HomeMy WebLinkAbout2022-02-08 - Board of Directors Meeting Minutes (B)1.
2.
3.
4.
5.
A
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, February 8, 2022, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
PARTICIPATION INSTRUCTIONS
Were included on the agenda.
CALL TO ORDER
The meeting was called to order at 6:50 p.m.
PLEDGE OF ALLEGIANCE
Vice President Jones led the pledge.
ROLL CALL
DIRECTORS PRESENT
J. Wayne Miller, PhD, President
Brooke Jones, Vice President
Trudi DesRoches
Phil Hawkins
Tom Lindsey
2022-018
STAFF PRESENT
Doug Davert, Assistant General Manager
John DeCriscio, Operations Manager
Gina Knight, Human Resources and Risk Manager
Delia Lugo, Finance Manager
Rosanne Weston, Engineering Manager
Alison Martin, Public Affairs Manager
Paige Appel, Budget Analyst
Veronica Ortega, Executive Assistant
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
ADDITIONS/DELETIONS TO THE AGENDA
None.
INTRODUCTIONS AND PRESENTATIONS
6.1. Elected Officials Liaison Reports
Yorba Linda Mayor Pro Tem Gene Hernandez stated that the City had no
reportable updates.
Minutes of the YLWD Board of Directors Regular Meeting Held February 8, 2022 at 6:30 p.m.
2022-019
6.2. Federal and State Legislative Update
Staff reported that Townsend Public Affairs (TPA) was in the process of
evaluating new bills of interest.
President Miller requested an update on grant funding opportunities. Staff
commented on efforts related to evaluating District projects for grants and
other funding opportunities and mentioned that depending on priority, the
Board may want to consider retaining a grant writing consultant or
expanding TPA's scope of work to include this service. Staff also noted that
if the Board was interested, TPA could provide a presentation on best
practices for securing grant funding.
Staff then briefed the Board on the new PIPES Act, which is complementary
to the WIPPES Act, and in tandem will help address issues related to the
marketing and labeling of single -use wet wipes. Staff also reported on the
status of federal funding for construction of an additional heli -hydrant,
previously proposed and potentially proposed legislation related to
SWRCB's compliance timelines for MCL's.
7. PUBLIC COMMENTS
John Koeller, resident, commented on his experience connecting to the District's
sewer collection system and commended staff for their associated efforts.
8. CONSENT CALENDAR
Vice President Jones requested to remove Item Nos. 8.8. and 8.9. from the
Consent Calendar for separate action. President Miller also requested to remove
Item No. 8.12.
Director Hawkins made a motion, seconded by Director Jones, to approve the
remainder of the Consent Calendar. Motion carried 5-0-0-0 on a roll call vote.
8.1. Minutes of the Board of Directors Special and Regular Meetings Held
January 11, 2022
Recommendation: That the Board of Directors approve the minutes as
presented.
8.2. Minutes of the Board of Directors Special Meeting Held January 18, 2022
Recommendation: That the Board of Directors approve the minutes as
presented.
Minutes of the YLWD Board of Directors Regular Meeting Held February 8, 2022 at 6:30 p.m. 2
2022-020
8.3. Minutes of the Board of Directors Special Meeting Held January 25, 2022
Recommendation: That the Board of Directors approve the minutes as
presented.
8.4. Minutes of the Board of Directors Special Meeting Held February 1, 2022
Recommendation: That the Board of Directors approve the minutes as
presented.
8.5. Re -Authorizing Continuation of Virtual/Teleconference Board Meetings
Recommendation: That the Board of Directors adopt Resolution No. 2022 -
XX finding and determining that: (1) a state of emergency related to COVID-
19 continues to be in effect; (2) state and local officials continue to
recommend measures to promote social distancing in connection with
COVID-19; (3) due to the COVID-19 emergency, meeting in person could
present imminent risks to the health and safety of attendees; and (4)
continued remote meetings are hereby re -authorized for the period of
February 10, 2022, through March 12, 2022, pursuant to California
Government Code Section 54953(e).
8.6. Communications Activities Monthly Report
Recommendation: That the Board of Directors receive and file the
Communications Activities Report for the month ending January 31, 2022.
8.7. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $3,950,866.73.
8.10. Unaudited Financial Statements for the Second Quarter of Fiscal Year
2021-22
Recommendation: That the Board of Directors receive and file the
Unaudited Financial Statements for the Second Quarter of Fiscal Year
2021-22.
8.11. Directors' and General Manager Fees and Expenses Report for the Second
Quarter of Fiscal Year 2021-22
Recommendation. That the Board of Directors receive and file the Directors'
and General Manager Fees and Expenses Report for the Second Quarter
of Fiscal Year 2021-22.
