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Home My WebLink About2009-12-01 - Public Information-Technology Committee Meeting Agenda Packet rb Linda Water District AGENDA YORBA LINDA WATER DISTRICT PUBLIC INFORMATION-TECHNOLOGY COMMITTEE MEETING Tuesday, December 1, 2009,4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director Ric Collett, Chair Ken Vecchiarelli, General Manager Director Michael J. Beverage Pat Grady, Assistant General Manager 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 2.1. Pressure Increase Notification Letter 2.2. Water Bill Redesign 2.3. Winter Newsletter Schedule and Content 2.4. Home Energy Efficiency Survey 2.5. Update of District's Participation in Community Events 2.6. Conservation Ordinance Monthly Statistics 2.7. IT Projects Monthly Status 2.8. Future Agenda Items and Staff Tasks 3. ADJOURNMENT 3.1. The next regular meeting of the Public Information-Technology Committee will be held January 5, 2010 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.1 AGENDA REPORT Meeting Date: December 1, 2009 To: Public Information-Technology Committee From: Ken Vecchiarelli, General Manager Presented By: Steve Conklin, Engineering Manager Prepared By: Steve Conklin, Engineering Manager Subject: Pressure Increase Notification Letter SUMMARY: From November 19th to the 23rd, the water service pressure for 696 homes was increased approximately 15 psi for the Zone 4 Reconfiguration Project. There are 121 additional homes and businesses in the northwest portion of the project for which a pressure increase ranging from 40 to 45 psi is planned. A draft letter to the 121 customers notifying them of the planned change over is attached for review and information. ATTACHMENTS: Name: Description: Type: Z4 Letter to 40 PSI Increase Area 120209.doc Draft Letter Backup Material December 2, 2009 IMPORTANT WATER SYSTEM INFORMATION In the interest of improving water service to the community, the Yorba Linda Water District (District) is completing construction of the Zone Reconfiguration Project in your neighborhood. We are pleased to provide this improvement in water system pressure, which was requested by a large number of homeowners in your area. Our records indicate that the existing water pressure in your neighborhood is in the range of 40 pounds per square inch (psi). With the improvements completed, we estimate that the water pressure may increase by 40 to 45 psi. With this increase, the water pressure at your home or business establishment may be in the range of 85 psi. With this substantial improvement in pressure, there may be concerns with your existing plumbing fixtures and appliances, including your water heater or water supply lines to your washer, dryer and ice makers. In this regard, the California Plumbing Code recommends that where local water pressure is in excess of 80 psi, an approved type pressure regulator shall be installed and the pressure reduced to 80 psi or less. With this in mind, we suggest you consider having a pressure regulator installed on the water supply line into your home or business. We recommend you contact a local qualified plumber for this installation. Please note that the cost and timing of this installation is the responsibility of the property or business owner. In order to provide you adequate time to have a pressure regulator installed, if you decide to do so, the District will delay the switch over to the higher system pressure until January 20, 2010. Another issue for your information concerns a change in water quality characteristics. The District receives its water from two sources; groundwater pumped from local wells and imported surface water delivered from a regional treatment plant located in the hills north of Yorba Linda. As part of the program to increase water pressure, the water supply to your area will be