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HomeMy WebLinkAbout1977-11-10 - Board of Directors Meeting Minutes1358 November 10, 1977 The regular meeting of the Board of Directors of the Yorba Linda County Water District was called to order by President Clodt at 8:30 a.m. in the offices of the District on Plumosa Drive. Directors present and answering the roll: Fred Clodt, Merwin Wagner, Roy Knauft and Art Korn. Director Howard Lindow absent. Also present Ralph Shook general manager, Jean Mathews secretary, DuWayne Lidke and Bob Seamans from James Montgomery Consulting Eng- ineers, Rodger Howell attorney, Chuck Hobbs consultant, Richard Davalos engineering, P.D. Royere assistant general manager , Bob Rauch a public relations and communications person from Santa Barbara, Tom Marchese from S and S Construction, and Mrs. Millow from the Buena Vista Recreation Community and Steering Committee. Moved by Director Knauft seconded by Director Wagner to approve as mailed the minutes for November 2, 1977. Motion carried un- animously. Mr. Shook stated 77-4 "Yorba" had received on the a Public Hearing recommended that olutions. that both Annexation No. 77-3 and Annexation No. been approved by LAFCO and the resolutions were 8th of November in this office. Resolutions for on each of them have been prepared and Mr. Shook the Board proceed with the adoption of the res- Moved by Director Korn seconded by Director Knauft that Resolution No. 77-33 for Annexation 77-3 and 1-,Resolution No. 77-34 for Annex- ation No. 77-4 be adopted at this time, RESOLUTION NO. 77-33 entitled RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER. DISTRICT INITIATING PROCEEDINGS AND SETTING HEARING FOR ANNEXATION NO. 77-3 TO YORBA LINDA COUNTY WATER DISTRICT IN ACCORDANCE WITH GOVERNMENT CODE SECTION 56310 and RESOLUTION NO. 77-34 EiJTITLED RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT INITIATING PROCEEDINGS AD SETTING N iJG FOR AiJNEXATION NO. 77--4 TO YORBA LINDA COUNTY ~v'A HEARI TER DISTRICT IN ACCORDA_CE WITH GOVERNMENT CODE SECTION 56310, setting the hearing date on both annexations for 10:00 a.m. December 8, 1977. Roll call vote: Ayes: Directors Clodt, Wagner, Knauft and Korn. Noes: none. Absent: Director Lindow. Passed and adopted this 10th day of November 1977. Staff directed to re-assess t-he valuation of annexation 77-3 and 77-4 and the open Yorba parcel and determine if an island is needlessly being created. The general rule in annexations being to try and not create such islands. Richard Davalos presented Job 109 City of Yorba Linda Equesterian Facilities on Buena Vista. A brief history of the parcel showed that in 1914 there was stock on the land, however it was sold at auction in 1920 and was not stocked after that. For normal develop- ment on unstocked land the frontage fees plus meter and fire hyd- rants would cost about $9010. If the land was considered stocked the total fees without frontage $3500. Discussion. Mrs. Millow re- presenting the Buena Vista Recreation Community Steering Committee 1359 November 10, 1977 (continued) asked the Board to reconsider the fees and explained they were attempting to set up a park for the use of the general public, scout groups and the equesterian groups also but they were try- ing to do it with local contributions and not tax money, and that it was a slow process. Discussion. Moved by Director Knauft seconded by Director Wagner carried un- animously instructing staff to draw up an agreement for temporary water servi:cc for a five year time period to be reviewed at the end of that time, the agreement to state that in the event another use is made of the property the standard fees according to District rules and regulations in effect and due at that time, must be paid to the District. The hour of 9:00 a.m. having arrived,President Clodt declared the Public Hearing on Annexation 77-2 open. General Manager stated that notice had been published and posted as required by law, there were no written protests and no person present to protest the annex- ation. President Clodt declared the Public Hearing closed. Moved by Director Knauft seconded by Director Wagner to adopt RESOLUTION NO. 77-35 entitled RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT DETERMINING AND ORDERING ANNEXATION NO. 77-2 TO YORBA LINDA COUNTY WATER DISTRICT. Roll call vote: Ayes; Clodt, Wagner, Knauft and Korn. Noes; none. Absent, Director Lindow. Adopted this 10th day of November 1977. Gordon Peterson and Bob McAtee the CPA from Hansen 9 Peterson, auditors came into the meeting. Mr. McAtee spoke regarding the financial statement he had prepared upon the completion of the year end audit. He also suggested that the depreciation schedule should be reviewed, perhaps more or less time should be set for the dep- reciation of certain meters and equipment. He also recommended that the rates charged for equipment used by the District should be reviewed, preparation of an accounting manual and the need for someone to assist Alan Ledbetter because he is unable to get month end reports finished so the books have to be kept open until his work is completed. The Board thanked Mr. McAtee for his report and suggested that he prepare a proposal for the next year's audit. Dick Rollins from Broadmore homes had come into the meeting to discuss the temporary service from a MWD blow off east of the District. Moved by Director Korn seconded by Director Knauft approving staff recommendations for the District to request temporary service conn- ection from MWDOC for a 2 year period, motion carried unanimously. General manager Shook said that an Agreement had been prepared by staff for the intertie with Anaheim and the rough draft had been sent the City of Anaheim for their comments. Moved by Director Wagner seconded by Director Knauft carried un- animously to approve in concept the City of Anaheim and District Intertie Agreement, motion carried unanimously. November 10, 1977(continued) 1360 Moved by Director Knauft seconded by Director Wagner carried un- animously to approve the audited bills and refunds for payment in the amount of $44,765.11 on checks 4888 through 4968. Moved by Director Wagner seconded by Director Knauft and un- animously carried, all Directors are hereby authorized to leave the State of California for either business or personal reasons between now and the next regular meeting of the Board of Directors. Chuck Hobbs introduced Bob Rausch a communications and public re- lations person from Santa Barbara. Mr. Rausch said that he felt the District had been making an attempt to get news releases out because he had looked at the files, however, he felt a more per- sonal tact should be used, mailing news releases was not a guar- antee that they would be published. He also suggested that better prepared information should be sent or given to new customers, an annual report of some type and that more participation by the Board members in some manner would be most beneficial to the District. Discussion. Mr. George Trammel came into the meeting with a complaint on a delinquent notice he had received. Discussion. Mr. Trammel left. Mr. Davalos presented the following jobs which were all standard and recommended the Board's approval: Job 1010 for water and sewer Job 1026 for water, Job 1029 for water and Job 937 Fairgreen ease- ment water line installation. Moved by Director Knauft seconded by Director Wagner to approve staff recommendations as presented, motion carried unanimously. Director C1odt reported on the city council meeting November 7. DuWayne Lidke reported that he had contact the planning commissions of Riverside, San Bernardino and Orange County and was progressing on the master plan as discussed. Chuck Hobbs also suggested that we would need to check with City Planning departments as well as county. Mr. Hobbs said that he felt that after meeting with the Green River Assocation that they would participate financially in the planning of that area. He set a figure at between $8,000 and $10,000 and said that he felt a letter to the association suggesting they part- icipate in this conceptual planning with a contribution of one half of the above named figure should be written. Discussion. Director Korn left the meeting at 11:45 a.m. Moved by Director Knauft seconded by Director Wagner carried un- animously that a response be made to the Green River Area Property Owners Association letter and the suggestion be made that secondary recovery of water for irrigation purposes, and a request for assist- ance financially in the conceptual planning for that area. Moved by Director Knauft seconded by Director Wagner to adjo` n to November 23, 1977. "e~ _ e:,C~ , Jean E. Math,-wq