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HomeMy WebLinkAbout2022-02-08 - Board of Directors Meeting Minutes (B)1. 2. 3. 4. 5. A MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, February 8, 2022, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 PARTICIPATION INSTRUCTIONS Were included on the agenda. CALL TO ORDER The meeting was called to order at 6:50 p.m. PLEDGE OF ALLEGIANCE Vice President Jones led the pledge. ROLL CALL DIRECTORS PRESENT J. Wayne Miller, PhD, President Brooke Jones, Vice President Trudi DesRoches Phil Hawkins Tom Lindsey 2022-018 STAFF PRESENT Doug Davert, Assistant General Manager John DeCriscio, Operations Manager Gina Knight, Human Resources and Risk Manager Delia Lugo, Finance Manager Rosanne Weston, Engineering Manager Alison Martin, Public Affairs Manager Paige Appel, Budget Analyst Veronica Ortega, Executive Assistant ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP ADDITIONS/DELETIONS TO THE AGENDA None. INTRODUCTIONS AND PRESENTATIONS 6.1. Elected Officials Liaison Reports Yorba Linda Mayor Pro Tem Gene Hernandez stated that the City had no reportable updates. Minutes of the YLWD Board of Directors Regular Meeting Held February 8, 2022 at 6:30 p.m. 2022-019 6.2. Federal and State Legislative Update Staff reported that Townsend Public Affairs (TPA) was in the process of evaluating new bills of interest. President Miller requested an update on grant funding opportunities. Staff commented on efforts related to evaluating District projects for grants and other funding opportunities and mentioned that depending on priority, the Board may want to consider retaining a grant writing consultant or expanding TPA's scope of work to include this service. Staff also noted that if the Board was interested, TPA could provide a presentation on best practices for securing grant funding. Staff then briefed the Board on the new PIPES Act, which is complementary to the WIPPES Act, and in tandem will help address issues related to the marketing and labeling of single -use wet wipes. Staff also reported on the status of federal funding for construction of an additional heli -hydrant, previously proposed and potentially proposed legislation related to SWRCB's compliance timelines for MCL's. 7. PUBLIC COMMENTS John Koeller, resident, commented on his experience connecting to the District's sewer collection system and commended staff for their associated efforts. 8. CONSENT CALENDAR Vice President Jones requested to remove Item Nos. 8.8. and 8.9. from the Consent Calendar for separate action. President Miller also requested to remove Item No. 8.12. Director Hawkins made a motion, seconded by Director Jones, to approve the remainder of the Consent Calendar. Motion carried 5-0-0-0 on a roll call vote. 8.1. Minutes of the Board of Directors Special and Regular Meetings Held January 11, 2022 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Minutes of the Board of Directors Special Meeting Held January 18, 2022 Recommendation: That the Board of Directors approve the minutes as presented. Minutes of the YLWD Board of Directors Regular Meeting Held February 8, 2022 at 6:30 p.m. 2 2022-020 8.3. Minutes of the Board of Directors Special Meeting Held January 25, 2022 Recommendation: That the Board of Directors approve the minutes as presented. 8.4. Minutes of the Board of Directors Special Meeting Held February 1, 2022 Recommendation: That the Board of Directors approve the minutes as presented. 8.5. Re -Authorizing Continuation of Virtual/Teleconference Board Meetings Recommendation: That the Board of Directors adopt Resolution No. 2022 - XX finding and determining that: (1) a state of emergency related to COVID- 19 continues to be in effect; (2) state and local officials continue to recommend measures to promote social distancing in connection with COVID-19; (3) due to the COVID-19 emergency, meeting in person could present imminent risks to the health and safety of attendees; and (4) continued remote meetings are hereby re -authorized for the period of February 10, 2022, through March 12, 2022, pursuant to California Government Code Section 54953(e). 8.6. Communications Activities Monthly Report Recommendation: That the Board of Directors receive and file the Communications Activities Report for the month ending January 31, 2022. 8.7. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $3,950,866.73. 8.10. Unaudited Financial Statements for the Second Quarter of Fiscal Year 2021-22 Recommendation: That the Board of Directors receive and file the Unaudited Financial Statements for the Second Quarter of Fiscal Year 2021-22. 