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Home My WebLink About2022-01-11 - Board of Directors Meeting Agenda Packet (B)Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, January 11, 2022, 6:30 PM 1717 E Miraloma Ave, Placentia CA 92870 1. PARTICIPATION INSTRUCTIONS Due to the continuing state of emergency declared by the California Governor related to preventing the spread of Coronavirus (COVID-19), and pursuant to California Government Code Section 54953(e), this meeting will be facilitated in a hybrid format. As such, Directors and members of the public may choose to participate in person or by video/teleconference. Information for accessing this meeting by telephone or internet-based service is provided below. For questions regarding participation, please call the Board Secretary at (714) 701-3020. Computer/Mobile Device: https://us06web.zoom.us/m/89697191482 Telephone: (669) 900-6833 or (346) 248-7799 Meeting ID: 896 9719 1482 Live -stream: https://www.ylwd.com/youtube 2. CALL TO ORDER 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL J. Wayne Miller, PhD, President Brooke Jones, Vice President Trudi DesRoches, Director Phil Hawkins, Director Tom Lindsey, Director 5. ADDITIONS/DELETIONS TO THE AGENDA Items may be added to the agenda upon determination by a two-thirds vote of the Board, or a unanimous vote if only three Directors are present, that there is a need to take immediate action which came to the District's attention subsequent to the agenda being posted. (GC 54954.2(b)(2)) 6. INTRODUCTIONS AND PRESENTATIONS 6.1. Recognition of Outgoing President 6.2. Presentation on Santa Ana River Watershed Weather Modification Pilot Program 6.3. Elected Official Liaison Reports 6.4. Federal and State Legislative Update 7. PUBLIC COMMENTS Any individual wishing to address the Board or Committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to three minutes and must be related to matters of public interest Page 1 of 82 within the jurisdiction of the Water District. (GC 54954.3) 8. CONSENT CALENDAR All items on the consent calendar are considered routine and may be approved by a single motion. There will be no discussion of these items unless a member of the Board, staff, or public requests separate consideration. 8.1. Minutes of the Board of Directors Special and Regular Meetings Held December 14, 2021 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Minutes of the Board of Directors Special Meeting Held January 4, 2022 Recommendation: That the Board of Directors approve the minutes as presented. 8.3. Re -Authorizing Continuation of Virtual/Teleconference Board Meetings Recommendation: That the Board of Directors adopt Resolution No. 2022 -XX finding and determining that: (1) a state of emergency related to COVID-19 continues to be in effect; (2) state and local officials continue to recommend measures to promote social distancing in connection with COVID-19; (3) due to the COVID-19 emergency, meeting in person would present imminent risks to the health and safety of attendees; and (4) continued remote meetings are hereby re -authorized for the period of January 11, 2022, through February 10, 2022, pursuant to California Government Code Section 54953(e). 8.4. Communications Activities Monthly Report Recommendation: That the Board of Directors receive and file the Communications Activities Report for the month ending December 31, 2021. 8.5. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $5,539,231.98. 8.6. Budget to Actual Reports for the Month Ending November 30, 2021 Recommendation: That the Board of Directors receive and file the Budget to Actual Reports for the month ending November 30, 2021. 8.7. Cash and Investment Report for the Period Ending November 30, 2021 Recommendation: That the Board of Directors receive and file the Cash and Investment Report for the period ending November 30, 2021. 8.8. Award of Construction Contract for the Fiscal Year 2021-22 Sewer CIPP Rehabilitation Project Recommendation: That the Board of Directors award the Construction Contract for the Fiscal Year 2021-22 Sewer CIPP Rehabilitation Project to Sancon Technologies, Inc. for $328,748.86, Job No. J -2021-28S. 9. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board or Committee discussions are needed prior to formal action. 9.1. Board of Directors' Committee, Agency, and Intergovernmental Meeting Assignments Page 2 of 82 Recommendation: That the Board of Directors approve the committee, agency, and intergovernmental meeting assignments for the 2022 calendar year. 10. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board or Committee at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking advice and counsel. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 10.1. Projected Cash Flow for Fiscal Year End 2021-22 10.2. Fiscal Year 2022-23 Budget Workshop Calendar 10.3. Engineering Activities and PFAS Water Treatment Plant 11. REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1. Director's Reports 11.2. Assistant General Manager's Report 11.3. General Counsel's Report 11.4. Future Agenda Items and Staff Tasks 12. COMMITTEE REPORTS 12.1. Interagency Committee with MWDOC and OCWD Next meeting will be scheduled when needed. 12.2. Joint Agency Committee with City of Yorba Linda Next meeting is scheduled for Monday, January 31, 2022, at 4:00 p.m. 12.3. Joint Agency Committee with City of Placentia Next meeting will be scheduled when needed. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from January 12 - February 28, 2022 14. ADJOURNMENT 14.1. The next regular Board meeting is scheduled Tuesday, February 8, 2022. Closed Session (if necessary) will begin at 5:30 p.m. and regular business at 6:30 p.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting- Non-exempt eetingNon-exempt materials related to open session agenda items that are distributed to a majority of the Board of Directors (or Committee Members) less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's Administrative building located at 1717 E Miraloma Ave, Placentia CA 92870 during regular business hours. When practical, these materials will also be posted on the District's website at https://ylwd.com/. (GC 54957.5) Accommodations for the Disabled Requests for disability -related modifications or accommodations, including auxiliary aids or services, required for participation in the above posted meeting should be directed to the Board Secretary at (714) 701-3020 at least 24 hours in advance. (GC 54954.2(a)) Page 3 of 82 ITEM NO. 6.2. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: January 11, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary SUBJECT: Presentation on Santa Ana River Watershed Weather Modification Pilot Program Mark Norton, PE, and Water Resources and Planning Manager at Santa Ana Watershed Project Authority (SAWPA), will provide the attached presentation on SAWPA's Santa Ana River Watershed Weather Modification Pilot Program. ATTACHMENTS: 1. Presentation Page 4 of 82 SAWPA: Joint Powers Authority with five Member Agencies 6 Inland Empire � � /rrljr�v _NK emwd Stakeholders: • 97 Water -related Agencies • 4 Counties • 63 Cities • State, environmental, and regulatory agencies • Federal agencies • Other special districts • Special interest groups Page 5 of 82 1 Cloud Seeding History Background • Physics is well known • Started in the U.S. in the 1940s • Challenges: Overselling, limited science • Misconceptions remain Recent Advances • Weather forecasting • Computing / Modeling • Seeding methods • Scientific validation studies Saver -iodide crystals have a shape similar 70 ice crystals and provide 0 a "seed" or nucleus for iee formation when j released in a doud. ❑rop3.0 of super-moled water in the cloud attach m the sik ar iodide and form Foe crystals. d Ice crystals grow . until they acquire enough mass n fol! .� toward Earth, melting in warm w aherand hemming raindrops. Source: North American Weather Modification Council 4 Page 6 of 82 2 How cloud seeding works Iodide particles rise into cold, high-altitude air, 96 moisture in the air � 1 condenses to form ice crystals on particles.* Silver iodide mixed with acetone is -f; vaporized, releasing s,••.,.•►.,' particles into the�,,•�;r.� ,..•' Wind direct!, n atmosphere. ,.:;�,;•;' f; of • • � As ice crystals grow they become heavy and fall back Seeding to Earth in the form of snow or, = generator at warm temperatures, melt Into rain. Source: The Fact Site 3 Cloud Seeding History Background • Physics is well known • Started in the U.S. in the 1940s • Challenges: Overselling, limited science • Misconceptions remain Recent Advances • Weather forecasting • Computing / Modeling • Seeding methods • Scientific validation studies Saver -iodide crystals have a shape similar 70 ice crystals and provide 0 a "seed" or nucleus for iee formation when j released in a doud. ❑rop3.0 of super-moled water in the cloud attach m the sik ar iodide and form Foe crystals. d Ice crystals grow . until they acquire enough mass n fol! .� toward Earth, melting in warm w aherand hemming raindrops. Source: North American Weather Modification Council 4 Page 6 of 82 2 U.S. Projects 6 Cold Season Cloud Seeding Leaders • CA, CO, ID, UT, WY, NV 6 Applications • Power Utilities (hydropower) • Ski areas • Water Resource Agencies • Irrigation Districts 6 California Projects • Santa Barbara County • San Luis Obispo • Sacramento Municipal Water District 6 CA DWR • Cloud seeding is a "safe and effective means of augmenting local water supplies." I& carom+..� Nevada AFA Vtah c�iioraia �o�oreda NOM Oakoia K.- i Target Area Cold Season Cloud Seeding Target Area Warm Season Cloud Seeding Source: North American Weather Modification Council 5 Ground Based Seeding Methods CNG's (Cloud Nuclei Generators) AHOGS (Automated High Output Ground Seeding) Systems ♦ Ideal for orographic lift (winds caused by land barriers) ♦ Create a continuous plume ♦ Inexpensive to install and operate ♦ Ideal for strong convective storm attributes (turbulence) ♦ Delivers higher concentration of silver iodide ♦ Operated remotely — rapid release 6 Page 7 of 82 3 Licensing and Permitting Operators are licensed and carry liability insurance Suspension criteria turns off program during high precip/flood conditions Though no CA state permit required, CEQA mitigated negative declaration wil be conducted There have been no successful legal challenges to any operation in US for over 50 years Potential Environmental Effects Silver iodide is not soluble or biologically available 50 years of physical, biological, aquatic, soils and vegetation studies found: Subtle or indiscernible effects Potentially beneficial (more runoff) Strong studies with credible results and regulations reflect recent research Page 8 of 82 4 Potential Health Effects • Silver Iodide (Agl) • Not been measured above background • Human effects • No effects found in 50 years • More silver exposure in tooth fillings • More iodine in table salt on food • Concentrations • EPA drinking water quality 0.1 mg/L • U.S. Public Health Service level 0.05 mg/L • Seeded rainfall is 0.1 mcg/L or 1000 times less than EPA standard Why consider cloud seeding in the Santa Ana River Watershed? Precipitation — and flows in the Santa Ana River — have been trending down • Cloud seeding increases precipitation (with an emphasis as snow in upper elevations) • Produces a local supply • Potential to reduce the use of imported water Dry years and droughts occur • Cloud seeding works in both dry and wet years Cost effective • Costs for 8%-11% increase in streamflow is a fraction of the cost of imported water Supports.storage • Natural infiltration • Takes advantage of existing stormwater capture infrastructure 10 Page 9 of 82 5 Santa Ana River Watershed Weather Modification Pilot Program Feasibility Study (2020) CEQA and Ground Seeding Siting (2021-2022) Outreach and Public Engagement (2021-2025) Prop 1 Round 2 Grant Application (2022) Feasibility Study Outcomes Ground Based Seeding Dispersion Model 4 seeding areas: NW NE SW SE Included a number of ground sites in each area Feasibility Study (2020) https://sawpa.org/latest-info/watershed-cloud- seeding-feasibility-study/ 11 12 Page 10 of 82 6 Projected Increases in Precipitation and Streamflow (annual averages) $ 6,600 Generator Run Time $ Ground Only Seeding: Target Area Seasonal Precip. Percent Avg. Natural Strearnflow Increase $ Increase (inches) Increase NW 0.41 3.5% Strearnflow (AF) 25,000 (AF) 2,043 Increase 8.2% NE 0.49 4.1% 65,000 4,330 6.7% SW 0.59 3.7% 5,000 447 9.0% SE 0.49 10,000 1,373 ° TOTAL w/ Ground Only 105,000 8,193 7.8% Remember this number. 13 "Annual" Cost Estimates for Pilot — Ground Based Seeding Rate Frequency Annual Operations Set Up $ 33,500 1 $ 33,500 Take Down $ 24,000 1 $ 24,000 Reporting $ 10,000 1 $ 10,000 Monthly Operations Fixed Services $ 24,500 5 $ 122,500 Variable Items (timed expenses are billed on a per hour basis) Ground Flares $ 110 60 $ 6,600 Generator Run Time $ 19.50 600 $ 11,700 Flight Time $ 375 N/A - Aerial Flares $ 110 N/A - TOTAL $ 208,300 COST PER ACRE-FOOT $ 25.42 Benefit to Cost 10.03 Cost per acre-foot (AF) = Total Program Cost / Estimated AF produced $208,300 / 8,193 AF = $25.42 per AF Benefit to Cost Ratio = Cost of Untreated Imported Water per AF / Cost of Cloud Seeding per AF $255 per AF / $25.42 = 10.03 Page 11 of 82 Purpose of Weather Modification Pilot Program Verify increases in precipitation Compare Target areas to Control areas 3-4 years needed Evaluate increases by areas in watershed Benefit/Cost evaluation Review of operations Review of suspension criteria Address permitting 15 Pilot Program Schedule Outreach: Local Cost Share for Prop 1 Round 2 Grant Ground Seeding Site Analysis ■ CEQA ■ Prop 1 Round 2 Grant ■ Application Pilot Program Outreach/Public Engagement 16 Page 12 of 82 8 Pilot Program — Next Steps SAWPA Commission has authorized: Study of Ground Based Seeding Unit Sites and Access CEQA Mitigated Negative Declaration go Prepare proposal for Prop 1 Round 2 Grant (IRWM) PR6P 1 DWR grant to cover 50% of pilot program O= Outreach is essential42000 Briefings to agencies and the public in the watershed WATERBOND p2014 CEQA public meetings • Cost share for Grant • Opportunities for support from interested agencies Thank You! Mark Norton PE mnorton(aD-sawpa.org 951.354.4221 17 Page 13 of 82 9 Yorba Linda Water District MEETING DATE: TO: FROM: STAFF CONTACTS: 1'i�1 41 x416 /_1r]=161197_11N=1a*]AI January 11, 2022 Board of Directors Doug Davert, Assistant General Manager Alison Martin, Public Affairs Manager Federal and State Legislative Update Attached is the monthly legislative report from Townsend Public Affairs. ATTACHMENTS: 1. Monthly Report ITEM NO. 6.4. Page 14 of 82 T 0 W N S E N D TPA MEMORANDUM To: Yorba Linda Water District From: Townsend Public Affairs Date: January 4, 2022 Subject: December Monthly Report and Legislative Outlook 2022 is gearing up to be a busy legislative and budget year. Notably, state legislators are saddled with a large number of circumstances that are atypical for other years' start of session dates. These circumstances include the legislature's relocation as the State Capitol building undergoes renovations, new Assembly and Senate district lines that will place many legislators' place of residence outside of their new districts, and a significant number of legislators opting to pursue other political and career opportunities outside of their elected positions in response to upcoming elections dates and term limits. Moreover, the onset of the Omicron variant at the start of what was expected to be a year of transitioning back into in-person meetings and committee hearings now appears to be up in the air once again. Despite all of these changes, the Legislature and Governor appear to be ramping up for another budget surplus year and pursuing legislation that remained unfinished in 2021. Below is an overview of anticipated issue areas the Legislature will act on in 2022, and how they relate to the outcomes and circumstances that were present in 2021. BUDGET Despite predictions to the contrary, 2021 showed a promising outlook for the state's cash reserves. Federal relief packages, in tandem with increased returns, allowed for massive state investments in broadband infrastructure development, homelessness and housing production, and climate resiliency, to name a few. In anticipation for the 2022 budget, the Legislative Analyst's Office (LAO) released its fiscal outlook report for the State's 2022-23 upcoming budget cycle, which revealed a prediction that the state would have a close to $31 billion operating budget surplus. Despite the economic impact of the ongoing COVID-19 pandemic, the LAO stated that state revenues are growing at "historic rates," which can be attributed to an annual 30% rate increase in tax collections in the 12 -month period ending in September, representing the fastest rate in roughly 40 years. While this report serves as merely a