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HomeMy WebLinkAbout1974-02-14 - Board of Directors Meeting Minutes1050 February 14, 1974 The regular meeting of the Board of Directors of the Yorba Linda County Water District was called to order by President Hastings at 8:30 a.m. in the offices of the District on Plumosa February 14, 1974. Directors present and answering the roll: Hastings, Lindow, Clodt, Knauft and Wagner. Also present, general manager Ralph Shook, secretary Jean Mathews, attorney H. Rodger Howell, DuWayne Lidke engineer and P. Royere, operations manager. President Hastings thanked the Board for the flowers and cards sent during his recent illness. Minutes for January 24 and January 30 were approved as mailed on a motion made by Director Lindow seconded by Director Clodt, unanimously carried. General Manager asked attorney Howell to read a letter from McCarthy Company regarding Tract 7413 and the fees paid for sewer acreage charge. General Manager to answer the letter explaining that they should seek the return of fees from Placentia not from the District. Manager Shook announced a hearing Feb. 27 with LAFCO regarding formation of service area # 22 in the Esperanza area. This service area would be for the purpose of maintaining green belt and park areas with a tax levied on the property for this purpose. Information item only. General Manager reported on LAFCO hearing February 13 regarding annexation k by Anaheim of Nixon Freeway parcel approved with the water service by the District of the portion within District. p General Manager read a letter from the City of Placentia regarding Annexation 73-1 located at S.E. corner of Imperial and Rose drive. Placentia requested District provide water and sewer per agreement. General Manager to respond with letter stating the District has no objections to providing service for sewer and water as the area is within the District. General Manager announced three special district one day seminars in March and April. Moved by Director Clodt seconded by Director Knauft to approve attendance by staff as approved by General Manager at District expense. Motion carried unanimously. AWWA national convention in Boston June 16 through 21 and California Section of AWWA in Hawaii in October from the 14th through the 19th. Discussion moved by Director Wagner seconded by Director Knauft ap- proving attendance by those Directors who are able to attend and the General Manager at District expense. Motion carried unanimously. General Manager Shook read a letter from Bowie and Morgan attorneys for Yorba Joint Venture concerning the extension of the ten year period for refund. Discussion. Moved by Director Wagner seconded by Director Knauft carried unanimously to have a study session March 28, 1974 and then to set up a meeting with the Attorney and Yorba Joint Venture regarding the decision. Moved by Director Knauft seconded by Director Lindow to adopt RESOLUTION NO. 74-1 entitled RESOLUTION -F THE BOARD OF DIRECTORS OF THE YORBA 1051 February 14, 1974 ( continued) LINDA COUNTY WATER DISTRICT ESTABLISHING THE GENERAL ACCOUNT WITH THE PROPER OFFICERS AUTHORIZED TO SIGN CHECKS AGAINST SAID ACCOUNT IN THE BANK OF AMERICA NATIONAL TRUST AND SAVINGS ASSOCIATION. Roll call vote: Ayes: Hastings, Wagner, Clodt, Lindow and Knauft. Noes: none. Absent: none. Passed and adopted this 14th day of February 1974. Roy Knauft reported on the planning commission meeting January 28, 1974. Howard Lindow reported on the City Council meeting February 4, 1974. Fred Clodt reported on the Feb. 11th Planning Commission meeting. Parks and recreation areas discussed, preliminary planning no specific plans as yet. Building Committee reported on the plans for new warehouse and office at Plant No. 1 on Richfield Road. Building 165 feet x 40 feet or 6500 square feet, a Butler building put up by C. and I. Construction Company at $8.50 per sq. ft. Their proposal would be to advertise for bids from sub contractors with the District's approval, then if the bids are lower than the quoted $8.50 per sq. ft. the District will benefit, if higher the General Contractor will stay with the original guarantee by reducing their profit. Suggested that we go into phase 1 - Develop preliminary floor plans and develop guaranteed maximum amount which Phase I would not exceed cost of $700.00. To do this we must sign the agreement dated February 13, 1974 which states it is not a design or engineering construction contract but an