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HomeMy WebLinkAbout2009-10-07 - Planning-Engineering-Operations Committee Meeting Agenda PacketYorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING Wednesday, October 7, 2009, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director William R. Mills, Chair Ken Vecchiarelli, General Manager Director Paul R. Armstrong Steve Conklin, Engineering Manager Lee Cory, Operations Manager Ken Mendum, Ops Superintendent John DeCriscio, Chief Plant Operator PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 2.1. Proposed Installation of Solar Panels on Administration Building Recommendation: That the Committee supports staffs recommendation that the Board of Directors authorize the General Manager to execute a contract with Akeena Solar Inc. in the amount of $218,106 to provide engineering design /build services for the construction of a 31.47kW- AC photovoltaic solar panel installation on the Administration Building. 2.2. 2,000 GPM Hale Portable Fire Pumpset Recommendation: That the Committee recommend the Board of Directors authorize the General Manager to execute a Purchase Order with Hi -Tech Emergency Vehicle services, Inc. in the amount of $151,896.56 to purchase the Hale FP2000DI -0 mounted on a custom built portable trailer. 3. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 3.1. Proposed Annexation Application to OCWD 3.2. Discussion Concerning Water Development at Carbon Canyon Dam 3.3. Monthly Groundwater Production and Purchased Water Report 3.4. Monthly Preventative Maintenance Program Report 3.5. Monthly OC Groundwater Producers Meeting Report 3.6. Status Report on Capital Projects in Progress 3.7. Future Agenda Items and Staff Tasks 4. ADJOURNMENT 4.1. The next regular meeting of the Planning- Engineering- Operations Committee will be held November 5, 2009 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. Meeting Date: To: From: Presented By: Prepared By: Subject: SUMMARY: AGENDA REPORT October 7, 2009 Planning-Engineering- Operations Committee Ken Vecchiarelli, General Manager Steve Conklin, Engineering Manager Hank Samaripa, Project Engineer Budgeted: Cost Estimate: Funding Source: Account No: Job No: Dept: Reviewed by Legal: CEQA Compliance: ITEM NO. 2.1 No $220,000 All Water Funds 101 -2700 J- 200912 Engineering N/A Exempt Proposed Installation of Solar Panels on Administration Building The District has been investigating the feasibility of installing photovoltaic (PV) solar panels since 2004. Five studies have been performed over the last five years, generally indicating payback in 10- 16 years. As a means of determining the true cost of construction and operating a PV System, staff is recommending installing a 30 kW- AC pilot system on the Administration Building. With this in mind, staff solicited Design /Build proposals from four solar providers. Following an evaluation of the four proposals received, staff recommends award to Akeena Solar Inc. for a cost not to exceed $218,106. While this project was not funded in the current fiscal year budget, it is anticipated that savings on other projects will cover the cost of this pilot project. In addition, staff will apply for a rebate under the California Solar Initiative program to lower our overall cost of the project. STAFF RECOMMENDATION: That the Committee supports staff's recommendation that the Board of Directors authorize the General Manager to execute a contract with Akeena Solar Inc. in the amount of $218,106 to provide engineering design /build services for the construction of a 31.47kW- AC photovoltaic solar panel installation on the Administration Building. DISCUSSION: Staff recommends that a relatively small solar power system be purchased and installed on the Administration Building to provide a portion of the power required by the building. This would allow us to