 3,595,156 10,996,827 56,096 3,685,260 10,722,286 274,541 2.56% Expenses (Operating): Variable Water Costs (G.W., Import & Power)18,440,894 4,643,898 1,448,941 4,474,684 (169,214)1,435,706 4,589,196 (114,512)-2.50% Salary Related Expenses 11,895,521 2,172,863 880,769 2,166,207 (6,656)822,183 2,183,295 (17,088)-0.78% Supplies & Services 5,789,694 1,208,383 430,200 1,147,217 (61,167)490,867 1,208,647 (61,431) -5.08% Total Operating Expenses 36,126,109 8,025,144 2,759,910 7,788,108 (237,037)2,748,756 7,981,138 (193,030)-2.42% Expenses (Non-Operating): Interest on Long Term Debt 1,236,960 327,740 111,427 334,524 6,784 107,685 330,887 3,637 1.10% Other Expense 150,853 - 7,576 (1,907) (1,907)47,558 57,202 (59,109) -103.33% Total Non-Operating Expenses:1,387,813 327,740 119,003 332,617 4,877 155,243 388,089 (55,472) -14.29% Total Expenses 37,513,922 8,352,884 2,878,913 8,120,725 (232,160)2,903,999 8,369,226 (248,502)-2.97% Net Position Before Capital Contributions 2,939,792 2,587,847 716,243 2,876,102 288,256 781,261 2,353,059 523,042 22.23% Special Item - - - - - - Capital Contributions (Non-Cash - - 3,560 3,560 3,560 504 1,266 2,294 Transaction GASB 34 Compliant)- - - Net Position Before Depreciation 2,939,792 2,587,847 719,803 2,879,662 291,816 781,765 2,354,325 525,336 22.31% Depreciation & Amortization 7,775,155 1,933,789 642,522 1,927,566 (6,222) 602,042 1,806,123 121,443 6.72% Total Net Position ($4,835,363)$654,058 77,281 952,095 $298,038 $179,723 $548,202 $403,893 73.68% (680,752) (170,188) (38,314)(69,875) 100,313 (14,641) (45,777)(24,098) 52.64% (With September 30, 2019 for comparison purposes) Page 57 of 110 Annual YTD Sept YTD YTD Actual Prior Year Prior YTD YTD Actual YTD - CUR Budget Budget Actual Actual (Under)Over Sept Actual Actual (thru vs vs FY21 FY21 FY21 FY21 YTD Budget FY20 Sept 2019) PY Actual $PY Actual % Revenue (Operating): Water Revenue (Residential)15,424,507$ $5,076,205 1,576,072$ 5,097,746$ 21,541$ 1,770,922$ 5,012,523$ 85,223$ 1.70% Water Revenue (Commercial & Fire Det.)1,889,796 621,932 181,588$ 499,933 (121,999) 160,526 489,785 10,148 2.07% Water Revenue (Landscape/Irrigation)3,704,520 1,219,158 552,868$ 1,493,607 274,449 453,566 1,311,621 181,986 13.87% Water Revenue (Service Charge)11,560,123 2,890,031 969,985$ 2,817,411 (72,620) 918,422 2,678,420 138,991 5.19% Other Operating Revenue 1,812,269 206,163 62,558$ 191,917 (14,246) 88,596 256,951 (65,034) -25.31% Total Operating Revenue:34,391,215 10,013,488 3,343,071 10,100,614 87,126 3,392,032 9,749,300 351,314 3.60% Revenue (Non-Operating): Interest 600,000 75,000 5,420 23,350 (51,650) 36,838 100,277 (76,927) -76.71% Property Tax 1,950,000 48,750 29,739 33,111 (15,639) 34,101 36,395 (3,284) 0.00% Other Non-Operating Revenue 601,646 150,412 23,129 189,543 39,132 13,778 174,409 15,134 8.68% Total Non-Operating Revenue:3,151,646 274,162 58,288 246,004 (28,158) 84,717 311,081 (65,077) -20.92% Total Revenue 37,542,861 10,287,649 3,401,359 10,346,618 58,969 3,476,749 10,060,381 286,237 2.85% Expenses (Operating): Variable Water Costs (G.W., Import & Power)18,440,894 4,643,898 1,448,941 4,474,684 (169,214) 1,435,706 4,589,196 (114,512) -2.50% Salary Related Expenses 10,156,647 1,946,208 797,021 1,959,430 13,222 767,041 1,969,607 (10,177) -0.52% Supplies & Services: Communications 205,891 41,473 8,350 22,582 (18,891) 11,398 36,313 (13,731) -37.81% Contractual Services 466,976 101,744 32,740 93,515 (8,229) 34,119 102,840 (9,325) -9.07% Data Processing 274,924 81,231 32,419 98,889 17,658 8,749 42,749 56,140 131.32% Dues & Memberships 85,670 21,418 3,463 11,317 (10,101) 3,341 22,341 (11,024) -49.34% Fees & Permits 288,635 57,159 28,769 72,256 15,097 29,829 55,663 16,593 29.81% Board Election 84,165 - - - - - - - 0.00% Insurance 287,343 71,836 22,237 72,537 701 33,759 76,212 (3,675) -4.82% Materials 621,700 165,425 77,093 186,599 21,174 89,669 224,558 (37,959) -16.90% District Activities, Emp Recognition 40,130 10,033 2,655 4,036 (5,997) 2,691 5,229 (1,193) -22.82% Maintenance 528,780 87,195 16,966 66,845 (20,350) 61,175 162,773 (95,928) -58.93% Non-Capital Equipment 137,980 34,495 9,927 37,387 2,892 8,456 35,433 1,954 5.51% Office Expense 32,003 8,001 3,693 6,223 (1,778) 3,034 11,528 (5,305) -46.02% Professional Services 988,918 171,729 60,939 145,343 (26,386) 98,110 179,663 (34,320) -19.10% Training 48,353 12,088 1,882 10,745 (1,343) 3,604 6,541 4,204 64.27% Travel & Conferences 42,570 10,642 (504) (504) (11,146) 3,126 11,099 (11,603) -104.54% Uncollectible Accounts 8,330 2,082 2,409 2,434 352 1,452 1,311 1,123 85.66% Utilities 163,838 60,959 49,346 83,424 22,465 32,796 65,143 18,281 28.06% Vehicle Equipment 285,260 101,315 46,662 130,078 28,763 41,384 93,510 36,568 39.11% Supplies & Services Sub-Total 4,591,463 1,038,825 399,046 1,043,706 4,882 466,692 1,132,906 (89,200) -7.87% Total Operating Expenses 33,189,004 7,628,931 2,645,008 7,477,820 (151,111) 2,669,439 7,691,709 (213,889) -2.78% Expenses (Non-Operating): Interest on Long Term Debt 1,236,960 327,740 111,427 334,524 6,784 107,685 330,887 3,637 1.10% Other Expense 117,994 - 7,576 (1,907) (1,907) 40,142 38,839 (40,746) -104.91% Total Non-Operating Expenses:1,354,953 327,740 119,003 332,617 4,877 147,827 369,726 (37,109) -10.04% Total Expenses 34,543,957 7,956,671 2,764,011 7,810,437 (146,233) 2,817,266 8,061,435 (250,998) -3.11% Net Position Before Capital Contributions 2,998,904 2,330,979 637,348 2,536,181 205,202 659,483 1,998,946 537,235 26.88% Special Item - - - - - - - - Capital Contributions (Non-Cash Transaction -- - - - - - - - GASB 34 Compliant) Net Position Before Depreciation 2,998,904 2,330,979 637,348 2,536,181 205,202 659,483 1,998,946 537,235 26.88% Depreciation & Amortization 6,335,693 1,573,923 520,406 1,561,218 (12,705) 487,193 1,461,573 99,645 6.82% Total Net Position (3,336,789)$ 757,056$ 116,942$ 974,963 217,907$ 172,290$ 537,373$ 437,590$ 81.43% Capital - Direct Labor (463,752) (115,938)(34,229) (64,628) 51,310 (13,794) (43,231) (21,397) 49.49% Yorba Linda Water District Water Fund For Period Ending September 30, 2020 (With September 30, 2019 for comparison purposes) Page 58 of 110 $7,422,206 $9,230,006 $9,620,312 $10,005,150 $10,060,381 $10,346,618 $6,482,837 $7,720,291 $7,309,532 $8,143,172 $8,061,435 $7,810,437 $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 Sept. 2015 Sept. 2016 Sept. 2017 Sept. 2018 Sept. 2019 Sept. 2020 Water Revenues & Expenses -1st Qtr 2021 (excludes Depreciation, Special Items, and Contributed Capital ) Total Revenue Total Expenses Page 59 of 110 Annual YTD Sept YTD YTD Actual Prior Year Prior Year YTD Actual YTD - CUR Budget Budget Actual Actual (Under)Over Sept Actual Actual (thru vs vs FY21 FY21 FY21 FY21 YTD Budget FY20 Sept 2019)PY Actual $PY Actual % Revenue (Operating): Sewer Charge Revenue $2,447,582 $611,896 $194,547 607,251$ ($4,645)196,515$ $590,151 $17,100 2.90% Locke Ranch Assessments 298,525 - 157 157 157 355 355 (198) 0.00% Other Operating Revenue 40,545 10,136 1,442 30,477 20,341 4,338 38,665 (8,188) -21.18% Total Operating Revenue:2,786,652 622,032 196,146 637,885$ 15,853 201,208 629,171 8,714 1.38% Revenue (Non-Operating): Interest 105,000 26,250 2,339 10,625$ (15,625)4,548 14,675 (4,050)-27.60% Other Non-Operating Revenue 19,200 4,800 (4,689) 1,697 (3,103)2,755 18,060 (16,363)-90.60% Total Non-Operating Revenue:124,200 31,050 (2,350)12,322$ (18,728)7,303 32,735 (20,413) -62.36% Total Revenue 2,910,852 653,082 193,796 650,207$ (2,875)208,511 661,906 (11,699) -1.77% Expenses (Operating): Salary Related Expenses 1,738,874 226,655 83,748 206,777 (19,878)55,142 213,688 (6,911)-3.23% Supplies & Services: Communications 37,134 9,284 629 1,700 (7,584)858 2,725 (1,025)-37.61% Contractual Services 66,878 11,720 2,079 5,789 (5,931)1,737 6,303 (514)-8.15% Data Processing 41,457 10,364 2,187 7,190 (3,174)659 2,483 4,707 189.57% Dues & Memberships 15,075 3,769 261 852 (2,917)251 1,682 (830)-49.33% Fees & Permits 35,565 8,891 244 1,480 (7,411)1,033 2,397 (917)-38.27% Board Election 6,335 1,584 - - (1,584) - - 0 0.00% Insurance 50,708 12,677 1,674 5,460 (7,217)2,541 5,736 (276)-4.81% Materials 75,800 3,950 414 1,355 (2,595)245 4,064 (2,709)-66.66% District Activities, Emp Recognition 6,941 1,735 200 304 (1,431)203 394 (90)-22.84% Maintenance 180,820 35,205 12,025 26,325 (8,880)628 14,531 11,794 0.00% Non-Capital Equipment 48,691 12,173 488 6,752 (5,421)2,592 4,046 2,706 66.88% Office Expense 5,572 1,393 267 457 (936)217 830 (373)-44.94% Professional Services 482,272 25,568 3,780 21,665 (3,903)4,657 8,502 13,163 154.82% Training 14,832 3,708 121 960 (2,748)3,414 4,259 (3,299)-77.46% Travel & Conferences 5,630 1,407 (16) (16) (1,423)235 1,328 (1,344)-101.20% Uncollectible Accounts 1,470 367 435 499 132 95 57 443 783.19% Utilities 28,913 7,228 3,714 6,279 (949)2,469 4,903 1,376 28.06% Vehicle Equipment 94,140 18,535 2,651 16,459 (2,076)2,341 11,500 4,959 43.12% Supplies & Services Sub-Total 1,198,231 169,558 31,153 103,510 (66,048) 24,175 75,740 27,770 36.67% Total Operating Expenses 2,937,105 396,213 114,901 310,287 (85,926) 79,317 289,428 20,859 7.21% Expenses (Non-Operating): Interest Expense - - - - - - - - - Other Expense 32,859 - - - - 7,416 18,362 (18,362) - Total Non-Operating Expenses:32,859 - - - - 7,416 18,362 (18,362) - Total Expenses 2,969,964 396,213 114,901 310,287 (85,926) 86,733 307,790 2,497 0.81% Net Position Before Capital Contributions (59,112) 256,869 78,895 339,920 83,050 121,778 354,116 (14,197) -4.01% Capital Contributions (Non-Cash Transaction -- - 3,560 3,560 3,560 504 1,266 2,294 1,266 GASB 34 Compliant) Net Position Before Depreciation (59,112) 256,869 82,455 343,480 86,610 122,282 355,382 (11,903) -3.35% Depreciation & Amortization 1,439,462 359,866 122,116 366,348 6,483 114,851 344,553 21,795 6.33% Total Net Position (1,498,574) (102,996) (39,661) (22,868) 80,128 7,431 10,829 (33,698) -311.17% Capital - Direct Labor (217,000)(54,250) (4,085) (5,247)49,003 (847) (2,546)(2,701)106.09% Yorba Linda Water District Sewer Fund For Period Ending September 30, 2020 (With September 30, 2019 for comparison purposes) Page 60 of 110 $421,470 $497,197 $538,770 $612,484 $661,906 $650,207 $295,754 $312,047 $321,481 $270,963 $307,790 $310,287 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 Sept. 2015 Sept. 2016 Sept. 2017 Sept. 2018 Sept. 2019 Sept. 2020 Sewer Revenues & Expenses -1st Qtr 2021 (excludes Depreciation, Special Items, and Contributed Capital) Total Revenue Total Expenses Page 61 of 110 ITEM NO. 9.7. AGENDA REPORT MEETING DATE:December 8, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Rosanne P. Weston, Engineering Manager Ricardo Hipolito Jr., Assistant Engineer II SUBJECT:Terms and Conditions for Water Service with Jimmy Nguyen RECOMMENDATION: That the Board of Directors approve the Terms and Conditions for Water Service with Jimmy Nguyen at 2234, 2236 and 2238 California Street, Placentia, Job No. 2020-58. SUMMARY: The applicant is proposing to develop the property at the southeast corner of Golden Avenue and California Street. The property consists of approximately 1.58 acres and is located within the City of Placentia. The applicant is proposing to subdivide the property into 3 residential lots and construct single family dwelling units and detached Accessory Dwelling Units ( ADUs) on each lot. An exhibit depicting the location of the project is attached. FISCAL IMPACT: Funding Source: Developer Funded Account No: 1-2600 Job No: 2020-58 BACKGROUND: The District has an existing 8-inch water pipeline in California Street that is adequate in size and pressure to provide water service to the proposed development. The applicant is requesting to install 6 new water services and meters. Each single family dwelling and each ADU would have its own water service line and meter. The applicant is conditioned to abandon the two existing water service lines at Golden Avenue, in accordance with the District's Rules and Regulations. Sewer service for this development will be provided by the City of Placentia. The Terms and Conditions for Water Service with Jimmy Nguyen, Job No. 2020-58 are attached. ATTACHMENTS: 1.Terms & Conditions 2.Exhibit Page 62 of 110 Date: December 8, 2020 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER SERVICE NAME OF APPLICANT: JIMMY NGUYEN LOCATION OF PROJECT: 2234, 2236 & 2238 CALIFORNIA STREET, PLACENTIA TRACT NUMBER: N/A JOB NUMBER: 2020-58 SEWER: N/A LOT(S): 3 The applicant will be required to complete to the satisfaction of the District the following items that have an “X” following the number. 1) ☒ The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) ☒ The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) ☒ The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 4) ☒ Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. 5) ☒ The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 6) ☒ The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 7) ☐ The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. Page 63 of 110 Page 2 of 5 NAME OF APPLICANT: JIMMY NGUYEN LOCATION OF PROJECT: 2234, 2236 & 2238 CALIFORNIA STREET, PLACENTIA 8) ☒ The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District’s approval of the construction plans. 9) ☒ The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 10) ☒ The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 11) ☒ The applicant shall provide, per the District specifications, the "As Built" AutoCAD file (version 2016 or earlier) of the Water and/or Sewer facilities. 12) ☒ The applicant shall complete a Water Service Agreement between the Yorba Linda Water District and the applicant. 13) ☒ The applicant shall pay all of the water fees as required by the Rules and Regulations for Water Service of the District. 14) ☒ The applicant shall pay meter fees associated with the installation of radio read meters for this project. 15) ☒ The applicant shall comply with the Rules and Regulations for Water Service of the Yorba Linda Water District. 16) ☐ The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. 17) ☒ The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 18) ☐ The applicant’s engineer shall provide a computer hydraulic analysis report to confirm that the District’s existing water system can accommodate the project. 19) ☐ The applicant’s future water facilities, shall be conveyed to the District as indicated on applicant’s future Water Improvement Plans approved by the District. Page 64 of 110 Page 3 of 5 NAME OF APPLICANT: JIMMY NGUYEN LOCATION OF PROJECT: 2234, 2236 & 2238 CALIFORNIA STREET, PLACENTIA 20) ☒ The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test, and provide an approved copy to the District. A District representative shall be present to witness the flow test. 21) ☐ The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 22) ☐ The applicant shall install water Sampling Station(s) in conformance with the District’s Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. 23) ☒ The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 24) ☒ The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 25) ☒ All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 26) ☒ The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 27) ☒ The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 28) ☒ The applicant shall adjust and raise to grade all valve covers within the limits of this project. 29) ☒ The applicant shall install a pressure regulator in all buildings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 30) ☒ The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 31) ☒ The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. Page 65 of 110 Page 4 of 5 NAME OF APPLICANT: JIMMY NGUYEN LOCATION OF PROJECT: 2234, 2236 & 2238 CALIFORNIA STREET, PLACENTIA 32) ☒ The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly. 33) ☐ The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 34) ☒ The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District’s Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. 