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Home My WebLink About2023-04-20 - Board of Directors Meeting Minutes1. 2. 3. 4. 5 6. MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, April 20, 2023, 3:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 PARTICIPATION INSTRUCTIONS Were provided on the agenda. CALL TO ORDER The meeting was called to order at 3:00 p.m. PLEDGE OF ALLEGIANCE President Barbre led the pledge. ROLL CALL DIRECTORS PRESENT Brett R. Barbre, President Trudi DesRoches, Vice President Phil Hawkins (Arrived at 3:01 p.m.) Tom Lindsey J. Wayne Miller, PhD (Arrived at 3:02 p.m.) 2023-038 STAFF PRESENT Mark Toy, General Manager Doug Davert, Assistant General Manager John DesCriscio, Operations Manager Gina Knight, Human Resources/Risk Manage Delia Lugo, Finance Manager Rosanne Weston, Engineering Manager Paige Appel, Budget Analyst Malissa Muttaraid, Interim Public Affairs Office Sophia Phuong, Accounting Supervisor Veronica Ortega, Assist Board Secretary ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP ADDITIONSZ DELETIONS TO THE AGENDA None. General Manager Toy noted that supplemental material for Item No. 9.1. had been distributed to the Board and made available to the public. 5.1. AB 2449 Teleconference Requests None. PUBLIC COMMENTS Al Nederhood, resident, remarked on comments made by Yorba Linda Mayor Gene Hernandez at a previous Board meeting and materials in the agenda packet for this meeting. He then held a sign associated with the November 2022 election. Minutes of the YLWD Board of Directors Regular Meeting Held April 20, 2023 at 3:00 p.m. 2023-039 7. CONSENT CALENDAR President Barbre removed Item No. 7.1. from the Consent Calendar. 7.1. Award of Construction Contract for Imperial Waterline Improvement Project Staff responded to questions from the Board regarding the project and noted that the material being utilized to reline the waterline met all standards of the California Department of Public Health and U.S. Environmental Protection Agency for potable drinking water. Director Barbre made a motion, seconded by Director Hawkins, to award the Construction Contract for the Imperial Waterline Improvement Project to T.E. Roberts, Inc. for $2,909,333, Job No. J-2021-46. Motion carried 5-0-0-0. 8. ACTION CALENDAR 8.1. Fiscal Year 2022-23 Compensation Study Consideration of this item was deferred to the May 18, 2023 Board meeting. Individual Directors will submit their related questions directly to General Manager Toy by May 4, 2023 in preparation for discussion at that meeting. 9. DISCUSSION ITEMS 9.1. Draft Budget for Fiscal Year 2023-24 (Updated Operating Variable Expenses and Revenues, Proposed Water/Sewer Service Rates, Proposed Salaries and Benefits, Debt Service Ratio, and Other Key Updates) Discussion touched on the updated proposed budget for revenue, planning for potential decreased water sales, proposed rates, and the effect on an average customer's monthly bill. Also discussed was the updated proposed budget for variable costs, multiple water production and demand scenarios, the updated proposed budget for supplies and services. Staff then presented the proposed budget for salary related expenses, projected debt service ratio, follow up items from the previous budget workshop, financial summaries of the overall proposed budget, and the proposed budget for capital improvement projects. The Board provided direction to staff regarding the financial scenario for continued work on the draft budget. 9.2. Updated Proposed Water/Sewer Development Fees for Fiscal Year 2023-24 Discussion centered on the updated proposed fees including the addition of illegal system connection fees and the removal of meter size change fees. Also discussed was the updated proposed developer system reimbursement program based on a 15 -year time period. President Barbre requested staff coordinate filing an amicus brief should the case between the California Restaurant Association and the City of Berkley be appealed to the Supreme Court. He also requested a future agenda item for the Board to Minutes of the YLWD Board of Directors Regular Meeting Held April 20, 2023 at 3:00 p.m. 2023-040 consider taking a support position on H.R.872 the FISH Act and H.R.215 the WATER for California Act. Director Hawkins requested staff inquire as to the status of the Lakeview Senior Living housing development. 10. CLOSED SESSION The Board entered closed session at 5:59 p.m. 10.1. Conference with Legal Counsel -Existing Litigation Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the California Government Code Name of Case: David and Christy Busk vs. YLWD (Orange County Superior Court - Case No. 30-2022-01274513-CU-EI-CXC) 10.2. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representative: General Manager Employee Organization: Yorba Linda Water District Employees Association 10.3. Conference with Legal Counsel -Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One The Board returned from closed session at 8:37 p.m. 11. REPORT FROM CLOSED SESSION No reportable action was taken during closed session. 12. ADJOURNMENT 12.1. The meeting was adjourned at 8:37 p.m. Veronica Ortega Assistant Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held April 20, 2023 at 3:00 p.m.