gauge the cost and benefits of solar power at a relatively modest cost before considering a larger -scale investment. The Engineering staff prepared and sent a Request for Proposal to four solar providers experienced in this field. Four proposals were received. After reviewing each solar provider's proposal and normalizing the bids based on kW -AC output, Engineering staff is recommending Akeena Solar Inc. for the PV solar panel installation based on experience in the field and cost. The ranking of the cost proposals is as follows. As noted above, the "normalized bid" for Baker Solar Electric is lower than Akeeena Solar by $181. However, a review of experience with commercial customers for solar power installations indicates that Baker has installed two facilities totaling 118 kW and Akeena has installed 41 facilities totaling 2232 kW. With this in mind, staff recommends award to Akeena Solar. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors recommended that the District provide a solar system on the Administration Building rather the Spring View reservoir /booster station site. Size of System Normalize Bid Firm Base Bid k( W -AC) to 30 to kW -AC Akeena Solar $218,106 31.47 $207,871.77 Baker Solar Electric $207,690 30.00 $207,690.00 Advance Solar Integration $249,570 30.12 $248,567.44 Silverwood Energy $259,570 30.63 $262,802.46 As noted above, the "normalized bid" for Baker Solar Electric is lower than Akeeena Solar by $181. However, a review of experience with commercial customers for solar power installations indicates that Baker has installed two facilities totaling 118 kW and Akeena has installed 41 facilities totaling 2232 kW. With this in mind, staff recommends award to Akeena Solar. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors recommended that the District provide a solar system on the Administration Building rather the Spring View reservoir /booster station site. AGENDA REPORT Meeting Date: October 7, 2009 To: Planning-Engineering- Operations Committee From: Ken Vecchiarelli, General Manager Presented By: John DeCriscio, Chief Plant Operator Prepared By: John DeCriscio, Chief Plant Operator Budgeted Total Budget: Cost Estimate: Funding Source: Dept: Reviewed by Legal: CEQA Compliance: Subject: 2,000 GPM Hale Portable Fire Pumpset SUMMARY: ITEM NO. 2.2 Yes $100,000.00 $152,000 Water Operating Fund Operations N/A N/A Staff has explored methods to provide water to our customers during extended power outages and to augment our system's capabilities during emergencies. In an effort to cover as many scenarios as possible, staff has determined that a combination of mobile pumps with different pumping capacities and pressure ratings would best serve our needs and provide the highest level of reliability and flexibility. Staff has researched and tested equipment that meets these needs and is recommending purchasing a custom built trailer mounted pumpset from Hi -Tech Emergency Vehicle Services Inc. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors authorize the General Manager to execute a Purchase Order with Hi -Tech Emergency Vehicle services, Inc. in the amount of $151,896.56 to purchase the Hale FP2000DI -0 mounted on a custom built portable trailer. DISCUSSION: The FY 2009/10 budget identified $100,000 for mobile pumping equipment for the District. In FY 2008/09, the District specified, tested and purchased a mobile pump from Godwin Pump Company designed to pump groundwater from the District's Zone 3 pressure zone to Pressure Zone 4, which is normally fed by imported water. Similar pumping equipment was loaned to the District during an extended shutdown by the District's imported water supplier, the Metropolitan Water District of Southern California (MWD) in 2008. During the Freeway Complex Fires on November 15, 2008, the system demands were highest in the upper pressure zones where