35) ☐ The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 36) ☐ The applicant shall complete a Sewer Service Agreement between the Yorba Linda Water District and the applicant. 37) ☐ The applicant shall comply with the Rules and Regulations for Sewer Service of the Yorba Linda Water District. 38) ☐ The applicant shall pay all of the sewer fees as required by the Rules and Regulations for Sewer Service of the District. 39) ☐ The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and the Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 40) ☐ The applicant’s engineer shall provide sewer flow calculations to confirm that the District’s existing sewer system can accommodate the peak wastewater generation from the project. 41) ☐ The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 42) ☐ The applicant’s sewer facilities (on-site) shall be Privately owned and maintained. 43) ☐ The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District’s Standard Page 66 of 110 Page 5 of 5 NAME OF APPLICANT: JIMMY NGUYEN LOCATION OF PROJECT: 2234, 2236 & 2238 CALIFORNIA STREET, PLACENTIA Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. 44) ☐ The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. 45) ☐ The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 46) ☐ The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 47) ☒ The applicant shall install six new water service and meters, and cut and plug two existing water service at the water main per approved plans and District Specifications. I hereby certify that the foregoing Terms and Conditions were approved at the Click or tap to enter a date. Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Water and Sewer Service Agreement between Yorba Linda Water District and the applicant is not executed for the project under consideration. Brett R. Barbre, General Manager Reviewed by: Rosanne P. Weston, PMP Engineering Manager Page 67 of 110 PROPERTY LINE 704' PROPERTY LINE 765' ��- ter--- _PROPERTY LINE 704' I PROPOSED ADUONE CAR I PRGPGSEDIEHI (799.00 100SO SO FT) GARAGE I GARAGE PRGARAGED 7Ma ( 0 Fl 320003n ED (azo w sn Er I F,g7q PROPOSED PROPOSED ' CywY o I I ACCESSORY DWELLING ACCESSORY DWELLING UNIT UNIT _ n i (1,200 00 SO FT) (1,200 00 SOFT) CHICAGO AVE. N \ f F m a l zi z GOLDEN AVE . > Q ❑ o' II L / \ 1 1 1 1 1 1 1 o s u w 2238 �j m W Z U p a l PROPOSED '? — z BROOKLYN AVE O PROJECT SITE of F Z , SINGLE FAMILY DWELLING ro' t w y Q (3,000.00 SO FT) m z U ` X LLI m I Ia 2236 w '— 2234 2 Dl Q w'� PROPOSED PROPOSED O ala SINGLE FAMILY DWELLING SINGLE FAMILY DWELLING a0 U 1wn nux (3,600 00 SO FT) i (3,600.00 SO FT) I a I _ (u0 aERq — — 0-I PROPOSE azRAG E = = PRnPGSED VICINITY M A P GARAGED GARAGE zeOOGn 1 N.T.S. W CALIFDRNIA ,STREET _ \ PROP.WATER SERVICE&METERS PROP.WATER W- w w W g SERVICE& METERS 0-- EXIST.8"WATER - - — SS EXIST.FIRE �T SS — — SS HYDRANT EXIST.8"SEWER BY CITY OF PLACENTIA I I LOCATION MAP PREPARED BY: EXHIBIT SCALE: YORBA LINDA WATER DISTRICT WATER SERVICE IMPROVEMENT DATE: N.T.S. FOR 12/8/2020 4622 PLUMOSA DRIVE JIMMY NGUYEN FILENAME: YORBA LINDA, CALIFORNIA 92886 2234, 2236 & 2238 CALIFORNIA ST. (714) 777-3748 ITEM NO. 10.1. AGENDA REPORT MEETING DATE:December 8, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Delia Lugo, Finance Manager Kaden Young, Senior Management Analyst SUBJECT:Adjusting Certain Water Rates and Implementing Monthly Per and Poly-fluoroalkyl Substances (PFAS) Impact Fee RECOMMENDATION: That the Board of Directors adopt Resolution No. 2020-XX adjusting certain water rates effective February 1, 2021, implementing a monthly per and poly-fluoroalkyl substances (PFAS) impact fee effective February 1, 2021 to December 31, 2021, and rescinding Resolution No. 2020-09. SUMMARY: Per the Board’s approval of the FY21 Operating Budget at the June 23, 2020 meeting, a 5% adjustment to the monthly water service charge became effective August 1, 2020 via Resolution No. 2020-09. Additional discussion items pertaining to rates and fees of this resolution included: 1) a $0.06 pass-through adjustment on the commodity rate to be effective as of January 1, 2021 (adjusting the commodity rate to $2.86/unit); and, 2) a to-be-determined PFAS Impact Fee of approximately $10 pending the completion of a future analysis of required water purchases to meet the demand on the water system. Staff has completed the analysis by reviewing the financials as reported through the first quarter of FY21 and having updated the projections for the remainder of the fiscal year. Staff’s revised projections are based on the following: FY21 Quarter 1 (July – September) water resource utilized ~82% groundwater versus budgeted 70% and the budgeted water production volume increased by 6.5%; FY21 Quarter 2 (October – December) water resource was budgeted for 100% import water and has now been updated to utilize 80%/100%/100% groundwater accordingly; Water production volume to be increased by 5% for November 2020 – February 2021 in accordance with National Oceanic and Atmospheric Administration’s Winter Outlook of a warmer and drier than normal winter; FY21 Quarter 3 (January – March) and April’s water resource will remain 100% import water; May - June 2021 water resource has been updated to utilize 100% import water (versus 70% groundwater as budgeted); Page 69 of 110 Therefore, with an effective date of February 1, 2021: The recommended commodity rate is $2.86/unit; and, The recommended monthly PFAS Impact Fee per customer account meter sizes are: Meter Size Monthly Water Service Charge Monthly PFAS Impact Fee 5/8 $22.26 $3.40 3/4 $22.26 $3.40 1 $37.18 $5.66 1½$74.14 $11.32 2 $118.67 $18.12 3 $259.84 $39.66 4 $467.59 $71.40 6 $1,039.15 $181.32 FISCAL IMPACT: The PFAS Impact Fee, effective on customer monthly billing statements from February 1, 2021 to December 31, 2021, generating approximately $1.6 million in revenue, will enable the District to ensure its cost of services and contractual coverage ratio requirements are met. BACKGROUND: At the June 9, 2020 Regular Board of Directors Meeting, staff presented various scenarios derived from amending the proposed FY21 Operating Budget that would result varying year- end net positions and debt coverage ratios (125%, 150%, and 175%). Staff was tasked with preparing additional scenarios based on desired debt coverage ratios from the Board. PRIOR RELEVANT BOARD ACTION: At the June 23, 2020 Regular Board Meeting, staff reviewed the budget assumptions for FY21 and debt service coverage ratio scenarios. The Board of Directors amended the FY21 Operating Budget by approving three items: (1) a 5% rate adjustment to the monthly water service charge, effective August 1, 2020; (2) an estimated $0.06 commodity rate adjustment, effective January 1, 2021; and, (3) a PFAS Impact Fee effective November 1, 2020 in an amount to be determined pending future analysis. STRATEGIC PLAN INITIATIVES: G2 3B - Regularly assess net position and steps to meet strategic goals. ATTACHMENTS: 1.Resolution 2.Presentation Page 70 of 110 Resolution No. 2020-XX Adjusting Water Rates Effective February 1, 2021 and Rescinding Resolution No. 2020-09 1 RESOLUTION NO. 2020-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT ADJUSTING CERTAIN WATER RATES EFFECTIVE FEBRUARY 1, 2021 AND RESCINDING RESOLUTION NO. 2020-09 WHEREAS, pursuant to Water Code Section 31007, the Board of Directors of the Yorba Linda Water District (“YLWD”) is required to set water rates at a level which will yield an amount of revenue sufficient to pay for operating expenses, provide for repairs and