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Home My WebLink About2020-11-10 - Board of Directors Meeting Minutes (B) 2020-119 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, November 10, 2020, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. TELECONFERENCE INFORMATION As noted on the agenda, this meeting was facilitated via teleconference pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on March 17, 2020. 2. CALL TO ORDER The meeting was called to order at 6:45 p.m. 3. PLEDGE OF ALLEGIANCE Director Jones led the pledge. 4. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Andrew J. Hall, Vice President Brett R. Barbre, General Manager Brooke Jones Doug Davert, Assistant General Manager J. Wayne Miller, PhD John DeCriscio, Operations Manager Al Nederhood Gina Knight, Human Resources and Risk Mgr Delia Lugo, Finance Manager DIRECTORS ABSENT Rosanne Weston, Engineering Manager Phil Hawkins, President Alison Martin, Public Affairs Manager Annie Alexander, Sr Exec Asst/Board Secretary Kaden Young, Sr Management Analyst Veronica Ortega, Executive Assistant ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP 5. ADDITIONS/DELETIONS TO THE AGENDA None. Minutes of the YLWD Board of Directors Regular Meeting Held November 10,2020 at 6:30 p.m. 1 2020-120 6. INTRODUCTIONS AND PRESENTATIONS 6.1. Elected Official Liaison Reports Yorba Linda Mayor Pro Tem, Gene Hernandez, thanked District staff for their exemplary service during the Blue Ridge Wildfire. He noted that the Yorba Linda Chief of Fire Services and Yorba Linda Division Chief of Police Services also expressed their appreciation of the District's support. 6.2. Federal and State Legislative Update Staff briefed the Board on current results of the national, state, and local elections. There will be no change in representation for the Placentia and Yorba Linda city council's. Municipal Water District of Orange County (MWDOC), Division 1 will be represented by Director Al Nederhood and Orange County Water District (OCWD), Division 3 will be represented by Roger Yo who was elected by acclamation. Yorba Linda Water District Director Wayne Miller and Director Elect Trudi DeRoche ran uncontested and were also elected by acclamation. 7. PUBLIC COMMENTS None. 8. CONSENT CALENDAR Director Jones made a motion, seconded by Director Nederhood, to approve the Consent Calendar. Motion carried 4-0-0-1 on a roll call vote with Director Hawkins being absent. 8.1. Minutes of the Board of Directors Special Meeting Held September 30, 2020 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Minutes of the Board of Directors Regular Meeting Held October 13, 2020 Recommendation: That the Board of Directors approve the minutes as presented. 8.3. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$2,111,531.65. Minutes of the YLWD Board of Directors Regular Meeting Held November 10,2020 at 6:30 p.m. 2 2020-121 8.4. Budget to Actual Reports for Month Ending September 30, 2020 Recommendation. That the Board of Directors receive and file the Budget to Actual Reports for Month Ending September 30, 2020. 8.5. Cash and Investment Report for Period Ending September 30, 2020 Recommendation: That the Board of Directors receive and file the Cash and Investment Report for Period Ending September 30, 2020. 8.6. Proclamations Related to Prior Existence of Local Emergency Recommendation: That the Board of Directors ratify the proclamations issue by General Manager Brett R. Barbre declaring and terminating the existence of a local emergency related to the wildfire event beginning October 26, 2020. 8.7. Terms and Conditions for Water Services with Penske Automotive Group, 1275 E Yorba Linda Blvd, Job No. 202017 Recommendation: That the Board of Directors approve the Terms and Conditions for Water and Sewer Services with Penske Automotive Group, 1275 E Yorba Linda Blvd, Job No. 202017. 8.8. Second Amendment to Agreement with North County BRS, LLC for Cielo Vista Development Project Recommendation: That the Board of Directors approve the Second Amendment to the August 1, 2018 Water and Sewer Facilities Agreement between the Yorba Linda Water District and North County BRS, LLC for the Cielo Vista Development Project, conditioned on the Property Owners' signatures to the Second Amendment within 30 days of this approval. 9. ACTION CALENDAR 9.1. Adjusting Certain Water Rates and Implementing Monthly Per and Poly- fluoroalkyl Substances (PFAS) Impact Fee General Manager Barbre requested the Board defer consideration of this item to the workshop meeting scheduled November 24, 2020. He also requested that this meeting be moved to 6:30 p.m. instead of 8:30 a.m. Staff will work with the Board regarding scheduling. Minutes of the YLWD Board of Directors Regular Meeting Held November 10,2020 at 6:30 p.m. 3 2020-122 10. DISCUSSION ITEMS 10.1. MWDOC Request for Allen-McColloch Pipeline (AMP) Participants, including the District, to Execute a Common Interest Agreement Regarding the AMP Sale Agreement to Metropolitan Water District General Counsel Gagen explained that MWDOC has requested a meeting with all AMP participants, including the District, to share their legal counsel's analysis and research regarding continuing obligations stated in the AMP sale agreement. MWDOC's legal counsel has also asked that all participants enter into a common interest agreement prior to meeting so the confidentiality of their analysis can be maintained. The Board expressed no objection to moving forward with executing a common interest agreement for this purpose. General Counsel Gagen will report back to the Board regarding this matter which may require a closed session. 10.2. Treatment of Groundwater Supplies to Remove Per- and Polyfluoroalkyl Substances (PFAS) Staff reviewed new monitoring orders from the Division of Drinking Water, the status of OCWD's water sampling activities, and the planned construction of additional PFAS water treatment plants in Orange County. Sampling of YLWD's wells will take place in November. Staff then briefed the Board on construction of the District's PFAS water treatment plant and will distribute a detailed project schedule following the Board meeting. 10.3. Coronavirus Mitigation Efforts This topic was covered during the General Manager's report. 11. REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1. Directors' Reports A list of meetings and events attended was included in the agenda packet. 11.2. General Manager's Report General Manager Barbre asked each of the managers to report on activities in their respective departments. He then briefed the Board regarding the status of delinquent water bills, soft collection calls, and staff's activities related to COVID-19 exposure and mitigation. General Manager Barbre also reviewed where other local agencies stood in regard to reopening their business offices and Council/Board meetings to in-person interaction. Minutes of the YLWD Board of Directors Regular Meeting Held November 10, 2020 at 6:30 p.m. 4 2020-123 11.3. General Counsel's Report General Counsel Gagen reviewed recent amendments to the Ralph M. Brown Act addressing public officials' use of social media in relation to serial meetings (AB 992). 11.4. Future Agenda Items and Staff Tasks None. General Manager Barbre inquired as to the Board's interest in providing retiring Director Mary Aileen Matheis from Irvine Ranch Water District a commendatory proclamation in recognition of her many years of service. Multiple directors spoke in favor of doing so. 12. COMMITTEE REPORTS 12.1. Interagency Committee with MWDOC and OCWD (Hawkins/Nederhood) • Next meeting is scheduled Monday, November 23, 2020 at 4:00 p.m. 12.2. Joint Agency Committee with City of Yorba Linda (Hawkins/Jones) ■ Next meeting yet to be scheduled. 12.3. Joint Agency Committee with City of Placentia (Jones/Hawkins) ■ Next meeting is yet to be scheduled. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from November 11 — December 31, 2020 The Board made no changes to the activity calendar. 14. ADJOURNMENT 14.1. The meeting was adjourned at 7:42 p.m. - Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held November 10,2020 at 6:30 p.m. 5