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HomeMy WebLinkAbout2021-11-08 - YLWD-City of Yorba Linda Joint Agency Committee Meeting Agenda PacketAGENDA YORBA LINDA WATER DISTRICT YLWD/CITY OF YORBA LINDA JOINT AGENCY COMMITTEE MEETING Monday, November 8, 2021, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 1.PARTICIPATION INSTRUCTIONS Due to the continuing state of emergency declared by the California Governor related to preventing the spread of Coronavirus (COVID-19), and pursuant to California Government Code Section 54953(e), this meeting will be facilitated in a hybrid format. As such, officials and members of the public may choose to participate in person or by video/teleconference. Information for accessing this meeting by telephone or internet-based service is provided below. For questions regarding participation, please call the Board Secretary at (714) 701-3020. Computer/Mobile Device: https://us06web.zoom.us/j/81736233038 Telephone: (669) 900-6833 or (346) 248-7799 Meeting ID: 817 3623 3038 2.CALL TO ORDER 3.PLEDGE OF ALLEGIANCE 4.ROLL CALL 5.PUBLIC COMMENTS Any individual wishing to address the Board or Committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to three minutes and must be related to matters of public interest within the jurisdiction of the Water District. (GC 54954.3) 6.ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board or Committee discussions are needed prior to formal action. 6.1.Minutes of the YLWD/City of Yorba Linda Joint Agency Committee Meeting held June 7, 2021 Recommendation: That the Committee approve the minutes as presented. 7.DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board or Committee at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking advice and counsel. Time permitting, it is generally in the District’s interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 7.1.Status of PFAS Water Treatment Plant 7.2.Status of Housing Developments (Proposed and In-Progress) 7.3.Pending and Recently Chaptered Water Related Legislation 7.4.Statewide Drought Conditions Page 1 of 8 7.5.Water/Sewer Facility Repairs on Appaloosa Court 7.6.Non-Potable Water Rate 7.7.Compliance with SB 1383 7.8.Interagency Relations 7.9.Future Meeting Date, Agenda Items, and Location 8.ADJOURNMENT 8.1.The date and time of the next YLWD/City of Yorba Linda Joint Agency Committee meeting is yet to be determined. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Non-exempt materials related to open session agenda items that are distributed to a majority of the Board of Directors (or Committee Members) less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s Administrative building located at 1717 E Miraloma Ave, Placentia CA 92870 during regular business hours. When practical, these materials will also be posted on the District’s website at https://ylwd.com/. (GC 54957.5) Accommodations for the Disabled Requests for disability-related modifications or accommodations, including auxiliary aids or services, required for participation in the above posted meeting should be directed to the Board Secretary at (714) 701-3020 at least 24 hours in advance. (GC 54954.2(a)) Page 2 of 8 YLWD/CC Joint Advisory Committee Minutes June 7, 2021 Page 1 of 4 CITY OF YORBA LINDA Land of Gracious Living YORBA LINDA WATER DISTRICT/ CITY COUNCIL JOINT ADVISORY COMMITTEE MEETING MINUTES June 7, 2021 4:00 p.m. 1.TELECONFERENCE INFORMATION 2.CALL TO ORDER The Yorba Linda Water District/City Council Joint Advisory Committee meeting convened at 4:02 p.m. 3.PLEDGE OF ALLEGIANCE President Phil Hawkins 4.ROLL CALL Committee Members City Council:Beth Haney, Councilwoman Gene Hernandez, Councilman Water District: Phil Hawkins, President Tom Lindsey, Director 5.PUBLIC COMMENTS None 6.ACTION CALENDAR 6.1 Minutes of the YLWD/City Council Joint Advisory Committee meeting held on March 1, 2021. The YLWD/City Council Joint Advisory Committee approved the minutes of the March 1, 2021, meeting. Page 3 of 8 YLWD/CC Joint Advisory Committee Minutes June 7, 2021 Page 2 of 4 7.DISCUSSION ITEMS 7.1 Status of Per- and Polyfluoroalkyl Substances (PFAS) Water Treatment Plant Engineering Manager Rosanne Weston provided an update on the PFAS Water Treatment Plant, gave a description of the site, land perimeter and wall construction and said the project is expected to be substantially complete in mid- October and final completion is anticipated by mid-December. Councilwoman Beth Haney inquired about the cost of the plant, the impact on rates and how the District is notifying the public. Ms. Weston responded that the cost of the plant is close to $20,000,000 of which the construction cost portion will be paid by Orange Counter Water District. General Manager Brett Barbre said the impact to rates, primarily on the operations and maintenance side is currently unknown but anticipates it might be close to a year until the actual cost is known. Mr. Barbre said the District has been very robust and transparent, sending out 28,000 notices on the rate increase, it’s been posted on social media, enclosed in water bills, and on their website. Public Affairs Manager Alison Martin added that besides posting on social media and direct mail notices, staff has been offering presentations to various groups and agencies, including at the Yorba Linda City Council meeting, and a courtesy town hall meeting was held where live questions were answered via Facebook and YouTube. Upon inquiry from John Koeller, resident, Ms. Weston responded that the facility is for the exclusive use of the Yorba Linda Water District. 