depreciation of works, and pay the principal and interest on any bonded debt; and WHEREAS, on July 16, 2015 and August 31, 2015, the Board of Directors considered the 2015 Water and Sewer Rate Study Report (“Rate Study”) and determined that the schedule of water rate increases described in the Rate Study is necessary and sufficient to cover, without exceeding, the cost to provide water service to each customer connection; and WHEREAS,pursuant to, and in compliance with, Proposition 218 (California Constitution art. XIII D), the District on July 31, 2015 mailed a notice of schedule of water and sewer rate increases (“Prop 218 Notice”) to all property owners within the District’s service area which included proposed water rates beginning Fiscal Year 2016; and WHEREAS,on September 17, 2015, and in accordance with article XIII D, the Board of Directors held a public hearing regarding its Prop 218 Notice, and adopted Resolution No. 15-22, which established water rates, effective October 1, 2015; and WHEREAS,the Board of Directors has since rescinded Resolution No. 15-22 and adopted and rescinded Resolution No. 16-10; and WHEREAS,the rescinded Resolution No. 16-10 repeated the Board of Directors’ findings, determinations, and resolutions in Sections 2 - 5 of Resolution No. 15-22, which are not repeated in this Resolution to avoid any confusion regarding the findings, determinations, and resolutions to adjust the water rates in this Resolution; and WHEREAS,on June 23, 2020, the Board of Directors adopted Resolution No. 2020-09, which adjusted certain water rates that took effect on August 1, 2020; and WHEREAS,at the end of the first quarter in Fiscal Year 2021, District staff prepared a cost of service analysis and revised the financial projections for the remainder of Fiscal Year 2021, which includes increased cost related to treatment of per and poly-fluoroalkyl substances (“PFAS”) and compliance with AB756 (“PFAS Impact Cost”); and Page 71 of 110 Resolution No. 2020-XX Adjusting Water Rates Effective February 1, 2021 and Rescinding Resolution No. 2020-09 2 WHEREAS,the PFAS Impact Cost will be partially funded by the PFAS Impact Fees listed below in Section 4; and WHEREAS,in accordance with the cost of service analysis and Water Code Section 31007, the Board of Directors desires to adjust certain water charges effective February 1, 2021 within the confines of the District’s water rate schedule published in its Prop 218 Notice. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Yorba Linda Water District does hereby find, determine, and resolve the following: Section 1.The matters set forth in the foregoing recitals are true and correct. Section 2.Resolution No. 2020-09 is hereby rescinded effective February 1, 2021. Section 3.Water rates and customer connection charges for service defined in Section 3.4 of the Rules and Regulations with Regard to the Rendition of Water Service of the Yorba Linda Water District are hereby set forth as follows and will take effect on February 1, 2021: For All Potable Water Service: All Water Usage shall be charged at $ 2.86 / 100 Cu. Ft. Monthly Service Charge for: 5/8” and 3/4” Meters $ 22.26 1” Meters $ 37.18 1 1/2” Meters $ 74.14 2” Meters $ 118.67 3” Meters $ 259.84 4” Meters $ 467.59 6” Meters $ 1,039.15 Section 4.PFAS Impact Fee, effective on customer monthly billing statements from February 1, 2021 through December 31, 2021, are hereby set forth as follows: Monthly PFAS Impact Fee for: 5/8” and 3/4” Meters $ 3.40 1” Meters $ 5.66 1 1/2” Meters $ 11.32 2” Meters $ 18.12 3” Meters $ 39.66 4” Meters $ 71.40 6” Meters $ 181.32 Page 72 of 110 Resolution No. 2020-XX Adjusting Water Rates Effective February 1, 2021 and Rescinding Resolution No. 2020-09 3 Section 5.Additional rates and fees for service are as follows: The charge for Permanent Untreated Water Service as defined in Section 3.4.1 of the Rules and Regulations for Water Service shall be as follows: The current Metropolitan Water District of Southern California (“MWD”) Untreated Full rate, plus charges by the Municipal Water District of Orange County (“MWDOC”), plus any other fees, charges or penalties as may be imposed by MWD and/or MWDOC, plus $13 per acre-foot. PASSED AND ADOPTED this 8th day of December 2020, by the following called vote: AYES: NOES: ABSTAIN: ABSENT: , President Yorba Linda Water District ATTEST: Annie Alexander, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Gagen Law LLP Page 73 of 110 PFAS Impact Fee Projections Presented by: Kaden Young Senior Management Analyst Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 74 of 110 Discussion Topics •Fiscal Year 21 Budget –Water Production •Revised FY21 Projections •Projected PFAS Impact Fee Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 75 of 110 FY21 –Budget Water Production Plan Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 76 of 110 FY21: Budgeted Production Volume & Monthly BPP Board of Directors Regular Meeting Tuesday, December 8, 20201,419.3 1,461.9 1,317.9 -------1,164.4 1,289.8 608.3 626.5 564.8 1,772.6 1,497.6 1,138.1 1,013.0 1,013.1 1,077.6 1,423.0 499.0 552.8 2,027.6 2,088.4 1,882.7 1,772.6 1,497.6 1,138.1 1,013.0 1,013.1 1,077.6 1,423.0 1,663.5 1,842.5 70.0%70.0%70.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%70.0%70.0% - 500.0 1,000.0 1,500.0 2,000.0 2,500.0 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21VOLUME, AFGW (AF) IMPORT (AF) BUDGET DEMAND (AF) MONTHLY GW (%) GW: IMP: TOTAL: 6,653.4 AF 11,786.6 AF 18,440.0 AF 36.1% 63.9% 100.0% Page 77 of 110 FY21 –Budget Water Production Plan Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 78 of 110 Revisions •Utilized 1st quarter actuals •Pump groundwater through 2nd quarter •Increased November –February’s water production by 5% •Projecting to produce 3.4% more water by the end FY21 Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 79 of 110 FY21 Option 2: Q1 Actuals & Q2 -Q4 Projected & Monthly BPP Board of Directors Regular Meeting Tuesday, December 8, 20201,740.9 1,793.7 1,699.6 1,418.1 1,572.5 1,195.0 ---424.1 380.9 357.9 354.5 --1,063.7 1,063.7 1,077.6 1,423.1 1,663.5 1,842.5 2,164.9 2,174.7 2,057.5 1,772.6 1,572.5 1,195.0 1,063.7 1,063.7 1,077.6 1,423.1 1,663.5 1,842.5 80.4%82.5%82.6%80.0%100.0%100.0%0.0%0.0%0.0%0.0%0.0%0.0% - 500.0 1,000.0 1,500.0 2,000.0 2,500.0 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21VOLUME, AFGW (AF) IMPORT (AF) TOTAL DEMAND (AF) MONTHLY GW (%) GW: IMP: TOTAL: 9,419.9 AF 9,651.5 AF 19,071.5 AF 49.4% 50.6% 100.0% Page 80 of 110 FY21: Monthly Cumulative Water Expense Board of Directors Regular Meeting Tuesday, December 8, 2020 $18,620,321 $17,988,791 $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 $18,000,000 $20,000,000 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 FY21 - Budget FY21 - Revised 3.4% Page 81 of 110 rr 'ter t f C C' fC l• C� CCr C C C Q1 Q1 Delta Budget Actual ❑ Water Resource Ratio 70 / 30 81 .8 / 18.2 ±11 .8 (GW/I MP) Total Water Produced 5,998.7 AF 6,397.2 AF 398.5 AF 6.6% Total Operating $10,013,488 $10,566,953 $553,465 Revenue 5.5% Total Variable Water $4,643,898 $4,474,684 -$169,214 Costs -3.6% Net Position $2,330,979 $3,128,116 $797,138 34.2% ,Yorba Linda - -'ate r-D'1 ' Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 82 of 110 FY21 : PFAS Impact Fee As r r 0". Scenario Revenue Expenses PFAS Debt Net Water Only Variable Cost Impact Fee Coverage Position* FY21 Budget $32,578,946 $18,620,321 $9$7,619 145 $2,998,904 FY21 Revised $34,21 b,840 $17,988,791 $0 155 $3,276,630 FY21 Recommend $34,216,840 $17,988,791 $743,596 180 $4,020,226 *Before Capital Contributions & Special Itern(s) Av 19 wr 40 - ,Yorba Linda-Water--D'i _ ' Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 83 of 110 Meter Monthly Monthly Monthly Prop. 218 Sizes PFAS Fee Base Charge TOTAL Limits 518" $3.40 $22.26 $25.66 $40.36 3/4'} $3.40 $22.26 $25.66 $40.36 1 " $5.66 $37. 