HomeMy WebLinkAbout2009-09-24 - Board of Directors Meeting Agenda PacketYorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, September 24, 2009, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
John W. Summerfield, President
William R. Mills, Vice President
Paul R. Armstrong
Michael J. Beverage
Ric Collett
4. ADDITIONS /DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
6.1. Minutes of the Regular Board of Directors Meeting Held September 10, 2009
Recommendation: That the Board of Directors approve the minutes as presented.
6.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $1,661,246.55.
6.3. Progress Payment Number 3 for the Zone Reconfiguration Project
Recommendation: That the Board of Directors approve Progress Payment No. 3 in
the net amount of $166,070.52 to Ken Thompson, Inc. for construction of the Zone
Reconfiguration Project, Job No. 200710.
6.4. Progress Payment No. 4 for Construction of the Hidden Hills Reservoir Project
Recommendation: That the Board of Directors approve Progress Payment No. 4 in
the net amount of $321,021.00 to Pacific Hydrotech Corporation for construction of
the Hidden Hills Reservoir Project, Job No. 200028.
6.5. ACWA/JPIA General Liability Insurance Deposit Premium October 1, 2009 through
September 30, 2010 and Retrospective Allocation Point
Recommendation: That the Board of Directors approve the ACWA/JPIA General
Liability Insurance deposit premium for the policy year October 1, 2009 through
September 30, 2010 in the amount of $166,522 and continue with the Retrospective
Allocation Point of $25,000.
6.6. Damage Claim Filed by Ruby Murdock
Recommendation: That the Board of Directors reject the claim.
6.7. Damage Claim Filed by Gary Hombs
Recommendation: That the Board of Directors reject the claim.
6.8. ACWA Region 10 Election of Officers and Board Members for 2010 -2011 Term
Recommendation: That the Board of Directors nominate the following individuals
as ACWA Region 10 candidates for election:
Candidate for Chair:
Saundra Jacobs, Santa Margarita Water District
Candidate for Vice Chair:
Keith Lewinger, Fallbrook Public Utility District
Candidates for Board Members:
Jan Debay, Orange County Water District
Saundra Jacobs, Santa Margarita Water District
Darrell W. Gentry, Vallecitos Water District
Richard L. Vasquez, Vista Irrigation District
6.9. ACWA Committee Appointment Nominees for 2010 -2011 Term
Recommendation: That the Board of Directors nominate William R. Mills, Director,
for appointment to the ACWA Groundwater Committee and Arthur G. Kidman, Legal
Counsel for appointment to the ACWA Legal Affairs Committee.
6.10. Reschedule Board Meetings
Recommendation: That the Board of Directors approve and authorize the General
Manager to reschedule the Board meetings as follows:
Reschedule the Board meeting on November 26, 2009 to Wednesday,
November 25, 2009 at 8:30 a.m.
Reschedule the Board meeting on December 24, 2009 to Wednesday,
December 23, 2009 at 8:30 a.m.
Reschedule the Board meeting on October 22, 2009 to Wednesday, October
21, 2009 at 8:30 a.m.
7. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
7.1. Recycled Water Project Planning Study
Recommendation: That the Board of Directors approve Resolution No. 09 -18
authorizing the General Manager and Assistant General Manager to file for a Water
Recycling Facilities Planning Grant from the State Water Resources Control Board
in the amount not to exceed $75,000.
8. REPORTS. INFORMATION ITEMS. AND COMMENTS
8.1. President's Report
8.2. Directors' Reports
8.3. General Manager's Report
8.4. Future Agenda Items and Staff Tasks
9. COMMITTEE REPORTS
9.1. Executive Administrative - Organizational Committee
(Summerfield /Mills) Alternate: Collett
Minutes of meeting held September 15, 8:00 a.m.
Meeting scheduled for October 20, 4:00 p.m.
9.2. Finance - Accounting Committee
(Beverage /Summerfield) Alternate: Mills
Meeting scheduled for October 13, 4:00 p.m.
9.3. Personnel -Risk Management Committee
(Armstrong /Collett) Alternate: Summerfield
Minutes of meeting held September 14, 4:00 p.m.
Meeting scheduled for October 12, 4:00 p.m.
9.4. Planning- Engineering- Operations Committee
(Mills /Armstrong) Alternate: Beverage
• Meeting scheduled for October 1, 4:00 p.m. has been rescheduled to October 7, 4:00
p.m.
9.5. Public Information - Technology Committee
(Collett /Beverage) Alternate: Armstrong
• Meeting scheduled for October 6, 4:00 p.m.
9.6. MWDOC /OCWD Ad Hoc Committee
(Mills /Collett) Alternate: Summerfield
Minutes of meeting held September 22, 4:00 p.m. (To be provided at the meeting.)
Meeting scheduled for November 24, 4:00 p.m.
9.7. City of Placentia Ad Hoc Committee
(Beverage /Vecchiarelli)
Meeting to be scheduled.
9.8. Citizens Advisory Committee
Meeting scheduled for September 28, 8:30 a.m.
10. INTERGOVERNMENTAL MEETINGS
10.1. Yorba Linda City Council, September 15 (Armstrong)
10.2. MWDOC Board, September 16 (Staff)
10.3. OCWD Board, September 16 (Staff)
10.4. Yorba Linda Planning Commission, September 23 (Summerfield)
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from September 25, 2009 thru October 31, 2009
12. CONFERENCES AND SEMINARS
12.1. California's Water Solution - October 8 -9, 2009
Recommendation: Authorize Directors and such staff members of the District as
approved by the General Manager to attend the event.
12.2. ACWA /JPIA 2009 Fall Conference - November 30 - December 1, 2009
Recommendation: Authorize Directors and such staff members of the District as
approved by the General Manager to attend the conference.
12.3. ACWA 2009 Fall Conference - December 1 -4, 2009
Recommendation: Authorize Directors and such staff members of the District as
approved by the General Manager to attend the conference.
13. ADJOURNMENT
13.1. The next regular meeting of the Board of Directors will be held October 8, 2009 at 8:30
a. m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy -two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 6.1
AGENDA REPORT
Meeting Date: September 24, 2009
Subject: Minutes of the Regular Board of Directors Meeting Held September 10, 2009
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
vescription:
091009 BOD - Minutes.doc BOD Mtg Minutes 09� i C
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
September 10, 2009
1. CALL TO ORDER
The September 10, 2009 regular meeting of the Yorba Linda Water District Board
of Directors was called to order by President Summerfield at 6:30 p.m. The
meeting was held at the District's Administrative Office at 1717 E Miraloma Ave,
Placentia CA 92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT
John W. Summerfield, President
William R. Mills, Vice President
Paul R. Armstrong
Michael J. Beverage
Ric Collett
STAFF PRESENT
Ken Vecchiarelli, General Manager
Pat Grady, Asst General Manager
Art Kidman, General Counsel
Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
Gina Knight, HR Manager
Cindy Navaroli, Interim Finance Director
Stacy Bavol, Customer Svc Supervisor
Cindy Botts, Management Analyst
Annie Alexander, Executive Secretary
4. ADDITIONS /DELETIONS TO THE AGENDA
Mr. Vecchiarelli stated that Item Nos. 10.1., 10.7. and 12.1. would need to be
modified as there were changes in a few meeting dates and /or times. Discussion
of the changes made occurred when these items were addressed later in the
meeting.
5. PUBLIC COMMENTS
President Summerfield opened the meeting to public comments not related to the
proposed water rate increase.
Richard White, resident, addressed the Board regarding the District's inspection
of fire hydrants and the Orange County Fire Association's (OCFA) requirement
for hydrant flow testing for new construction on existing homes. Mr. White
questioned why he was required to pay a fee for a hydrant flow test in order to
construct an addition on his home.
Mr. Vecchiarelli explained that while the District does inspect and perform
maintenance on each of its fire hydrants on an annual basis, it does not perform
hydrant flow tests. These tests are required by OCFA for new home construction
or when a homeowner decides to build an addition on to an existing home. The
District's involvement in hydrant flow testing is limited to witnessing the test only.
No fees paid to OCFA or the contractor performing the test are received by the
District.
Mr. Vecchiarelli then stated that for the record, the District's water distribution
system is not designed to provide water to all hydrants at the same time.
Mark Shock, resident, addressed the Board and requested that in light of the
Orange County Grand Jury's findings, the District consider the Citizen Advisory
Committee's (CAC) recommendation to hold its meetings in the evening.
Roger Schafer, resident, addressed the Board and asked if it was the appropriate
time to comment on the proposed water rate increase. President Summerfield
explained that the meeting would be open to public comments regarding the rate
increase during the public hearing.
6. PUBLIC HEARING
6.1. Public Hearing to Consider Increasing and Modifying Water Rates
A. President Opens Public Hearing
President Summerfield opened the public hearing at 6:50 p.m.
B. Secretary Provides Proof of Public Hearing Notification and
Correspondence
Mr. Vecchiarelli presented the Board with proof of the public hearing
notifications and related correspondence.
C. Report by General Manager
Mr. Vecchiarelli provided a brief overview of the written
correspondence received. Some of the correspondence included
helpful suggestions which will be presented to the CAC and Board of
Directors for possible further action. Mr. Vecchiarelli then provided a
brief PowerPoint presentation summarizing the FY 2009/10 Budget,
the 2009 Water Rate Report and the reasons for the proposed rate
increase.
D. Public Testimony
Roger Schafer, resident, addressed the Board regarding the
calculations in the public notice. Mr. Schafer questioned why
information regarding the cost of groundwater compared to import
water was not included in the notice.
Mr. Vecchiarelli responded to Mr. Schafer's question and provided an
overview of the District's cost for groundwater and import water which
was also included in the 2009 Water Rate Report.
Bob Klems, resident, addressed the Board and stated that he felt that
the report regarding the proposed rate increase was incomplete. Mr.
Klems further stated that the District's financial statements indicated an
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increase in cash reserves. Mr. Klems then expressed his
disappointment in a District well being funded by MWD and the time
taken to get the Santiago Booster Pump Station running again after the
Freeway Complex Fire.
Ms. Best, resident, addressed the Board and commented on the cause
of the California water crisis. Ms. Best further stated that this was an
El Nino year and questioned who would benefit from the proposed rate
increase. Ms. Best also suggested that the District demand that
Sacramento lift current water restrictions.
Greg Meyers, resident, addressed the Board and stated that he was a
member of the CAC. Mr. Meyers then stated that the CAC spent many
hours reviewing the District's budget and proposed water rate increase
and that the CAC was in favor of a rate increase and implementation of
a tiered rate structure.
Dan Chaney, resident, addressed the Board and stated that it was his
opinion that the proposed water rate increase was being considered as
a result of the conservation efforts being made by District customers.
Bill Taraschi, resident, addressed the Board and stated that he felt that
local government believes its customers have an unlimited amount of
money. Mr. Taraschi expressed his concern for the lack of financial
incentives for District customers to make use of current technology to
assist with water conservation. Mr. Taraschi also requested that any
surplus realized from the rate increase be returned to District
customers.
Jim Kloman, resident, addressed the Board and stated that if the
District raised its rates he would be required to raise costs for his
personal business. Mr. Kloman also stated that he felt it was the
District's responsibility to push back at the agencies responsible for
causing the rate increase.
Dave Peairs, business owner, addressed the Board and spoke against
the implementation of a tiered rate structure stating that it caused
higher water users to subsidize lower water users. Mr. Peairs stated
that he was in favor of a flat water rate.
Rosemarie Sauer, resident, addressed the Board and spoke against
the implementation of a tiered rate structure. Ms. Sauer also
expressed her concern regarding the reporting system for water
conservation ordinance violations. Ms. Sauer then questioned the
reason why commercial and agricultural customers were not included
in the proposed rate increase.
Mr. Vecchiarelli clarified that the District did not currently have an
agricultural water rate.
K3
Bernie Marston, resident, addressed the Board and stated that the
tiered rate would unfairly impact large property owners. Mr. Marston
then spoke in favor of a flat water rate increase over implementation of
a tiered rate structure.
Richard White, resident, addressed the Board and stated that he did
not see a provision in the proposed rate increase for fixed or low
income customers. Mr. White then questioned what costs were being
borne by new development and expressed his disappointment in
observing golf courses and school grounds being watered during the
day.
Rob Johnson, resident, addressed the Board and spoke against the
implementation of a tiered rate structure as it would significantly impact
larger families and large property owners. Mr. Johnson then
recommended that the District consider lot size and historical water
usage when considering future rate increases.
Ron Johnson, resident, addressed the Board and questioned what
efforts had been made to investigate the increase being passed on to
the District from its water providers. Mr. Johnson asked if the District
had to accept the providers' price increases or if there was a way to
mitigate the cost.
Mark Shock, resident, addressed the Board and requested that each
Director provide a verbal explanation for their vote on the proposed
water rate increase.
President Summerfield stated that any explanation provided would be
left up to each individual Director.
Richard Bogda, resident, addressed the Board and stated that he was
a member of the CAC. Mr. Bogda then spoke in favor of the proposed
water rate increase. Mr. Bogda also stated that he felt additional effort
could be made to increase water efficiency using available technology.
E. President Closes Public Hearing
President Summerfield closed the public hearing at 8:24 p.m.
A brief recess was declared at 8:25 p.m.
The meeting reconvened at 8:33 p.m.
F. Discussion
President Summerfield then invited each of the Directors to comment.
Director Beverage thanked those in attendance for coming to the
meeting and provided a brief overview of the current water supply
situation and its affect on the District. Director Beverage stated that he
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was in favor of the flat water rate increase and that the tiered rate
structure should be considered at a later time.
Director Mills commented on the state wide drought, problems with the
Delta and progress with water reclamation and desalination projects.
Director Mills stated that he was in favor of the tiered rate structure and
implementation of overage level water rates.
Director Armstrong commented on the loss of property tax as a source
of income and the purpose of the CAC. Director Armstrong stated that
he was not in favor of the tiered rate structure.
Director Collett commented on the difficulties faced by local agencies
when costs are passed on to them from providers as well as rebates
previously made available to District customers for the installation of
low flow devices. Director Collett stated that he was in favor of the
tiered rate structure but would not support it at this time as he felt it
needed to include all customer classes. Director Collett further stated
that he was in favor of the flat rate increase and the implementation of
overage level water rates.
President Summerfield stated that he was in favor of the tiered rate
structure but would not support it at this time.
