HomeMy WebLinkAbout2009-07-23 - Board of Directors Meeting Agenda PacketYorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, July 23, 2009, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
John W. Summerfield, President
William R. Mills, Vice President
Paul R. Armstrong
Michael J. Beverage
Ric Collett
4. ADDITIONS /DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. SPECIAL RECOGNITION
6.1. Presentation of Proclamation to Leon De los Reyes for 20 Years of Service to the District
6.2. Recognize Hank Samaripa, Project Engineer, for Completion of the ACWA/JPIA
Professional Development Program
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Regular Board of Directors Meeting Held July 9, 2009
Recommendation: That the Board of Directors approve the minutes as presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $1,850,577.69.
7.3. Progress Payment Number 1 for the Zone Reconfiguration Project
Recommendation: That the Board of Directors approve Progress Payment No. 1 in
the net amount of $196,852.05 to Ken Thompson, Inc. for construction of the Zone
Reconfiguration Project, Job No. 200710.
7.4. Progress Payment No. 2 for Construction of the Hidden Hills Reservoir Project
Recommendation: That the Board of Directors approve Progress Payment No. 2 in
the net amount of $278,100.00 to Pacific Hydrotech Corporation for construction of
the Hidden Hills Reservoir Project, Job No. 200028.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
8.1. Amended Conflict of Interest Code
Recommendation: That the Board of Directors approve Resolution 09 -09 Adopting
a Conflict of Interest Code which Supersedes all Prior Conflict of Interest Codes and
Amendments Previously Adopted, and direct the Secretary to file the District's
amended code with the Clerk of the Orange County Board of Supervisors.
8.2. Sewer Maintenance Charges for Locke Ranch and Areas Outside of the District for
Fiscal Year 2009/10
Recommendation: That the Board of Directors approve Resolution 09 -10 Adopting
the Sewer Maintenance Charge for Locke Ranch and Other Areas Outside the
District Boundaries and Electing to have such Sewer Maintenance Charge
Collected on the Fiscal Year 2009110 Tax Roll and Rescinding Resolution 08 -09.
9. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District's interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
9.1. Web Site and Online Utility Billing Payments Update
Recommendation: This is for information only. No action is required.
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. President's Report
10.2. Directors' Reports
10.3. General Manager's Report
10.4. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS
11.1. Executive Administrative - Organizational Committee
(Summerfield /Mills) Alternate: Collett
Minutes of meeting held July 21, 4:00 p.m. (to be provided at the meeting).
• Meeting scheduled for August 18, 4:00 p.m.
11.2. Finance - Accounting Committee
(Beverage /Summerfield) Alternate: Mills
Minutes of meeting held July 14, 4:00 p.m.
Meeting scheduled for August 11, 4:00 p.m.
11.3. Personnel -Risk Management Committee
(Armstrong /Collett) Alternate: Summerfield
Minutes of meeting held July 13, 4:00 p.m.
Meeting scheduled for August 10, 4:00 p.m.
11.4. Planning- Engineering- Operations Committee
(Mills /Armstrong) Alternate: Beverage
Meeting scheduled for August 6, 4:00 p.m.
11.5. Public Information - Technology Committee
(Collett /Beverage) Alternate: Armstrong
Meeting scheduled for August 4, 4:00 p.m.
11.6. City of Placentia Ad Hoc Committee
(Beverage /Vecchiarelli)
• Meeting scheduled for September 17, 4:00 p.m.
11.7. MWDOC /OCWD Ad Hoc Committee
(Mills /Collett) Alternate: Summerfield
• Meeting scheduled for July 28, 4:00 p.m. has been cancelled but may be rescheduled
in August if needed.
• Meeting scheduled for September 22, 4:00 p.m.
11.8. Revenues and Rates Ad Hoc Committee
(Collet /Mills)
Minutes of meeting held July 20, 4:00 p.m. (to be provided at the meeting).
Meeting to be scheduled.
11.9. Citizens Advisory Committee
Meeting on July 27, 8:30 a.m. has been rescheduled for August 3, 8:30 a.m.
12. INTERGOVERNMENTAL MEETINGS
12.1. MWDOC Board, July 15 (Staff)
12.2. OCWD Board, July 15 (Staff)
12.3. Yorba Linda Planning Commission, July 15 (Collett)
12.4. Yorba Linda City Council, July 21 (Armstrong)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from July 24, 2009 thru August 31, 2009
Recommendation: Authorize Directors and such staff members of the District as
approved by the General Manager to attend the listed meetings.
14. CONFERENCES AND SEMINARS
14.1. Independent Special Districts of Orange County Quarterly Meeting - July 30, 2009
2009 Public Official Conference - September 24 -26, 2009
Recommendation: Authorize Directors and such staff members of the District as
approved by the General Manager to attend the listed conferences and seminars.
15. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and /or litigation. The public is
excused during these discussions.
15.1. Conference with Labor Negotiators
Pursuant to Section 54957.6 of the California Government Code
Agency Designated Representatives:
Pat Grady
Gina Knight
Richard Kreisler
Employee Organization:
Yorba Linda Water District Employees Association
16. ADJOURNMENT
16.1. The next regular meeting of the Board of Directors will be held August 13, 2009 at 8:30
a. m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy -two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
AGENDA REPORT
Meeting Date: July 23, 2009
ITEM NO. 7.1
Subject: Minutes of the Regular Board of Directors Meeting Held July 9, 2009
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
vescription:
070909 BOD - Minutes.doc BOD Mtg Minutes N7 0u ; Gz
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
July 9, 2009
1. CALL TO ORDER
The July 9, 2009 regular meeting of the Yorba Linda Water District Board of
Directors was called to order by President Summerfield at 8:30 a.m. The
meeting was held at the District's Administrative Office at 1717 E Miraloma Ave,
Placentia CA 92870.
2. PLEDGE OF ALLEGIANCE
3.
4.
5.
ROLL CALL
DIRECTORS PRESENT
John W. Summerfield, President
William R. Mills, Vice President
Paul R. Armstrong
Michael J. Beverage
Ric Collett
STAFF PRESENT
Ken Vecchiarelli, General Manager
Pat Grady, Asst General Manager
Steve Conklin, Engineering Manager
Diane Cyganik, Finance Director
Gina Knight, Human Resources Mgr
Annie Alexander, Executive Secretary
ADDITIONS /DELETIONS TO THE AGENDA
None.
PUBLIC COMMENTS
None.
6. CONSENT CALENDAR
On a motion by Director Collett, seconded by Director Armstrong, the Board
voted 5 -0 to approve the Consent Calendar.
6.1. Minutes of the Regular Board of Directors Meeting Held June 25, 2009
Recommendation. That the Board of Directors approve the
minutes as presented.
6.2. Minutes of the Board of Directors Workshop Meeting Held July 1, 2009
Recommendation. That the Board of Directors approve the
minutes as presented.
6.3. Payment of Bills, Refunds, and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize
disbursements in the amount of $708,472.32.
6.4. Progress Payment No. 14 for the Highland Reservoir Replacement Project
Recommendation. That the Board of Directors approve Progress
Payment No. 14 in the net amount of $119,942.06 to Schuler
Engineering Corporation and 10% retention of $13,326.90
deposited to Citizens Business Bank escrow account for
construction of the Highland Reservoir Replacement Project, Job
No. 200309.
6.5. Terms and Conditions for Water and Sewer Service with St. Joseph
Health System
Recommendation. That the Board of Directors approve the Terms
and Conditions for Water and Sewer Service with St. Joseph Health
System, Job No. 200910.
7. ACTION CALENDAR
7.1. Final Progress Payment No. 25 for the Lakeview Reservoir Project
Mr. Conklin introduced the item and stated that construction for the project
was now complete. Director Armstrong asked regarding the status of
landscaping for the project. Mr. Conklin stated that options for
landscaping would be brought to the Planning- Engineering- Operations
Committee for consideration.
On a motion by Director Mills, seconded by Director Armstrong, the Board
voted 5 -0 to approve Final Progress Payment No. 25 in the net amount of
$57,635.09 to SSC Construction, Inc. and 5% retention of $3,033.44
deposited to City National Bank Escrow Account; authorize staff to file the
Notice of Completion and release the retention thirty five days following
recordation if no liens have been filed; release the Labor and Material
Bond; and release the Faithful Performance Bond in one year if no defects
have been found for the Lakeview Reservoir Project, Job No. 200704.
7.2. Award Construction Contract for Lakeview Sewer Lift Station
Rehabilitation Project
Mr. Conklin introduced the item and stated that 11 bids had been received
for the construction project. A bid tabulation sheet was included in the
agenda packet. The lowest bid was received from Schuler Engineering
Corporation for $132,087.
On a motion by Director Armstrong, seconded by Director Mills, the Board
voted 5 -0 to authorize the President and Secretary to execute a
construction agreement between Schuler Engineering Corporation and the
Yorba Linda Water District for the Lakeview Sewer Lift Station
Rehabilitation Project in the amount of $132,087, subject to the approval
as to form by General Counsel.
K
7.3. Award Engineering Services for the Highland Booster Pump Station
Replacement Project
Mr. Conklin introduced the item and explained that this project would help
increase groundwater production within the District. Staff solicited bids
from 6 engineering firms, however, only 4 were received. Director Mills
stated that his son was currently employed by MWH and that he didn't
believe it would be considered a conflict of interest for him to vote on this
item. Director Mills further stated that neither he nor his son would receive
any compensation should the District award this contract to MWH.
Director Beverage made a motion, seconded by Director Collett to
authorize the President and Secretary to execute a Professional Services
Agreement with MWH, in the amount not to exceed $469,593, to provide
Engineering Design and Construction Phase Services for the Highland
Booster Pump Station Replacement Project.
Mr. Conklin and Mr. Vecchiarelli then responded to questions from the
Board regarding the reason why staff did not recommend awarding the
contract to Tetra Tech, the firm with the lowest cost proposal. Mr.
Vecchiarelli also responded to questions from the Board regarding the
property, building site and related easements with the City of Yorba Linda
for the Palm Avenue Booster Pump Station. This project is another facility
critical for transporting groundwater throughout the District and is identified
in the Five Year Capital Improvement Project Plan.
The motion passed with the Board voting 5 -0.
8. DISCUSSION ITEMS
8.1. 2009 Water Rate Report
Mr. Vecchiarelli stated that the notice of public hearing to consider the
2009 Water Rate Report would be provided to the printer within the next
few days. The printed notices will be mailed to District customers the
following week.
8.2. Status of Hidden Hills Reservoir Project
Mr. Conklin reported that the heavy excavation work for the project had
been completed. Construction work will now begin on the substructure of
the reservoir and related pipelines. Mr. Conklin then responded to
questions from the Board regarding mitigation measures being taken to
preserve the native vegetation.
9. REPORTS, INFORMATION ITEMS AND COMMENTS
9.1. President's Report
No report was given.
9.2. Directors' Reports
No reports were given.
K3
9.3. General Manager's Report
Mr. Vecchiarelli reported that this was the first week of the water
conservation ordinance being in effect. Mr. Vecchiarelli noted that most of
the community was taking the ordinance seriously and that as of July 1St
water demands were down 20 %. This may also be in part due to the
cooler weather. Staff will continue to update the community with its
progress using strategically placed message boards. Mr. Vecchiarelli then
commended staff on their customer service efforts related to the
ordinance.
9.4. General Counsel's Report
No report was given as Mr. Kidman was not in attendance.
9.5. Future Agenda Items and Staff Tasks
None.
10. COMMITTEE REPORTS
10.1. Executive - Administrative - Organizational Committee
(Summerfield /Mills) Alternate: Collett
Meeting scheduled for July 21, 4:00 p.m.