the lift requirements exceeded the capacity of the new mobile pump. The booster pump stations were maxed out and the system demands were quickly exceeding our reservoir storage and our combined pumping capacity in these higher zones. The District called for and ultimately received mobile equipment from other agencies. However, due to the nature and timing of the incident, combined with local freeway and street closures, this equipment took several hours to reach the District and to be strategically located and connected into the system. However once set up this equipment was able to supply water to these higher pressure zones. To fill the budget gap for this item, staff is proposing a transfer of $52,000 from the Risk Management budget to the Operations budget. The budget line item for liability insurance premiums in FY 2009/10 was set at $219,600, based on prior year premium amounts and an estimate of the current year premium. On September 24, 2009, the Board of Directors approved an insurance premium payment of $166,522, a figure $53,000 less than the budgeted amount. The premium was much lower than in fiscal years 2007/08 and 2008/09 because of the calculations that the insurance authority performs in determining the exposure modification factor. This factor is based on claims paid out over a three -year rolling average. In this year's calculations, large claims paid out in 2005 dropped off the three -year average, thereby lowering our premium. ATTACHMENTS: Name: Description: SKMBT_C35209081006490.pdf Hi -Tech Pump Quote 444 W. GREGER ST. Y P.O. BOX 1616 August 10, 2009 Yuba Linda Water District 1717 Mira Loma Ave. Placentia, CA 92870 EMERGENCY VEHICLE SERVICE, INC. OAKDALE, CA 95361 -1616 Attention: John DeCriscio, Chief Plant Operator Re: Pumping Unit Trailer John, (209) 847 -3042 • FAX (209) 847 -2110 I would like to thank you for the opportunity to quote this valued project. Enclosed you will Find pricing and descriptions of items to be provided as requested in furnishing the District with a Hale 2000 -GPM pumping unit. Please review the enclosed information at your convenience and feel free to contact me with any question you may have. Trailer: 1. 14,000 lb capacity dual axle trailer. 2. Electric trailer brakes. 3. Trailer stabilizers as needed. Buildup: 1. Galvanneal steel body structure. 2. 3116" aluminum compartment doors. 3. Compartment left & right sides forward of axles. 4. Compartment left & right sides above axles with bottom hinged door. 5. Full height compartment left & right sides rear of axles. 6. Compartment at rear for pump controls & gauges. 7. Six (6) adjustable trays. 8. Two (2) suction hose trays, one each side top of compartments. Water Pump: 1. Hale FP2000DI -0 cast iron /Bronze fitted pump with 6- cylinder 349 HP diesel engine. 2. 250 - gallon fuel tank. 3. Pump inlet (Suction) 8" flange with 8 " butterfly valve & 6 " NST female swivel reducer. 4. Pump outlet (Discharge) 6 " flange with 6" female NST x 6" NST female swivel adapter. 5. Class -1 pump pressure governor, 6. Hale ESP primer system. 7. Hale TRV -120 Thermal Relief Valve. TF� et rj- 1 f 444 W. GREGER ST. • P.O. BOX 1616 • Electrical: EMERGENCY VEHICLE SERVICE, INC. OAKDALE, CA 95361 -1616 • (209) 847 -3042 • FAX (209) 847 -2110 1. Whelen model 600 LED tail] /brake & turn signal package. 2. LED clearance light package. 3. Three (3) Group -31 batteries w /battery disconnect switch. 4. Vanner battery conditioner w /shore line connection. 5. Compartment & pump panel lights. 6. Four (4) Wbelen model 600 Super LED warning lights, two each front & rear body bulkhcads. Finish 1. Paint body w /DuPont Imron 5000. 2. Install safety reflective tape as needed. Notes: 1. Inspection trip transportation cost to & from Hi -Tech not provided. 