6.2. Resolutions No. 09 -15, 09 -16 and 09 -17 of the Board of Directors of the
Yorba Linda Water District Amending Resolution No. 07 -17 and Setting
Water Rates Effective September 14, 2009
On a motion by Director Collett, seconded by Director Armstrong, the
Board voted 4 -1 on a Roll Call with Director Mills voting No to approve
Resolution No. 09 -15 Setting Water Rates Effective September 14, 2009
and Amending Resolution No. 07 -17.
On a motion by Director Mills, seconded by Director Collett, the Board
voted 1 -4 on a Roll Call with Directors Armstrong, Beverage, Collett and
Summerfield voting No to approve Resolution No. 09 -16 Setting Water
Rates for Single Family Residential Service Effective September 14, 2009
and Amending Resolution No. 07 -17. Motion failed.
On a motion by Director Mills, seconded by Director Beverage, the Board
voted 5 -0 on a Roll Call to approve Resolution No. 09 -17 Setting Water
Rates Immediately Effective Upon the District Exceeding Established
Water Allocation Limits and Temporarily Amending Resolutions No. 09 -15
and 09 -16.
Mr. Vecchiarelli then stated that Resolution No. 09 -17 included a sunset
clause and would no longer be in effect beginning July 1, 2010.
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7. CONSENT CALENDAR
On a motion by Director Mills, seconded by Director Armstrong, the Board voted
5 -0 to approve the Consent Calendar.
7.1. Minutes of the Regular Board of Directors Meeting Held August 27, 2009
Recommendation. That the Board of Directors approve the
minutes as presented.
7.2. Minutes of the Special Board of Directors Meeting Held September 2,
2009
Recommendation. That the Board of Directors approve the
minutes as presented.
7.3. Payment of Bills, Refunds, and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize
disbursements in the amount of $888,271.93.
7.4. Progress Payment No. 1 for the Lakeview Sewer Lift Station
Recommendation. That the Board of Directors approve Progress
Payment No.1 in the amount of $2,925.00 to Schuler Engineering
Corp.
7.5. Progress Payment No. 1 for the San Antonio Pressure Reducing Station
Upgrade Project
Recommendation. That the Board of Directors approve Progress
Payment No. 1 in the net amount of $53,156.25.00 to Paulus
Engineering, Inc. for construction of the San Antonio Pressure
Reducing Station Upgrades Project, Job No. 200901.
7.6. Progress Payment No. 16 for the Highland Reservoir Replacement Project
Recommendation. That the Board of Directors approve Progress
Payment No. 16 in the net amount of $257,542.74 to Schuler
Engineering Corporation and 10% retention of $28,615.86
deposited to Citizens Business Bank escrow account for
construction of the Highland Reservoir Replacement Project, Job
No. 200309.
7.7. Approval of Change Order No. 3 for the Highland Reservoir Replacement
Project
Recommendation. That the Board of Directors approve Change
Order No. 3 in the amount of $96,272.43 and 35 additional calendar
days to Schuler Engineering Corporation for construction of the
Highland Reservoir Replacement Project, Job No. 200309.
C.1
7.8. Grant Deed to SWEPI LP for 0.025 Acres on Lakeview Avenue
Recommendation: That the Board of Directors authorize the
President and Secretary to execute a Grant Deed, subject to
approval as to form by Legal Counsel, to relinquish to SWEPI LP
approximately 0.025 acres that was acquired in a land swap with
Bastanchury Holding, LP (Hover Development Co.) for the
exchange of property at the Lakeview Reservoir and Booster Pump
Station site.
8. ACTION CALENDAR
8.1. FY 2009/10 Budget Amendment
Mr. Vecchiarelli explained that as a rate adjustment had been approved,
the revenue statements in the District's FY 2009/10 budget would need to
be amended accordingly.
On a motion by Director Beverage, seconded by Director Mills, the Board
voted 5 -0 to receive and file the addendum to the FY 2009110 Budget.
9. REPORTS, INFORMATION ITEMS AND COMMENTS
9.1. President's Report
None.
9.2. Directors' Reports
Director Mills requested staff to provide the Board with a report regarding
the attendance history for morning versus evening Board meetings.
Director Mills also commented on the upcoming water conservation
workshops being held in conjunction with the Fullerton Arboretum. Mr.
Vecchiarelli stated that information regarding the workshops had been
made available on the District's website and customer newsletter.
9.3. General Manager's Report
Mr. Vecchiarelli reported that ACWA/JPIA had recently used the District's
facilities for two days of training. Approximately 155 individuals attended
from twelve different local agencies. Staff also provided LAFCO with a
certified copy of the District's resolution in support of MWDOC at its
meeting held September 9t". LAFCO received and filed the resolution as
part of their official record.
9.4. General Counsel's Report
Mr. Kidman reported that he had recently received notice that Sacramento
was working on a water package for improvements to the Delta. ACWA's
opinion is that there is lack of balance in the program.
9.5. Future Agenda Items and Staff Tasks
The Board again discussed the report regarding the attendance history at
Board meetings. Following discussion, it was the consensus of the Board
that this report be addressed at the next Executive - Administrative-
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Organizational Committee meeting and then forwarded on to the rest of
the Board.
President Summerfield commended staff for their work related to the
tiered rate structure.
Mr. Vecchiarelli stated that it was the intent of staff to move forward with
development of a budget based tiered rate structure.
Director Beverage suggested that staff look into Irvine Ranch Water
District's current rate structure.
10. COMMITTEE REPORTS
10.1. Executive - Administrative - Organizational Committee
(Summerfield /Mills) Alternate: Collett
Meeting scheduled for September 15, 4:00 p.m. has been rescheduled to
September 15, 8:00 a.m.
10.2. Finance - Accounting Committee
(Beverage / Summerfield) Alternate: Mills
Minutes of the meeting held September 9 were provided at the meeting.
Directors Beverage and Summerfield attended. Items discussed during
the meeting were as follows: FY 1008/09 Audit; GASB 43 & 45; Bond
Covenants; Monthly Portfolio Report for July 2009.
Meeting scheduled for October 13, 4:00 p.m.
10.3. Personnel -Risk Management Committee
(Armstrong /Collett) Alternate: Summerfield
Meeting scheduled for September 14, 4:00 p.m. Director Summerfield will
be attending this meeting in place of Director Collett.
10.4. Planning- Engineering- Operations Committee
(Mills /Armstrong) Alternate: Beverage
Minutes of the meeting held September 3 were provided in the agenda
packet. Directors Mills and Armstrong attended. Items discussed during
the meeting were as follows: Recycled Water Project Planning Study;
Grant Deed to SWEPI LP for 0.025 acres on Lakeview Avenue; approval
of Change Order No. 3 for the Highland Reservoir Replacement Project;
historical documentation of Yorba Linda Reservoir No. 1 (Highland
Reservoir); monthly groundwater production, purchased water and
preventative maintenance program reports; monthly MWDOC Managers
and OC Groundwater Producers meeting summary reports; and status of
capital projects in progress.
E:3
Meeting scheduled for October 1, 4:00 p.m. has been rescheduled to
October 7, 4:00 p.m.
10.5. Public Information - Technology Committee
(Collett /Beverage) Alternate. Armstrong
Minutes of the meeting held September 1 were provided in the agenda
packet. Directors Collett and Beverage attended. Items discussed during
the meeting were as follows: second version of the summer customer
newsletter; permanent signage and monthly statistics for the water
conservation ordinance; District participation in public events; and status
of the computerized maintenance and management system (CMMS).
Meeting scheduled for October 6, 4:00 p.m.
10.6. MWDOC /OCWD Ad Hoc Committee
(Mills /Collett) Alternate. Summerfield
Meeting scheduled for September 22, 4:00 p.m.
10.7. City of Placentia Ad Hoc Committee
(Beverage /Vecchiarelli)
Meeting scheduled for September 17, 4:00 p.m. has been cancelled.
10.8. Citizens Advisory Committee
Meeting scheduled for September 28, 8:30 a.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. Yorba Linda City Council, September 1 (Mills)
Director Mills attended and commented on one of the Orange County
Grand Jury Reports which was discussed at the meeting. Director Mills
also requested that staff look into the possibility of hosting a water supply
forum.
Director Summerfield asked if staff would be meeting with the City of
Yorba Linda to discuss sewer service.
Mr. Vecchiarelli stated that staff had met with the City Manager and Public
Works Directors regarding the matter and another meeting was to be
scheduled with the Mayor and City Manager.
11.2. MWDOC /MWD Workshop, September 2 (Staff)
Staff did not attend.
11.3. OCWD Board, September 2 (Staff)
Staff did not attend.
10.1
11.4. Yorba Linda Planning Commission, September 9 (Collett)
Director Collett did not attend.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from September 11, 2009 thru October 31, 2009
The Board reviewed the listed meetings with no additional changes.
13. CONFERENCES AND SEMINARS
13.1. Diamond Valley Lake Tour— September 25, 2009
13.2. CA -NV AWWA Fall Conference — October 5 -8, 2009
Mr. Vecchiarelli responded to questions from the Board regarding the tour and
conference. Director Summerfield questioned if staff would be planning a District
facilities tour at some time in the near future. Mr. Vecchiarelli responded and
stated that staff was trying to schedule a District facilities tour for both the Board
of Directors and CAC members. Following further discussion, the Board agreed
to conduct the tour on Friday, October 23rd at 9:00 a.m. Staff will follow up with
the CAC to see if this date will work for the majority of its members.
On a motion by Director Beverage, seconded by Director Mills, the Board voted
5 -0 to authorize Directors and such staff members of the District as approved by
the General Manager to attend the tour and conference.
14. ADJOURNMENT
14.1. The meeting was adjourned at 9:45 p.m. The next regular meeting of the
Board of Directors will be held September 24, 2009 at 8:30 a.m.
Ken Vecchiarelli
Board Secretary
iN
ITEM NO. 6.2
AGENDA REPORT
Meeting Date:
September 24, 2009
Budgeted:
Yes
Total Budget:
N/A
To:
Board of Directors
Cost Estimate:
$1,661,246.55
Funding Source:
All Funds
From:
Ken Vecchiarelli, General
Account No:
N/A
Manager
Job No:
N/A
Presented By:
Cindy Navaroli, Interim Finance
Dept:
Finance
Director
Reviewed by Legal: N/A
Prepared By: Maria Trujillo, Accounting CEQA Compliance: N/A
Assistant I
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Accordingly, staff is hereby submitting
the list of disbursements for the Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,661,246.55.
DISCUSSION:
The major items and wire transfers on this disbursement list are as follows: A wire of $656,324.10 to
MWDOC for July 2009 import water purchases; a wire of $35,649.00 to 1 st Enterprise Bank for the
retention account on Job No. 200028; a check of $321,021.00 to Pacific Hydrotech Corporation for
the August progress payment on Job No. 200028; and a check of $166,070.52 to Ken Thompson,
Incorporated for the August progress payment on Job No. 200710. The balance of $256,222.74 is
routine invoices.
ADP is now issuing our payroll checks, with the exception of the third party checks.
The Accounts Payable check register total is $1,435,287.36; Payroll No. 18 total is $225,959.19;
and, the disbursements of this agenda report are $1,661,246.55. A summary of the checks is
attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi - monthly.
ATTACHMENTS:
Name:
CkReg092409.pdf
09 -CS 924.doc
Description:
Check Register 9/24/09
Cap Sheet 9/24/09
Type:
Backup Material
Backup Material
Yorba Linda Water District
Check Register
For Checks Dated:
09/11/2009 thru 09/24/2009
Check No.
Date
Vendor Name
Amount
W92409
09/24/2009
1st Enterprise Bank
35,649.00
52428
09/24/2009
Abigail Abbott Staffing Svc
9.131,10
52425
09/24/2009
Alfred M. Mantoura
9.69
52437
09/24/2009
Alsco
548.08
52429
09/24/2009
Alternative Hose Inc.
75.89
52430
09/24/2009
Anaheim Wheel & Tire
280.00
52431
09/24/2009
Aqua- Metric Sales Co.
14,084.87
52432
09/24/2009
Arrow Hardware
251.72
52433
09/24/2009
AT & T Mobility
413.05
52435
09/24/2009
AWWA - CA -NV Section
210.00
52434
09/24/2009
AWWA - Dues
198.00
W91109
09/11/2009
Bank of America
147.59
52430
09/24/2009
Battery Systems
88.13
52438
09/24/2009
California Business Bank
18,452.28
52439
09/24/2009
CDW Government, Inc
328.02
52440
09/24/2009
Ceridian Benefits Services
100.00
52441
09/24/2009
City Of Anaheim
11,852.04
52442
09/24/2009
City Of Anaheim
464.00
52443
09/24/2009
City Of Placentia
5,315.34
52444
09/24/2009
City Of Yorba Linda
4,114.89
52445
09/24/2009
Cla -Val Co.
3,491.94
52427
09/24/2009
Dana E. Query
200.94
52446
09/24/2009
Datalok Orange County
273.97
52447
09/24/2009
Deli Marketing L.P.
152.24
52448
09/24/2009
DeltaCare USA
296.32
52449
09/24/2009
Dick's Lock & Safe Inc.
145.00
52450
09/24/2009
Diehl, Evans & Company, Lip
10,000.00
52451
09/24/2009
DSR Company
249.03
52452
09/24/2009
E. G. Brennan & Co., Inc
550.60
52453
09/24/2009
Eisel Enterprises, Inc.
745.81
52420
09/24/2009
Emi Han
94.34
52419
09/24/2009
Eva Bukac
103.72
52454
09/24/2009
Fry's Electronics
41.31
52422
09/24/2009
Gina Holton
245.24
52455
09/24/2009
Glasby Maintenance Supply Co
30.07
52456
09/24/2009
Golden Bell Products
3,145.00
52457
09/24/2009
Haaker Equipment Co.
1,020.68
52458
09/24/2009
Hardy & Harper Inc.
28,770.00
52505
09/24/2009
Home Depot Credit Services
380.84
52506
09/24/2009
Infosend Inc.
2,477.29
52507
09/24/2009
International Society of Automation (ISA)
100.00
52508
09/24/2009
John Lent
105.00
52424
09/24/2009
Joyce Larson
13.85
52509
09/24/2009
Katrina Brown
1,054.86
52510
09/24/2009
KB Design
88.09
52511
09/24/2009
Ken Thompson, Inc.