projection, it does provide important clues to how the state's budget allocation process will function in the upcoming year. For example, while the surplus is great news for the state's fiscal stability and earmark potential, it's important to note that not all off the $31 billion will be under the Legislature's discretion. The report estimates that in order to meet the State Appropriations ("Gann") Limit requirements, which limits state expenditures to the annual growth in population and to growth in average personal income, the state would need to divert roughly $14 billion between statutorily available avenues. These avenues include such things as �Page 1 Page 15 of 82 infrastructure and education investments, tax rebates, and paying down the state's debt, which are expected to be featured in the upcoming budget. In addition to the LAO report, the Assembly and Senate Budget Committees released overviews of their priorities for 2022 in advance of the Governor's January 10 proposal. The Assembly's key budget priorities include the following: • Implementing the 2021 investments including broadband infrastructure, wildfire prevention, and climate resiliency, • Ensuring that existing homelessness and affordable housing investments provide permanent supportive housing, • Drought response and water resilience funding to the most vulnerable communities, • Increased funding for education, particularly as it relates to mental health and learning loss, • Addressing the State Appropriations (Gann) Limit by allocating budget funds to major infrastructure transportation projects and education investments, • Leveraging federal infrastructure funds; and, • Promoting the creation of living wage jobs. The Senate's key budget priorities include the following: • Sustaining existing programs through building upon reserves, paying down debts, and ensuring one-time funding is used for one-time purposes, • Maximizing state and federal infrastructure investments, • Expanding targeted tax relief programs for families, • Improving higher education quality, affordability, and accessibility, • Improving public health, mental health, and health access and affordability; and • Enhance climate, environment, and resource protection, including wildfire mitigation. While we will know more as the month of January unfolds, the Governor has already outlined some preliminary budget priorities. These include infrastructure investments to match funds to federal dollars coming gown the pipeline, paying down unfunded pension liabilities, and investing in public safety efforts to curb the proliferation of organized retail theft and illegal gun trade throughout the state. THE COVID-19 CLIMATE The onset of the Omicron variant has sparked quick reactions from California leaders in order to mitigate its spread. In December, the California Department of Public Health (CDPH) issued statewide indoor masking mandate, beginning December 15 and ending January 15 in order to temper the spread of the Omicron variant during the holiday season. The mandate applies to all public indoor settings and all people, irrespective of vaccination status. This mandate ultimately brings all California counties into mandatory compliance with indoor masking rules. Before, many counties had existing indoor mask mandates that have been in effect since the summer. However, roughly half of the state's population, in areas such as San Diego County, the Inland Empire, and the Central Valley, had no existing masking mandate and are now mandated to comply with this new rule until mid-January, unless it is extended further. �Page 2 Page 16 of 82 In addition to the new masking mandate, there have been updates to Cal/OSHA COVID-19 workplace standards. In mid-December, the Cal/OSHA Standards Board voted to readopt the COVID-19 Emergency Temporary Standard ("ETS") with changes that will take effect January 14, 2022. This readoption includes many changes to the current ETS, including an elimination of many of the current distinctions between vaccinated and unvaccinated workers. California administrative procedure allows an emergency regulation to be readopted up to two times. The Cal/OSHA ETS was first readopted (and revised) on June 17, 2021. The recent December 16, 2021 readoption represents the second of two re -adoptions. However, also on December 16, 2021, the Governor issued an Executive Order permitting a third readoption of the ETS, so long as it does not extend beyond December 31, 2022. It is likely that Cal/OSHA will consider adopting permanent standards in 2022 instead of reconfiguring temporary standards. The newly revised ETS includes restrictive changes, some of which are summarized below. A new COVID-19 test definition: When testing is required under the ETS, it cannot be both self-administered and self -read unless observed by the employer or an authorized telehealth proctor. Which means that employees won't be able to simply report results of a home -test to their employer. Permissible types of face coverings: Despite harsh opposition from commenters, Cal/OSHA's new standard says that permissible face coverings include surgical masks, a medical procedure mask, a respirator worn voluntarily, or a tightly woven fabric or non- woven material of at least two layers that does not let light pass through when held up to a light source (except for clear face coverings worn for accommodations purposes). This means that many of the cloth masks that have been used by employees will no longer be acceptable under this new standard. A new definition of "worksite". The revised ETS clarifies that a "worksite" does not include locations where the worker worked by themselves without exposure to other employees, or to a worker's personal residence or alternative work location chosen by the worker when working remotely. This new definition may, in some circumstances, enable employers to forego employee notification that it would have otherwise been obligated to provide under the previous version of the ETS. Testing must be provided to all close -contact employees, vaccinated or not: It used to be that employers only needed to offer COVID-19 testing to unvaccinated workplace close - contacts. But now, because of the rapidly evolving virus and breakthrough cases in the workplace, Cal/OSHA will require employers to offer testing to employees, vaccinated or not, who had a workplace close contact. The only exception for close -contact testing are employees who recovered from COVID-19 in the past 90 days and are asymptomatic. As the pandemic continues, the Legislature plans to continue its remote meeting accessibility for committee hearings and individual meetings. After planning to require employees to return to the new temporary offices at the start of the 2022 session, Assembly Speaker Rendon announced that the Assembly would temporarily reinstate its remote work flexibility plan until February 14 in order to accommodate those affected by the pandemic. It is unclear how the Omicron variant will continue to affect Legislative procedure. As of now, it appears that Legislators and their staff are operating in a hybrid environment, with limited staff in office and in-person meetings taken on a case-by-case basis. IJ Page 3 Page 17 of 82 REDISTRICTING The decennial process of re -drawing state district lines to ensure districts have equal population size, maintain minority voting power, and are contiguous has officially concluded. The new districts will take effect beginning in the 2022 election cycle and will continue for the next decade. The new line -drawing process garnered massive amounts of public comment regarding maps protecting communities of interest and Latino representation, as well as complications from the COVID-19 pandemic which among other things, delayed census data intrinsic to drawing maps. Major changes brought forth by the new district lines include one less congressional district and a greater number of districts with a Latino citizen voting age population greater than 50%. The new districts have also prompted many legislators' retirement announcements and will force many to move into new districts and court new voters or will pit incumbents of the same or opposing political parties to run against one another in what used to be their old districts. ANTICIPATED LEGISLATION 2022 marks the second of the two-year session, meaning legislation introduced in 2021 that has not yet moved to the second house must move forward in January or will be dead for the legislative session. At the start of Session, there are a total of 140 measures eligible to be considered in the Assembly as 2 -year bills and 83 measures in the Senate eligible to be considered as 2 -year bills. Thus, January will feature a policy and fiscal committees in rapid fire in addition to the release of the Governor's budget proposal by January 10. Below is a summary of recent developments that may materialize into legislation in 2022. COVID-19 Legislation The 2021 session produced a number of bills aimed at reducing the economic impacts of COVID on California's most vulnerable residents and ensuring that essential functions of government could be held remotely. Of note was the passage of AB 361 (R. Rivas), which created criteria for state and local governing bodies to hold remote meetings under modified Brown Act standards. In addition, the Governor vetoed AB 339 (Lee). Which would have required local jurisdictions with a specific population to produce call-in and internet-based participation options in addition to in person options for members of the public during any public meeting. While the passage of Brown Act modification legislation was beneficial as local governments grappled with the need to social distance, its implementation was quick and is likely to need reform if applied to future emergencies. Despite this, there appears to be little appetite to modify AB 361 in 2022, which some say needs more time to understand its strengths and weaknesses. In addition to updates related to remote meetings legislation, there are likely to be a number of bills introduced related to the ongoing pandemic. These could include legislation allowing or restricting personal belief exemptions, mandating vaccinations for unvaccinated individuals, and expanding the definition of "fully vaccinated" to include booster shots. Near the end of the 2021 Legislative Session, gut & amend language circulated that would have required employees and patrons of certain industries to be vaccinated. Specifically, the bill would have required and patrons of restaurants, bars, cafeterias, gyms, hotels, indoor sports arenas, and movie theaters either be fully vaccinated or submit to weekly testing and show proof of a negative COVID-19 test before entering the workplace/establishment as a condition of employment. While the language IJ Page 4 Page 18 of 82 ended up not being amended, it may signal a desire from the Legislature to use similar language in 2022 legislation. Housinq and Land Use Similar to public safety legislation, the Legislature in 2021 was dedicated to implementing top- down housing and land -use reform, with the passage of bills like SB 9 and SB 10 which significantly increased development potential throughout the state. In addition, the Legislature passed bills like AB 215 (Chiu) which increases the enforcement authority within the Housing and Community Development Department (HCD) when it comes to pursuing legal action against local governments deemed noncompliant with their housing production goals. With regard to what to expect in 2022, its appears that the focus on new reform measures may be set aside to focus on the implementation and enforcement of existing measures. The start of the 2022 session also comes on the tails of the introduction of two new housing accountability units established in both the Attorney General's office and HCD, with a focus on holding local jurisdictions accountable for accomplishing their housing production targets. However, there are a handful of 2 -year bills that have potential to reemerge in 2022. These include AB 1401 (Friedman), which would prohibit public agencies from imposing or enforcing a minimum parking requirement on developments near public transit, and AB 989 (Gabriel) which would establish a system capable of appealing a local government's decision to deny a housing development. Environmental Quality and Climate Resiliency After significant cuts to climate resiliency and disaster preparedness were made in the 2020 budget to account for pandemic -related budget shortfalls, the 2021 budget included a massive $3.7 billion appropriation over three -years to bolster the state's response to climate change and its effects. Notably, only a small portion of the $3.7 billion was appropriated in 2021, meaning that there is likely to be more funding available in 2022. Several compounding factors, such as the current drought and the annual threat of catastrophic wildfires, is sure to result in new legislation to both fund and support first responders and water -related infrastructure. Supply Chain Resilience Supply chain disruptions became a major issue in 2021 as a result of the pandemic. While major legislation addressing the issue did not come to fruition during the last session, it is anticipated in 2022. During the Legislature's interim recess period, the Assembly and Senate held a joint select committee hearing on California's ports and the goods movement. During the hearing, industry and port leaders discussed the need for collaboration at all agency and government levels to address the crisis and discussed their needs, which included investments in zero emissions infrastructure, workforce and training incentives, and data interconnectivity and visibility. In 2022 there is an anticipated focus on supporting the state's ports through legislative action that may include properties designated for temporary container storage, reassessing overweight corridor designations, and establishing a single individual leader as the point person responsible for leading the state on the sustainability of ports and the goods movement. Transportation (� Page 5 Page 19 of 82 In July 2021 the Legislature passed a comprehensive Transportation Infrastructure Plan, providing more than $5 billion ($3 billion from the General Fund) for transportation infrastructure across the state. This increase in funding was only to become available if the Legislature sent implementing legislation to the Governor by October 10th which included the appropriation of $4.2 billion in Proposition 1A High -Speed Rail funding. The transportation funding contingent on the additional legislation included the following: • $1 billion (General Fund) to deliver critical transportation projects in the LA region prior to the 2028 Olympics. • $1 billion (General Fund) for transit and rail projects statewide that improve rail and transit connectivity between state and regional/local services. • $500 million (General Fund) for the Active Transportation Program to fund more projects in the program's recently -adopted program. • $500 million (General Fund) to support critical safety improvements throughout the state. • Roughly $2 billion in special funds and federal funds for streets, roads, and highway projects. • $400 million for the development and implementation of projects intended to adapt to the changing climate to ensure that the state highway system is safe for the traveling public. Due to concerns with where the high-speed rail funding was going to be spent, the Legislature did not pass the necessary implementing legislation prior to the deadline. Instead, Legislative leaders and the governor's office agreed to continue negotiations on high-speed rail into 2022, and with those negotiations will come the promise of additional funding for various transportation priorities. BIPARTISAN INFRASTRUCTURE LAW Over the next few months, various agencies that are tasked with implementing and distributing funds allocated by the Infrastructure Investments and Jobs Act --now known as the Bipartisan Infrastructure Law will begin the process of outlining allocation amounts and procedures. Moving into the new year, there will be implementation of several new grant programs aimed at providing states and local governments with the needed funds to invest in their most in need infrastructure projects. A few highlights from the bill implementation in December include: • The FAA announced its first round of airport funding through the bipartisan infrastructure law. The FAA is investing $2.89 billion in airports around the nation in response to the Bipartisan Infrastructure Law. The money can be invested in runways, taxiways, safety and sustainability projects, as well as terminal, airport -transit connections and roadway IJ Page 6 Page 20 of 82 projects. California is slated to receive $294,572,149. The money will come from the Airport Infrastructure Grant program, one of three new aviation