HomeMy WebLinkAbout2009-07-02 - Planning-Engineering-Operations Committee Meeting Agenda PacketYorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING
Thursday, July 2, 2009, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director Paul R. Armstrong Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
Ken Mendum, Ops Superintendent
John DeCriscio, Chief Plant Operator
PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
2. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
2.1. Award Engineering Services for the Highland Booster Pump Station Replacement
Project
Recommendation: That the Committee recommend that the Board of Directors
authorize the President and Secretary to execute a Professional Services
Agreement with MWH, in the amount not to exceed $469,593, to provide
Engineering Design and Construction Phase Services for the Highland Booster
Pump Station Replacement Project.
2.2. Award of Construction Contract for Lakeview Sewer Lift Station Rehabilitation Project
Recommendation: Based on the June 30 bid opening, staff will provide findings and
make a recommendation for award of the construction contract for the Lakeview
Sewer Lift Station Rehabilitation Project at the Committee meeting.
3. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
3.1. Potential Recycled Water Project
3.2. June Monthly and FY2008/09 Final Groundwater Production and Purchased Water
Report (To be provided at the meeting.)
3.3. Monthly Preventative Maintenance Program Report (To be provided at the meeting.)
3.4. Monthly MWDOC Managers Meeting Summary Report (To be provided at the meeting.)
3.5. Monthly OC Groundwater Producers Meeting Summary Report
3.6. Status Report on Proposed Casino Ridge Project, Tract 16488
3.7. Status Report on Capital Projects in Progress
3.8. Future Agenda Items and Staff Tasks
4. ADJOURNMENT
4.1. The next regular meeting of the Planning- Engineering- Operations Committee will be held
August 6, 2009 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
AGENDA REPORT
Meeting Date: July 2, 2009
To: Planning-Engineering-
Operations Committee
Budgeted
Total Budget:
Cost Estimate:
Funding Source:
ITEM NO. 2.1
Yes
$5.5 M
$450,000
Water Revenue Bond
From:
Ken Vecchiarelli, General
Account No:
101 -2700
Manager
Job No:
J- 200814
Presented By:
Steve Conklin, Engineering
Dept:
Engineering
Manager
Reviewed by Legal:
No
Prepared By:
Hank Samaripa, Project
CEQA Compliance:
N/A
Engineer
Subject:
Award Engineering Services for the Highland Booster Pump Station
Replacement Project
SUMMARY:
As part of the District's plans to maximize the full potential of its groundwater production capabilities
to its service area, the District solicited proposals from several consultants for Engineering Design
and Construction Phase Services to replace and expand the Highland Booster Pump Station (BPS).
Staff received four consultant proposals for the project. Following an evaluation, staff recommends
award to MWH for a fee not to exceed $469,593.
STAFF RECOMMENDATION:
That the Committee recommend that the Board of Directors authorize the President and Secretary
to execute a Professional Services Agreement with MWH, in the amount not to exceed $469,593, to
provide Engineering Design and Construction Phase Services for the Highland Booster Pump
Station Replacement Project.
DISCUSSION:
The District solicited proposals from six firms for engineering design and construction phase
services for a new, larger pump station with a capacity of 18,000 gpm. The design must consider
continued operation of the existing Highland Booster Pump Station during construction of the new
facility and appurtenances.
A committee of three District engineering staff members individually reviewed all four proposals,
and evaluated and scored each one based on technical presentation, staff qualifications and
experience. Following the technical evaluation and ranking, the committee met to discuss the
proposals and to open the separately provided envelope from each firm with their proposed fee for
services. The combined evaluation score and proposed fee for each firm are as follows:
Firm Evaluation Score Proposed Fee
MWH 13.34 $469,593
AECOM 12.11 $524,379
Civiltec 11.22 $487,680
Tetra Tech 10.67 $332,030
Based on proposal presentation, staff qualifications, experience and relative fee for services, staff
recommends award to MWH for $469,593.00.
PRIOR RELEVANT BOARD ACTION(S):
On October 2, 2008, the Committee discussed the need for the Highland Booster Pump Station
Replacement /Expansion project prior to proceeding with expansion of the Palm Avenue Booster
Pump Station Project. Combined with new groundwater well production facilities, the Highland BPS
is the most critical facility in the District's CIP Program for achieving gains in groundwater Basin
Production Percentages. On February 12, 2009 the Board of Directors approved the Highland
Booster Pump Station Feasibility Study for preparation by Tetra Tech.