166,070.52
52417
09/24/2009
Kent Evans
129.73
52466
09/24/2009
Layne Christensen Company
1,276.50
52467
09/24/2009
Lincoln National Life
1,847.87
52468
09/24/2009
LPR
518.91
52470
09/24/2009
Mc Fadden -Dale Hardware
296.62
52469
09/24/2009
Mccormick,Kidman & Behrens LLP
14,049.09
52471
09/24/2009
Mesa Consolidated Water District
290.00
52472
09/24/2009
Mine Safety Appliance Co
2,796.39
52473
09/24/2009
Minuteman Press
296.60
52474
09/24/2009
Mudge Fasteners, Inc
50.16
52512
09/24/2009
Municipal Water District
126.00
W91409
09/14/2009
Municipal Water District
656,324.10
52476
09/24/2009
Nickey Petroleum Co
5,024.90
52513
09/24/2009
Nobel Systems
1,750.00
52478
09/24/2009
ONLINE Collections
20822
52479
09/24/2009
Orange County - Auditor /font
528.00
52480
09/24/2009
Orange County - I W M D
219.88
52481
09/24/2009
Orange County - Sanitation
352.24
52487
09/24/2009
P.T.I. Sand & Gravel, Inc.
266.66
52482
09/24/2009
Pacific Hydrotech Corporation
321,021.00
52483
09/24/2009
Parts Source Anaheim
253.10
52484
09/24/2009
Petra Geotechnical Inc.
14,139.50
52423
09/24/2009
Phil Bowden
6477
52485
09/24/2009
Praxair Distribution
467.11
52486
09/24/2009
Project Partners, Inc.
4,090.50
52425
09/24/2009
Robert Bohack
5.59
52488
09/2.4/2009
SC Fuels
964.75
52489
09/24/2009
Schuler Engineering Corp.
2,925.00
52514
09/24/2009
Southern Calif Edison Co.
237.68
52490
09/24/2009
Southern Calif Gas Co.
22,587,40
52494
09/24/2009
St.Joseph Heritage Healthcare
105.00
52491
09/24/2009
Staples Business Advantage
761.46
52492
09/24/2009
Stater Bros. Markets
25.49
52418
09/24/2009
Stephanie Nixon
21.52
52493
09/24/2009
Steven Andrews Engineering
600.00
52495
09/24/2009
Tetra Tech, Inc.
589.49
52496
09/24/2009
The Bee Man
175.00
52039
07/23/2009
Timothy Tivenan
-5.79
52497
09/24/2009
Underground Service Alert
174.00
52498
09/24/2009
United Industries
253.54
52499
09/24/2009
Walters Wholesale Electric Co.
91.08
52500
09/24/2009
Wells Supply Co
13,677.62
52501
09/24/2009
Westside Building Material
325.87
52421
09/24/2009
William Kim
114.79
52502
09/24/2009
Wolverine Fence Co. Inc.
40,800.00
52503
09/24/2009
Xerox Corporation
2,812.16
52504
09/24/2009
Yorba Linda Hardware
91.40
Total $1,435,287.36
September 24, 2009
CHECK NUMBERS:
Void Check 52039 $ (5.79)
Computer Checks 52417— 52514 $ 743,172.46
Void Checks 52459 TO 52465
52475 and 52477
WIRES:
W -91109 Bank of America $ 147.59
W -91409 MWDOC $ 656,324.10
W -92409 1St Enterprise Bank $ 35,649.00
$ 692,120.69
TOTAL OF WIRES AND CHECKS $ 1,435,287.36
PAYROLL NO. 18 (including ADP checks):
DISTRICT CHECK NUMBERS:
Manual Checks 4355 TO 4359 $ 225,959.19
--------------------------------------------------------------------------------------------------------------------
TOTAL: $ 1,661,246.55
------------------------------------------------------------------
------------------------------------------------------------------
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF SEPTEMBER 24, 2009
------------------------------------------------------------------
------------------------------------------------------------------
TOTAL DISBURSEMENTS ARE DISTRIBUTED TO THE FUND ACCOUNTS
AS FOLLOWS:
WATER $1,070,178.09 SEWER $ 27,168.89
I D# 1 $ 205, 706.94 I D# 2 $ 358,192.63
TOTAL: $ 1,661,246.55
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject
SUMMARY:
AGENDA REPORT
September 24, 2009
Board of Directors
Ken Vecchiarelli, General
Manager
Steve Conklin, Engineering
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal:
Joe Polimino, Project Engineer CEQA Compliance:
ITEM NO. 6.3
Yes
2.3M
2.3M
ID No. 1 GO Bonds
301 -2700
200710
Engineering
N/A
Exempt
Progress Payment Number 3 for the Zone Reconfiguration Project
�
The Zone Reconfiguration Project will result in improved water pressure to approximately 800
homes in Pressure Zone 3. The project includes construction of approximately 8,500 feet of pipe
and appurtenances and was awarded to Ken Thompson, Inc. for $1,099,000.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 3 in the net amount of $166,070.52 to
Ken Thompson, Inc. for construction of the Zone Reconfiguration Project, Job No. 200710.
DISCUSSION:
In accordance with the contract documents, Ken Thompson, Inc. submitted a request for Progress
Payment No. 3, in the amount of $184,522.80 for completed work through August 31, 2009. During
this period, the contractor installed approximately 2600 L.F. of PVC pipeline in Paseo De Las
Palomas and Yorba Linda Blvd. Gate valve and blow -off piping installations continued at various
locations and some base paving has been performed.
The status of the construction contract with Ken Thompson, Inc. is as follows:
• The current contract is $1,099,000.00 and 200 calendar days starting May 4, 2009.
• If approved, Progress Payment No. 3 is $184,522.80 (16.8% of the total contract amount),
less 10% retention of $18,452.28 for a net payment of $166,070.52.
• Total payments to date including retention are $642,378.18 (58.5% of the total contract
amount).
• As of August 31, 2009, 120 calendar days were used (60.0% of the contract time).
District Staff reviewed the contractor's progress payment and recommend approval. A copy of
Progress Payment Number 3 is attached for your reference.
PRIOR RELEVANT BOARD ACTION(S):
On September 13, 2007, the Board of Directors authorized staff to modify the Current Five Year
Plan Capital Improvement Projects List and the Adopted Budget for Fiscal Years 2007 -2009 by
adding the Zone 4 Reconfiguration Project for the Twin Peaks Area of East Lake Village. On
February 12, 2009, the Board of Directors authorized the President and Secretary to award a
construction contract with Ken Thompson, Inc. in the amount of $1,099,000.00 for construction of
the project. The Board of Directors has approved 2 Progress Payments to date, the most recent of
which was approved on August 27, 2009.
ATTACHMENTS:
Description: Type:
Ken Thompson Progress Pay Report 3.pdf KTI Progress Pay Report 3 Backup Material
YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT
PROJECT Zone Reconfiguration Project PROGRESS PAY REQUEST NO. 3
LOCATION Yorba Linda, CA PROJECT NO. 200710 PAGES 1 OF 1 PAGES
CONTRACTOR Ken Thompson, Inc. DATE 09/08/49
ORIGINAL CONTRACT AMOUNT $1,099,000.00
AUTHORIZED CHANGE ORDERS $0.00
REVISED CONTRACT AMOUNT 1,099,000,00
PROGRESS PAY ESTIMATE FOR PERIOD
08101109
TO
08131/09
APPROVED TIME EXTENSIONS
PREVIOUS
THIS MONTH
TO DATE
VALUE OF WORK COMPLETED
$457,855.38
$184,522.80
$642,378.18
CHANGE ORDER WORK COMPLETED
$0.00
$0.00
$0.00
TOTAL VALUE OF WORK COMPLETED
$457,856,38
$184,522.80
$642,378.18
LESS RETENTION 10%
-$64,237.82
LESS OTHER DEDUCTIONS
Electronic Wire Fees
$0.00
NET EARNED TO DATE
$578,140.36
LESS AMOUNT PREVIOUSLY PAID
$412,059.84
BALANCE DUE THIS ESTIMATE
$166,070.52
NOTICE. TO PROCEED
May 4, 2009
COMPLETION TIME
200 CALENDAR DAYS
APPROVED TIME EXTENSIONS
0 CALENDAR DAYS
TOTAL CONTRACT TIME
200 CALENDAR DAYS
TIME EXPENDED TO DATE
120 CALENDAR DAYS
TIME REMAINING
80 CALENDAR DAYS
REQUESTED BY: ` Ae �
Behzad Basin, Project Manager,,Ken Thompson, Inc.
i
RECOMMENDED,'
BY: Jesus Sosa, ffispq6tor, YLWD
APPROVED BY:
Steve Conklin, Engineering Manager, YLWD
DATE: 09/08109
DATE:
DATE:
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject
SUMMARY:
AGENDA REPORT
September 24, 2009
Board of Directors
Ken Vecchiarelli, General
Manager
Steve Conklin, Engineering
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal:
Joe Polimino, Project Engineer CEQA Compliance:
ITEM NO. 6.4
Yes
$9,000,000
$9,000,000
ID No. 2 GO Bonds
401 -2700
200028
Engineering
N/A
MND
Progress Payment No. 4 for Construction of the Hidden Hills Reservoir Project
The Notice to Proceed for the Hidden Hills Reservoir Project was issued May 11, 2009. Work
includes the construction of a 2.0 million gallon buried concrete reservoir, upgrades to the Santiago
Booster Pump Station, an all weather access road and pipeline appurtenances for the reservoir site.
The successful low bidder was Pacific Hydrotech Corporation.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 4 in the net amount of $321,021.00 to
Pacific Hydrotech Corporation for construction of the Hidden Hills Reservoir Project, Job No.
200028.
DISCUSSION:
In accordance with the contract documents, Pacific Hydrotech Corporation submitted a request for
Progress Payment No. 4, in the amount of $356,690.00 for completed work through August 31,
2009. During this period, the contractor finished installation of sump floors, and began forming and
pouring sump walls. Inlet, outlet and various other piping and encasements were completed for both
reservoir bays. Rebar installation began for the reservoir floor slab in both bays. The status of the
construction contract with Pacific Hydrotech Corporation is as follows:
• The current contract is $5,012,458.00 and 400 calendar days starting May 11, 2009.
• If approved, Progress Payment No. 4 is $356,690.00 (7.1 % of the total contract amount), less
10% retention of $35,669.00 for a net payment of $321,021.00.
• Total payments to date including retention are $1,261,970.00 (25.2% of the total contract
amount).
• As of August 31, 2009, 113 calendar days were used (28.3% of the contract time).
Staff and Butier, the District's construction manager for the project, have reviewed the contractor's
progress payment and recommend approval. A copy of Progress Payment No. 4 is attached for
your reference.
PRIOR RELEVANT BOARD ACTION(S):
The Board adopted a Negative Declaration for the Hidden Hills Reservoir project on February 12,
2004. On November 9, 2004, the Board authorized execution of an agreement with Carollo
Engineers for design of project. This agreement was amended by Board action on November 22,
2005, adding design of the Santiago Booster Station Upgrades and again on October 26, 2006 for
additional services required to complete the plans and specifications. Construction bids were
received and a construction contract in the amount of $5,012,458 was awarded to the low bidder,
Pacific Hydrotech Corporation on March 12, 2009. The Board has approved three progress
payments to date for this project, the last which was approved August 27, 2009.
ATTACHMENTS:
name: Description: Type:
Pacific _Hydrotech _Progress _Pay Report_4.pdf Pacific Hydrotech PPR 4 Backup Material
7 CRP.,,A LINDA VVA'rER DISTRICT
PROGRESS PAY REPORT
PROjECT Hidden Hills Reservoir PROGRESS PAY REQUEST NC. 004
LOCATION Yorba Linda, CA PROJEC'T NO, J-200028 PAGF_ I OF I PAGES
CONTRACTOR Pacific Hydrotech__.__ DATE Au
_cust 3., 2009
ORIGINAL CONTRACT AMOL)NET:
AUTHORIZED CHANG,=- ORDERS
REVISED CON-1:RAC7 ANIOUNT,
S 5,012,458.00
- 0.00
m,
PAY ESTIMATE FOR PERIOD August 1, 2009 T C
FRI---vious TH.15 MONTH
VALUE OF %v'CRK COMPLETED
CHANGE ORE- ` NORK'COMPLETED
TOTAL VALUE 07',.'0RK COMPLETED
LESS RETENTION '�.'
LESS OTF,'-,? . -,F: L.;TIONS
NET EARNED T TE
LESS AMOUNT PR7`,,'1OU8LY PAID
BALANCE DUE Ti=z3 HSTIMATE
CONTRACT TIME
EXPENDED TO DATE
TIME RFMATNIN�-�
905,280,00
FoctronicWire Fees
400 CALENDAR DAYS
113 CA'.FNDAR DAYS
287 CALENDAR DAYS
REQUESTED BY. DATE-.
APPROVED BY; DATE:
Slove,)Nhite, onstnidon Manager, Butier Engineering
APPROVED BY: DATE;
5tevt Conklin, Engineering Manager, YLWD —,
31, 2009
TO DATE
1.261.E
1,261,970.00
126,197.00
80.00
1,135,773.00
814,752.00
321.021.00
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
September 24, 2009
Board of Directors
Ken Vecchiarelli, General
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Gina Knight, Human Resources Dept:
Manager
Reviewed by Legal:
Amelia Cloonan, Personnel CEQA Compliance:
Technician
ITEM NO. 6.5
Yes
$219,600
$166,522
Water Operating
Fund
7020 - 0690 -00
Administration
No
N/A
ACWA /JPIA General Liability Insurance Deposit Premium October 1, 2009
through September 30, 2010 and Retrospective Allocation Point
In accordance with the District's Risk Management Policy, staff is required to present all insurance
premiums to the Board of Directors for approval. Attached for the Committee's review is
ACWA/JPIA's general liability insurance deposit premium for the period October 1, 2009 through
September 30, 2010. The District's total deposit premium is $166,522. In 2008, the Districts
premium was $244,389. In 2007, the District's premium was $251,819. The deposit premium is due
September 1, 2009 but must be paid or postmarked by September 30, 2009.
STAFF RECOMMENDATION:
That the Board of Directors approve the ACWA/JPIA General Liability Insurance deposit premium
for the policy year October 1, 2009 through September 30, 2010 in the amount of $166,522 and
continue with the Retrospective Allocation Point of $25,000.
COMMITTEE RECOMMENDATION:
The Personnel -Risk Management Committee discussed this item at its meeting held September
14th and supports staff recommendation.
DISCUSSION:
Each August, the District receives the liability insurance premium from JPIA for the upcoming policy
year. The deposit premium is for the period October 1, 2009 to September 30, 2010. This year's
deposit premium is 31.87% lower than last year's premium.
