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HomeMy WebLinkAbout2009-08-06 - Planning-Engineering-Operations Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING August 6, 2009 A meeting of the Planning-Engineering-Operations Committee was called to order by Director Mills at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director William R. Mills, Chair Ken Vecchiarelli, General Manager Director Paul R. Armstrong Steve Conklin, Engineering Manager Lee Cory, Operations Manager Ken Mendum, Ops Superintendent John DeCriscio, Chief Plant Operator 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. Proposed Casino Ridge Project, Tract 16488 Mr. Bob King of the King Family Trust, along with Mr. Mark Guithues and Mr. Gordon Thomson were present to discuss the issues regarding the proposed Casino Ridge Project. Mr. Vecchiarelli provided background concerning this and adjacent projects. Mr. King described the proposed project and a handout was provided by Mr. Thomson with talking points for discussion. A discussion followed concerning the issues of water pressure for fire service and residential needs, and meeting water storage requirements. At the conclusion of the discussion, the Committee asked that staff continue to work on these items with the King Family representatives, and to return at a later date to the PEO Committee with proposed actions for consideration. 2.2. Terms and Conditions for Water and Sewer Service with Dentino Properties Mr. Conklin described the proposed improvements and terms and conditions. He also pointed out minor changes in the project description and the terms and conditions that were requested by the property owner. Following discussion, the Committee supported staff's recommendation for approval of the Terms and Conditions, with the minor revisions as described. 2.3. Preparation of an Asset Management Plan Mr. Conklin described the elements of the proposed asset management plan and the resulting product that will assist the District in planning for the future. He went on to describe the proposals received from consultants, and the proposal review process for the preparation of the Asset 1 Management Plan. Following discussion, the Committee supported staff's recommendation for award of the Professional Services Agreement to Carollo Engineers, for a fee not to exceed $112,000, for the preparation of the Asset Management Plan. 2.4. Proposed Installation of Solar Panels on Spring View Reservoir Mr. Conklin described the proposed plan to install a small-scale (30 kilowatt) solar power generation facility at the Spring View Reservoir site as a means to determine the actual cost of constructing and operating solar power facilities, before considering large-scale facilities for the District. He reported that RFPs were sent to five solar providers and three proposals were received to design and install a complete and operable unit. Following discussion, the Committee supported staff's recommendation to award the project to the low-bidder, Akeena Solar, Inc., for a cost not to exceed $227,489. 2.5 Proposed Change Order to Well 12 Testing Contract Mr. Vecchiarelli requested that this item be added to the agenda for consideration by the Committee, so that work can proceed on Well 12 to restore it to service. The Committee agreed with staff's request to add this to the agenda for consideration. Mr. Conklin described the testing program recently completed on Well 12 and the recommendations made by CDM, the District's consultant, for modifications to restore it to service. He reported that General Pump, the service company that performed the testing, was requested by staff to provide a cost proposal for the modifications. He indicated that staff reviewed the cost proposal and recommends approval. After discussion, the Committee supported staff's recommendation for approval of Change Order No. 1 in the amount of $56,973.39 for General Pump Company to provide improvements to Well 12. 3. DISCUSSION ITEMS 3.1. Completion of Construction of Bastanchury 18" and 36" Water Mains Mr. Conklin reported that the above work was completed by Shapell's contractor, as the fifth and final reach of the project, totaling approximately six miles of pipeline from Gardenia Reservoir to Fairmont Reservoir. The total cost to the District was $1,010,185 for upsizing of elements of the project to accommodate future growth and needs. 3.2. Monthly Groundwater Production and Purchased Water Report Mr. DeCriscio reported on water production for July 2009, noting that it was 9.6% under the budgeted amount. He also noted that the July 2009 production was the lowest July in the last eight years. 3.3. Monthly Preventative Maintenance Program Report Mr. Mendum discussed the information presented in the PM Report, noting that Maintenance Department staff worked extensively in July on the painting of fire hydrants and the upgrading of water system sampling 2 stations. The latter work was at the request of the Engineering Department, to minimize water discharge to the street and sidewalk when sampling station service lines are purged before weekly sample collection. With the completion of these tasks, Mr. Mendum stated he anticipates no problem getting back on schedule on maintenance items that fell below monthly goals and objectives. 3.4. Monthly MWDOC Managers Meeting Summary Report Mr. Vecchiarelli reported that Mr. Grady attended the above meeting and participated in the discussion on the preparation of the response to the Grand Jury. 3.5. Monthly OC Groundwater Producers Meeting Summary Report Mr. Conklin reported that this meeting had been cancelled. 3.6. Status Report on Capital Projects in Progress Mr. Conklin briefed the Committee on projects in the monthly status report. 3.7. Future Agenda Items and Staff Tasks None. 4. ADJOURNMENT 4.1. The meeting was adjourned at 5:53 p.m. The next regular meeting of the Planning-Engineering-Operations Committee will be held September 3, 2009 at 4:00 p.m. 3