The URL can be used to link to this page

Home My WebLink About2021-07-13 - Board of Directors Meeting Minutes (B)2021-058 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, July 13, 2021, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. TELECONFERENCE INFORMATION As noted on the agenda, this meeting was facilitated via teleconference pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on March 17, 2020. 2. CALL TO ORDER The meeting was called to order at 6:31 p.m. 3. PLEDGE OF ALLEGIANCE President Hawkins led the pledge. 4. ROLL CALL DIRECTORS PRESENT Phil Hawkins, President J. Wayne Miller, PhD, Vice President Trudi DesRoches Brooke Jones DIRECTORS ABSENT Tom Lindsey ALSO PRESENT STAFF PRESENT Brett R. Barbre, General Manager Doug Davert, Asst General Manager John DeCriscio, Operations Manager Gina Knight, Human Resources/Risk Manager Delia Lugo, Finance Manager Rosanne Weston, Engineering Manager Alison Martin, Public Affairs Manager Annie Alexander, Board Secretary Paige Appel, Budget Analyst Freddie Ojeda, Operations Superintendent Veronica Ortega, Executive Assistant Andrew Gagen, General Counsel, Kidman Gagen Law LLP Minutes of the YLWD Board of Directors Regular Meeting Held July 13 , 2021 at 6 :30 p.m . 2021-059 5. ADDITIONS/DELETIONS TO THE AGENDA None. General Manager Barbre introduced representatives from the Chino Hills State Park Interpretive Association and Hills for Everyone who then recognized staff for their assistance with removing old barbed wire fencing from the state park to help protect wildlife against injury. General Manager Barbre then requested the Board consider taking Item No . 10 .1. at this time . 10 . ACTION CALENDAR 10.1 California Special Districts Association (CSDA) Board of Directors Election John Skerbelis , President of Rubidoux Community Services District , and Jo MacKenzie , Vice President of Vista Irrigation District, commented on their candidacy in the upcoming CSDA election and requested the District's support. Director Jones made a motion , seconded by Director DesRoches, to vote for Jo MacKenzie in the 2021 CSDA Election for Seat A in the Southern Network for the 2022-24 term and instruct staff to complete and submit the ballot on the Board's behalf. Motion carried 4-0-0-1 on a roll call vote with Director Lindsey absent. 6. INTRODUCTIONS AND PRESENTATIONS 6.1. Elected Official Liaison Reports MWDOC Director Al Nederhood invited the Board to MWDOC 's Water Policy Forum and Dinner. He then commented on recent correspondence from MWDOC to the Department of Water Resources concerning the proposed lowered daily standard for indoor residential water use . 6.2. Federal and State Legislative Update Eric O 'Donnell from Townsend Public Affairs briefed the Board on the legislative calendar, the state budget , bills of interest to YLWD , and community project funding earmarked for construction of additional heli - hydrants. Director Jones commended Townsend Public Affairs for their efforts to secure funding for these projects . Minu tes of the YLWD Board of Directo rs Reg ul ar Meeting He ld J ul y 13, 202 1 at 6 :30 p .m. 2 2021-060 General Manager Barbre requested direction from the Board in regards to applying for federal Coronavirus relief program funding for unpaid water bills . He recommended that the District not apply . Discussion touched on reconsidering this matter should funding be provided to the City of Yorba Linda and identifying how many District customers may be in need of financial assistance. Staff will work on the latter and report back to the Board. 7. PUBLIC COMMENTS Al Nederhood, commented as a resident on OCWD's projected Basin Production Percentage and references made to this information in the District's 2021 Rate Study Report and 2020 Urban Water Management Plan . 8. CONSENT CALENDAR Director Jones made a motion, seconded by Director Miller, to approve the Consent Calendar. Motion carried 4-0-0-1 on a roll call vote with Director Lindsey absent. 8.1. Minutes of the Board of Directors Regular Meeting Held June 8, 2021 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,338,512.63. 