Meeting Date
To
From:
Presented By:
Prepared By:
Subject
SUMMARY:
AGENDA REPORT
July 2, 2009
Planning- Engineering- Operations
Committee
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Ken Vecchiarelli, General Manager Account No:
Job No:
Steve Conklin, Engineering Dept:
Manager
Reviewed by Legal
Hank Samaripa, Project Engineer CEQA Compliance:
ITEM NO. 2.2
Yes
$250,000
$225,000
Water Revenue Bond
202 -2700
J- 200905
Engineering
No
Exempt
Award of Construction Contract for Lakeview Sewer Lift Station Rehabilitation Project
The bidding period for the Lakeview Sewer Lift Station Rehabilitation Project was extended to June 30, 2009
to provide clarification for the bidders. Bids will be opened and evaluated by staff. Findings and
recommendations for contract award will be present to the PEO Committee on July 2. The Engineer's
Estimate of construction cost is $204,000.
STAFF RECOMMENDATION:
Based on the June 30 bid opening, staff will provide findings and make a recommendation for award of the
construction contract for the Lakeview Sewer Lift Station Rehabilitation Project at the Committee meeting.
DISCUSSION:
The Lakeview Sewer Lift Station Rehabilitation Project will provide new pumps and control systems for the
District's 33 -year old sewer lift station. The new larger chopper pumps and controls will provide for better
reliability and lower overall maintenance costs.
A Notice Inviting Bids was advertised in the local newspapers and the District engineering staff has sold over
30 sets of plans and specs. The latest addendum has extended the bid date by four days to Tuesday June
30, 2009.
PRIOR RELEVANT BOARD ACTION(S):
The Board previously approved the Lakeview Sewer Lift Station Rehabilitation project in the FY2007 -2012
Capital Improvement Program in May 2005. On May 14, 2009, the Board of Directors authorize the President
and Secretary to execute the Amendment to Professional Services Agreement to Tetra Tech Consultants in
the amount of $19,960 which allowed the completion of the Lakeview Sewer Lift Station plans and
specifications and for engineering services during construction.
AGENDA REPORT
Meeting Date: July 2, 2009
To: Planning-Engineering-
Operations Committee
From: Ken Vecchiarelli, General
Manager
Presented By: Steve Conklin, Engineering
Manager
Prepared By: Steve Conklin, Engineering
Manager
Subject: Potential Recycled Water Project
SUMMARY:
Budgeted
Dept:
ITEM NO. 3.1
No
Engineering
Reviewed by Legal: N/A
CEQA Compliance: N/A
At its June 2009 meeting, the PEO Committee provided information on a wastewater package
treatment process for small -scale water recycling projects, and discussed this proposed concept
with staff. As a follow up, staff obtained information on a project in design for the City of Anaheim,
which is attached for further discussion.
ATTACHMENTS:
Recycled Wtr Prom Mtg Min 15Jun09.pdf
Description: Type:
Recycled Water Project Meeting Memc Backup Material
aYorba Linda
Water District
MEETING MINUTES
PROJECT: Potential Recycled Water Project
PROJECT NUMBER: N/A
MEETING DATE: June 15, 2009
SUBJECT: Briefing on Proposed Anaheim Project
MINUTES PREPARED BY: Steve Conklin
ATTENDEES: YLWD: Ken Vecchiarelli, Lee Cory, John DeCriscio,
Steve Conklin
MWH: Michael Moore
The City of Anaheim is planning to construct a recycled water project for irrigation of greenbelts
in the vicinity of City Hall, as both a demonstration and a water - saving project. The City
selected Montgomery Watson Harza (MWH) to prepare the design plans and CEQA
documentation. Michael Moore of MWH offered to brief District staff on the Anaheim project,
because of the District's interest in looking at a similar project in the District's service area.
The Anaheim project is planned as a 100,000 gallons- per -day plant, with half of that capacity in
each of two phases. They plan to have the first -half operational in the fall of 2010. The entire
treatment plant will be contained in a fully - enclosed building within a 40 ft x 60 ft footprint, with
water - holding and treatment in the lower level and mechanical equipment, pumps and
microfiltration membranes in the upper level. The building is sized to accommodate equipment
for both phases, using the Membrane Bioreactor (MBR) treatment process.
The preliminary estimated cost for construction is $3.5 million for the first phase (50,000 gpd or
approximately 56 acre -ft per year) and $6.0 million total for expansion to twice that capacity,
approximately 112 AF /yr. Note that this cost is for construction only, and does not include
continuing O &M and power costs. Anaheim plans to outsource the O &M rather than using City
staff.