8.11. Directors' and General Manager Fees and Expenses Report for the Second Quarter of Fiscal Year 2021-22 Recommendation. That the Board of Directors receive and file the Directors' and General Manager Fees and Expenses Report for the Second Quarter of Fiscal Year 2021-22. Minutes of the YLWD Board of Directors Regular Meeting Held February 8, 2022 at 6:30 p.m. 3 2022-021 8.13. Claims for Damages filed by the Law Offices of Lee E. Burrows Recommendation. That the Board of Directors reject and deny the claim filed by the Law Offices of Lee E. Burrows. 8.14. Terms and Conditions with J&J Fitness Made Fun Inc. (DBA My Gym), 18525 Yorba Linda Blvd, Job No. J-2021-52 Recommendation: That the Board of Directors approve Terms and Conditions for Water Service with J&J Fitness Made Fun Inc., 18525 Yorba Linda Blvd, Job No. J-2021-52. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 8.8. Budget to Actual Reports for the Month Ending December 31, 2021 Recommendation: That the Board of Directors receive and file the Budget to Actual Reports for the Month Ending December 31, 2021. Staff responded to questions from Vice President Jones regarding the total revenue. 8.9. Cash and Investment Report for the Period Ending December 31, 2021 Recommendation: That the Board of Directors receive and file the Cash and Investment Report for the Period Ending December 31, 2021. Staff also responded to questions from Vice President Jones regarding the status of the District's unfunded accrued liabilities. 8.12. Ratifying Revised Budgeted Positions for the Remainder of Fiscal Year 2021-22 Recommendation: That the Board of Directors adopt Resolution No. 2022 - XX ratifying amendments to the budgeted positions for the remainder of Fiscal Year 2021-22. Staff then responded to questions from President Miller regarding the revisions. Director Jones made a motion, seconded by Director Hawkins, to approve Item Nos. 8.8., 8.9., and 8.12. Motion carried 5-0-0-0 on a roll call vote. 9. ACTION CALENDAR None. Minutes of the YLWD Board of Directors Regular Meeting Held February 8, 2022 at 6:30 p.m. 4 2022-022 10. DISCUSSION ITEMS 10.1. Status of PFAS Water Treatment Plant Staff briefed the Board on the status of the plant and associated groundwater production plan. Director Lindsey requested staff keep track of and periodically report on expenses associated with attending events to present on the treatment plant. 10.2. Periodic Review of Board of Directors' Policies and Procedures Manual Staff explained that the Board periodically reviewed the manual and that any desired amendments could be adopted at a future meeting. The Board discussed taking some additional time to review the manual and conducting two regular meetings each month and/or scheduling additional budget workshop meetings. Staff also noted that the monetary limits for travel related expenditures may need to be updated. This matter will be brought back to the Board for consideration at the next regular meeting. The Board and staff then discussed topics to be covered during the first budget workshop meeting. 11. REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1 Director's Reports A list of meetings and events attended was included in the agenda packet. Director Hawkins noted that he would be absent for the regular meeting on March 8, 2022 due to a schedule conflict. 11.2. Assistant General Manager's Report Assistant General Manager Davert reported on the status of COVID-19 related activities at the District and the pending reinstatement and retroactivity of associated supplemental paid sick leave. 11.3. General Counsel's Report None. Minutes of the YLWD Board of Directors Regular Meeting Held February 8, 2022 at 6:30 p.m. 5 2022-023 11.4. Future Agenda Items and Staff Tasks None. Staff briefed the Board on the status of the District's Bastanchury Waterline Relocation Project and coordination efforts with the City of Yorba Linda in relation to their Bastanchury Road Widening Project. Discussion regarding both projects followed. Mayor Pro Tem Hernandez indicated that he would look into whether the City is receiving funds from the Orange County Transportation Authority for their project. 12. COMMITTEE REPORTS 12.1. Interagency Committee with MWDOC and OCWD (Miller/DesRoches) - Next meeting will be scheduled when needed. 12.2. Joint Agency Committee with City of Yorba Linda (Miller/Lindsey) - Next meeting is scheduled for Monday, April 25, 2022 at 4:00 p.m. 12.3. Joint Agency Committee with City of Placentia (Jones/Lindsey) - Next meeting will be scheduled when needed. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from February 9 — March 31, 2022 14. ADJOURNMENT 14.1. Director Hawkins made a motion, seconded by Director Jones, to adjourn the meeting at 7:54 p.m. Motion passed 5-0-0-0 on a roll call vote. - � Veronica Ortega Assistant Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held February 8, 2022 at &30 p.m.