10.2. Finance - Accounting Committee
(Beverage /Summerfield) Alternate: Mills
Meeting scheduled for July 14, 4:00 p.m.
10.3. Personnel -Risk Management Committee
(Armstrong /Collett) Alternate: Summerfield
Meeting scheduled for July 13, 4:00 p.m.
10.4. Planning- Engineering- Operations Committee
(Mills /Armstrong) Alternate: Beverage
Minutes of the meeting held July 2 were provided in the agenda packet.
Directors Mills and Armstrong attended. Items discussed during the
meeting were as follows: award engineering services for the Highland
Booster Pump Station Replacement Project; award of construction
contract for Lakeview Sewer Lift Station Rehabilitation Project; potential
recycled water project; June monthly and FY 2008/09 final groundwater
production and purchased water report; monthly preventative maintenance
program report; monthly MWDOC Managers and OC Groundwater
Producers meetings summary reports; status of proposed Casino Ridge
Project; and status of capital projects in progress.
Meeting scheduled for August 6, 4:00 p.m.
CI
10.5. Public Information - Technology Committee
(Collett /Beverage) Alternate. Armstrong
Minutes of the meeting held July 7 were provided at the meeting.
Directors Collett and Beverage attended. Items discussed during the
meeting were as follows: notice of public hearing to consider 2009 Water
Rate Report; water conservation ordinance table tents; Spanish translation
of water conservation ordinance trifold brochure; July 2009 bill insert
regarding water conservation Stage 2; OC Register advertisement,
permanent signage and PYLUSD reverse call message regarding water
conservation ordinance; letter to HOA's regarding assigned watering
schedule; final version of MWDOC/YLWD truck magnets regarding water
conservation; and 2009/10 promotional products.
Meeting scheduled for August 4, 4:00 p.m.
10.6. MWDOC /OCWD Ad Hoc Committee
(Mills /Collett) Alternate. Summerfield
Meeting scheduled for July 28, 4:00 p.m.
10.7. City of Placentia Ad Hoc Committee
(Beverage /Vecchiarelli)
Meeting to be scheduled.
10.8. Citizens Advisory Committee
Minutes of the meeting held June 29 were provided in the agenda packet.
Items discussed during the meeting were as follows: MWD /OCWD/YLWD
tours; public information items related to water conservation ordinance;
water conservation ordinance enforcement; notice of water rate increase;
OC Grand Jury reports; and status of the capital improvement program.
Meeting scheduled for July 27, 8:30 a.m.
10.9. Revenues and Rates Ad Hoc Committee
(Collett /Mills)
Mr. Vecchiarelli requested that the Committee consider scheduling a
meeting to discuss the draft 2009 Water Rate Report. Following
discussion, a meeting was scheduled for July 16, 4:00 p.m. This has
since been rescheduled to July 20, 10:00 a.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. MWDOC /MWD Workshop, July 1 (Staff)
Staff did not attend.
11.2. OCWD Board, July 1 (Staff)
Staff did not attend.
61
11.3. Yorba Linda City Council, July 7 (Mills)
Director Mills attended and noted that Mr. Lindon Baker, a member of the
District's Citizen Advisory Committee, spoke during the public comments
section of the meeting regarding the importance of water conservation.
Director Beverage asked if Mr. Baker had spoken as an individual or on
behalf of the District. Yorba Linda City Council Member Nancy Rikel
clarified that Mr. Baker had spoke as an individual and not as a District
representative and that his comments were very informative. Council
Member Rikel further stated that the Fullerton Arboretum had also
provided the City Council with a presentation regarding water friendly
landscaping at the meeting. Mr. Vecchiarelli then noted that the District
had budgeted a partnership with the Fullerton Arboretum during this fiscal
year to provide educational classes regarding water conservation.
Information regarding these classes will be provided to the public once
they have been scheduled.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from July 10, 2009 thru August 31, 2009
The Board reviewed the listed meetings with no changes.
13. ADJOURNMENT
13.1. On a motion by Director Beverage, seconded by Director Mills, the
meeting was adjourned at 9:13 a.m. The next regular meeting of the
Board of Directors will be held July 23, 2009 at 8:30 a.m.
C.1
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
July 23, 2009
Board of Directors
Ken Vecchiarelli, General
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Diane Cyganik, Finance Director Dept:
Reviewed by Legal
Maria Trujillo, Accounting CEQA Compliance:
Assistant I
Payments of Bills, Refunds, and Wire Transfers
ITEM NO. 7.2
Yes
N/A
$1,850,577.69
All Funds
N/A
N/A
Finance
N/A
N/A
Section 31302 of the California Water Code states the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,850,577.69.
DISCUSSION:
The major items and wire transfers on this disbursement list are as follows: A wire of $621,898.54 to
MWDOC for May 2009 water purchase; a wire of $2,274.50 to Parsons for Job 200704 June 2009
services; a wire of $30,880.00 to 1 st Enterprise Bank for Job 200028 for June 2009 retention; a
check of $196,852.05 to Ken Thompson, Inc. for Job 200710 June 2009 progress payment; a check
of $278,100.00 to Pacific Hydrotech Corporation for Job 200028 June 2009 progress payment; and,
a check of $129,926.50 to MWDOC for 2009 -2010 Retail Connection Charge. The balance of
$351,175.49 is routine invoices.
ADP is now issuing our payroll checks, with the exception of the third party checks.
We have two accounts payable check registers for this Board Meeting because we are in transition
to a new Accounting System. The accounts payable check register from our D3 System is
$1,425,181.90 and from the new Great Plains System is $185,925.18. Payroll No. 14 total is
$239,470.61; and, the total disbursements of this agenda report are $1,850,577.69. A summary of
the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi - monthly.
ATTACHMENTS:
Name:
CkList 0723 D3.
Description:
Check Register—D3
Type:
Backup Material
CkReg0723_GP.pdf Check Register—GP Backup Material
09 -CS 723.doc Cap Sheet 7/23/09 Backup Material
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 07 -10 -09 THRU 07 -23 -09
Check.
Check...
Posting.
Vender Name ...................
Check.....
No
Date
Date
Amount
72309B
07 -23 -09
07 -23 -09
1ST ENTERPRISE BANK
30,880.00
51926
07 -23 -09
07 -23 -09
ABIGAIL ABBOTT STAFFING SVC
2,937.80
51927
07 -23 -09
07 -23 -09
AQUA- METRIC SALES CO.
12,332.25
51928
07 -23 -09
07 -23 -09
ARROW HARDWARE
504.10
51929
07 -23 -09
07 -23 -09
ARTISTIC MAINTENANCE, INC
137.51
51930
07 -23 -09
07 -23 -09
ASSOCIATED LABORATORIES
3,458.30
51.931
07 -23 -09
07 -23 -09
AWWA
241.00
51932
07 -23 -09
07 -23 -09
AWWA - DUES
82.00
51933
07 -23 -09
07 -23 -09
BONTERRA CONSULTING
19,367.27
51838
07 -09 -09
07 -15 -09
BUTTER ENGINEERING INC
- 12,340.00
51934
07 -23 -09
07 -23 -09
BUTIER ENGINEERING INC
9,402.50
51935
07 -23 -09
07 -23 -09
C & L REFRIGERATION CORP.
817.13
51936
07 -23 -09
07 -23 -09
CADET UNIFORM SERVICE
278.14
51937
07 -23 -09
07 -23 -09
CALIFORNIA BUSINESS BANK
21,872.45
51938
07 -23 -09
07 -23 -09
CALOLYMPIC SAFETY CO.
3,272.48
51939
07 -23 -09
07 -23 -09
CAROLLO ENGINEERS
14,177.50
51940
07 -23 -09
07 -23 -09
CDM, INC.
25,654.69
51941
07 -23 -09
07 -23 -09
CDW -G GOVERNMENT, INC
24.91
51942
07 -23 -09
07 -23 -09
CHAMBERS GROUP INC.
12,208.06
51943
07 -23 -09
07 -23 -09
CITY OF ANAHEIM
10,241.18
51944
07 -23 -09
07 -23 -09
CITY OF PLACENTIA
7,457.76
51945
07 -23 -09
07 -23 -09
COASTI.,INE EQUIPMENT
51.70
51946
07- 23- --09
07 -23 -09
DA's COPP CRUSHING CORP.
428.00
51947
07 -23 -09
07 -23 -09
DELL MARKETING L.P.
2,128.11
51948
07- 23--09
07 -23 -09
DELTA DENTAL - PMI
296.32
51949
07 -23 -09
07 -23 -09
DIEHL, EVANS & COMPANY, LLP
4,000.00
51950
07 -23 -09
07 -23 -09
DON WOLF & ASSOCIATES INC.
470.14
51951
07 -23 -09
07 -23 -09
EISEL ENTERPRISES, INC.
599.00
51952
07 -23 -09
07 -23 -09
FASTENAL COMPANY
131.91
51953
07 -23 -09
07 -23 -09
FRY'S ELECTRONICS
627.27
51954
07 -23 -09
07 -23 -09
HASCO OIL COMPANY
993.66
51955
07 -23 -09
07 -23 -09
HOME DEPOT CREDIT SERVICES
72.38
51956
07 -23 -09
07 -23 -09
INFOSEND
3,086.64
51957
07 -23 -09
07 -23 -09
INTRRTORS BY JANI -TRESS
586.12
51867
07 -09 -09
07 -10 -09
JORGE LOPEZ
- 201.00
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 07- 1.0 -09 THRU 07 -23 -09
Check. Check... Posting. Vendor Name ................... Check.....
No Date Date Amount
51958
07 -23 -09
07 -23 -09
KATRINA BROWN
154.03
51959
07 -23 -09
07 -23 -09
KEN THOMPSON, INC.
196,852.05
51960
07 -23 -09
07 -23 -09
MAG SYSTEMS, INC_.
896.58
51872
07 -09 -09
07 -10 -09
MATT OSTIZ
- 396.00
51_924
07 -10 -09
07 -10 -09
MATT OSTIZ
155.00
51961
07 -23 -09
07 -23 -09
MC FADDEN -DALE HARDWARE
500.90
51962
07 -23 -09
07 -23 -09
McCORMICK,KIDMAN & BEHRENS LLP
21,067.76
51874
07 -09 -09
07 -10 -09
MICROSOFT CORPORATTON*DONT USE
- 34.2.53
W71409
07- 14--09
07 -14 -09
MUNICIPAL WATER DT'S'J'R_TC'T
621,898.54
51963
07 -23 -09
07 -23 -09
NEXTEL OF CALIFORNIA
1,942.74
51964
07 -23 -09
07 -23 -09
NICKEY PETROLEUM CO
4,106.16
51965
07 -23 -09
07 -23 -09
ORANGE COUNTY - I W M D
1,842.76
51966
07 -23 -09
07 -23 -09
ORANGE COUNTY - SANITATION
858.85
51967
07 -23 -09
07 -23 -09
ORANTGE COUNTY REGISTER
629.94
51968
07 -23 -09
07 -23 -09
ORANGE COUNTY WATER ASSN. -DUES
50.00
51969
07 -23 -09
07 -23 -09
ORVAC ELECTRONICS
71.22
51970
07 -23 -09
07 -23 -09
PACIFIC HYDROTECH CORPORATION
278,100.00
72309A
07 -23 -09
07 -23 -09
PACIFIC HYDROTECH CORPORATION
30,880.00
72309A
07 -23 -09
07 -23 -09
PACIFIC HYDROTECH CORPORA,m ON
- 30,880.00
W72309
07 -23 -09
07 -23 -09
PARSONS ENGINEERING SCIENCE
2,274.50
51971
07 -23 -09
07- 23--09
PARTS SOURCE ANAHEIM
75.63
51972
07 -23 -09
07 -23 -09
PEGGY McCLURE
813.75
51973
07 -23 -09
07- -23 -09
PLACENTIA DISPOSAL
499.36
51974
07 -23 -09
07 -23 -09
POWER SAVE ENERGY CORP.
