HomeMy WebLinkAbout2020-10-13 - Board of Directors Meeting Minutes 2020-112
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, October 13, 2020, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. TELECONFERENCE INFORMATION
As noted on the agenda, this meeting was facilitated via teleconference pursuant
to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California
on March 17, 2020.
2. CALL TO ORDER
The meeting was called to order at 6:31 p.m.
3. PLEDGE OF ALLEGIANCE
Director Nederhood led the pledge and provided an invocation.
4. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Phil Hawkins, President Brett R. Barbre, General Manager
Andrew J. Hall, Vice President Doug Davert, Assistant General Manager
Brooke Jones John DeCriscio, Operations Manager
J. Wayne Miller, PhD Gina Knight, Human Resources and Risk Mgr
Al Nederhood Delia Lugo, Finance Manager
Rosanne Weston, Engineering Manager
Alison Martin, Public Affairs Manager
Annie Alexander, Sr Exec Asst/Board Secretary
Kaden Young, Sr Management Analyst
Veronica Ortega, Executive Assistant
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
5. ADDITIONS/DELETIONS TO THE AGENDA
None.
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6. INTRODUCTIONS AND PRESENTATIONS
6.1. Elected Official Liaison Reports
Yorba Linda Mayor Pro Tem Gene Hernandez commented on the status
of the City's new library and cultural arts center.
6.2. Federal and State Legislative Update
Staff briefed the Board on the status of pending legislation including AB
2560 and SB 1386, and the state's new health equity metric to help
mitigate the spread of COVID-19 amongst populations who have been
disproportionately impacted.
7. PUBLIC COMMENTS
None.
8. CONSENT CALENDAR
Director Jones requested to remove Item No. 8.4. from the Consent Calendar for
separate action.
Director Jones made a motion, seconded by Director Hall, to approve the
remainder of the Consent Calendar. Motion carried 5-0-0-0 on a roll call vote.
8.1. Minutes of the Board of Directors Regular Meeting Held September 8,
2020
Recommendation: That the Board of Directors approve the minutes as
corrected.
8.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of$4,208,246.74.
8.3. Budget to Actual Reports for the Month Ending August 31, 2020
Recommendation: That the Board of Directors receive and file the Budget
to Actual Reports for the Month Ending August 31, 2020.
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8.5. Social Media Comment Policy
Recommendation: That the Board of Directors approve this policy as
presented and direct staff to post it on all YLWD social media outlets.
8.6. Terms and Conditions for Sewer Service with Multiple Participants on
Sandra Drive, Yorba Linda, Job No. 2020-55S
Recommendation: That the Board of Directors approve the Terms and
Conditions for Sewer Service with multiple participants on Sandra Drive,
Yorba Linda, Job No. 2020-55S.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION,
8.4. Cash and Investment Report for Period Ending August 31, 2020
Staff responded to questions from the Board regarding alternative
investment options that may yield higher interest.
Director Jones made a motion, seconded by Director Hall, to receive and
file the Cash and Investment Report for Period Ending August 31, 2020.
Motion carried 5-0-0-0 on a roll call vote.
9. ACTION CALENDAR
9.1. Election of Independent Special Districts of Orange County (ISDOC)
Officers
Director Nederhood spoke in favor of supporting Mark Monin, President of
EI Toro Water District (ETWD), for the position of president in this election.
Director Jones agreed with Director Nederhood's comments.
Director Nederhood made motion, seconded by Director Hall, instructing
the President to cast the District's ballot in this election. Motion carried
5-0-0-0 on a roll call vote.
9.2. Audit Report for Fiscal Year Ending June 30, 2020
Kassie Radermacher, Partner for White Nelson Diehl Evans LLP,
reviewed the report on the financial statements, the auditors' unmodified
opinion, report on internal controls, and communication to those in
governance letter. Staff and Ms. Radermacher then responded to related
questions from the Board.
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Director Hall made a motion, seconded by Director Jones, to receive and
file the Yorba Linda Water District Comprehensive Annual Financial
Report for Fiscal Year Ending June 30, 2020, the report in Internal
Control, and the Communications to Those in Governance Letter. Motion
carried 5-0-0-0 on a roll call vote.
10. ADJOURN TO YORBA LINDA FINANCING AUTHORITY REGULAR MEETING
A recess was declared at 7:09 p.m. to conduct the Financing Authority meeting.
The Board meeting reconvened at 7:11 p.m.
11. DISCUSSION ITEMS
11.1. Status of Engineering Activities
Staff reviewed the status of various construction projects and update of
the District's Urban Water Management Plan.
11.2. Treatment of Groundwater Supplies to Remove Per- and Polyfluoroalkyl
Substances (PFAS)
Staff briefed the Board on the status of design and construction of the
PFAS removal water treatment plant.
11.3. Coronavirus Mitigation Efforts
This topic was covered during the General Manager's report.
12. REPORTS, INFORMATION ITEMS, AND COMMENTS
12.1. Directors' Reports
A list of meetings and events attended was included in the agenda packet.
12.2. General Manager's Report
General Manager Barbre asked each of the managers to report on
activities within their respective departments. Mr. Barbre then reported on
the status of late bill payments and soft collections, and where other local
agencies stood in regard to reopening their business offices and
Council/Board meetings to in-person interaction.
12.3. General Counsel's Report
None.
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12.4. Future Agenda Items and Staff Tasks
Director Miller requested an item on a future agenda to receive a security
briefing from the General Manager. General Manager Barbre indicated
that a presentation regarding this topic would be provided to the Board at
the beginning of the next calendar year.
13. COMMITTEE REPORTS
13.1. Interagency Committee with MWDOC and OCWD
(Hawkins/Nederhood)
■ Next meeting is scheduled Monday, November 23, 2020 at 4:00
p.m.
13.2. Joint Agency Committee with City of Yorba Linda
(Hawkins/Jones)
■ Next meeting is scheduled Monday, October 26, 2020 at 4:00 p.m.
13.3. Joint Agency Committee with City of Placentia
(Jones/Hawkins)
■ Next meeting is yet to be scheduled.
14. BOARD OF DIRECTORS ACTIVITY CALENDAR
14.1. Meetings from October 14 — November 30, 2020
The Board made no changes to the activity calendar.
General Manager Barbre invited the Board to attend a press conference
for the Marc Marcantonio Heli-hydrant on Tuesday, October 27, 2021 at
9:30 a.m. He noted that if the Board desired to attend, they might
consider changing the time of the workshop meeting scheduled at 8:30
a.m. the same day to a later time. He also indicated that staff was not
aware of a need to conduct the workshop meeting at this time.
15. ADJOURNMENT
15.1. The meeting was adjourned at 7:50 p.m.
Annie Alexander
Board Secretary
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