18 $42.84 $63.81 1 '/2" $11 -32 $74. 14 $85.46 $122.44 2" $18. 12 $118-67 $136.79 $192.78 3" $39.66 $259.84 $299.50 $415.53 4" $71 .40 $467.59 $538.99 $743.78 6" $181 .32 $1 ,039. 15 $1 ,224.47 $1 ,880.98 . - ,Yorba Linda _ ,. Arl - ' Board of Directors Regular Meeting Tuesday, December 8, 2020 p * i `W Additional Information •Revised projection is only applicable for FY21 •Currently working on FY22 budget and will incorporate data into new model/rate study •Any rate adjustments will be presented for an effective date of July 1, 2021 Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 85 of 110 Questions? Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 86 of 110 ITEM NO. 10.2. AGENDA REPORT MEETING DATE:December 8, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Annie Alexander, Senior Executive Assistant/Board Secretary SUBJECT:Procedures for Filling a Vacancy on the Board of Directors RECOMMENDATION: That the Board of Directors instruct staff to notify the Orange County Registrar of Voters of a vacancy on the Board and determine procedures for filling said vacancy. BACKGROUND: Director Al Nederhood was elected to serve as a Director of the Municipal Water District of Orange County, creating a vacancy on the YLWD Board of Directors effective Friday, December 4, 2020. The District is required to notify the Orange County Registrar of Voters (ROV) of this vacancy within 15 days following this date which is Saturday, December 19, 2020. The Board has two options for filling the vacancy which are summarized below. Action will need to be taken within 60 days of the effective date of the vacancy which is Tuesday, February 2, 2021. Appointment The Board can appoint someone to fill the vacancy for the remainder of the unexpired term (thru December 2022). This would require a notice of vacancy to be posted in three or more conspicuous places in the District at least 15 days before the appointment is made. To facilitate the selection and appointment process, the Board may choose to solicit applications from interested persons. Applicants could then be interviewed by the Board during a future meeting. Election In lieu of making an appointment, the Board may choose to call a special election (the next available and qualifying election at this time is not until June 2022). The ROV's office has advised staff that conducting a stand-alone election including a sample ballot and postage would cost the District between $361,567 and $398,711. In the event the Board does not appoint someone to fill the vacancy or call an election within the 60-day deadline, the Orange County Board of Supervisors has the authority to fill the Page 87 of 110 vacancy by appointment or by calling an election. In order to effectively continue the business of the District and save YLWD ratepayers the cost of a special election, staff recommends the Board consider filling the vacancy with a qualified and willing candidate that is committed to serving for at least the next two years. A sample notice of vacancy is attached for the Board's consideration. A suggested deadline for receipt of applications is 12:00 p.m. on Tuesday, December 22, 2020. Candidate interviews could then be conducted during a special public meeting called later in the month. The Board may choose to appoint a candidate during that meeting or at a future meeting depending on the outcome of candidate interviews. PRIOR RELEVANT BOARD ACTION(S): Historically, the Board has chosen to fill vacancies on the Board by appointment rather than election when the vacancy occurs between regular elections. ATTACHMENTS: 1.Draft Notice of Board Vacancy Page 88 of 110 NOTICE OF VACANCY Notice is hereby given that Al Nederhood, Director of Yorba Linda Water District (YLWD), has been elected to serve as a Director of the Municipal Water District of Orange County (MWDOC). As a result, a vacancy on YLWD’s Board of Directors was created Friday, December 4, 2020. The remaining members of YLWD’s Board intend to conduct candidate interviews to fill this vacancy at a special public meeting scheduled _______________. The Board may appoint a successor at this meeting or at another meeting immediately following that date depending on the outcome of candidate interviews. This meeting will be facilitated telephonically pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on March 17, 2020 meaning candidate interviews will not be held in person. The successor shall hold office through the remainder of the unexpired term which is December 2022. The next four-year term for this seat will be determined by the voting public in the November 2022 general election. If you would like to be considered for appointment, you must be a registered voter, reside within the District’s boundaries, and be willing and dedicated to serve the public. Interested parties must submit a letter of interest, including their name, residential address, a statement of qualifications, and their reasons for wanting to serve on the board. Candidates shall mail or e-mail their letter of interest and supporting information, which must be received no later than _______________ at the address or e-mail address below. Postmarked materials will not be accepted if not received by the deadline. YLWD Board of Directors c/o Annie Alexander, Board Secretary Yorba Linda Water District PO Box 309 Yorba Linda CA 92885 aalexander@ylwd.com For more information, please call 714-701-3020 or visit www.ylwd.com. Annie Alexander Board Secretary Dated: December 9, 2020 Posted on Wednesday, December 9, 2020 at the following public locations: Yorba Linda Water District 1717 E Miraloma Ave Placentia CA 92870 Yorba Linda City Hall 4845 Casa Loma Ave Yorba Linda CA 92886 Yorba Linda Public Library 4852 Lakeview Ave Yorba Linda CA 92886 Independent, Reliable and Trusted Service for More Than 100 Years Page 89 of 110 ITEM NO. 11.1. AGENDA REPORT MEETING DATE:December 8, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Annie Alexander, Senior Executive Assistant/Board Secretary SUBJECT:Board of Directors' Compensation RECOMMENDATION: That the Board of Directors review the Directors' current compensation rate and discuss if it should remain the same for the next calendar year. FISCAL IMPACT: Budget: $90,000 for FY21 BACKGROUND: In accordance with California Water Code Sections 20201-20202, the amount of compensation for members of the Board of Directors is currently set at $150 per day for each day's attendance at meetings of the Board and other meetings attended at the request of the Board, not to exceed 10 days per calendar month. Section 20202 also allows for an increase in the amount of compensation up to 5% for each calendar year following the operative date of the last adjustment. As the last adjustment was effective March 24, 2003 per Ordinance No. 03-01, the Board of Directors would be eligible for an increase in their current compensation rate up to $343.80 per day as of March 24, 2020. Attached are the results of a compensation survey for comparison to other local water agencies. Should the Board recommend an increase in the amount of compensation, an ordinance would need to be adopted pursuant to the procedures specified in Water Code Sections 20203-20204 and Government Code Section 6066: A public hearing would need to be held prior to adoption of the ordinance. Notice of the hearing would need to be published in a newspaper of general circulation once a week for two successive weeks prior to the public hearing. The ordinance would become effective 60 days from the date of its final passage. No action is necessary if the Board desires the compensation rate to remain the same. ATTACHMENTS: 1.Director Per Diem Survey Page 90 of 110 ORANGE COUNTY BOARD OF DIRECTORS PER DIEM SURVEY (as of November 30, 2020) AGENCY PER DIEM