565.00
51975
07 -23 -09
07 -23 -09
PRAXAIR DISTRIBUTION
202.29
51976
07 -23 -09
07 -23 -09
R J SERVICES, INC
150.00
51889
07 -09 -09
07 -10 -09
REFRIGERATION CORPORATION
- 817.13
51891
07 -09 -09
07 -15 -09
ROB KNAGGS
- 1,200.00
51925
07 -14 -09
07 -14 -09
RON STICKNEY
2,034.00
51977
07 -23 -09
07 -23 -09
SC FUELS
1,199.45
51897
07 -09 -09
07 -10 -09
SCOTT COFFMAN
- 201.00
51978
07 -23 -09
07 -23 -09
SCOTT W. MOULTON
3,740.00
51923
07- 10--09
07 -10 -09
SOUTHERN CALIF EDISON CO.
66,044.60
51979
07 -23 -09
07 -23 -09
SOUTHERN CALTY EDTSON CO.
232.64
51980
07 -23 -09
07 -23 -09
SOUTHERN CALIF EDISON- PLANNING
6,631.79
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 07 -10 -09 THRU 07 -23 -09
Check. Check... Posting. Vendor Name ................... Check_....
No Date Date Amount
51981
07 -23 -09
07 -23 -09
SOUTHERN CALIF GAS CO.
25,126.77
51982
07 -23 -09
07 -23 -09
SOUTHERN COUNTIES
2,841.19
51983
07 -23 -09
07 -23 -09
ST.JOSEPH HERITAGE HEALTHCARE 35.00
51984
07 -23 -09
07 -23 -09
STACY BAVOL/PETTY CASH
434.65
51985
0723 -09
07 -23 -09
STAPLES BUSINESS ADVAN'1'AGE
1,081.52
51986
07 -23 -09
07 -23 -09
SYSTEMS SOURCE INC
355.30
51987
07 -23 -09
07 -23 -09
TETRA TECH, ISG #1
149.00
51988
07 -23 -09
07 -23 -09
TOTAL COMPENSATION SYSTEMS
INC 3,800.00
51989
07 -23 -09
07 -23 -09
TRANSCAT, INC.
1,336.36
51990
07 -23 -09
07 -23 -09
UNDERGROUND SERVICE ALERT
172.50
51991
07 -23 -09
07 -23 -09
UNITED INDUSTRIES
606.83
51992
07 -23 -09
07 -23 -09
WALTERS WHOLESALE ELECTRIC
CO 2,310.94
51993
07 -23 -09
07 -23 -09
YORBA LINDA HARDWARE
76.68
51920
07 -09 -09
07 -10 -09
ZANE WOLLER
-95.00
1,425,181.90
Yorba Linda Water District
Check Register
For Checks Dated:
7/10/2009 thru 07/23/2009
Check No.
Date
Vendor Name
Amount
52043
07/23/2009
ABIGAIL ABBOTT STAFFING SVC
1,202.75
52044
07/23/2009
AMERITEL YELLOW PAGES
241.00
52045
07/23/2009
B & M LAWN AND GARDEN INC
60.79
52040
07/23/2009
BRETT WYLAND
24.59
52046
07/23/2009
CADET UNIFORM SERVICE
278.14
52038
07/23/2009
COLDWELL BANKER
60.72
52048
07/23/2009
CPR TECHNOLOGY
208.39
52049
07/23/2009
D.R. CRISKE TRUCKING INC
1,744.09
52031
07/23/2009
DEMOLITION SERVICES
958.83
52035
07/23/2009
DOUGLAS EGGENBURG
15.78
52050
07/23/2009
ECONOMY RADIATOR REPAIR
95.00
52062
07/23/2009
EINER LINDHOLM
28.63
52051
07/23/2009
GEORGE TANNER
120.00
52032
07/23/2009
GLENDA STROOBANT
24.59
52030
07/23/2009
HENRY SC H M I DT
71.57
52052
07/23/2009
INTERIORS BY JANI -TRESS
3,768.00
52053
07/23/2009
KATRINA BROWN
1,008.18
52054
07/23/2009
LINCOLN NATIONAL LIFE
1,874.50
52033
07/23/2009
MAYANS DEVELOPMENT
977.50
52066
07/23/2009
MOSAMMAT AKHTER
51.31
52055
07/23/2009
MUNICIPAL WATER DISTRICT
129,926.50
52056
07/23/2009
ORANGE COUNTY - LAFCO
18,817.14
52042
07/23/2009
PAULA ARAGONE
135.57
52034
07/23/2009
PREFERRED GROUP PROPERTIES
20.88
52065
07/23/2009
SANDERS HYDROSEEDING
740.00
52047
07/23/2009
SARBS -CWEA
70.00
52057
07/23/2009
SHRED -IT LOS ANGELES
65.00
52036
07/23/2009
SHUBA SRINIVASAN
47.81
52041
07/23/2009
TAKE E. NAGAOKA
26.90
52058
07/23/2009
TERMINIX PROCESSING CENTER
2,153.40
52039
07/23/2009
52059
07/23/2009
52060
07/23/2009
52061
07/23/2009
52037
07/23/2009
TIMOTHY TIVENAN
TOWNSEND PUBLIC AFFAIRS, INC
VALVERDE CONSTRUCTION, INC.
XEROX CORPORATION
YELENA WESTERFIELD
Total
5.79
5,240.00
14,600.00
1,248.13
13.70
$185,925.18
CHECK NUMBERS:
Void Checks (D3)
Checks (D3)
Void Checks (GP)
Checks (GP)
July 23, 2009
51838, 51867, 51872
51874, 51889, 51891
51897, and 51920 to
51922
51923 TO 51993
51994 TO 52029
52030 TO 52066
WIRES:
W -71409 MWDOC
W -72309 Parsons
W- 72309B 1St Enterprise Bank
TOTAL OF CHECKS AND WIRES
PAYROLL NO. 14 (including ADP checks):
DISTRICT CHECK NUMBERS:
Manual Checks 4332 TO 4338
$ 0.00
$ 770,128.86
$ 0.00
$ 185,925.18
$ 621,898.54
$ 2,274.50
$ 30,880.00
$ 655,053.04
$ 1,611,107.08
$ 239,470.61
TOTAL: $ 1,850,577.69
------------------------------------------------------------------
------------------------------------------------------------------
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF JULY 23, 2009
------------------------------------------------------------------
------------------------------------------------------------------
TOTAL DISBURSEMENTS ARE DISTRIBUTED TO THE FUND ACCOUNTS
AS FOLLOWS:
WATER
$ 1,267,106.52
SEWER
$ 28,253.49
ID # 1
$ 218,724.50
ID # 2
$ 336,493.18
TOTAL: $ 1,850,577.69
Legend:
D3 = Old Accounting System
GP= Great Plains New Accounting System
Meeting Date:
To:
From:
AGENDA REPORT
July 23, 2009
Board of Directors
Ken Vecchiarelli, General
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
ITEM NO. 7.3
Yes
2.3M
2.3M
ID No. 1 GO Bonds
301 -2700
200710
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Prepared By: Joe Polimino, Project Engineer CEQA Compliance: Exempt
Subject: Progress Payment Number 1 for the Zone Reconfiguration Project
SUMMARY:
The Zone Reconfiguration Project will result in improved water pressure to approximately 800
homes in Pressure Zone 3. The project includes construction of approximately 8,500 feet of pipe
and appurtenances and was awarded to Ken Thompson, Inc. for $1,099,000.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 1 in the net amount of $196,852.05 to
Ken Thompson, Inc. for construction of the Zone Reconfiguration Project, Job No. 200710.
DISCUSSION:
In accordance with the contract documents, Ken Thompson, Inc. submitted a request for Progress
Payment No. 1, in the amount of $218,724.50 for completed work through June 30, 2009. During
this period, the contractor mobilized equipment on site and obtained their permits. They began
potholing utilities to verify elevations and installed a total of approximately 2,350 L.F. of PVC
pipeline in Vista Del Mar and Village Center Drive.
The status of the construction contract with Ken Thompson, Inc. is as follows:
• The current contract is $1,099,000.00 and 200 calendar days starting May 4, 2009.
• If approved, Progress Payment No. 1 is $218,724.50 (19.9% of the total contract amount),
less 10% retention of $21,872.45 for a net payment of $196,852.05.
• Total payments to date including retention are $218,724.50 (19.9% of the total contract
amount).
• As of June 30, 2009, 58 calendar days were used (29.0% of the contract time).
District Staff reviewed the contractor's progress payment and recommend approval. A copy of
Progress Payment Number 1 is attached for your reference.
PRIOR RELEVANT BOARD ACTION(S):
On September 13, 2007, the Board of Directors authorized staff to modify the Current Five Year
Plan Capital Improvement Projects List and the Adopted Budget for Fiscal Years 2007 -2009 by
adding the Zone 4 Reconfiguration Project for the Twin Peaks Area of East Lake Village. On
February 12, 2009, the Board of Directors authorized the President and Secretary to award a
construction contract with Ken Thompson, Inc. in the amount of $1,099,000.00 for construction of
the project.
ATTACHMENTS:
Description:
Ken_ Thompson_ Progress_ Pay Report_1.pdf KTI Progress Pay Report 1
YDRBA LINDA WATER DISTRICT PROGRESS PAY REPORT
PROJECT Zone Reconfiguration Pro'ecct� PROGRESS PAY REQUEST NO. 1
LOCATION Yorba Linda, CA PROJECT NO. 280710 PAGES 1 OF 1 PAGES
CONTRACTOR Ken Thompson, Inc. DATE 07/09109
ORIGINAL CONTRACT AMOUNT $1,099,000.00
AUTHORIZED CHANGE ORDERS $0,00
REVISED CONTRACT AMOUNT 1,089,000.00
PROGRESS PAY ESTIMATE FOR PERIOD
05/04109
TO
06130109
PREVIOUS
THIS MONTH
TO DATE
VALUE OF WORK COMPLETED
$0.00
$218,724.50
$218,724.50
CHANGE ORDER WORK COMPLETED
$0.00
$0.00
$0.00
TOTAL VALUE OF WORK COMPLETED
$0.00
$218,724.50
$218,724.50
LESS RETENTION 10%
- $21,872.45
LESS OTHER DEDUCTIONS
Electronic Wire Fees
$0.00
NET EARNED TO DATE
$196,852.05
LESS AMOUNT PREVIOUSLY PAID
$0.00
BALANCE DUE THIS ESTIMATE
r$1196,852.05
NOTICE TO PROCEED
COMPLETION TIME
D TIME EXTENSIONS
AL CONTRACT TIME
ME EXPENDED TO DATE
TIME REMAINING
May 4, 2009
200 CALENDAR DAYS
0 CALENDAR DAYS
200 CALENDAR DAYS
58 CALENDAR DAYS
142 CALENDAR DAYS
REQUESTED BY: -^
Behza asiri, Project Manage Ken Thompson, Inc.
1,
RECOMMENDED
BY: f Jesus Sosa, Inspector, YLWD
DATE: 07109/09
DATE:
APPROVED BY: DATE:
Kenneth R. Vecchiarelli, General Manager, YLVND
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject
SUMMARY:
AGENDA REPORT
July 23, 2009
Board of Directors
Ken Vecchiarelli, General
Manager
Steve Conklin, Engineering
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal:
Joe Polimino, Project Engineer CEQA Compliance:
ITEM NO. 7.4
Yes
$9,000,000
$9,000,000
ID No. 2 GO Bonds
401 -2700
200028
Engineering
N/A
MND
Progress Payment No. 2 for Construction of the Hidden Hills Reservoir Project
The Notice to Proceed for the Hidden Hills Reservoir Project was issued May 11, 2009. Work
includes the construction of a 2.0 million gallon buried concrete reservoir, upgrades to the Santiago
Booster Pump Station, an all weather access road and pipeline appurtenances for the reservoir site.
