HomeMy WebLinkAbout2021-01-12 - Board of Directors Meeting Minutes (B) 2021-005
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, January 12, 2021, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. TELECONFERENCE INFORMATION
As noted on the agenda, this meeting was facilitated via teleconference pursuant to
Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on
March 17, 2020.
2. CALL TO ORDER
The meeting was called to order at 6:37 p.m.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Phil Hawkins, President Brett R. Barbre, General Manager
J. Wayne Miller, PhD, Vice President Doug Davert, Assistant General Manager
Trudi DesRoches John DeCriscio, Operations Manager
Brooke Jones Gina Knight, Human Resources and Risk Manager
Delia Lugo, Finance Manager
Rosanne Weston, Engineering Manager
Annie Alexander, Sr Exec Asst/Board Secretary
Alison Martin, Public Affairs Manager
Veronica Ortega, Executive Assistant
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
4. PLEDGE OF ALLEGIANCE
President Hawkins led the pledge.
5. ADDITIONS/DELETIONS TO THE AGENDA
None.
6. PUBLIC COMMENTS
None.
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7. ACTION CALENDAR
7.1. Candidate Interviews for Board Vacancy
The Board conducted interviews beginning with the following candidates:
Cristy L. Parker
Michael A. Payne
Kenneth K. Tam
Sean Phayakapong
President Hawkins called a brief recess at 7:58 p.m. and reconvened the
meeting at 8:02 p.m.
The Board then continued their interviews with the following candidates:
Kim-Ahn T. Le
Thomas H. Lindsey
The Board discussed the candidate's qualifications after which each Director
shared their top two preferred candidates. Following deliberation, the Board
narrowed down the pool of candidates to two finalists, Mr. Payne and Mr.
Lindsey, based on the Directors' collective rankings. Board discussion
continued and the remaining candidates were invited to provide closing
remarks. Additional deliberation followed.
Director DesRoches made a motion for the Board to take a vote on the two
remaining candidates. Directors Hawkins, Miller, and DesRoches voted in
favor of Mr. Lindsey and Director Jones voted in favor of Mr. Payne.
7.2. Appointment to the Board of Directors
Director DesRoches made a motion, seconded by Director Jones, to select
Mr. Thomas H. Lindsey to fill the vacancy on the Board of Directors and adopt
Resolution No. 2021-XX appointing him to the office of Director of the Yorba
Linda Water District. Motion carried 4-0-0-0 on a roll call vote.
The Board thanked all the candidates for their participation in the interview
process and their willingness to serve the District's constituents.
President Hawkins called a brief recess at 9:49 p.m. and reconvened the
meeting at 9:55 p.m.
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President Hawkins suggested that due to the length of the meeting, the Board
consider the Consent Calendar and defer the remaining items to the next
meeting.
Mr. Lindsey was then sworn into office after which he thanked the Board for
their unanimous vote in his favor.
8. INTRODUCTIONS AND PRESENTATIONS
8.1. Elected Official Liaison Reports
None.
8.2. Federal and State Legislative Update
None.
9. CONSENT CALENDAR
President Hawkins opened the floor to public comment on the Consent Calendar for
which there was none.
Director Jones made a motion, seconded by Director DesRoches, to approve the
Consent Calendar. Motion carried 4-0-1-0 on a roll call vote with Director Lindsey
abstaining.
9.1. Minutes of the Board of Directors Special and Regular Meetings Held
December 8, 2020
Recommendation: That the Board of Directors approve the minutes as
presented.
9.2. Endorsement of Director Brooke Jones' Candidacy for 3rd Vice President on
the Independent Special Districts of Orange County (ISDOC) Executive
Committee
Recommendation: That the Board of Directors adopt Resolution No. 2021-XX
endorsing the candidacy of Director Brooke Jones to the position of 3rd Vice
President on ISDOC's Executive Committee.
9.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of$1,835,163.20.
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9.4. Budget to Actual Reports for Month Ending November 30, 2020
Recommendation: That the Board of Directors receive and file the Budget to
Actual Reports for Month Ending November 30, 2020.
9.5. Cash and Investment Report for Period Ending November 30, 2020
Recommendation: That the Board of Directors receive and file the Cash and
Investment Report for Period Ending November 30, 2020.
9.6. Award and Construction Contract for FY21-22 Manhole and Valve Box
Adjustment Project
Recommendation: That the Board of Directors award the Construction
Contract for the FY21-22 Manhole and Valve Box Adjustment Project to All
American Asphalt for$69,524.78, Job Nos. 2020-59, 2020-59S.
9.7. Design and Construction Support Services for the Hidden Hills Booster Pump
Station
Recommendation. That the Board of Directors authorize staff to issue a
change order in the amount of $17,480 for the Hidden Hills Booster Pump
Station design and construction support services.
10. DISCUSSION ITEMS
10.1. Treatment of Groundwater Supplies to Remove Per- and Polyfluoroalkyl
Substances (PFAS)
Staff made a brief announcement regarding the virtual 3D tour of the PFAS
Water Treatment Plant.
11. REPORTS, INFORMATION ITEMS, AND COMMENTS
11.1. Director's Reports
A list of meetings and events attended was included in the agenda packet.
11.2. General Manager's Report
General Manager Barbre noted that he would email his report to the Board.
11.3. General Counsel's Report
None.
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11.4. Future Agenda Items and Staff Tasks
Staff will contact the Board to schedule a workshop meeting in early February
to discuss the water and sewer rate study.
12. COMMITTEE REPORTS
12.1. Interagency Committee with MWDOC and OCWD
Next meeting yet to be scheduled.
12.2. Joint Agency Committee with City of Yorba Linda
Next meeting yet to be scheduled.
12.3. Joint Agency Committee with City of Placentia
Next meeting yet to be scheduled.
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from January 13 — March 31, 2021
14. ADJOURNMENT
14.1. The meeting was adjourned at 10:02 p.m.
Annie Alexander
Board Secretary
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