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Home My WebLink About2023-07-20 - Board of Directors Meeting Agenda PacketYorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, July 20, 2023, 3:00 PM Open Session Part I - District Office I Open Session Part II - Highland Reservoir 1. OPEN SESSION PART I The Yorba Linda Water District Board of Directors will convene at 3:00 p.m. in the Boardroom at 1717 E Miraloma Ave, Placentia CA 92870. 2. CALL TO ORDER 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL Brett R. Barbre, President Trudi DesRoches, Vice President Phil Hawkins, Director Tom Lindsey, Director J. Wayne Miller, PhD, Director 5. ADDITIONS/DELETIONS TO THE AGENDA Items may be added to the agenda upon determination by a two-thirds vote of the Board, or a unanimous vote if only three Directors are present, that there is a need to take immediate action which came to the District's attention subsequent to the agenda being posted. (GC 54954.2(b)(2)) 5.1. AB 2449 Teleconference Requests 6. PUBLIC COMMENTS Any individual wishing to address the Board (or Committee) is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to three minutes and must be related to matters of public interest within the jurisdiction of the Water District. (GC 54954.3) 7. CONSENT CALENDAR All items on the consent calendar are considered routine and may be approved by a single motion. There will be no discussion of these items unless a member of the Board, staff, or public requests separate consideration. 7.1. Purchase of Crane Truck Recommendation: That the Board of Directors authorize the General Manager to purchase a crane truck in the amount of $98,834.83. 8. RECESS 9. OPEN SESSION PART II The Yorba Linda Water District Board of Directors will reconvene at Highland Reservoir & Facilities - 5252 1/2 Highland Ave, Yorba Linda CA 92886 10. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board (or Committee) at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking advice and counsel. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. Page 1 of 9 10.1. Proposed Equestrian Easement at Highland Reservoir 11. ADJOURNMENT 11.1. The next regular Board meeting is scheduled Thursday, August 3, 2023 at 3:00 p.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Non-exempt materials related to open session agenda items that are distributed to a majority of the Board of Directors (or Committee Members) less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's Administrative building located at 1717 E Miraloma Ave, Placentia CA 92870 during regular business hours. When practical, these materials will also be posted on the District's website at https://ylwd.com/. (GC 54957.5) Accommodations for the Disabled Requests for disability -related modifications or accommodations, including auxiliary aids or services, required for participation in the above -posted meeting should be directed to the Board Secretary at (714) 701-3020 at least 24 hours in advance. (GC 54954.2(a)) Page 2 of 9 ITEM NO. 7.1. Yorba Linda Water District AGENDA REPORT MEETING DATE: July 20, 2023 TO: Board of Directors FROM: Mark Toy, General Manager STAFF CONTACTS: John DeCriscio, Operations Manager Freddie Ojeda, Operations Superintendent SUBJECT: Purchase of Crane Truck RECOMMENDATION: That the Board of Directors authorize the General Manager to purchase a crane truck in the amount of $98,834.83. SUMMARY: It is District policy to submit vehicle and major equipment purchases to the Board of Directors for approval. District purchasing policy also dictates the means and methods for procurement of vehicles and equipment of this value. The District's procedures