The successful low bidder was Pacific Hydrotech Corporation.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 2 in the net amount of $278,100.00 to
Pacific Hydrotech Corporation for construction of the Hidden Hills Reservoir Project, Job No.
200028.
DISCUSSION:
In accordance with the contract documents, Pacific Hydrotech Corporation submitted a request for
Progress Payment No. 2, in the amount of $309,000.00 for completed work through June 30, 2009.
During this period, the contractor continued to set up construction offices and associated furnishings
at the project site. Excavation of the access road to rough grade and the reservoir excavation was
completed. Silt fence and other sediment control was maintained. The status of the construction
contract with Pacific Hydrotech Corporation is as follows:
• The current contract is $5,012,458.00 and 400 calendar days starting May 11, 2009.
• If approved, Progress Payment No. 2 is $309,000.00 (6.2% of the total contract amount), less
10% retention of $30,900.00 for a net payment of $278,100.00.
• Total payments to date including retention are $845,350.00 (16.9% of the total contract
amount).
• As of May 31, 2009, 51 calendar days were used (12.8% of the contract time).
Staff and Butier, the District's construction manager for the project, have reviewed the contractor's
progress payment and recommend approval. A copy of Progress Payment No. 2 is attached for
your reference.
PRIOR RELEVANT BOARD ACTION(S):
The Board adopted a Negative Declaration for the Hidden Hills Reservoir project on February 12,
2004. On November 9, 2004, the Board authorized execution of an agreement with Carollo
Engineers for design of project. This agreement was amended by Board action on November 22,
2005, adding design of the Santiago Booster Station Upgrades and again on October 26, 2006 for
additional services required to complete the plans and specifications. Construction bids were
received and a construction contract in the amount of $5,012,458 was awarded to the low bidder,
Pacific Hydrotech Corporation on March 12, 2009. The Board has approved one progress payment
to date for this project, which was approved June 25, 2009.
ATTACHMENTS:
same: Description: Type:
Pacific _Hydrotech _Progress _Pay Report_2.pdf Pacific Hydrotech PPR 2 Backup Material
YORBA LINDA WATER DISTRICT
PROGRESS PAY REPORT
PROJECT Hidden Hills Reservoir PROGRESS PAY REQUEST NO. 002
LOCATION Yorba Linda, CA PROJECT NO. J- 200028 PAGE 1 OF 1 PAGES
CONTRACTOR Pacific Hydrotech DATE June 30. 20109
ORIGINAL CONTRACT AMOUNT: $ 5,012,458.00
AUTHORIZED CHANGE ORDERS: 0.00
REVISED CONTRACT AMOUNT: 5,U72,458.00
PROGRESS PAY ESTIMATE FOR PERIOD dune 1, 2009 TO
PREVIOUS THIS MONTH
VALUE OF WORK COMPLETED
CHANGE ORDER WORK COMPLETED
TOTAL VALUE OF WORK COMPLETED
LESS RETENTION 10%
LESS OTHER DEDUCTIONS
NET EARNED TO DATE
LESS AMOUNT PREVIOUSLY PAID
BALANCE DUE THIS ESTIMATE
NOTICE TO PROCEED
COMPLETION TIME
APPROVED TIME EXTENSIONS
TOTAL CONTRACT TIME
TIME EXPENDED TO DATE
TIME REMAINING
2009
TO DATE
1 $ 536,350.00 1 $ 309.000.00 1 $ 845.350.00
Electronic Wire Fees
May 11, 2009
400
CALENDAR DAYS
0
CALENDAR DAYS
400
CALENDAR DAYS
51
CALENDAR DAYS
349
CALENDAR DAYS
REQUESTED BY: _ DATE:
Fill In name and contractor
APPROVED BY: r c ' DATE:
Steve,White, Construction Manager, Butler Engineering
APPROVED BY: DATE:
Steve Conkl[n, Engineering Manager. YLWD
$ 40.00
$ 760 ,815.40
$ 482,715.00
$ 278,100.00
e7 -F-67
le
AGENDA REPORT
Meeting Date: July 23, 2009
To: Board of Directors
From: Ken Vecchiarelli, General
Manager
Presented By: Pat Grady, Assistant General
Manager
Prepared By: Annie Alexander, Executive
Secretary
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal:
CEQA Compliance:
Subject: Amended Conflict of Interest Code
SUMMARY:
ITEM NO. 8.1
N/A
N/A
N/A
N/A
N/A
N/A
Administration
Yes
N/A
The Political Reform Act requires every local government agency to review its conflict of interest
code biennially to determine if it is accurate or requires amendment. State law stipulates that the
Orange County Board of Supervisors ( OCBOS) is the code reviewing body for the District's Conflict
of Interest Code. The Clerk of the OCBOS has requested the District modify its 2008 code
amendment to conform to a standardized format.
STAFF RECOMMENDATION:
That the Board of Directors approve Resolution 09 -09 Adopting a Conflict of Interest Code which
Supersedes all Prior Conflict of Interest Codes and Amendments Previously Adopted, and direct the
Secretary to file the District's amended code with the Clerk of the Orange County Board of
Supervisors.
COMMITTEE RECOMMENDATION:
The Executive - Administrative - Organizational Committee will discuss this item at its meeting being
held July 21 st. Staff will report the Committee's recommendation at the Board meeting.
DISCUSSION:
The District last amended its Conflict of Interest code on September 11, 2008 by Resolution No. 08-
10. Staff then forwarded a copy of the District's amended code to the Clerk of the OCBOS for
review and approval by the OCBOS as required by California Government Code Section 87303.
Following review, Darlene Bloom, Clerk of the OCBOS has requested that the District modify its
2008 code amendment to conform to a standardized format. Staff met with Ms. Bloom via
teleconference on June 10th to further discuss the recommended modifications. The attached
resolution reflects these modifications and has been reviewed by Ms. Bloom and District's legal
counsel.
ATTACHMENTS:
Name: Description: Type:
Resolution 09
Resolution 09 -09 Resolution
09 Adopting a Conflict of Interest Code.doc
RESOLUTION NO. 09 -09
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING A CONFLICT OF INTEREST CODE
WHICH SUPERSEDES ALL PRIOR CONFLICT OF
INTEREST CODES AND AMENDMENTS
PREVIOUSLY ADOPTED
WHEREAS, the Political Reform Act of 1974, Government Code Section 81000 et.
seq. ( "the Act "), requires a local government agency to adopt a Conflict of
Interest Code pursuant to the Act; and
WHEREAS, the Yorba Linda Water District has previously adopted a Conflict of
Interest Code and that Code now requires updating; and
WHEREAS, amendments to the Act have in the past and foreseeably will in the future
require conforming amendments to be made to the Conflict of Interest
Code-,and
WHEREAS, the Fair Political Practices Commission has adopted a regulation, 2
California Code of Regulations Section 18730, which contains terms for a
standard model Conflict of Interest Code, which, together with
amendments thereto, may be adopted by public agencies and
incorporated by reference to save public agencies time and money by
minimizing the actions required of such agencies to keep their codes in
conformity with the Political Reform Act.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. The terms of 2 California Code of Regulations, Section 18730 and any
amendments to it duly adopted by the Fair Political Practices Commission
are hereby incorporated by reference and, together with Exhibits A and B
in which members and employees are designated and disclosure
categories are set forth, constitute the Conflict of Interest Code of the
Yorba Linda Water District.
Section 2. The provisions of all Conflict of Interest Codes and Amendments thereto
previously adopted by the Yorba Linda Water District and hereby
superseded.
Section 3. The Filing Officer is hereby authorized to forward a copy of this Resolution
to the Clerk of the Orange County Board of Supervisors for review and
approval by the Orange County Board of Supervisors as required by
California Government Code Section 87303.
Resolution No. 09 -09 Adopting a Conflict of Interest Code
PASSED AND ADOPTED this 23rd day of July 2009, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
John W. Summerfield, President
Yorba Linda Water District
ATTEST:
Ken Vecchiarelli, Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
McCormick, Kidman and Behrens
Resolution No. 09 -09 Adopting a Conflict of Interest Code
CONFLICT OF INTEREST CODE OF THE
YORBA LINDA WATER DISTRICT
The Political Reform Act, Government Code Sections 81000, et seq., requires
state and local government agencies to adopt and promulgate Conflict of Interest
Codes. The Fair Political Practices Commission has adopted a regulation (2
California Code of Regulations, Section 18730) which contains the terms of a
standard Conflict of Interest Code, which may be incorporated by reference in an
agency's code. After public notice and hearing it may be amended by the Fair
Political Practices Commission to conform to amendments in the Political Reform
Act. Therefore, the terms of 2 California Code of Regulations, Section 18730
and any amendments to it duly adopted by the Fair Political Practices
Commission are hereby incorporated by reference. This regulation and the
attached Appendix designating officials and employees and establishing
disclosure categories, shall constitute the Conflict of Interest Code of the Yorba
Linda Water District.
Designated employees shall file statements of economic interests with the Yorba
Linda Water District's Political Reform Act Filing Officer, Board Secretary, who
will make the statements available for public inspection and reproduction
(Government Code Section 82008). Upon receipt of the statements of the Yorba
Linda Water District Board of Directors, General Manager or Designee of the
General Manager, the Filing Officer shall make and retain a copy and forward the
original of these statements to the Clerk of the Orange County Board of
Supervisors. Statements for all other designated employees will be retained by
the Filing Officer.
Resolution No. 09 -09 Adopting a Conflict of Interest Code 3
APPENDIX
CONFLICT OF INTEREST CODE OF THE
YORBA LINDA WATER DISTRICT
EXHIBIT A
LIST OF DESIGNATED POSITIONS
Designated Positions
Disclosure Categories
Member of the Board of Directors
OC -01
Candidate for the Board of Directors
OC -01
General Manager
OC -01
Assistant General Manager
OC -01
Designee of the General Manager
OC -01
Auditor
OC -01
Attorney
OC -01
Consultant
OC -30
Finance Director
OC -41
Engineering Manager
OC -41
Human Resources Manager
OC -41
Information Technology Director
OC -41
Operations Manager
OC -41
Resolution No. 09 -09 Adopting a Conflict of Interest Code
EXHIBIT B
LIST OF DISCLOSURE CATEGORIES
Disclosure Category
Disclosure Description
OC -01
All interests in real property in Orange County or the District, as well as
investments, business positions and sources of income (including gifts,
loans and travel payments).
OC -30
Consultants shall be included in the list of designated employees and shall
disclose pursuant to the broadest category in the code subject to the
following limitation: The Department Head /Director may determine that a
particular consultant, although a "designated position ", is hired to perform a
range of duties that is limited in scope and thus is not required to fully
comply with the disclosure requirements of this section. Such written
determination shall include a description of the consultant's duties and,
based upon that description, a statement of the extent of disclosure
required. The determination of disclosure is a public record and shall be
filed with the Form 700 and retained by the Filing Office for public
inspection.
OC -41
All interests in real property in Orange County or the District, as well as
investments in, business positions with and income (including gifts, loans
and travel payments) from sources that provide services, supplies,
materials, machinery, vehicles, or equipment (including training and
consulting services) used by this department.
