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Home My WebLink About2021-06-07 - YLWD-City of Yorba Linda Joint Agency Committee Meeting Agenda PacketAGENDA YORBA LINDA WATER DISTRICT YLWD/CITY OF YORBA LINDA JOINT AGENCY COMMITTEE MEETING Monday, June 7, 2021, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 1.TELECONFERENCE INFORMATION In an effort to help mitigate the spread of Coronavirus (COVID-19), the District will be facilitating participation in this meeting via teleconference pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on March 17, 2020. Information for accessing this meeting is provided below. Public comment related to items on this agenda or other matters within the District's jurisdiction will be facilitated on the teleconference or can be submitted in writing via e-mail to the Board Secretary (bodsecretary@ylwd.com) at least two (2) hours prior to the start of the meeting. If you choose to submit comments via e-mail, please identify the agenda item you wish to address. Your comments will be shared with the Board prior to the meeting. For questions regarding participation please call 714-701-3020. Computer/Mobile Device: https://zoom.us/j/94340697004/ Telephone: 669-900-6833 or 346-248-7799 Meeting ID: 943 4069 7004 2.CALL TO ORDER 3.PLEDGE OF ALLEGIANCE 4.ROLL CALL 5.PUBLIC COMMENTS Any individual wishing to address the Board or Committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to three minutes and must be related to matters of public interest within the jurisdiction of the Water District. (GC 54954.3) 6.ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board or Committee discussions are needed prior to formal action. 6.1.Minutes of the YLWD/City of Yorba Linda Joint Agency Committee Meeting held March 1, 2021 Recommendation: That the Committee approve the minutes as presented. 7.DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board or Committee at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking advice and counsel. Time permitting, it is generally in the District’s interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 7.1.Status of Per- and Polyfluoroalkyl Substances (PFAS) Water Treatment Plant 7.2.Acquisition of Real Property and Easements Adjacent to YLWD Little Canyon Reservoir and Timber Ridge Booster Pump Station Page 1 of 13 7.3.Connecting Customers with Septic Tanks to District's Wastewater Collection System 7.4.Status of Housing Developments (Proposed and In-Progress) 7.5.Coronavirus Mitigation Efforts, Vaccine Distribution, and Reopening of Community Facilities 7.6.Pending and Recently Chaptered Water Related Legislation 7.7.Statewide Drought Conditions 7.8.Future Meeting Date and Agenda Items 8.ADJOURNMENT 8.1.The date and time of the next YLWD/City of Yorba Linda Joint Agency Committee meeting is yet to be determined. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Prior to the Governor’s ‘Stay-at-Home’ Executive Orders regarding COVID-19, non-exempt materials related to open session agenda items that were distributed to a majority of the Board of Directors or Committee Members less than seventy-two (72) hours prior to the meeting were made available for public inspection in the lobby of the District’s Administrative building during regular business hours and posted on the District’s website shortly thereafter (GC 54957.5). As the District’s lobby has been closed to the public in accordance with the Governor’s Executive Orders and to help mitigate the spread of COVID-19, staff will make these materials available on the District’s website (https://ylwd.com/) as soon as possible following receipt. Accommodations for the Disabled Requests for disability-related modifications or accommodations, including auxiliary aids or services, required for participation in the above posted meeting should be directed to the Board Secretary at (714) 701-3020 at least 24 hours in advance. (GC 54954.2(a)) Page 2 of 13 YLWD/CC Joint Advisory Committee Minutes March 1, 2021 Page 1 of 4 CITY OF YORBA LINDA Land of Gracious Living YORBA LINDA WATER DISTRICT/ CITY COUNCIL JOINT ADVISORY COMMITTEE MEETING MINUTES March 1, 2021 4:00 p.m. 1.TELECONFERENCE INFORMATION In an effort to help mitigate the spread of Coronavirus (COVID-19), the