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HomeMy WebLinkAbout1977-12-29 - Board of Directors Meeting Minutes1370 December 29, 1977 The adjourned meeting of the Board of Directors of the Yorba Linda County Water District was called to order by President Knauft at 8:30 a.m. in the District offices on Plumosa Drive. Directors present and answering the roll call: Knauft, Lindow, Korn, Clodt and Wagner. Also present Ralph Shook general manager, Jean Mathews secretary, P.D. Royere assistant general manager, Rodger Howell attorney and Chuck Hobbs consultant. Moved by Director Lindow seconded by Director Wagner to approve as mailed the minutes for December 22, motion carried unanimously. President Knauft turned the meeting over to general manager Ralph Shook. Mr. Korn reported there was no planning commission meeting on December 28, 1977. Mr. Shook said that he had a report ready on the review of consultants that the Board had asked for at a previous meeting. The consultants that were added earlier in the year are Dean Davisson - on public relations, Best, Best and Krieger attorneys and Chuck Hobbs consult- ant. The last proposal from Bob Rauch of Santa Barbara along the same lines as Dean Davisson included a six month program, suggested procedure, new logo, news releases, annual report, mailing material to go out with the bills and an information booklet prepared pro- fessionaly to give to new customers. Mr. Shook proposed to discontinue Dean Davisson's services, we are no longer in need of Best, Best and Krieger and to continue Chuck: Hobbs and engage the services of Bob Rauch for a six month program which would include a new logo, news releases the annual report and the information booklet he had suggest- ed for a total of $7900.00. Discussion. Chuck Hobbs said that for the next six months he had broken his services down in the following manner; Planning $3000.00, Financial management $3000.00, inter agency coordination $4000.00 and further accounting help from a CPA about $1000.00. Discussion. Chuck felt that he with the assistance of a CPA could up date and refine our accounting system and with proper instructions and follow up we would be able to get the reports needed and have safe guards built in, to insure more meaningful reporting. Discussion, decided that until the initial report came back from the meeting held in December it could not be decided how much planning and inter agency coordination would be needed, and how long we would need the services of Mr. Hobbs. Moved by Director Korn seconded by Director Lindow to continue the consulting service of Chuck Hobbs on a monthly basis until the in- itial report is complete and further decisions can be made. Motion carried unanimously. 1371 December 29, 1977 (continued) Moved by Director Wagner seconded by Director Clodt that a finance committee composed of Mr. Lindow and Mr. Korn meet with staff and structure the material for a work session and report back to the entire board as needed. Motion carried unanimously. Moved by Director Knauft seconded by Director Lindow that the Board present, past president Fred Clodt with an appropriate gavel for his years of service as President of the Board, motion carried un- animously. President Knauft declared a recess at 10:10 a.m. Meeting reconvened at 10:20 a.m. with all directors present. Board reviewed Bob Rauch's proposal, consulting service, customer information brochure, logo and the annual report for $6400.00 to June 30th. Moved by Director Clodt, seconded by Director Wagner carried un- animously that the previously appointed committee of Lindow and Korn review the need for a better P.R. program and report back to the Board. Rodger Howell reported that all the assignments were in order on the sewer refunds however he recommended that a form letter go out with the accepted assignment which explained that assignment of funds as named was no guarantee by the District that such funds would be paid in the ten year period. Moved by Director Korn seconded by Director Lindow to receive and file the assignments as approved by Attorney Howell. Motion carried unanimously. Richard Davalos came into the meeting. Art Korn reported that he had spent the entire day on Tuesday checking back through the sewer refund calculations and program for a better understanding of the program and its impact. Mr. Korn spoke at some length regarding this review and his con- clusions. He felt there was three solutions, and he felt that to continue the program as planned was the best of the three. Proceed with this years refunds as planned. Mr. Shook presented a summary of calculations for Area "C" acreage fees for the year 1978. Discussion. Moved by Director Lindow sec- onded by Director Wagner to adopt the rate of $850.00 and 1100.00 as recommended for Area "C", motion carried unanimously. December 29, 1977 (continued) 1372 Mr. Shook presented a summary of calculations for Area "BP1 acreage fees for the year 1978. Discussion. Moved by Director Lindow seconded by Director Wagner to approve the recommended acreage rates of $900 to 1100.00/ per acre for Area "B". Motion carried unanimously. The frontage fees for 1978 were explained by Richard Davalos , the formula for arriving at the new figures is an average of the last ten jobs. Moved by Director Lindow seconded by Director Korn to approve the frontage fee at $8.00/ ft but not less than $600.00/ minimum, motion carried unanimously. Moved by Director Lindow seconded by Director Clodt to adopt RESOLUTION NO. 77-42 entitled RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT WITH REGARD TO SEWER SERVICE AND FRONTAGE CHARGES FOR THE YEAR 1978. Adopted this 29th day of December 1977 by the following called vote: Ayes, Knauft, Lindow Korn, Clodt and Wagner. Noes, none. Absent, None. Moved by Director Wagner seconded by Director Clodt to approve the sewer refunds for 1977 for area "C" and "B" as presented, motion carried unanimously. Board expressed their thanks to Art Korn for his assistance in reviewing the sewer refund program. Moved by Director Korn seconded by Director Lindow to adjourn at 12:15 noon. Motion carried unanimously. can E. Mathews, Secretary