Resolution No. 09 -09 Adopting a Conflict of Interest Code
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
July 23, 2009
Board of Directors
Ken Vecchiarelli, General
Manager
Budgeted
Cost Estimate:
Funding Source:
Diane Cyganik, Finance Director Dept:
Reviewed by Legal:
Diane Cyganik, Finance Director CEQA Compliance:
ITEM NO. 8.2
N/A
$320.00
N/A
Finance
N/A
N/A
Sewer Maintenance Charges for Locke Ranch and Areas Outside of the District
for Fiscal Year 2009/10
Each year at this time, the Board of Directors considers the sewer maintenance charge collected by
the District to finance maintenance of the public sewer system. This charge is uniformly imposed on
all connections to the public sewerage collection system maintained by the District. For the District's
water customers connected to public sewer maintained by the District, this charge is collected
monthly on their water bill. For customers in the Locke Ranch Area as well as those areas outside
the District boundaries served water by the Golden State Water Company but sewered by Yorba
Linda Water District, the sewer maintenance charge is collected on the property tax rolls prepared
by the County of Orange Auditor - Controller. This process is legally authorized and established by
Resolution of the Board. Each year the Auditor Controller's office requires a certified resolution by
the Board directing their office to add the charges as a special assessment to the tax roll.
STAFF RECOMMENDATION:
That the Board of Directors approve Resolution 09 -10 Adopting the Sewer Maintenance Charge for
Locke Ranch and Other Areas Outside the District Boundaries and Electing to have such Sewer
Maintenance Charge Collected on the Fiscal Year 2009/10 Tax Roll and Rescinding Resolution 08-
09.
COMMITTEE RECOMMENDATION:
The Finance - Accounting Committee discussed this matter at its July 14, 2009 meeting and supports
staff's recommendation.
DISCUSSION:
The Board of Directors acted in May 2007 to increase the sewer maintenance charges imposed by
the District. These charges finance the maintenance and operations of the public sewer system
maintained by the District. The monthly charge for single family residential customers connected to
the public sewer system was raised at that time from $3.50 to $5.50. Charges for other customer
classifications were adjusted proportionately. The approved fees became effective on November 1,
2007.
The current Sewer Maintenance Charges are as follows:
Commercial - Industrial and Public Schools:
1. For all sewer customers in this category who use water meter reading, the rate shall be as
follows:
First 2,200 cubic feet per month of water consumption per month: $5.50 per month.
All water consumption in excess of 2,201 cubic feet per month: $4.62 per 1,000 cu. ft.
2. Alternatively, for those customers who have a sewer meter or who can demonstrate to the
District's satisfaction that 100% of the water meter reading ends up in the District's sewer system,
the rate shall be as follows:
• First 1,100 cubic feet per month: $5.50 per month.
• All metered use in excess of 1,101 cubic feet per month at $5.06 per 1,000 cu. ft.
Residential:
1. Residential - individually metered: $5.50 per month.
2. Residential - master metered: $3.85 per month per unit.
The District collects the Sewer Maintenance Charge by adding it to the water bill of customers
where the District provides water service and the customer also has a connection to the sewer
system. For customers connected to the District sewer system that receive water service from
another water purveyor, the District collects the Sewer Maintenance Charge through the property
tax rolls prepared by the County of Orange Auditor /Controller. This is the case in the Locke Ranch
Area and other areas outside the District boundaries which receive water service from Golden State
Water Company.
The Sewer Maintenance Charges are subject to the substantive and procedural requirements of
Proposition 218 (California Constitution Article XIII D) barring an increase in the rates and /or a
discretionary CPI increase of more than 5 %, except with proper notification to the property owners
affected allowing adequate opportuntiy to protest any such increase.
Staff is not recommending a change to the current sewer maintenance charge at this time. To
collect the current maintenance charge in the Locke Ranch Area and other areas outside the
District boundaries for Fiscal Year 2009/10, the County of Orange Auditor - Controller's Office
requires a certified Resolution by the Board of Directors directing their office to add the charges to
the tax rolls for the properties assessed. The County establishes a deadline in August to receive
this information.
PRIOR RELEVANT BOARD ACTION(S):
On July 24, 2008, the Board of Directors passed Resolution No. 07 -13 adopting the current sewer
maintenance charges and Resolution No. 08 -09 adopting these charges for customers in the Locke
Ranch Area as well as areas outside the District boundaries and electing to have the charges
collected on the Fiscal Year 2008/09 tax roll.
ATTACHMENTS:
Description:
Resolution 09-
10 Sewer Maintenance Assessment.doc Resolution 09 -10 Resolution
RESOLUTION NO. 09 -10
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE SEWER MAINTENANCE CHARGE FOR
LOCKE RANCH AND OTHER AREAS OUTSIDE THE DISTRICT
BOUNDARIES AND ELECTING TO HAVE SUCH SEWER MAINTENANCE
CHARGE COLLECTED ON THE FISCAL YEAR 2009/10 TAX ROLL
AND RESCINDING RESOLUTION 08 -09
WHEREAS, in October 1977, the City of Yorba Linda transferred and conveyed
ownership of the Locke Ranch sewer system to the Yorba Linda Water District; and,
WHEREAS, the Yorba Linda Water District ( "District" herein) Rules and Regulations for
Rendition of Sanitary Sewer Service include a provision that a sewer maintenance
charge is adopted by separate Resolution for the Locke Ranch and Other Areas
Outside the District Boundaries; and,
WHEREAS, the Board of Directors of the Yorba Linda Water District have from time to
time adopted Ordinances and Resolutions to set and change the Sewer Maintenance
Charge rates charged by the District; and,
WHEREAS, the Locke Ranch sewer system and other sewer systems owned and
maintained by the District are outside the existing District boundaries; and,
WHEREAS, under authority of the California Water Code Sections 31100 and 31101.5
the District may provide sewer service and levy sewer maintenance charges on property
located outside of the District boundaries and under California Health and Safety Code
Sections 5471 and 5473 may elect to have the County of Orange Auditor /Controller
collect such charges on the Orange County Property Tax roll; and,
WHEREAS, the District made available at the District office the Sewer Maintenance
Charge Report in May 2007, which explains the rate structure in greater detail; and,
WHEREAS, as explained in Sewer Maintenance Charge Report document, the rate is
not being used for a general governmental purpose but to pay for sewer service actually
provided to the property; and,
WHEREAS, the revenues from sewer rates do not exceed the amount required to
provide such service and are equivalent to the amount of service received; and,
WHEREAS, the revenues collected from sewer rates have been and will be used only
to pay for the sewer services for which they were collected; and,
Resolution No. 09 -10 Sewer Maintenance Assessment
WHEREAS, the sewer service provided is not a standby charge, but for sewer
immediately available to the property identified; and,
WHEREAS, on July 24, 2008 at a Regular Board of Directors meeting, the Board of
Directors approved using the Sewer Maintenance Charge rates established in Fiscal
Year 2007 -08, and it will remain in effect until superseded or repealed by a subsequent
resolution subject to the substantive and procedural requirements of
Proposition 218 (California Constitution Article XIII D).
NOW THEREFORE, BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District to adopt Sewer Maintenance Charge as follows:
Section 1. The Yorba Linda Water District Sewer Maintenance Charge for the Locke
Ranch and Other Areas Outside the District Boundaries for Fiscal Year
2009/10 is hereby approved and adopted at $66.00 per year per residential
or equivalent commercial sewer connection and it will remain in effect until
superseded or repealed by a subsequent resolution, with a discretionary
CPI increase capped at 5% per year.
Section 2. The Yorba Linda Water District Sewer Maintenance Charge for the Locke
Ranch and Other Areas Outside the District Boundaries is hereby fixed in
the amounts and against the owners of parcels with sewer connections as
shown in Locke Ranch Sewer Maintenance Charge 2009 -2010 Fiscal Year
dated July 15, 2009 (Exhibit "A" herein). By this reference Exhibit A is
incorporated herein. A copy of Exhibit "A" is on file and available for public
examination at the District Office located at: 1717 East Miraloma Avenue,
Placentia, CA 92870.
Section 3. The Board of Directors elects to have the County of Orange
Auditor /Controller collect the charges fixed herein on the tax roll in the same
manner, by the same persons, and at the same time as and together with
and not separately from County of Orange taxes.
Section 4. The Yorba Linda Water District Sewer Maintenance Charge for the Locke
Ranch and Other Areas Outside the District Boundaries is imposed
pursuant to the authority provided in Water Code Sections 31101.5 and
adopted in accordance with the requirements of law.
Section 5. The General Manager or his designee is authorized and directed to file with
the County of Orange Auditor /Controller a copy of this Resolution together
with the listing of parcel numbers and amounts of charges shown in Exhibit
"A" and such other documentation as the County Auditor /Controller may
require in order to accomplish the purpose of this Resolution.
Resolution No. 09 -10 Sewer Maintenance Assessment 2
Section 6. Resolution No. 08 -09 is superseded effective immediately by the adoption of
this Resolution.
PASSED AND ADOPTED this 23rd day of July 2009, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
John W. Summerfield, President
Yorba Linda Water District
ATTEST:
Ken Vecchiarelli, Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
McCormick, Kidman and Behrens
Resolution No. 09 -10 Sewer Maintenance Assessment
Meeting Date:
To:
From:
Presented By:
AGENDA REPORT
July 23, 2009
Board of Directors
Ken Vecchiarelli, General
Manager
Pat Grady, Assistant General
Manager
Budgeted
ITEM NO. 9.1
Yes
Dept: Information
Technology
Reviewed by Legal: N/A
Prepared By: Pat Grady, Assistant General
Manager
Subject: Web Site and Online Utility Billing Payments Update
SUMMARY:
Staff will update and present recent additions to the District's web site, including a status and
demonstration of the online utility billing payment system for District customers.
STAFF RECOMMENDATION:
This is for information only. No action is required.
AGENDA REPORT
Meeting Date: July 23, 2009
Subject: Finance - Accounting Committee
(Beverage /Summerfield) Alternate: Mills
Minutes of meeting held July 14, 4:00 p.m.
Meeting scheduled for August 11, 4:00 p.m.
11,,UUUUUUUUU ME
ATTACHMENTS:
Name: Description:
071409 FA - Minutes.doc FA Mtg Minutes 07/14/09
ITEM NO. 11.2
Type:
Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
FINANCE - ACCOUNTING COMMITTEE MEETING
July 14, 2009
A meeting of the Finance - Accounting Committee was called to order by Director
Beverage at 4:00 p.m. The meeting was held at the District's Administrative Office at
1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE
Director Michael J. Beverage, Chair
Director William R. Mills, Alternate
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
STAFF
Ken Vecchiarelli, General Manager
Diane Cyganik, Finance Director
Sandi Van Etten, Senior Accountant
2.1. Monthly Financial Statements for May 2009
The financial statements were reviewed and accepted as presented.
2.2. Monthly Investment Report for May 2009
The investment report was reviewed and accepted as presented.
3. DISCUSSION ITEMS
3.1. Monthly Portfolio Reports for June 2009
Mr. Khorey was contacted prior to the meeting and reported to staff that
the portfolio was stable at the present time. The Committee had no
questions for Mr. Khorey and therefore did not call him.
3.2. Locke Ranch Sewer Assessment
The Locke Ranch Sewer Assessments will be presented at the next Board
meeting. Staff reported it was not necessary to raise sewer rates at this
time.
3.3. Future Agenda Items and Staff Tasks
Mr. Beverage asked for a comparison with other cities /agencies rate
increases. He also was interested in whether the state Individual
Registered Warrants (IOUs) could be considered a form of investment for
the District since the state has promised to pay 3.75% interest if the
warrants are held until October.
4. ADJOURNMENT
4.1. The Committee adjourned at 5:00 p.m. The next regular meeting of the
Finance - Accounting Committee will be held August 11, 2009 at 4:00 p.m.
