The URL can be used to link to this page

Home My WebLink About2022-01-11 - Board of Directors Meeting Minutes (B)MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, January 11, 2022, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. PARTICIPATION INSTRUCTIONS Were included on the agenda. 2. CALL TO ORDER The meeting was called to order at 7:20 p.m. 3. PLEDGE OF ALLEGIANCE 4. 5. A President Miller led the pledge. ROLL CALL DIRECTORS PRESENT J. Wayne Miller, PhD, President Brooke Jones, Vice President Trudi DesRoches Phil Hawkins Tom Lindsey 2022-005 STAFF PRESENT Doug Davert, Assistant General Manager John DeCriscio, Operations Manager Gina Knight, Human Resources and Risk Manager Delia Lugo, Finance Manager Rosanne Weston, Engineering Manager Alison Martin, Public Affairs Manager Annie Alexander, Board Secretary Paige Appel, Budget Analyst Veronica Ortega, Executive Assistant ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP ADDITIONS/DELETIONS TO THE AGENDA None. INTRODUCTIONS AND PRESENTATIONS 6.1. Recognition of Outgoing President On behalf of the Board, President Miller presented a proclamation to Director Hawkins thanking him for his service as President for the past two calendar years. Minutes of the YLWD Board of Directors Regular Meeting Held January 11, 2022 at &30 p.m. 2022-006 6.2. Presentation on Santa Ana River Watershed Weather Modification Pilot Program Mr. Mark Norton, Water Resources & Planning Manager for SAWPA, provided an overview of the proposed pilot program including the cloud seeding process, history, and methods, as well as licensing and permitting, and potential environmental and health effects. He also reviewed the benefits of considering cloud seeding for the Santa Ana River Watershed, outcomes of the 2020 feasibility study, and the purpose and schedule for the program. Mr. Norton then requested the District consider sharing a portion of the costs for the program. He then responded to questions from the Board regarding coordination with environmental regulatory agencies. 6.3. Elected Official Liaison Reports MWDOC Director Al Nederhood reported on the MWDOC's budget process, the status of pending litigation between SDCWA and MWDSC, and MWDOC's redistricting process. 6.4. Federal and State Legislative Update Staff briefed the Board on SWRCB's emergency drought regulations, the status of AB 1434 and recommended amendments being developed by ACWA's associated workgroup, and water related components of the Governor's proposed budget. President Miller requested staff provide the Board with an update on SWRCB's potential 3-5 year delay in enforcement of any MCL. 7. PUBLIC COMMENTS None. 8. CONSENT CALENDAR Director Hawkins made a motion, seconded by Director Jones, to approve the Consent Calendar. Motion carried 5-0-0-0 on a roll call vote. 8.1. Minutes of the Board of Directors Special and Regular Meetings Held December 14, 2021 Recommendation: That the Board of Directors approve the minutes as presented. Minutes of the YLWD Board of Directors Regular Meeting Held January 11, 2022 at 6:30 p.m. 2 2022-007 8.2. Minutes of the Board of Directors Special Meeting Held January 4, 2022 Recommendation: That the Board of Directors approve the minutes as presented. 8.3. Re -Authorizing Continuation of Virtual/Teleconference Board Meetings Recommendation: That the Board of Directors adopt Resolution No. 2022 - XX finding and determining that: (1) a state of emergency related to COVID- 19 continues to be in effect, (2) state and local officials continue to recommend measures to promote social distancing in connection with COVID-19; (3) due to the COVID-19 emergency, meeting in person would present imminent risks to the health and safety of attendees; and (4) continued remote meetings are hereby re -authorized for the period of January 11, 2022, through February 10, 2022, pursuant to California Government Code Section 54953(e). 8.4. Communications Activities Monthly Report Recommendation: That the Board of Directors receive and file the Communications Activities Report for the month ending December 31, 2021. 8.5 Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $5,539,231.98. 8.6. Budget to Actual Reports for the Month Ending November 30, 2021 Recommendation: That the Board of Directors receive and file the Budget to Actual Reports for the month ending November 30, 2021. 8.7. Cash and Investment Report for the Period Ending November 30, 2021 Recommendation: That the Board of Directors receive and file Cash and Investment Report for the period ending November 30, 2021. 8.8. Award of Construction Contract for the Fiscal Year 2021-22 Sewer CIPP Rehabilitation Project Recommendation: That the Board of Directors award the Construction Contract for the Fiscal Year 2021-22 Sewer CIPP Rehabilitation Project to Sancon Technologies, Inc. for $328,748.86, Job No. J -2021-28S. Minutes of the YLWD Board of Directors Regular Meeting Held January 11, 2022 at 6:30 p.m. 3 2022-008 9. ACTION CALENDAR 9.1 Board of Directors' Committee, Agency, and Intergovernmental Meeting Assignments Director Hawkins made a motion, seconded by Director Jones, to approve the committee, agency, and intergovernmental meeting assignments for the 2022 calendar year. Motion carried 5-0-0-0 on a roll call vote. 10. DISCUSSION ITEMS 10.1. Projected Cash Flow for Fiscal Year End 2021-22 Staff reviewed projected unrestricted reserves and days in cash for the period of June 2021 — June 2022 and projected water fund liquidity through June 2026. Discussion touched on management of the District's line of credit, the financial impact of deferring some capital improvement projects, and expenses covered by the District's capital finance charge being collected on the annual tax roll. 10.2. Fiscal Year 2022-23 Budget Workshop Calendar Staff reviewed the draft schedule for future budget workshop meetings and requested feedback from the Board regarding the number of meetings. Discussion followed regarding topics to be covered during each workshop, identifying the Board's goals and objectives, and efforts to approve the budget by the end of May. 10.3. Engineering Activities and PFAS Water Treatment Plant Staff briefed the Board on the status of projects in the planning/design phase, bid/award phase, and under construction or recently completed. Staff also reported on the 2 -year contract award for the resin needed for the PFAS Water Treatment Plant and the construction and resin delivery schedules for this project. Staff then reported on the operational status of the District's groundwater wells. 11. REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1 Director's Reports A list of meetings and events attended was included in the agenda packet. Minutes of the YLWD Board of Directors Regular Meeting Held January 11, 2022 at 6:30 p.m. 2022-009 11.2. Assistant General Manager's Report Assistant General Manager Davert reviewed the District's efforts to comply with the Public Records Act and commended staff for their efforts in meeting response deadlines. He then reported on recent resin deliveries for the PFAS Water Treatment Plant, the planned issuance of an RFP for completion of a classification and compensation study, the scheduled date for dedication of the PFAS Water Treatment Plant, and the groundwater production percentage for December. 11.3. General Counsel's Report None. 11.4. Future Agenda Items and Staff Tasks None. 12. COMMITTEE REPORTS 12.1. Interagency Committee with MWDOC and OCWD Next meeting will be scheduled when needed. 12.2. Joint Agency Committee with City of Yorba Linda Next meeting is scheduled for Monday, January 31, 2022 at 4:00 p.m. 12.3. Joint Agency Committee with City of Placentia Next meeting will be scheduled when needed. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from January 12 — February 28, 2022 14. ADJOURNMENT 14.1. Director Hawkins made a motion, seconded by Director Lindsey, to adjourn the meeting at 8:24 p.m. Motion passed 5-0-0-0 on a roll call vote. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held January 11, 2022 at 630 p.m. 5