Anaheim will be pursuing grant funding, MWD subsidy, and other means to offset capital and
operating costs. As a worst case, if there is no offset funding for construction and the City sold
20 -year bonds at 4 %, the bond repayment cost would be $258,000 /year on $3.5 million. If the
first -phase plant operated at its capacity of 56 AF /year, the unit cost of water would be
$4,599 /AF. If the plant is expanded to 112 AF /year at a total construction cost of $6.0 million,
the unit cost of water would be $3,942/AF. Assume that the cost of labor, chemicals and power
might add another $200 /AF to the unit cost. Therefore, the combined unit cost for the project at
full capacity might be in the range of $4,142/AF.
If grants and subsidies are obtained that reduce the unit cost by 25 %, the unit cost would be
approximately $3,100 /AF. For comparative purposes, the projected cost of MWD full - service
treated water in January 2010 is $701 /AF for Tier 1 and $811 /AF for Tier 2 water. Averaging
the two tiers, the cost of MWD water will be $756/AF. Assuming that the cost of MWD water
increases 5% annually in cost, the cost in 20 years will be approximately $2000 /AF. This cost
for MWD water is still significantly less than the projected cost of the recycled water at
$3100 /AF, unless additional offsets are obtained by the City to reduce the cost of treating and
delivering the recycled water. However, this cursory analysis does not include other factors such
as the value of a new, uninterrupted water source.
If the Board wants staff to pursue the feasibility of a similar project in the Yorba Linda area, we
understand that grant funding for water recycling projects is available from the State Water
Resources Control Board's "Water Recycling Funding Program." For facility planning grants,
the program guidelines indicate that grants are available to cover 50% of eligible costs for a
planning study up to $75,000.
AGENDA REPORT
Meeting Date: July 2, 2009
ITEM NO. 3.2
Subject: June Monthly and FY2008/09 Final Groundwater Production and Purchased
Water Report (To be provided at the meeting.)
ATTACHMENTS:
Description:
YLWD Monthly GW Production and Purchased Water Report.doc Production and Purchased Water Report
YLWD SOURCE WATER SUMMARY
Fiscal Year 2008 -09
Allowable GW (YTD) 12,160.6 (AF)
CUP Obligation FY 2008-0° 2,166.0 (AF)
Monthly CUP Pumping (AF) - (AF)
YTD CUP Pumping (AF) 2,637.6 (AF)
121.8%
GROUNDWATER PERCENTAGE
85.0%
80.0%
75.0%
MONTH LY GW ( %)
70.0% YTD GW ( %)
65.0% BPP GOAL 52.0%
60.0% -CUPADJ GOAL 60.0%
55.0%
50.0%
Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun -
08 08 08 08 08 08 09 09 09 09 09 09
Month
GW
(AF)
IMPORT
(AF)
TOTAL
DEMAND
(AF)
MONTHLY
GW
( %)
YTD
GW
( %)
BUDGET
(Demand Est.)
(AF)
DELTA
(%)
MONTH
Jul -08
Aug -08
1,636.2
1,170.0
2,706.2
66.7%
66.7%
2,997.8
-9.8%
1,610.9
1,112.0
2,722.9
69.2%
68.0%
2,949.4
-7.7%
Sep -08
Oct -08
Nov -08
1,481.3
974.4
2,466.7
60.3%
68.7%
2,687.8
-6.1%
1,473.7
916.6
2,390.3
61.7%
69.4%
2,182.8
9.6%
1,170.1
766.2
1,926.3
60.7%
69.6%
1,724.3
11.7%
Dec -08
747.4
369.1
1,106.6
67.6%
60.3%
1,661.1
-28.7%
Jan -09
Feb -09
Mar -09
1,011.3
469.2
1,470.6
68.8%
61.1%
1,362.6
8.7%
772.6
193.4
966.9
80.0%
62.3%
1,293.9
-26.4%
1,170.9
369.6
1,630.4
76.6%
63.6%
1,633.3
-0.2%
Apr -09
May -09
Jun -09
1,343.6
664.8
1,898.3
70.8%
64.2%
1,917.9
-1.0%
1,416.1
796.1
2,211.2
64.0%
64.2%
2,636.8
-12.8%
1,233.6
