HomeMy WebLinkAbout2009-08-17 - Executive-Administrative-Organizational Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
August 17, 2009
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Summerfield at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director John Summerfield, Chair Ken Vecchiarelli, General Manager
Director William R. Mills Pat Grady, Assistant General Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Proposed Payment Plan for Grandview Sewer Connection
Mr. Vecchiarelli reported that staff met with Ante Marovic concerning a
balance of $9,000 due to the District for a sewer connection. Mr. Marovic
had offered to pay $1,000 per month until the balance was paid off. The
Committee was agreeable to the payment terms, provided that some
amount of interest be included. The Committee requested that staff
evaluate what the District could legally charge for interest and submit the
item for Board approval on the Consent Calendar.
2.2. Draft Responses to 2009 Grand Jury Reports
Mr. Grady presented the two draft responses to the Orange County Grand
Jury related to "Paper Water" and "New Era for Public Involvement". The
Committee made inquiry related to the percentage of recycled water for
direct use as depicted in the graph provided by MWDOC. Staff will
contact MWDOC for clarification. The Committee also recommended that
the section relating to holding Board meetings in the evenings include
information as to the additional staff cost for doing so. The draft
responses will be presented to the Citizens Advisory Committee on
August 24, 2009 and the Board for consideration on August 27, 2009.
3. DISCUSSION ITEMS
3.1. Request for Letter of Support for AB 1506
Mr. Vecchiarelli reported that a request was made from the District to
support AB 1506, relating to offsetting debts owed to the State with State
issued IOU's. After a brief discussion, the Committee requested this item
be placed on the next Board meeting agenda for consideration.
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3.2. Annexation to OCWD
Mr. Vecchiarelli discussed the cost benefits of annexing the remainder of
YLWD's service area into OCWD. The Committee concurred with staff
and directed that a Letter of Intent be sent to OCWD requesting
annexation. Staff will place this item for Board consideration on the
agenda for the first meeting in September.
3.3. City of Yorba Linda and City of Placentia Sewers
Mr. Vecchiarelli presented this item and suggested that the District open a
direct dialogue with the City of Yorba Linda to discuss ownership and the
ongoing maintenance of the sewer system currently owned and
maintained by the City. Staff reported that residents within this area would
pay the current YLWD sewer rates if the facilities were transferred to
YLWD. The Committee recommended that a meeting be held among
President Summerfield, the General Manger, the Mayor and the City
Manager to discuss this matter.
3.4. Board Member Attendance at MWDOC and OCWD Board Meetings on a
Monthly Basis
Mr. Vecchiarelli indicated that Board member attendance at both MWDOC
and OCWD Board meetings periodically would be beneficial to show
support for both agencies. After discussion, the Committee recommended
that staff review each agenda and determine if certain business items
warrant attendance by a Board member. If so, staff will solicit a volunteer
at the next YLWD Board meeting or personally make contact with Board
members.
3.5. Report on Legislative Activities - Sacramento Advocates
Item Nos. 3.5. and 3.6. were discussed at the same time.
3.6. Report on Grant Activities - Townsend Public Affairs
The Committee reviewed the legislative report from Sacramento
Advocates and the grant activities report from Townsend Public Affairs.
Discussion took place regarding the value received from these firms in
combination with legislative updates from legal counsel. The Committee
suggested that this item be discussed further by the full Board at an
upcoming Board meeting.
3.7. Report on Legislative Bills - McCormick, Kidman & Behrens
The Committee reviewed the report prepared by McCormick, Kidman &
Behrens and had no questions.
3.8. General Counsel's Monthly Summary Billing Report
The Committee had no questions regarding the report.
3.9. Directors' and General Manager's Fees and Expenses (Apr-Jun).
The Committee had no questions regarding the report.
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3.10. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The Committee adjourned at 5:40 p.m. The next regular meeting of the
Executive-Administrative-Organizational Committee has been rescheduled
to September 16, 2009 at 4:00 p.m.
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