The main reason for the decrease in rates is due to the District's e -mod factor decreasing. In this
premium year, the e -mod factor is 0.9030 whereas last year the e -mod factor was 1.290. JPIA
calculates the e -mod using three consecutive years worth of losses. The three -year period moves
each year, with the earliest year dropping off and a new year coming on. Therefore, a particular loss
will affect the e -mod calculation for a total of three years. Losses below $15,000 or the
Retrospective Allocation Point (hereinafter referred to as a "deductible "), whichever is less, are not
used in the e -mod calculation. In addition, all losses are capped at $75,000. The District's
deductible is $25,000.
The deductible is that portion of the loss for which the District is ultimately responsible. It also
designates the point at which the District begins to participate in the pooled losses. When the
retrospective premium adjustment is calculated (45 months after the first coverage period), all
losses and portions of losses are deducted from the deposit premium. The remaining losses go into
the pool and are shared by all of the members of the program. Each member is charged a
proportionate share of the total losses in the pool according to its deposit premium. Adjustments
continue annually thereafter until all claims in the pool for that specific policy year are closed.
Finally, if the costs are below the deposit premium, a credit is applied to the District's retrospective
premium adjustment fund. If the costs exceed the premium, a debit is applied against the
retrospective premium adjustment fund.
The retrospective premium adjustment fund was created in 1999 to stabilize retrospective premium
adjustments and reduce or eliminate billing members for prior policy years by banking member
refunds. The funds are used to offset any amounts due to the member for the prior years. The
retrospective premium adjustment fund was established with a cap of 50% of the basic premium.
Once a member's fund balance exceeds 50% of its deposit premium, the difference is refunded to
the member. The District will not receive a refund this year.
The District has the option of increasing the deductible from $25,000 to $50,000 or $100,000. Staff
does not recommend changing the RAP, since it is extremely difficult to predict the number of future
claims that may be filed against the District and other agencies. The minimum deductible is
financially safer if an agency experiences a high frequency of losses.
The District identified $219,600 in the Fiscal Year 2009 -10 adopted budget for the liability insurance
premium. All of the worksheets and backup data are on file and available for review in the office of
the General Manager.
PRIOR RELEVANT BOARD ACTION(S):
The annual liability insurance deposit premiums are presented to the Board of Directors each
August /September. The Board of Directors approved the current liability insurance premium on
September 11, 2008.
ATTACHMENTS:
Description: Type:
ACWA /JPIA Liability Program Deposit Premium for
Document.pdf Backup Material
10/1/09-10
RECEIVED
AUG ._. 3 2009
JCTNT T'()tiVTRS
The enclosed Liability Program Deposit Premium Invoice is due and
Operations Officer
TO' Liability Program Members
FROM: David deBernardi, CPA
5620 Blr< ",, c strQct
Director of Finance
sui[L� 200
c ; Rll,1
DATE: July 31, 2009
C'A 9610-7632
me at 800-231-5742 or e-mail me at ddebernardi @acwajpia.com.
I,l unc
SUBJECT: Liability Program Deposit Premium for PY 10/1109 -10
91 r,.�,5.7ti00
ii[Hl?31.�742
loschli Dori
Enclosed is your agency's invoice for its share of the Liability Program's
dilcci I'r'
deposit premium. Please note that your premium may be different from
�rlri.�.� .7xia
prior years based on changes in your payroll and claims experience.
f:.Cr..� Icrrl�" C �ladhach
The ACWAIJPIA Liability Program is the largest of the pooled
Pau] Kcfcv
programs
with 284 members and deposit premiums exceeding $15.8 million. The
Vs'.L7. "Bill" ]tinuls„n
Liability Program continues to perform very well.
lrws 11.sell stjpix.currr
President Beginning with the 1011106 -07 policy year, each member's Retrospective
Gars 13:1ri " €'` Allocation Point (RAP) is automatically set to the minimum based on
their Basic Premium. The RAP is used in the Retrospective Premium
Vice President Adjustment process to calculate each member's share of their own
:r,ar, U. riiiiic,taXl claims that are allocated directly to the member; the remainder is shared
by the total membership. If you wish to select a higher RAP, you must
C. Bier $ :.crntil e €D,Iiccr do so prior to September 30, 2009.
f):1rrRa 1:. l�ltkli
The enclosed Liability Program Deposit Premium Invoice is due and
Operations Officer
payable September 1
er a 2009. Payments postmarked after
September 30, 2009, will be subject to a late payment
penalty plus
interest.
lur3itnr ,rC'on! roller•
}.Irlilrr 13rrcrii�
If you have any questions or need additional information, please contact
I'.Y CCil111�(! Comm 3i[E'L'
me at 800-231-5742 or e-mail me at ddebernardi @acwajpia.com.
l$crlr .f, I1 ?esliirr
"iCS i3:iriliISICi'
`Loin Ciiyuct
loschli Dori
,Irian C. 1 iliri4e:in
Mary M. L iib"orl
f:.Cr..� Icrrl�" C �ladhach
Pau] Kcfcv
Vs'.L7. "Bill" ]tinuls„n
[.nu kcinkcns
! ?'�.;•trr;.v•s ?raj? r�j7'1rJ,Jrr fl errs . .1),� i1r ,. .�
ASSOCIATIONrOF CALIFORNIA WATER AGENCIES
SURANCE AUTHORITY
AUTO and GENERAL LIABILITY PROGRAM
FOR POLICY YEAR 10/1/2009-101112010
Member # Y002
Yorba Linda Water'Cfistrict
P.O. Box 309
Yorba Linda, CA 92885 -0309
Invoice Date: 01/3012009
DESCRIPTION-
Deposit Premium for the 101112009 -2010 Policy Year $166,527.00
(Due on September 1, 2009)
WILL BE DELINQUENT AND SUBJECT TO PENALTY AND INTEREST CHARGES, IF NOT
PAID OR POST MARKET} BY SEPTEMBER 30, 2009
PLEASE MAKE CHECK PAYABLE TO:
ACWAIJOINT POWERS INSURANCE AUTHORITY
ACVVAJO|NT POWERS INSURANCE AUTHORITY
LIABILITY PROGRAM
E-MOD/PREK8/UW1 CALCULATION WORK SHEET
AT 7/3012009
Yorbm Linda Water Oisthct
101112009-2010 ANNUAL ESTIMATED PAYROLL: $4,936,285
LOSSES FOR PERIOD 1&n/2O85THRU9/3O/2OO8
RETRO ALLOCATION POINT: $25,000
AMOUNT USED /w
CLAIMS OVER
s-MOD oALo
YEAR
CLAIM #
TOTAL Loom
RAP
RAP (or $15,nou)~
(Capped eu$r0000)
1011120D5-2006
06-7645
$9.367,64
$25.000
$0-00
/o/l/2005-2006
07'8350
m53.400.63
$25,000
$53.400.63
$ou*ooeo
101112008'2007
or'omue
$11,477.00
$25,000
so-00
n000
1011/2008'2007
07'8070
$e.918.10
Sun.uoo
$000
m000
10/lo007'2008
08-9543
o291+,33
$zs»oo
$0.00
so-00
1011/2007-20oo
09'0542
K82000
S25.000
$000
$000
101112007'2008
09-0883
$200*5.52
o25.000
$zo.ownse
$oo�o4m�ne
THREE YEAR LOSS
TOTAL
S1088*322 --
---
EXPERIENCE MODIFICATION FORMULA
STEP 1
$2,250 + { Payroll
x PIR Modifier x
( 7 I Log of Payroll 1 )
= Basic Premium
$2,250 + { $4,936,285
x 0.079597 x
{ 7 1 15.412124 j }
= $180,707
STEP 2
{ Three Year Loss Total 1 3
} I Basic Premium
= district Rate
{ $73.446 1 3
) 1 $180,707
= 0.1355
STEP 3
District Rate I Average Rate =
Unweighted Modification Factor
0.135479 1 0.150029 =
0.903019
STEP 4
Square root of t Basic Premium
1 $2,000,000 1 =
Credibility Factor
Square root of ( $180,707
! $2,000,000 } =
0.3006
STEP 5
Credibility Factor x Unweighted
Modification Factor }
+ ( 1.0 Credibility Factor ]
_ E -MOD
{ 0.3006 x
0.9030 )
+ { 1.0 0.3006 )
= 0.9700
DEPOSIT PREMIUM FORMULA
STEP 1
Basic Premium x E_MOD = Gross Premium
$180,707 x 0,9700 = $175,286
STEP 2 (3 Programs = 5.0()%)
Gross Premium x Multiple Program Discount Factor = Deposit Premium + Adjustment = Adjusted Deposit Premium
$175,286 x 0.95 = $166,522 + $0 = $166,522
THE MINIMUM RAP FOR THE PREMIUM SHOWN ABOVE IS $25,060
YOUR CURRENT RAP IS $25,000
IF YOU WISH TO SELECT HIGHER RAP, PLEASE CONTACT MEMBER SERVICES
AMOUNT DERIVED BY DETERMINING THE LOWER OF THE CHOSEN RAP VS $15,000. IF `TOTAL LOSS" COLUMN EXCEEDS
THIS FIGURE THEN THE TOTAL LOSS IS ENTERED HERE.
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
ITEM NO. 6.6
AGENDA REPORT
September 24, 2009 Budgeted: No
Total Budget: No
Board of Directors Cost Estimate: Claim is under
$25,000
Funding Source: Water Operating
Fund
Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Gina Knight, Human Resources Dept: Administration
Manager
Reviewed by Legal: No
Amelia Cloonan, Personnel CEQA Compliance: N/A
Technician
Damage Claim Filed by Ruby Murdock
The District received the attached claim seeking reimbursement for property related damages as a
result of paint spilled on the roadway.
STAFF RECOMMENDATION:
That the Board of Directors reject the claim.
COMMITTEE RECOMMENDATION:
The Personnel -Risk Management Committee discussed this item at its meeting held September
14th and supports staff recommendation.
DISCUSSION:
Ms. Murdock claimed that during the week of June 1 st, she drove through blue paint that was
spilled on the roadway at the intersection of Camino De Bryant and Brush Canyon. No cones were
set up around the spill, which had occurred next to blue painted District "man holes" (District valve
can lids). Ms. Murdock alleges that blue paint splattered along the driver side door, along the side of
the car, under the wheel and on the tires. Ms. Murdock did not take pictures of the alleged damages
to her vehicle.
Ms. Murdock submitted an invoice from Mercedes Benz of Anaheim dated July 1, 2009 in the
amount of $189.95 for detailing costs.
Dave Barmer, District Sr. Maintenance Distribution Operator, reported there was a spill at that
intersection approximately one year ago, that it was not a District spill and that the paint color is not
that used by the District for valve covers. Mr. Barmer further reported that the District uses only
spray cans to paint the valve covers blue. Furthermore, no District employees or crews were
working at that intersection turning valves during or around the first week of June 2009.
Staff has reviewed the submitted claim and the internal report and recommends the claim be
rejected as there is no corroboration between the timing of the incident identified in the claim and
the District's maintenance work in the area of the alleged incident.
ATTACHMENTS:
Name: Description:
Damage Claim_ Murdock_091109.pdf Damage Claim
Type:
Backup Material
PLEASE CONTACT YLWD RECORDS DIVISION
FOR THIS ATTACHMENT
(714) 701-3101
records@ylwd.com
.,.�,•;,,
ITEM NO. 6.7
AGENDA REPORT
Meeting Date:
September 24, 2009
Budgeted:
N/A
To:
Board of Directors
Funding Source:
N/A
From:
Ken Vecchiarelli, General
Manager
Presented By:
Gina Knight, Human Resources
Dept:
Administration
Manager
Reviewed by Legal:
No
Prepared By:
Gina Knight, Human Resources
CEQA Compliance:
N/A
Manager
Subject:
Damage Claim Filed by Gary Hombs
SUMMARY:
The District received the attached claim seeking reimbursement for clearing a blockage in a private
sewer lateral and for anticipated expenses related to replacement of approximately 40 feet of clay
pipe on a private property.
STAFF RECOMMENDATION:
That the Board of Directors reject the claim.
COMMITTEE RECOMMENDATION:
The Personnel -Risk Management Committee discussed this item at its meeting held September
14th and supports staff recommendation.
DISCUSSION:
On August 31, 2009, the District received a claim from Mr. Gary Hombs requesting reimbursement
of $150.00 for expenses incurred to clear a blockage in the sewer lateral between the main sewer
and claimant's property line, plus $4,500.00 for anticipated expenses to replace 40' of clay pipe
from his house to the property line for a total of $4,650.00. The claimant experienced a back up in
his sewer line that caused sewage to backflow up into his shower. The claimant contacted a
plumbing company to clear the blockage. According to the attachments submitted by the claimant,
the drain was inspected with a camera after the blockage was removed and the video inspection
revealed a hole in the clay pipe.
The claimant alleges that because there is now a hole in the clay pipe, it is reasonable to expect
there will be continued problems in the future. The Claimant also stated that he is the current and
original property owner since 1972, and that the hole or defect must have existed since that time.
The Claimant is alleging the hole was caused by poor workmanship during construction and that it
was missed by city and or District inspectors.
Staff investigated the claim and discovered Mr. Hombs had contacted the District on August 14,
2009. A service call resulted and a Customer Service Report was completed. The customer
complaint focused on the sewer stoppage and determining if the District's sewer system was
causing the blockage. The call was assigned out and resulted in an inspection conducted by YLWD
maintenance staff who reported the sewer stoppage was on the customer's line. The District's
sewer main was inspected and found to be flowing fine.
According to the District's Sewer Rules and Regulations under Section 10.11: The customer shall
maintain in an operating condition and at his own expense each of the house connections.
However, in the event of breaks in the pipe of said service connection or connections, the District
shall repair or have repaired said service connection or connections and shall then bill the
appropriately responsible party or agency for the repair of said service connection or connections.
Based on the investigation and the documents submitted by the claimant, staff recommends the
claim be rejected.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors reviews all claims not settled by staff. Any claims and accompanying staff
reports are presented to the Board of Directors for consideration as they are received.