programs created by the Bipartisan Infrastructure Law. The U.S. Department of Transportation's Federal Highway Administration (FHWA) announced that it is providing $52.5 billion in funding to all 50 states and the District of Columbia under the Bipartisan Infrastructure Law. California is getting $4,862,447,187 in federal -aid highway funds. On December 31, the FCC launched the Affordable Connectivity Program (ACP). This longer-term program was created by Congress in the Infrastructure and Jobs Act and replaces the Emergency Broadband Benefit program. The ACP provides eligible households a $30 monthly subsidy to purchase broadband internet services. The Affordable Connectivity Program will become a permanent program to provide households with discounted broadband service and allow participating providers to receive reimbursement for providing discounts. STUDENT LOAN REPAYMENT FREEZE Student loan forbearance, which started in March 2020 during the height of the COVID-19 pandemic, was set to expire on January 31. However, because of the omicron variant and intense public pressure, the White House paused student loan payments for an additional three months. The extended freeze will last through May 1,2022. COVID-19 In early December, the Biden Administration laid out guidance to expand access to at-home testing. Americans with private insurance — who now are able to get tests covered in physician offices, pharmacies, and clinics with no cost sharing — will also be able to get at-home tests reimbursed by their insurance. For those not covered by private insurance, in addition to more than 20,000 federally supported free testing sites across the U.S., at-home tests will be distributed through key community sites, such as health centers and rural clinics. Additionally, to expand access and affordability of at-home COVID-19 tests, the Departments of Health and Human Services, Labor, and the Treasury will issue guidance by January 15th to clarify that individuals who purchase OTC COVID-19 diagnostic tests will be able to seek reimbursement from their group health plan or health insurance issuer and have insurance cover the cost during the public health emergency. To ensure equitable access to free at-home tests for our uninsured and underserved communities, the President plans to double the commitment from September to distribute 25 million free tests to community sites to 50 million tests and will add rural clinics to the program. Partnerships with trusted community providers will aid in getting these important testing supplies into the homes of our hardest-hit communities. Under its authority to reimburse States for direct federal assistance to establish and expand COVID-19 testing sites, FEMA reinforced its commitments to fighting COVID-19. FEMA will fund testing to detect COVID-19 infections. This includes both in a medical setting (primary medical care facilities, temporary medical care facilities, and community-based testing sites) and testing needed to safely open and operate public facilities, including schools and government offices. Funding may be used to support both diagnostic and screening protocols. In general, FEMA will (� Page 7 Page 21 of 82 fund diagnostic and screening testing to determine if an active coronavirus infection is present and if an individual should take steps to quarantine or isolate from others. This funding may include costs for: • Laboratory testing materials and test kits, including antigen self -tests. • Contracting for testing support by a third party. • Testing facilities, including temporary facilities or expansion of space used for testing. • Staffing to administer tests. • Training for individuals to administer tests. • Signage and other communication materials. • Personal protective equipment and other administrative supplies to conduct testing and technology to register and track testing results. • Mobilization and demobilization of testing activities. • Facility operating costs (equipment, supplies, security, and cleaning/disinfection). FEMA is committed to working with states and their public health departments to establish and expand access to testing. LOCAL ARPA FUNDS FLEXIBILITY ACT In October, the US Senate unanimously passed the bill S.3011, the State, Local, Tribal, and Territorial Fiscal Recovery, Infrastructure, and Disaster Relief Flexibility Act. The bill would provide flexibility in the way State and Local Fiscal Recovery Funds provided by the American Rescue Plan Act (ARPA) can be spent. If enacted the bill would allow $10 million or 30 percent of distributed funds, whichever is greater, to be spent on a broad range of infrastructure projects. See the attached section by section summary for greater detail on the list of eligible projects. Although the bill passed the Senate in October, the House of Representatives has not taken action. Local governments are being asked to send in letters of support for the legislation to their congressional representatives urging them to take up the Senate -passed bill as soon as possible. A companion bill in the House has 10 cosponsors from California, they are: Representatives Huffman, Panetta, Carbajal, Correa, DeSaulnier, Peters, Mike Levin, LaMalfa, Mike Thompson, and Lowenthal. BUILD BACK BETTER BILL Momentum on President Biden's $2 trillion climate and social spending bill which passed the House a month ago, appeared to slow to a halt. Democratic senators in December conceded there was no chance of passing the Build Back Better Act before the end of the year. It appears that portions of the bill may need to be reworked in order to garner support from Democratic Senator Joe Manchin (D-W.VA), who has expressed opposition to the bill's inclusion of a one- year extension of the expanded child tax credit, which he argues would result in tax hikes over the next decade. This recent issue comes after Senator Manchin expressed his opposition to the legislation's price tag, and that going over $1.5 trillion would be out of the question for his support. LOOKING AHEAD 2022 The actions of Congress and the Biden Administration will be influenced by one central occurrence in 2022: the midterm elections scheduled for November. Both congressional IJ Page 8 Page 22 of 82 chambers and the White House are under Democratic control, but history and polling suggests that Republicans are poised to take the majority in the House of Representatives in the November elections. With this in mind, Democrats are motivated to advance as much of their agenda as possible in 2022. This includes social spending policies such as paid family leave, universal Pre - Kindergarten education, subsidized child-care, support for Affordable Care Act marketplaces, actions to curb greenhouse gas emissions, and more. Disagreements over the scope and scale of this agenda led to a breakdown in negotiations in late 2021. Expect Democrats to move forward with portions of their agenda in the first two quarters of 2022. The decennial process of redrawing congressional lines will have an impact on policies and representation in 2022. Following the certification of new congressional districts in December 2021 by the California Citizens Redistricting Commission, the state will lose a congressional seat due to slow population growth in the last decade, thus requiring an adjustment that wound up costing Los Angeles County one of its seats. Nevertheless, the overall trajectory of the new congressional maps favor Democrats, which could play a role in which party controls the House after the midterm elections. Additionally, in 2022 federal agencies will be busy at work implementing the Bipartisan Infrastructure Law passed in November 2021, the Infrastructure Investment and Jobs Act. This law provides $1.2 trillion over 5 years for roads, bridges, rail, transit, water, broadband, grid resiliency, and more. Funding will begin to roll out in 2022 through a combination of formula grants and competitive discretionary grants. The coronavirus pandemic will continue to impact federal policy making. Much will depend on the trajectory the pandemic takes and if additional federal funds are determined to be necessary to stem negative economic impacts. Throughout 2022, both Congress and the Biden Administration will be focused on the midterm elections. Decisions will be based on their ability to help win and actions will be heavily influenced by these political calculations. History has shown that this dynamic often limits the ability for Congress to enact sweeping legislation, which will be compounded by the historically slim majorities in both the House and Senate. Legislative inaction often leads the Administration to take bolder action through executive orders, rule makings, and litigation. C" Page 9 Page 23 of 82 ITEM NO. 8.1. ' rba Linda Water District /_[r]=1►1I7_\V=1aelAI MEETING DATE: January 11, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary SUBJECT: Minutes of the Board of Directors Special and Regular Meetings Held December 14, 2021 RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: 1. Draft Meeting Minutes (Special) 2. Draft Meeting Minutes (Regular) Page 24 of 82 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Tuesday, December 14, 2021, 6:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. PARTICIPATION INSTRUCTIONS 2. Were included on the agenda. CALL TO ORDER The meeting was called to order at 6:01 p.m. 3. ROLL CALL 4. 61 DIRECTORS PRESENT Phil Hawkins, President J. Wayne Miller, PhD, Vice President Trudi DesRoches Brooke Jones Tom Lindsey 2021 -XXX STAFF PRESENT Doug Davert, Assistant General Manager John DeCriscio, Operations Manager Annie Alexander, Board Secretary Veronica Ortega, Executive Assistant ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP PUBLIC COMMENTS None. CLOSED SESSION The Board entered Closed Session at 6:01 p.m. 5.1. Conference with Legal Counsel — Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One Minutes of the YLWD Board of Directors Special Meeting Held December 14, 2021 at 6:00 p.m. Page 25 of 82 Assistant General Manager Davert and Operations Manager DeCriscio left Closed Session prior to discussion of the following item. 5.2. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager The Board returned to Open Session at 6:42 p.m. General Counsel Gagen announced that the Board took no reportable action during Closed Session. 6. ADJOURNMENT 6.1. The meeting was adjourned at 6:42 p.m. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Special Meeting Held December 14, 2021 at 6:00 p.m. 2 Page 26 of 82 2021 -XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, December 14, 2021, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. PARTICIPATION INSTRUCTIONS Were included on the agenda. 2. CALL TO ORDER The meeting was called to order at 6:42 p.m. 3. PLEDGE OF ALLEGIANCE President Hawkins led the pledge. El :to] I wey_1011 DIRECTORS PRESENT STAFF PRESENT Phil Hawkins Doug Davert, Assistant General Manager J. Wayne Miller, PhD John DeCriscio, Operations Manager Trudi DesRoches Gina Knight, Human Resources and Risk Manager Brooke Jones Delia Lugo, Finance Manager Tom Lindsey Rosanne Weston, Engineering Manager Alison Martin, Public Affairs Manager Annie Alexander, Board Secretary Paige Appel, Budget Analyst Veronica Ortega, Executive Assistant ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP Eric O'Donnell, Senior Associate, Townsend Public Affairs (Via Teleconference) Brian Lochrie, President, Communications LAB Diego Teran, Senior Account Manager, Communications LAB 5. SEATING OF DIRECTORS 5.1. Reorganization of the Board of Directors and Appointment of Officers Minutes of the YLWD Board of Directors Regular Meeting Held December 14, 2021 at 6:30 p.m. Page 27 of 82 2021 -XXX Director Jones made a motion, seconded by Director DesRoches, to nominate J. Wayne Miller as President of the Yorba Linda Water District Board of Directors. Motion carried 5-0-0-0 on a roll call vote. The meeting was then turned over to President Miller as the presiding officer. Director Hawkins made a motion, seconded by Director Lindsey, to nominate Brooke Jones as Vice President of the Yorba Linda Water District Board of Directors. Motion carried 5-0-0-0 on a roll call vote. Director Hawkins made a motion, seconded by Director Jones, to appoint Annie Alexander as Secretary, Veronica Ortega as Assistant Secretary, and Delia Lugo as Treasurer for the next calendar year. Motion carried 5-0-0-0 on a roll call vote. 5.2. Adjourn to Yorba Linda Water District Public Financing Corporation and Financing Authority Regular Meetings A recess was declared at 6:48 p.m. in order to conduct the Public Financing Corporation and Financing Authority Regular Meetings. The meeting was reconvened at 6:53 p.m. 6. ADDITIONS/DELETIONS TO THE AGENDA None 7. INTRODUCTIONS AND PRESENTATIONS 7.1. Proclamation Honoring Arthur G. Kidman, Partner, Kidman Gagen Law LLP Assistant General Manager Davert commended Mr. Kidman for his 45+ years of service and commitment to the District. General Counsel Gagen and the Board of Directors thanked Mr. Kidman for his sage wisdom, counsel, and exemplary leadership. Mr. Kidman commented on some of his experiences while serving as the District's General Counsel. 7.2. Elected Official Liaison Reports None. Minutes of the YLWD Board of Directors Regular Meeting Held December 14, 2021 at 6:30 p.m. 2 Page 28 of 82 2021 -XXX 7.3. Federal and State Legislative Update Staff reported on the reinstated masking requirement issued by the California Department of Public Health, the zero water allocation recently implemented by the State Water Project, the State Water Resources Control Board's proposed drought conservation emergency regulations, the annual reorganization of Yorba Linda, Brea, and Anaheim City Councils, and the status of federal funding for construction of an additional heli - hydrant. 8. PUBLIC COMMENTS None. 9. CONSENT CALENDAR Director Jones requested to remove Item No. 9.6. from the Consent Calendar for separate action. Director Hawkins made a motion, seconded by Director Lindsey, to approve the remainder of the Consent Calendar. Motion carried 5-0-0-0 on a roll call vote. 9.1. Minutes of the Board of Directors Special Meeting Held November 10, 2021 Recommendation: That the Board of Directors approve the minutes as presented. 9.2. Minutes of the Board of Directors Special and Regular Meetings Held November 17, 2021 Recommendation: That the Board of Directors approve the minutes as presented. 9.3. Re -Authorizing Continuation of Virtual/Teleconference Board Meetings Recommendation: That the Board of Directors adopt Resolution No. 2021 - XX finding and determining that: (1) a state of emergency related to COVID- 19 continues to be in effect; (2) state and local officials continue to recommend measures to promote social distancing in connection with COVID-19; (3) due to the COVID-19 emergency, meeting in person would present imminent risks to the health and safety of attendees; and (4) continued remote meetings are hereby re -authorized for the period of December 14, 2021, through January 13, 2022, pursuant to California Government Code Section 54953(e). Minutes of the YLWD Board of Directors Regular Meeting Held December 14, 2021 at 6:30 p.m. 3 Page 29 of 82 2021 -XXX 9.4. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $4,348,955.92. 9.5. Budget to Actual Reports for the Month Ending October 31, 2021 Recommendation: That the Board of Directors receive and file the Budget to Actual Reports for the Month Ending October 31, 2021. 9.7. Award of Construction Contract for the BNSF Crossing Water Improvements Recommendation: That the Board of Directors award the Construction Contract for the BNSF Crossing Water Improvements to Big Ben Engineering Inc. for $1,301,740.00, Job Nos. J-2021-02 and J-2021-19. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 9.6. Cash and Investment Report for the Period Ending October 31, 2021 Vice President Miller requested staff provide the Board with a fiscal year- end projection of days in cash at the next regular meeting. Assistant General Manager Davert noted that a revised copy of the Cash and Investment Report had been distributed at the beginning of the meeting as staff discovered a typographical error following publication of the agenda packet. As such, staff is requesting the Board receive and file the amended version. President Miller requested staff also generate a comparison of projected days in cash versus projections contained in the most recent rate study. Staff indicated this information may take some time to prepare and that Fitch's rating criteria would soon be excluding consideration of days in cash although staff would continue to monitor this financial indicator. Director Jones made a motion, seconded by Director Hawkins, to receive and file the Cash and Investment Report for Period Ending October 31, 2021 as amended. Motion carried 5-0-0-0 on a roll call vote. Minutes of the YLWD Board of Directors Regular Meeting Held December 14, 2021 at 6:30 p.m. 4 Page 30 of 82 2021 -XXX 10. ACTION CALENDAR 10.1 Legislative Platform for Calendar Year 2022 Staff provided a brief introduction of this matter. Vice President Jones inquired as to the purpose for encouraging the consolidation of MWDOC and OCWD and suggested the removal of this position from the section on Local Control. Following discussion, it was the general consensus to amend the platform and exclude this position. Director Jones made a motion, seconded by Director Hawkins, to approve the proposed legislative platform for calendar year 2022 as amended. Motion carried 5-0-0-0 on a roll call vote. 10.2 Support of Federal PFAS Legislation that Protects Ratepayers and Water/Wastewater Agencies Staff reviewed the purpose of the resolution and the financial impact of pending federal PFAS legislation on ratepayers and water/wastewater agencies associated with clean-up liability and regulatory compliance. Director Lindsey made a motion, seconded by Director Jones, to adopt Resolution No. 2021 -XX supporting Federal PFAS Legislation that protects ratepayers and water/wastewater agencies. Motion carried 5-0-0-0 on a roll call vote. 10.3 Board of Directors' Compensation The Board discussed the Directors' current compensation rate and determined not to make any changes at this time. Director Hawkins made a motion, seconded by Director Jones, to keep the Directors' current compensation rate the same for the next calendar year. Motion carried 5-0-0-0 on a roll call vote. 11. DISCUSSION ITEMS 11.1 Status of Communications Activities Staff reviewed the District's communications goals, objectives, and strategies including Communications LAB's social communications plan, outreach activities related to the proper disposal of fats, oil, and grease (FOG), future plans for special events, and branding initiatives. Minutes of the YLWD Board of Directors Regular Meeting Held December 14, 2021 at 6:30 p.m. 5 Page 31 of 82 2021 -XXX Brian Lochrie, President of Communications LAB, summarized the firm's communications efforts and responded to questions from the Board regarding employing a survey instrument and focus groups to help prioritize the District's needs. Staff noted that data and information was being collected from the District's social media outlets, management team, field staff, and customer service staff to help generate a prioritized list of needs. Staff continues to work with Communications LAB to determine the appropriate communication channels for delivering clear and relevant messaging to the District's audiences. 11.2. Status of PFAS Water Treatment Plant Staff briefed the Board on the District's participation in a validation study to evaluate media performance for PFAS removal funded by a grant from the Water Research Foundation (WRF). The District will be contributing data from the PFAS water treatment plant currently under construction. Staff then reviewed the construction schedule for the treatment plant including plans for bringing the plant online in stages beginning the following week. Project completion is expected at the end of February 2022. 11.3. Board of Directors' Committee, Agency, and Intergovernmental Meeting Assignments Staff was directed to circulate the existing assignments. 12. REPORTS, INFORMATION ITEMS, AND COMMENTS 12.1 Director's Reports A list of meetings and events attended was included in the agenda packet. A few of the Directors reported on their participation in the recent ACWA conference, ACWA committee meetings, and FIRO webinars. 12.2. General Manager's Report Assistant General Manager Davert reported on the FY 2022-23 budget process, discontinuation of the PFAS charge on customer bills at the end of the month, construction meter enforcement, status of Timber Ridge Booster Pump Station, planned draw from the District's line of credit with Bank of America, and upcoming issuance of a request for proposals for auditing services. Minutes of the YLWD Board of Directors Regular Meeting Held December 14, 2021 at 6:30 p.m. Page 32 of 82 2021 -XXX 12.3. General Counsel's Report None. 12.4. Future Agenda Items and Staff Tasks President Miller requested staff prepare a slide for discussion at a future Board meeting on the impact of inflationary costs on the District's financial plan such as rate increases from SCE, MWDOC, etc. 13. COMMITTEE REPORTS 13.1. Interagency Committee with MWDOC and OCWD (Hawkins/Des Roches) — Next meeting will be scheduled when needed. 13.2. Joint Agency Committee with City of Yorba Linda (Hawkins/Lindsey) — Minutes of the meeting held Monday, November 8, 2021, at 4:00 p.m. were included in the agenda packet. Next meeting is scheduled for Monday, January 31, 2022 at 4:00 p.m. 13.3. Joint Agency Committee with City of Placentia (Miller/Lindsey) — Next meeting will be scheduled when needed. 14. BOARD OF DIRECTORS ACTIVITY CALENDAR 14.1. Meetings from December 15 — January 31, 2022 15. ADJOURNMENT 15.1. Director Hawkins made a motion, seconded by Director Jones, to adjourn the meeting at 8:40 p.m. Motion passed 5-0-0-0 on a roll call vote. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held December 14, 2021 at 6:30 p.m. 7 Page 33 of 82 ITEM NO. 8.2. ' rba Linda Water District /_[r]=1►1I7_\V=1aelAI MEETING DATE: January 11, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary SUBJECT: Minutes of the Board of Directors Special Meeting Held January 4, 2022 RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: 1. Draft Meeting Minutes Page 34 of 82 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Tuesday, January 4, 2022, 6:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. PARTICIPATION INSTRUCTIONS Were included on the agenda. 2. CALL TO ORDER The meeting was called to order at 6:00 p.m. The following items were taken out of order. 4. 3. 5. 91 ROLL CALL DIRECTORS PRESENT J. Wayne Miller, PhD, President Brooke Jones, Vice President Trudi DesRoches (Via Teleconference) Phil Hawkins Tom Lindsey (Via Teleconference) 2022 -XXX STAFF PRESENT Doug Davert, Assistant General Manager Annie Alexander, Board Secretary ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP PLEDGE OF ALLEGIANCE President Miller led the pledge. PUBLIC COMMENTS Al Nederhood, resident, commented on the length of the performance evaluation process for the General Manager. CLOSED SESSION The Board entered Closed Session at 6:04 p.m. 6.1. Conference with Real Property Negotiators Pursuant to Section 54956.8 of the California Government Code Property: APNs 326-021-49 and 50 Agency Negotiators: Doug Davert, Assistant General Manager Negotiating Parties: Hilltop 3 Development LLC Under Negotiation: Price and Terms of Payment Minutes of the YLWD Board of Directors Special Meeting Held January 4, 2022 at 6:00 p.m. Page 35 of 82 2022 -XXX Assistant General Manager Davert left Closed Session prior to consideration of the following matter. 6.2. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager The Board returned to Open Session at 8:13 p.m. Directors DesRoches and Lindsey had disconnected from the teleconference. General Counsel Gagen announced that the Board took no reportable action during Closed Session. 7. ADJOURNMENT 7.1. Director Jones made a motion, seconded by Director Hawkins, to adjourn the meeting at 8:14 p.m. Motion carried 3-2-0-0 with Directors DesRoches and Lindsey absent. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Special Meeting Held January 4, 2022 at 6:00 p.m. 2 Page 36 of 82 ITEM NO. 8.3. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: January 11, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary SUBJECT: Re -Authorizing Continuation of Virtual/Teleconference Board Meetings RECOMMENDATION: That the Board of Directors adopt Resolution No. 2022 -XX finding and determining that: (1) a state of emergency related to COVID-19 continues to be in effect; (2) state and local officials continue to recommend measures to promote social distancing in connection with COVID-19; (3) due to the COVID-19 emergency, meeting in person would present imminent risks to the health and safety of attendees; and (4) continued remote meetings are hereby re -authorized for the period of January 11, 2022, through February 10, 2022, pursuant to California Government Code Section 54953(e). SUMMARY: Governor Newsom signed into law AB 361 which amends the Brown Act to allow the Board to continue to meet remotely during declared emergencies proclaimed by the Governor due to COVID-19 under certain conditions: (1) state or local officials have imposed or recommended measures to promote social distancing; or (2) the Board determines or has determined as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. BACKGROUND: In order to continue holding Board meetings remotely and by virtual/teleconference as has been previously occurring, the Board will need to reconsider and make a determination that as a result of the ongoing COVID-19 emergency, meeting in person would present imminent risks to the health and safety of the attendees. The Orange County Health Care Agency, which is responsible for health orders in Orange County, has provided recommendations for social distancing and masking for indoor events. Additionally, the COVID-19 virus, especially the Delta variant, continues to spread throughout the Orange County community. The Center for Disease Control and Prevention indicates that the Delta variant is highly contagious and continues to recommend wearing masks in public and in indoor settings. For these reasons, staff recommends that the District continue to hold Board meetings remotely by Page 37 of 82 virtual/teleconference for the next 30 days. AB 361 also adds new procedures and clarifies the requirements for conducting remote meetings, including the following: 1. Public agencies may not require public comments to be submitted in advance. 2. In the event of a technical disruption, the public agency cannot take any further action on the agenda until the technical issue is resolved. 3. Beginning 30 days after the first meeting, the legislative body must reconsider the continuing need for virtual meetings every 30 days. The legislative body must find each time that it has reconsidered the circumstances of the state of emergency, and the state of emergency continues to directly impact the ability of the members to meet safely in person or state and local officials continue to impose or recommend measures to promote social distancing. If a majority of the members of a legislative body do not adopt these findings, then traditional Brown Act provisions for teleconferencing will apply. Should the Board vote to re -authorize implementation of the provisions of AB 361, these requirements will apply: 1. Notices and agenda requirements remain the same under the Brown Act. 2. No physical location is required for public attendance or public comment. However, the public must be able to access and participate in the meeting through a call-in or an internet-based service, and instructions for how to participate must appear on the posted notices or agenda. 3. Teleconference meetings must protect the statutory and constitutional rights of the parties and the public. 4. If there is any disruption of the call-in or internet-based service, the agency must suspend the meeting until the problem is fixed. 5. Legislative bodies may allow public comments to be submitted prior to a meeting, but must also allow the public to participate in real-time through call-in or internet-based service. 6. If an internet-based service requires registration through a third party, individuals can be required to register with the third party to participate in the meeting. 7. When providing a public comment period, whether after each item or during a general comment period, a legislative body must allow reasonable time for members of the public to comment and must also include reasonable time for members to register with a third party host, if applicable. ATTACHMENTS: Resolution No. 2022 -XX - Continuation of Virtual Meetings Page 38 of 82 RESOLUTION NO. 2022 -XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT RELYING ON THE CALIFORNIA GOVERNOR'S PROCLAMATION OF A STATE OF EMERGENCY ON MARCH 4, 2020, AND RE -AUTHORIZING VIRTUAL BOARD MEETINGS PURSUANT TO ASSEMBLY BILL 361 WHEREAS, the Yorba Linda Water District ("District") is committed to preserving public access and participation in meetings of the Board of Directors. WHEREAS, all meetings of the District's legislative bodies are open and public, as required by the Ralph M. Brown Act (California Government Code Sections 54950-54963), so that any member of the public may attend and participate in the District's meetings. WHEREAS, starting in March 2020, in response to the spread of COVID-19 in the State of California, the Governor issued a number of executive orders aimed at containing the COVID-19 virus. WHEREAS, among other things, these orders waived certain requirements of the Brown Act to allow legislative bodies to meet virtually. WHEREAS, pursuant to the Governor's executive orders, the District has been holding virtual meetings during the pandemic in the interest of protecting the health and safety of the public, Board members, and District staff. WHEREAS, the Governor's executive orders related to the suspension of certain provisions of the Brown Act expired on September 30, 2021. WHEREAS, on September 16, 2021, the Governor signed Assembly Bill 361, Government Code Section 54953(e), which allows legislative bodies to meet virtually provided there is a state of emergency declared by the Governor, and either: (1) state or local officials have imposed or recommended measures to promote social distancing; or (2) the legislative body determines by majority vote that meeting in person would present imminent risks to the health and safety of attendees. WHEREAS, such conditions continue to exist in the District, specifically, a state of emergency has been proclaimed related to COVID-19 by the Governor of California as of March 4, 2020, local officials continue to recommend measures to promote social distancing, and because of the ongoing threat of COVID-19, meeting in person would present imminent risks to the health and safety of attendees. WHEREAS, the Board of Directors previously adopted Resolution No. 2021-43 on December 14, 2021, finding that the requisite conditions exist for the legislative body of the District to conduct remote teleconference meetings without compliance with Government Code Section 54953 (b)(3). Resolution No. 2022 -XX Re -Authorizing Virtual Board Meetings Pursuant to AB 361 Page 39 of 82 WHEREAS, as a condition of extending the use of the provisions found in Government Code 54953(e), the Board of Directors must reconsider the circumstances of the state of emergency, and the Board has done so. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: SECTION 1. Remote Teleconference Meetings: Consistent with the provisions of Government Code Section 54953(e), the Board of Directors finds and determines that: (1) a state of emergency related to COVID-19 continues to be in effect; (2) state and/or local officials continue to recommend measures to promote social distancing in connection with COVID-19; and (3) due to the health and safety of attendees, and, based on the foregoing facts, findings, and determinations, the Board re -authorizes staff to conduct remote teleconference meetings of the Board of Directors, including Committee meetings, per the provisions of Government Code Section 54953(e). SECTION 2. Effective Date of Resolution: This Resolution shall take effect upon adoption and shall be effective for 30 days unless earlier extended by a majority vote of the Board of Directors. PASSED AND ADOPTED this 11th day of January 2022 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: J. Wayne Miller, PhD., President Yorba Linda Water District ATTEST: Annie Alexander, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Gagen Law LLP Resolution No. 2022 -XX Re -Authorizing Virtual Board Meetings Pursuant to AB 361 2 Page 40 of 82 ' rba Linda Water District MEETING DATE: TO: FROM: STAFF CONTACTS RECOMMENDATION: /_[r]=1►1I7_\V=1aelAI January 11, 2022 Board of Directors Doug Davert, Assistant General Manager Alison Martin, Public Affairs Manager Communications Activities Monthly Report ITEM NO. 8.4. That the Board of Directors receive and file the Communications Activities Report for the month ending December 31, 2021. SUMMARY: For the month ending December 31, 2021, the consultant has prepared a Communications Activities Report for the District. STRATEGIC PLAN INITIATIVES: G1 5D - Engage public to address issues with their representatives and maintain community partnerships with cities and organizations.; and G4 1A - Provide timely communication, messaging, and strategies. ATTACHMENTS: 1. YLWD Communications Activity Report Page 41 of 82 .v Communications AB discover your voice December Activity Resort TO: Alison Martin, Public Affairs Manager, PIO, Yorba Linda Water District FROM: Diego Terin, Sr. Account Manager, Communications LAB DATE: December 30, 2021 RE: Current communication's projects Below are highlights of current Communications Lab projects for Yorba Linda Water District: • Social Media a) The agency submitted asocial media calendar for Nov. 15, 2021- Jan 15, 2022. After copy and graphics were approved, the agency programmed asset implementation. Social media includes: Facebook, Instagram and Twitter. o Next steps: The agency will provide detailed KPI social media reports measuring the impressions of the campaign in Jan. 2022. Calendars for year 2022 are being finalized. b) The agency will send an email blast, via Constant Contact, with PFAS message on Jan. 5, 2022. o Next steps: The social media team will have a message approved on Jan. 4, will submit for client's approval and will set up Constant Contact. Graphic Design The agency is working on a redesign of a FOG poster (fat, oil and grease,) that includes copy in English and Spanish. The agency edited the Spanish copy, using standard phrases throughout the poster. The picture illustrations of the poster have changed to hand -drawn images. o Next steps: Agency will submit final design to client on first week of Jan. 2022. • Other On Dec. 14, the agency attended the YLWD Board Meeting. Board members emphasized the important of the value of water in the agency's work, and getting feedback from customers. The agency is open to participate in city events or on-line surveys to research customer insights. 