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Home My WebLink About2023-05-04 - Board of Directors Meeting Minutes2. 3. MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, May 4, 2023, 3:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 PARTICIPATION INSTRUCTIONS Were included on the agenda. CALL TO ORDER The meeting was called to order at 3:00 p.m. PLEDGE OF ALLEGIANCE Engineering Manager Weston led the pledge. 4. ROLL CALL 5. 6. DIRECTORS PRESENT Brett R. Barbre, President Trudi DesRoches, Vice President Tom Lindsey J. Wayne Miller, PhD DIRECTORS ABSENT Phil Hawkins 2023-041 STAFF PRESENT Doug Davert, Assistant General Manager Gina Knight, Human Resources and Risk Manager Delia Lugo, Finance Manager Rosanne Weston, Engineering Manager Jeff McDonald, Maintenance Superintendent Malissa Muttaraid, Interim Public Affairs Officer Annie Alexander, Board Secretary ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP ADDITIONS/ DELETIONS TO THE AGENDA None. 5.1. AB 2449 Teleconference Requests None. INTRODUCTIONS AND PRESENTATIONS 6.1. Elected Official Liaison Reports None. Minutes of the YLW D Board of Directors Regular Meeting Held May 4, 2023 at 3:00 p.m. 2023-042 7. PUBLIC COMMENTS None. The following item was taken out of order. 10. DISCUSSION ITEMS 10.1. Status of Investments Held in Public Agency Retirement Services (PARS) Section 1 15 Trust Angela Tang, Senior Coordinator for PARS, provided an overview of the members and role of the PARS trust team. She also summarized the District's investment strategy and contributions toward pre -funding employee pensions and other post -employment benefits (OPEB), most recent OPEB actuarial results, and funding status as of June 30, 2021. Keith Stribling, Senior Portfolio Manager for HighMark Capital Management, reviewed the District's investment portfolio performance, the impact of various economic factors, and the performance of selected investment vehicles. Discussion then touched on the process for choosing and vetting investment vehicles and utilizing the trust for increased financial flexibility. 8. CONSENT CALENDAR President Barbre requested to remove Item Nos. 8.1., 8.2., and 8.6. from the Consent Calendar for separate action. Director Lindsey also requested to remove Item No. 8.3. Director DesRoches made a motion, seconded by Director Lindsey, to approve the remainder of the Consent Calendar. Motion carried 4-0-0-1 with Director Hawkins absent. 8.4. Unaudited Financial Statements for the Third Quarter of Fiscal Year 2022-23 Recommendation: That the Board of Directors receive and file the Unaudited Financial Statements for the Third Quarter of Fiscal Year 2022-23. 8.5. Directors and General Manager Fees and Expenses Report for the Third Quarter of Fiscal Year 2022-23 Recommendation: That the Board of Directors receive and file the Directors' and General Manager Fees and Expenses Report for the Third Quarter of Fiscal Year 2022-23. Minutes of the YLWD Board of Directors Regular Meeting Held May 4, 2023 of 3:00 p.m. 2023-043 8.7. Declaration of Restrictive Covenants with the Property Owners of 4242 Avocado Avenue, Yorba Linda Recommendation: That the Board of Directors authorize the Board President and General Manager to execute a Declaration of Restrictive Covenants with the property owners of 4242 Avocado Avenue, Yorba Linda. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION President Barbre requested the minutes for the Board meeting on April 20, 2023 - Item No. 7.1. be amended to reflect that staff had confirmed the materials being utilized to reline the waterlines met all standards of the California Department of Public Health and U.S. Environmental Protection Agency for potable drinking water. Discussion followed regarding the status of exploring ACH services for accounts payable, the return on District investments, and the status of engaging PFM Asset Management for investment management services. Also discussed was the transfer of ownership of the PFAS Water Treatment Plant to YLWD, visual representation of water/sewer fund revenues and expenses in financial reports, revisions to certain employee position classifications, and the recent employee compensation study. Consideration of Item No. 8.6. was deferred to the next Board meeting. Director Barbre made motion, seconded by Director Lindsey, to approve Item Nos. 8.1., 8.2., and 8.3. Motion carried 4-0-0-1 with Director Hawkins absent. 