ATTACHMENTS:
Description: Type:
Damage Claim Backup Gary Hombs_091409.pdf Claim Form and Receipt Hombs Backup Material
PLEASE CONTACT YLWD RECORDS DIVISION
FOR THIS ATTACHMENT
(714) 701-3101
records@ylwd.com
ITEM NO. 6.8
AGENDA REPORT
Meeting Date: September 24, 2009 Budgeted: N/A
Total Budget: N/A
To: Board of Directors Cost Estimate: N/A
Funding Source: N/A
From: Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Presented By: Ken Vecchiarelli, General Dept: Administration
Manager
Reviewed by Legal: N/A
Prepared By: Annie Alexander, Executive CEQA Compliance: N/A
Secretary
Subject: ACWA Region 10 Election of Officers and Board Members for 2010 -2011 Term
SUMMARY:
ACWA's ten regions were established to provide geographic balance and representation by its
membership throughout the state. Region 10 encompasses both Orange and San Diego counties
and its board members are elected to represent the issues, concerns and needs of this region. The
District is entitled to cast one vote for each of the Region 10 positions (Chair, Vice Chair and five
members of the Board).
STAFF RECOMMENDATION:
That the Board of Directors nominate the following individuals as ACWA Region 10 candidates for
election:
Candidate for Chair:
Saundra Jacobs, Santa Margarita Water District
Candidate for Vice Chair:
Keith Lewinger, Fallbrook Public Utility District
Candidates for Board Members:
Jan Debay, Orange County Water District
Saundra Jacobs, Santa Margarita Water District
Darrell W. Gentry, Vallecitos Water District
Richard L. Vasquez, Vista Irrigation District
COMMITTEE RECOMMENDATION:
The Executive - Administrative - Organizational Committee discussed this item at its meeting held
September 15th and recommended nomination of the individuals listed in the staff recommendation.
DISCUSSION:
The Region 10 Chair and Vice Chair will serve on ACWA's Board of Directors for the next two year
term of office beginning January 1, 2010. Additionally, the newly elected Chair and Vice Chair will
make the Region 10 committee appointment recommendations to the ACWA President for the
2010 -2011 term. Also, either the Chair or Vice Chair will hold a seat on the ACWA Finance
Committee.
The Region 10 ballot is attached and includes the individuals recommended by the Region 10
Nomination Committee or an option to vote for individual candidates for Chair, Vice Chair and five
members of the Board. The appropriate voting delegate for our agency must complete the ballot.
The Board President must then sign the ballot indicating approval of the ballot. The completed ballot
will need to be returned to ACWA by September 30, 2009.
PRIOR RELEVANT BOARD ACTION(S):
The District has participated in previous ACWA Region 10 elections.
ATTACHMENTS:
Description: Type:
ACWA Region 10 Election.pdf Correspondence and Ballot Backup Material
i�Uta 1
Association of California Water Agencies � 2009
4imt, fUfti
August 7, 2009
TO: ACWA REGION 10 MEMBER AGENCY BOARD PRESIDENT
FROM: TIFFANY GIAMMONA, ACWA REGIONAL AFFAIRS
REPRESENTATIVE
SUBJECT: REGION 10 ELECTION FOR THE 2010 -2011 TERM
It is time to elect the 2010 -2011 ACWA Region 10 officers and board members who
will represent and serve the members of Region 10. Enclosed, you will find the
official ballot which includes the Region 10 Nominating Committee's recommended
slate as well as individual candidates running for the Region 10 Board.
Your agency is entitled to cast only one vote. Please review the enclosed ballot
and have your agency's authorized representative cast its vote for the slate as
recommended by the Region 10 Nominating Committee or cast its vote for a Region
10 chair, vice chair and three to five board members.
Return the ballot to ACWA by SEPTEMBER 30, 2009*
Attention: Katie Dahl, ACWA Region Coordinator
Please e-mail to katied@acwa.c_om or fax to 916- 561 -7124 or mail to:
Association of California Water Agencies
910 K Street, Suite 100
Sacramento, CA 95814
*Ballots received after September 30 will not be accepted.
REMEMBER, YOUR VOTE IS IMPORTANT. Region 10 board members are elected
to represent the issues, concerns and needs of your region. The Region 10 chair and
vice chair will serve on ACWA's board of directors for the next two year -term of office
beginning January 1, 2010. Additionally, the newly elected chair and vice chair will
make the Region 10 committee appointment recommendations to the ACWA president
for the 2010 -2011 term. Also, either the chair or vice chair will hold a seat on the
ACWA Finance Committee.
If you have questions, please contact me at tiffanyg @acwa.com or call me at 916-
441 -4545. Thank you for your careful consideration and participation in the Region
10 election process.
Enclosure: ACWA Region 10 Ballot
Association of California Water Agencies ')to K Street, Suite 100 , Sa( rOnIfIlk). CaIitornla 97)814- 916/441 -4545 1Av () 16/32 5-4849
Hall of the States 400 N. Cai.,itoI St- NNV, Sinte 15)7 So LA11, Washington, C).C. 200 01-1 S 1' 2 02/434 -47601 FNv 20 Ar 4- 47t1.i
www.acwa.com
Association
of California Region 10 Nominating Committee's
Water Agencies Recommended Slate
Arivc�c.ac� ❑ I concur with the Region 10 Nominating Committee's
Inform t;on recommended slate below.
Chair:
Peer Swan, Irvine Ranch Water District
Please return completed ballot
Vice Chair:
by September 30, 2009
Keith Lewinger, Fallbrook Public Utility District
E -mail: katied @acwa.com
Board Members:
Fax: 916- 551 -7124
Jan Debay, Orange County Water District
Mail: ACWA
Saundra Jacobs, Santa Margarita Water District
910 K Street, Suite 100
Darrell W. Gentry, Vallecitos Water District
Sacramento, CA 95814
Richard L. Vasquez, Vista Irrigation District
Region 10 Individual Board Candidate Nominations
General Voting Instructions:
I do not concur with the Region 10 Nominating Committee's
1. Please complete your agency
recommended slate. I will vote for individual candidates
information. The authorized
below as indicated.
representative is determined
by your agency in accordance
Candidates far Chair: (Choose ae)
C n
with your agency's policies and
Saundra Jacobs, Santa Margarita Water District
procedures. Region 10 Rules
El Peer Swan, Irvine Ranch Water District
and Regulations "require the
Candidates for Vice Chair: (Choose one)
Board President's signature
❑ Darrell W. Gentry, Vallecitos Water District
for approval."
9( Keith Lewinger, Fallbrook Public Utility District
2. You may either vote for
C didates for Board Members: (Max of 5 choices)
YJan
the slate recommended by
Debay, Orange County Water District
the Region 10 Nominating
Saundra Jacobs, Santa Margarita Water District
Committee or vote for
Darrell W. Gentry, Vallecitos Water District
individual region board
Peer Swan, Irvine Ranch Water District
members. Please mark the
Richard L. Vasquez, Vista Irrigation District
appropriate box to indicate
your decision.
Yorba Linda Water District
AGENCY NAME
AUTHORIZED REPRESENTATIVE
BOARD PRESIDENT SIGNATURE
September 24, 2009
DATE
ITEM NO. 6.9
AGENDA REPORT
Meeting Date: September 24, 2009 Budgeted: N/A
Total Budget: N/A
To: Board of Directors Cost Estimate: N/A
Funding Source: N/A
From: Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Presented By: Ken Vecchiarelli, General Dept: Administration
Manager
Reviewed by Legal: N/A
Prepared By: Annie Alexander, Executive CEQA Compliance: N/A
Secretary
Subject: ACWA Committee Appointment Nominees for 2010 -2011 Term
SUMMARY:
Committees are an integral part of ACWA's activities and policy development. The end of the
current committee term is in December 2009 and ACWA has requested nominations from its
membership.
STAFF RECOMMENDATION:
That the Board of Directors nominate William R. Mills, Director, for appointment to the ACWA
Groundwater Committee and Arthur G. Kidman, Legal Counsel for appointment to the ACWA Legal
Affairs Committee.
COMMITTEE RECOMMENDATION:
The Executive - Administrative - Organizational Committee discussed this item at its meeting held
September 15th and supports staff recommendation.
DISCUSSION:
ACWA has requested nominations for consideration for upcoming committee appointments for the
2010 -2011 term. Attached are descriptions of each of the committee's purposes and responsibilities
including the number and location of meetings held each year.
Current committee members must stand again for reappointment by completing and submitting to
ACWA the attached committee consideration form by September 30, 2009.
Compensation for Directors is set at $150 per meeting with a limit of 10 meetings per month.
Directors and staff will be reimbursed for actual costs to attend activities not to exceed: $750 for
round trip travel, $400 per night for lodging, $50 per day for meals and $50 per day for actual and
necessary expenses. Costs will vary according to the ACWA committee selected and location and
frequency of committee meetings.
PRIOR RELEVANT BOARD ACTION(S):
Director Mills is currently serving on the ACWA Groundwater Committee and Mr. Kidman on the
ACWA Legal Affairs Committee.
ATTACHMENTS:
Description: Type:
ACWA Committee Nominations.pdf Correspondence Backup Material
Association of California Water Agencies
Sim v 1010
l ) �u
August 4, 2009
TO: MEMBER AGENCY BOARD PRESIDENT'S
MEMBER AGENCY GENERAL MANAGER'S
FROM: GLEN PETERSON, ACWA PRESIDENT
RECEIVED
AUG 1 1 2009
YORBA LINDA WATER DISTRICT
SUBJECT: ACWA COMMITTEE APPOINTMENT NOMINEES FOR THE
2010 -2011 TERM
PLEASE RESPOND BY SEPTEMBER 30, 2009
Committees are an integral part of ACWA's activities and policy development. The end of the
current committee term is fast approaching and it is time again to request committee nominations
from ACWA members. New officers (President/Vice President) will be elected at the fall
conference, so it is time to prepare to reconstitute all committees for the 2010 -2011 term.
In submitting names for consideration, please do so with the understanding that committees need
active, involved individuals able to expend the time and provide their expertise if appointed.
Please keep in mind, that the district is responsible for all costs associated with the
participation of their representative on committees.
An important part in helping committees to be as effective as possible is attendance. ACWA's
bylaws state, "Two consecutive, unexcused absences from an ACWA limited committee shall
constitute a resignation and a replacement will be named as soon as possible." Also, those with a
record of repeated, excused absences will be reviewed and considered for replacement.
The following information is enclosed in this packet.
• Current agency committee representation (if you receive a blank report, this indicates
your agency has no committee representation)
• Committee attendance records (only for limited committees)
• Summary of ACWA's Committee Purposes and Responsibilities
• Committee consideration form (before you begin, please make extra copies)
Association of California Water Agencies 910 K Street, Suite 100, Sacramento, CaIiforni, 16814 -3577 916/441 -4545 I-Ax 916/325-4849
Hall of the States 400 N, Capitol St., N.W., Suite 357 South, Washington, D.C. 20001 -1512 202/434 -4760 rAx 202/434 -4763
www.acwa.com
Committee Appointments
Page 2
• Sample committee consideration form
• Committee Timeline
All correspondence and forms regarding committee appointments must be in the ACWA office
no later than September 30, 2009 to be eligible for consideration. Please contact Kelly Smith at
(916) 441 -4545 or kellys@acwa.com, if you have any questions concerning the committee
appointment process.
We appreciate your timely attention to this matter.
Enclosures
GP:ks
Association of Standing and Regular Committee Participation by Agency
California Water Agencies
5rme 1910
! vafier� hip Afld� is ;icy inf:ymi;i1i[)n
Yorba Linda WD
Mr. Arthur G. Kidman
Legal Affairs Committee Member
Mr. William R. Mills, Jr.
Groundwater Committee
07/2312009 10:34;42AM
Member
ACWA COMMITTEES
PURPOSES AND RESPONSIBILITIES
COMMUNICATIONS COMMITTEE - STANDmGlUmi ED
MEETINGS ARE HELD 4 TIMES A YEAR
• One at both the Fall and Spring conferences
• One at the Sacramento office between conferences
• One at a member agencies site between conferences
The purpose of the ACWA Communications Committee is to develop and make
recommendations to the Board of Director's and association staff regarding
comprehensive internal and external communications /public affairs programs.
Programs are crafted to support ACWA and its members' positions on legislative,
regulatory, and policy issues.
The committee is responsible for developing and updating a comprehensive
communications plan for ACWA. The committee promotes the development and
implementation of sound public information and education programs and
practices among member agencies. It prepares materials that can be duplicated
or used by member agencies for their local public information/education efforts.
As a member of the committee, you will be enrolled as an active participant in
ACWA's Outreach Program. The committee also provides guidance to ACWA's
Communications Department.
ENERGY COMMITTEE - STANDING/UNLwTED
MEETINGS ARE HELD 2 TIMES A YEAR
• One at both the Fall and Spring conferences
The purpose of the Energy Committee is to work with staff in developing and
making recommendations to the Board of Directors regarding:
• Programs to assure an adequate power supply for member agencies,
including energy, availability, pricing, distribution and hydro generation
• Policy recommendations relating to the development of new power
sources
• Recommended positions regarding state and federal legislation to the
State Legislative and Federal Affairs Committees
• Assistance with the development, direction and work associated with
representation before the Public Utilities Commission, the Federal Energy
Regulatory Commission and other regulatory agencies dealing with
energy
• Educate members on all energy matters having impact on their operations
ACWA COr mrrrEES
PURPOSES AND RESPONSIBILITIES
PAGE 2
FEDERAL AFFAIRS COMMITTEE - ,STANDING /LIMITED
MEETINGS ARE HELD 4 TIMES A YEAR
• One at both the Fall and Spring conferences
• Two between conferences (Jan & Sept) in the Sacramento office
The Federal Affairs Committee coordinates with other ACWA committees
regarding their input on any issues directly related to federal issues before both
Congress and the Federal administrative branches. As a member of the
committee, you will be enrolled as an active participant in ACWA's Outreach
Program.
The committee currently has four separate subcommittees. Committee members
have the opportunity to sign-up for as many of the subcommittees as they want,
plus being supplemented by other members with interest in a focused area. The
subcommittees with areas of responsibility are:
• Federal Projects Subcommittee: Responsible for the oversight and policy
direction for issues pertaining to the federal water projects in California.
• Water Environment Subcommittee: Responsible for oversight and policy
direction on the Clean Water Act, and agricultural drainage.
• Water Supply Subcommittee: Responsible for oversight and policy
direction on the Safe Drinking Water Act and Endangered Species Act.
• Policy Subcommittee: Responsible for policy direction and
recommendations to the ACWA Board of Directors between full Federal
Affairs Committee meetings. It is comprised of the chairs of the various
subcommittees.