1
ITEM NO. 11.3
AGENDA REPORT
Meeting Date: July 23, 2009
Subject: Personnel -Risk Management Committee
(Armstrong /Collett) Alternate: Summerfield
Minutes of meeting held July 13, 4:00 p.m.
Meeting scheduled for August 10, 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
071309 PRM - Minutes.doc PRM Mtg Minutes 07/13/2009 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL -RISK MANAGEMENT COMMITTEE MEETING
July 13, 2009
A meeting of the Personnel -Risk Management Committee was called to order by
Director Armstrong at 4:00 p.m. The meeting was held at the District's Administrative
Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE
Director Paul Armstrong, Chair
Director Ric Collett
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
STAFF
Pat Grady, Assistant General Manager
Gina Knight, Human Resources Manager
2.1. Status of Recruitments
Staff gave an update on the current recruitment for a Sr. Project Manager
and announced the resignation of a 20 year veteran employee.
2.2. Status of Risk Management Activities
Staff gave an update on future risk management /safety related training
workshops which will be conducted on District property and open to other
agencies.
2.3. Future Agenda Items and Staff Tasks
None.
On a motion by Director Armstrong, seconded by Director Collett, the Committee
entered into Closed Session at 4:19 p.m.
3. CLOSED SESSION
3.1. Conference with Labor Negotiators Pursuant to Section 54957.6 of the
California Government Code
Agency Designated Representatives:
Ken Vecchiarelli
Pat Grady
Gina Knight
Employee Organization:
Yorba Linda Water District Employees Association
1
The Committee reconvened in Open Session at 4:25 p.m. Director Armstrong
announced that there were no reportable items from Closed Session.
4. ADJOURNMENT
4.1. The Committee adjourned at 4:40 p.m. The next regular meeting of the
Personnel -Risk Management Committee will be held August 10, 2009 at
4:00 p.m.
2
ITEM NO. 11.8
AGENDA REPORT
Meeting Date: July 23, 2009
Subject: Revenues and Rates Ad Hoc Committee
(Collet /Mills)
Minutes of meeting held July 20, 4:00 p.m. (to be provided at the meeting).
Meeting to be scheduled.
ATTACHMENTS:
Name: Description: Type:
072009 RR - Minutes.doc RR Mtg Minutes 07/20/09 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
REVENUES AND RATES COMMITTEE MEETING
July 20, 2009
A meeting of the Revenues and Rates Committee was called to order by Director Collett
at 10:00 a.m. The meeting was held at the District's Administrative Office at 1717 E
Miraloma Ave, Placentia CA 92870.
COMMITTEE
Director Ric Collett, Chair
Director William R. Mills
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
STAFF
Ken Vecchiarelli, General Manager
Pat Grady, Assistant General Manager
2.1. Notice of Public Hearing to Consider 2009 Water Rate Report
Mr. Vecchiarelli passed out copies of the public hearing notices which
were mailed out early last week. Director Collett had already seen and
reviewed his while Director Mills had not yet seen one. The Committee
discussed the major components and the bold message items in the
notice, all of which were explained and discussed in more detail in the
Water Rate Report Discussion Item 2.2.
2.2. Draft 2009 Water Rate Report
The Committee reviewed and discussed staff's PowerPoint presentation
summarizing the water rate study and staff's recommendation for a water
rate increase, including an option for a tiered rate structure for single
family residential customers. The Committee asked questions and
provided comments and perspectives to include other information in the
presentation and Draft Water Rate Report, which will be brought to the full
Board for review at the August 13th Meeting.
2.3. Future Agenda Items and Staff Tasks
None.
3. ADJOURNMENT
3.1. The Committee adjourned at 11:20 a.m. The next meeting of the
Revenues and Rates Committee will be scheduled as needed.
1
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: July 23, 2009
Subject: Meetings from July 24, 2009 thru August 31, 2009
STAFF RECOMMENDATION:
Authorize Directors and such staff members of the District as approved by the General Manager to
attend the listed meetings.
ATTACHMENTS:
Nu,,, -.
BOD Activities Calendar.pdf
Description:
BOD Activities Calendar
Board of Directors Activity Calendar
Event
July 2009
Yorba Linda Planning Commission
August 2009
Citizens Advisory Committee
Public Information - Technology Committee
Yorba Linda City Council
MWDOC /MWD Workshop
OCWD Board
Planning- Engineering- Operations Committee
Personnel -Risk Management Committee
Finance - Accounting Committee
Yorba Linda Planning Commission
District Board Meeting
Exec utive- Admin- Organizational Committee
Yorba Linda City Council
MWDOC Board
OCWD Board
Citizens Advisory Committee
Yorba Linda Planning Commission
District Board Meeting
Date Time Attendance by:
Wed, Jul 29 7:OOPM Collett
Mon, Aug 3
Tue, Aug 4
Tue, Aug 4
Wed, Aug 5
Wed, Aug 5
Thu, Aug 6
Mon, Aug 10
Tue, Aug 11
Wed, Aug 12
Thu, Aug 13
Tue, Aug 18
Tue, Aug 18
Wed, Aug 19
Wed, Aug 19
Mon, Aug 24
Wed, Aug 26
Thu, Aug 27
8:30AM
4:OOPM
6:30PM
7:30AM
5:OOPM
4:OOPM
4:OOPM
4:OOPM
7:OOPM
8:30AM
4:OOPM
6:30PM
8:30AM
5:OOPM
8:30AM
7:OOPM
6:30PM
Collett /Beverage
Mills
Staff
Staff
Mills /Armstrong
Armstrong /Collett
Beverage /S um merfi eld
Collett
Summerfield /Mills
Armstrong
Staff
Staff
Summerfield
7/17/2009 1 1 :51 :49 AM
ITEM NO. 14.1
AGENDA REPORT
Meeting Date: July 23, 2009
Subject: Independent Special Districts of Orange County Quarterly Meeting - July 30,
2009
2009 Public Official Conference - September 24 -26, 2009
STAFF RECOMMENDATION:
Authorize Directors and such staff members of the District as approved by the General Manager to
attend the listed conferences and seminars.
ATTACHMENTS:
Description: Type:
ISDOC_Quarterly Meeting.pdf ISDOC Quarterly Meeting Backup Material
Public Officials Conference.pdf Public Officials Conference Backup Material
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY
(ISDOC)
Saundra Jacobs
President
[6]no���g
THURSDAY, JULY 305 2009
11:30 A.M. - 1:00 P.M.
SANDRA HUTCH ENS
Orange County Sheriff - Coroner
1s' Year in Re view -
A Look at Reforms and Reorganization
within the Sheriff's Department
Location: MWDOC / OCWD Joint Board Room
18700 Ward Street, Fountain Valley, CA 92708
Lunch: $16 (advance payment required) or $20 at the door
Please make checks payable to "ISDOC - -
and mail to Joan Finneaan at 258 Sherwood greet, reet, Costa Mesa, CA 92627
RSVP: Joan Finnegan at (949) 548 -3690 by Friday, July 24, 2009
18700 Ward Street a Fountain Valley, CA 92708 a (714) 963 -3058 a (714) 964 -5930 fax
A Cucamonga Valley
� Water District
ROBERTA. DeLOACH
Secretary/Genaml Manager /CEO
Board President Mr. John Summerfield
Yorba Linda Water District
P.O. Box 309
Yorba Linda, CA 92885
Dear Board President Summerfield,
SUBJECT: 2009 PUBLIC OFFICIALS CONFERENCE
September 24 — 26, 2009 — Indian Wells, CA
CUCAMONGA VALLEY WATER DISTRICT
10440 Ashford Street
Rancho Cucamonga, CA 91730 -2799
(909) 987 -2591 Fax(909)476-8032
We are honored to invite you as an elected or appointed representative to participate in an exciting new event. This event is geared
specifically for the elected official, It will be a great opportunity for you to network with your fellow peers from all over the state. You
will be able to share ideas and develop solutions to the issues confronting elected officials today.
Mr. Lou Tice, Chairman of the Pacific Institute, Inc., is our invited key -note speaker. Mr, Tice is one of the most highly respected
educators in the world today. International business, political, and military leaders consult with him on how to bring out the best in
those with whom they work. He believes that you must "change the way you think and you change the way you run your life ".
The event will be held in September in Indian Wells at the Esmeraida Resort, We have a number of corporate sponsors for this event
which have allowed us to keep the registration and conference expenses to a minimum. A block of rooms have been reserved with a
special rate. Based on the initial response we have had for this conference we are anticipating a strong response and turnout. To
ensure that we are able to accommodate everyone's needs and allow for maximum participation we are asking that each agency limit
their attendance to two members each. This invitation is being sent to you as the chair or president of your organization and in
addition to your attendance we would request that you select one additional member from your board or council to attend
along with you. We appreciate your understanding.
If you have any questions regarding the conference, please contact Beth Barry at CVWD at (909) 483 -7302.
Sincerely,
Randall J. Reed Dr. Bill Mathis
Board President The Mathis Group
Cucamonga Valley
Water District
Mathis Group
RANDALL J. REED KATHYTIEGS OSCAR GONZALEZ
President Vice Presldertt Director
Thomas P. Evans
Board President
,.
WESTERN '"
MUNICIPAL . _
WATER
DISTRICT
HENRY L. "HANK -STOP JAMES V. CURATALO, JR.
Director Director
Publu Off ciafs `W'orksfiop - 'Taking your Board or Council to the 5W4 Leve11"
September 24 - 26, 2009
Rrnaissance Esmeralda Tsort
44 -400 Indian Welxs Lane, Indian Weffs, CA
Name
Title
Organization
Address
City, State, Zip
Phone (best contact number)
Attendee's E -mail address
E -mail address to send confirmation
Events, Registration & Fees
-ZJ�
Thursday evening reception/dinner @ Sponsored -0-
Spouse's name, if attending Event
Conference Friday and half -day Saturday
Friday evening reception/dinner (registrants)
Friday evening reception/dinner (spouse)
TOTAL REGISTRATION
* *Make Check payable to CV'WD,
atm: Robert DeLoachfPublic Officials Conference
@ $275.00 $
@ Sponsored -0-
Event
$ 30.00 $
Hotel Accommodations: The Renaissance Esmeralda Resort is providing lodging at
the reduced rate of $179.00 The Deadline for reservations is August 20, 2009.
Contact Renaissance Reservations at (800) 446 -9875 or (877) 804 -4070. Specify "Public
Officials Workshop" to get the discounted rate.
Questions? Weed more information? Contact Beth at (909) 483 -7302
tSEh k rich AM 't 3 y MOAJi) A
7v 15,000-f C°,!t TO/Zl vzs
Yorba Linda
Water District
CHANGE OF DATE
Notice of Public Hearing to Consider Increasing and Modifying Water Rates
NOTICE IS HEREBY GIVEN that the public hearing to consider modifying and increasing rates for water service has
been rescheduled to Thursday, September 10, 2009 at 6:30 P.M. or as soon as possible thereafter in the Yorba Linda
Water District Board Chambers, 1717 East Miraloma Avenue, Placentia, CA 92870. At the public hearing, the Board of
Directors will consider written objections and protests to the proposed changes that have been received prior to the
conclusion of the public hearing. Such protests must be mailed in advance to the attention of the Board Secretary at
Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309, delivered in advance of the public hearing to
the District offices at the address above and filed with the Board Secretary, or delivered in person and received by the
Secretary prior to the conclusion of the public hearing.
Water Charee Increase for All Customers and a
Tiered Rate Ontion for Single Family Residential
Customers
Proposed Effective Date — September 14, 2009
Rate adjustments are being proposed to the water rates
due to the increasing costs of operating, maintaining, and
replacing the District's water system, the increasing costs
of purchasing and delivering safe and reliable water
service to the community, in addition to encouraging
water users to conserve valuable water resources.