MEETING EFFECTIVE DATE MAXIMUM MEETINGS PER MONTH East Orange County Water District $175 Board $125 Other Unknown 10 El Toro Water District $219.00 March 2018 10 Irvine Ranch Water District $300.00 January 2020 10 Mesa Water District $291.00 July 2019 10 Moulton Niguel Water District $242.55 February 2020 10 Municipal Water of Orange County $327.43 January 2020 10 Orange County Water District $300.00 March 2019 10 Santa Margarita Water District $270.00 November 2019 10 Serrano Water District $100.00 Unknown 8 South Coast Water District $255.00 August 2019 10 Yorba Linda Water District $150.00 January 2003 10 Page 91 of 110 ITEM NO. 11.2. AGENDA REPORT MEETING DATE:December 8, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Annie Alexander, Senior Executive Assistant/Board Secretary SUBJECT:Board of Directors' Committee, Agency, and Intergovernmental Meeting Assignments RECOMMENDATION: That the Board of Directors consider the currently established committees and determine their continuing relevance, review the available assignments, and provide their preferences to the newly elected President by Thursday, December 17, 2020 in preparation for the next regular Board meeting on Tuesday, January 12, 2021. FISCAL IMPACT: Budget: $90,000 for FY21 BACKGROUND: The budgeted amount listed above includes Directors' compensation for Board, Committee, and intergovernmental meeting attendance at a maximum of $150 per day up to 10 days per calendar month as allowed by statute and established by Ordinance No. 03-01. The attached list has been provided to facilitate the process of identifying Directors' assignment preferences. Two Board members will also need to be assigned to serve as Active and Alternate Directors for the Orange County Sanitation District (OCSD). The Active director may also be assigned to one or more OCSD committees. OCSD Board members are compensated by OCSD at a rate of $212.50 per day for meeting attendance (up to six meetings a month with the average being two) and receive no health insurance benefits from OCSD. The OCSD Chair may be compensated for up to 10 meetings per month. STRATEGIC PLAN INITIATIVES: G1 5B - Actively participate with existing water/sewer organizations on regulatory and emerging issues; and G1 5C - Regularly meet with regional agencies on water supply issues (conservation, mandates, forecast). ATTACHMENTS: 1.Meeting List Page 92 of 110 YORBA LINDA WATER DISTRICT Board of Directors' Committee, Agency and Intergovernmental Meeting Assignments JOINT / INTERAGENCY COMMITTEES 2020 2021 YLWD / MWDOC / OCWD Hawkins Meets bi-monthly on 4th Tuesday at 4:00 p.m. if Board wishes to continue this committee.Nederhood YLWD / City of Yorba Linda Hawkins Meets as required (generally on quarterly basis) if Board wishes to continue this committee.Jones YLWD / City of Placentia Hawkins Meets as required if Board wishes to continue this committee.Hall INTERGOVERNMENTAL MEETINGS 2020 2021 YL City Council Directors Rotate Attendance Meets 1st and 3rd Tuesday of the month at 6:30 p.m. http://www.ci.yorba-linda.ca.us/ YL Planning Commission Hawkins Meets 2nd and 4th Wednesday of the Month at 6:30 p.m.(As Needed) http://www.ci.yorba-linda.ca.us/index.php/elected-officials/commissions/planning-commission MWDOC Board of Directors Nederhood Meets 1st and 3rd Wednesday of the month at 8:30 a.m.Miller http://www.mwdoc.com/ OCWD Board of Directors Jones Meets 1st and 3rd Wednesday of the Month at 5:30 p.m. http://www.ocwd.com/ OCSD *Jones Meets 4th Wednesday of the month at 6:00 p.m.Hawkins (Alternate) http://www.ocsd.com/ WACO Any Director Meets 1st Friday of the month at 7:30 a.m.When Desired http://www.mwdoc.com/waco ISDOC Any Director Meets months with 5th Thursday at 11:30 a.m.When Desired http://www.mwdoc.com/isdoc LAFCO Any Director Meets 2nd Wednesday of the month at 8:30 a.m.When Desired http://oclafco.org/ ACWA/JPIA ˟Jones Meets semi-annually in May and November. http://www.acwajpia.com/ * Submission of Form 700 for OCSD required. Additional committee participation may be necessary. ˟ Submission of Form 700 for ACWA/JPIA required. Page 93 of 110 ITEM NO. 11.4. AGENDA REPORT MEETING DATE:December 8, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:John DeCriscio, Operations Manager SUBJECT:Status of Operations Activities ATTACHMENTS: 1.Presentation Page 94 of 110 ELK Mountain Backup Power Generator Project Presented by: John DeCriscio Operations Manager Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 95 of 110 Project Details Fiscal Year 20 Budget $617,455 •Generator cost $242,595 •Installation cost $231,094 •Site improvements $45,315 Total project cost $519,004 Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 96 of 110 Elk Mountain Booster Station Electric Booster Pumps •1-200 HP (1250 GPM) •1-200 HP (1250 GPM) •1-40 HP Backup Power Needs: •500 kilowatts Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 97 of 110 Future Generator Location Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 98 of 110 Project Construction Schedule •8/28/20 - 8/30/20 Start Construction Trenches and Pad Framing •8/31/20 - 9/3/20 Electrical and Gas Line Trenching •9/4/20 Pad Completed Trenches Backfilled •9/7/20 - 9/16/20 Electrical and Gas Line Installation •9/16/20 - 9/20/20 Delivery of Generator (Crane will set Generator) •9/17/20 - 9/18/20 Gas Meter Installation and Turn On •9/24/20 Start up and Testing Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 99 of 110 8/28/20 – 8/30/20 Start C onstruction of the Trenches/Housekeeping Pad Existing Power Supply Trenching for Gas Line Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 100 of 110 8/31/20 - 9/3/20 SCE Install Gas Line/Start of Conduits for Electrical Installed/Gas Line Installed for Generator Existing Lines Gas Line Trench Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 101 of 110 9/4/20 Housekeeping Pads Poured/Backfill Trenches with Slurry Housekeeping Pad Trench Completed and Backfilled Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 102 of 110 9/16/20 Electrical/Gas Line Installation Electrical Panel Work Electrical and Gas Lines Placed Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 103 of 110 Generator Delivered and Set Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 104 of 110 Driveway Widening and Slurry Coating Completed Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 105 of 110 Pump Room and Electrical Panels Painted Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 106 of 110 Completed Generator Project Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 107 of 110 Dedication Ceremony and Demonstration Board of Directors Regular Meeting Tuesday, December 8, 2020 Page 108 of 110 ITEM NO. 14.1. AGENDA REPORT MEETING DATE:December 8, 2020 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Annie Alexander, Senior Executive Assistant/Board Secretary SUBJECT:Meetings from December 9, 2020 - January 31, 2021 ATTACHMENTS: 1.Board of Directors' Activities Calendar Page 109 of 110 Board of Directors Activity Calendar Event Date Time Attendees December OC LAFCO Wed, Dec 9 8:15 AM YL Planning Commission Wed, Dec 9 6:30 PM Hawkins (As Needed) WACO Fri, Dec 11 7:30 AM WACO Planning Committee Tue, Dec 15 7:30 AM SAWPA Commission Tue, Dec 15 9:30 AM OCWD & OCSD Virtual Tour Tue, Dec 15 10:00 AM Hawkins YL City Council Tue, Dec 15 6:30 PM MWDOC Board Wed, Dec 16 8:30 AM Miller OCWA Webinar Wed, Dec 16 11:30 AM OCWD Board Wed, Dec 16 5:30 PM Jones Board of Directors Workshop Meeting Tue, Dec 22 8:30 AM OCSD Board Wed, Dec 23 6:00 PM Jones YL Planning Commission Wed, Dec 23 6:30 PM Hawkins (As Needed) January WACO Fri, Jan 1 7:30 AM ISDOC Executive Committee Tue, Jan 5 7:30 AM SAWPA Commission Tue, Jan 5 9:30 AM YL City Council Tue, Jan 5 6:30 PM MWDOC Board Wed, Jan 6 8:30 AM OCSD Operations Committee Wed, Jan 6 5:00 PM OCWD Board Wed, Jan 6 5:30 PM Board of Directors Regular Meeting Tue, Jan 12 5:30 PM OC LAFCO Wed, Jan 13 8:15 AM YL Planning Commission Wed, Jan 13 6:30 PM WACO Planning Committee Tue, Jan 19 7:30 AM SAWPA Commission Tue, Jan 19 9:30 AM YL City Council Tue, Jan 19 6:30 PM MWDOC Board Wed, Jan 20 8:30 AM OCWA Webinar Wed, Jan 20 11:30 AM OCWD Board Wed, Jan 20 5:30 PM Board of Directors Workshop Meeting Tue, Jan 26 8:30 AM OCSD Board Wed, Jan 27 6:00 PM YL Planning Commission Wed, Jan 27 6:30 PM As of December 1, 2020 Page 110 of 110 BACKUP MATERIALS DISTRIBUTED LESS THAN 72 HOURS PRIOR TO THE MEETING • r 1 . 