FINANCE COMMITTEE - STANDING/LIMITED
MEETINGS ARE HELD APPROXIMATELY 4-5 TIMES A YEAR
• One at both the Fall and Spring conferences
• All other meetings are held in the Sacramento office
The Finance Committee makes recommendations to the Board of Directors
regarding annual budgets, investment strategies, annual audits and the selection
of the auditor, the dues formula and schedules and other financial matters that
may come before the committee. Each committee member will be expected to
serve on at least one of the subcommittees, which are:
• Audit Subcommittee
• Budget Subcommittee
• Investment Subcommittee
• Revenue Subcommittee
• Education Subcommittee
ACWA COMMITTEES
PURPOSES AND RESPONSIBILITIES
PAGE 3
GROUNDWATER COMMITTEE - STANDING/UNLIMITED
MEETINGS ARE HELD 4 TIMES A YEAR
• One at both the Fall and Spring conferences
• One in Northern California between conferences
• One in Southern California between conferences
The Groundwater Committee monitors state and federal regulations and
legislation that could affect the quality or quantity of groundwater, conducts
studies, develops policies regarding the management of groundwater and
coordinates with other ACWA committees on issues directly related to
groundwater.
Committee members are expected to participate in a variety of activities
including writing legislation, preparing comments for state or federal hearings on
groundwater issues, developing programs for workshops and conferences, and
providing input on state and federal legislation. As a member of the committee,
you will be enrolled as an active participant in ACWA's Outreach Program.
INSURANCE AND PERSONNEL COMMITTEE - STANDING/LIMITED
MEETINGS ARE HELD 4 TIMES A YEAR
• One at both the Fall and Spring conferences
• One in April in the Sacramento office
• One in July in Southern California
The Insurance and Personnel Committee works with staff in developing,
reviewing and making recommendations to the Board of Directors regarding the
following:
• All ACWA group insurance program offerings
• Annual contract negotiations and renewal of all group employee benefit
plans.
• Sponsor special studies on insurance - related problems and issues
• Sponsor safety programs for risk management or workers' compensation
claims
• Define the scope of any audit to be performed by an independent actuary,
as needed
• Gather, develop and publish comparative data on salary ranges, employee
benefits and other personnel and administrative data pertinent to the
management of member agencies
LEGAL AFFAIRS COMMITTEE - STANDING/LIMITED
MEETINGS ARE HELD APPROXIMATELY 2 -3 TIMES A YEAR
• One at both the Fall and Spring conferences
• As needed in between the conferences
ACWA COMMITTEES
PURPOSES AND RESPONmmrrms
PAGE 4
LEGAL AFFAIRS COMMITTEE - CONTINUED
The committee's primary purpose is to support the mission of the Association,
and more particularly, to deal with requests for assistance involving legal matters
of significance to ACWA member agencies, water rights matters, proposed
ACWA bylaw revisions, etc.
The committee also works with staff to produce publications to assist water
agency officials in complying with applicable state and federal laws. The
committee's areas of responsibility include:
• Amicus curia filings on important cases
• Commenting on proposed regulations and guidelines of state agencies
such as Fair Political Practices Commission regulations or opinions and
CEQA implementation guidelines
• Entering a suit as primary litigant
• Dealing with any water rights matters of interest to member agencies
• Reviewing all proposed ACWA bylaws for technical competence and
consistency with the nonprofit corporation law and other bylaws
LOCAL GOVERNMENT COMMITTEE - STANDING/LIMITED
MEETINGS ARE HELD 4 TIMES A YEAR
• One at both the Fall and Spring conferences
• Two in between the conferences in the Sacramento office
The Local Government Committee:
• Recommends policies to the State Legislative Committee and the Board
of Directors on matters affecting water agencies as a segment of local
government in California, such as planning issues and local government
organization and finance
• Plans and presents a program at each ACWA conference relating to local
governance issues affecting water agencies
• Gathers data and disseminates information on the value of special
districts
• Disseminates information promoting excellence in service delivery
• As a member of the committee, you will be enrolled as an active
participant in ACWA's Outreach Program.
MEMBERSHIP COMMITTEE - REGULARIUNLIMITED
MEETINGS ARE HELD 2 TEWES A YEAR
• One at both the Fall and Spring conferences
The Membership Committee takes any recommendation regarding ACWA policy
to the ACWA Board of Directors for approval, meets to review and make
recommendations regarding membership eligibility and all membership
applications; assists the staff with the development of recruitment and retention
programs and reviews and makes recommendations regarding an equitable dues
structure to the ACWA Finance Committee.
ACWA COMMITTEES
PURPOSES AND RESPONSIBILITIES
PAGE S
STATE LEGISLATIVE COMMITTEE - STANDING /LIMITED
MEETINGS ARE HELD APPROXIMATELY 10-I2 TIMES A YEAR
Every three weeks during Session in the Sacramento Office
One planning meeting at the end of the year in the Sacramento Office
The State Legislative committee sets state legislative policy for the Associations.
Committee members are responsible for reading relevant legislation, developing
positions, working with staff to draft appropriate amendments to bills, providing
input to the ACWA Board of Directors, and directing ACWA legislative staff on
legislative matters. As a member of the committee, you will be enrolled as an
active participant in ACWA's Outreach Program.
WATER MANAGEMENT COMMITTEE - STANDINGILIMITED
MEETINGS ARE HELD 4 TIMES A YEAR
• One at both the Fall and Spring conferences
• Two between conferences in the Sacramento office
The purpose of the Water Management Committee is to work with staff in
developing and making recommendations to the Board of Directors regarding
policy and programs on significant areas of concern in water management,
review and recommend positions regarding legislation and regulations as
requested by other committees, select recipients of the Theodore Roosevelt
Environmental Awards.
The committee is also responsible for the gathering and dissemination of
information regarding management of agricultural and domestic water,
conjunctive use, water management and conservation activities, development and
use of water resources, and wastewater treatment and its reclamation and reuse.
As a member of the committee, you will be enrolled as an active participant in
ACWA's Outreach Program.
ACWA COMMITTEES
PURPOSES AND RESPONSIBILITIES
PAGE 6
WATER QUALITY COMMITTEE - STANDING/UNLIMITED
MEETINGS ARE HELD BY SUBCOMMITTEES
Safe Drinking Water Subcommittee meets 4 times a year
• One at both Fall and Spring conferences
• One in Northern California between conferences
• One in Southern California between conferences
Clean Water Subcommittee meets 3 times a year
• One at both the Fall and Spring conferences
Water Quality Committee was established to recommend policy and programs to
the Board of Directors, State Legislative Committee and/or Federal Affairs
Committee; promote cost effective state and federal water quality regulations
affecting both agricultural and domestic water agencies; and provide a means for
members to work together to develop and present unified comments on water
quality regulations, as well as to coordinate with other organizations. The
ACWA bylaws provide authority to the committee to develop and recommend
ACWA positions and testimony on water quality regulatory issues. As a member
of the committee, you will be enrolled as an active participant in ACWA's
Outreach Program.
COMMITTEE CONSIDERATION FORM
ASSOCIATION OF CALIFORNIA WATER AGENCIES
910 K Street, Suite 100
Sacramento, California 95814 -3577
(916) 441 -4545 FAX (916) 554 -2324
This is NOT an address change form — any *Rank
addresses, phone numbers or emails 1 =first choice
entered on this form will not be changed in 2= second choice
ACWNs database. 3 =third choice
QUESTIONS? Please call Kelly Smith at ACWA (916) 4414545
RECOMMENDATION SUBMITTED BY:
Agency/District Name Yorba Linda Water District
SIGNATURE
Phone 714- 701 -3021
Title General Manager
Either the Agency /District General Manager or Board President must sign this form.
NAME
Please print legibly
COMMITTEE
z
William R. Mills
Groundwater Committee
1
Arthur G. Kidman
Legal Affairs Committee
1
QUESTIONS? Please call Kelly Smith at ACWA (916) 4414545
RECOMMENDATION SUBMITTED BY:
Agency/District Name Yorba Linda Water District
SIGNATURE
Phone 714- 701 -3021
Title General Manager
Either the Agency /District General Manager or Board President must sign this form.
ACWA
COMMITTEE APPOINTMENT
Process 1 Timeline
Amu
ST
7t" Committee Appointment Packets are sent to all Agency
general managers, board presidents & Friends of ACWA
contacts.
The packet contains:
■ List of all agency staff, directors, associate / affiliate
members currently serving on ACWA committees.
■ Committee descriptions, purposes / responsibilities.
■ Committee consideration form and sample for the
2010 -2011 term.
■ 2010 -2011 Committee consideration process/ timeline
outline.
14 t Letters are sent to all current committee members notifying
them of the process for reappointment to ACWA
committees. Important note: all current committee
members must stand again for reappointment by completing
and submitting to ACWA a committee consideration form.
,SEPTEMBER,
30ei Deadline: All committee consideration forms must be
submitted to ACWA.
OCTOBER
NOVEMB R
19th
16th - 27th
DECEMBER
2nd
14th
31th
JANUARY
Committee Considerations are compiled and organized for
recommendations by the new Region Chairs.
Deadline: The Incoming Region Chairs / Vice Chairs will
make their recommendations for committee appointments.
They will meet with the Outgoing and Incoming Region
Chairs / Vice Chairs for training, input and continuity of the
committee process.
Region recommendations are compiled and organized for
the new ACWA President.
Region committee recommendations are submitted to the
incoming ACWA President and Vice President for their
consideration.
Deadline: for the ACWA President to complete committee
appointments.
ACWA sends official appointment letters to new committee
members who will serve for the 2010 -2011 term.
5th ACWA sends letters to those not receiving an appointment to
ACWA committees and places those individuals on a waiting
list for possible future appointment as vacancies occur.
ITEM NO. 6.10
AGENDA REPORT
Meeting Date: September 24, 2009 Budgeted: N/A
Total Budget: N/A
To: Board of Directors Cost Estimate: N/A
Funding Source: N/A
From: Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Presented By: Ken Vecchiarelli, General Dept: Administration
Manager
Reviewed by Legal: N/A
Prepared By: Annie Alexander, Executive CEQA Compliance: N/A
Secretary
Subject: Reschedule Board Meetings
SUMMARY:
On November 26 and December 24, the regularly scheduled Board of Directors meetings conflict
with the Thanksgiving and Christmas Eve holidays, respectively. Staff recommends rescheduling
these Board meetings to a different date. Director Armstrong has also requested that the Board
consider rescheduling the meeting on October 22, 2009 to a different date.
STAFF RECOMMENDATION:
That the Board of Directors approve and authorize the General Manager to reschedule the Board
meetings as follows:
• Reschedule the Board meeting on November 26, 2009 to Wednesday, November 25, 2009 at
8:30 a.m.
• Reschedule the Board meeting on December 24, 2009 to Wednesday, December 23, 2009 at
8:30 a.m.
• Reschedule the Board meeting on October 22, 2009 to Wednesday, October 21, 2009 at 8:30
a.m.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors makes changes occasionally to reschedule Board and Committee meetings
that conflict with holidays, conferences or special events.
AGENDA REPORT
Meeting Date: September 24, 2009 Budgeted:
Total Budget:
To: Board of Directors Cost Estimate:
Funding Source:
From: Ken Vecchiarelli, General Account No:
Manager
Job No:
Presented By: Steve Conklin, Engineering Dept:
Manager
Reviewed by Legal:
Prepared By: Steve Conklin, Engineering CEQA Compliance:
Manager
Subject: Recycled Water Project Planning Study
SUMMARY:
ITEM NO. 7.1
Yes
$1,800,000
$75,000 (Dist. share)
Water Revenue Bond
101 -2700
200807
Engineering
N/A
N/A
The District is pursuing a grant from the State Water Resources Control Board to fund up to 50% of
the cost of a Water Recycling Facilities Planning Study. A grant application has been prepared
which requires the inclusion of a resolution by the Board authorizing the application and acceptance
of the grant. Copies of the grant application and draft resolution are attached for review and
consideration.
STAFF RECOMMENDATION:
That the Board of Directors approve Resolution No. 09 -18 authorizing the General Manager and
Assistant General Manager to file for a Water Recycling Facilities Planning Grant from the State
Water Resources Control Board in the amount not to exceed $75,000.
COMMITTEE RECOMMENDATION:
The Planning- Engineering- Operations Committee discussed this item at its September 3, 2009
meeting and supports staff recommendation.
DISCUSSION:
At its July 2, 2009 meeting, staff briefed the Committee on a potential recycled water project being
pursued by the City of Anaheim. The project would include a small -scale treatment plant that would
treat wastewater from an adjacent sewer line, with the product water used for landscape irrigation in
the vicinity of the civic center. It was noted that Anaheim received a grant from the SRWCB for the
planning study for the project. The Committee asked staff to investigate a similar project for the
District and pursue grant funding.
Staff determined that grant funding is available to cover 50% of the cost of facilities planning, up to
$75,000 as the state's share. Thereafter, staff completed a grant application and plan of study, and
is requesting approval of the required resolution to accompany the application package.
ATTACHMENTS:
grant application form.pdf
Recyc Wtr Draft PI of Study Aug09.pdf
Description:
Grant Application
Plan of Study
Type:
Backup Material
Backup Material
09 -18 -
Resolution 09 -18 Resolution
Authorization to File for State Water Resources Control Board Grant.doc
State Water Resources Control Board
Division of Financial Assistance Office
of Water Recycling
Water Recycling Facilities Planning Grant Application
A. Applicant Information
Agency Name: Yorba Linda Water District
Street Address: 1717 E. Miraloma Ave, Placentia, CA 92870
Mailing Address 1717 E. Miraloma Ave, Placentia, CA 92870
Authorized Representative (Name/Title /Phone): Steve Conklin /Engineering Manager 714 - 701 -3102
Contact Person (Name/Title/Phone): Steve Conklin/Engineering Manager 714 - 701 -3102
B. Facilities Planning Study Information
1. Study Title: Water Recycling Facility Plan
2. Regional Water Quality Control Board: Region 8
3. Estimated Project Schedule:
a. Study starting date: December 10, 2009
b. Submittal of draft facilities Ian: March 10, 2010
c. Submittal of final facilities plan: May 10, 2010
4. Plan of Study: Please submit a plan of study prepared according to the directions in the Water
Recycling Funding Guidelines. (Label this as Attachment 1.)
C. Study Budget
1. Total Study Cost: $150,000
2. Requested Grant Amount: $75,000
(The maximum grant is 50 percent of the total eligible study cost up to a maximum grant of $75,000.)