Minutes of the YLWD Board of Directors Regular Meeting Held February 8, 2022 at 6:30 p.m. 3
2022-021
8.13. Claims for Damages filed by the Law Offices of Lee E. Burrows
Recommendation. That the Board of Directors reject and deny the claim
filed by the Law Offices of Lee E. Burrows.
8.14. Terms and Conditions with J&J Fitness Made Fun Inc. (DBA My Gym),
18525 Yorba Linda Blvd, Job No. J-2021-52
Recommendation: That the Board of Directors approve Terms and
Conditions for Water Service with J&J Fitness Made Fun Inc., 18525 Yorba
Linda Blvd, Job No. J-2021-52.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
8.8. Budget to Actual Reports for the Month Ending December 31, 2021
Recommendation: That the Board of Directors receive and file the Budget
to Actual Reports for the Month Ending December 31, 2021.
Staff responded to questions from Vice President Jones regarding the total
revenue.
8.9. Cash and Investment Report for the Period Ending December 31, 2021
Recommendation: That the Board of Directors receive and file the Cash
and Investment Report for the Period Ending December 31, 2021.
Staff also responded to questions from Vice President Jones regarding the
status of the District's unfunded accrued liabilities.
8.12. Ratifying Revised Budgeted Positions for the Remainder of Fiscal Year 2021-22
Recommendation: That the Board of Directors adopt Resolution No. 2022 -
XX ratifying amendments to the budgeted positions for the remainder of
Fiscal Year 2021-22.
Staff then responded to questions from President Miller regarding the
revisions.
Director Jones made a motion, seconded by Director Hawkins, to approve Item
Nos. 8.8., 8.9., and 8.12. Motion carried 5-0-0-0 on a roll call vote.
9. ACTION CALENDAR
None.
Minutes of the YLWD Board of Directors Regular Meeting Held February 8, 2022 at 6:30 p.m. 4
2022-022
10. DISCUSSION ITEMS
10.1. Status of PFAS Water Treatment Plant
Staff briefed the Board on the status of the plant and associated
groundwater production plan.
Director Lindsey requested staff keep track of and periodically report on
expenses associated with attending events to present on the treatment
plant.
10.2. Periodic Review of Board of Directors' Policies and Procedures Manual
Staff explained that the Board periodically reviewed the manual and that
any desired amendments could be adopted at a future meeting. The Board
discussed taking some additional time to review the manual and conducting
two regular meetings each month and/or scheduling additional budget
workshop meetings. Staff also noted that the monetary limits for travel
related expenditures may need to be updated. This matter will be brought
back to the Board for consideration at the next regular meeting. The Board
and staff then discussed topics to be covered during the first budget
workshop meeting.
11. REPORTS, INFORMATION ITEMS, AND COMMENTS
11.1 Director's Reports
A list of meetings and events attended was included in the agenda packet.
Director Hawkins noted that he would be absent for the regular meeting on
March 8, 2022 due to a schedule conflict.
11.2. Assistant General Manager's Report
Assistant General Manager Davert reported on the status of COVID-19
related activities at the District and the pending reinstatement and
retroactivity of associated supplemental paid sick leave.
11.3. General Counsel's Report
None.
Minutes of the YLWD Board of Directors Regular Meeting Held February 8, 2022 at 6:30 p.m. 5
2022-023
11.4. Future Agenda Items and Staff Tasks
None.
Staff briefed the Board on the status of the District's Bastanchury Waterline
Relocation Project and coordination efforts with the City of Yorba Linda in
relation to their Bastanchury Road Widening Project. Discussion regarding
both projects followed.
Mayor Pro Tem Hernandez indicated that he would look into whether the
City is receiving funds from the Orange County Transportation Authority for
their project.
12. COMMITTEE REPORTS
12.1. Interagency Committee with MWDOC and OCWD
(Miller/DesRoches) - Next meeting will be scheduled when needed.
12.2. Joint Agency Committee with City of Yorba Linda
(Miller/Lindsey) - Next meeting is scheduled for Monday, April 25, 2022 at
4:00 p.m.
12.3. Joint Agency Committee with City of Placentia
(Jones/Lindsey) - Next meeting will be scheduled when needed.
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from February 9 — March 31, 2022
14. ADJOURNMENT
14.1. Director Hawkins made a motion, seconded by Director Jones, to adjourn
the meeting at 7:54 p.m. Motion passed 5-0-0-0 on a roll call vote.
- �
Veronica Ortega
Assistant Board Secretary
Minutes of the YLWD Board of Directors Regular Meeting Held February 8, 2022 at &30 p.m.