701 e chapman ave. orange, ca 92866 www.communicationsiab.com Page 42 of 82 ITEM NO. 8.5. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: January 11, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager STAFF CONTACTS: Delia Lugo, Finance Manager Keri Hollon, Accounting Assistant II SUBJECT: Payments of Bills, Refunds, and Wire Transfers RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $5,539,231.98. BACKGROUND: Pursuant to Section 31302 of the California Water Code, staff is submitting a list of disbursements to the Board of Directors for approval. The items on this disbursement list include a wire of $1,859,895.03 to MWDOC for October 2021 water purchases; a wire of $2,089,972.50 to Orange County Water District for J20-05 PFAS plant contract; a wire of $30,361.62 to So. California Edison Co. for November 2021 electricity charges at multiple locations: a wire of $1,437.39 to So. California Gas Co. for November 2021 gas charges at multiple locations; a wire of $614.00 to Switch for the remote data hosting co -location; a check of $139,466.57 to ACWA/JPIA for January 2022 medical and dental premiums; a check of $178,379.12 to Excel Paving Company for J20-61 Grandview & Ridge Way waterline improvement; a check of $54,986.00 to Tetra Tech, Inc. for professional services for J20-37 Timber Ridge; a check of $98,366.57 to T.E. Roberts Inc. for J20-26 Lakeview sewer extension. Additionally: a wire of $4,309.58 to Bank of America for December 2021 interest accrual payment. The balance of $428,543.49 are routine invoices. The Accounts Payable check register total is $4,886,331.87, Payroll No. 25 total is $319,973.70, and Payroll No. 26 total is $332,926.41; where disbursements for this agenda report total $5,539,231.98. A summary of the disbursements is attached. ATTACHMENTS: Page 43 of 82 1. Cap Sheet for January 11, 2022 2. Check Register for December 28, 2021 3. Check Register for January 11, 2022 4. Credit Card for January 11, 2022 5. BOD Credit Cards for January 11, 2022 Page 44 of 82 Summary of Disbursements January 11, 2022 CHECK NUMBERS: 12/28/2021 Computer Checks 79198-79285 $ 693,488.12 1/11/2022 Computer Checks 79286-79336 206,253.63 $ 899,741.75 WIRES: W 120921 Southern Calif Edison Co $ 30,361.62 W 121521 MWDOC 1,859,895.03 W 121521 A Switch 614.00 W 121621 Southern Calif Gas Co 1,437.39 W122021 Orange County Water District 2,089,972.50 W 123021 Bank of America 4,309.58 $ 3,986,590.12 TOTAL OF CHECKS & WIRES $ 4,886,331.87 PAYROLL NO. 25: Direct Deposits $ 200,591.26 Payroll Taxes 52,878.26 EFT -- CalPERS 45,125.77 Third Party Checks 7662-7666 21,378.41 $ 319,973.70 PAYROLL NO. 26: Direct Deposits $ 202,746.65 Payroll Taxes 59,810.69 EFT -- CalPERS 45,187.58 Third Party Checks 7653-7661 25,181.49 $ 332,926.41 TOTAL OF PAYROLLS $ 652,900.11 ------------------------------------------------------------------------------------------------------------------ DISBURSEMENT TOTAL $ 5,539,231.98 ---------------------------------------------------------------- ---------------------------------------------------------------- APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF JANUARY 11, 2022 ---------------------------------------------------------------- ---------------------------------------------------------------- Page 45 of 82 Yorba Linda Water District Check Register For Checks Dated: 12/15/2021 thru 12/28/2021 Check No. Date Vendor Name Amount Description 79198 12/28/2021 WOLFGANG KIRST 437.20 CUSTOMER REFUND 79199 12/28/2021 KIMBERLY MARTINDALE 16.31 CUSTOMER REFUND 79200 12/28/2021 ROGER ANG -LEE 51.73 CUSTOMER REFUND 79201 12/28/2021 HYDRAULIC ROD PUMPS 131.50 CUSTOMER REFUND 79202 12/28/2021 OPEN DOOR LABS INC 361.97 CUSTOMER REFUND 79203 12/28/2021 DOTY BROS EQUIP CO 230.12 CUSTOMER REFUND 79204 12/28/2021 SIGNPOST HOMES INC 111.14 CUSTOMER REFUND 79205 12/28/2021 PLACENTIA 22 LLC 305.94 CUSTOMER REFUND 79206 12/28/2021 ZILLOW HOME INC 124.55 CUSTOMER REFUND 79207 12/28/2021 ACWA/JPIA 139,466.57 MEDICAL & DENTAL PREMIUM JANUARY 2022 79208 12/28/2021 AIRGAS INC 113.82 WELDING SUPPLIES 79209 12/28/2021 Alternative Hose Inc. 23.46 PARTS FOR UNIT#155 79210 12/28/2021 Annie Alexander 45.71 OFFICE & MEETING SUPPLIES 79211 12/28/2021 Aqua -Metric Sales Co. 683.29 METER CABLES 79212 12/28/2021 Aramark 513.96 UNIFORM SERVICE 79213 12/28/2021 Armando Raya 250.00 SAFETY BOOT REIMBURSEMENT 79214 12/28/2021 AT & T - Calnet3 1,470.77 ATT CALNET 79215 12/28/2021 Best Drilling and Pump, Inc. 37,002.50 J21-33 WELL 15 ABANDONMENT 79216 12/28/2021 BrightView Tree Care Services Inc. 4,089.12 J20-05 IRRIGATION REPAIRS & LANDSCAPE SERVICE 79217 12/28/2021 CA Assn of Sanitation Agencies 4,000.00 2022 CASA MEMBERSHIP RENEWAL - 7 MEMBERS 79218 12/28/2021 CA Assn of Mutual Water Companies 746.97 HOMECOMING RECEPTION SPONSORSHIP 79219 12/28/2021 CB Technical 9,240.00 GIS & CMMS IT WORK JULY - NOVEMBER 2021 79220 12/28/2021 CDM Smith 507.50 J21-29 PROFESSIONAL SERVICES NOVEMBER 2021 79221 12/28/2021 Chameleon Beverage Company, Inc. 7,141.60 YLWD PROMOTIONAL WATER BOTTLES 79222 12/28/2021 Griswold Industries dba Cla-Val Co. 2,835.49 CLA VALVE PARTS 79223 12/28/2021 Clinical Lab. Of San Bern. 2,260.00 WATER QUALITY LAB WORK 79224 12/28/2021 Coast Surveying, Inc. 3,292.00 PROFESSIONAL SERVICES NOVEMBER 2021 79225 12/28/2021 Complete Paperless Solutions 3,776.09 LASERFICHE FORMS & USER SOFTWARE 79226 12/28/2021 Culligan of Santa Ana 651.55 EQUIPMENT PE SOFTENER 79227 12/28/2021 Dell Financial Services LLC 29,752.76 MICROSOFT OFFICE LICENSE RENEWAL 12/2021-12/2023 79228 12/28/2021 Dept. of Consumer Affairs 180.00 PE LICENSE RENEWAL - LOGSDON, D 79229 12/28/2021 deRose Promos 38.33 ENGRAVED BADGES 79230 12/28/2021 Elite Equipment Inc 304.13 OPERATIONS REPAIR TOOLS 79231 12/28/2021 Enthalpy Analytical, Inc. 2,902.00 WATER QUALITY TESTING 79232 12/28/2021 Excel Paving Company 178,379.12 J20-61 GRANDVIEW & RIDGE WAY WATERLINE IMPROVEMENT 79233 12/28/2021 Factory Motor Parts 561.86 MECHANIC SHOP TOOLS & PARTS FOR UNIT #164 79234 12/28/2021 Fairway Ford Sales, Inc. 570.22 REPAIR ON UNIT #194 79235 12/28/2021 FedEx Office 16.96 SHIPPING EXPENSE 79236 12/28/2021 EyeMed 1,443.97 EYEMED PREMIUM - DECEMBER 2021 79237 12/28/2021 Fuller Truck Accessories 2,048.34 PARTS FOR UNIT #155 & 175 79238 12/28/2021 George Baltierra 60.00 CERTIFICATION REIMBURSEMENT -T2 79239 12/28/2021 Grainger 192.38 WAREHOUSE WATER HEATER PARTS 79240 12/28/2021 Haaker Equipment Co. 59.78 PARTS FOR VACTOR TRUCK 79241 12/28/2021 Hashtag Pinpoint 2,000.00 STRATEGIC COMMUNICATIONS NOVEMBER 2021 79242 12/28/2021 Hayes Automation Inc. 3,632.22 SCADA MATERIAL 79243 12/28/2021 Hedrick Fire Protection 550.00 FIRE INSPECTION 79244 12/28/2021 Holliday Rock Co., Inc 933.08 CONCRETE FOR REPAIRS 79245 12/28/2021 Infosend Inc. 2,263.72 BILLING & POSTAGE CUSTOMER BILL 79246 12/28/2021 Inland (Kenworth) 23.67 PARTS FOR UNIT#196 79247 12/28/2021 Jackson's Auto Supply - Napa 132.40 PARTS FOR UNIT #107 79248 12/28/2021 Jeremy Smith 70.00 CERTIFICATION REIMBURSEMENT - BCSP:STS-C 79249 12/28/2021 Kidman Gagen Law 30,282.43 LEGAL SERVICES - NOVEMBER 2021 79250 12/28/2021 Kimball Midwest 403.37 MECHANIC SHOP SUPPLIES 79251 12/28/2021 Managed Health Network 175.50 EAP - DECEMBER 2021 79252 12/28/2021 Martha Gonzalez 108.14 RETIREE MEDICAL OVERPAYMENT REIMBURSEMENT 79253 12/28/2021 Mc Fadden -Dale Hardware 480.72 J21-50 PFAS PLANT TESTING TOOLS & HARDWARE SUPPLIES 79254 12/28/2021 Mc Master -Carr Supply Co. 480.20 PRODUCTION EQUIPMENT & CLA-VAL PARTS 79255 12/28/2021 Murcal, Inc. 3,820.97 CIRCUIT BOARD FOR WELL ENGINE 79256 12/28/2021 NatPay Online Business Solutions 27.37 DOCULIVERY- NOVEMBER 2021 79257 12/28/2021 Nickey Kard Lock Inc 6,191.86 FUEL 11/16/21-11/30/21 79258 12/28/2021 Office Solutions 1,224.27 OFFICE SUPPLIES 79259 12/28/2021 Orange Coast Petroleum Equip. 2,597.44 MECHANIC SHOP EQUIPMENT 79260 12/28/2021 Linde Gas & Equipment Inc. 189.81 WELDING SUPPLIES Page 46 of 82 79261 12/28/2021 Psomas & Associates 4,122.50 J21-02 PROFESSIONAL SERVICES - NOVEMBER 2021 79262 12/28/2021 QUADIENT LEASING USA INC 280.60 LEASE PAYMENT 12/27-3/26 79263 12/28/2021 Raftelis Financial Consultants, Inc. 6,265.00 PROFESSIONAL SERVICES NOVEMBER 2021 79264 12/28/2021 Resource Computer Solutions 16,146.25 J21-37 SECURITY UPGRADE WORK & IT CONSULTING 11/15/21-12/14/21 79265 12/28/2021 R & S Overhead Doors of So -Cal, Inc 228.96 PARTS FOR WELL #10 GATE 79266 12/28/2021 Schorr Metals, Inc. 2,928.31 PARTS FOR FACILITIES AND UNIT#204 79267 12/28/2021 Shred Confidential, Inc. 153.00 MONTHLY SHRED SERVICE 79268 12/28/2021 Staples 217.49 OPERATIONS OFFICE SUPPLIES 79269 12/28/2021 Sunrise Medical Group 200.00 J20-15 TESTING EXPENSE & EMPLOYEE PHYSICALS 79270 12/28/2021 Tetra Tech, Inc. 54,986.00 J20-37 PROFESSIONAL SERVICES - TIMBER RIDGE SEPTEMBER & OCTOBER 2021 79271 12/28/2021 The Bee Man 155.00 COLONY ABATEMENT 79272 12/28/2021 Titus Industrial Group 33.94 SEWER MANHOLE PARTS 79273 12/28/2021 Titan Water Technology Inc 295.00 QUARTERLY SERVICE 79274 12/28/2021 T -Mobile 0.35 T -MOBILE 10/21-11/20 79275 12/28/2021 Total Administrative Service Corp (TASC) 727.50 FSA ADMINISTRATION FEE & RENEWAL FEE 79276 12/28/2021 Townsend Public Affairs, Inc. 2,500.00 CONSULTING SERVICES - DECEMBER 2021 79277 12/28/2021 Trane U.S. Inc. 490.74 PARTS FOR A/C REPAIR 79278 12/28/2021 Underground Service Alert 483.00 NEW TICKET CHARGES & CA STATE FEE 79279 12/28/2021 United Rentals 2,005.29 J21-38 EQUIPMENT RENTAL 79280 12/28/2021 United Water Works, Inc. 413.19 SERVICE & HYDRANT REPAIR PARTS 79281 12/28/2021 West Coast Batteries Inc 1,560.35 BATTERIES FOR SECURITY GATES & UNIT #223, 145 &164 79282 12/28/2021 YO Fire 292.48 OPERATIONS WORK MATERIAL 79283 12/28/2021 Zep Manufacturing 89.72 CLEANING SUPPLIES 79284 12/28/2021 T. E. Roberts, Inc 8,569.00 J09-22 WELL 22 DISSIPATOR 79285 12/28/2021 T. E. Roberts, Inc 98,366.57 J20-26 LAKEVIEW SEWER EXTENSION W120921 12/09/2021 Southern Calif Edison Co. 30,361.62 ELECTRIC CHARGES - NOVEMBER 2021 VARIOUS LOCATIONS W121521 12/15/2021 Municipal Water District 1,859,895.03 WATER DELIVERIES - OCTOBER 2021 W121521A 12/15/2021 Switch Ltd 614.00 DATA HOSTING CO -LOCATION W121621 12/16/2021 Southern Calif Gas Co. 1,437.39 GAS CHARGES - NOVEMBER 2021 VARIOUS LOCATIONS W122021 12/20/2021 Orange County Water District 2,089,972.50 J20-05 OCWD PFAS PLANT CONTRACT 4,675,768.66 Payroll Checks #25 319,973.70 Page 47 of 82 12/09/2021 PAYROLL - EMPLOYEE DIRECT DEPOSIT 200,591.26 12/09/2021 PAYROLL - PAYROLL TAX PAYMENT 52,878.26 12/09/2021 PAYROLL - CALPERS & TASC 45,125.77 7662 12/09/2021 Colonial Life 112.61 7663 12/09/2021 Lincoln Financial Group 4,505.86 7664 12/09/2021 Nationwide Retirement Solutions 16,008.10 7665 12/09/2021 CA State Disbursement Unit 366.92 7666 12/09/2021 CA State Disbursement Unit 384.92 319,973.70 Page 47 of 82 Yorba Linda Water District Check Register For Checks Dated: 12/29/2021thru 1/11/2022 Check No. Date Vendor Name 79286 01/11/2022 LAKEVIEW TOWN HOMES 79287 01/11/2022 CHRISTA CHAVEZ 79288 01/11/2022 YOU AESTHETICS 79289 01/11/2022 QUALTEK USA LLC 79290 01/11/2022 DAVID ORIEL 79291 01/11/2022 RAAFAT SALEM 79292 01/11/2022 BITECH CONSTRUCTION 79293 01/11/2022 SERGIO ZAPATA 79294 01/11/2022 PINHERO CONSTRUCTION 79295 01/11/2022 ZILLOW HOME INC 79296 01/11/2022 ACWA/JPIA 79297 01/11/2022 Aljon Graphics, Inc 79298 01/11/2022 Amazon Capital Services 79299 01/11/2022 Aqua -Metric Sales Co. 79300 01/11/2022 Aramark 79301 01/11/2022 AT & T - Calnet3 79302 01/11/2022 BASE HILL INC. 79303 01/11/2022 BNSF Railway Company 79304 01/11/2022 CalCard US Bank 79305 01/11/2022 Carollo Engineers 79306 01/11/2022 CIPO CLOUD SOFTWARE INC 79307 01/11/2022 City Of Anaheim - Anaheim Public Utilities 79308 01/11/2022 Codekas Tools & Equipment 79309 01/11/2022 Culligan of Santa Ana 79310 01/11/2022 Discount Tire Centers (Andonian Enterprises Inc.) 79311 01/11/2022 Don Wolf & Associates Inc. 79312 01/11/2022 Eduardo Gutierrez 79313 01/11/2022 Eisel Enterprises, Inc. 79314 01/11/2022 General Pump Co., Inc. 79315 01/11/2022 Grainger 79316 01/11/2022 Harrington Industrial 79317 01/11/2022 Infosend Inc. 79318 01/11/2022 Irma Munguia 79319 01/11/2022 Jackson's Auto Supply - Napa 79320 01/11/2022 Jacqueline Segura 79321 01/11/2022 Jensen Hughes, Inc. 79322 01/11/2022 Liebert Cassidy Whitmore 79323 01/11/2022 Managed Health Network 79324 01/11/2022 Mc Fadden -Dale Hardware 79325 01/11/2022 Mc Master -Carr Supply Co. 79326 01/11/2022 Nickey Kard Lock Inc 79327 01/11/2022 Office Solutions 79328 01/11/2022 Orange County Water Assn. 79329 01/11/2022 Resource Computer Solutions 79330 01/11/2022 Sagecrest Planning and Enviromnetal 79331 01/11/2022 Sunrise Medical Group 79332 01/11/2022 UNUM Life Insurance Co. of America 79333 01/11/2022 United Water Works, Inc. 79334 01/11/2022 YO Fire 79335 01/11/2022 Konica Minolta Business 79336 01/11/2022 DMV W123021 12/30/2021 Bank Of America 12/23/2021 PAYROLL - EMPLOYEE DIRECT DEPOSIT 12/23/2021 PAYROLL -PAYROLL TAX PAYMENT 12/23/2021 PAYROLL - CALPERS & TASC Amount Description 362.88 CUSTOMER REFUND 225.00 CUSTOMER REFUND 477.23 CUSTOMER REFUND 372.35 CUSTOMER REFUND 48.53 CUSTOMER REFUND 123.21 CUSTOMER REFUND 1,674.76 CUSTOMER REFUND 129.17 CUSTOMER REFUND 1,753.44 CUSTOMER REFUND 872.91 CUSTOMER REFUND 28,068.21 WORKERS COMPENSATION 10/1/21-12/31/21 611.09 WINDOW ENVELOPES 185.45 IT PHONE SUPPLIES & PRODUCTION SUPPLIES 22,328.00 OPERATIONS WORK MATERIAL 246.98 UNIFORM SERVICE 1,872.62 ATT CALNET 15,582.74 JANITORIAL SERVICES 1,266.00 J21-02 BNSF POLICY RIDER 31,117.82 CREDIT CARD TRANSACTIONS - NOVEMBER 2021 5,956.25 J21-15 PROFESSIONAL SERVICES NOVEMBER 2021 475.00 CLOUD MONTHLY SUBSCRIPTION 4,461.78 ELECTRICAL CHARGES NOVEMBER 2021- VARIOUS LOCATIONS 260.73 MECHANIC SHOP SUPPLIES 1,068.00 EQUIPMENT PE SOFTENER 685.29 TIRES FOR UNIT# 202 1,399.90 MECHANIC SHOP WORK 120.00 CERTIFICATE REIMBURSEMENT- D3 2,700.00 J20-59 VALVE BOXES & COVERS 2,992.00 J20-52 DEVELOPER DEPOSIT RETURN 611.02 POWER PACK & MECHANIC SHOP TOOLS 6,135.15 J20-05 PFAS PLANT PARTS 5,831.48 BILLING & POSTAGE CUSTOMER BILL 625.12 BENEFIT EXPENSE REIMBURSEMENT 348.36 PARTS FOR UNIT# 191, 218 & 155 26.88 MILAGE REIMBURSEMENT 9,165.00 J21-40 CODE CONSULTING SERVICES 5,131.00 PROFESSIONAL SERVICES - NOVEMBER 2021 177.75 EAP - JANUARY 2022 555.19 PRODUCTION TOOLS & CL2 PARTS 1,601.58 PRODUCITON TOOLS 7,862.68 FUEL 12/1/21-12/15/21 143.21 PRODUCTION OFFICE SUPPLIES 250.00 AGENCY MEMBERSHIP RENEWAL 17,957.50 J21-38 SECURITY UPGRADE WORK & IT CONSULTING 12/15/21-1/14/22 1,360.00 J20-46 PROFESSIONAL SERVICES NOVEMBER 2021 445.00 EMPLOYEE PHYSICALS & HEP B VACCINE 5,340.70 LIFE,AD&D,STD&LTD-JANUARY 2022 4,200.51 OPERATIONS WORK MATERIAL 8,464.28 OPERATIONS WORK MATERIAL 2,537.88 COPY CHARGES FOR C258 & C558 46.00 REPLACEMENT LICENSE PLATES FOR UNIT# 168 & 222 4,309.58 INTEREST ON BOA LOC - DECEMBER 2021 Z10,563.Z1 Payroll Checks #26 202,746.65 59,810.69 45,187.58 Page 48 of 82 7667 12/23/2021 Colonial Life 7668 12/23/2021 Lincoln Financial Group 7669 12/23/2021 Nationwide Retirement Solutions 7670 12/23/2021 CA State Disbursement Unit 7671 12/23/2021 CA State Disbursement Unit 7672 12/23/2021 Allstate 7673 12/23/2021 Midland 7674 12/23/2021 Reliance 7675 12/23/2021 Ameritas 112.61 4,435.31 16,061.41 366.92 384.92 1,209.37 200.00 54.55 2,356.40 332,926.41 Page 49 of 82 11 -Jan -22 Cal Card Credit Card U S Bank Vendor Name Amount Description Verizon Wireless 