800.1
2,033.6
60.7%
63.9%
2,842.6
FYTD
14,966.6
8,461.4
23,416.9
63.9%
26,470.0
-8.1%
Allowable GW (YTD) 12,160.6 (AF)
CUP Obligation FY 2008-0° 2,166.0 (AF)
Monthly CUP Pumping (AF) - (AF)
YTD CUP Pumping (AF) 2,637.6 (AF)
121.8%
GROUNDWATER PERCENTAGE
85.0%
80.0%
75.0%
MONTH LY GW ( %)
70.0% YTD GW ( %)
65.0% BPP GOAL 52.0%
60.0% -CUPADJ GOAL 60.0%
55.0%
50.0%
Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun -
08 08 08 08 08 08 09 09 09 09 09 09
Month
WATER SUPPLY
FY 2008 -2009
June 2009 Water Supply
CUP
0.0%
IMPORT
39.3%
GW
60.7%
2008 -2009 YT D Water Supply
YTD CUP Achieved
121.8% of 2,166 AF
Obligation
IMPORT
36.1%
CUP
11.3%
GW
52.6%
GWBPP GOAL
52.0%
3500
o
2500
-. 2000
U-
Q
w
E
>° 1500
111I1I11
500
Total Water Use
00 0 o�' 00 6 Q� �oP 6 d, ,oP Qo 616 d, 6 (ZP oo �6 d, 6b �oo�'�o�' �6�o� 00 6 (Z ' e 6 (Z ' 00
Month
06-07 GvV
Monthly Average Mean Temperature (OF)
08-09 GVV
65.1 67.4
626 .2
55.0
55.4
00 0 o�' 00 6 Q� �oP 6 d, ,oP Qo 616 d, 6 (ZP oo �6 d, 6b �oo�'�o�' �6�o� 00 6 (Z ' e 6 (Z ' 00
Month
26,000
24,000
22,000
20,000
18,000
16,000
UL
a 14,000
Q
E
c 12,000
10,000
I -A-Budgeted Total GW + Import
I Actual Total GW + Import
PISA
2008 -2009 YTD Water Supply
Aug -08 Sep -08 Oct -08 Nov -08 Dec -08 Jan -09 Feb -09 Mar -09 Apr -09 May -09 Jun -09
Month
ITEM NO. 3.3
AGENDA REPORT
Meeting Date: July 2, 2009
Subject: Monthly Preventative Maintenance Program Report (To be provided at the
meeting.)
ATTACHMENTS:
Description: Type:
2008 -09 fiscal.xls PM Report Report(s)
2008 -09 overview.doc PM Report Summary Report(s)
ITEM
PM PROGRAM
FISCAL 2008/2009
JUL I AUG I SEP I OCT I NOV I DEC I JAN I FEB I MAR I APR I MAY I JUN
Percent of target 8% 1 17% 1 26% 1 33% 1 42% 1 50% 1 58% 1 67% 1 76% 1 83% 1 92%
HYDRANTS (3,859) Target; all hydrants to be serviced annually.
INSPECTED THIS MONTH 220
6661
3921
192 66
1861
3641
4631
2201
611
7181
343
INSPECTED THIS YEAR 220
7761
1,1681
1,360 1,426
1,612
1 1,976
1 2,429
1 2,649
1 2,700
1 3,418
1 3,761
% OF TOTAL 5.7%
20.1%1
30.3%1
35.2% 36.9%
41.8%1
61.2%1
62.9%1
68.6%1
70.0%1
88.6%
VALVES (10,000/2= 5,000) Target; all valves to be operated every two years
OPERATED THIS MONTH 329
4361
3401
6921
90 306
3811
6141
429
1 997
1 566
1 312
OPERATED THIS YEAR 329
7641
1,1041
1,6961
1,786 2,092
2,4731
2,987
1 3,416
1 4,413
1 4,979
1 5,291
% OF TOTAL 6.6%
16.3%1
22.1%1
33.9%1
35.7% 41.8%
49.6%1
69.7%1
68.3%1
88.3%1
99.6%
DEAD ENDS (487x2 =974) Target; all dead ends to be flushed twice each year.
FLUSHED THIS MONTH 0
01
01
4871
0 0
01
01
01
4871
01
0
FLUSHED THIS YEAR 0
01
01
4871
487 487
4871
4871
4871
9741
9741
974
% OF TOTAL 0.0%
0.0%
0%1
50%
50% 50%
50%
50%
60%1
100%
100%
AIR VACS (309) Target; all air /vacs to be serviced annually.
INSPECTED THIS MONTH 21
1101
161
5 3
01
71
11
1321
1801
01
0
INSPECTED THIS YEAR 21
1311
1461
151 154
1641
1611
1621
2941
4741
4741
474
% OF TOTAL 6.4%
42.4%1
47.3%1
48.9% 49.8%
49.8%1
62.1%1
62.4%1
96.2%1
163.4%1
153.4%
SEWER CLEANING (802,560) Target; all sewers to be cleaned annually.
CLEANED THIS MONTH 679643
539264
429684
669673 289173
459040
399180
219649
1 369860
1 529823
1 279437
1 859989
CLEANED THIS YEAR 679643
1209907
1639591
2309264 2589437
3039477
3429657
3649306
1 4019166
1 4539989
1 4819426
1 5679415
% OF TOTAL 8.4%
15.1%
20.4%1
28.7% 32.2%
37.8%1
42.7%1
46.4%1
60.0%1
66.6%1
60.0%
SEWER TELEVISING (160,512) Target; all sewers to be televised every 5 years.