3 . Status of EngineeringActivities J J 1 Presented by: -AV Rosanne Weston - + ♦ Engineering Manager r � J r � . r s YL • Aviemore Dr. & Deveron Cove Emergency Water Main Repair ! 1. Awe' 1- ... r_ 7J T, YL W � - f � r ITEM NO. 11.3. tr r� r �rFr r P tr rt � rr r rr • 1 • • r C Fr FF R r r tr rr rrt £ F E • • • � • • r F r q e � ` Rte. k • !7 r r ■ L 4 . 4 ►[� "fir � fAS �• Yorba Linda - Water District..' _ - Board of Directors Regular Meeting Tuesday, December 8, 2020 + 'FIL y y ITEM NO. 11.3. ff If f� F C ECf f f f f E ! � f t rE r rf�� • • • r f ff # C f f _ _ #E f fir € f F � • � • • , • • r Y� 10 all'V h { F J w 5 fI _ _ 1 1 - Yorba Linda - XF .9 Water District�'�.'�- Board of Directors Regular Meeting Tuesday, December 8, 2020 • 'FI y ITEM NO. 11.3. c c t C c �. � �.C.r r e er �r C CCS � Cf C rC !► �r ! C E * C C E C C C C CC C C • • • • CC . r. C 4 , i Yorba Linda 'Mater District.' - Board of Directors Regular Meeting Tuesday, December 8, 2020 �` ITEM NO. 11.3. t r re&. f r r f �C rrip erne r E r r " Ais4 Nf b 10 TIMBER RIDGE BPS Oar•f�� i If - " 4 !� 11 Yll `� f i Yorba Linda Water Ibis#ritlip- Board of Directors Regular Meeting Tuesday, December 8, 2020 �` ITEM NO. 11.3. r _ iddbn Hills Booster Pump Station IAI E LIAAi3 Local Irnprnvemercs P1�7Br I f. 51opeG e0p05 EC�sh`art Treal � `� _ •-of-VYi I� n Pd1reIS bac oisdexralk � _ra as V1±Vacallon •5q F pro=im ly Ft w� f 5tre41 ViCw P�Pr4 p0 SBd ROSNrdSd[ipn F 4� y� f�Hidden_ iNs .. r =aunt m ran - r - Yorba Linda _ - t. Water Dist r i c0e,* � Board of Directors Regular Meeting Tuesday, December 8, 2020 • Well No. 22 Equipping 1' I F LA PALMA AVENUE i - LU LU Its � I Z a W W U. Li +h f Z i7 PROPOSED T*A,. m AND ANA W r'S'= - E"EMENT �N AREA • 2 ` r a I PROP03FD AWL "P STRIA Im* • PROP - ,-` �y PROPOSED PD • \`* r r PROP KARGT PUMP-TO-WASTF DISCT• .� - ti r - PIPE OtSrHARGE PIPE ..t•. '"-' � ———--—————_—__-_� PROPOSED 4-.•.. y + DISCHARGE STRUCTURE �. � � .. -ems .�w,'.;�. .�• _ "� HUCKLEBERRY '.- BASIN a YLi . • A _ ITEM NO. 11.3. r - r • E � C � � c r r r r F r r. � • r r r r r , c r r Slope r Failure ' s f � V D +D rmrr FiEtrztcon Plant " L `7 ` •Gardenia •` Reservolr ' y ILI A.L*: Yorba Linda Water Dist r i - Board of Directors Regular Meeting Tuesday, December 8, 2020 • 'FI y y ITEM NO. 11.3. e f f zs - _. t y -�f• r E e i 1• y • ;L - f i r - r Lakev ew RPSPIx4ef BDCSM PUMPSB00" - Yorba Linda t. Water Dist r ig#�� _ - . Board of Directors Regular Meeting Tuesday, December 8, 2020 R_ ITEM NO. 11.3. st a.Separation in Retaining wail Panels b.Separation in Retaining Wall Panels c.Cracks and Separation In Wall d.Separation in Wall Panel e-Bending Damage in Iron Fence f,Longitudinal Crack in Asphalt Pavement g-Longitudinal Cracks in Asphalt Pavement h.Separation in Epoxy Sealer Joint between Near Parallel to Reservoir Close up View Wall Panel Yorba Linda 'Mater Dist r i Board of Directors Regular Meeting Tuesday, December 8, 2020 ITEM NO. 11.3. - � P Risk Resilience Plan.. , t IS EPA RISK AND RESILIENCE ASSESSMENTS America's Water AND • RESPONSE ■ + NS: Infrastructure Act • • i NEW REQUIREMENTS FOR (AW1k)requ I res community water systems'that senv DRINKING WATER UTILITIES assessment and develop an emergency respon5c plam 0 R&R Plan - • • Date ■ 12/31 /2020 R15K ANS RESILIEM1lCE EMIERGENCY RESPONSE PLAfV JBL��SCJ�E[I�T Yourutslit}'musldeleloporupdaleanemergenc�• Emergency Response • • Your utilitp must eanducta risk and rtspnnse plan anc€rerliF}'complelian lathell$.EPAnv resilienceasessmentaadsu�mit ��afternsttiandresilienceassessment certificatianafilscampletiontatht cfi't'ficauan.F.ahuhlnc•deadlinr.>,sunique;hnxrser.the — (). .fFAt]fltlef011Owln�da[es' �1P]Ult 7rC LfMLIYC dates fur uvinles ti9�n Suhnlllar7SjG Certification • - .andr:,ilrntcrassrssmentrrruCcitx�nbythefinalduedale armrdina,io the ilnin�!lbon ser:rd. ■ 6 months after ' • to sunset 2002 )wie3%2021 if w-ming 3,301to December 30L Z021 z1g"YuM 3J91 w Bioterrorism Act 49999 pe-plie. Vulnerability • - - Wiihin�mmtYdafsu6mitlinglherrcertificalinn thenskandrrsilialeeasseumerdandsublrvta fortheriskandrestlienreassessmenl,youruhlil:. recertificatiuntatheU^�EP+�thatihca~sessment mustrerllfyitttasreviewedand-ifneeessan has been renewed and,if neressary-.revised. revised,its emergency response plan. Visitthe ET.S-EPA lre6site trl find snare Visit the U.S.SFA website for guidance an information on gwdance fordeveloping a nsk de+refaping an Emergcllry Response Plan at andrPsillenoeassessmentath[tps:ffww+v�epa bt��!!x'++'«'.cp.1.garJv:aterulilit}�esRonse�dr:•r � ssox�waterriskassessrnenlfoondur[-drinki�- T�orikpdaledriukine}s.etcr❑r avastewalel water-or-wastewalerutili -resk assessment _ t]'' uttlit}-emel"gent}rnsfronsv fJlan- G Yorba Linda 'Mater Dist r i �t �: - j - Board of Directors Regular Meeting Tuesday, December 8, 2020 ` * 'FIL y y ITEM NO. 11.3. r rr. cr r f rrctr a re 'r E r rrr r r I r tr 'Irrr # - - - er c i r rr c r R � S l J -TT - Yorba Linda Water � r - _ .5. Board of Directors Regular Meeting Tuesday, December 8, 2020 'FI y y ITEM NO. 11.3. r f !! ff r f � f c r � r r # r �Jr� � � • — — • — � • f F t' // '�r�3F_� _ �� T�.r�-� �=moi..�e _ � � �..� Ti � � � � � * •�= �I M 4 _ J Yorba Linda 'Mater Districts Board of Directors Regular M etirig Tuesday, December 8, 2020 'FI y y • , ,. FAS Water Treatment Plant + Work Recently Completed: s ✓ YLWD completed 90% Submittal review + + r ✓ OCWD Board approved Invitation to Bid + J J ✓ North HQ wall to be replaced ✓ Completed survey of new wall location ✓ Potholed HQ to field locate utilities - � Surge tank to be installed at HQ - .- Architect inspected proposed generator rooms r • YLs . • OCWD Mini Pilot Studyat Well 21 10/20/2020 to 12/31 /2020 - Flow indicator, totalizer and pressure gauges 5 micron pre-filter —�` Water Quality Influent - .., ❑ Monthly testing s =� ❑ Anions (Cl, SOM NO3) — EPA Method 300 r ❑ Alkalinity — EPA Method 2320 ❑ PFAS — EPA Method 537 Rev 1 .1 ❑ Manganese * .. ❑ TOC ` . Water Quality Effluent ❑ Test every 14 days ❑ PFAS — EPA Method 537 Rev 1 .1 YL • �`A ITEM NO. 11.3. 12/02/20 OCWD Board Approval for Notice to Invite Bids _ 12/15/20 Advertisement of Bid (48 day bid period WIFIA) AN! 02/03/21 OCWD Board Approval and Notice of Award f 02/25/21 Notice to Proceed/Construction Start � r r 02/26/21 Construction of Yard Piping, Chlorination Facilities, IX Vessels — 03/16/21 Site Work — Demolition, Grading, Paving 09/28/21 Start-up and Commissioning begins 10/25/21 Commence Water Production 11 /22/21 Final Project Acceptance 1 -�Yorb a Linda _ _ - Water DistrictAt-__- 416 - �`` Board of Directors Regular Meeting Tuesday, December 8, 2020 % y y • J r i J r � ' i r r r j i lap r J J I 120General Report J YL • J �r - J J �, J • J J J � .�r • J - i • fi -,i J ' Voli J ♦ lwv i - �,� ITEM I I el *inquent WB *l I IS , -.