changing from predominantly local groundwater to predominantly imported surface water. One of the minor differences between these two water sources is that imported surface water is disinfected with chloramines (a blend of ammonia and chlorine). With chloramines, extra care should be taken with fish aquariums to insure proper dechlorination is accomplished before adding fresh water to the tank. Also, anyone using dialysis equipment should contact their medical physician. Rest assured that regardless of which water source you receive, the District works diligently to ensure that your water meets or exceeds all the California Department of Public Health Drinking Water Standards. If you have questions regarding water quality, please call Derek Nguyen, Water Quality Engineer at 714-701-3115. If you have questions regarding other issues related to the project, please call Joe Polimino, Project Engineer at 714-701-3104, or our Customer Service staff at 714-701-3000. Sincerely, Steve Conklin, Engineering Manager ITEM NO. 2.2 AGENDA REPORT Meeting Date: December 1, 2009 To: Public Information-Technology Committee From: Ken Vecchiarelli, General Manager Presented By: Pat Grady, Assistant General Manager Prepared By: Pat Grady, Assistant General Manager Subject: Water Bill Redesign DISCUSSION: At the PIT Committee meeting on November 3, 2009, the Committee supported Staff's recommendation to redesign the existing water bill as the District transitions into a new utility billing software package. As the process continues, Staff is seeking preliminary feedback from the Committee regarding the layout, colors, graphs, and various types of information to be provided on the new water bill. Attached for the Committee's review are various sample water bills from other agencies that the management staff has reviewed and discussed. It was a consensus that the layout from the City of Pomona was the most appealing and effective. Those items outlined in red from the other water bills represent a combination of items that should also be considered for inclusion. Once the Committee provides its feedback to Staff, a sample water bill will be designed in-house and presented at the next PIT meeting for further discussion and consideration. Also attached for the Committee's reference is the District's existing water bill which follows the sample water bills. ATTACHMENTS: Nam ~ esoripiiorr: a yi~v: Sample Water Bills.PDF Sample Water Bills Backup Material l-I I Y UI` I'UMUINA or°~ Public Works Department 505 South Garey Avenue STATEMENT OF SERVICES Pomona, CA 91766 Customer Service: (909) 620-2241 Customer Name: JANE WATER Usage Analysis: Account Number: 00730867 60 Customer Number: 073086700 Payment Due By: 04/05/2010 S0 - Billing Date: 03/08/2010 ao - - - Service Period: 01/06/2010 TO 03/08/2010 30 A je - Service Address: 1234 YOUR ST 20 - f - _ I No. of days - r- - Previous Balance $172.06 May Jul Sep Nov Jan Mar Payment-Thank you! $-172.06 liiiiiiiiiiiC urrent Usage Prior Usage 10% Conservation Target Present Read: Past Read: Water Charges: Meter 4809 4773 Service Charge 42.46 i Water Consumption Charge 45.24 Water Consumption this period: 36 HCF $87'70 Average water use this period: 0.590 HCF/Day Utility Tax: Utility Tax 7.89 Your average water consumption last year during this period was 7,89 0.561 HCF/Day Sewer Charges: Sewer Service Charge 5.09 IMPORTANT INFORMATION Usage Charge 14.72 $19.81 Solid Waste Charges: This space is reserved for the billing message. This message can Basic Rate 51.09 be managed online through the InfoSend Message Manager 51.09 tool. Using this tool, you can set up different messages to appear General Sanitation Fee (GSF): on Statements, Past Due and other bills. You can also schedule General Sanitation Fee (GSF) 5.79 the dates a particular message should run, and schedule future $5.79 messages up to one year in advance. Current Charges: $172.28 Total Amount Due: $ 172.28 infb j. eawMr. eBib. Sample provided by InfoSend, Inc. Please contact Sales for more information. 