The District's water suppliers, in addition to raising their
rates significantly, have established a water supply
allocation for FY 2009/10, starting July 1, 2009. This
allocation limits the amount of water that can be
purchased at the new wholesale rates, then cuts that
historic average by nearly ten percent. Above these
limits, additional and dramatic water supply cost increases
have been established. Within the allocation limit, the
District will pay $701 per acre foot (at), effective
September 1, 2009. The District may purchase
approximately 1,640 acre feet of additional water at a rate
of $1,889 per acre foot (Overage Level 1). Water above
this amount may be purchased at $3,077 per acre foot
(Overage Level 2). These water costs are truly
unprecedented and require a different approach to setting
water rates. This wholesale water pricing requires retail
agencies to promote water conservation goals to assure
costs passed on to our customers, costs that are largely
beyond the District's control, stay as reasonable as
possible.
This public hearing will consider an increase in the
water consumption charge per unit, from the current
rate of $1.79 to $2.52. One unit of water is equal to 748
gallons. The hearing will also consider the establish-
ment of an alternative tiered water rate structure for
single - family residential customers that have a dedi-
cated water meter serving only their property. These
customers represent over 90% of the District's account
base. The proposed tiers are shown in Table "A ".
If the tiered rate alternative is not adopted by the Board,
the flat charge of $2.52 per unit, if approved for all other
customers, would also apply to single family residential
accounts. If approved, the new rates will become
effective on September 14, 2009. The tiered rates and
associated ranges have been established to be as revenue
neutral as practical, using historical average water use
ranges, and applying the District's current water supply
allocation. Residential customers have an opportunity
with the tiered rate structure to lower thew water bills
within the first two tiers, when compared to the fixed rate
charge of $2.52 per unit applied to the same amount of
water used. Customers that use water in the higher
ranges, pay a higher rate for the increments within that
range only.
Fable "A"
Residential
- Proposed Tiered Rate
Customers (Sin}
Effective September 14,
Water Consumed
Water Charge
le Famill )
2009
Price Per Unit
1 units
Tier I
1 units
2.50
Tier HI
31 — .1 units
2.83
Tier IV
61 — :1 units
3.16
Basic Service Charee Increase
Proposed Effective Date — September 14. 2009
This public hearing will also consider an increase to
the basic service charge from the current rate of $835
per month to $10.20 per month. If approved, this new
rate will also take effect September 14, 2009. The basic
service charge provides a fixed revenue stream for the
District, equivalent to approximately 25% of the fixed
costs of providing water service. Fixed costs are
considered those costs that are not directly related to the
purchase of water and the energy required to pump it
throughout our service area. Examples of fixed costs
include materials, supplies, services, salaries, benefits, and
interest and debt principal payments. These costs are
incurred regardless of the amount of water purchased and
sold.
Example Charges of Proposed Rates
Your water bill is calculated by tatting the units of water
used within the billing period (typically thirty days) and
multiplying that number times the appropriate water
charge per unit. The basic service charge is then added to
get the total. The average residential water use is around
30 units per month. An example of a typical 30 unit bill
using the current rates is shown below, with the same bill
calculated using the proposed new fuzed and tiered rate
alternatives for single family customers. For all other
customers, the same bill calculated using the proposed
fixed rate would apply.
Current Cost for 30 units of Water (All Customers):
Water Charge
Water Usage 30 (units) x $1.79 = $53.70
Basic Service Charge 8.35
Total Current Charges $62.05
Prouosed Cost for 30 units of Water Using Flat Rate
(All Customers) - effective September 14.2009:
Water Charge
Water Usage 30 (units) x $2.52 = $75.60
Basic Service Charge 10_20
Total Proposed Charges (Fixed Rate) $85.80
Proposed Cost for 30 units of Water Using Alternative
Tiered Rate (Single Family Residential Only) -
effective September 14,2009:
Water Charge
Tier I Water Usage 10 (units) x $2.17 = $21.70
Tier II Water Usage 20 (units) x $2.50 = $50.00
Basic Service Charge 10.20
Total Proposed Charges (Tiered Rate) $81.90
Comparative Results: Tiered rate total is $3.90 less than with
fixed rate water charge for the average bill of 30 units.
Proposed Water Rate for Water Sold Above YLWD's
Allocation in FY 2009/10 (Overage Level 1 and 2)
The proposed water rates described above were derived
using the expenses and revenues identified in the
approved Budget for FY 2009/10, along with the target
rates and revenues calculated in the Draft 2009 Water
Rate Report and as advised by the Board of Directors.
The projected water rate revenues fall substantially short
of entirely funding the cost of providing services as
identified in the Adopted Budget. Nonetheless, if the
District reaches its allocation point some time before the
end of the fiscal year (June 30, 2010) and our customers
still have water demands to be met; the only additional
expenses the District will need to meet are the new
variable water operating costs, which includes the
wholesale cost of the incremental water purchased and the
additional energy (power) costs used to pump it through
the community. The Draft 2009 Water Rate Report
shows that the average cost of power for pumping in
FY2009 /10 is projected to be $68.73 per acre foot (af).
As previously identified in this notice, the District's water
suppliers have set the purchase price for water above
YLWD's allocation point, at $1,889 per of for the fast
1,640 af. The costs are set at $3,077 for every acre foot
purchased thereafter. The combined cost for water and
power therefore is $1,889 + 68.73 = $1,957.73/af for the
first overage level above allocation (wholesale cost), and
$3,077 + 68.73 = $3,145.73/af for all water purchased in
the second overage level (wholesale cost). As there are
435.6 units in an acre foot, the unit cost of water above
allocation is $1,957.73 divided by 435.6, or $4.49
(Overage Level 1) per unit for the fast 1,640 of and
$3,145.73 divided by 435.6, or $7.22 (Overage Level 2)
per unit thereafter.
This public hearing will consider an increase in the
water consumption charge of $4.49 per unit and $7.22
per unit, respectively, for Overage Level 1 and
Overage Level 2, water use above allocation levels.
These allocations may be established by separate
resolution of the Board of Directors. Alternatively, the
Board may choose to establish a fine or penalty of up to
$10 per unit of water used in excess of the established
allocation. Such fine or penalty must be adopted by
separate Board Resolution. If the District has collected
Overage Level 1, Overage Level 2 or alternate fines for
water use above allocations, and following the water year
audit, it is determined that the District will not be required
to pay for all or any portion of this water at the above
allocation prices, the Board may refund the surplus
increment, transfer the balance to a rate stabilization fund
for future use, commit the balance to active water
conservation programs and improvements, or any
combination of the above options, as approved by the
Board of Directors at the public hearing.
Documents Available for Review:
The Adopted FY 2009/10 Budget and the Draft 2009
Water Rate Report may be viewed at the District's offices
at the address on the front page of this notice, or by
accessing the District's website at www.ylwd.com.
If you received this notice, but are not the property
owner or the tenant responsible for payment of the
water bill, please forward this notice to the responsible
party.
DR��INf{� s /Vlf� ILEA ROAIdAY' </14y 13
rO A AP'k 'C CaS T0"C -,eS
®Yorba Linda
Water District
Notice of Public Hearing to Consider Increasing and Modifying Water Rates
NOTICE IS HEREBY GIVEN that a public hearing to consider modifying and increasing rates for water service will be
held on Thursday, August 27, 2009 at 6:30 P.M. or as soon as possible thereafter in the Yorba Linda Water District Board
Chambers, 1717 East Miraloma Avenue, Placentia, CA 92870. At the public hearing, the Board of Directors will consider
written objections and protests to the proposed changes that have been received prior to the conclusion of the public
hearing. Such protests must be mailed in advance to the attention of the Board Secretary at Yorba Linda Water District,
P.O. Box 309, Yorba Linda, CA 92885 -0309, delivered in advance of the public hearing to the District offices at the
address above and filed with the Board Secretary, or delivered in person and received by the Secretary prior to the
conclusion of the public hearing.
Water Charee Increase for All Customers and a
Tiered Rate Option for Sinele Family Residential
Customers
Proposed Effective Date — September 1. 2009
Rate adjustments are being proposed to the water rates
due to the increasing costs of operating, maintaining, and
replacing the District's water system, the increasing costs
of purchasing and delivering safe and reliable water
service to the community, in addition to encouraging
water users to conserve valuable water resources.
The District's water suppliers, in addition to raising their
rates significantly, have established a water supply
allocation for FY 2009/10, starting July 1, 2009. This
allocation limits the amount of water that can be
purchased at the new wholesale rates, then cuts that
historic average by nearly ten percent. Above these
limits, additional and dramatic water supply cost increases
have been established. Within the allocation limit, the
District will pay $701 per acre foot (af), effective
September 1, 2009. The District may purchase
approximately 1,640 acre feet of additional water at a rate
of $1,889 per acre foot (Overage Level 1). Water above
this amount may be purchased at $3,077 per acre foot
(Overage Level 2). These water costs are truly
unprecedented and require a different approach to setting
water rates. This wholesale water pricing requires retail
agencies to promote water conservation goals to assure
costs passed on to our customers, costs that are largely
beyond the District's control, stay as reasonable as
possible.
This public hearing will consider an increase in the
water consumption charge per unit, from the current
rate of $1.79 to $2.52. One unit of water is equal to 748
gallons. The hearing will also consider the establish-
ment of an alternative tiered water rate structure for
single - family residential customers that have a dedi-
cated water meter serving only their property. These
customers represent over 90% of the District's account
base. The proposed tiers are shown in Table "A ".
If the tiered rate alternative is not adopted by the Board,
the flat charge of $2.52 per unit, if approved for all other
customers, would also apply to single family residential
accounts. If approved, the new rates will become
effective on September 1, 2009. The tiered rates and
associated ranges have been established to be as revenue
neutral as practical, using historical average water use
ranges, and applying the District's current water supply
allocation. Residential customers have an opportunity
with the tiered rate structure to lower their water bills
within the first two tiers, when compared to the fixed rate
charge of $2.52 per unit applied to the same amount of
water used. Customers that use water in the higher
ranges, pay a higher rate for the increments within that
range only.
I able "A"
Residential
- Proposed Tiered Rate
Custolners (Single
Water Consumed
NN'mer Charge
kiiiiii)
Price Per Unit
Tier I
1— 10 units
$2.17
Tier H
11— 30 units
2.50
Tier III
31— 60 units
2.83
Tier IV
61— 80 units
3.16
Tier V
81+ units
3.49
Basic Service Charge Increase
Proposed Effective Date — September 1. 2009
This public hearing will also consider an increase to
the basic service charge from the current rate of $8.35
per month to $10.20 per month. If approved, this new
rate will also take effect September 1, 2009. The basic
service charge provides a fixed revenue stream for the
District, equivalent to approximately 25% of the fixed
costs of providing water service. Fixed costs are
considered those costs that are not directly related to the
purchase of water and the energy required to pump it
throughout our service area. Examples of fixed costs
include materials, supplies, services, salaries, benefits, and
interest and debt principal payments. These costs are
incurred regardless of the amount of water purchased and
sold.
Example Charges of Proposed Rates
Your water bill is calculated by taking the units of water
used within the billing period (typically thirty days) and
multiplying that number times the appropriate water
charge per unit. The basic service charge is then added to
get the total. The average residential water use is around
30 units per month. An example of a typical 30 unit bill
using the current rates is shown below, with the same bill
calculated using the proposed new fixed and tiered rate
alternatives for single family customers. For all other
customers, the same bill calculated using the proposed
fixed rate would apply.