TELEVISED THIS MONTH 229584
169528
69174
129493
99423 149196
219857
109302
369359
289159
129796
79507
TELEVISED THIS YEAR 229584
399112
459286
579779
679202 819398
1039255
1139557
1499916
1789075
1909871
1989378
% OF TOTAL 14.10%
24.4%
28.2%
36.0%1
41.9% 50.7%
64.3%
70.8%
93.4%
110.9%1
118.9%
This is an overview of the Preventative Maintenance Program for fiscal 2008 -09.
Fire Hydrant Servicing.
Servicing fell 98 units short of the target. This will be made up quickly and will have no
effect on next year's total. We have begun a new recording system but cannot finalize
it until we get copies of the new system maps. We are in the process of looking into the
feasibility of capturing water flushed during maintenance procedures.
Valve Operation and Maintenance.
We operated just over 5,000 valves which keeps us on course for a two year cycle time.
We did not operate enough to reduce the cycle time so it will remain at two years.
Dead End flushing.
Dead ends were flushed twice during the year as planned. It came to my attention
that a lot of the dead ends have inoperable flushing devices and are being flushed at
the nearest hydrant. This is something we will work on to make sure we can flush at the
very end of the line. As with hydrants, we are looking at capturing the water flushed
from dead ends.
Air Vacs.
All were serviced this fiscal year. We are still finding air vacs we didn't know we had so
upgrading our records is ongoing.
Sewer Cleaning.
We cleaned 665,000 feet of sewer lines this year which is 138,000 feet short of meeting
our goal of cleaning every year. I have pushed back the sewer cleaning schedule to
18 months for the next fiscal year. The new schedule will give us a target of approx.
530,000 feet per year. In the first six months of this year we have cleaned 264,000 feet of
mains which puts us on target for this total. I have added two people to the Collections
crew, both of whom have collections experience, and they will be there for the full
fiscal year. This will give us continuity, and should increase the footage in both cleaning
and televising.
CCTV of Sewer Mains.
The initial target of televising the complete system every five years can now be revised.
That target of 160,000 feet per year was met and exceeded (198,378 feet)and we can
set a new target of a four year cycle. This will give us a target of 200,000 feet per year,
a number we almost achieved this year. At present we estimate we have televised 25%
of the total system.
AGENDA REPORT
Meeting Date: July 2, 2009
ITEM NO. 3.5
Subject: Monthly OC Groundwater Producers Meeting Summary Report
ATTACHMENTS:
Description: Type:
GWProducer Mtg Notes 10June09.doc OC GW Producers Mtg Report Report(s)
ML
MEMORANDUM
DATE: June 10, 2009
TO: Ken Vecchiarelli, General Manager
FROM: Steve Conklin, Engineering Manager
John DeCriscio, Chief Plant Operator
COPY: Pat Grady, Assistant General Manager
Lee Cory, Operations Manager
SUBJECT: Groundwater Producers Meeting, June 10, 2009
John DeCriscio and I attended the Groundwater Producers (GWP) Meeting on June 10 at
OCWD. Items presented and discussed included the following:
1. Groundwater Management Plan Update. Greg Woodside of OCWD noted that review
comments on the Draft Groundwater Management Plan (GWMP) Update 2009 are due
by June 24. The document will be adopted by the OCWD Board on July 15. The
GWMP is a State - mandated plan which must be completed is order to receive grant funds
from the State for groundwater- related projects.
2. Long -Term Facilities Plan. Copies of the final version of the report were handed out. It
was noted that the plan does not bind the District to proceed with any particular project,
but it lists 19 "Priority Projects" that may be pursued. The Plan will be received and filed
by the Board July 15, and the Board will authorize filing a CEQA Notice of Exemption.
3. Update on Warner Basin Hopkins Development Study. Mike Markus of OCWD
reported that the District has an agreement with Hopkins Development Company that
provides Hopkins with exclusive rights to examine development options around Warner
Basin. That agreement will be extended at the June 17 Board meeting for another six
months. Hopkins is looking at options for commercial and residential development
around the perimeter of Warner Basin, including potential construction of platforms on
piers over the water at the edge of the basin. Any plans proposed by Hopkins would need
to identify and provide mitigation for any lost recharge capacity at the basin. This is only
a preliminary study and would require full review and approval by OCWD before
proceeding.