8.3. Notice of Completion for Fiscal Year 2021 Sewer CIPP Rehabilitation Project Recommendation: That the Board of Directors authorize staff to file the Notice of Completion for the 2021 Sewer GIPP Rehabilitation Project, Job 2020-51S. 8.4. Declaration of Restrictive Covenants with Anthony Tuan Huynh and Desiree Renee Huynh Recommendation: That the Board of Directors authorize the President and General Manager to execute the Declaration of Restrictive Covenants with Anthony Tuan Huynh and Desiree Renee Huynh of 4770 Via Corona , Yorba Linda. Minutes of the YLWD Board of Directors Regular Meeting Held July 13 , 2021 at 6 :30 p .m . 3 2021-061 9. PUBLIC HEARING 9.1. Public Hearing on Collection of Sewer Maintenance Charges for Certain Properties on the Tax Roll President Hawkins opened the public hearing at 7:25 p.m. Staff briefly reviewed the purpose for the public hearing and confirmed that no written communications from the public had been received regarding this matter. President Hawkins then opened the meeting to public comment for which there was none. He then closed the public hearing at 7:27 p.m. 9.2. Collection of Sewer Maintenance Charges for Certain Properties on the Tax Roll Director Jones made a motion , seconded by Director Miller, to adopt Resolution No. 2021-XX electing to place sewer maintenance charges on the property tax roll of certain properties for collection and remittance to the District, adopting the report to place said charges on the property tax roll for Fiscal Year 2021-22, and repealing Resolution No. 2020-12. Motion carried 4-0-0-1 on roll call vote with Director Lindsey absent. 10. ACTION CALENDAR CONTINUED 10.2 Sewer System Management Plan Staff explained that the District was required to update this plan every 5 years or when significant operational changes are made. The intent of the plan is to reduce the number and severity of sanitary sewer overflows. Staff then reviewed significant changes to the plan including cleaning frequency, enhanced maintenance measures, and removal of 1 of 2 of the District's sewer lift stations. Staff also noted that the District's Wastewater Master Plan was in the process of being updated. Director Miller made a motion, seconded by Director Jones, to adopt Resolution No. 2021-XX adopting the Sewer System Management Plan in accordance with the State Water Resources Control Board's General Waste Discharge Requirements . Motion carried 4-0-0-1 on a roll call vote with Director Lindsey absent. Minutes of the YLWD Board of Directors Regu lar Meeting Held July 13, 2021 at 6:30 p .m . 4 2021-062 11. DISCUSSION ITEMS 11.1 90-Day Review of Townsend Public Affairs Legislative Services Staff reviewed Town send Public Affairs ' services provided over the previous 3 months and recommended the Board continue with the month-to-month contract. 11.2 Status of Engineering Activities and Construction of PFAS Water Treatment Plant Staff reviewed the status of various Engineering projects including construction of the PFAS Water Treatment Plant. Staff also touched on the status of active developer projects. 12. REPORTS, INFORMATION ITEMS, AND COMMENTS 12.1 Director's Reports A list of meetings and events attended was included in the agenda packet. 12.2. General Manager's Report General Manager Barbre reviewed the status of delinquent water bills and associated collection efforts. He also invited the Board to the community open house for the new Wells Fargo Heli-hydrant and Landing Zone at the Camino de Bryant Reservoir on July 24, 2021. 12.3. General Counsel's Report None. 12.4. Future Agenda Items and Staff Tasks None. 13. COMMITTEE REPORTS 13.1. lnteragency Committee with MWDOC and OCWD (Hawkins/DesRoches) -Next meeting will be scheduled when needed. Minutes of the YLWD Board of Directors Regular Meeting Held July 13, 2021 at 6 :30 p.rn . 5 2021-063 13.2. Joint Agency Committee with City of Yorba Linda (Hawkins/Lindsey) -Draft Minutes of the meeting held Monday, June 7, 2021 at 4 :00 p.m. were included in the agenda packet. Next meeting is scheduled Monday, September 13 , 2021 at 4:00 p .m. 13.3. Joint Agency Committee with City of Placentia (Miller/Lindsey) -Next meeting is scheduled on Monday, August 23, 2021 at 10:30 a.m. at Placentia City Hall. 14. BOARD OF DIRECTORS ACTIVITY CALENDAR 14.1. Meetings from July 14 -August 31, 2021 15. ADJOURNMENT 15.1. Director Jones made a motion, seconded by Director Miller to adjourn the meeting at 8:08 p.m. Motion carried 4-0-0-1 on a roll call vote with Director Lindsey absent. ~~~ Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held July 13 , 2021 at 6 :30 p .m . 6