Current Cost for 30 units of Water (All Customers):
Water Charge
Water Usage 30 (units) x $1.79 = $53.70
Basic Service Charge 8.35
Total Current Charges $62.05
Proposed Cost for 30 units of using Water Flat Rate
(All Customers) - effective September 1.2009:
Water Charge
Water Usage 30 (units) x $2.52 = $75.60
Basic Service Charge 10_20
Total Proposed Charges (Fixed Rate) $85.80
Proposed Cost for 30 units of Water Usine Alternative
Tiered Rate (Sinele Family Residential Only) -
effective September 1.2009:
Water Charge
Tier I Water Usage 10 (units) x $2.17 = $21.70
Tier II Water Usage 20 (units) x $2.50 = $50.00
Basic Service Charge 10_20
Total Proposed Charges (Tiered Rate) $81.90
Comparative Results: Tiered rate total is $3.90 less than
with fixed rate water charge for the average bill of 30
units.
Proposed Water Rate for Water Sold Above YLWD's
Allocation in FY 2009/10 (Overage Level 1 and 2)
The proposed water rates described above were derived
using the expenses and revenues identified in the
approved Budget for FY 2009/10, along with the target
rates and revenues calculated in the Draft 2009 Water
Rate Report and as advised by the Board of Directors.
The projected water rate revenues fall substantially short
of entirely funding the cost of providing services as
identified in the Adopted Budget. Nonetheless, if the
District reaches its allocation point some time before the
end of the fiscal year (June 30, 2010) and our customers
still have water demands to be met; the only additional
expenses the District will need to meet are the new
variable water operating costs, which includes the
wholesale cost of the incremental water purchased and the
additional energy (power) costs used to pump it through
the community. The Draft 2009 Water Rate Report
shows that the average cost of power for pumping in
FY2009 /10 is projected to be $68.73 per acre foot (af).
As previously identified in this notice, the District's water
suppliers have set the purchase price for water above
YLWD's allocation point, at $1,889 per of for the first
1,640 af. The costs are set at $3,077 for every acre foot
purchased thereafter. The combined cost for water and
power therefore is $1,889 + 68.73 = $1,957.73/af for the
first overage level above allocation (wholesale cost), and
$3,077 + 68.73 = $3,145.73/af for all water purchased in
the second overage level (wholesale cost). As there are
435.6 units in an acre foot, the unit cost of water above
allocation is $1,957.73 divided by 435.6, or $4.49
(Overage Level 1) per unit for the first 1,640 of and
$3,145.73 divided by 435.6, or $7.22 (Overage Level 2)
per unit thereafter.
This public hearing will consider an increase in the
water consumption charge of $4.49 per unit and $7.22
per unit, respectively, for Overage Level 1 and
Overage Level 2 water use above allocation levels.
These allocations may be established by separate
resolution of the Board of Directors. Alternatively, the
Board may choose to establish a fine or penalty of up to
$10 per unit of water used in excess of the established
allocation. Such fine or penalty must be adopted by
separate Board Resolution. If the District has collected
Overage Level 1, Overage Level 2 or alternate fines for
water use above allocations, and following the water year
audit, it is determined that the District will not be required
to pay for all or any portion of this water at the above
allocation prices, the Board may refund the surplus
increment, transfer the balance to a rate stabilization fund
for future use, commit the balance to active water
conservation programs and improvements, or any
combination of the above options, as approved by the
Board of Directors at the public hearing.
Documents Available for Review:
The Adopted FY 2009/10 Budget and the Draft 2009
Water Rate Report may be viewed at the District's offices
at the address on the front page of this notice, or by
accessing the District's website at www.ylwd.com.
If you received this notice, but are not the property
owner or the tenant responsible for payment of the
water bill, please forward this notice to the responsible
party.
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ro AWgox . J, coo �usrori'1��5
Yorba Linda
Water District
Notice of Public Hearing to Consider Increasing and Modifying Water Rates
NOTICE IS HEREBY GIVEN that a public hearing to consider modifying and increasing rates for water service will be
held on Thursday, September 10, 2009 at 6:30 P.M. or as soon as possible thereafter in the Yorba Linda Water District
Board Chambers, 1717 East Miraloma Avenue, Placentia, CA 92870. At the public hearing, the Board of Directors will
consider written objections and protests to the proposed changes that have been received prior to the conclusion of the
public hearing. Such protests must be mailed in advance to the attention of the Board Secretary at Yorba Linda Water
District, P.O. Box 309, Yorba Linda, CA 92885 -0309, delivered in advance of the public hearing to the District offices at
the address above and filed with the Board Secretary, or delivered in person and received by the Secretary prior to the
conclusion of the public hearing.
Water Charee Increase for All Customers and a
Tiered Rate Option for Single Family Residential
Customers
Proposed Effective Date — September 14, 2009
Rate adjustments are being proposed to the water rates
due to the increasing costs of operating, maintaining, and
replacing the District's water system, the increasing costs
of purchasing and delivering safe and reliable water
service to the community, in addition to encouraging
water users to conserve valuable water resources.
The District's water suppliers, in addition to raising their
rates significantly, have established a water supply
allocation for FY 2009/10, starting July 1, 2009. This
allocation limits the amount of water that can be
purchased at the new wholesale rates, then cuts that
historic average by nearly ten percent. Above these
limits, additional and dramatic water supply cost increases
have been established. Within the allocation limit, the
District will pay $701 per acre foot (af), effective
September 1, 2009. The District may purchase
approximately 1,640 acre feet of additional water at a rate
of $1,889 per acre foot (Overage Level 1). Water above
this amount may be purchased at $3,077 per acre foot
(Overage Level 2). These water costs are truly
unprecedented and require a different approach to setting
water rates. This wholesale water pricing requires retail
agencies to promote water conservation goals to assure
costs passed on to our customers, costs that are largely
beyond the District's control, stay as reasonable as
possible.
This public hearing will consider an increase in the
water consumption charge per unit, from the current
rate of $1.79 to $2.52. One unit of water is equal to 748
gallons. The hearing will also consider the establish-
ment of an alternative tiered water rate structure for
single - family residential customers that have a dedi-
cated water meter serving only their property. These
customers represent over 90% of the District's account
base. The proposed tiers are shown in Table 'W'.
If the tiered rate alternative is not adopted by the Board,
the flat charge of $2.52 per unit, if approved for all other
customers, would also apply to single family residential
accounts. If approved, the new rates will become
effective on September 14, 2009. The tiered rates and
associated ranges have been established to be as revenue
neutral as practical, using historical average water use
ranges, and applying the District's current water supply
allocation. Residential customers have an opportunity
with the tiered rate structure to lower their water bills
within the first two tiers, when compared to the fixed rate
charge of $2.52 per unit applied to the same amount of
water used. Customers that use water in the higher
ranges, pay a higher rate for the increments within that
range only.
Residential
Cus(olners (Single
Water Consumed
Faluil)
Price Per Unit
Tier I
I —10 units
$2.17
Tier H
11 — 30 units
2.50
Tier HI
31— 60 units
2.83
Tier IV
61 — 80 units
3.16
Tier V
81+ units
3.49
Basic Service Charee Increase
Pr000sed Effective Date — September 14. 2009
This public hearing will also consider an increase to
the basic service charge from the current rate of $8.35
per mouth to $10.20 per month. If approved, this new
rate will also take effect September 14, 2009. The basic
service charge provides a fixed revenue stream for the
District, equivalent to approximately 25% of the fixed
costs of providing water service. Fixed costs are
considered those costs that are not directly related to the
purchase of water and the energy required to pump it
throughout our service area. Examples of fixed costs
include materials, supplies, services, salaries, benefits, and
interest and debt principal payments. These costs are
incurred regardless of the amount of water purchased and
sold.
Example Charges of Proposed Rates
Your water bill is calculated by taking the units of water
used within the billing period (typically thirty days) and
multiplying that number times the appropriate water
charge per unit. The basic service charge is then added to
get the total. The average residential water use is around
30 units per month. An example of a typical 30 unit bill
using the current rates is shown below, with the same bill
calculated using the proposed new fixed and tiered rate
alternatives for single family customers. For all other
customers, the same bill calculated using the proposed
fixed rate would apply.
Current Cost for 30 units of Water (All Customers):
Water Charge
Water Usage 30 (units) x $1.79 = $53.70
Basic Service Charge 8.35
Total Current Charges $62.05
Proposed Cost for 30 units of Water Usin¢ Flat Rate
(All Customers) - effective September 14.2009:
Water Charge
Water Usage 30 (units) x $2.52 = $75.60
Basic Service Charge 10_20
Total Proposed Charges (Fixed Rate) $85.80
Proposed Cost for 30 units of Water Usine Alternative
Tiered Rate (Single Family Residential Only) -
effective September 14,2009:
Water Charge
Tier I Water Usage 10 (units) x $2.17 = $21.70
Tier II Water Usage 20 (units) x $2.50 = $50.00
Basic Service Charge 10_20
Total Proposed Charges (Tiered Rate) $81.90
Comparative Results: Tiered rate total is $3.90 less than with
fixed rate water charge for the average bill of 30 units.
Proposed Water Rate for Water Sold Above YI D's
Allocation in FY 2009/10 (Overage Level 1 and 2)
The proposed water rates described above were derived
using the expenses and revenues identified in the
approved Budget for FY 2009/10, along with the target
rates and revenues calculated in the Draft 2009 Water
Rate Report and as advised by the Board of Directors.
The projected water rate revenues fall substantially short
of entirely funding the cost of providing services as
identified in the Adopted Budget. Nonetheless, if the
District reaches its allocation point some time before the
end of the fiscal year (June 30, 2010) and our customers
still have water demands to be met; the only additional
expenses the District will need to meet are the new
variable water operating costs, which includes the
wholesale cost of the incremental water purchased and the
additional energy (power) costs used to pump it through
the community. The Draft 2009 Water Rate Report
shows that the average cost of power for pumping in
FY2009 /10 is projected to be $68.73 per acre foot (af).
As previously identified in this notice, the District's water
suppliers have set the purchase price for water above
YLWD's allocation point, at $1,889 per of for the first
1,640 af. The costs are set at $3,077 for every acre foot
purchased thereafter. The combined cost for water and
power therefore is $1,889 + 68.73 = $1,957.73/af for the
first overage level above allocation (wholesale cost), and
$3,077 + 68.73 = $3,145.73/af for all water purchased in
the second overage level (wholesale cost). As there are
435.6 units in an acre foot, the unit cost of water above
allocation is $1,957.73 divided by 435.6, or $4.49
(Overage Level 1) per unit for the first 1,640 of and
$3,145.73 divided by 435.6, or $7.22 (Overage Level 2)
per unit thereafter.
This public hearing will consider an increase in the
water consumption charge of $4.49 per unit and $7.22
per unit, respectively, for Overage Level 1 and
Overage Level 2, water use above allocation levels.
These allocations may be established by separate
resolution of the Board of Directors. Alternatively, the
Board may choose to establish a fine or penalty of up to
$10 per unit of water used in excess of the established
allocation. Such fine or penalty must be adopted by
separate Board Resolution. If the District has collected
Overage Level 1, Overage Level 2 or alternate fines for
water use above allocations, and following the water year
audit, it is determined that the District will not be required
to pay for all or any portion of this water at the above
allocation prices, the Board may refund the surplus
increment, transfer the balance to a rate stabilization fund
for future use, commit the balance to active water
conservation programs and improvements, or any
combination of the above options, as approved by the
Board of Directors at the public hearing.
Documents Available for Review:
The Adopted FY 2009/10 Budget and the Draft 2009
Water Rate Report may be viewed at the District's offices
at the address on the front page of this notice, or by
accessing the District's website at www.ylwd.com.
If you received this notice, but are not the property
owner or the tenant responsible for payment of the
water bill, please forward this notice to the responsible
party.