2. Inspection trip lodging & meals provided. $139,675.00 Subtotal 12J21.56 8.75% CA sales tax $151,896.56 Grand total Delivery shall be 180 calendar days from date of purchase order. Quote valid for ninety (90) days. Sincerely, -11�9 Dan Marc?�11—e President a �, J Cross Chassis Pumping Units )Detailed Specifications 2008 Rev B FP2000DI -O 2000 GPM FIRM PIJi17P 2000 GPM NFPA 1901 RATABI.,r CAST IRON / BRONZE, FITTED PUMP PERFORMANCE 10 (3 3m) Foot Lift ((D2000 Feet Elevation (610m): 20 Feet (6M) 6" (152mm) Suction Hose and Strainer 2000 GPM @ 150 PSI (7570 LPM @ 10.3 BAR) 1400 GPM @ 200 PSI (5299 LPM @ 13.8 BAR) 1000 GPM @ 250 PSI (3785 LPM @ 17.2 BAR) PUMP Hale Model 80 FCG 8" NPT 125 lb ASA Intake 6" 125 lb ASA Discharge Flange 13" OD Bronze Impeller Bronze Renewable Wear Rings Cast Iron Pump Body Stainless Steel Pump Shaft Self Adjusting Mechanical Seal Heavy Duty 2 -Gear Gearbox Speed increasing ratio of 1:2.16 Silencer Series Helical Gears, Oil Lubricated Gearbox Oil Cooler Installed Direct Pump /Gearbox Mounting SAE Number 3 bell housing w/ 11 5 Inch Flywheel Elastomeric Drive Disk ESP -12 Pump Primer with PVG Control TRV -120 Thermal Relief valve Pump Protection See Pump Curve SK -671 ENGINE 6 Cyiinder 4 Cycle Diesel Engine Iveco Motors Model Cursor 8 7L Turbocharged and Aftercooled EPA Tier III 349 HP @2100 RPM Dry Type Air Cleaner Heavy Duty Radiator Fan Forced Coaling 24 Volt 70 Amp Alternator Spark Arresting Industrial Muffler with Clapper Classl pump Pressure Governor INSTALLATION DRAWING PL1164AA OPTIONS TRH` -L Thermal Rclief Valve Recommcncled Cast "I B" [discharge Manifold ReliefVatvc FP2000DI -o 2000 GPM FIRE PUMP 2000 GPM NFI'A 1901 RATABLE AI,L BRONZE PUMP PERFORMANCE 10_(3.3m) Foot Lift Ca') 2000 Feet Elevation M10m): 20 Feet (6M) 6" (152mm) Suction Hose and Strainer 2000 GPM @ 150 PSI (7570 LPM @ 10.3 BAR) 1400 GPM @ 200 PSI (5299 LPM @ 13.8 BAR) 1000 GPM @ 250 PSI (3785 LPM @ 17.2 BAR) PUMP Hale Model 80 FCG 8" NPT 125 lb ASA Intake 6" 125 lb ASA Discharge Flange 13" OD Bronze Impeller Bronze Renewable Wear Rings Bronze Pump Body Stainless Steel Pump Shaft Self Adjusting Mechanical Seal Heavy Duty 2 -Gear Gearbox Speed increasing ratio of 1:2.16 Silencer Series Helical Gears, Oil Lubricated Gearbox Oil Cooler Installed Direct Pump /Gearbox Mounting SAE Number 3 bell housing w/ 11.5 Inch Flywheel Elastomeric Drive Disk ESP -12 Pump Primer with PVG Control TRV -120 Thermal Relief valve Pump Protection See Pump Curve: SK -671 ENGINE 6 Cylinder 4 Cycle Diesel Engine Iveco Motors Model Cursor 8.71- Turbocharged and Aftercooled EPA Tier III 349 HP @ 2100 RPM Dry Type Air Cleaner Heavy Duty Radiator Fan Forced Cooling 24 Volt 70 Amp Alternator Spark Arresting Industrial Muffler with Clapper Class 1 Pump Pressure Governor INSTALLTION DRAWING: PL1164AA OPTIONS TRV -I, Thermal Relief Valve Recommended Cast "FB" Diseharge Manifold Relief Valve 4-5 21� 44 7- u FP2000 DI—O CROSS CHASSIS PUMPING UNIT Tt j I qtr's i j i 4 PP ,"U X 11-14 i L WL I L (I SEE' PLAiE' '3 F[ Aolli—, 7512 A :DWEP PLAN— 1S AN IV::CO MOTZ-P 7 Eta: T t j 349 W 7 �00 :2pm 9 =OWEP PLANT 17 FPZ TfFP !!F —Ctl-"L I ANT F-11 CIO ---- — — PLATE NO. 1164AA 15 F7 FL ASST£ Tii 7[ C`­ 'Ut- PA JVQL� LA TOTAL PRESSURE HALE PPODULTS. Ir,jC SIVION HALE A Unit of IDFX Uor�nro t i on DISCHARGE t� b" ConsohiLken, PA IP942H USA '\ IMP DIA ,STD BAP, PPPPG cPPIF 13,. FP 2000 DI -- - IVEC9 MFITMPS Q� i 24 800 350 GAIL. 04-17-07 � 349 HP c 2100 Rp PATIO. 