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HomeMy WebLinkAbout1967-12-27 - Board of Directors Meeting Minutes681 December 27, 1967 The adjourned meeting of the Board of Directors of the Yorba Linda County Water District was called to order by Vice President McGuire at 8:30 a.m. on December 27, 1967 in the office of the District. Directors present and answering the roll were, Mr. McGuire, Mr. Clodt, Mr. Knauft and Mr. Hastings. Director Wagner absent. Also present James Erickson, attorney for the District. Secretary administered the Oath of Office to Fred G. Clodt and Roy Knauft the newly re-elected directors of the Board. First order of business election of officers. Motion by Director Hastings seconded by Director Clodt that all incumbent officers be retained. Motion carried unanimously. Moved by Director Hastings, seconded by Director Clodt that the Secretary cast a unanimous ballot for Merwin Wagner as President and Ralph McGuire as Vice President, motion carried unanimously. The Secretary was so instructed and a unanimous ballot was cast. Moved by Director Clodt seconded by Director Hastings the follow- ing officers be re appointed: Ralph C. Shook, General Manager and Assistant Secretary; Jean E. Mathews, Secretary and Assistant Auditor; and James W. Kerfoot as Auditor. Motion carried un- animously. General Manager Shook read a letter from Wm. Fieldman, filed. General Manager read a letter from the Chamber of Commerce re- garding their Camlot Ball on 1/13/67, letter filed. Mr. Shook read a letter from the County of Orange Road Department under date of 12/21/67 on the Orchard-Grandview relocation stating that the money would be deposited as soon as the papers were processed within the county offices. Mr. Shook presented a Pipeline Release signed by the Friends Church for Board approval. Moved by Director Clodt, seconded by Director Knauft carried unanimously that the proper officers be authorized to execute the document. Job 493 on Prospect - 600' of 811 A.C. to replace old existing 411 and 611 lines, this job has been included in the budget for the year, drawings now complete and approval needed for construction at District expense. Moved byDirector Knauft, seconded by Director Clodt that construction at district expense be approved for Job 493. Motion carried unanimously. 602 December 27 , 1967 (Continued) James Kerfoot, Auditor came into the meeting at this time. A letter from Diehl Evans under date of December 4 and December 12. The first letter stated that acounting system met all re- quirements and the second letter stated that a schedule of depreciation should be set up to meet the new requirements of the State Controllers office. Discussion regarding the system of setting up and continuing such a system, suggested by Mr. Kerfoot that Diehl Evans had a great deal of experience along this line and perhaps would be best to have them come in and do it. Matter tabled until Mr. Kerfoot had more information and figures from Diehl Evans and after getting their recommenda- tion report back to the Board in January. Report on the sewer refunds for the end of the year, drainage area "A" will be all paid off with a small amount left over for next years refund fund. Drainage area "C" refund going all to one party who had the highest per acre cost. Letters and checks ready for mailing. Moved by Director Hastings, seconded by Director Knauft carried unanimously that sewer refunds in the amount of $35,262.74 as per list on file be disbursed.. Discussion regarding acreage charges for theyear 1968 on sewer in Resolution No. 153 as stated in Resolution # 42 paragraph 3. Mr. Shook recommended that the footage charges and acreage fees be left the same for the year 1968. Moved by Director Hastings, seconded by Director Knauft that the District re- establish same acreage and frontage fees as last year, and that Resolution No. 164 be adopted as follows: RESOLUTION NO. 164 - SEWER SERVICE AND FRONTAGE CHARGES - 1968 Roll Call Vote; Yes, McGuire, Hastings, Clodt and Knauft. Noes, none. Absent, Wagner. Moved by Director Hastings, seconded by Director Knauft that audited bills on checks numbered 11146 through 11183 in the amount of $20,965.77 be approved for payment, motion carried un- animously. Upon motion by Director Clodt seconded by Director Knauft and unanimously carried all Directors are hereby authorized to leave the State of California for either business or personal reasons between now and the next regular meeting of the Board of Directors. General Manager Shook reported as follows:l. No reply from the Developer on the Cassity easement at this time. 2. Engine # 1 down for repair at Plant # 1, repair rather extensive, 6 to 7 years use. 3. Mallet and Covington money for sewer construction on deposit advertised for bids, with opening on Jan. 8, 1968 and award on the 10th. 4. Sam Peterson had been out and the Short street job will be very expensive construction because of the deep cut and the difficult 603 December 27, 1967 area for work, he recommended that because of the depth that all chimneys be installed at time of construction. 5. Study with the Gas company trying to establish if gas would be cheaper than electric for operation of pumping facilities, report back later. 6. Mr. Lamhofer on Jefferson had been inquiring about service for irrigation of two acres. 7. Division of Land on the Vetter property on Buena Vista and Lakeview, letter to Planning Comm- ission regarding cost of sewer for this job. 8. Spence had made deposit for the irrigation meter to serve the Frederick property. 9. Too early to report on the post card survey on Grandview extension of the sewer. Moved by Director Clodt, seconded by Director Knauft and carried unanimously that meeting adjourn, 12:00 noon. can F. Mathews, Secretary