Loading...
HomeMy WebLinkAbout2009-11-03 - Public Information-Technology Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISRICT PUBLIC INFORMATION -TECHNOLOGY COMMITTEE MEETING November 3, 2009 A meeting of the Public Information-Technology Committee was called to order by Director Collett at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Ric Collett, Chair Pat Grady, Assistant General Manager Director Michael J. Beverage Annie Alexander, Executive Secretary 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. Water Bill Statement Redesign Mr. Grady explained that as the District was transitioning to new utility billing software it would be an ideal time to consider updating the design of the water bills. Staff plans to compare the bill designs of other like agencies and provide 3 different versions for Committee consideration. The Committee then discussed various types of historical information that could be included on future bills. 3. DISCUSSION ITEMS 3.1. Conservation Signs Mr. Grady provided the Committee with photos and map locations for each of the installed signs. The Committee then reviewed the location of each sign and made suggestions to staff for improved visibility. Mr. Grady further explained that the remaining two signs would be installed shortly. Mr. Grady then responded to questions from the Committee regarding the magnetic conservation vehicle signage provided by MWDOC. Staff will provide the Committee with a report regarding the different sign designs and number purchased at the next meeting. 3.2. Fire Hydrant Out-Of-Service Covers Mr. Grady provided the Committee with a sample cover and tag used by District staff to signify when a fire hydrant is out of service. Mr. Grady then responded to questions from the Committee regarding repair procedures when a fire hydrant is out of service. Director Collett suggested that staff identify the date a hydrant went out of service on the cover or tag using a marker. 1 3.3. Winter Newsletter Preliminary Content Mr. Grady explained that staff would be working on developing content for the next edition of the customer newsletter. The Committee then discussed potential topics to be included as well as graphics to be used. A draft version of the newsletter will be provided to the Committee for review prior to print. 3.4. Update of District's Participation in Community Events Mr. Grady provided the Committee with a summary of the District's participation in recent community events. The Committee then instructed staff to distribute the water droplets previously purchased and provide the Committee with a replacement product for consideration. 3.5. Conservation Ordinance Monthly Statistics The Committee reviewed the monthly hotline calls and violations issued and appealed. Staff will report on the status of the 2nd violation issued at the next meeting. 3.6. Progress Report of Information Technology Projects Mr. Grady provided the Committee with an update regarding current IT projects and related budgets. Mr. Grady responded to questions from the Board regarding employee training for new software and the status of the electronic meter reading project. Staff will provide additional information regarding this particular project and the status of the District's rebate programs at the next Committee meeting. Mr. Grady reported that he would be attending a meeting at MWDOC to discuss the budget based tiered rates project and will provide a report at the next Board meeting. District staff will be notifying approximately 100 home owners within the Zone Reconfiguration Project regarding increased water pressure and the need for pressure regulators. Lenica Castner has also been hired as a Temporary GIS Technician during Anh Nguyen's absence. 3.7. Future Agenda Items and Staff Tasks None. 4. ADJOURNMENT 4.1. The meeting was adjourned at 5:08 p.m. The next regular meeting of the Public Information-Technology Committee will be held December 1, 2009 at 4:00 p.m. 2