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HomeMy WebLinkAbout1978-08-24 - Board of Directors Meeting Minutes1449 August 24, 1978 The regular meeting of the Board of Directors of the Yorba Linda County Water District was called to order by President Knauft at 8:30 a.m. in the offices of the District on Plumosa Drive. Directors present and answering the roll call: Roy Knauft, Howard Lindow, Fred Clodt, Art Korn and Whit Cromwell. Also present Ralph Shook general manager, Jean Mathews secretary, Betty Emblidge auditor, Richard Davalos project manager, Mike Payne from engineering, Sam Peterson of Keith and Associates, Art Kidman and Rodger Howell attorneys DuWayne Lidke engineer, and Kevin Hunt from Boyle Engineering. Sam Peterson presented the bids as submitted on August 23rd for the Carlton Trunk Sewer Job No. S 906 A. Burch Engineers Const. of Baldwin Park had the low bid. Mr. Peterson reported they were good and reliable contractors and recommended that the job be awarded to Burch Engineers Const. Moved by Director Korn seconded by Director Lindow to approve the low bid of Burch Engineering Construction in the amount of $40,486. and authorize the execution of the contract. Motion carried un- animously. Moved by Director Korn seconded by Director Lindow authorizing the $500.00 for the permit with the State of California and the ex- ecution of the documents. Motion carried unanimously. Moved by Director Korn seconded by Director Lindow authorizing the staff to negotiate with Mr. Sakamoto for the right of way through his property for the Carlton Trunk Sewer remuneration not to exceed $5000.00 Motion carried three yes votes and two no votes. Moved by Director Korn seconded by Director Lindow to adopt RESOLUTION NO. 78-50 entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT INTENT TO PROCEED WITH CONDEMNATION OF CERTAIN PROPERTY RE: Job S 906 A. Roll call vote Ayes: Knauft, Lindow, Clodt, Korn and Cromwell. Noes: none. Absent : none . Adopted this 24th day of August 1978. Moved by Director Lindow seconded by Director Clodt to approve as mailed the minutes for August 10, 1978, motion~.carried unanimously. Kevin Hunt project manager of Boyle Engineering gave a report on the progress of the Diemer Intertie with a large map to illustrate the route and the District's turn out. He said the bids would be re- ceived on December 16 with the bond sale scheduled for Feb. 1 and receipt of funds by end of February. With completion for the Water District by June of 1980 however, he spoke of a bulkhead for the District if the project runs late. The question was asked if this would be extra cost and who would pay this, Kevin said this cost would be the District's responsibility he thought. Art Kidman spoke to this and said if the project was late that was not the District's fault and they should not have to pay the cost of the bulk head. Discussion. Kevin Hunt left the meeting. 1450 August 24, 1978 (continued) O.C.W.D. Annexation 76-3 letter of August 15 and the LAFCO August 7 recommendation of staff to receive and filed. Discussion Mr. Korn objected to the tone of the letter and said that he felt to receive and file was not enough. Moved by Director Lindow seconded by Director Knauft to receive and file but to invite Neil Cline in to discuss the matter further. Motion carried with three yes votes and two no votes.( Clodt,Korn) Orange County Chamber of Commerce Economic Outlook Conference Notice of September 21, 1978. Moved by Director Lindow seconded by Director Cromwell to approve attendance of two directors and the general manager, motion carried unanimously. Notice of completion of annexation 78-3 (Travis). Moved by Director Lindow seconded by Director Korn to receive and file. Motion carried unanimously. Moved by Director Korn seconded by Director Cromwell to adopt RESOLUTION NO. 78-51 RESOLUTION OF THE BOARD OF DIRECTORS OF YORBA LINDA COUNTY WATER DISTRICT REGARDING BANK ACCOUNT AT BANK OF AMERICA (Savings, Payroll and Checking) with new signature cards. Roll call vote Ayes: Knauft, Lindow, Clodt, Korn and Cromwell Noes: none. Absent: none. Adopted this 24th day of August, 1978. Richard Davalos presented a resolution for the Board's approval for the sewer maintenance special assessment in the Locke Ranch. Discussion. Moved by Director Korn seconded by Director Lindow to adopt RESOLUTION NO. 78-52 entitled RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT CONCERNING SPECIAL ASSESS- MENT FOR SEWER MAINTENANCE. Roll call vote, Aye:Knauft, Lindow, Clodt, Korn and Cromwell. Noes: none. Absent: none. Passed and adopted this 24th day of August, 1978. President Knauft called a recess at 9:45 a.m. Meeting reconvened at 9:55 a.m. All Directors were present. Also present Ed Highland and Ray Fors of Stone and Youngberg, Chick Adams of Rutan and Tucker's San Francisco office and Eldon Huffacher of Bank of America, John Wilson of United California Bank and Sec- urity Pacific bank was also represented. The