3,942.40 VERIZON 9/21-10/20 Amazon Capital Services 47.83 OFFICE SUPPLIES Amazon Capital Services (38.05) RETURN - SERVICE RECOGNITION AWARD Home Depot 87.23 PARTS FOR LAKEVIEW BOOSTER Schorr Metals, Inc. 49.16 TUBING FOR MECHANIC SHOP IN -N -OUT RESTAURANTS 46.87 FOOD FOR STAFF WORKING OT Amazon Capital Services 41.33 SERVICE RECOGNITION AWARD Liebert Cassidy Whitmore 75.00 J20-15 VACCINATION & TESTING REQUIREMENTS WEBINAR Mc Fadden -Dale Hardware 49.57 BOLTS FOR UNIT #229 Minuteman Press 125.70 BUSINESS CARDS - ENGINEERING U.S. Saws, Inc. 283.23 SAW BLADES FOR OPERATIONS Amazon Capital Services (45.20) RETURN - SERVICE RECOGNITION AWARD Time Warner Cable 659.53 INTERNET & DISTRICT TV SERVICES Amazon Capital Services 21.74 SERVICE RECOGNITION AWARD Home Depot 86.84 FACILITIES ELECTRICAL SUPPLIES Home Depot 180.89 TOOLS FOR VALVE TRUCK Home Depot 83.50 TOOLS FOR OPERATIONS Home Depot 15.06 HYDRANT CREW TOOLS ONLINE Information Services, Inc. 406.50 ONLINE UTILITY EXCHANGE & COLLECTION Republic Services #676 608.67 DISPOSAL SERVICE Home Depot 134.52 J21-38 QUARTER HORSE SECURITY UPGRADE SUPPLIES Home Depot 403.98 J21-38 QUARTER HORSE SECURITY UPGRADE SUPPLIES North American Recycling and Crushing, LLC 210.00 DISPOSAL -OLD ROAD MATERIAL North American Recycling and Crushing, LLC 210.00 DISPOSAL -OLD ROAD MATERIAL Grainger 65.62 HYDRANT O -RINGS SMARTSHEET 19.00 MONTHLY SOFTWARE SUBSCRIPTION ZOOM 84.97 VIRTUAL MEETING SUBSCRIPTION Tacos San Pedro 60.69 FOOD FOR STAFF WORKING OT Home Depot 250.45 QUICK DAMS FOR SEWER CREW Adobe 52.99 SOFTWARE LICENSE Greenshades Software 580.00 GREENSHADES ANNUAL RENEWAL Amazon Capital Services 25.04 SERVICE RECOGNITION AWARD PARMA 350.00 2022 CONFERENCE REGISTRATION - KNIGHT, G Liebert Cassidy Whitmore 620.00 CONFERENCE REGISTRIATION FEE - KNIGHT, G PARMA 150.00 PARMA MEMBERSHIP RENEWAL- KNIGHT, G SPIN POKE & GRILL 64.61 LUNCH FOR INTERVIEW PANEL Home Depot 68.31 J21-38 QUARTER HORSE SECURITY UPGRADE SUPPLIES Southwest Airlines 235.96 LCW CONFERENCE TRAVEL EXPENSE - KNIGHT, G Southwest Airlines 20.00 LCW CONFERENCE TRAVEL EXPENSE - KNIGHT, G Southwest Airlines 20.00 LCW CONFERENCE TRAVEL EXPENSE - KNIGHT, G Jackson's Auto Supply - Napa 24.67 INDICATOR LIGHT FOR GREEN CREST STATION GovernmentJobs.com Inc. DBA NEOGOV 4,050.42 NEOGOV INSIGHT SUBSCRIPTION RENEWAL General Motors - AC Delco 40.00 VIN PROGRAMMING FOR UNIT# 208 Sunstate Equipment Co 71.12 PROPANE TANK REFILL Stater Bros. Markets 20.46 BATTERY FOR PRESSURE LOGGER Amazon Capital Services (28.92) REFUND FOR DOUBLE CHARGE Liebert Cassidy Whitmore (75.00) J20-15 WEBINAR -CANCELLATION REFUND Pasadena Center Operating Company 15.00 PARKING FOR ACWA/JPIA CONFERENCE - JONES, B Home Depot 143.72 MECHANIC SHOP REPAIR SUPPLIES SHRM 219.00 MEMBERSHIP DUES - KNIGHT, G Mc Fadden -Dale Hardware 67.85 SILLICONE GATE SPRAY International Institute of Municipal Clerks 115.00 MEMBERSHIP DUES - ORTEGA, V International Institute of Municipal Clerks 215.00 MEMBERSHIP DUES - ALEXANDER, A Time Warner Cable 215.57 INTERNET & DISTRICT TV SERVICES Min's Bistro 42.12 LUNCH MEETING - 2 ATTEND Pasadena Center Operating Company 15.00 PARKING FOR ACWA/JPIA CONFERENCE - KNIGHT, G Home Depot 69.97 TOOLS FOR UNIT# 175 & 226 Terryberry Company 290.76 YEARS OF SERVICE PINS US DEPT OF TRANSPORTATION 1.25 FULL QUERY PURCHASE FOR NEW HIRE Pasadena Center Operating Company 9.00 PARKING FOR ACWA/JPIA CONFERENCE - JONES, B Page 50 of 82 BACKGROUNDS ONLINE 163.50 NEW HIRE BACKGROUND CHECKS Home Depot 57.19 SOD FOR LANDSCAPE REPAIR Home Depot 40.69 FACILITIES ELECTRICAL SUPPLIES & REPAIR PARTS ARMA International 215.00 ARMA MEMBERSHIP RENEWAL- MILLEN, M Franklin Covey 399.00 TIME MANAGEMENT ESSENTIALS WEBINAR LexisNexis Risk Solutions 12.00 VEHICLE ACCIDENT REPORT Calif Water Environ Assn (CWEA) 192.00 COLLECTIONS 4 RENEWAL-MCDONALD Southern California Upholstery 650.00 REFURBISH SEATS FOR UNIT# 197 Home Depot 129.24 DRILL BITS FOR FACILITIES Nikki's Kitchen 16.65 BREAKFAST MEETING - 2 ATTEND Pacific Urgent Care Center 310.00 J20-15 TESTING EXPENSE Time Warner Cable 221.94 INTERNET & DISTRICT TV SERVICES Staples 49.33 OFFICE SUPPLIES Bangkok Spice Thai 152.69 MANAGEMENT LUNCH - 8 ATTEND Urban Water Institute 950.00 AGENCY MEMBERSHIP DUES Urban Water Institute 525.00 UWI CONFERENCE REGISTRATION - DAVERT, D Orange County Public Affairs Association 75.00 MEMBERSHIP FEE & EVENT REGISTRATION - MARTIN, A Time Warner Cable 2,035.25 INTERNET & DISTRICT TV SERVICES Nexa Receptionists, LLC 639.00 AFTER HOURS PHONE SERVICE Southwest Airlines 127.96 LCW CONFERENCE TRAVEL EXPENSE - LUGO, D Alternative Hose Inc. 35.91 HOSE REEL FOR UNIT #207 Home Depot 110.85 TOOLS FOR OPERATIONS Liebert Cassidy Whitmore 620.00 CONFERENCE REGISTRIATION FEE - LUGO, D EMEDCO 174.93 SAFETY SIGNS Schorr Metals, Inc. 20.39 STEEL PLATE FOR WELL 18 Bearings & Drives, Inc. 28.56 GATE CHAIN TOOL EMEDCO 2,372.40 SAFETY SIGNS Michaels Arts & Crafts, Brea #2111 16.15 OFFICE SUPPLIES Government Finance Officers 135.00 ANNUAL GAAP WEBINAR Staples 27.18 OFFICE SUPPLIES Hard Drives Direct 489.01 DELL HARD DRIVE Elementor 49.00 WEBSITE BUILDER Verizon Wireless 4,130.16 VERIZON 10/21-11/20 Starbucks Store 17.95 SAFETY MEETING SUPPLIES KENNYS DONUTS 15.45 SAFETY MEETING SUPPLIES Walmart 37.51 OIL FOR SAFETY BOOTS 31,117.82 Page 51 of 82 BOD Vendor Name Brooke Jones Pasadena Center Operating Compai Brooke Jones Pasadena Center Operating Compai 11 -Jan -22 Cal Card Credit Card Board of Directors Document Amount Description 15.00 PARKING FOR ACWA/JPIA CONFERENCE -JONES, B 9.00 PARKING FOR ACWA/JPIA CONFERENCE -JONES, B 24.00 Page 52 of 82 ITEM NO. 8.6. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: January 11, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager STAFF CONTACTS: Delia Lugo, Finance Manager Kelly McCann, Senior Accountant SUBJECT: Budget to Actual Reports for the Month Ending November 30, 2021 RECOMMENDATION: That the Board of Directors receive and file the Budget to Actual Reports for the month ending November 30, 2021. BACKGROUND: For the month ending November 30, 2021, staff is presenting Budget to Actual Reports for the District as a whole, as well as the individual water and sewer funds. Cumulative Volumetric Water Revenue, as reported for the month ending November 30, 2021, reflects an average decrease of 7.57% as compared to the prior year for the same reporting period. Landscape customer connections had the highest decrease in consumption sales of 10.76% as compared to reported results from the prior year. Total Variable Costs results, as reported through the month ending November 30, 2021, reflect a 55.30% increase when compared to prior year for the same reporting period. The increase in costs is predominantly due to the increase of import water purchases. STRATEGIC PLAN INITIATIVES: G2 3B — Regularly assess net position and steps to meet strategic goals. ATTACHMENTS: Finance Reports and Graphs for November 2021 Page 53 of 82 Yorba Linda Water District Water Enterprise FY21 ProForma - Use of Funds November 2021 Page 54 of 82 FY22 Annual YTD Actuals thru YTD % of Budget November 2021 Budget Water Revenue (Residential) $ 15,834,595 $ 7,520,118 47.49% Water Revenue (Commercial & Fire Det.) 1,555,486 752,904 48.40% Water Revenue (Landscape/Irrigation) 3,782,756 2,036,281 53.83% Service Charges 13,412,193 5,474,387 40.82% PFAS Impact Fee 894,116 741,123 82.89% Other Operating Revenue 771,723 503,886 65.29% Total Operating Revenue 36,250,869 17,028,699 46.97% Revenue (Non -Operating): Interest 240,000 25,057 10.44% Property Taxes 2,025,000 388,338 19.18% Property Taxes - CFC Charges 2,985,028 898,963 30.12% Other Non -Operating Revenue 591,046 158,321 26.79% Total Non -Operating Revenue 5,841,074 1,470,679 25.18% Total Revenue $ 42,091,943 $ 18,499,378 43.95% Expenses (Operating): Variable Water Costs (G.W., Import & Power) Water -Related Costs $ 18,147,954 $ 10,228,582 56.36% Fixed Costs 1,426,078 404,493 28.36% Power -Related Costs 1,755,798 193,337 11.01% Variable Water Costs Related Expenses Total 21,329,830 10,826,412 50.76% Salary Related Expenses 10,467,250 3,901,059 37.27% Reduction for Capital Project Labor (344,250) (136,939) 39.78% Salary Related Expenses Total 10,123,000 3,764,120 37.18% Supplies & Services Communications 139,402 49,110 35.23% Contractual Services 584,405 221,754 37.95% Data Processing 303,500 64,884 21.38% Dues & Memberships 82,295 55,660 67.63% Fees & Permits 339,889 122,098 35.92% Insurance 263,500 104,643 39.71% Materials 702,120 277,920 39.58% District Activities, Emp Recognition 45,026 13,717 30.46% Maintenance 768,630 422,689 54.99% Non -Capital Equipment 128,208 41,884 32.67% Office Expense 37,821 15,400 40.72% Professional Services 1,510,723 320,048 21.19% Training 61,277 9,237 15.07% Travel & Conferences 79,511 4,678 5.88% Uncollectible Accounts 8,330 1,788 21.46% Utilities 169,150 62,752 37.10% Vehicle Expenses 302,770 100,214 33.10% Supplies & Services Sub -Total 5,526,557 1,888,476 34.17% Total Operating Expenses 36,979,387 16,479,008 44.56% Expenses (Non -Operating) Other Expense 7,665 6,862 89.53% Total Non -Operating Expenses 7,665 6,862 89.53% Total Expenses $ 36,987,052 $ 16,485,870 44.57% Net Revenues 5,104,891 2,013,508 39.44% Less: Debt Service (Principal & Interest) 2,728,919 2,043,884 74.90% Transfer to/(from) Reserves 2,375,972 (30,376) -1.28% Net Total $ - $ - Page 54 of 82 Yorba Linda Water District Summary Financial Report Water & Sewer Funds For Period Ending November 30, 2021 (With November 30, 2020 for comparison purposes) Annual YTD Nov YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual Budget Budget Actual Actual (Under) Over Nov Actual Actual (thru vs vs FY22 FY22 FY22 FY22 YTD Budget FY21 Nov 2020) PY Actual $ PY Actual % Revenue (Operating) Water Revenue (Residential) $15,834,595 $7,781,798 $1,170,853 $7,520,118 $ (261,680) $1,401,684 $8,065,865 (545,747) -6.77% Water Revenue (Commercial & Fire Det.) 1,555,486 777,743 124,981 752,904 (24,839) 140,119 794,142 (41,238) -5.19% Water Revenue(Landscape/Irrigation) 3,782,756 1,891,378 277,987 2,036,281 144,903 365,289 2,281,724 (245,443) -10.76% Water Revenue (Service Charge) 13,412,193 5,543,414 1,126,406 5,474,387 (69,027) 968,507 4,756,019 718,368 15.10% Water Revenue (PFAS Impact Fee) 894,116 745,097 148,361 741,123 (3,974) - - 741,123 100.00% Sewer Charge Revenue 2,844,118 1,185,049 238,050 1,187,231 2,182 204,562 1,017,971 169,260 16.63% Locke Ranch Assessments 331,878 78,283 71,208 74,429 (3,854) 59,354 59,747 14,682 24.57% Other Operating Revenue 812,526 360,605 256,665 630,431 269,826 65,512 354,212 276,219 77.98% Total Operating Revenue: 39,467,668 18,363,367 3,414,511 18,416,904 53,537 3,205,027 17,329,680 1,087,224 6.27% Revenue (Non -Operating) Interest 308,000 98,833 3,259 39,610 (59,223) 7,464 111,280 (71,670) -64.41% Property Tax 2,025,000 424,250 344,014 388,338 (35,912) 340,710 378,461 9,877 2.61% Property Taxes - CFC Charges 2,985,028 865,658 507,665 898,963 33,305 - - 898,963 100.00% Other Non -Operating Revenue 601,446 250,602 166,655 328,689 78,087 145,550 365,471 (36,782) -10.06% Total Non -Operating Revenue: 5,919,474 1,639,343 1,021,593 1,655,600 16,257 493,724 855,212 800,388 93.59% Total Revenue 45,387,142 20,002,710 4,436,104 20,072,504 69,794 3,698,751 18,184,892 1,887,612 10.38% Expenses (Operating): Variable Water Costs (G.W., Import & Powei 21,329,830 10,664,915 1,805,038 10,826,412 161,497 1,103,786 6,971,302 3,855,110 55.30% Salary Related Expenses 12,050,996 4,644,976 903,622 4,391,979 (252,997) 937,768 4,181,731 210,248 5.03% Supplies & Services 6,506,608 2,333,087 533,658 2,231,617 (101,470) 286,674 1,919,516 312,102 16.26% Total Operating Expenses 39,887,434 17,642,978 3,242,318 17,450,008 (192,970) 2,328,228 13,072,549 4,377,460 33.49% Expenses (Non -Operating): Interest on Long Term Debt 1,286,985 536,244 101,277 522,463 (13,781) 106,547 547,786 (25,323) -4.62% Other Expense 13,365 5,569 (74,907) 18,854 13,285 - (23,742) 42,596 -179.41% Total Non -Operating Expenses: 1,300,350 541,813 26,370 541,317 (496) 106,547 524,043 17,273 3.30% Total Expenses 41,187,784 18,184,791 3,268,688 17,991,325 (193,466) 2,434,775 13,596,592 4,394,733 32.32% Net Position Before Capital Contributions 4,199,358 1,817,919 19167,416 2,081,179 263,260 1,263,976 4,588,300 (2,507,122) -54.64% Capital Contributions (Non -Cash - - - 8,966 8,966 - 87,950 (78,984) Transaction GASB 34 Compliant) Net Position Before Depreciation 4,199,358 1,817,919 19167,416 2,090,145 272,226 1,263,976 4,676,250 (2,586,106) -55.30% Depreciation & Amortization 8,115,685 3,381,535 730,804 3,654,020 272,485 655,829 3,274,001 380,019 11.61% Total Net Position ($3,916,327) ($1,563,616) 436,612 (1,563,875) ($259) $608,147 $1,402,249 ($2,966,125) -211.53% (405,000) (168,751) (31,626) (169,587) (169,587) (20,928) (127,963) (41,624) 32.53% Page 55 of 82 Revenue (Operating): Water Revenue (Residential) Water Revenue (Commercial & Fire Det.) Water Revenue (Landscape/Irrigation) Water Revenue (Service Charge) Water Revenue (PFAS Impact Fee) Other Operating Revenue Total Operating Revenue: Revenue (Non -Operating): Interest Property Tax Property Taxes - CFC Charges Other Non -Operating Revenue Total Non -Operating Revenue: Total Revenue Expenses (Operating): Variable Water Costs (G.W., Import & Power) Salary Related Expenses Supplies & Services: Communications Contractual Services Data Processing Dues & Memberships Fees & Permits Insurance Materials District Activities, Emp Recognition Maintenance Non -Capital Equipment Office Expense Professional Services Training Travel & Conferences Uncollectible Accounts Utilities Vehicle Equipment Supplies & Services Sub -Total Total Operating Expenses Expenses (Non -Operating): Interest on Long Term Debt Other Expense Total Non -Operating Expenses: Total Expenses Net Position Before Capital Contributions Capital Contributions (Non -Cash Transaction - GASB 34 Compliant) Net Position Before Depreciation Depreciation & Amortization Total Net Position Capital - Direct Labor Yorba Linda Water District Water Fund For Period Ending November 30, 2021 (With November 30, 2020 for comparison purposes) AnnualYTD Nov YTD YTD Actual Prior Year Prior YTD YTD Actual YTD - CUR Budget Budget Actual Actual (Under)Over Nov Actual Actual(thru vs vs FY22 FY22 FY22 FY22 YTD Budget FY21 Nov 2020) PY Actual $ PY Actual % $ 15,834,595 $7,781,798 $ 1,170,853 $ 7,520,118 $ (261,680) $ 1,401,684 $ 8,065,865 $ (545,747) -6.77% 1,555,486 777,743 $ 124,981 752,904 (24,839) 140,119 794,142 (41,238) -5.19% 3,782,756 1,891,378 $ 277,987 2,036,281 144,903 365,289 2,281,724 (245,443) -10.76% 13,412,193 5,543,414 $ 1,126,406 5,474,387 (69,027) 968,507 4,756,019 718,368 15.10% 894,116 745,097 $ 148,361 741,123 (3,974) - - 741,123 100.00% 771,723 343,604 $ 198,654 503,886 160,282 64,055 320,889 182,997 57.03% 36,250,869 17,083,033 3,047,242 17,028,699 (54,334) 2,939,654 16,218,639 810,060 4.99% 240,000 70,500 1,205 25,057 (45,443) 5,218 87,403 (62,346) -71.33% 2,025,000 424,250 344,014 388,338 (35,912) 340,710 378,461 9,877 2.61% 2,985,028 865,658 507,665 898,963 33,305 - - 898,963 100.00% 591,046 246,269 27,174 158,321 (87,948) 137,321 357,926 (199,605) -55.77% 5,841,074 1,606,677 880,058 1,470,679 (135,998) 483,249 823,790 646,890 78.53% 42,091,943 18,689,710 3,927,300 18,499,378 190,332 3,422,903 17,042,429 1,456,950 8.55% 21,329,830 10,664,915 1,805,038 10,826,412 161,497 1,103,786 6,971,302 3,855,110 55.30% 10,123,000 3,956,183 779,374 3,764,120 (192,063) 851,173 3,787,823 (23,703) -0.63% 139,402 58,084 12,181 49,110 (8,974) 7,564 65,253 (16,143) -24.74% 584,405 216,002 60,244 221,754 5,752 32,864 185,622 36,132 19.47% 303,500 87,458 15,306 64,884 (22,574) (21,617) 86,788 (21,904) -25.24% 82,295 34,290 2,049 55,660 21,370 7,332 56,338 (678) -1.20% 339,889 132,120 24,020 122,098 (10,022) 30,775 122,747 (649) -0.53% 263,500 109,792 19,043 104,643 (5,149) 20,089 112,838 (8,195) -7.26% 702,120 287,550 45,463 277,920 (9,630) 34,551 253,528 24,392 9.62% 45,026 18,761 4,915 13,717 (5,044) 514 7,655 6,062 79.19% 768,630 365,263 138,913 422,689 57,427 11,362 118,781 303,908 255.86% 128,208 43,420 11,956 41,884 (1,536) 7,307 54,753 (12,869) -23.50% 37,821 15,759 4,083 15,400 (359) 902 10,451 4,949 47.35% 1,510,723 364,468 64,158 320,048 (44,420) 71,680 281,425 38,623 13.72% 61,277 25,532 2,308 9,237 (16,295) 406 12,125 (2,888) -23.82% 79,511 13,130 1,951 4,678 (8,452) 92 (599) 5,277 0.00°% 8,330 3,471 (167) 1,788 (1,683) 1,321 3,498 (1,710) -48.89% 169,150 70,479 11,165 62,752 (7,727) 9,803 114,490 (51,738) -45.19°% 302,770 115,654 22,430 100,214 (15,441) 28,464 240,326 (140,112) -58.30% 5,526,557 1,961,232 440,018 1,888,476 (72,756) 243,409 1,726,019 162,457 9.41% 36,979,387 16,582,330 3,024,430 16,479,008 (103,322) 2,198,368 12,485,144 3,993,864 31.99°% 1,286,985 536,244 101,277 522,463 (13,781) 106,547 547,785 (25,322) -4.62°% 7,665 3,194 (4,080) 6,862 3,669 (29,397) 36,260 -123.34°% 1,294,650 539,438 97,197 529,325 (10,112) 106,547 518,388 10,937 2.11% 38,274,037 17,121,767 3,121,627 17,008,333 (113,434) 2,304,915 13,003,532 4,004,801 30.80% 3,817,906 1,567,943 805,673 1,491,045 (76,898) 1,117,988 4,038,897 (2,547,851) -63.08% - - 8,966 8,966 - - 8,966 3,817,906 1,567,943 805,673 1,500,011 (67,932) 1,117,988 4,038,897 (2,538,885) -62.86°% 6,590,000 2,745,833 606,903 3,034,515 288,682 533,054 2,660,402 374,113 14.06% $ (2,772,094) $ (1,177,890) $ 198,770 (1,534,504) $ (356,614) $ 584,934 $ 1,378,495 $ (2,912,998) -211.32% (344,250) (143,438) (25,479) (136,939) 6,498 (18,421) (116,502) (20,437) 17.54% Page 56 of 82 $20,000,000 $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 I $6,000,000 $4,000,000 $2,000,000 Water Revenues & Expenses - November (excludes Depreciation, Special Items, and Contributed Capital ) $15,041,668 $12,833,882 rw $11,750,506 $10,360,510 $15,992,354 I" $12,164,707 $16,498,624 $17,076,194 $13,305,509 $17,042,429 $18,499,378 8.55% $17,008,333 30.80 Nov. 2015 Nov. 2016 Nov. 2017 Nov. 2018 Nov. 2019 Total Revenue f Total Expenses Nov. 2020 Nov. 2021 Page 57 of 82 Revenue (Operating): Sewer Charge Revenue Locke Ranch Assessments Other Operating Revenue Total Operating Revenue: Revenue (Non -Operating): Interest Other Non -Operating Revenue Total Non -Operating Revenue: Total Revenue Expenses (Operating): Salary Related Expenses Supplies & Services: Communications Contractual Services Data Processing Dues & Memberships Fees & Permits Insurance Materials District Activities, Emp Recognition Maintenance Non -Capital Equipment Office Expense Professional Services Training Travel & Conferences Uncollectible Accounts Utilities Vehicle Equipment Supplies & Services Sub -Total Total Operating Expenses Expenses (Non -Operating): Interest Expense Other Expense Total Non -Operating Expenses: Total Expenses Net Position Before Capital Contributions Capital Contributions (Non -Cash Transaction GASB 34 Compliant) Net Position Before Depreciation Depreciation & Amortization Total Net Position Capital - Direct Labor Yorba Linda Water District Sewer Fund For Period Ending November 30, 2021 (With November 30, 2020 for comparison purposes) Annual YTD Nov YTD YTD Actual Prior Year Prior Year YTD Actual YTD -CUR Budget Budget Actual Actual (Under)Over Nov Actual Actual (thru vs vs FY22 FY22 FY22 FY22 YTD Budget FY21 Nov 2020) PY Actual $ PY Actual °i $2,844,118 $1,185,049 $238,050 $ 1,187,231 $2,182 $204,562 $1,017,971 $169,260 16.63% 331,878 $78,283 71,208 74,429 (3,854) 59,354 59,747 14,682 0.00% 40,803 17,001 58,011 126,545 109,544 1,456 33,324 93,221 279.74% 3,216,799 1,280,333 367,269 1,388,205 107,872 265,372 1,111,042 277,163 24.95% 68,000 28,333 2,054 14,553 (13,780) 2,246 23,877 (9,324) -39.05% 10,400 4,333 139,481 170,368 166,035 8,229 7,545 162,823 2158.03% 78,400 32,667 141,535 184,921 152,254 10,475 31,422 153,499 488.52% 3,295,199 1,313,000 508,804 $ 1,573,126 260,126 275,847 1,142,464 430,662 37.70% 1,927,996 688,793 124,248 627,859 (60,934) 86,595 393,907 233,952 59.39% 24,600 10,250 2,150 10,486 236 599 4,941 5,545 112.22% 87,335 36,390 9,537 32,938 (3,452) 1,905 11,233 21,705 193.23% 46,500 19,375 2,304 11,353 (8,022) 697 8,604 2,749 31.95% 14,504 6,043 362 9,822 3,779 473 4,162 5,660 135.99% 47,951 19,980 4,146 12,867 (7,113) 3,898 6,892 5,975 86.69% 46,500 19,375 3,361 18,466 (909) 1,645 8,626 9,840 114.07% 73,030 30,429 27,768 36,283 5,854 694 6,746 29,537 437.84% 7,946 3,311 867 2,414 (897) 35 573 1,841 321.29% 229,770 81,238 13,958 75,570 (5,668) 784 31,759 43,811 0.00% 63,742 22,059 6,728 15,461 (6,598) 158 7,494 7,967 106.31% 6,674 2,781 721 2,718 (63) 277 984 1,734 176.22% 159,417 66,424 15,186 79,667 13,243 29,537 56,699 22,968 40.51% 16,748 6,978 651 5,010 (1,968) 233 1,237 3,773 305.01% 16,084 6,702 344 (76) (6,778) (92) (122) 46 0.00% 1,470 613 (47) 567 (46) 99 543 24 4.42% 29,850 12,438 1,970 11,074 (1,364) 1,029 8,909 2,165 24.30% 107,930 27,471 3,633 18,518 (8,953) 1,296 34,221 (15,703) -45.89% 980,051 371,855 93,639 343,138 (28,717) 43,267 193,501 149,637 77.33% 2,908,047 1,060,647 217,887 970,997 (89,650) 129,862 587,408 383,589 65.30% 5,700 2,375 (70,828) 11,993 9,618 5,655 6,338 5,700 2,375 (70,828) 11,993 9,618 5,655 6,338 2,913,747 1,063,022 147,059 982,990 (80,032) 129,862 593,063 389,927 65.75% 381,452 249,977 361,745 590,136 340,159 145,985 549,401 40,735 7.41% 87,950 (87,950) 87,950 381,452 249,977 361,745 590,136 340,159 145,985 637,351 (47,215) -7.41% 1,525,685 635,702 123,901 619,505 (16,197) 122,775 613,598 5,907 0.96% (1,144,233) (385,725) 237,844 (29,369) 356,356 23,210 23,753 (53,122) 223.65% (60,750) (25,313) (6,148) (32,649) (7,337) (2,506) (11,461) (21,188) 184.87% Page 58 of 82 $1,800,000 Sewer Revenues & Expenses - November (excludes Depreciation, Special Items, and Contributed Capital) $1,600,000 $1,400,000 $1,200,000 $1,000,000 �1 $600,000 $400,000 $200,000 $1,174,811 $1,142,464 $1,573,126 37.70 $982,990 Nov.2015 Nov.2016 Nov.2017 Nov.2018 Nov.2019 Nov.2020 Nov.2021 Total Revenue Total Expenses Page 59 of 82 Variable Costs Analysis 3,000,000 2,500,000 2,412,958 2,439,092 2,240,006 1,929,318 2,000,000 1,671,801 1,729,514 1,805,038 1,660,56 1,512,043 1,448,941 1,435,706 1,636,877 1,556,303 1,103,786 1,460,113 1,340,186 1,500,000 1,392,832 1,361,053 1,469,440 1,143,948 1,505,340 1,358,893 1,307,477 1,000,000 1,492,928 1,100,471 500,000 0 981,384 1,518,953 1,058,481 915,454 939,601 1,019,234 1,898,999 1,494,768 1,372,040 1,200,582 1,231,436 1,286,2931 I 772,447 1,019,271 788,116 657,883 460,667 945,974 2,249,247 2,093,627 / 2,065,064 2,084,721 1,370,194 1,311,137 \ 1,132,782 1,305,692 Jul Aug Sept Oct Nov Dec Jan Feb Mar April May June T FY18 Var Costs tFY19 Var Costs tFY20 Var Costs tFY21 Var Costs tFY22 Var Costs Page 60 of 82 ITEM NO. 8.7. Yorba Linda Water District /_[r]=1►1I7_'sV=1161AI MEETING DATE: January 11, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager STAFF CONTACTS: Delia Lugo, Finance Manager Kelly Mccann, Senior Accountant SUBJECT: Cash and Investment Report for the Period Ending November 30, 2021 RECOMMENDATION: That the Board of Directors receive and file the Cash and Investment Report for the period ending November 30, 2021. T_[d:(r]:191110103 Government Code Section 530607, et. seq., requires the person delegated to invest funds to make a monthly report of investments to the legislative body. The Cash and Investment Portfolio Report presents the market value and percent yield for all District investments by institution. The Cash and Investment Summary Report includes budget and actual interest and average term portfolio information as well as market value broken out by reserve categories. The Fair Value Measurement Report categorizes investments by the fair value hierarchy established by generally accepted accounting principles. The Unrestricted Reserves and Days in Cash Graph presents Water Unrestricted Reserve Balances and Days in Cash at a particular point in time for the last seven years. The average portfolio yield for the month ending November 30, 2021, is 0.28%. The District's Total Cash and Investment balance as of November 30, 2021, resulted in an overall increase from the previous month by approximately $1,350,659. A large balance change includes an increase in the Water Operating Fund of $1,882,138 and Sewer Operating Fund of $480,765 due to the positive net effect between operating revenues and expenses through the reporting month of the fiscal year. The Water Capital Project Reserve Fund decreased by $581,332 and Sewer Capital Project Revenue decreased by $404,761 due to covering the cost of pay -go capital purchases. The PARS fund decreased by $25,314 due to a decrease in the value of investments. STRATEGIC PLAN INITIATIVES: Page 61 of 82 G2 4C - Manage cash flow to maximize investment income. ATTACHMENTS: Cash and Investment Reports and Graphs for November 2021 Page 62 of 82 Yorba Linda Water District Cash & Investment Portfolio Report November 30, 2021 Market % Date of Percent Value Par of Total Institution Maturity Yield Checking Account. $ 911,300 $ 911,300 Wells Fargo Bank $ 911,300 $ 911,300 2.35% Total 0.00% Money Market Accounts: $ 1 $ 1 US Bank (Revenue Bonds) 0.00% $ 2,557,723 2,557,723 US Bank (Money Market) 0.01% $ 1,698,557 1,698,557 Public Agency Retirement Svcs. (PARS) $ 4,256,281 $ 4,256,281 10.96% Total 0.01% Certificates of Deposits: $ 248,682 247,000 PrivateBank & Tr Chicago Ill CTF 03/30/22 2.19% $ 247,830 245,000 Capital One Bank USA 06/27/22 2.17% $ 247,830 245,000 Capital One Bank NA 06/27/22 2.17% $ 247,901 245,000 Ally Bank 06/27/22 2.22% $ 247,901 245,000 Sallie Mae Bank 06/27/22 2.22% $ 247,607 245,000 Synchrony 05/17/22 2.42% $ 248,109 245,000 Morgan Stanley Bank NA 06/13/22 2.52% $ 1,735,859 $ 1,717,000 4.47% Total 2.27% Pooled Investment Accounts: $ 31,920,147 $ 31,920,147 Local Agency Investment Fund 0.20% $ 31,920,147 $ 31,920,147 82.22% 0.20% $ 38,823,587 $ 38,804,728 100% Total Investments 0.28% Per Government Code requirements, the Investment Report is in compliance with the Yorba Linda Water District's Investment Policy, and there are adequate funds available to meet budgeted and actual expenditures for the next six months. Kelly McCann, Senior Accountant 11/30/21 Page 63 of 82 Cash & Investment Summary Report Below is a chart summarizing the yields as well as terms and maturities for the month of November 2021: Average # of Month Portfolio Days to of 2021 Yield Maturity November 0.28% 9 Below are charts comparing operating fund interest for current and prior fiscal years. Actual Interest 11/30/2020 11/30/2021 Monthly - November Year -to -Date $ 7,464 $ 3,259 $ 111,280 $ 39,610 Budget 2020/2021 2021/2022 Interest Budget, November YTD $ 293,750 $ 128,333 Interest Budget, Annual $ 705,000 $ 308,000 Interest earned on investments is recorded in the fund that owns the investment. Cash & Investment Summary Comparison Between Current and Previous Month The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds is as follows: The table below displays the District's Cash and Investment balance of $38.8 million which is allocated between the established reserve funds, Wells Fargo Checking Account, and restricted funds held at U.S. Bank for the Bond payment and PARS for the pension/OPEB payments. The number of Days in Cash are 291 for the Un -Restricted Water Reserve balance and 876 for the Un -Restricted Sewer Reserve balances, as of November 30, 2021, which is subject to change with the final audited numbers. Fund Description Water Operating Reserve Water Emergency Reserve Water Capital Project Reserve MWD Contingency Reserve Rate Stabilization Reserve Un -Restricted Water Reserve Balance Conservation Reserve Employee Liability Reserve Restricted Reserve Balance Sewer Operating Reserve Sewer Emergency Reserve Sewer Capital Project Reserve Un -Restricted Sewer Reserve Balance Total Reserve Balances Wells Fargo Bank Checking Water Operating Sewer Operating US Bank Held (Restricted) Rev. Bond 2012A & 2017A -Principal & Interest Public Agency Retirement Svc. -PARS (Restricted) Total Cash and Investments Page 64 of 82 FY22 Reserve Cash and Requirements Investments October 2021 % Alloc November 2021 % Alloc "Target Available for Balance 10/31/2021 Balance 11/30/2021 Levels" CY Obligations $ 12,219,254 35.30% $ 14,400,615 39.77% $ 16,790,090 $ (2,389,475) 7,329,838 21.18% 7,329,285 20.24% 6,915,040 414,245 3,602,832 10.41% 3,021,499 8.34% 11,861,304 (8,839,805) - 0.00% - 0.00% 0 0 4,241,060 12.25% 4,240,883 11.71% 4,195,582 45,301 27,392,983 $ 28,992,282 39,762,016 (10,769,734) $ 105,924 0.31% $ 105,924 0.29% 105,769 155 309,495 0.89% 309,495 0.85% 309,040 455 415,419 $ 415,419 414,809 610 $ 3,700,555 10.69% $ 4,104,663 11.33% 2,945,513 1,159,150 1,963,732 5.67% 1,963,625 5.42% 1,926,014 37,611 1,142,500 3.30% 737,739 2.04% 1,837,000 (1,099,261) 6,806,787 $ 6,806,027 6,708,527 97,500 $ 34,615,190 100.00% $ 36,213,728 100.00% $ 46,885,352 $ (10,671,624) 643,918 344,696 489,947 566,604 1,133,865 911,300 1 1 1,723,872 1,698,557 $ 37,472,928 $ 38,8239587 Page 64 of 82 INVESTMENT BALANCES (AS OF 11-30-2021) ■ Checking Account: ■ Money Market Accounts: ■ Certificates of Deposit: ■ Pooled Investment Accounts: Checking Account. Money Market Accounts: Certificates of Deposit: Pooled Investment Accounts: $ 911,300 2.35% $ 4,256,281 10.96% $ 1,735,859 4.47% $ 31,920,147 82.22% Total $ 38,823,587 100.00% Page 65 of 82 Yorba Linda Water District Fair Value Measurement Report November 30, 2021 Local Agency Investment Fund Negotiable Certificates of Deposit 31,920,147 1,735,859 Total Investments $ - $ 33,656,006 $ 31,920,147 1,735,859 - $ 33,656,006 Page 66 of 82 Quoted Observable Unobservable Prices Inputs Inputs Investments Level 1 Level 2 Level 3 Total Local Agency Investment Fund Negotiable Certificates of Deposit 31,920,147 1,735,859 Total Investments $ - $ 33,656,006 $ 31,920,147 1,735,859 - $ 33,656,006 Page 66 of 82 PARS (Public Agency Retirement Services) Funding Reconciliation Transaction M Date Transaction Description Water .. Pension .. OPEB Operating Sewer PensionOPEB Operating Account Total Beginning Balance as of 7/1/20 870,961.56 662,095.61 90,207.30 78,236.46 1,701,500.93 7/31/2021 Management Fees (429.46) (326.47) Iff (44.48) (38.57) 1,700,661.95 7/31/2021 Investment Gain/(Loss) 4,178.40 3,176.38 432.77 375.33 1,708,824.83 8/31/2021 Management Fees (433.71) (329.71) (44.92) (38.96) 1,707,977.53 8/31/2021 Investment Gain/(Loss) 10,390.85 7,899.01 1,076.20 933.39 1,728,276.98 9/30/2021 Management Fees (433.75) (329.73) (44.92) (38.96) 1,727,429.62 9/30/2021 Investment Gain/(Loss) (24,087.23) (18,310.85) (2,494.76) (2,163.70) 1,680,373.08 10/31/2021 Management Fees (434.79) (330.53) (45.03) (39.06) 1,679,523.67 10/31/2021 Investment Gain/(Loss) 22,700.96 17,257.02 2,351.19 2,039.17 1,723,872.01 11/30/2021 Management Fees (432.17) (328.52) (44.76) (38.82) 1,723,027.74 11/30/2021 Investment Gain/(Loss) (12,525.82) (9,521.99) (1,297.33) (1,125.15) 1,698,557.45 Account Balance by Account Type 869,454.84 51.19% 660,950.22 38.91% 90,051.26 5.30% 78,101.13 $ 4.60% 1,698,557.45 100% Pension Initial Contribution as of 12/28/2017 $ 247,599.00 Additional Contribution 6/26/19 $ 1,105,248.00 Total Contributions = Total Distribution to CalPERS $ (631,392.00) Total Gain (or Loss) from Inception $ 254,344.31 Total Management Fees from Inception $ (16,293.21) OPEB Total - 247,599.00 587, 339.00 1, 692, 587.00 1,940,186.00 - (631,392.00) 160,663.46 415,007.77 (8,951.11) (25,244.32) Balance as of 8-31-21 = $ 959,506.10 $ 739,051.35 $ 1,698,557.45 Page 67 of 82 Page 68 of 82 Unrestricted Reserves & Days in Cash (Water) $35,020,000 1 460 $30,020,000 395 386 376 375 410369 350 360 $25,020,000 $30,792,320 $31,809,710 291 310 $20,020,000 $29,025,573 $29,320,649 $28,992,282 $27,283,364 $27,539,269 260 $15,020,000 210 $10,020,000 160 $5,020,000 110 $20,000 60 Nov. 2015 Nov. 2016 Nov. 2017 Nov. 2018 Nov. 2019 Nov.2020 Nov. 2021 Unrestricted Reserves (Water) (Days in Cash (Water) Page 68 of 82 ITEM NO. 8.8. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: January 11, 2022 TO: Board of Directors FROM: Douglass Davert, Assistant General Manager STAFF CONTACTS: Rosanne P. Weston, Engineering Manager Danielle Logsdon, Principal Engineer Ammar Tohmeh, Senior Engineer SUBJECT: Award of Construction Contract for the Fiscal Year 2021-22 Sewer CIPP Rehabilitation Project RECOMMENDATION: That the Board of Directors award the Construction Contract for the Fiscal Year 2021-22 Sewer CIPP Rehabilitation Project to Sancon Technologies, Inc. for $328,748.86, Job No. J- 2021 -28S. SUMMARY: On November 18, 2021, the District solicited bids for the rehabilitation of 15 sewer manholes and 2,857 linear feet of sanitary sewer mains ranging from 8 -inches to 12 -inches in diameter using cured -in -place -pipe (CIPP) technology. The sewer mains and manholes to be rehabilitated are all located in the City of Yorba Linda. On December 28, 2021, sealed bids were received from four contractors. The four bids are shown in the summary below. No. Contractor Total Bid Amount 1 Sancon Technologies, Inc. $328,748.86 2 Southwest Pipeline & Trenchless Corp. $329,147.50* 3 Nor -Cal Pipeline Services $334,954.95 4 Insituform Technologies, LLC $381,319.95 The summary of bids shown includes the corrected total bid amount* for Southwest Pipeline & Trenchless Corp. A calculation error made by Southwest Pipeline & Trenchless Corp. in their Contingency item made it appear that they were the low -bidder. Southwest Pipeline & Trenchless Corp's base bid (excluding Contingency) was $299,225.00; however, they incorrectly entered an amount of $27,102.50 for their Contingency item. The correct amount for the Contingency item, as required by the Contract Documents, is ten percent (10%) of the base bid, or $29,922.50. This equates to a "Total Bid Amount" of $329,147.50 for Southwest Pipeline & Trenchless Corp. Under "Discrepancies in Bids" of the Instructions to Bidders, the District may correct this multiplication error and determine that Southwest is the second low - Page 69 of 82 bidder. Following review of the bids, staff recommends award to the low -bidder, Sancon Technologies, Inc. for $328,748.86. FISCAL IMPACT: Budgeted: Yes Total Budget: $440,000 Funding Source: Capital Job No: J -2021-28S 7_[I]:(r]:Wl] 0193 As part of the District's continuing Rehabilitation & Replacement (R&R) Program to replace aging infrastructure, sewer line rehabilitation is planned for Fiscal Year 2021-22. The proposed method is relining where a new liner is cast and cured in place. This method is proven to be a cost-effective, technically optimal solution for sewer line rehabilitation. This project was identified in the District's 2018 Asset Management Plan. 1 :7[67:4:1444%1►��-��7_1:��7_T��[�]�A On June 22, 2021, the Board of Directors approved the Sewer System Rehabilitation and Replacement Project as part of the FY21-22 Annual Budget Document. STRATEGIC PLAN INITIATIVES: G1 4A - Address infrastructure needs by updating/implementing the Asset Management Plan. Page 70 of 82 ITEM NO. 9.1. ' rba Linda Water District /_1r]=161197_11N=1a*]AI MEETING DATE: January 11, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary SUBJECT: Board of Directors' Committee, Agency, and Intergovernmental Meeting Assignments RECOMMENDATION: That the Board of Directors approve the proposed committee, agency, and intergovernmental meeting assignments for the 2022 calendar year. SUMMARY: Pursuant to Section 6.1.