Committee will be facilitating participation in this meeting via teleconference pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on March 17, 2020. Information for accessing this meeting is provided below. Public comment related to items on this agenda or other matters within the District or City’s jurisdiction will be facilitated on the teleconference or can be submitted in writing via e-mail to the Board Secretary at bodsecretary@ylwd.com at least two (2) hours prior to the start of the meeting. If you choose to submit comments via e-mail, please identify the agenda item you wish to address. Your comments will be shared with the Committee prior to the meeting. For questions regarding participation please call 714-701-3020. Computer/Mobile Device: https://zoom.us/j/91744327952 Telephone: 669-900-6833 or 346-248-7799 Meeting ID: 917 4432 7952 2.CALL TO ORDER The Yorba Linda Water District/City Council Joint Advisory Committee meeting convened at 4:04 p.m. 3.PLEDGE OF ALLEGIANCE President Phil Hawkins 4.ROLL CALL Committee Members City Council: Beth Haney, Councilwoman Gene Hernandez, Councilman Water District: Phil Hawkins, President Tom Lindsey, Director Page 3 of 13 YLWD/CC Joint Advisory Committee Minutes March 1, 2021 Page 2 of 4 5.PUBLIC COMMENTS None 6.ACTION CALENDAR 6.1 Minutes of the YLWD/City Council Joint Advisory Committee meeting held on July 27, 2020. The YLWD/City Council Joint Advisory Committee approved the minutes of the July 27, 2020 meeting. 7.DISCUSSION ITEMS 7.1 Draft Memorandum of Understanding Between YLWD and City of Yorba Linda General Manager Brett Barbre praised the mutual cooperation of both agencies on the Memorandum of Understanding (MOU) and said that each agency should take the MOU to their Council/Board for approval. 7.2 Acquisition of Real Property and Easements Adjacent to YLWD Little Canyon Reservoir and Timber Ridge Booster Pump Station General Manager Brett Barbre explained the background of the project and said the Timber Ridge Booster Pump Station was built in 1985 and requires significant rehabilitation. The District has been working with the property owner next door and has arranged a mutually beneficial property transaction that will allow the District the ability to maintain their utilities, increase the reservoir size and finalize the booster pump station project. A formal letter of support is being prepared. Councilwoman Beth Haney asked if the project was going before the City’s Planning Commission. Community Development Director David Brantley responded the project consists of tentative tract map and zone changes to convert from open space as currently designated, to residential zoning. It will initially go to the Planning Commission and then to City Council for final disposition because of the zone change. He said the property is approximately 50 acres and includes two separate parcels which the owner is proposing to create into four parcels, one which will be conveyed to the Water District, one for his estate and two parcels would remain as open space. 7.3 Proposed Property Transfer Near YLWD Hidden Hills Booster Pump Station in Exchange for Water Filling Stations in City of Yorba Linda Operations Manager John DeCriscio provided a PowerPoint presentation and updated the Committee on the project. He thanked City staff for their assistance and said the project would be advantageous for both the Water District and the City. Page 4 of 13 YLWD/CC Joint Advisory Committee Minutes March 1, 2021 Page 3 of 4 7.4 Status of Per- and Polyfluoroalkyl Substances (PFAS) Water Treatment Plant Engineering Manager Rosanne Weston gave an update on the PFAS Water Treatment Plant and said the project has been awarded and construction would begin next week. 7.5 Status of Housing Developments (Proposed and In-Progress) City Manager Mark Pulone provided an update on the status of housing developments within the City. 7.6 Formation of Sewer Assessment/Community Facilities Districts Assistant General Manager Doug Davert said that over 600 households are still on septic and over time the District would like to convert as many as possible to the public sanitary sewer system. He spoke about the past pilot project on Sandra Drive in which the property owners have already moved forward with converting to sewer system and will not need financing assistance. He stated that the District is currently focused on a rate structure change and positioning the District towards the next five years. They are currently going through a Prop 218 on rates and once that is settled, the matter will be revisited. 