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HomeMy WebLinkAbout2009-10-21 - Board of Directors Meeting Minutes 2009-161 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING October 21, 2009 1. CALL TO ORDER The October 21, 2009 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Summerfield at 8:30 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT John W Summerfield, President Ken Vecchiarelli, General Manager William R. Mills, Vice President Pat Grady, Assistant General Manager Michael J. Beverage Steve Conklin, Engineering Manager Ric Collett Lee Cory, Operations Manager ' Gina Knight, HR Manager Cindy Navaroli, Interim Finance Director Derek Nguyen, Water Quality Engineer Annie Alexander, Executive Secretary DIRECTORS ABSENT Paul R. Armstrong 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. 6. SPECIAL RECOGNITION 6.1. Introduce Derek Nguyen, Newly Hired Water Quality Engineer Mr. Conklin introduced Mr Nguyen to the Board of Directors. Mr Nguyen left the meeting following his introduction. 1 1 2009-162 7. CONSENT CALENDAR ' On a motion by Director Beverage, seconded by Director Mills, the Board voted 4-0 to approve the Consent Calendar. 7.1. Minutes of the Special Board of Directors Meeting Held October 5, 2009 Recommendation. That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Regular Board of Directors Meeting Held October 8, 2009 Recommendation: That the Board of Directors approve the minutes as presented. 7.3. Minutes of the Special Board of Directors Meeting Held October 13, 2009 Recommendation. That the Board of Directors approve the minutes as presented. 7.4. Payment of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $2,478,450.45. 7.5. Progress Payment No. 4 for the Zone Reconfiguration Project Recommendation. That the Board of Directors approve Progress ' Payment No. 4 in the net amount of $142,596.02 to Ken Thompson, Inc. for construction of the Zone Reconfiguration Project, Job No. 200710. 7.6. Progress Payment No. 5 for Construction of the Hidden Hills Reservoir Project Recommendation: That the Board of Directors approve Progress Payment No. 5 in the net amount of $143,23761 to Pacific Hydrotech Corporation for construction of the Hidden Hills Reservoir Project, Job No. 200028. 7.7. Progress Payment No. 17 for the Highland Reservoir Replacement Project Recommendation: That the Board of Directors approve Progress Payment No. 17 in the net amount of $333,487 79 to Schuler Engineering Corporation and 10% retention of $37,054.20 deposited to Citizens Business Bank escrow account for construction of the Highland Reservoir Replacement Project, Job No. 200309 2 2009-163 ' 8. ACTION CALENDAR 8.1. Amended Budget - Revised October 21, 2009 Ms. Navaroli explained that the proposed budget amendment reflected changes resulting from the recent water rate increase and adjustment to the implementation of that increase. If the budget amendment is approved by the Board, staff will then file it with the District's bond trustees. On a motion by Director Beverage, seconded by Director Mills the Board voted 4-0 to approve the attached amendments to the Approved Budget for Fiscal Year 2009110 which reflect revised water revenues, expenses and debt service ratio calculations sufficient to meet current revenue requirements and covenants. 8.2. Employee Agreements for the Period July 1, 2009 Through June 30, 2010 Ms. Knight explained that the members of the Employees Association Bargaining Unit had voted to ratify the Memorandum of Understanding at a recent Meet and Confer meeting. Both the Supervisory/Confidential and Management employee groups are unrepresented. Ms. Knight and Mr. Vecchiarelli then responded to questions from the Board. ' Director Summerfield stated that the Personnel-Risk Management Committee had reviewed the employee agreements and recommended that they be presented to the Board for approval. On a motion by Director Beverage, seconded by Director Collett the Board voted 4-0 on a Roll Call to adopt Resolutions No. 09-19, 09-20 and 09-21 adopting the Memorandum of Understanding and Pay Plan with the Yorba Linda Water District Employees Association for Fiscal Year 2009-2010 (Resolution No. 09-19), the Employee Compensation and Terms of Employment for Supervisory and Confidential Employees (Resolution No. 09-20) and the Employee Compensation and Terms of Employment for Management Employees (Resolution No. 09-21) for the period July 1, 2009 through June 30, 2010. 