1 5B EPA TIER I I I _ r-7 2 100 RPM CD 18 500 - r F- r- 250 _ -j -� n Ln � P 15 2000 PP1 C 500 1000 2Phi �k -�. ��` d r 14 200, `, " 1'1 - -1?80 P,PM 12 400 \ l0 150 - _ &00 yp l \ \ 300 - S� yp E00 ' - TEST POINT 200 _ 2,000 GPM @ 150 PSI . \ 2,000 GPM e 155 PSI 4 1,4.00 GPM @ 200 PSI 50 1,000 GPM e 250 PSI , � 100 P 2 _ TYPICAL PERFORMANLE O F-- EASED ON 90/ OF MAXIMUM FED en zEr [,w ;Fp cz!]f O P P P L 1 � W r—, n=,za a rttErse` «aEmLtiw FR r•,7 -p7 ry,LL �I IP y'� t,l� o � w v, _ ENGINE POWER L1RVE N1 LL � tJ.1. G.P.M. 0 500 1000 1500 2000 2500n 3000 3500 LTTEPS /MIN 0 1900 3000 5700 7600 9500 _ 11400 13100 L7 22 700 3 300 _ �0 7 _ P P P L 1 � W r—, n=,za a rttErse` «aEmLtiw FR r•,7 -p7 ry,LL �I IP y'� t,l� o � w v, _ ENGINE POWER L1RVE N1 LL � tJ.1. G.P.M. 0 500 1000 1500 2000 2500n 3000 3500 LTTEPS /MIN 0 1900 3000 5700 7600 9500 _ 11400 13100 L7 Meeting Date: To: From: Presented By: Prepared By: Subject: SUMMARY: AGENDA REPORT October 7, 2009 Planning-Engineering- Operations Committee Ken Vecchiarelli, General Manager Ken Vecchiarelli, General Manager Steve Conklin, Engineering Manager Proposed Annexation Application to OCWD ITEM NO. 3.1 At its September 24 meeting, the Board discussed the idea of reapplying to OCWD for annexation of District service areas currently outside of the OCWD boundary. The Board asked that this issue be brought to the PEO Committee for further discussion and consideration of an action plan. Staff will review with the Committee prior efforts and issues, discuss the current issues that would need to be addressed, and the application process. AGENDA REPORT Meeting Date: October 7, 2009 ITEM NO. 3.2 To: Planning-Engineering- Operations Committee From: Ken Vecchiarelli, General Manager Presented By: Ken Vecchiarelli, General Manager Prepared By: Steve Conklin, Engineering Manager Subject: Discussion Concerning Water Development at Carbon Canyon Dam SUMMARY: At its September 24 meeting, the Board approved Resolution 09 -18 authorizing staff to file for a Water Recycling Facilities Planning Grant from the State Water Resources Control Board. In the item discussion, one of the Board members inquired about the possibility of developing local surface and groundwater near Carbon Canyon Dam as a potential water source for irrigation or other non - potable use. The Board asked that this idea be brought to the October Committee meeting for discussion and consideration. AGENDA REPORT Meeting Date: October 7, 2009 ITEM NO. 3.3 Subject: Monthly Groundwater Production and Purchased Water Report ATTACHMENTS: Description: Type: YLWD Monthly GW Production and Purchased Water Report.pdf GW Production and Purchased Water Report Report(s) YLWD SOURCE WATER SUMMARY Fiscal Year 2009 -10 Allowable GW (YTD) 3,206.6 (AF) CUP ObLgg i,sn FY 20rr" '' 2,193.0 (AF) Monthly CUP Pumping (AF) - (AF) YTD CUP Pumping (AF) 2,191.8 (AF) YTD CUP Achieved ( %) 99.9% GROUNDWATER PERCENTAGE 85.0% 80.0% 75.0% 70.0% tMONTHLYGW (%) YTD GW (%) 65.0% _BPP GOAL 46.6 60.0% -CUP ADJ GOAL 56.6 55.0% 50.0% 45.0% Jul -09 Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun - 09 09 09 09 09 10 10 10 10 10 10 Month GW (AF) IMPORT (AF) TOTAL DEMAND (AF) MONTHLY GW (%) YTD GW (%) BUDGET (Demand Est.) (AF) DELTA (%) MONTH Jul -09 Aug -09 Sep -09 Oct -09 Nov -09 Dec -09 Jan -10 Feb -10 Mar -10 Apr -10 May -10 Jun -10 1,404.2 933.5 2,337.7 60.1% 60.1% 2,585.9 -9.6% 1,357.6 961.4 2,319.0 58.5% 59.3% 2,544.1 -8.9% 1,309.4 911.5 2,220.9 59.0% 59.2% 2,232.2 - 1,882.8 - 1,487.4 - 1,338.0 - 1,166.6 - 1,116.1 - 1,322.6 - 1,654.3 - 2,188.2 - 1 2,451.9 FYTDI 4,071.2 1 2,806.31 6,877.6 1 F-59.2% 7,362.1 Allowable GW (YTD) 3,206.6 (AF) CUP ObLgg i,sn FY 20rr" '' 2,193.0 (AF) Monthly CUP Pumping (AF) - (AF) YTD CUP Pumping (AF) 2,191.8 (AF) YTD CUP Achieved ( %) 99.9% GROUNDWATER PERCENTAGE 85.0% 80.0% 75.0% 70.0% tMONTHLYGW (%) YTD GW (%) 65.0% _BPP GOAL 46.6 60.0% -CUP ADJ GOAL 56.6 55.0% 50.0% 45.0% Jul -09 Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun - 09 09 09 09 09 10 10 10 10 10 10 Month WATER SUPPLY FY 2009 -2010 September 2009 Water Supply CUP 0.0% IMPORT 41.0% GW 59.0% 3,500 3,000 2,500 2,000 a aD E 0 > 1,500 1,000 500 Total Water Use Q%, o°' o� o�' o�' o� o`� o�' o� o�' o�' o� o° ^° o o° '.° o�' o°' �.° o�' o°' �.° o%' e 1.