hour of 10:00 a.m. and time to open the bids for the bonds for Improvement District No. 1. Ed Highland read the following bids: Bank of America interest 6.60760, Security Pacific 6.63440, United California Bank 6.648155% and Morgan, Olmstead,Kennedy and Gardner with interest at 7.20%. Bank of America the apparent low bid. Computations to be checked by Stone and Youngberg and Attorney Chick Adams. Mike Payne and Richard Davalos presented the consent calendar for Jobs No. 1059 water fees $12,787.50 sewer fees $2234.40, Job 1102 water fees $180.00, Job 1103 water fees $2056.72, JobE1051 tract 10119 water fees $210,130.00 Job E 1052 Tract 10120 $84,964.00 and Job # 1096 Tract 9920 $118,714.00. Discussion. Moved by Director Lindow seconded by Director Cromwell to approve the above 1451 August 24, 1978 (continued) jobs as recommended by staff. Motion carried unanimously. Moved by Director Lindow seconded by Director Cromwell to approve the audited bills and rate deposits in the amount $216,297.62 on checks 6534 through 6629. Motion carried unanimously. Moved by Director Lindow seconded by Director Clodt and unanimously carried, all Directors are hereby authorized to leave the State of California for either business or personal reasons between now and the next regular meeting of the Board of Directors. City assignments city council 9/5 Howard Lindow , 918 Fred Clodt, planning commission 9/13 Whit Cromwell and 9/27 Art Korn. Fred Clodt reported on the planning commission meeting August 16. Whit Cromwell reported on the city council meeting August 21. Mr. Clodt and Mr. Lindow reported on the CSDA Orange County chapter meeting. The annual business meeting on October 20th. LAFCO hearing the second Wednesday in October, suggested that as many districts as possible should attend(Oct. 11). Discussion, moved by Director Lindow seconded by Director Clodt to authorize the staff and directors and wives to attend the annual business meeting of CSDA, motion carried. Art Kidman said there was a new attorney for the Agnellos and the matter was still pending. Roy Knauft and Rodger Howell reported on the executive meeting of ACWA held August 10 and August 11. A report will be forth coming and ACWA is going to ask each member district to contribute funds for the ACWA Local Government Reform Project. The amount would be about 17% of the annual dues. Ed Highland and Ray Fores of Stone and Youngberg came into the meeting and Chick Adams of Rutan and Tucker reported on the bond sale and stated that Bank of America was the lowest bid. Moved by Director Lindow seconded by Director Clodt to adopt RESOLUTION NO. 78-49 entitled RESOLUTION SELLING $2,345,000 PRINCIPAL AMOUNT OF YORBA LINDA COUNTY WATER DISTRICT IMPROVEMENT DISTRICT NO. 1 1978 WATER BONDS, SERIES A, AND RATIFYING OFFICIAL STATEMENT. Roll call vote: Ayes: Directors Knauft, Lindow, Clodt, Korn and Cromwell. Adopted this 24th day of August, 1978. Roy Knauft reported on the building committee meeting. Howard Lindow left the meeting at 11:00 a.m. August 24,1978 (continued) Ralph Shook said Betty Emblidge had Auditor that she would be receiving a week but that the budget had to be 8th. Discussion. 1452 received notice from the County final figures from them in about into the County by September Moved by Director Korn seconded by Director Cromwell to adopt RESOLUTION NO. 78-53 entitled: RESOLUTION OF THE BOARD OF DIR- ECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT Re: Budget 1978- 1979. RESOLVED: that the budget for 1978-1979 be adopted as approved on July 13, 1978 to conform to County specifications.(a copy of budget attached). Approved and adopted this 24th day of August , 1978 by the following called vote: Ayes: Knauft, Clodt, Korn and Cromwell. Noes: none. Absent: Director Lindow. Report on the write off of closing bills. Discussed. Tabled for the present time. Betty Emblidge's report on the overhead rates was discussed. Moved by Director Korn seconded by Director Cromwell to approve staff re- commendations and make the overhead charges as adopted retroactive to July 1, 1978, motion carried unanimously. Mr. Shook memorandum on Well No. 9 was discussed at some length. Mr. Shook's proposal to investigate the possibility of reactivating the well at a cost of $3000.00 for the investigation. Moved by Director Korn seconded by Director Cromwell to approve the general manager's recommendation for Well No. 9. Motion carried on three yes and one no vote.(Clodt) Richard Davalos reported that he would have final reports on the Reservoir site soil investigation and the S and S Landscape system. Moved by Director Korn seconded by Director Clodt to go into ex- ecutive session to discuss personnel, at 12:30 p.m. Moved by Director Korn seconded by Director Clodt to go back into regular session. Moved by Director Korn seconded by Director Clodt to adjourn to 8:30 a.m. Tuesday September 12, 1978. Motion carried and meeting adjourned at 1:05 p.m. can E. Mathews, Secretary