9. DISCUSSION ITEMS 9.1. Set Date for Water Rate Workshop Mr. Vecchiarelli explained that staff had contacted HDR to facilitate a budget based water rate workshop for the Board. The Board of Directors discussed potential dates for the workshop and chose to hold the meeting on December 18, 2009 at 9:00 a.m. Mr. Vecchiarelli then responded to questions from the Board regarding the content of the workshop and timeline for adoption of a tiered water rate. 3 2009-164 Following further discussion, it was the consensus of the Board to hold the workshop on November 20, 2009 at 9:00 a.m. instead. 10. REPORTS. INFORMATION ITEMS AND COMMENTS 10.1. President's Report None. 10.2. Directors' Reports Director Mills commented on a recent news article regarding increased water quality in the City of Placentia due to recent changes in OCWD's Groundwater Replenishment System. Director Mills suggested that staff look into the possibility of drilling additional wells in this area. Mr. Vecchiarelli stated that staff would look into this possibility during the next site study process. 10.3. General Manager's Report Mr. Vecchiarelli reported that the second water conservation gardening class was held at the Fullerton Arboretum. There were a total of 68 attendees of which 63 were YLWD customers. Staff is continuing to monitor customer participation in the new online bill pay program. ' Approximately 564 individuals had signed up for the service to date. A bill insert regarding this new program is being included with all billing cycles. Director Summer field then asked if a District representative was able to attend the recent Yorba Linda City Council meeting where the possibility of transferring the cities sewers over to YLWD was discussed. Yorba Linda City Council Member Nancy Rikel addressed the Board and stated that the matter had been discussed but no decision was made. Council Member Rikel suggested that any related information the District could provide would be helpful. 10.4. Future Agenda Items and Staff Tasks None. 11. COMMITTEE REPORTS 11.1. Executive-Administrative-Organizational Committee (Summerfield/Mills) Alternate: Collett Minutes of the meeting held October 20 were provided at the meeting. Directors Summerfield and Mills attended. Items discussed during the ' meeting were as follows: OCWD Annexation; Reports on Legislative and Grant Activities; and General Counsel's Monthly Summary Billing Report. Meeting scheduled for November 17, 4:00 p.m. 4 2009-165 ' 11.2. Finance-Accounting Committee (Beverage/Summerfield) Alternate. Mills Meeting scheduled for October 27, 4:00 p.m. 11.3. Personnel-Risk Management Committee (Armstrong/Collett) Alternate. Summerfield Minutes of the meeting held October 12 were provided in the agenda packet. Directors Armstrong and Collett attended. Items discussed during the meeting were as follows: Employee Agreements for the Period July 1, 2009 through June 30, 2010; and Status of Recruitments and Department Activities. Meeting scheduled for November 9, 4:00 p.m. 11.4. Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate. Beverage Meeting scheduled for November 5, 4:00 p.m. 11.5. Public Information-Technology Committee ' (Collett/Beverage) Alternate. Armstrong Meeting scheduled for November 3, 4.00 p.m. 11.6. MWDOC/OCWD Ad Hoc Committee (Mills/Collett) Alternate. Summerfield Meeting scheduled for November 24, 4.00 p.m. Mr. Vecchiarelli explained that OCWD representatives may not be available to attend this meeting as it falls near a holiday. MWDOC representatives would still prefer to hold the meeting as scheduled. Following discussion, it was decided that this meeting would remain as scheduled. 11.7. City of Placentia Ad Hoc Committee (BeverageNecch is rel I i ) Meeting to be scheduled. 11.8. Citizens Advisory Committee ' Meeting scheduled for October 26, 8.30 a.m. 5 2009-166 Mr Vecchiarelli reported that members of the Citizens Advisory , Committee had been invited to attend the Board of Directors facilities tour on October 23, 2009 at 9:00 a.m. 12. INTERGOVERNMENTAL MEETINGS 12.1. Yorba Linda Planning Commission, October 14 (Summerfield) Director Summerfield did not attend. 12.2. Yorba Linda City Council, October 20 (Armstrong) Director Armstrong did not attend. 12.3. MWDOC Board, October 21 (Staff) Staff did not attend. 12.4. OCWD Board, October 21 (Staff) Staff did not attend. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from October 22, 2009 thru November 30, 2009 The Board reviewed the listed meetings with no additional changes. ' 14. CONFERENCES AND SEMINARS 14.1. Water Policy Forum & Dinner- November 5, 2009 Director Mills expressed interest in attending the event. The Board then agreed to authorize Directors Mills' attendance. 15. ADJOURNMENT 15.1. The meeting was adjourned at 9.17 a.m. The next regular meeting of the Board of Directors will be held November 12, 2009 at 8:30 a.m. Ke Vecchiarelli Board Secretary 6