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HomeMy WebLinkAbout1979-06-14 - Board of Directors Meeting Minutes1516 June 14, 1979 The regular meeting of the Board of Directors of the Yorba Linda County Water District was called to order by President Knauft at 8:30 a.m. in the offices of the District on Plumosa Drive. Dir- ectors present and answering the roll call: Howard Lindow, Fred Clodt, Art Korn, Whit Cromwell and M. Roy Knauft. Also present Ralph Shook general manager, Jean Mathews secretary, Art Kidman attorney, DuWayne Lidke engineer, Richard Davalos project manager and Betty Emblidge auditor. Moved by Director Korn seconded by Director Clodt carried un- animously to approve as mailed the minutes for May 24, May 30 and June 6. Moved by Director Lindow seconded by Director Cromwell to adopt RESOLUTION NO. 79-29 entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT AUTHORIZING AN AMENDMENT TO THE CONTRACT PROVIDING FOR THE PARTICIPATION OF THE YORBA LINDA COUNTY WATER DISTRICT IN THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM, MAKING ITS EMPLOYEES MEMBERS OF SAID SYSTEM. Passed and adopted this 14th day of June, 1979: Ayes: Directors Lindow, Clodt, Korn, Cromwell and Knauft. Noes, none. Absent, none. Abstain: none. Salary resolution reviewed, President Knauft asked for an executive session at the conclusion of agenda business to discuss personnel. Salary resolution continued. Whit Cromwell reported on the City Council meeting May 31 and June 4. The meeting on May 31 was a joint meeting with NOCCCD regarding use of the College property. Director Cromwell suggested that the District might get a good deal of information from the economic study made for the City if we could get one for our files. Director Korn reported on the planning commission meeting June 13. The finance committee reported on the health insurance and recommend- ed Board take staff recommendations. Moved by Director Korn sec- onded by Director Cromwell to approve in concept the change to the ACWA Health Plan subject to the results of the employee meeting on June 18 and final action June 21, motion carried unanimously. Moved by Director Clodt seconded by Director Lindow to approve the renewal of our general liability insurance with the two million dollar umbrella through Sequoia Insurance Agency for a premium of approximately $33,500.00 so there will be no lapse in our insurance coverage. Motion carried unanimously. The engineering committee reported on the proposal to increase multiple engineering resources versus the District continuing with a single engineering firm. Discussion. Moved by Director Korn seconded by Director Lindow reaffirming the Contract with James M. Montgomery Consulting Engineers as the District general planning engineer and authorizing the staff to solicit project proposals from qualified engineering firms that will develop the flexability and increase the engineering resources available to the Water District. Motion carried unanimously. 1517 June 14, 1979 (continued) The instrumentation, controls and telemetry proposals were pre- sented by the engineering committee, discussion. Moved by Dir- ector Knauft seconded by Director Lindow to approve the proposal of James M. Montgomery. Discussion. Director Knauft withdrew his motion, Director Lindow withdrew his second. Moved by Director Lindow seconded by Director Cromwell to refer the telemetry and instrumentation controls proposals back to the engineering committee for further research and evaluation. President Knauft asked for a recess at 9:55 a.m. Meeting recon- vened at 10:05 with all directors present. The engineering committee presented two water design projects for possible solicit'at-ionof proposals: a) 4000 l.f. 24" Bryant Cross Feeder and b) the modification of Fairmont Pump Station. Discussion. Moved by Director Korn second- ed by Director Knauft to authorize staff to award a task order to Montgomery Consulting Engineers for the design modification of the pump station, motion carried unanimously. Discussion of the 4000' of 24" Bryant Cross Feeder. Moved by Director Cromwell seconded by Director Korn to authorize staff to solicit proposals for the engineering on the 4000' Bryant Cross Feeder, motion carried unanimously. Richard Davalos presented two field engineering consulting needs: a) Phase one of the Bryant Cross Feeder; b) De Los Reyes Reservoir. The inspection on the Bryant Cross Feeder would take rather spec- ialized persons for the different aspects of the line. Several alternatives were discussed: an in house employee, a consultant or inspectors from firms that specialize in inspection of all types. Discussion. The De Los Reyes Reservoir inspection services also discussed. Moved by Director Korn seconded by Director Lindow to authorize staff to issue a task order to James Montgomery Consulting Eng- ineers for inspection services for the De Los Reyes Reservoir. Motion carried unanimously. Further discussion on the Bryant Cross Feeder - which should be started by the middle of August. Moved by Director Korn seconded by Director Lindow to authorize staff to negotiate a task order with Montgomery or other engineering firms for the inspection of the Bryant Cross Feeder, shop drawings,fabrication of pipe and related field engineering needs. Motion carried unanimously. President Knauft discussed the possibility of the District running an ad for a retli,ed..type of inspector and perhaps set up a file for them. Moved by Director Knauft seconded by Director Korn direct- ing staff to make such a contact by either running an ad or contact with small firms who would have such retired persons on their staff. Motion carried unanimously. 