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Home My WebLink About2021-09-14 - Board of Directors Meeting Minutes (B) 2021-078 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, September 14, 2021, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. TELECONFERENCE INFORMATION As noted on the agenda, this meeting was facilitated via teleconference pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on March 17, 2020. 2. CALL TO ORDER The meeting was called to order at 6:47 p.m. 3. PLEDGE OF ALLEGIANCE President Hawkins led the pledge. 4. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Phil Hawkins, President Brett R. Barbre, General Manager J. Wayne Miller, PhD, Vice President Doug Davert, Asst General Manager Trudi DesRoches John DeCriscio, Operations Manager Brooke Jones Gina Knight, Human Resources/Risk Manager Tom Lindsey Delia Lugo, Finance Manager Rosanne Weston, Engineering Manager Alison Martin, Public Affairs Manager Annie Alexander, Board Secretary Paige Appel, Budget Analyst ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP 5. ADDITIONS/DELETIONS TO THE AGENDA General Manager Barbre requested to remove Item No. 8.5. from the agenda. Staff will bring this matter back to the Board at a future meeting for consideration. Minutes of the YLWD Board of Directors Regular Meeting Held September 14,2021 at 6:30 p.m. 1 2021-079 6. INTRODUCTIONS AND PRESENTATIONS 6.1. Elected Official Liaison Reports Yorba Linda Councilmember Gene Hernandez commented on recent community events including multiple 9/11 memorials and Yorba Days. 6.2. Federal and State Legislative Update Eric O'Donnell from Townsend Public Affairs briefed the Board on the legislative calendar, state budget and trailer bill status, and other bills of interest to YLWD. 7. PUBLIC COMMENTS None. 8. CONSENT CALENDAR President Hawkins reminded the Board that Item No. 8.5. had been removed from the agenda. Director Jones made a motion, seconded by Director DesRoches, to approve the remainder of the Consent Calendar. Motion carried 5-0-0-0 on a roll call vote. 8.1. Minutes of the Board of Directors Special and Regular Meeting Held August 10, 2021 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$3,900,970.91. 8.3. Budget to Actual Reports for the Month Ending July 31, 2021 Recommendation: That the Board of Directors receive and file the Budget to Actual Reports for the Month Ending July 31, 2021. 8.4. Cash and Investment Report for Period Ending July 31, 2021 Recommendation: That the Board of Directors receive and file the Cash and Investment Report for Period Ending July 31, 2021. Minutes of the YLWD Board of Directors Regular Meeting Held September 14,2021 at 6:30 p.m. 2 2021-080 8.5--GeGll�clafutmeR of QcstrTc eve Covenants %f0th Garoo E. Sarna and Saskaa V.- Serna Oen ndatinn• That the Board rectors uth., 4e tb.. President � 7 J .,.t __i rcccterra�rrc�rr-r�-ra rcr-re-B varcr9�Drrcc-cc�-aunt General Manager-to exeGute the DeGlaration of Restr4ictive Covenants with Gar4 C erne end I rn f `J(1 c�urrBS-��c�-rra-arrmd a-S-r�cfa��-.�$rrra-ar-�y�cAvenida-DaLas-cstirc flir",, VerTv ba Linda. 8.6. Award of Contract for Painting Services Recommendation: That the Board of Directors authorize the General Manager to execute a maintenance services agreement with CertaPro Painters of Huntington Beach for an amount not to exceed$235,000 for the YLWD Campus and Well Site Painting Project. 9. ACTION CALENDAR 9.1 Associate of California Water Agencies (ACWA) Region 10 Election of Officers and Board Members for 2022-2023 Term Staff provided an overview of the Nominating Committee's recommended slate and the individual candidates as well as requests for support received from two agency officials. Director Jones made a motion, seconded by Director Miller, to vote for the Nominating Committee's recommended slate of candidates in the ACWA Region 90 Board Election. Motion carried 5-0-0-0 on a roll call vote. 9.2. Nominations for ACWA Committee Appointments Staff explained the nomination process and noted that Directors Miller and Jones had submitted requests for consideration. Director DesRoches made a motion, seconded by Director Lindsey, to nominate Director Jones to the ACWA Groundwater, Energy, and State Legislative Committees and Director Miller to the ACWA Energy and Water Quality Committees. Motion carried 5-0-0-0 on a roll call vote. 10. DISCUSSION ITEMS 10.1 Status of Engineering Activities