800.955.9330 sales@infosend.com Detach and Return This Portion with Your Remittance to the City of Pomona. CITY OF POMONA Please See Reverse for Additional Information. CFO„ Public Works Department Account Number: 00730867 505 South I Avenue Pomona, CA 91766 Customer Number: 073086700 Customer Service: (909) 620-2241 www.ci.pomona.ca.us Balance Forward: $ 0.00 Total Amount Due: $ 172.28 Current Charges Due Date: 04/05/2010 Amount Enclosed: POM0923A 1000000001 1/1 'li"Ili li'III'I"'/IIIIIIIIIIII~IIII'1'~IIIIIII~IIiIIillluuilihl fIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII JANE WATER CITY OF POMONA RUM 1234 YOUR ST P.O. Box 660 POMONA CA 91767 Pomona, CA 91769-0660 OTAY WATER DISTRICT • 2554 Sweetwater Springs Blvd. Spring Valley, CA 91978-2004 ACCOUNT NUMBER: 123-4567-01 SERVICE ADDRESS: 1041 S PLACENTIA AVE Billing Inquiries: (619) 670-2777 LAST PAYMENT: 01/09/2009 AMOUNT: $ 365.61 All Other Inquiries: (619) 670-2222 OFFICE HOURS: MONDAY - FRIDAY 8:00 AM - 5:00 PM SERVICE FROM: 12/19/2008 TO 01 /22/2009 Please visit us at www.otaywater.gov DUE DATE: 02/21/2009 OTA0128A 2000000001 1/1 meter • Illldll'1111111'II~III~~~II'IIII'I'II~I~I~I~II~I'IIII~IIIIIIIII' Previous JOHN SMITH Meter Number Reading Reading 1041 S PLACENTIA AVE FULLERTON, CA 92831 05523883 3,001 3,104 103 06438254 1,234 1,305 71 F-special message Energy Charge $18.82 Cut back your watering in the fall and winter months and lower your water Water Charge $248.23 bill. Generally, landscapes in the fall and winter typically need 50% less Water System Fee $26.90 water compared to the summer months. TOTAL CURRENT CHARGES $293.95 Previous Balance $365.61 Payments $-365.61 Credits Applied $0.00 Total Current Charges $293.95 • monthly usage .a, r TOTAL AMOUNT DUE $293.95 ♦00 - Current 300 Usage .00 ,00 .0 1 IF 0 J F M A M J 1 A S O N 0 1 This Year # of Days: 35 Usage:103 Avg. Per Day:2.94 1 UNIT=100 CUBIC FEET (HCF) OF WATER 1 HCF = 748 GALLONS KEEP THIS PORTION FOR YOUR RECORDS DUE AND PAYABLE UPON RECEIPT amount ue PAYMENT COUPON • PLEASE RETURN THIS PORTION ALONG WITH YOUR PAYMENT PLEASE MAKE YOUR CHECK PAYABLE TO: TOTAL AMOUNT DUE $293.95 OTAY WATER DISTRICT amount enclosed ACCOUNT NUMBER: 123-4567-01 SERVICE ADDRESS: 1041 S PLACENTIA AVE SERVICE FROM: 12/19/2008 TO 01 /22/2009 DUE DATE: 02/21/2009 JOHN SMITH OTAY WATER DISTRICT 1041 S PLACENTIA AVE PO BOX 51375 FULLERTON, CA 92831 LOS ANGELES CA 90051-5675 ~~r~n~~nr~~nn~r~nn~~r~r~n~~n~nr~r~r~•~rn~r~r~r~~nr~ 914044103000293953 ❑ Please check box for billing address change (see back) 1/17 South Coast Water District Previous Balance 62.95 ACCOUNT NO. 31592 West Street Laguna Beach, CA 92702 Payments 62.95CR 1-1234.500 (949) 499-4555 www.scwd.org Adjustments 0.00 Send questions or correspondence to: Current Charges 73.91 PO Box 30205, Laguna Niguel, CA 92607-0205 3.91 Send Payments to SCWD Account Balance $7 PO Box 51401, Los Angeles, CA 90051-5701 Customer and Service Address: Additional Charges if Payment Not Received By: October 31, 2010 WATER DISTRICT CUSTOMER Reading Period Covers: September 02, 2010 To: September 29, 2010 123 WATER WAY Statement Date: October 07, 2010 CITY, STATE, ZIP Meter No. Meter Size Prior Read Current Read CCF Units I Your 12 Month Water Usage 1234567 3/4" 62 81 19 so in CCF's 0 CCF = 748 Gallons) 45 BILLING DETAILS 40 Previous Activity: 35 - 30 l 09/102010 Previous Balance 62.95 25 10/06/2010 Payment Received -Thank You 62.95 CR 20 15 Current Charges: 10 Wa r sage Charge s - First5CCF @ $1.52 7.60 0 Next8CCF @ $3.04 24.32 Ion a~~ ~P~ ~Pe PQ~ e 11 see o~ Next 6C C F @ $4.56 27.36 Se Total Current Charges $ 73.91 Period Days Water Usage Daily Average Current 27 19 CCF 526 Gallons TOTAL AMOUNT DUE $ 73.91 Last Bill 28 21 CCF 561 Gallons Year A o 61 39 CCF 478 Gallons This space is reserved for the billing message. This message can be managed online through the InfoSend Message Manager tool. Using this tool, you can set up different messages to appear on Statements, Past Due and other bills. You can also I^~ . schedule the dates a particular message should run, info BaIP.i1 .8~. and schedule future messages up to one year in Sample provided by InfoSend, Inc. advance. Please contact Sales for more information. 