8.1. Minutes of the Board of Directors Meetings Held April 6 - April 20, 2023 Recommendation: That the Board of Directors approve the minutes as revised. 8.2. Payment of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $3,673,917.63. 8.3. Cash and Investment Reports for Month Ended March 31, 2023 Recommendation: That the Board of Directors receive and file the Cash and Investment Reports for the Period Ended March 31, 2023. Consideration of the following item was deferred to the next Board meeting. 8.6. Ratifying Revised Budget a and W trict :_ - Memorandum of ..erstanding Minutes of the YLWD Board of Directors Regular Meeting Held May 4, 2023 at 3:00 p.m. 3 2023-044 Reccmmenaati_on: That the Board of Directors adopt Resolution No. 2023 -XX: (1) ratifying amendm ti,e ,oudgeted positions to; the remainder of Fiscal Year 2022-23; (2) amending e=xhibit A. of the Personnel Manual for Unrepresented Employees for Fiscal Years 2019-2023: and (3) amending Exhibit A of the Yorba Linda Water Distric� Employees Memor of Understanding for Fiscal Years 2019-2023. 9. ACTIONS CALENDAR 9.1. Positions on Federal Legislation President Barbre recommended the Board consider taking a support position on HR 872 and HR 215. Following brief discussion, Eric O'Donnell, Deputy Director for Townsend Public Affairs, offered to contact ACWA and inquire as to whether ACWA was taking an official position on the bills. Mr. O'Donnell then briefed the Board on the key components of each bill. Director Miller made a motion, seconded by Director Lindsey, to support the following legislation: HR 872 Federally Integrated Species Health (FISH) Act, and HR 215 - Working to Advance Tangible and Effective Reforms (WATER) for California Act. Motion carried 4-0-0-1 with Director Hawkins absent. At the request of Assistant General Manager Davert, Mr. O'Donnell also briefed the Board on AB 755 - Public Entity Urban Water Supplier Cost -of - Service, and AB 1594 - Medium and Heavy -Duty Zero -Emission Vehicles. Consideration of taking a position on these two bills will be placed on the agenda for the next Board meeting. 11. REPORTS, INFORMATION ITEMS. AND COMMENTS 11.1. Director's Reports The Directors reported on their attendance at recent meetings and events. 11.2. General Manager's Report Was included in the agenda packet. 11.3. General Counsel's Report None. 11.4. Future Agenda Items and Staff Tasks President Barbre requested an update on the circumstances between Serrano Water District and Irvine Ranch Water District in regard to the Santiago Minutes of the YLWD Board of Directors Regular Meeting Held May 4, 2023 at 3:00 p.m. 4 2023-045 Dam. He also suggested the District consider what support could be provided to Serrano Water District and commented on the District's social media content. Director Miller requested the District's general fact sheet be updated and made available for distribution. President Barbre then suggested staff participate in an upcoming ACC -OC committee meeting during which a representative from SoCal Gas was to discuss local projects. He also requested that the proposed revisions to the employee harassment/discrimination/retaliation prevention policy and branding for the PFAS Water Treatment Plant be discussed at a future Board meeting. 12. COMMITTEE REPORTS 12.1. Interagency Committee with MWDOC and OCWD Miller / DesRoches - Next meeting will be scheduled when needed. 12.2. Joint Agency Committee with City of Yorba Linda Lindsey / DesRoches - Minutes from meeting held Monday, May 1, 2023 at 4:00 p.m. will be presented when available. Next meeting yet to be scheduled. 12.3. Joint Agency Committee with City of Placentia Lindsey / DesRoches - Next meeting yet to be scheduled. 12.4. Joint Agency Committee with City of Brea Barbre / Lindsey - Initial meeting yet to be scheduled. 12.5. Joint Agency Committee with Placentia-Yorba Linda Unified School District Barbre / Lindsey - Initial meeting is scheduled Wednesday, May 31, 2023 at 9:00 a.m. at YLWD. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1 Meetings from May 5, 2023 - May 31, 2023 14. ADJOURNMENT 14.1. The meeting was adjourned at 4:49 p.m. f Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held May 4, 2023 at 3:00 p.m.