3. Funds for Cash Flow: The grant applicant is expected to have funds available to handle cash flow
for the entire study cost, pending receipt of grant disbursements. Does the Agency have local funds
on hand to cover the entire estimated study cost? X Yes ❑ No
4. Other Financial Assistance: Describe any other loans, grants, or other financial assistance being
provided to the grant applicant to assist in this study —None
D. Authorization
Submit a certified copy of a resolution adopted by the governing body authorizing the application and
acceptance of a grant from the Water Recycling Facilities Planning Grant Program. A model
resolution is provided for your reference. (Label this as Attachment 2.)
E. Certification and Signature of Authorized Representative
I certify that the information in this application, including all attachments, is true and correct to the
best of my knowledge and belief. I understand that updated information will be required to be
submitted later. Signature:
Date:
Printed Name:
Agency's Federal I.D. No.: 952078694
Hi
Attachment 1
Yorba Linda Water District
Plan of Study
1. Recycle Water Service Area
Yorba Linda Water District (District) is an independent special district that
provides water and sewer service to residents and businesses within its service
area. The District's history dates back to 1909 when the privately owned Yorba
Linda Water Company was formed. The present District was organized as the
Yorba Linda County Water District (YLCWD) on January 2, 1959, as a result of a
vote of local residents.
Through 1959, the service area was largely rural in character with a small
residential community at its center. In 1959, the service area covered 4,710 acres
and the YLCWD provided service to 1,412 active connections. From 1959
through the mid- 1970's, YLCWD experienced a gradual transition from a rural,
agriculturally oriented area to a suburban community. In 1978, YLCWD's Board
of Directors agreed to annex lands to the east of then current boundaries that more
than doubled YLCWD's size.
The District is located in north Orange County, California. Figure 1.1 shows the
District's service area within the county. The service area was originally located
within an unincorporated area of Orange County, but it now lies mostly within the
City of Yorba Linda (incorporated in 1967). In addition to serving the City of
Yorba Linda, the District also provides water service to areas within the cities of
Brea, Placentia, and Anaheim. In addition, the District's service area still
includes some unincorporated county "islands." The area within the District's
service area is about 14,500 acres.
Plan of Study Page 1
STUDY
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FIGURE 1.1
VICINITY MAP
YORBA LINDA WATER DISTRICT
Plan Of Study Page 2
The District provides water for landscape irrigation to golf courses, parks and
street medians throughout the service area. This water recycling facilities plan
will identify which District customers can be beneficially served with recycled
water.
2. Potential Source of Recycled Water
There are no existing recycled water treatment facilities in or around the District.
The Orange County Water District produces Title 22 recycled water in Fountain
Valley for the purpose of direct reuse (i.e. recycled water for irrigation of golf
courses, parks, street medians, agricultural, etc.), groundwater recharge and ocean
water intrusion barrier. There are no plans for this recycled water to be used for
other purposes within the Yorba Linda Water District service area.
This water recycling facilities plan will investigate construction of a new water
recycling facility. The water recycling facilities plan may recommend the
diversion of raw wastewater from existing trunk sewer pipelines within the
District into a new water recycling facility (i.e. scalping plant) to produce Title 22
recycled water within the District. The District has several sewer pipelines that
may have enough flow to supply a small water recycling facility.
3. Current Wastewater Use
Within its political boundary, the District owns and maintains nearly 150 miles of
various diameter sewer pipes and one sewer lift station. This area serves about
11,786 single family, commercial, industrial and public school accounts, and
1,240 multiple dwelling units (condominiums, mobile homes, and apartments) for
a total of about 13,206 services.
Outside of its political boundary, the District also owns and maintains
approximately 18 miles of sewer system in the "Locke Ranch" area. Here, there
are about 1,565 single family, commercial, industrial and public school sewer
connections. These customers receive their water service from the Golden State
Water Company and pay for sewer service on their property tax bills.
Sewer is collected within the District and delivered to the Orange County
Sanitation District (OCSD) trunk sewer system. Sewer flows by gravity to
OCSD's Reclamation Plant No. 1, which is located in the City of Fountain Valley,
about 4 miles northeast of the ocean and adjacent to the Santa Ana River. The
plant provides advanced primary and secondary treatment and supplies
secondary- treated water to OCWD which further treats and distributes the water
for various uses, including groundwater recharge, and operation of ocean water
intrusion barrier system.
Plan of Study Page 3
4. Sources of Recycled Water
The District will evaluate diverting raw sewage to a new water recycling facility.
The District operates sewer pipelines that may have sufficient flow to supply a
treatment plant.
al'T GF YGPBA �NDA
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- FIGURE 2.2
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The potential study area will include the entire district service area. (see Figure
2.2).
5. Wastewater and Water Jurisdiction
The District and City of Yorba Linda have jurisdiction over wastewater within the
City. OCSD has jurisdiction of the sewer flow after it is delivered to its trunk
sewer mains.
The District provides potable water service to most of the City of Yorba Linda
(see Figure 2.2). A small portion of the City is served by Golden State Water
Company. The proposed new water recycling facility and potential distribution
system will be entirely within the District's boundary.
Plan of Study Page 4
6. Alternatives to be Evaluated
The proposed water recycling facilities plan will analyze potential recycled water
customers within the District and other alternative sources to supply a new water
reclamation facility. The study will describe the benefits of decreasing
groundwater extractions and decreasing imported water. The plan will include an
economic analysis of alternatives.
A new recycled water system will include a water recycling facility and
distribution system. The water recycling facility can be contained within a
building and the water quality will meet Title 22 standards. The analysis will
identify the benefit to reduce groundwater pumping and imported water.
The alternatives will evaluate the cost to treat, distribute and operate a water
recycling facility and distribution system to supply specific customers. Water
quality restrictions may require additional treatment for certain types of use and
will be evaluated as part of the water recycling facilities plan. The water
recycling facilities plan will evaluate the water quality requirements of existing
customers and will determine if the water recycling facility can meet or exceed
those water quality requirements.
7. Opportunities for Stakeholder Participation
The District will evaluate potential recycled water customers and identify the best
sources of supply. After completion of the water recycling facilities plan the
District's Board will review and comment at a public meeting. Stakeholders will
be notified of the draft water recycling facilities plan and will have the
opportunity to comment. The District will also perform public outreach to
potential recycled water customers recommended in the study.
8. Schedule
The District plans to start the water recycling facilities plan immediately upon
acceptance of this application. Listed below are the project milestones:
• start water recycling facilities plan - December 10, 2009
• submit draft report- March 10, 2010
• submit final report- May 10, 2010
9. Potential Delays
The District does not anticipate any potential delays to completing the water
recycling facilities plan. The District will inform the OCSD and the OCWD of the
proposed report and encourage their cooperation.
10. Roles and Responsibilities
The District will contract with a qualified consulting engineering firm to develop
the water recycling facilities plan. The plan will identify a location for the
Plan of Study Page 5
treatment facility, which may be outside the District's sewer service area. If the
plan recommends utilizing sewer flows from within the City, an inter - agency
agreement may be executed. If the plan identifies and recommends potential
recycled water customers within the Golden State Water Company's service area,
an inter - agency agreement may be executed. All costs associated with the water
recycling facilities plan will be accounted separately.
11. Proposed Budget
The District will contract with an engineering consulting firm for the preparation
of the water recycling facilities plan. The scope of work will include:
• investigate potential water recycling facility locations
• perform sewer flow monitoring to understand total wastewater available to
supply the water recycling facility
• perform water quality testing of wastewater in the sewer
• evaluate treatment alternatives to meet or exceed Title 22 quality.
• identify potential recycled water customers and their quality requirements
• evaluate distribution and storage alternatives
• perform a cost analysis for each alternative
• prepare a water recycling facilities plan summarizing analysis' and
recommendations
The District estimates the preparation of the water recycling facilities plan will
cost $150,000. The District will utilize its Capital Program funds to support the
cost of preparation of the water recycling facilities plan until grant
reimbursement. The District will confirm funding approval with the SWRCB
before work begins on the Water Recycling Facilities Plan.
Plan of Study Page 6
RESOLUTION NO. 09-18
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
AUTHORIZING THE GENERAL MANAGER AND
ASSISTANT GENERAL MANAGER TO FILE FOR A
WATER RECYCLING FACILITIES PLANNING GRANT FROM
THE STATE WATER RESOURCES CONTROL BOARD
IN THE AMOUNT NOT TO EXCEED $75,000
BE IT RESOLVED, by the Yorba Linda Water District Board of Directors that the
General Manager and Assistant General Manager are hereby authorized and directed
to sign and file, for and on behalf of the Yorba Linda Water District, A Financial
Assistance Application for a grant from the State Water Resources Control Board in the
amount not to exceed $75,000, for a Water Recycling Facilities Planning Grant for the
Yorba Linda Water District, and
BE IT RESOLVED, that the Yorba Linda Water District hereby agrees and further does
authorize the aforementioned representative or his designee to certify that the District
has and will comply with all applicable state and federal statutory and regulatory
requirements related to any federal and state grants received, and
BE IT FURTHER RESOLVED, that the General Manager or Assistant General Manager
or his designee of the Yorba Linda Water District is hereby authorized to negotiate and
execute a grant contract and any amendments or change orders thereto, and to certify
grant disbursement on behalf of the Yorba Linda Water District.
PASSED AND ADOPTED this 24th day of September, 2009 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
John W. Summerfield, President
Yorba Linda Water District
ATTEST:
Ken Vecchiarelli, Secretary
Yorba Linda Water District
Resolution No. 09 -18 Authorization to File for State Water Resources Control Board Grant
AGENDA REPORT
Meeting Date: September 24, 2009
Subject: Executive Administrative - Organizational Committee
(Summerfield /Mills) Alternate: Collett
Minutes of meeting held September 15, 8:00 a.m.
Meeting scheduled for October 20, 4:00 p.m.
�
ATTACHMENTS:
Name: Description:
091509 EAO - Minutes.doc EAO Mtg Minutes 09/15/09
ITEM NO. 9.1
Type:
Backup Material
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC- ADMIN- ORGANIZATIONAL COMMITTEE MEETING
September 15, 2009
A meeting of the Executive - Administrative - Organizational Committee was called to
order by Director Summerfield at 8:00 a.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE
Director John Summerfield, Chair
Director William R. Mills
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
STAFF
Ken Vecchiarelli, General Manager
Pat Grady, Assistant General Manager
2.1. ACWA Region 10 Election of Officers and Board Members for 2010 -2011
Term
The Committee discussed the slate of nominees and made
recommendations on the ballot for the Board's consideration at the next
meeting on September 24, 2009.
2.2. ACWA Committee Appointment Nominees for 2010 -2011 Term
The Committee discussed ACWA Committee Appointments to two
committees and will recommend these appointments for the Board of
Directors to consider at their meeting on September 24, 2009.
2.3. Input for Development of the Orange County Board of Supervisors' 2010
Legislative Platform
The Committee had no recommendations for this item and briefly
discussed the proposed legislative platform.
2.4. Reschedule Board Meetings
The Committee discussed staff's recommendations and agreed to support
the proposed changes at the next Board of Directors meeting on
September 24, 2009.
3. DISCUSSION ITEMS
3.1. Report on Legislative Activities — Sacramento Advocates
The Committee briefly discussed the report and the lack of progress on
meaningful legislation in support of water infrastructure projects and a
solution to the Bay Delta issues.
1
3.2. Report on Grant Activities — Townsend Public Affairs
The Committee discussed the report and requested a matrix from staff
that reflects current activities and attempts to acquire grant funding. The
matrix will list the projects submitted and programs under which the
District is seeking funds for these projects.
3.3. General Counsel's Monthly Summary Billing Report
The committee reviewed the updated report and had no comments.
3.4. Public Attendance at Board of Directors Meetings
Staff handed out a spreadsheet that reflected the number of people that
spoke or that went on record as attending the morning and evening Board
of Directors meetings since the Freeway Complex Fires incident. Since
staff does not take record of attendance at the meetings, the actual
number of attendees is likely to be higher than the number of attendees
that go on record for speaking during the public comments section of the
agenda.
3.5. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The Committee adjourned at 8:42 a.m. The next regular meeting of the
Executive - Administrative - Organizational Committee will be held on
October 20, 2009 at 4:00 p.m.
2
ITEM NO. 9.3
AGENDA REPORT
Meeting Date: September 24, 2009
Subject: Personnel -Risk Management Committee
(Armstrong /Collett) Alternate: Summerfield
Minutes of meeting held September 14, 4:00 p.m.
Meeting scheduled for October 12, 4:00 p.m.
— U� �
ATTACHMENTS:
Name: Description: Type:
091409 PRM - Minutes.doc PRM Meeting Minutes 09/14/09 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL -RISK MANAGEMENT COMMITTEE MEETING
September 14, 2009
A meeting of the Personnel -Risk Management Committee was called to order by
Director Armstrong at 4:00 p.m. The meeting was held at the District's Administrative
Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE
Director Paul R. Armstrong, Chair
Director John W. Summerfield, Alternate
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
STAFF
Ken Vecchiarelli, General Manager
Gina Knight, Human Resources Mgr
2.1. Damage Claim Filed by Gary Hombs
The Committee discussed the claim filed by Gary Hombs. The Committee
requested for the possibility of District staff being able to review a copy of
the inspection log regarding subject pipe prior to the next Board of
Director's meeting to confirm the exact location of the hole in the sewer
lateral. The Committee will recommend to the Board of Directors to reject
the claim at the September 24, 2009 Board Meeting.
2.2. Damage Claim Filed by Ruby Murdock
The Committee discussed the claim filed by Ruby Murdock. The
Committee will recommend to the Board of Directors to reject the claim at
the September 24, 2009 Board Meeting.
2.3. ACWA/JPIA General Liability Insurance Deposit Premium October 1, 2009
through September 30, 2010 and Retrospective Allocation Point
The Committee reviewed the liability premium for the upcoming year.
The Committee will recommend to the Board of Directors approval of the
premium and that the Retrospective Allocation Point remain at $25,000.
3. DISCUSSION ITEMS
3.1. Status of Recruitments
Staff gave an update on the following current recruitments: Finance
Director, Water Quality Engineer, Accounting Assistant II and Plant
Operator II. Interviews for the Finance Director and Plant Operator II will
have been conducted by the next Board Meeting of September 24, 2009.
3.2. Status of Department Activities
Staff gave an update on the following department activities: status of
current update /review of District Policies and Procedures, District on -site
training, current recruitments and District employee related functions.