7.2 Acquisition of Real Property and Easements Adjacent to YLWD Little Canyon Reservoir and Timber Ridge Booster Pump Station Councilman Gene Hernandez stated that he would be recusing himself from participating on this item for a potential conflict of interest due to the location of his property. General Manager Brett Barbre described the location of the Little Canyon Reservoir and Timber Ridge Booster Pump station and explained that the District is hoping to double the size of the Little Canyon Reservoir after making the necessary property acquisitions. The District is also doing a complete rebuild of Timber Ridge Booster Pump Station due to changes and increase in fire flow requirements and are still in negotiations with the property owner. Josh Schroeder, resident, representing the Preserve Yorba Linda Hills group in opposition to development of the open space area, expressed his concerns about tying repairs and improvements of Water District facilities to the controversial rezoning and destruction of open space. Mr. Schroeder said the projects should be kept separately. Page 4 of 8 YLWD/CC Joint Advisory Committee Minutes June 7, 2021 Page 3 of 4 Councilwoman Haney asked about the background of the project. General Manager Barbre replied that Timber Ridge Booster Pump Station is 10 years past its life span, most of the District’s facilities need to be reevaluated as they prepare for the future, and the Little Canyon Reservoir expansion requires purchase of private property. Assistant General Manager Doug Davert explained that the District is still in active negotiations and hopes to enter into a cooperative agreement with the property owner. Community Development Director David Brantley clarified that the maintenance expansion of the reservoir is not linked to the property owner’s entitlement application. They are separate issues and whether or not Mr. Hoff were processing a tentative map and a zone change to build a house on this property, it would not affect the Water District’s ability to separately and independently negotiate with the property owner for acquisition of the property. 7.3 Connecting Customers with Septic Tanks to District’s Wastewater Collection System Assistant General Manager Davert provided a PowerPoint presentation on the septic systems conversions and updated the Committee on the existing sanitary sewer system, the total remaining septic systems in the service area, the remaining septic parcels, and went over the possible solutions, facts and outlined the options for conversion from septic to sewer. John Koeller, resident, thanked the District for the presentation and mentioned that he owns one of the five homes that will be connecting to YLWD’s sewer in the near future. 7.4 Status of Housing Developments (Proposed and In-Progress) City Manager Mark Pulone provided an update on the different developments in the City including the Altrudy development on Lakeview Avenue near the new Library which includes 40 units of senior apartments, the ETCO senior project with 177 units, and the Cielo Vista development which includes 75 homes. He briefly spoke about the 6th Cycle Regional Housing Needs Assessment (RHNA), the City’s allocation of 2,415 units, and the probability of a Measure B vote to approve rezoning of those properties once they are identified. Director Tom Lindsey asked if the process was still open for any property owner interested in rezoning their property. City Manager Pulone responded that the City has been proactive in identifying potential sites in the RHNA process and said that any interested property owner should contact David Brantley or Nate Farnsworth in the Community Development Department. Page 5 of 8 YLWD/CC Joint Advisory Committee Minutes June 7, 2021 Page 4 of 4 7.5 Coronavirus Mitigation Efforts, Vaccine Distribution, and Reopening of Community Facilities Mr. Barbre said that their headquarters will open on the 14th with mask requirements and social distancing. Mr. Pulone stated that City Hall is now open but still encouraging appointments and requiring masks of public and staff. He said that after the Council Chamber remodel is complete, he hoped to start in-public council meetings once again and mentioned that community events were also opening up including the 4th of July event. Director Phil Hawkins asked about the July 4th event and Mr. Pulone responded that the City is having its traditional event at Veterans Park with food, music and fireworks. 7.6 Pending and Recently Chaptered Water Related Legislation None 7.7 Statewide Drought Conditions Mr. Barbre said that because of smart regional planning, including the community and rate payer’s efforts, he feels confident that the Water District has the ability to provide water service to the community. 7.8 Future Meeting Date and Agenda Items The Committee agreed to meet again on Monday, September 13, 2021 at 4:00 p.m. 8.ADJOURNMENT 8.1 Director Phil Hawkins adjourned the meeting at 5:03 p.m. to the next Yorba Linda Water District/City of Yorba Linda Joint Agency Committee meeting on September 13, 2021 at 4:00 p.m. Page 6 of 8 Join OCWD for a free webinar! Constructing the Nation’s Largest Ion Exchange PFAS Water Treatment Plant Wednesday, November 10 at 11 a.m. About the webinar To meet California’s advisory Response Levels for PFAS in drinking water, several dozen wells in Orange County were temporarily taken out of service. Orange County Water District initiated a robust response to address PFAS in Orange County, including designing and constructing treatment facilities for local water agencies to restore the impacted drinking water supply. Page 7 of 8 OCWD, the Yorba Linda Water District (YWLD), Tetra Tech and Pacific Hydrotech have worked closely together to complete construction on the nation’s largest ion exchange PFAS water treatment plant at YLWD’s headquarters. The treatment plant will treat up to 25 million gallons of water a day. This webinar will provide an overview of the project from early collaboration through construction completion, start-up, and operation, including lessons learned and key factors that led to its success. Meet the speakers  Chris Olsen, P.E., Director of Engineering, Orange County Water District  Rosanne Weston, PMP, Engineering Manager, Yorba Linda Water District Registration All registrants must register individually. Space is limited. There is no cost to attend. Register https://ocwd.zoom.us/webinar/register/WN_K9bwb36tQn61pbpNAr6ZtQ This webinar is part of a series of monthly webinars hosted by the Orange County Water District. Visit the District's website to learn more. Page 8 of 8