& - i %V IIA ,� j 'J ♦ ♦ • i J • J J J , J , J. + ,�, �• X11 J +' J J '" J J '� J ' J ' J i ♦ J ' � J J ♦ J J � J i J ' i , � J , ♦ J J J J J / I' , � J J i J ' J A • ' j J J , J J _ J ♦ ' J J , J YL oil -- _ - - W . _ ITEM NO. 12.2. r Payment Due Residential Commercial Total Past Due # Customers March 2020 $1,756.38 - $1,756.38 Aril 2020 $620.46 - $620.46 i ' ----- May 2020 $3,857.38 ----- $3,857.38 ----- June 2020 $4,706.39 ----- $4,706.39 ----- July 2020 $4,271.62 ----- $4,271.62 • ' ----- Au ust 2020 $19,066.42 $706.87 $19,773.29 September 2020 $16,147.56 $3,155.74 $19,303.30 October 2020 $51,915.15 $2,467.73 $54,382.88 : November 2020 $144,331.12 $23,585.51 $167,916.63 ' December 2020 $58,838.40 7 $5,278.74 $64,117.14 l Outstanding Balances by Type Current Total Outstanding Bill Amounts - $340,768.41 or 3,189 customers Current Total Residential - $305,573.82 or 3,071 residential customers Current Total Commercial - $35,194.59 or 118 commercial customers All data as of December 8, 2020 a Yorba Linda y��. _ _ Water District-.z Item 12.2. - General Managers Report — December 8, 2020 ITEM NO. 12.2. Total Residential Delinquent Bills -------------------------------------------------- ------------------------------------------------ $350K r +15% ---------------------------------------------------------- $300K +5% +3% ------------------------------------------------------------ - - - - - ----+12%------- --------- ---- +16% +11% I --------------- ---- --_I--- --I---- $305,573.82 $200K -10 $266,579.79 --------- $259,614.98 ----- --------- -------- $150K $247,392.95 17 $223,083.01 $221,703.91 --------- --------- ---------- $100K $200,160.14 $192,488.08 ------ - --------- --------- $50K $0K June 8 June 23 July 13 Aug. 24 Sept.8 Oct.13 Nov. 10 Dec.8 Yorba Linda - �- Water District '..� -3w, Item 12.2. - General Managers Report — December 8, 2020 +�� ` ITEM NO. 12.2. Total Commercial Delinquent Bills r � c r ----------------------------------------- $70K r ------------------------------------------------------+73% -- =----------------------------------------------------------------------------------------- $60K ------------------------------------------ ----- $50K +11% � -27% I — ---------------I---- ---�- ° +44% -19% $60,492.32 r -F- ---------- $44,107.38 ------- c - ---- $4z,95o.61 I -41% $20K $38,669.41 � - $34,890.98 $35,194.59 - - - - ------ --------- $10K $24,504.25 — $0K June 8 June 23 July 13 Aug. 24 Sept. 8 Oct.13 Nov. 10 Dec.8 Yorba Linda ---�= Water District_ Item 12.2. - General Managers Report — December 8, 2020 ITEM NO. 12.2. Total Outstanding Delinquent Bills ---------------------------------------------------------------------------------------------------------------------------------- $400K r ----------------------------------------------------------------------------------------------------------------------------------- ---------------------- $350K +3% -------------------------------------------------------------- --------------4.3-%----------------- ---------- $300K +15% +20% I -3 �J ---------------I---- --- ---------------- ---- $250K - --- ---------- $340,768.41 -12% ---12% --- t $301,244.52 $291,084.04 ------- --------F $291,500.33 $282,196.23 $266,033.62 ------ ---------- ---------- $100K $235,051.12 $231,157.49 ----- ---------- ---------- $50K OK June 8 June 23 July 13 Aug. 24 Sept.8 Oct.13 Nov. 10 Dec. 8 Yorba Linda �- :�- `� �- tsl Item 12.2. - General Managers Report— December 8, 2020 +�� ` ITEM NO. 12.2. r F r f Date Residential Commercial Total November 10, 2020 $266,579.79 $24,504.25 $291 ,084.04 C. r December 8, 2020 $305,573.82 $351194.59 $3401768.41 Difference +$385994.03 14.63% +$101690.34 43.63% +$49,684.37 (11.07% Date Residential Commercial Total November 10, 2020 27590 77 2,667 December 8, 2020 3,071 118 3,189 Difference +481 18.57% +41 53.25% +522 19.57% a Yorba Linda f _ Water District -L4�' l - Olin - Item 12.2. - General Managers Report — December 8, 2020 R ITEM NO. 12.2. � r Historic Payments in 27 Days Au ust 2020 Cycle 1 7,966 91 .3% Au ust 2020 Cycle 2 5,626 90.5% Au ust 2020 Cycle 3 5,898 90.8% BMW*20 C cle 4 5,745 90.5% ugust202O Month ' 1 Sept. 2020 Cycle 1 7,969 r � Sept. 2020 Cycle 2 5,625 91.5% Sept. 2020 Cycle 3 5,896 90.6% NMI 2020 C cle 4 5,743 91.1 Sept. 1 1 Month91 .1% AV Yorba Linda - T Water District"� y Item 12.2. - General Managers Report — December 8, 2020 ITEM NO. 12.2. � r r October 2020 Cycle 1 71979 89.8% October 2020 Cycle 2 51630 92.0% October 2020 Cycle 3 53900 90.4% r October 2020 C cle 4 51741 91.7% • • • - 1 1 • 1 ' I ' ' , ad Nov. 2020 Cycle 1 71980 91 .4% r Nov. 2020 Cycle 2 51628 90.6% Nov. 2020 Cycle 3 Pending Pending Nov. 2020 C cle 4 Pendin Pendin 1 I . • I : Yorba Linda = Water District-z' J--. y - Item 12.2. - General Managers Report — December 8, 2020 ITEM NO. 12.2. rc cc ct ITEM -20 Soft Collect*ion Calls rr ctc ccr� t �cr c rt r r r �t c cc t r c rj..� rc rc cr t t t tc c tc r C C t C t t C r t t r r. r r r r Yorba Linda Water District -L4�' l - y Item 12.2. - General Managers Report — December 8, 2020 R- ITEM NO. 12.2. � � r rr c r r r rr r r� rrr � r r r r rcrrr r r. r r rrfir rrrr r rr r rCrr rr rJL- r r r Soft Collection Calls C Started with 4 or more COMM Now calling 3 or more RES and COMM c r Made 1 , 212 calls `r Collected 746 or 59% of calls cy f Total Collected - $257, 538 . 05 Total added to Auto Pay - 129 r - a Yorba Linda Water District.� y Item 12.2. - General Managers Report — December 8, 2020 ITEM NO. 12.2. � r ast Due C C C C C C C r r r CCC C : C f 1 - RES 1 - COMM 2 - RES 2 - COMM 3 - RES 3 - COMM 4 - RES 4 - COMM 5 - RES 5 - COMM 838 47 294 10 187 13 142 11 23 3 C r Total 2 304 Total 3 200 Total 4 153 Total s .0 .1plip -0 is 00 Yorba Linda -2t Water District1`_j--- POW Item 12.2. - General Managers Report— December 8, 2020 ` • � r i W i�� • ITEM 30 r J ' i r r r j i i • r J I • i oronavirusM *It*lgat*ion • i YL - - W - - • 1 . t TIER UPDATE • Effective Sunday, December 6 at 11 :59 p.m. =" • Due to the surge in COVID- 19 cases and dwindling ICU capacity, Orange County, as part of the Southern California Region, has been issued a Regional Stay At Home Order for the next 3 weeks. • During this time, the County is not subject to the Blueprint for a Safer Economy tier system but is impacted by the more restrictive measures of the Regional Stay At Home Order. YL Is oil • C-4-T- Y t • City Hall is open on an appointment only during normal operating hours. All visitors must wear a mask. • Council Meetings still virtual. • All indoor recreation centers are closed. Some walk-ins permitted • Yorba Linda Community Center is closed. • • Yorba Linda Police Services Station is closed to the public. • • The new Library is open and operates under the State guidance for retail services, and currently offers Grab and Go services. • YL - - • TY OF PLACENTIA • City Hall is currently open with precautions in place. Guests ` are to wear face coverings and practice social distancing. Council Meetings still virtual. • Police Department Lobby/Front Counter is closed. • All Commission and Committee Meetings are cancelled. • • Rental Halls, Picnic Shelters, Playgrounds and Fields are all closed. J. • The Library is open with social distance protocols and a ,,, *0 maximum capacity of 30. J a a YL - - • (; 0UNTY • Hall of Administration Building open. • Old County Courthouse closed. • The courthouses of Orange County Superior Court are open for limited in-person services. Members of the public should NOT visit a courthouse unless they have been notified by the Court that they have an in-person hearing or they have scheduled an appointment to enter the building for counter services. • The Clerk-Recorder office at the County Service Center in Santa Ana will remain open but only limited services. The Clerk-Recorder Department will closed its branch offices in Anaheim, Laguna Hills, and at the Old County Courthouse in J. Santa Ana. 40 • Most OC Parks and Beaches are open with restrictions. All buildings are closed. i • OC libraries remain closed but offer curbside pickup and physically distanced � single-user computers by reservation for one-hour sessions. 10 ' d J . YL .�r • OVWD, MWD and MWDOC + i i 1 • All offices closed to the public. - • Ali meetings virtual. J J + J J J J - i J / ✓ J J YL _ -