3.3. Status of Risk Management Activities
Staff discussed the most recent claims received by the District under the
Action Calendar Section of this meeting.
3.4. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The Committee adjourned at 4:53 p.m. The next regular meeting of the
Personnel -Risk Management Committee will be held October 12, 2009 at
4:00 p.m.
2
Meeting Date:
Subject:
ATTACHMENTS:
ITEM NO. 9.6
AGENDA REPORT
September 24, 2009
MWDOC /OCWD Ad Hoc Committee
(Mills /Collett) Alternate: Summerfield
• Minutes of meeting held September 22, 4:00 p.m. (To be provided at the
meeting.)
Meeting scheduled for November 24, 4:00 p.m.
Description: Type:
092209 MWDOC OCWD - Minutes.doc MWDOC /OCWD Mtg Minutes 09/221�19 Contract
MINUTES OF THE
YORBA LINDA WATER DISTRICT
MWDOC AND OCWD AD HOC COMMITTEE MEETING
September 22, 2009
A meeting of the YLWD - MWDOC -OCWD Ad Hoc Committee was called to order at 4:00
p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma
Ave, Placentia CA 92870.
YLWD COMMITTEE MEMBERS
Director William R. Mills, Chair
Director Ric Collett
MWDOC COMMITTEE MEMBERS
Director Brett Barbre
YLWD STAFF
Ken Vecchiarelli, General Manager
MWDOC STAFF
Kevin Hunt, General Manager
OCWD COMMITTEE MEMBERS OCWD STAFF
Director Roger Yoh Mike Markus, General Manager
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Water Supply and Allocation Status
MWDOC Manager Kevin Hunt provided handout exhibits and discussed
the status of the water supply conditions. The current situation on the
State Water Project which is an allocation level of 40 %, has changed
drastically for the better compared to the first six months of the water year
when the allocation was set at 15 %. This will result in MWD having to
take less water from already strained storage reserves and other drought
management actions for the water year. The Committee discussed the
need for several years of above average precipitation on the Colorado
River Watershed and on the Santa Ana River Watershed needed to
restore reservoir and local basin storage reserves.
2.2. Recent Media Attention and Coordinated Approaches
Mr. Hunt requested suggestions for partnering and brainstorming among
water agencies to coordinate positive and effective public outreach for the
industry, which has been the focus of intense negative media attention
recently. This item will be discussed at the next regional water agencies
managers meeting.
2.3. Status of Local Desalination Projects
Mr. Hunt presented a status report on local coastal desalination projects in
the planning and development phase. Mr. Hunt offered an invitation to
YLWD to participate in the on going discussions for these projects. Mr.
Hunt also commented on MWD's role in these projects, which historically
has been a hand off approach with support in the form of subsidies for the
1
water produced. He also mentioned that MWD is exploring a more
proactive role in the future and mentioned a project under consideration in
Los Angeles.
2.4. New MWDOC Director and MWD Director Opening
Mr. Hunt reported that the newest MWDOC Director, Mr. Jeffrey Thomas
has embraced his new appointment with earnest intentions and has
already been a strong presence for the agencies he represents. Mr. Hunt
also noted that appointment for at least one vacant MWD Director position
will be considered in the very near future.
2.5. OCWD Annexation
Mr. Vecchiarelli and Mr. Markus reported on a meeting held earlier in the
day between YLWD and OCWD to restart annexation discussions. YLWD
will take the lead on preparing an activities calendar and will start the
process with the YLWD Board of Directors in October.
2.6 Future Agenda Items and Staff Tasks
None.
3. ADJOURNMENT
3.1. The Committee adjourned at 5:25 p.m. The next regular meeting of the
YLWD - MWDOC -OCWD Ad Hoc Committee will be held November 24,
2009 at 4:00 p.m. This meeting may be rescheduled due to the
Thanksgiving Holiday and possible schedule conflicts.
2
Meeting Date:
Subject:
ATTACHMENTS:
AGENDA REPORT
September 24, 2009
BOD Activities Calendar.pdf
ITEM NO. 11.1
Meetings from September 25, 2009 thru October 31, 2009
Description:
BOD Activities Calendar
Type:
Backup Material
Board of Directors Activitv Calendar
Event
Date
Time
Attendance by.
September 2009
Citizens Advisory Committee Meeting
Mon, Sep 28
8:30AM
October 2009
Public Information - Technology Committee Meeting
Tue, Oct 6
4:OOPM
Collett/Beverage
Yorba Linda City Council
Tue, Oct 6
6:30PM
Mills
MWDOC /MWD Workshop
Wed, Oct 7
7:30AM
Staff
Planning- Engineering- Operations Committee Meeting
Wed, Oct 7
4:OOPM
Mills /Armstrong
OCWD Board
Wed, Oct 7
5:OOPM
Staff
Board of Directors Regular Meeting
Thu, Oct 8
8:30AM
Personnel -Risk Management Committee Meeting
Mon, Oct 12
4:OOPM
Armstrong /Collett
Finance - Accounting Committee Meeting
Tue, Oct 13
4:OOPM
Beverage /Summerfield
Yorba Linda Planning Commission
Wed, Oct 14
7:OOPM
Collett
Executive- Admin- Organizational Committee Meeting
Tue, Oct 20
4:OOPM
Summerfield /Mills
Yorba Linda City Council
Tue, Oct 20
6:30PM
Armstrong
MWDOC Board
Wed, Oct 21
8:30AM
Staff
OCWD Board
Wed, Oct 21
5:OOPM
Staff
Board of Directors Regular Meeting
Thu, Oct 22
8:30AM
Joint Board of Directors and Citizens Adivsory Committee Meeting
Fri, Oct 23
9:OOAM
Citizens Advisory Committee Meeting
Mon, Oct 26
8:30AM
Yorba Linda Planning Commission
Wed, Oct 28
7:OOPM
Summerfield
9/17/2009 2:40:11 PM
ITEM NO. 12.1
AGENDA REPORT
Meeting Date: September 24, 2009
Subject: California's Water Solution - October 8 -9, 2009
STAFF RECOMMENDATION:
Authorize Directors and such staff members of the District as approved by the General Manager to
attend the event.
ATTACHMENTS:
Name: Description:
REGION8910 Event.pdf Event Flyer
Association
of California
Water Agencies
Since 1910
Leadership
Advocacy
Information
REGIONS 8,9 AND 10
October 8 -9, 2009
Storm Stadium
500 Diamond Drive
Lake Elisnore, CA 92530
Faced with increasingly uncertain
supplies and the worst economic
downturn in recent history,
California water agencies must
learn to adapt to California's new
water reality while at the same time
remaining fiscally viable. Come join
us for an exciting two -day event
as we explore possible solutions to
these crises and discuss Southern
California's role in conservation, the
Delta, water bond measures, state
shift revenues and more.
On day one we will hold a full
program from 8:00 a.m. to
3:00 p.m. In the evening, please
join us for a networking reception
to meet and mingle with water
professionals from Southern
California.
For the second day, following a
breakfast presentation, we will take
a boat tour of Lake Elsinore and
learn about Elisnore Valley Water
District's service area.
For more information, please
contact ACWA's Regional Affairs
Representative Tiffany Giammona
at tiffanyg @acwa.com.
ACWA REGIONS 8
CHAIR
Robert Lewis, Rowland Water District
VICE CHAIR
Robert J. Gomperz, Foothill Municipal WO
REPRESENTATIVES
Robert Diprimio,
Castaic Lake Water Agency
Robert Katherman,
Water Replenishment District of
Southern California
Melvin L. Matthews,
Kinneloa Irrigation District
Gail L. Pringle, Calleguas Municipal WD
Ronald C. Smith,
West Basin Municipal WO
ACWA REGION 9
CHAIR
Steve Robbins, Coachella Valley WO
VICE CHAIR
Ben Wicke, Elsinore Valley Municipal WD
REPRESENTATIVES
Joe Kuebler, Eastern Municipal WO
Manny Aranda,
San Bernardino Valley Water
Conservation District
John Rossi, Western Municipal WD
Kathy Tiegs, Cucamonga Valley WO
Art Bishop, Mojave WaterAgency
ACWA REGION 10
CHAIR
Keith Lewinger,
Fallbrook Public Utility District
VICE CHAIR
Peer Swan, Irvine Ranch Water District
REPRESENTATIVES
Jan Debay, Orange County Water District
Darrell Gentry, Vallecitos Water District
Susan Hinman,
Municipal Water District of „i1i11
Orange County
Saundra Jacobs, 1i(((V
Santa Margarita Water District
Jo MacKenzie, Vista Irrigation District
*f
i
IRVINE RANCH -'76 A BETTER WORLD
WATER DISTRICT
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Registration Form
Send completed form by Thursday, October 1 st to ACWA:
Attn: Katie Dahl
Address: 910 K Street, Suite 100, Sacramento CA 95814
Fax: 916.561.7124
E -mail: katied @acwa.com
First Name Last Name
Agency Title
Address City Zip
Email
Phone Fax
Registration Fee: $99.00
(Includes: Meeting materials, meals, tour and reception)
Payment Type (Check one): ❑ Check ❑ Visa ❑ Mastercard
Cardholder Name Credit Card # Expiration Date
Check one:
❑ I plan on attending the Program, Reception &Tour
❑ I plan on attending the Program only.
Hotel Information: Holiday Inn Express & Suites
31573 Canyon Estates Drive
Lake Elsinore, CA
www.hiexpress.com
Lodging Cost: $94.99 (plus tax and incidentals per night)
(Please reserve your room by October 1 to guarantee room rate)
Phone: (877) 863 -4780 *Ask for the "ACW" rate
*Hotel not included in event registration fee.
If you need further information or have questions, please
contact ACWA's Region Coordinator Katie Dahl at 916.441.4545 or
katied @acwa.com
EP# R900
ITEM NO. 12.2
AGENDA REPORT
Meeting Date: September 24, 2009
Subject: ACWA /JPIA 2009 Fall Conference - November 30 - December 1, 2009
STAFF RECOMMENDATION:
Authorize Directors and such staff members of the District as approved by the General Manager to
attend the conference.
ATTACHMENTS:
Name: Description:
ACWA JPIA Fall Conf.pdf Conference Flyer
ACWA Joint Powers Insurance Authority
2009 Fall Conference Schedule
Town & Country Resort and Convention Center
500 Hotel Circle North — San Diego, CA 92108 — (619) 291 -7131
Monday — November 30, 2009
8:00 a.m. — Workers' Compensation Program
9:15 a.m. Subcommittee meeting
9:30 a.m. — Risk Management Subcommittee meeting
10:45 a.m.
11:00 a.m. — Executive Committee meeting
noon
1:15 p.m. — Town Hall meeting
2:30 p.m.
3:00 p.m. — Board of Directors' meeting
5:00 p.m.
5:00 p.m. — 30th Anniversary Reception
6:00 p.m.
Tuesday — December 1, 2009
8:30 a.m. — Flawless Program Performance
10:30 a.m.
10:45 a.m. — Best Practices
11:45 a.m.
1:30 p.m. — Sexual Harassment Prevention for Board
3:30 p.m. Members and Managers (AB1825)
ITEM NO. 12.3
AGENDA REPORT
Meeting Date: September 24, 2009
Subject: ACWA 2009 Fall Conference - December 1 -4, 2009
STAFF RECOMMENDATION:
Authorize Directors and such staff members of the District as approved by the General Manager to
attend the conference.
ATTACHMENTS:
Name: Description:
ACWA Fall Conference.pdf Conference Flyer
ACWA's 2009 Fall Conference & Exhibition Preregistration
Town & Country Resort and Convention Center • December 1 - 4, 2009
Online Registration Now Available: www.acwa.com
PREREGISTRATION DEADLINE IS NOVEMBER 6, 2009.
Those received after November 6 will be returned, regardless of postmark. Deadline to cancel and
receive refund voucher is November 6. There is a $50 handling fee on all cancellations prior to this date.
Fill in Completely - Please Print /Type Clearly
Name on Badge to Read Spouse /Companion ($35 fee if attending)
Title
Organization
Address
City State Zip
Phone: ( ) FAX: ( )
Attendee E -mail Address:
Confirmation E -mail Address:
OFFICE USE ONLY - FC09
E PKG
B
T DATA
Please check all that interest you.
❑ Attorneys (T1) ❑ Human Resources (T3)
❑ Finance (T2) ❑ Small Agencies (T4)
❑ Groundwater (7) ❑ Water Trends (T8)
❑ Other (please list)
Credit Card Payment Information
Please charge my fee to my credit card:
❑ ❑ vrs:e
Credit Card Number:
Exp. Date: Amount: $
Signature:
Preregistration PACKAGE — For ACWA public agency members, affiliates & 666U�IaLes only. $
(Includes registration and all meals. Does not include spouse registration.) Not available on site. (20) ........ $625
Conference Registration (21)
(Meals not included)
Advantage............................ ...............................
Standard............................. ...............................
"Spouse /Companion (Non - refundable) (22) ... ............................... .
Daily Conference Registration Preregistration
(Meals not included) (Advantage) (Standard)
❑ Tues., Dec. 1 /Wed., Dec. 2 (23) ...... ................ $250 $375
❑ Thurs., Dec. 3 /Fri., Dec. 4 (24) ........................ $250 $375
Preregistration On Site Amount
$465 ($490) $
$695 ($720) $
$35 ($45) $
On Site Amount
(Advantage) (Standard)
$275 $400 $
$275 $400 $
• Quantity Preregistration On Site Amount
Wednesday, December 2
Opening Breakfast (30) ........ ............................... $40 ($42) $
Luncheon( 31) ............... ............................... $45 ($47) $
Thursday, December 3
Networking Continental Breakfast (35) ............................
$25
($30) $
Luncheon (32) ............... ...............................
$45
($47) $
Dinner (33) ................. ...............................
$75
($80) $
Friday, December 4
Hans Doe Forum Breakfast sponsored by AECOM (34) ...............
$40
($42) $
Ethics Training Registration (Choose ONE - No additional fee required if registered for conference.) TOTAL $
❑ Tuesday, Dec. 1 (50) 0 Wednesday, Dec. 2 (51) ❑Thursday, Dec. 3 (52)
Make checks payable to ACWA, and send to: ACWA, P.O. Box 2408, Sacramento, CA 95812 -2408.
FAX (916) 325 -2316. Do not fax AND mail this form.
Questions? Contact ACWA at (916) 441 -4545, toll free (888) 666 -2292, or e-mail: events @acwa.com.