4. FY 2010 -11 BPP Projections. As requested by the Producers, John Kennedy of OCWD
presented preliminary projections for the BPP for the next Fiscal Year, for planning
purposes. He indicated that the BPP may be in the range of 54% to 56% depending on
weather conditions. He noted that the amount of basin recharge is heavily dependent on
the base flow in the river, and that it has been less in recent years, an indication of less
rainfall and greater reuse upstream. It was also noted that a decreasing BPP will require
an increase in the RA to meet the budget.
5. Potential Loss of Ad Valorem property tax —Prop 1A. Mike Markus reported that it
is still an unknown if or how much property tax revenue may be borrowed by the State
from county agencies or special districts. The latter may be special targets due to their
ability to raise rates to offset revenue losses.
6. OCWD Long -Term Variable -Rate Debt Program. Mike Markus reported that due to
changes in the credit market a recommendation will be made to the Board to convert the
District's $120 million in variable -rate debt to fixed -rate debt.
7. Other.
a. OCWD is completing take of 18,000 AF of Met full - service water for recharge in
Anaheim Lake this month.
b. Urban Water Management Plan updates are required this year. OCWD will be
providing the long -term projections required for the report.
c. The new OCSD Steven Anderson sewer lift station is in start-up testing, which
will allow more water to OCWD for increased GWRS production.
d. OCWD is recommending award of design of GWRS expansion to Black &
Veatch at the next Board meeting.
e. It was reported that Laguna Beach County Water District is studying a project
with the City of Garden Grove, where they would jointly pay for nitrate treatment
for GG Well 28, which produces approximately 5,000 AF /yr. Laguna Beach
through a paper transfer would have rights to its court- mandated 2,025 AF /yr of
groundwater. More will be reported next month by Garden Grove staff.
f. Met has officially requested its remaining CUP water from the basin for 2009 -10.
YLWD's commitment will be approx 2,000 AF, as in prior years. This will be the
last of the program unless Met recharges more water into the basin. John
Kennedy indicated that they are requiring that Met provide water for surface
water recharge before allowing Met to initiate another CUP.
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
July 2, 2009
Planning-Engineering-
Operations Committee
Ken Vecchiarelli, General
Manager
Steve Conklin, Engineering
Manager
Steve Conklin, Engineering
Manager
Budgeted
Dept:
Reviewed by Legal:
ITEM NO. 3.6
N/A
Engineering
N/A
Status Report on Proposed Casino Ridge Project, Tract 16488
In a transmittal dated April 20, 2009, representatives for the King Family Trust requested terms and
conditions for water service for a proposed 11 -lot development at the northerly extension of Casino
Ridge Road, identified as Tract 16488. Discussions regarding development of these lots dates back
to 2003, when terms and conditions were approved and then expired in six months for lack of
action. More recently, there were meetings in early 2008 on the matter that included representatives
from the City of Yorba Linda, the District and the King Family Trust. This was followed by the April
20, 2009 request noted above. Staff will update the Committee on the issues related to water
service for the proposed development.
DISCUSSION:
The proposed 11 -lot development is located at the northerly extension of Casino Ridge Road, in the
District's 6B Zone. The Zone is fed from Chino Hills Reservoir with a high -water elevation of 1300 ft.
The highest lots in the development have a pad elevation of 1200 ft. A hydraulic analysis was
completed in July 2008 for the proposed development. The conclusion of the analysis was that
there is sufficient fire flow under the modeled conditions with a 12 -inch pipeline loop installed from
San Antonio Road. Furthermore, the study found insufficient operating pressures under average
day, max day, and peak -hour demand conditions. The study recommended household pumps be
installed at each residence to increase normal service condition pressures.
Based on the above analysis and recommendations, the developer returned with the formal request
for water service terms and conditions on April 20, 2009. The District's response was provided in a
letter dated June 1, 2009, which is attached. District staff met with representatives for the project on
June 4 to discuss the project and water supply issues, and the District's concerns were reiterated in
an email dated June 15, 2009, which is attached.
Thereafter, representatives for the project arranged for a meeting with the City of Yorba Linda on
June 22, which included District staff. At the meeting, issues were discussed that had to be
addressed before the project could be approved for development. The water supply and pressure
issues were the most substantial. It was noted in the meeting that these issues are still being
addressed.
With the above as background, staff is bringing this issue to the Committee for discussion and
direction.
ATTACHMENTS:
a Description: Type:
Casino Ridge Resp Ltr 1Jun09.pdf Casino Ridge Ltr 1June09 Backup Material
Casino Ridge Resp E- mail _15Jun09.pdf Casino Ridge Resp E -mail 15Jun09 Backup Material
Yvrba Linda
Water District
Reliable and Trusted Service
for More Than 100 Years
June 1, 2009
Mr. Fred Cornwell
PCA Engineering, Inc.