have been followed in obtaining bids for the crane truck. FISCAL IMPACT: Budgeted: Yes Total Budget: $165,000 Cost Estimate: $98,834.83 BACKGROUND: In Fiscal Year 2023-24, funds are included for the purchase of a new crane truck to replace Unit #193, a 2011 Ford 450 with a 12' crane utility bed. Truck #193 is experiencing engine valve train and suspension issues. Therefore, the truck is currently out of service and is not being used for hydrant repairs. As the Board of Directors approved the budget for Fiscal Year 2023-24, staff is requesting to proceed with the replacement of Unit# 193 with a new 2023 Ford 550 crane truck. Once ordered, the new truck is expected to arrive within 3-6 weeks. After working with staff to develop a set of specifications, a competitive bid packet was sent on June 22, 2023 to vendors that could provide the crane truck that the District required. The bid deadline was set as July 6, 2023,with the bid opening at 2:00 p.m. Two bids were received. The following are the bids received in order of cost: Page 3 of 9 Toms Trucks: $88,800.53 with an 18-22 week lead time USA Truck Bodies, Inc.: $98,834.83 with a 3-6 week lead time Staff reviewed each of the bids and USA Truck Bodies met the bid specification with a 3-6 week turnaround. Therefore, staff recommends accepting the bid from USA Truck Bodies in the amount of $98,834.83 for a 2023 Ford 550 crane truck. Copies of the specifications and bid packets are available for review upon request. PRIOR RELEVANT BOARD ACTION: The Board approved the FY 2023-24 budget, which included $480,000 for vehicle replacements. ATTACHMENTS: 1. Vehicle Replacements Truck #193 2. F550 2023 Bid Specifications - Crane Truck Page 4 of 9 Vehicle Replacement -Truck#193 Description In Accordance with the District's Vehicle Replacement Schedule, unit#193 met the criteria for Class I Vehicles and is therefore, replaced with a new 2023 Ford 550 gas truck with a 12' crane utility bed. Engine valve train and suspension issues were identified. Mileage= 65,186. Project Manager Freddie Ojeda Operations Superintendent Replacement Cost $98,834.83 Funding Source Capital Outlay Purchase Date Pending Board Approval Arrival Date Approximately 4-6 weeks after order is placed Specifications 7.3 L PFI V8 Gas Truck 12' crane utility bed 169 Inch WB Chassis Cab Page 5 of 9 YORBA LINDA WATER DISTRICT Request for Proposal (1) 2023 F-550 4X2 GAS TRUCK with 12'Crane Utility Bed or similar type SPECIFICATIONS DESCRIPTION INDICATE DEVIATIONS FROM SPECS COLOR OXFORD WHITE NO REPAINTS ENGINE GAS POWERED 7.3 L PFI V8 EMISSIONS MUST MEET AQMD LOW EMISSIONS (LEV) REQUIREMENTS FOR PUBLIC FLEET TRANSMISSION VEHICLES 10 SPEED AUTOMATIC WHEELBASE 169 INCH WB CHASSIS CAB WHEELS & TIRES STEEL WHEELS WITH 225/70 19.5 ALL SEASON TIRES SEATS GRAY CLOTH 40/20/40 SPLIT BENC LOCKING CONSOLE 19500 LBS. GVWR AUTOMATIC 4.88 RATIO NON SLIP AXLE REAR AXLE ADDITIONAL EQUIPMENT 1. AIR CONDITIONING 2. PTO PROVISION TRANSMISSION 3. CARPET DELETE HEAVY DUTY ALL WEATHER MATS 4. SPRAY IN BED LINER 5. TRAILER TOW PACKAGE W/ 2" RECEIVER AND 7 PIN CONNECTOR 6. REAR VIEW CAMERA / AUDIO SYSTEM WITH 7 INCH IN DASH TOUCH SCREEN 7. POWER WINDOWS, TOW MIRRORS AND DOOR LOCKS 8. FULL SIZE SPARE TIRE 9. PRIVACY GLASS/DUAL BATTERY/120/400W OUTLET 10. REMOTE KEYLESS ENTRY 11. PLATFORM RUNNING BOARDS 12. POWER EQUIPMENT GROUP 13. PRO UPFITTER INTEGRATION SWITCHES 14. 