(B) of the Board of Directors' Policies and Procedures, the newly elected President shall make committee, agency, and intergovernmental meeting assignments, subject to the consent of the Board, following the annual reorganization of the Board of Directors. FISCAL IMPACT: Total Budget: $90,000 for FY22 BACKGROUND: The budgeted amount listed above includes Directors' compensation for Board, Committee, and intergovernmental meeting attendance at a maximum of $150 per day up to 10 days per calendar month as allowed by statute and established by Ordinance No. 03-01. Attached are President Miller's proposed assignments for the next calendar year based on feedback received from the individual Directors. Two Board members will need to be assigned to serve as Active and Alternate Directors for the Orange County Sanitation District (OC San). The Active Director may also be assigned to one or more OC San committees as determined by that agency's Board. OC San Board members are compensated by OC San at a rate of $212.50 per day for meeting attendance (up to six meetings a month with the average being two) and receive no health insurance benefits from OC San. OC San's Chair may be compensated for up to 10 meetings per month. Page 71 of 82 YLWD Director attendance at events sponsored by the organizations specified in Section 9.1.(B) of the Board of Directors' Policies and Procedures is preauthorized subject to budget limitations approved by the Board. Director attendance at events sponsored by any other organization will require pre -approval or ratification by a majority vote of the Board in order to be considered as an activity for the purposes of compensation and payment or reimbursement of event -related expenses. STRATEGIC PLAN INITIATIVES: G1 5B - Actively participate with existing water/sewer organizations on regulatory and emerging issues; and G1 5C - Regularly meet with regional agencies on water supply issues (conservation, mandates, forecast). ATTACHMENTS: Proposed Assignments Page 72 of 82 YORBA LINDA WATER DISTRICT Board of Directors' Committee, Agency and Intergovernmental Meeting Assignments JOINT / INTERAGENCY COMMITTEES 2021 2022 YLWD / MWDOC / OCWD Hawkins Miller Meets as needed. DesRoches DesRoches http://www.mwdoc.com/ YLWD / City of Yorba Linda Hawkins Lindsey Meets as needed, generally on quarterly basis. Lindsey Miller Meets 4th Wednesday of Jan, Apr, Jul and Oct at 8:30 a.m. DesRoches Miller YLWD / City of Placentia Miller Lindsey Meets as needed. Lindsey Jones OCWD Board of Directors DesRoches DesRoches INTERGOVERNMENTAL MEETINGS 2021 2022 MWDOC Board of Directors Miller Miller Meets 1st and 3rd Wednesday of the month at 8:30 a.m. Lindsey Lindsey http://www.mwdoc.com/ MWDOC/OCWD Joint Planning Miller DesRoches Meets 4th Wednesday of Jan, Apr, Jul and Oct at 8:30 a.m. DesRoches Miller http://www.mwdoc.com/ OCWD Board of Directors DesRoches DesRoches Meets 1st and 3rd Wednesday of the Month at 5:30 p.m. Jones Jones http://www.ocwd.com/ OC Sanitation * Jones Jones Meets 4th Wednesday of the month at 6:00 p.m. Hawkins Alternate Lindsey Alternate http://w\tvw.ocsan.gov/ YL City Council Directors Rotate Attendance Directors Rotate Attendance Meets 1st and 3rd Tuesday of the month at 6:30 p.m. http://w\tvw.ci.yorba-linda.ca.us/ YL Planning Commission Hawkins Hawkins Meets 2nd and 4th Wednesday of the Month at 6:30 p.m. As Needed As Needed https://w\tvw.yorbalindaca.gov/206/Planning-Commission ISDOC Any Director Any Director Meets months with 5th Thursday at 11:30 a.m. When Desired When Desired http://isdoc.specialdistrict.org/ ISDOC Executive Committee Any Director Any Director Meets 1st Tuesday of the month at 7:30 a.m. When Desired When Desired htt ://isdoc.s ecialdistrict.or / WACO Any Director Any Director Meets 1st Friday of the month at 7:30 a.m. When Desired When Desired http://www.mwdoc.com/waco WACO Planning Committee Any Director Any Director Meets 3rd Tuesday of the month at 7:30 a.m. When Desired When Desired http://www.mwdoc.com/waco OC LAFCO Any Director Any Director Meets 2nd Wednesday of the month at 8:15 a.m. When Desired When Desired http://oc!gfco.org/ Page 73 of 82 YORBA LINDA WATER DISTRICT Board of Directors' Committee, Agency and Intergovernmental Meeting Assignments INTERGOVERNMENTAL MEETINGS CONTINUED 2021 2022 SAWPA Commission Any Director Any Director Meets 1st and 3rd Tuesday of the month at 9:30 a.m. When Desired When Desired http://saVpp.org/ OCWA Webinars Any Director Any Director Meets 3rd Wednesday of the month at 12:30 p.m. When Desired When Desired htt ://ocwater.or / ACWA-JPIA" Jones Jones Meets semi-annually in May and November. http://www.acwajpla.CO // * Submission of Form 700 for OC San required. Additional committee participation may be necessary and is determined by OC San Board. * Submission of Form 700 for ACWA/JPIA required. Page 74 of 82 Yorba Linda Water District MEETING DATE: TO: FROM: STAFF CONTACTS /_[r]=1►1I7_\V=1161AI January 11, 2022 Board of Directors Doug Davert, Assistant General Manager Delia Lugo, Finance Manager Projected Cash Flow for Fiscal Year End 2021-22 Staff will review the attached graphs during the meeting. ATTACHMENTS: 1. Cash Flow Projections ITEM NO. 10.1. Page 75 of 82 $35,020,000 $30,020,000 $25,020,000 $20,020,000 $15,020,000 $10,020,000 $5,020,000 $20,000 Projected Unrestricted Reserves & Days in Cash (Water) - June 2021 thru June 2022 Jun -21 Jul -21 Aug. 2021 Sep -21 Oct. 2021 Nov. 2021 Dec. 2021 Jan.2022 Feb.2022 Mar. 2022 Apr -22 May -22 Jun -22 � Unrestricted Res (Water) -4W- Days in Cash (Water) 410 360 310 260 210 160 110 60 Page 76 of 82 r As Presented in District's Fitch Rating Surveillance of August 24, 2021- 345 Days in Cash at FYE 2021-22 Unrestricted Reserves N $eC60 0 $5D $40 369 $30 $2D $1D $D • •19A10 Projected Liquidity Position SO4 516 517 FY21 FY22 FY23 FY24 FY25 FY26 Unrestricted Water Reserve Balance - Days in Cash Days Cash 600 500 400 300 200 100 Yorba Linda � - Water D%stri Fitch Ratings Surveillance Meeting, August 24, 2021 11 • -meq t ' ire Page 77 of 82 Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: January 11, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager STAFF CONTACTS: Delia Lugo, Finance Manager SUBJECT: Fiscal Year 2022-23 Budget Workshop Calendar ATTACHMENTS: Draft Calendar of Key Events ITEM NO. 10.2. Page 78 of 82 FY 2022-23 OPERATING/CAPITAL BUDGET DEVELOPMENT- CALENDAR OF KEY EVENTS DATE BOARD/COMMITTEE ITEM OF DISCUSSION JANUARY January 26, 2022 Manager's Meeting Distribute FY 2022-23 Budget Development Package to Program/Department Managers FEBRUARY TBD Budget Workshop Meeting with BOD to Establish Goals and Objectives for FY 2022-23 February 23, 2022 Manager's Meeting Update on Budget Positions and Salary Projections for FY 2022-23 February 23, 2022 Eng/Ops Departments R&R, CIP & Capital Outlay Budget Due to Finance (V 1.0) - Source of Funding Included MARCH March 9, 2022 Manager's Meeting FY 2022-23 Program/Department Supplies & Services Budgets Due to Finance (V 1.0) March 14, 2022 HR Department Salaries Budget (v 1.0) - Includes Any Required Staff Changes Operations Projected Operating Plan FY 2022-23 and Variable Cost Projections (V 1.0) Finance Operating Revenue Projections Due (V 1.0) March 23, 2022 Manager's Meeting Discussion on FY 2022-23 Budget Updates (V 2.0); Performance Measurements (V 1.0) APRIL April 4, 2022 Manager's Meeting Presentment of Draft FY 2022-23 Operating Budget - Discussion for Adjustments April 7, 2022 Manager's Meeting Finalize Draft Budget Adjustment Document FY 2022-23 Date TBD Budget Workshop Presentment of Draft FY 2022-23 Operating Budget MAY Date TBD Budget Workshop Presentment of Draft FY 2022-23 Operating Budget (V 2.0) JUNE June 14, 2022 Board Meeting FY 2022-23 Operating Budget Adoption Page 79 of 82 ITEM NO. 11.1. ' rba Linda Water District /_[r]=1►1I7_\V=1aelAI MEETING DATE: January 11, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager STAFF CONTACTS: Annie Alexander, Senior Executive Assistant/Board Secretary SUBJECT: Director's Reports The Directors will report on their attendance at the following events: DECEMBER OCWD Board - December 15, 2021 (DesRoches) OCSD Board - December 15, 2021 (Jones) YL Planning Commission - December 15, 2021 (Hawkins - As Needed) Internal PFAS WTP Ceremony - December 20, 2021 (DesRoches/Hawkins/Jones/Lindsey/Miller) WACO Planning Committee - December 21, 2021 SAWPA Commission - December 21, 2021 YL City Council - December 21, 2021 (Jones) JANUARY ISDOC Executive Committee - January 4, 2022 MWDOC Board - January 5, 2022 (Miller) OCWD Board - January 5, 2022 (DesRoches) WACO - January 7, 2022 Page 80 of 82 ITEM NO. 13.1. ' rba Linda Water District MEETING DATE: TO: FROM: STAFF CONTACTS Attachments: /_[r]=1►1I7_\V=1aelAI January 11, 2022 Board of Directors Doug Davert, Assistant General Manager Annie Alexander, Senior Executive Assistant/Board Secretary Meetings from January 12 - February 28, 2022 1. Board of Directors' Activities Calendar Page 81 of 82 Board of Directors Activity Calendar Event Date Time Attendance By January OC LAFCO Wed, Jan 12 8:15 AM SAWPA Commission FIRO Webinar Wed, Jan 12 12:00 PM Jones YL Planning Commission Wed, Jan 12 6:30 PM Hawkins (As Needed) WACO Planning Committee Tue, Jan 18 7:30 AM WACO SAWPA Commission Tue, Jan 18 9:30 AM Tue, Feb 8 YL City Council Tue, Jan 18 6:30 PM DesRoches MWDOC Board Wed, Jan 19 8:30 AM Miller OCWA Webinar Wed, Jan 19 11:30 AM Hawkins/Lindsey OCWD Board Wed, Jan 19 5:30 PM DesRoches Board of Directors Workshop Meeting - Tentative Tue, Jan 25 8:30 AM OCWA Webinar MWDOC/OCWD Joint Planning Committee Wed, Jan 26 8:30 AM Miller/DesRoches OC Sanitation Wed, Jan 26 6:00 PM Jones YL Planning Commission Wed, Jan 26 6:30 PM Hawkins (As Needed) ISDOC Quarterly Meeting Thu, Jan 27 11:30 AM Hawkins/Jones YLWD/City of Yorba Linda Joint Agency Committee Mon, Jan 31 4:00 PM Hawkins/Lindsey February ISDOC Executive Committee Tue, Feb 1 7:30 AM SAWPA Commission Tue, Feb 1 9:30 AM YL City Council Tue, Feb 1 6:30 PM Miller MWDOC Board Wed, Feb 2 8:30 AM OCWD Board Wed, Feb 2 5:30 PM WACO Fri, Feb 4 7:30 AM Board of Directors Regular Meeting Tue, Feb 8 6:30 PM OC LAFCO Wed, Feb 9 8:15 AM YL Planning Commission Wed, Feb 9 6:30 PM WACO Planning Committee Tue, Feb 15 7:30 AM SAWPA Commission Tue, Feb 15 9:30 AM YL City Council Tue, Feb 15 6:30 PM Jones MWDOC Board Wed, Feb 16 8:30 AM OCWA Webinar Wed, Feb 16 11:30 AM UWI Conference Wed, Feb 16 1:00 PM OCWD Board Wed, Feb 16 5:30 PM UWI Conference Thu, Feb 17 8:00 AM UWI Conference Fri, Feb 18 8:00 AM District Offices Closed Mon, Feb 21 7:00 AM Board of Directors Workshop Meeting - Tentative Tue, Feb 22 8:30 AM MWDOC Water Policy Forum Wed, Feb 23 5:30 PM Lindsey OC Sanitation Wed, Feb 23 6:00 PM YL Planning Commission Wed, Feb 23 6:30 PM As of January 6, 2022 Page 82 of 82 BACKUP MATERIALS DISTRIBUTED LESS THAN 72 HOURS PRIOR TO THE MEETING �Aw •r J I J J Lqq.*IsIat*ive Update� r I + I 1 J I Presented by: ; Alison Martin'4v AP + • r • Public Affairs Manager: I 1 S Yorba Linda Rn.� Water District. OWN _ STATE WATER RESOURCES CONTROL BOARD EMERGENCY DROUGHT RULES Prohibited for 1 year starting January 15, 2022 Visible runoff of outdoor irrigation Vehicle washing with a running hose Washing hardscapes with potable water Using potable water without recirculation pumps YL W Water Districts Expected to Enforce No funding to cover or offset cost of enforcement Can fine up to $500/Day for any infraction III _: -,-. AB -1434 URBAN WATER USE OBJECTIVES: INDOOR RESIDENTIAL WATER USE, FRIEDMAN (D-43) Amended In Assembly January 06, 2022 Replaced Indoor Standards to match the DWR report: 55 GPCD until 2025 47 GPCD 2025 — 2030 42 GPCD 2030 — on Differs from 2018 negotiated conservation laws AB 1668 & SB 606: 55 GPCD until 2025 52.5 GPCD from 2025 — 2030 50 GPCD 2030 — on YL W ' J J ' 1 � Comments & Questions, J J J J I J .0 Ap J I J '� • I • + + • r • • + r � r r J r • Fq Yorba Linda _ J � J J 0.3 Status of Engineering Activities J! and PFAS Water Treatment Plant I � I ! � J Presented by: Rosanne Weston_ - Ap r _ � Engineering Manager J ! 1 --Z 14 Yorba Linda=: Water 17ictrl�t� _-=� a Bastanchury Road Water Line Replacement Main Street Sewer Main Imperial Highway Water Main Lining BNSF Waterline Xing — Between Richfield Rd. and Lakeview Ave. Timber Ridge Booster PS 1 ITEM NO. 10.3. 90% Design 90% Design 30% Design Planning Pending Property Acquisition Yorba Linda Water Distri -M00002�10 3. Board of Directors Regular Meeting Tuesday, January 11, 2022 Hidden Hills BPS Well 22 Equipping Hydraulic Model and Water Master Plan Stonehaven Water Main ITEM NO. 10.3. tatus Advertised Bid Jan. 2022 Advertise Bid Jan. 2022 Advertise RFP Jan. 2022 Pending City's Approval and Recordation of Cielo Vista Final Tract Map ' FY22 CIPP Sewer Rehab and Replacement Award Jan. 2022 BNSF Xing - Waterline at Weir Canyon and Construction Commences Feb. 2022 Esperanza Rd and Abandonment of Intertie at Fairbury Lane Lakeview Reservoir Site Stabilization Repairs Commence Jan. 2022 Yorba Linda a Water Distrix-_ _ Board of Directors Regular Meeting Tuesday, January 11, 2022 ITEM NO. 10.3. Improvements 1 Yorba Linda Water Districls),- _� -- Board of Directors Regular Meeting Tuesday, January 11, 2022 OCWD Award of 2 -Year, $15 Million Resin Contract for Evoqua PSR2+ 2022 New Fill 2022 Incineration $/cubic $/cubic foot foot 2023 New Fill 2023 Incineration $cubic $cubic foot foot YL W 2022 Total Refill $/cubic foot 2023 Total Refill $cubic foot 40 i $392.35 4p J J I J ITEM NO. 10.3. -k Yorba Linda Water Distri Board of Directors Regular Meeting Tuesday, January 11, 2022 J J J � J ! J Assistant General Manager'S'-f. Report - • ' I 0 I - � J J J J J I J Presented by:4v AP - �- Doug Davert= r!• • w Assistant General Manager -��• 1 -- 14 Yorba Linda =: FY 22-23 Budget is in Process One Year Budget • Staff meeting internally on CIP • Reviewing staffing needs for coming year .. J • J J J J • Evaluating treatment plant operating costs - It • - " J • Evaluating inflationary pressures and making appropriate adjustments -JJ • Scheduling Board of Directors Workshops to=� AP J understand Board priorities/goals/objectives " 1 YL W J Public Records Act Requests • YLWD strives to be as transparent as possible J J • California law requires public agencies make . records available to the public in a timely fashion at a reasonable cost J • YLWD has excellent Records Management staff.; r • Tony Arambarri -. • Marcus Millen4V AP - - -' r _ • • Under the Direction of Annie Alexander -= �!• • Critical support from other departments •,= ,.�.� 1 --Z 14 Yorba Linda =: Water 17ictrl�t� _ a J Public Records (continued) • Statistics: • 171 public records requests in 2021 • 160 were fulfilled and closed within 10 days • Median and average response time was ONE day! • Breakdown by Department: • 84 Engineering requests • 61 Finance/Customer Service requests • 2 Human Resources requests • 5 Operations requests • 17 other requests YL W j -- PFAS Water Treatment Plant Resin Fill #4 (Yesterday) Yorba Linda Water 17ictri�t��= I I Other i J • HK -preparing an RFP for a Classification and J J Compensation Study to be completed this year • Dedication of the Water Treatment Plant is scheduled for March 31 St J J Ap • Groundwater production was 18% in December ewe exceeded our revised estimate of 10% -kudos to -AP John Brundahl and his team)- =4• ' 1 Fq Yorba Linda J J . - QUESTIONS/COMMENTS? J • J � Ap J J J J J I • +d I � J � - r r Yorba Linda