18551 Von Karman Avenue, Suite 140
Irvine, CA 92612
Subject: Request for Water Service Terms and Conditions, Casino Ridge (King Property)
Dear Mr. Cornwell:
This is in response to your submittal dated April 20, 2009 regarding the above. The District has reviewed
the plans, tract map and water study provided with your transmittal. As you may recall, in May 2003 the
District approved terms and conditions for water service for 11 lots at the north end of Casino Ridge
Road, as Tract 16488. However, that expired late in 2003 due to lack of action in six months. Since that
time conditions relating to service approval have changed considerably.
The first change relates to water storage requirements which have been increased, based on the 2005
Water Master Plan adopted by the District. Specifically, that document requires seven average- -day's
storage for emergencies, one day's storage for operational needs, plus sufficient storage to meet the
flow requirement for a residential fire. The seven -day storage requirement was imposed on all water
providers that get supply from the imported system. The fire flow requirement is established by the
Orange County Fire Authority. Concerning a second change, the industry has adopted a dynamic-flow
calculation criteria in place of the previous static -head standard of 100 feet elevation differential
between the elevation of water storage and the highest home pad.
New development in this area will need to address the water supply situation under the current
standards. Regarding water storage, the existing storage for this zone is fully committed to meeting the
above- described storage needs for existing development. Accordingly, any new development would
need developer- provided storage facilities meeting the above criteria, for both storage and service
pressure.
The District will require the developer for this project or any other future developer to run new
dynamic -flow calculations and to address any shortages that exist in the infrastructure. It is the
responsibility of the owner or developer to confirm with the Orange County Fire Authority whether the
District's existing facilities are of adequate size, capacity and pressure to satisfy the fire flow
requirements, and to confirm what improvements are necessary to meet those requirements. Any such
improvements must be planned, designed and constructed in coordination with the District.
If you have any questions, or if we can be of additional assistance, please advise.
Sincao rl,
n ,
Engineering Manager
1717 E. Miraloma Avenue Placentia, CA 92870 714 -701 -3000 714-701 -3058 Fax
Steve Conklin
From:
Steve Conklin
Sent:
Monday, June 15, 2009 4:16 PM
To:
'Fred Cornwell'
Cc:
Michael Payne; Mark Guithues; broker @gordonthomson.com; Ken Vecchiarelli
Subject:
RE: Tract 16488, Casino Ridge
Hi Fred,
As we discussed in our June 4 meeting, the [district has both water supply and water pressure concerns with the
proposed project. Re water supply, it was noted that the storage for the zone is already fully committed to existing,
users. Accordingly, the developer of Tract 16488 would need to provide additional storage or would need to develop
off -sets to reduce existing demand on that storage, as means to potentially accommodate the storage needed for the
new tract.
Re water pressurkO., it was noted that the Sept 2008 study indicated that, with developer - provided pipeline
imprrvemerts, it may be possible to meet fire flow requirements, but would need to be confirmed through the Fire
Authority. To meet pressure requirements at the planned homes, it appears that the developer would need to provide
individual booster pumps at each sitc_ Further, it would be necessary for the developer to provide a Declaration of
Restrsrtive Covenants as part of the sales documents for each site, which would remain as a document requiring
acknowledgement and consent for each successive owner.
The means to achieve the demand off -sets and any proposed improvements would be subject to review and approval of
the District, with all costs paid far by the developer.
If you have any questions, please call.
Regards,
Steve Conklin, P.E.
Engineering Manager
Yorba Linda Water District
..... .... _ ...
From: Fred Cornwell [mailto :fcornwell@pca1.net]
Sent: Thursday, June 11, 2009 5:29 PM
To: Ken Vecchiarelli; Steve Conklin
Cc: Michael Payne; Mark Guithues; broker @gordonthomson.com
Subject: FW: Tract 16488, Casino Ridge
Ken / Steve — Please review item # 2 of Matt's e-mail. Can you please respond with your thoughts?