2 EXTRA KEYS (4 TOTAL) NOTE: Must be Factory built. No aftermarket accessories or equipment will be accepted. Price to include sales tax and exempt plate registration F.O.B 4150 FAIRMONT BLVD YORBA LINDA 92886 Please send written quotes to: Freddie Ojeda 1717 Mira Loma Road Placentia, Ca 92870 Phone (714) 231-0264 Fax (714) 701-3128 Email fojeda@ylwd.com Page 6 of 9 ITEM NO. 10.1. Yorba Linda Water District AGENDA REPORT MEETING DATE: July 20, 2023 TO: Board of Directors FROM: Mark Toy, General Manager STAFF CONTACTS: Doug Davert, Assistant General Manager Rosanne Weston, Engineering Manager SUBJECT: Proposed Equestrian Easement at Highland Reservoir BACKGROUND: Staff will brief the Board on the proposed Equestrian Easement at the YLWD Highland Reservoir. See attached exhibits. ATTACHMENTS: 1. HIGHLAND HORSE TRAIL EXHIBITS Page 7 of 9 _- LEGEND: PROPOSED HORSE TRAIL EASEMENT TO CITY OF YORBA LINDA 1 N Lti e EXISTING HORSE TRAIL \ • ~ Y ' rte' _ ' R2 � EX. 10—INCH CAST IRON '. ' 4 =� WATER MAIN �' ••� , FUTURE YLWD ACCESS ROAD ry- •°� 1 �/ PROPOSED SHARED YLWD ACCESS N - ROAD & CITY OF YORBA LINDA ��;� •' ,� �-_` ' _ _ :. - HORSE TRAIL EASEMENT f.•R "' 5211 EUREKA AVENUE r • ?^ ,� j. iia ._ ��;: .- /' ,��'�`{4j + � •' � ��, + Q' EXISTING UNPAVED ROAD tit 5231 HIGHLAND D � / LICENSE AREA /' AVENUE • _ .a\ \ ' `�� 31=.1 �,; �.. �, s fy PROPERTY LINE � 227 HIGHLAND PROPOSED YLWD FENCE 5 AVENUE C,�, PROPOSED CITY RETAINING WALL • ; EXISTING YLWD WATER MAIN — — W— A/� 5251 & 5253 ` CURRENT RESIDENT ACCESS >> A 5261 HIGHLAND HIGHLAND LEGAL RESIDENT ACCESS .�, > > AVENUE (VACANT LOT) I ',, AVENUE A EX. 10—INCH CAST IRON 5300 HIGHLAND AVENUE X"� A WATER MAIN / r s� s EX. 36—INCH WATER MAIN All A L --u e ,A, _- --- - -- 5241 HIGHLAND / -um > —� EG >>(395 AVENUE ' EG 395.0 EG �� PREVENT PUBLIC �9 • i' 11001, ACCESS foo I o O �.. 'y ��h- ^y_ ., / "�•� X6° q��so 9 9 ,9R c �o +`A 14 �A•0 Xo• 5rr PG p ES�Ro 9�s / / 5225 HIGHLAND E 441 7, Mq1 IL .° } 7 _ STRUCTURE r k,?sc O� 'J F� W W \ R �oS�T `c Z c ti�Q J� Fo W iso �1qk EX• 8—INCH ACI' WATER MAIN EX. GATE � ° EX. 10—INCH CAST IRON `—''.•t tiI W WATER MAIN vv NN VV w 'NowI'm\[v \ �w �w �i a-mawm_w ow — �W �w ��w —4--w — —w---W—__mow i -_ _ _ w YLWD HIGHLAND — W RESERVOIR � -m-mum til WN."umw 7. 00, lo u / i.'o• 1 ♦ fly P- �v AVENUE �+►4 Vii►'. � 'ter -' M J ti, " �-.��"i>�' �' ��•= / =vim–=� •• . • ,/ � � s ;\. - _ _ •y �.��• �`�r•�+'.'.; {•: • • ••' � t,` � _.-. . +' � 1. �� Y''Tia`��: � -� � :,:j ,fir r:/ :�'�3 • fir► •• •:. �.'�• �.�. � • �fi � y r"'r'�01low FA Yorba Linda Water District DISCLAIMER: DRAWN BY: EN HIGHLAND RESERVOIR HORSE TRAIL EXHIBIT THIS EXHIBIT REPRESENTS A VISUAL AID INTENDED TO ASSIST PUBLIC UTILITY DEPARTMENT PERSONNEL SCALE: NTS WITH THE MANAGEMENT OF THE WATER SYSTEM FACILITY. DATA PROVIDED HEREON IS NOT A GUARANTEE NOT FOR CONSTRUCTION OF ACTUAL FIELD CONDITIONS NOR A SUBSTITUTE FOR RECORD DRAWINGS AND FIELD VERIFICATION. DATE: 7/3/2023 Page 8 of 9 LEGEND: YLWD 1911 BLANKET EASEMENT r 1 L -------J EXISTING ROAD EASEMENT L EXISTING UTILITY EASEMENTOPBLIC E17—z7—z7—z11j EXISTING YLWD EASEMENT RIGHT—OF—WAY VACATED RIGHT—OF—WAY EXISTING YLWD WATER MAIN EXISTING UNPAVED ROAD PROPERTY LINE OBSOLETE PROPERTY LINE ✓7JIIIIl a O rEX.6-INCH WATER MAIN AWA0. A* mak mz� \ \ vw-_ ! W° \\\\ XW co 000 0 Co C6 5231 HIGHLAND AVENUE \ \ www \\\\ \ 5227 HIGHLAND AVENUE 0 5261 HIGHLAND AVENUE I \\\ 5300 HIGHLAND (VACANT LOT) I 5251 & 5253 \ °HIGHLAND AVENUE 1 1 `O AVENUE ,� 20' EX. ROAD &PUBLIC I I UTILITY EASEMENT I 1�0 PER 88-386838 C" EX. 8 -INCH Q a I O F v WATER MAIN w YLWD 1911 Q a I I I \ w w- I BLANKET ° z' I N a LU EASEMENT w Co I I I 1,320 SF NQS I I -,,- \- ' # Yorba Linda Water District YLWD HIGHLAND ' RESERVOIR w— _ _ W EX, 8 -INCH ACP WATER MAIN W W -\41---W HIGHLAND RESERVOIR HORSE TRAIL EASEMENT EXHIBIT NOT FOR CONSTRUCTION \ \ EX. 10 -INCH CAST IRON WATER MAIN 5241 HIGHLAND \ AVENUE \ DRAWN BY: EN SCALE: NTS DATE: 6/22/2023