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Home My WebLink About2022-05-24 - Board of Directors Meeting Minutes2022-068 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Thursday, May 24, 2022, 6:00 p.m. 1717 E MIraloma Ave, Placentia CA 92870 1. PARTICIPATION INSTRUCTIONS Were included on the agenda. 2. CALL TO ORDER The meeting was called to order at 3:00 p.m. 3. PLEDGE OF ALLEGIANCE Vice President Jones led the pledge. 4. ROLL CALL DIRECTORS PRESENT STAFF PRESENT J. Wayne Miller, PhD, President Doug Davert, Interim General Manager Brooke Jones, Vice President John DeCriscio, Operations Manager Trudi DesRoches Gina Knight, Human Resources and Risk Manager Phil Hawkins Delia Lugo, Finance Manager Tom Lindsey Rosanne Weston, Engineering Manager Alison Martin, Public Affairs Manager Annie Alexander, Board Secretary Paige Appel, Budget Analyst Veronica Ortega, Executive Assistant ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP 5. PUBLIC COMMENTS None. 6. CONSENT CALENDAR Director Hawkins made a motion, seconded by Director Jones, to approve the Consent Calendar. Motion carried 5-0-0-0 on a roll call vote. Minutes of the YLWD Board of Directors Special Meeting Held May 24, 2022 at 6:00 p.m. 1 2022-069 6.1. Reauthorizing Continuation of Virtual/Teleconference Board Meetings Recommendation: That the Board of Directors reauthorize the continuation of virtual/teleconference meetings pursuant to AB 361 for an additionai 30 days based on the findings that (1) the Board has reconsidered the circumstances of the state of emergency for COVID-19, and that (2) state and local officials continue to impose or recommend measures to promote social distancing. ACTION CALENDAR Staff explained that Item Nos. 7.1. through 7.5. were all related to the budget and could be voted on individually or in a single motion if desired by the Board. Staff noted that the Drought Rates referenced in Item No. 7.1. would not be implemented unless mandated by the state or other regulatory agency and approved separately by the Board. Staff also noted that the budgeted positions referenced in Item No. 7.4. did not include any of the proposed modifications discussed during previous Closed Sessions related to labor negotiations. Staff then briefly reviewed efforts made to encourage public involvement in the budget process and provided a presentation highlighting key aspects of the proposed budget for Fiscal Year 2022-23. This included the proposed water and sewer rates, projected revenues, projected water production demand, adjustments to certain projected expenses, projected debt service and debt coverage ratio, and the capital improvement plan. Discussion touched on the proposed bond debt issuance and associated interested rates, the District's Fats, Oils, and Grease (FOG) Control Program and associated fees, certain expenses for supplies and services in the proposed budgets for each of the departments, the desire for expanded grant funding services, and planning for potential implementation of advanced metering infrastructure (AMI). Discussion also touched on historical water and sewer rate adjustments and the preparation of rate and budget-related talking points for the Board. Director Jones made a motion, seconded by Director Lindsey to approve Item Nos. 7.1. through 7.5. as presented. Motion carried 5-0-0-0 on a roll call vote. 7.1. Adjusting Water and Sewer Rate Schedules and Charges Recommendation: That the Board of Directors (1) adopt Resolution No. 2022-XX adjusting water rate schedules and charges effective July 1, 2022 and rescinding Resolution No. 2021-14; and (2) adopt Resolution No. 2022- XX adjusting sewer rate schedules and charges effective July 1, 2022 and rescinding Resolution No. 2021-15. Minutes of the YLWD Board of Directors Special Meeting Held May 24, 2022 at 6:00 p.m. 2022-070 7.2. Adopting Water and Sewer Development and Customer Service Fees Recommendation: That the Board of Directors (1) adopt Resolution No. 2022-XX adopting Water Development and Customer Service Fees effective July 1, 2022 and rescinding Resolution No. 2021-22; and (2) adopt Resolution No. 2022-XX adopting Sewer Development and Customer Service Fees effective July 1, 2022 and rescinding Resolution No. 2021-23. 7.3. Adopting Fats, Oils, and Grease Control Program Fees Recommendation: That the Board of Directors adopt Resolution No. 2022- XX adopting Fats, Oils, and Grease Control Program Fees and rescinding Resolution No. 18-21. 7.4. Adopting the Budgeted Positions for Fiscal Year 2022-23 Recommendation: That the Board of Directors adopt Resolution No. 2022- XX ratifying the budgeted positions for Fiscal Year 2022-23 and rescinding Resolution Nos. 2021-12, 2021-35, 2021-38, and 2022-03. 7.5. Adopting the Operating Budget for Fiscal Years 2022-23 (Financial Summaries) Recommendation: That the Board of Directors adopt Resolution No. 2022- XX adopting the Operating Budget for Fiscal Year 2022-23 (Financial Summaries) and rescinding Resolution No. 2021-29. 7.6. Selection of Investment Banking/Underwriting Services for 2022 Debt Issuance Lora Carpenter, Vice President of Fieldman Rolapp, provided an overview of the grading and selection process for the proposals and noted that only three of the eight firms contacted responded. She also reviewed estimated costs for the proposed bond debt issuance, a revised financing schedule, and updated municipal bond market conditions. Discussion followed regarding the District's debt to equity ratio, projected reserves, and the responding firms' fees for underwriting services. Director Hawkins made a motion, seconded by Director Miller, to authorize the Interim General Manager to engage Barclays for investment banking/underwriting services for the 2022 debt issuance for an amount not to exceed $70,000. Motion carried 5-0-0-0 on roll call vote. Minutes of the YLWD Board of Directors Special Meeting Held May 24, 2022 at 6:00 p.m. 2022-071 8. CLOSED SESSION The Board entered Closed Session at 7:28 p.m. 8.1. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: Assistant General Manager / Interim General Manager The Board returned to Open Session at 7:57 p.m. General Counsel Gagen announced that the Board took no reportable action during Closed Session. 9. ADJOURNMENT 9.1. Director Hawkins made a motion, seconded by Director DesRoches, to adjourn the meeting at 7:57 p.m. Motion carried 5-0-0-0 on a roll call vote. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Special Meeting Held May 24, 2022 at 6:00 p.m.