7.7 Coronavirus Mitigation Efforts, Vaccine Distribution, and Reopening of Community Facilities City Manager Pulone stated that the City has modified its operations to continue providing services on an appointment-only basis with several services offered online. City staff is mostly working remotely, and the City has implemented physical modifications at city hall to keep everyone safe. The City is supporting the County’s vaccination efforts and providing city staff to assist at POD sites. The Community Center is open with programs on a limited basis and mostly outdoors. The new library is open 5 days a week, primarily for Grab n Go services and the new Arts Center currently has limited use only. 7.8 Pending and Recently Chaptered Water Related Legislation General Manager Barbre stated there were currently no significant pending legislation issues. 7.9 Future Meeting Date and Agenda Items Councilmember Gene Hernandez requested updates on the Formation of Sewer Assessments/CFD and Mr. Barbre confirmed that staff would continue to provide future updates. The Committee agreed to bring back Discussion Items 7.4 through 7.8 for the next Agenda. Page 5 of 13 YLWD/CC Joint Advisory Committee Minutes March 1, 2021 Page 4 of 4 Councilwoman Haney inquired about SB9 (Atkins) and the cost of future infrastructure. Mr. Barbre confirmed that the District is tracking that Bill and will continue to work closely with city staff as it moves through legislation. Director Lindsey suggested adding an update on the agenda regarding water availability and quality. The Committee agreed to meet again on Monday, June 7, 2021 at 4:00 p.m. 8.ADJOURNMENT 8.1 City Manager Mark Pulone adjourned the meeting at 5:04 p.m. to the next Yorba Linda Water District/City of Yorba Linda Joint Agency Committee meeting on June 7, 2021 at 4:00 p.m. Page 6 of 13 Septic System Conversions Update Page 7 of 13 Existing YLWD Sanitary Sewer System •Total Sewer Connections = 25,105 •24,508 Residential •435 Commercial •162 Multi-Family (serving 1,557 dwelling units) •Includes Sewers in Yorba Linda (22,290), Placentia (451)and the Unincorporated Area of Locke Ranch (2,364) Page 8 of 13 Septic Systems Remaining in YLWD Service Area as of May 2021 •Total Remaining Septic Systems in YLWD = 599 –City of Yorba Linda = 595; City of Placentia = 4 •Parcels Converted to Sewer in Last 12 Months = 3 •Parcels Converted to Sewer 2019 = 7 •Parcels Planning to Connect or In Process = 10 •Believe It or Not, Some COMMERCIAL Parcels are Still on Septic (Main Street area) Page 9 of 13 Remaining Septic Parcels (Purple) Page 10 of 13 No “One Size Fits All” Solution •Sewer Line Exists –Parcel Simply Needs to Connect •Pay Connection Fees/Construct Lateral/Abandon Septic •Sewer Line Needs to Be Extended to Parcel •More Expensive; Extends Nearby Line to Parcel •Above Costs + Costs to Build Extended Sewer Line •No Sewer Line Exists in Close Proximity •New Sewer Line Must Be Designed and Constructed •Usually for Benefit of Multiple Parcels/Costs to be Shared •A Major Project/”Development” Page 11 of 13 Septic Facts •Septic Systems have a Typical Life of 15-40 Years •A Septic System that Fails Should Not Be Replaced and Under Certain Circumstances MAY NOT be Replaced •A Property within 200 Feet of an Existing Sewer Line may not Construct a Septic Tank and Must Connect to Sewer •A Mandatory Sunset for Urban Septic Systems is Anticipated •Septic Systems in Urban Areas are a concern: •Water Quality •Public Health •YLWD’s Wastewater Master Plan is Underway; Expected in 21-22 Fiscal Year Page 12 of 13 Options for Conversion From Septic to Sewer •Status Quo/Ad Hoc Conversion •Community Facilities District (CFD)/ “Mello-Roos” •Sewer Assessment District •YLWD Construction of Sewers •YLWD Will Revisit Issue After Completion/Review of Wastewater Master Plan Note: Funds from Existing Ratepayers Cannot Subsidize Future Sewer Connections Page 13 of 13