1518 June 14, 1979 (continued) Richard Davalos gave a report, updating the information on the Bryant Cross Feeder phase one easement acquisition, the De Los Reyes Reservoir acquisition and the planning phase and construction of facilities within the improvement districts no. 1 and no. 2. Mr. Davalos presented a draft of a letter to be sent to the City of Yorba Linda and the Placentia Unified School District discuss- ing or proposing possible joint use of facilities, such as the flat surfaces of the reservoirs for recreation facilities of various kinds. Discussion. Moved by Director Cromwell seconded by Director Lindow that the letters be approved as presented and sent to the City of Yorba Linda and the Placentia Unified School District. Motion carried unanimously. Kalli Development discussed at some length. Moved by Director Cromwell seconded by Director Clodt to assign Job No. 1165 to the Kavli Development and approve the construction with cost paid by the District. Discussion. Motion withdrawn by Director Clodt and Director Cromwell. More information needed before a decision can be made on the Kavli Development job. Fire department has not returned their information. Moved by Director Lindow seconded by Director Knauft carried un- animously to continue Kavli job until all the information is in. President Knauft asked for a lunch break at 12:10 noon. Meeting reconvened at 12:30 noon. Art Kidman reported no response from Agnello's attorney. The District is waiting for the return of the docun eats to close the case. Mr. Kidman asked for an executive session regarding the Diemer Intertie Schedule. President declared an executive session to discuss possible litigation. Meeting reconvened and President Knauft requested a letter be sent to the President of the MWDOC Board requesting that he, a staff member 8 the District engineer be present to discuss the Diemer Intertie Schedule at the next meeting of the Board. Weir Canyon ranch letter discussed and explained. Everyone agreed that the area could be served but not at the expense of diluting the financial capacity of improvement districts. Betty Emblidge auditor explained the investment report and answered questions from the board concerning the transfer of funds and the proration of interest to the various accounts. Moved by Director Clodt seconded by Director Korn to approve staff recommendations for the following jobs: Job 1163 for water to J. Marion Farms on Prospect temporary agriculture costs $2320.00., Job 1164 for water and sewer for B.W. Henrichs on Kellogg water costs $2668.75 and sewer $1765.00 and Job 1154 Ceeco Dev. on Orange- thorpe - Lakeview-Mariposa, commercial - water costs $30,146.145 motion carried unanimously. 1519 June 14, 1979 (continued) Mr. Davalos reported on the NOCCCD right of way offer. The District had offered what the appraiser had given as his appraised value of the property at $32,600.00 and a counter offer of $59,000.00 had been received from the NOCCCD. The staff and NOCCCD staff had negotitated a compromise figure of $42,000.00 which both the District legal counsel and appraiser could support. The recomm- endation of staff was to accept the $42,000.00. Moved by Director Cromwell seconded by Director Lindow to approve the staff recommendation subject to proper signed documentation from the appraiser, motion carried unanimously. The report on the bids for the Bryant Cross Feeder received on June 12th: Zapata Constructors were lowest qualified bidders for the bid of $1,182,300.00. Moved by Director Korn seconded by Director Cromwell to approve the Zapata Constructors bid in the amount of$1,182,300.00. motion carried unanimously. Moved by Director Lindow seconded by Director Cromwell to approve for payment the audited bills and refunds in the amount of $188,857.05 on checks 8208, 8277 through 8353. Motion carried un- animously. Moved by Director Korn seconded by Director Cromwell and un- animously carried, all Directors hereby authorized to leave the State of California for either business or personal reasons be- tween now and the next regular meeting of the Board of Directors. Moved by Director executive session Art Korn left the Moved by Director our of ex session All directors exc Korn seconded by Director Lindow to go into at 1:20 p.m. executive session at 1:30 p.m. Lindow seconded by Director Cromwell to come and go back into regular session at 2:20 p.m. =pt Art Korn present. Moved by Director Lindow seconded by Director Clodt to adopt RESOLUTION NO.79-30 entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT ESTABLISHING THE SALARY RANGES FOR DISTRICT EMPLOYEES. Roll call vote: Ayes: Directors Lindow, Clodt, Cromwell and Knauft. Noes: none. Absent : Director Korn. Passed and adopted this 14th day of June 1979 with the effective date of July 1, 1979. Moved by Director Knauft seconded by Director Lindow to establish the monthly salary of the officers as follows: General Manager $2850.00. Auditor $1650.00 and Secretary $1850.00 effective as of July 1, 1979. Moved by Director Lindow seconded by Director Cromwell to adjourn to June j~21,~1j~979 at 8:30 a.m. Jean E. Mathews Secretary