° o% o° ^° Month 22,000 --ow— Budgeted Total GW + Import 20,000 18,000 16,000 14,000 U- Q 12,000 m E 0 10,000 8,000 6,000 4,000 2,000 0 Jul -09 2009 -2010 YTD Water Supply Aug -09 Sep -09 Oct -09 Nov -09 Dec -09 Jan -10 Feb -10 Mar -10 Apr -10 May -10 Jun -10 Month AGENDA REPORT Meeting Date: October 7, 2009 Subject: Monthly Preventative Maintenance Program Report ATTACHMENTS: 2009 -10 Fiscal.pdf 2009_Annual.pdf ITEM NO. 3.4 Description: Type: Fiscal PM Report Report(s) Annual PM Report Report(s) PM PROGRAM 2009/2010 JUL I AUG I SEP OCT I NOV I DEC I JAN I FEB I MAR I APR I MAY I JUN Percent of target 8% 1 17% 1 33% 1 42% 1 50% 1 58% 1 67% 1 75% 1 83% 1 92% 1 100% HYDRANTS (3,881) Target; all hydrants to be serviced annually. INSPECTED THIS MONTH 0 5401 354 INSPECTED THIS YEAR 0 540 894 % OF TOTAL 0.0% 0%1 1 VALVES (10,706/2 =5,353) Target; all valves to be operated every two years OPERATED THIS MONTH 242 2941 4561 1 OPERATED THIS YEAR 242 5361 992 % OF TOTAL 4.5% 10.1%1 DEAD ENDS (487x2 =974) Target; all dead ends to be flushed twice each year. FLUSHED THIS MONTH 0 01 01 1 FLUSHED THIS YEAR 0 01 0 % OF TOTAL 0.0% 0.0% AIR VACS (309) Target; all air /vacs to be serviced annually. INSPECTED THIS MONTH 0 2051 93 INSPECTED THIS YEAR 0 2051 298 % OF TOTAL 0.0% 66.3% SEWER CLEANING (535,040) Target; all sewers to be cleaned every 18 months. CLEANED THIS MONTH 73,825 18,7981 24,974 CLEANED THIS YEAR 73,825 92,6231 117,597 % OF TOTAL 13.8% 17.3% SEWER TELEVISING (200,640) Target; all sewers to be televised every 4 years. TELEVISED THIS MONTH 5,334 21,651 1 23,119 TELEVISED THIS YEAR 5,334 26,9851 50,104 % OF TOTAL 2.7% 13.5% PM PROGRAM 2009 Annual 2009 1 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 83% 92% 100% HYDRANTS (3,881) Target; all hydrants to be serviced annually. INSPECTED THIS MONTH 364 4531 2201 51 718 3431 01 5401 354 INSPECTED THIS YEAR 364 8171 1,0371 1,088 1,806 2,1491 2,1491 2,6891 3,043 % OF TOTAL 9.4% 21.2%1 26.9%1 28.2% 46.8% 55.7%1 55.7%1 69.3% VALVES (10,706/2 =5,353) Target; all valves to be operated every two years. OPERATED THIS MONTH 381 5141 429 1 997 1 566 312 2421 2931 456 OPERATED THIS YEAR 381 8951 1,3241 2,3211 2,887 3,199 3,4411 3,734 1 4,190 % OF TOTAL 7.6% 17.9%1 26.5%1 46.4%1 57.7% 64.0% 68.8%1 69.8% DEAD ENDS (487x2 =974) Target; all dead ends to be flushed twice every year. FLUSHED THIS MONTH 0 01 01 4871 0 0 01 01 0 FLUSHED THIS YEAR 0 01 01 4871 487 487 4871 4871 487 % OF TOTAL 0.0% 0.0% 0%j 50% 50% 50% 50% 50% AIR VACS (309) Target; all air /vacs to be serviced annually. INSPECTED THIS MONTH 7 11 1321 177 0 01 01 2051 93 INSPECTED THIS YEAR 7 81 1401 317 317 3171 3171 5221 615 % OF TOTAL 2.3% 2.6%1 45.3%1 102.6% 102.6% 102.6%1 102.6%1 169.0% SEWER CLEANING (535,040) Target; all sewers to be cleaned every 18 months. CLEANED THIS MONTH 39,180 21,6491 36,8601 52,8231 27,437 85,989 73,8251 18,7981 24,974 CLEANED THIS YEAR 39,180 60,8291 97,6891 150,5121 177,949 263,938 337,7631 356,561 1 381,535 % OF TOTAL 4.9% 7.6%1 12.2%1 18.8%1 22.2% 32.90 63.1%1 66.6% SEWER TELEVISING (160,512) Target; all sewers to be televised every five years. TELEVISED THIS MONTH 21,857 10,3021 36,3591 28,1591 12,796 7,507 5,334 1 21,651 1 23,119 TELEVISED THIS YEAR 21,857 32,1591 68,5181 96,6771 109,473 116,980 122,3141 143,9651 167,0841 1 % OF TOTAL 13.6% 20.0%1 42.7%1 60.2%1 68.2% 72.9% 76.2%1 89.7% ITEM NO. 3.5 AGENDA REPORT Meeting Date: October 7, 2009 Subject: Monthly OC Groundwater Producers Meeting Report ATTACHMENTS: Description: Type: GWProducer Mtg Notes Sep09.pdf GWP Summary Report for Sep 2009 Backup Material ImYorba Linda Water District MEMORANDUM DATE: September 14, 2009 TO: Ken Vecchiarelli, Lee Cory, John DeCriscio FROM: Steve Conklin SUBJECT: Groundwater Producers Meeting, September 10, 2009 I attended the Groundwater Producers (GWP) Meeting on September 10 at OCWD. Items presented and discussed included the following: 1. Water Quality Issues. Nira Yamachika, OCWD, reported