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Home My WebLink About2023-05-18 - Board of Directors Meeting Minutes1. 4 3. MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, May 18, 2023, 3:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 PARTICIPATION INSTRUCTIONS Were included on the agenda. CALL TO ORDER The meeting was called to order at 3:00 p.m. PLEDGE OF ALLEGIANCE Director Hawkins led the pledge. 4. ROLL CALL 5. DIRECTORS PRESENT Brett R. Barbre, President Trudi DesRoches, Vice President Tom Lindsey Phil Hawkins J. Wayne Miller, PhD 2023-046 STAFF PRESENT Mark Toy, General Manager Doug Davert, Assistant General Manager John DeCriscio, Operations Manager Gina Knight, Human Resources and Risk Manager Delia Lugo, Finance Manager Rosanne Weston, Engineering Manager Annie Alexander, Board Secretary Malissa Muttaraid, Interim Public Affairs Officer Paige Appel, Budget Analyst ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP ADDITIONS/DELETIONS TO THE AGENDA None. 5.1. AB 2449 Teleconference Requests None. 6. PUBLIC COMMENTS None. Minutes of the YLWD Board of Directors Regular Meeting Held May 18, 2023 at 3:00 p.m. 2023-047 7. ACTION CALENDAR 7.1. Positions on State Legislation Eric O'Donnell, Deputy Director for Townsend Public Affairs, summarized the key points of Assembly Bill 755 and noted that a number of agencies and associations were in opposition. Director DesRoches made a motion, seconded by Director Hawkins, to oppose AB 755 (Pagan, D -San Mateo) - Public Entity Urban Water Supplier Cost -of -Service. Motion carried 5-0-0-0. Mr. O'Donnell then provided an overview of Assembly Bill 1594 and stated there was strong support for the bill and that it had passed the Assembly. Appropriations Committee with amendments a few hours earlier. Director Miller made a motion, seconded by Director DesRoches, to support AB 1594 (E. Garcia, D -Coachella) - Medium and Heavy -Duty Zero -Emission Vehicles; Public Agency Utilities. Motion carried 5-0-0-0. 7.2. Identification of General Manager as Agency Designated Representative for Labor Negotiations Director Lindsey made a motion, seconded by Director Hawkins, to designate the General Manager as the District's representative for labor negotiations with all unrepresented employee classifications pursuant to Subdivision (d) of Section 30580 of the California Wafer Code. Motion carried 5-0-0-0. 8. CLOSED SESSION The Board entered Closed Session at 3:15 p.m. President Barbre determined to take Item Nos. 8.3. and 8.4. out of order. 8.3. Conference with Legal Counsel - Existing Litigation Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the California Government Code Name of Case: Irvine Ranch Water District v. Orange County Water District, et al. (Los Angeles County Superior Court - Case No. BS 168278) 8.4. Conference with Legal Counsel - Existing Litigation Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the California Government Code Minutes of the YLWD Board of Directors Regular Meeting Held May 18, 2023 at 3:00 p.m. 2023-048 Name of Case: YLWD v. Alex Winsberg (Orange County Superior Court - Case No. 30-2022-01284814-CU-OR-CJC) 8.1. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representative: General Manager Employee Organization: Yorba Linda Water District Employees Association 8.2. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representative: Unrepresented Employees: Director Miller left the meeting at this time. 9. REPORT FROM CLOSED SESSION General Manager All Unrepresented Classifications The Board returned from Closed Session at 3:56 p.m. President Barbre announced there was no reportable action taken on Item Nos. 8.1., 8.2., and 8.4. General Counsel Gagen reported that the Board had taken action on Item No. 8.3. and voted 5-0-0-0 agreeing to the stipulations that have been proposed between OCWD, OCWD groundwater producers including YLWD, and IRWD as follows: IRWD will appeal the recycled water Phase I only, in exchange for IRWD not appealing Phase 2 regarding the production limitation and surcharge, and the groundwater producers, including YLWD, not appealing the export positive ruling also in Phase 2. 10. ACTION CALENDAR CONTINUED 10.1. Ratifying Revised Budgeted Positions for the Remainder of Fiscal Year 2022-23 and Amending Exhibits in the Personnel Manual for Unrepresented Employees and Yorba Linda Water District Employees Association Memorandum of Understanding Staff reviewed the salary adjustments and reclassifications implemented since July 12, 2022 for the remainder of Fiscal Year 2022-23 and associated amendments to the Memorandum of Understanding with the Yorba Linda Water District Employee Association and the Personnel Manual. Staff then responded to questions from the Board regarding differences between some Minutes of the YLWD Board of Directors Regular Meeting Held May 18, 2023 at 3:00 p.m. 2023-049 position titles and those utilized in the compensation study and adjustments to salary ranges for these same and other positions, Director DesRoches made a motion, seconded by Director Lindsey, to adopt Resolution No. 2023 -XX: (1) ratifying amendments to the budgeted positions for the remainder of Fiscal Year 2022-23; (2) amending Exhibit A of the Personnel Manual for Unrepresented Employees for Fiscal Years 2019-2023; and (3) amending Exhibit A of the Yorba Linda Water District Employees Association Memorandum of Understanding for Fiscal Years 2019-2023. Motion carried 3-1-0-1 with Director Barbre voting No and Director Miller being absent. 10.2 Fiscal Year 2022-23 Compensation Study Director Hawkins made a motion, seconded by Director Lindsey, to receive and file the Fiscal Year 2022-23 Compensation Study prepared by Koff and Associates (a Gallagher company); and. (2) direct the placement of all employees at the market median as set forth in the Total Compensation Study Final Report dated March 20, 2023, effective July 1, 2023, using the methodology/implementation plan prescribed therein. Motion carried 4-0-0-1 with Director Miller being absent. President Barbre noted that Director Miller had previously expressed his support of this action. 11. DISCUSSION ITEMS 11.1 Draft Operating Budget for Fiscal Year 2023-24 Staff explained that due to pending labor negotiations, consideration of the final draft budget needed to be pushed to the June 1, 2023 regular Board meeting. The Board then determined to schedule an additional budget workshop on Thursday, May 25, 2023 at 3:00 p.m. Staff reviewed the pass-through revenue analysis, limitations, proposed rates, and impact of increased' operating expenses. Discussion followed on customer communication channels and content associated with the proposed rate adjustments, capital improvement projects, and other topics of interest. President Barbre requested the Board be provided with advance notice of scheduled heli -hydrant training exercises and noted there was some content on the District's website in need of refreshing. Minutes of the YLWD Board of Directors Regular Meeting Held May 18, 2023 at 3:00 p.m. 2023-050 President Barbre and Director Lindsey then listed topics to include on the agenda for the initial joint agency committee meeting with the Placentia Yorba Linda Unified School District. President Barbre then reported on his attendance at a recent MWDSC Board meeting and displayed photos he had shared of the Wells Fargo Heli -Hydrant during his comments. 12. ADJOURNMENT 12.1. The meeting was adjourned at 6:36 p.m. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held May 18, 2023 at 3:00 p.m.