agree- ment on a method of procedure to arrive at a construction contract. All design and engineering work will be performed by properly qual- ified and licensed professionals. Moved by Director Wagner seconded by Director Lindow to approve and authorize execution of agreement for Phase I for the preparation of plans and cost estimate for a building with C. and I. Construction. Motion carried unanimously. Gordon Peterson came into the meeting to explain the tax limitation AB 2008. A breakdown of the tax rate as levied by the Yorba Linda County Water District 1971-72 Bond Interest and Redemption Fund .22 tax rate, general fund .26 tax rate. Discussion moved by Director Lindow seconded by Director Knauft carried unanimously to approve .Auditor Peterson's report. Rodger Howell said he would prepare and send the letter to Lowry- Husband and Mark III regarding the sewer refunds. Sam Peterson reported that manhole frames and covers were going to be in very short supply. General Manager authorized to order enough ahead so that work is not hampered but not to stockpile too large a number. Discussion regarding installation of one gas engine at Plant # 2. Inasmuch as there are only electric engines at Plant # 2 this would be a prudent step in the event of brown outs. Further investigation and planning by staff before any further action by the Board is needed. 1052 February 14, 1974 Moved by Director Wagner seconded by Director Lindow carried un- animously authorizing staff to negotiate sewer easement on Highland-Buena Vista. Pete Royere reported that everything was just about ready for the intertie between the District and the Southern California Water Company. Moved by Director Clodt seconded by Director Lindow carried unanimously authorizing the interties and the expense as shared by the District. Pete:,'Royere also reported on the Memory Course he and Gordon Peterson attended. Moved by Director Wagner seconded by Director Clodt carried unanimously to approve for payment the audited bills and rate deposits in the amount of $39,838.73 on checks 24351 through 24499. Moved by Director Clodt seconded by Director Lindow carried unanimously all directors are hereby authorized to leave the State of California for either business or personal reasons between now and the next regular meeting of the Board of Directors. Job 795 Texaco west of Orangethorpe. Staff recommendations and exhibits reviewed total cost of water facilities $3678.00. Moved by Director Wagner seconded by Director Lindow carried unanimously to approve staff recommendations for water, sewer served by Placentia. Job 796 park site on Richfield by City of Placentia. Exhibits and staff report reviewed. Moved by Director Lindow seconded by Director Wagner carried unanimously to approve staff recommendations for water service. Job 793 Commercial Park on Richfield Road by Hartwell Corporation. Exhibits and application reviewed, moved by Director Wagner seconded by Director Lindow carried unanimously to approve water application at a cost of $16,267.55 which included an estimated amount for the fire detector check of $5,000. Job 792 J.M. Brewster commercial building on Los Angeles Street in Carlton townsite. Application and exhibits reviewed moved by Director Wagner seconded by Director Lindow to approve staff recommendations for water and sewer. Discussion regarding sewer letter mailed to all persons fronting an existing sewer regarding connection before August 1974. Moved by Director Wagner seconded by Director Lindow carried unanimously authorizing the General Manager to approve individual sewer applications to existing sewer mains without bringing each one to Board for approval. Yorba Linda Friends Church had made an offer of $800.00 for the portable building that was the accounting trailer. Board felt that this was not enough and turned offer down. Mr. Shook reported there was an intern program where we could hire a college student to work on a specific problem such as rules and regulations for the District at nominal salary of $150.00 per week. Further information needed. February 14, 1973(continued) 1053 Mr. Shook also reported on the dinner for Brad Hellis and expressed appreciation for Board's sending he and his wife. Still looking into the d6ferred income investment plan. Rodger Howell to have an attorney cn their staff review the plans and report at the next meeting. Moved by Director Hastings, seconded by Director Clodt to adjourn at 12:45 noon. Jean E. Mathews, Secretary