Thanks,
Fred
From: Matt Bennett [ mailto :mbennett@yorba- linda,org]
Sent: Friday, June 05, 2009 4:48 PM
To: Fred Cornwell
Cc: broker @gordonthomson.com; pmeng @willdan.com; David Knell; Mark Guithues; Mary Busch; Mark Stowell
Subject: RE: Tract 15488, Casino Ridge
Fred,
I met with Peter yesterday to review the map, improvement plans, and Engineer's estimates. I understand that you
want to see this map to go to Council as soon as possible and we will work with you towards that goal. Please see
ITEM NO. 3.7
AGENDA REPORT
Meeting Date: July 2, 2009
Subject: Status Report on Capital Projects in Progress
ATTACHMENTS:
Description: Type:
CIP Rept July09.pdf CIP Report dated July 1, 09 Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: July 1, 2009
IN CONSTRUCTION
Project
Current Status
Next Actions
Comments
1
Zone 3 & 4 Trans Pipelines, Reach 5
Pipeline complete and in
Completion of punch- list
Pipeline is in operation. However,
Budget: $1,700,000 Job No. 200421
operation.
items, such as air- release
project completion is subject to
Project Contact: Joe Polimino
valves and valve cans, await
Shapell finishing the road and
Planned Completion Date: 2nd Qtr 2009
completion of road by the
parkway construction.
developer.
2
Lakeview Reservoir
Budget: $11,500,000 Job No. 200704
Project Contact: Joe Polimino
Planned Completion Date: May 2009
3
Highland Reservoir
Budget: $11,200,000 Job No. 200309
Project Contact: Leon de los Reyes
Planned Completion Date: July 2010
5
Zone 4C Reconfiguration
The planned construction
Budget: $1,500,000 Job No.200710
completion date for the pipeline and
Project Contact: Joe Polimino
the upgraded pressure reducing
Planned Completion Date: Dec 2009
station is December 2009. (no
change)
6
Hidden Hills Res & Santiago BPS
Anticipated completion July 2010.
Budget: $7,000,000 Job No.200028
(no change)
Project Contact: Joe Polimino
Planned Completion Date: July 2010
7
Lakeview Site Improvements
Current Status
Next Actions
Comments
1
Budget: $150,000 Job No. TBD
Project Contact: Hank Samaripa
Planned Completion Date: TBD
IN DESIGN
Project
Current Status
Next Actions
Comments
1
New Wells 20 & 21
Budget: $2,000,000 Job No.200711
Project Contact: Leon de los Reyes
Planned Completion Date: TBD
2
OC -51 Connection Upgrade
MWD currently reviewing
MWD prepares preliminary
MWD will prepare design and will
Budget: $242,000 Job No. 200815
hydraulic impact of the
design report, project
direct construction, with District's
Project Contact: Leon de los Reyes
upgrade with staff; ongoing
management plan, and cost
review and approval before
Planned Completion Date: Early 2010
exchange of information.
estimate
proceeding with each phase.
3
Lakeview Sewer Lift Sta Upgrades
Budget: $200,000 Job No. 200905
Project Contact: Hank Samaripa
Planned Completion Date: Sep 2009
IN PLANNING
CAPITAL IMPROVEMENT PROJECTS APPROVED BY THE BOARD (2007 -2012) THAT ARE STILL PENDING
1. Zone 5 (1000) Booster Station ($1,080,000)
2. Fairmont Booster Station Reconfiguration ($400,000)
3. Foxtail Drive Pipeline ($245,000)
4. Elk Mountain Reservoir Site Improvements ($300,000)
5. Fire Flow Improvements - -Via Sereno and Ohio ($125,000)
Project
Current Status
Next Actions
Comments
1
Highland Booster Station Upgrade
Budget: $7,000,000 Job No. 200814
Project Contact: Hank Samaripa
Planned Completion Date: Mid 2011
2
Fairmont Site Improvements
Agreement approved by
Contact S &S for preliminary
Present schedule to Operations and
Budget: $300,000 (YLWD share)
Board.
kickoff meeting to establish
Production departments.
Job No. 200803
schedule.
Project Contact: Hank Samaripa
Planned Completion Date: TBD
3
Irrigation Water Study
Preliminary application
Continuing to look at options
Waiting for info on status of grant
Budget: $TBD Job No. 200807
submitted for grant funding.
for development of non - potable
funding application.
Project Contact: Steve Conklin
and recycled water use options.
Planned Completion Date: TBD
4
Anaheim Intertie Conn Imprvmts
Per 2004 Agreement, all
Budget: $250,000 (YLWD Share)
improvement costs will be equally
Job No. 200906
shared. District will take lead on
Project Contact: Hank Samaripa
having design plans prepared.
Planned Completion Date: TBD
CAPITAL IMPROVEMENT PROJECTS APPROVED BY THE BOARD (2007 -2012) THAT ARE STILL PENDING
1. Zone 5 (1000) Booster Station ($1,080,000)
2. Fairmont Booster Station Reconfiguration ($400,000)
3. Foxtail Drive Pipeline ($245,000)
4. Elk Mountain Reservoir Site Improvements ($300,000)
5. Fire Flow Improvements - -Via Sereno and Ohio ($125,000)