on the proposed monitoring requirement for Chromium -6 in drinking water. She noted that the EPA - proposed Public Health Goal (PHG) is 0.06 parts per billion. The State Dept of Public Health will be going through an evaluation, workshop and comment period over the next several months to establish a State MCL (maximum contaminant level) for Chrome -6, which has been determined to be a carcinogen. Nira reported that recent test data on 224 potable water wells in the basin showed 134 wells with Cr -6 at Non - Detect, 78 wells with less than 3 ppb, and 12 with less than 5 ppb. Data for YLWD's wells indicated concentrations less than one ppb. 2. Official June 30, 2009 Accumulated- Overdraft (AOD) Estimate. Tim Sovich, OCWD, reported that following review of water level data throughout the basin for the three aquifers monitored, the final estimated overdraft is a 41,000 AF drop in storage. This is a lesser drop than anticipated earlier. The total AOD on June 30 was 347,000 AF including remaining Met water in storage. If the 24,000 AF of Met water is excluded, the AOD is 371,000 AF. 3. Update on Decreased Flow in the Santa Ana River. Craig Miller, OCWD, reported that 5 -6 years ago, the average annual flow in the SAR was in the range of 140,000 AF /yr. Currently the flow is in the range of 100,000 AF /yr. Reasons suggested for the reduced flow include extended drought and falling water table, more well - pumping, more recycling, and lower wastewater flow due to economic downturn for businesses and housing foreclosures. The adjudicated flow required from the upstream agencies to OCWD is 42,000 AF /yr plus storm flow. There are continuing discussions with SAWPA and the upstream agencies on the changing water condition. 4. LASCO Property Update. John Kennedy, OCWD, reported that counter - offers are being made between OCWD and the property owner for the 13 -acre site on Miraloma, east of Kraemer Basin and south of Miller Basin. He also noted that OCWD is in the process of completing a computer -based recharge model for the Anaheim/Orange recharge area. 5. Santiago Pump Station Project Update. Dave Youngblood, OCWD, reported that OCWD had an independent study performed by an outside consultant evaluating new and previously identified alternatives for pumping facilities for the Santiago Basins. The consultant, AECOM, determined that a floating pump station would be the most cost effective. OCWD plans to proceed with design based on this concept. 6. Solar -Power Project Update. John reported that OCWD completed an Engineer's Report for a solar -power project on site and determined that the payback would be in the range of 16 -19 years. The Board asked staff to table the project and pursue funding opportunities. 7. Fletcher Basin Project. OCWD reported that a feasibility study was completed, looking at alternatives and costs for various amounts of excavation on the County -owned site, formerly used as a storm- flow - retarding basin. More recently, the site has been used by the County to dispose of soil collected from other sites. In discussions with the County, OCWD reported that the County will provide labor and equipment for excavating out the soils collected on site, if OCWD will pay for hauling and disposal. OCWD is proceeding with preparation of an Engineer's Report for the project. 