and Construction of PFAS Water Treatment Plant Staff announced that Rick Hipolito, Assistant Engineering II, would be retiring at the end of September after serving the District for 34 years. Minutes of the YLWD Board of Directors Regular Meeting Held September 14,2021 at 6:30 p.m. 3 2021-081 Staff then reported on the status of developer and District projects, including the construction schedule for the treatment plant, and delivery schedule for resin to fill the vessels. Staff also reviewed the operating plan for groundwater production following the plants completion and responded to questions from the Board regarding the status of a few development projects. 10.2. After Action Report for Sewer Easement Vandalism Staff briefed the Board on a recent sewer overflow caused by a vandalized manhole and solutions identified to protect against future vandalism. Staff will be enhancing the District's manhole maintenance program, installing locking manhole covers, and recommending the purchase of necessary bypass equipment. 11. REPORTS. INFORMATION ITEMS, AND COMMENTS 11.1 Director's Reports A list of meetings and events attended was included in the agenda packet. Staff responded to questions from the Board regarding the distribution of federal funding for western water infrastructure and whether or not the District may receive such funding. 11.2. General Manager's Report At the request of General Manager Barbre, Assistant General Manager Davert reported on efforts to migrate 32 homeowners in Pressure Zone 1 to Pressure Zone 2 in order to increase their water pressure. Each of the homeowners will need to execute an agreement approving this change and install water pressure regulators. General Manager Barbre stated that his report on delinquent water bills would be e-mailed to the Board. He also reported on staff's findings concerning the need for applying for Coronavirus relief program funding for unpaid water bills. Based on a number of factors including local utility bill assistance programs and past due customer aging data, staff determined it was not necessary to apply for this funding. 11.3. General Counsel's Report General Counsel Gagen stated that he would look into whether or not voting by roll call during teleconferenced Board meetings was necessary if all the Directors were participating in-person. He also noted that Art Kidman, who had previously served as the District's General Counsel, would be retiring at the end of the calendar year. No change would be made in the services being provided to the District. Minutes of the YLWD Board of Directors Regular Meeting Held September 14, 2021 at 6:30 p.m. 4 2021-082 Staff will prepare a proclamation in honor of Mr. Kidman's long standing service to the District. 11.4. Future Agenda Items and Staff Tasks Vice President Miller noted that he had a schedule conflict with the Board meetings scheduled through December. After brief discussion, the Board determined to conduct meetings on the second and/or fourth Wednesday of each month beginning in October and returning to the regular meeting schedule in January. Discussion touched on the status of the District's wells and scheduled maintenance in preparation for them coming back online. Director Lindsey asked if one of the Directors could attend the Yorba Linda City Council meeting on Tuesday, November 2, 2022 on his behalf. President Hawkins indicated that he was available. 12. COMMITTEE REPORTS 12.1. Interagency Committee with MWDOC and OCWD (Hawkins/DesRoches) — Next meeting will be scheduled when needed. 12.2. Joint Agency Committee with City of Yorba Linda (Hawkins/Lindsey) — Next meeting is scheduled Monday, November 8, 2021 at 4:00 p.m. 12.3. Joint Agency Committee with City of Placentia (Miller/Lindsey) — Minutes of the meeting held Monday, August 12, 2021 at 10:30 a.m. were included in the agenda packet. Next meeting will be scheduled when needed. Director Lindsey briefly reported on topics discussed during the last meeting. Staff also commented on the status of drafting a memorandum of understanding between YLWD and the City. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from September 15 — November 30, 2021 14. ADJOURNMENT 14.1. Director Jones made motion, seconded by Director Lindsey, to adjourn the meeting at 8:25 p.m. Motion carried 5-0-0-0 on a roll call vote. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held September 14,2021 at 6:30 p.m. 5