8. FY08 -09 Water Budget -to- Actual Report. John reported that final numbers have been received. OCWD budgeted $19.1 million to purchase 48,000 AF of water for recharge, and actually expended $12.9 million for 31,871 AF, much of which was 18,100 AF of MWD Untreated Full- Service Water. The unexpended $6.2 million will be added to the Water Replenishment Fund, along with $5.8 million of GWR System Chemical and Energy funds budgeted and unspent. These additions increase the Fund balance to $44.4 million, which will be used to purchase water for recharge when available. ITEM NO. 3.6 AGENDA REPORT Meeting Date: October 7, 2009 Subject: Status Report on Capital Projects in Progress ATTACHMENTS: Description: Type: CIP Rept Oct09.pdf CIP Report Oct 2009 Backup Material NOIZ3fi HZSNOD NI 60OZ 11.Tagolao :aIuQ 1HOdHH SfUVIS SZDHfOUd ZNHWHAOUdKI 'IVZIdV3 QgZ :UOTlaldwoD loafoad 71 :13LIUOD IDafoad pain aoj ssa.Tfoid UT IL'tp 01 JPITUTTS £18002 'oN qor 000`061$ :lafpng aq of paloadxa IIJOaIaa S llz)Ak apuaMfj ZI puu S 11 slIaM 9 60OZ -130 :ajPQ UOTjaldwoD pauuuld udT um,S IUL'H :13MUOD IOafoad S060OZ 'oN qor 000`00Z$ :lafpng apuaWfj uoilUIS ;3i'I •.Te*.S n*.aiea3IU'I S QgI, :aILIQ UOTjaIdwoD paUULId L,dTJBuTLIS IUL'H :13MUOD IOafoad Qg,L 'oN qor 000`0S1$ :lafpng sluaWaeo idwI aliS e*.aiea3jUj t OTOZ Xlnf :aILIQ UOTjaIdwoD paUULId OUTWTIOd aor :13MUOD IOafoad 8Z000Z'oN qor 000`000`L$ :lafpng Sdg o�IUiluUS 79 sag SIM uaPP!H £ 1060OZ qor 000`00£$ :lafpng sapL,afdfI S-dd OTUOJUV ULIS 60OZ DOG :aILIQ UOTlaIdwoD paUULId OUTWTIOd aor :13MUOD IOafoad 'IDTJISTQ aqj Xq OILOOZ'oN qor 000`00S`1$ :lafpng MZ)Tnaa aapun saapa0 ofuLgD I.LX uoijwn�ijuoaaH 3b auoZ Z OTOZ JSnfnV :aILIQ UOTlaIdwoD pauuLId OUTWTIOd aor IDPWOD IDafoad 60£OOZ 'oN qor 000`00Z`l1$ :iafpng £ •oN aapa0 afuLgD .Tioe.TasaH PUUjq�ll H T sluawwoD suoilav IxaN snjujS Iua.unD Iaafo.Td NOIZ3fi HZSNOD NI 60OZ 11.Tagolao :aIuQ 1HOdHH SfUVIS SZDHfOUd ZNHWHAOUdKI 'IVZIdV3 IN DESIGN IN PLANNING Project Current Status Next Actions Comments 1 Well 20 Agreement approved by Advertise drilling of Well 20 Staff prepared to issue RFP for Budget: $2,000,000 Job No.200711 Board. Waiting for signed for bidding. equipping of W -20 as soon as Project Contact: Anthony Manzano agreement from S &S. S &S schedule. drilling schedule determined. Planned Completion Date: TBD has delayed signing pending 2 OC -51 Connection Upgrade completion of other priorities. 2 Budget: $242,000 Job No. 200815 Completed application for Project Contact: Steve Conklin 50% grant funding for Planned Completion Date: Early 2010 Feasibility Study for Recycled 3 Highland Booster Station Upgrade Water Use. 3 Budget: $7,000,000 Job No. 200814 Project Contact: Hank Samaripa Planned Completion Date: Mid 2011 IN PLANNING Project Current Status Next Actions Comments 1 Fairmont Site Improvements Agreement approved by Contact S &S for preliminary Present schedule to Operations and Budget: $300,000 (YLWD share) Board. Waiting for signed kickoff meeting to establish Production departments. Job No. 200803 agreement from S &S. S &S schedule. Project Contact: Hank Samaripa has delayed signing pending Planned Completion Date: TBD completion of other priorities. 2 Recycled Water Study Completed application for Budget: $1,800,000 Job No. 200807 50% grant funding for Project Contact: Steve Conklin Feasibility Study for Recycled Planned Completion Date: TBD Water Use. 3 Anaheim Intertie Connection Budget: $250,000 (YLWD Share) Job No. 200906 Project Contact: Hank Samaripa Planned Completion Date: TBD 4 West Wellfield Project Budget: $9,000,000 Job No. Project Contact: Anthony Manzano Planned Completion Date: TBD 5 Asset Management Plan Budget: $120,000 Job No. 200909 Project Contact: Hank Samaripa Planned Completion Date: Dec 2009 6 Sewer Master Plan Review proposals and bring Budget: $350,000 Job No. 200916 recommendation for selection to Project Contact: Anthony Manzano PEO meeting. Planned Completion Date: 7 Photovoltaic Panels —Admin Bldg Budget: $250,000 Job No. 200912 Project Contact: Hank Samaripa Planned Completion Date: Dec 2009 CAPITAL IMPROVEMENT PROJECTS APPROVED BY THE BOARD (2007 -2012) THAT ARE STILL PENDING 1. Zone 5 (1000) Booster Station ($1,080,000) 2. Fairmont Booster Station Reconfiguration ($400,000) 3. Foxtail Drive Pipeline ($245,000) 4. Elk Mountain Reservoir Site Improvements ($300,000) 5. Fire Flow Improvements- -Via Sereno and Ohio ($125,000)