800.955.9330 sales@infosend.com Please detach and return this bottom portion with your payment. li n SEE REVERSE SIDE FOR ADDITIONAL INFORMATION South Coast Water District 31592 West Street Account No: 1-1234.500 Service At: 123 WATER WAY r- Laguna Beach, CA 92702 - (949) 499-4555 www.scwd.org Additional Charges If Payment Not 4 Send questions or correspondence to: Received by: October 31, 2010 PO Box 30205, Laguna Niguel, CA 92607-0205 Send Payments to SCWD Total Amount Due: $ 73.91 PO Box 51401, Los Angeles, CA 90051-5701 Change of Address (please see back of payment stub) Amount Enclosed: SCW1007A AUTO 5-DIGIT92629 7000000692 01.0002.0315 692 1 Ilrlrrll~rrllrrrrlrl~rrrllrlrlrlrrrlllrrrrrrllllrrrrrrllrr~lll SOUTH COAST WATER DISTRICT WATER DISTRICT CUSTOMER PO BOX 51401 123 WATER WAY LOS ANGELES, CA 90051-5701 CITY, STATE, ZIP 001123450000000073919 JOHN SAMPLE Account Activity 123 MAIN ST Account No. 200-00000-00 0 PREVIOUS ACTIVITY Condominium 03/02/10 Prior Balance $162.78 03/09/10 Payment. Thank You. -162.78 Statement Date 04/27/10 Balance Forward 0.00 Payment Due Date 06/12/10 NEW ACTIVITY Meter No. 00000 System Charge 25.00 Billing Period 02/23-04/20 SDCWA Infrastructure Charge 3.80 Days 56 WATER @ TIER 1 116 HG @ .4072 47.24 Prior Read 9403 Sewer Charges (Based on Water Usage) 78.10 Current Read 9519 Current Charges 154.14 Water Units Used 116 HG Amount Due by May 12, 2010 $154.14 Gallons Per Day 207.14 Call 619-258-4600 For Customer Service. Available 8:30am to 5:00pm, Monday through Friday. Also, see the information on the back of this statement. This space is reserved for the billing message. This message can be managed online through the InfoSend Message Manager tool. Using this tool, you can set up different messages to appear Water Use on Statements, Past Due and other bills. You can also schedule - - - the dates a particular message should run, and schedule future 250 messages up to one year in advance. 200 150 100 info EOP,hL aft CA-d. Sample provided by InfoSend, Inc. 50 Please contact Sales for more information. 0 800.955.93301 sales@infosend.com Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec OPrlor 12 Months =MostRecent t2 Months Please detach and return bottom portion wan payment in the return envelope provided. Padre Dam MWD 9300 Fanita Parkway Account Number 200-00000-00 0 Post Office Box 719003 Service Address 123 MAIN ST Santee, CA 92072-9003 Amount Due by 05/12/10 $ 154.14 PADRE DAM If Paid Late $ 169.55 M:ai viC7P~I Vtlatt:er ~t~tr9c~ Ilillllillllillll~ll~ll~l~llllilli~~nli~iilllinlil~llllllllllil Il~~lll~llll~lll~~llill~l~llllilli~~nli~iillliiilil~lllll~~l~lil JOHN SAMPLE Padre Dam M.W.D. 123 MAIN ST Post Office Box 719004 SAN DIEGO CA 92123-0000 Santee, CA 92072-9004 A A FoUCCA 1-mcalCK / WA 1=IV KIV 1 BOX 7002 ACCOUNT • - • VALLEY, CA 92286-7002 Billing Date: 09/30/09 Account Number: 023264-003 RETURN SERVICE REQUESTED Service Address: 7815 Balsa Ave Service Period: 08/19/09 To: 09/21/09 TEL. 760.365.8333 • FAX 760.365.0599 METER READING Please visit us at www.hdwd.com or email at info@hdwd.com Meter Previous Current Consumption "AUTO"SCH 5-DIGIT 92284 12 PS5 56369RA30-A-2 Number Reading Reading (units) 3053 1 AV 0.335 00352800 492 499 7 Ihlin111lfill lIII IIIInnlllnIIIIIIiiill111111nllIf lill PAT GRADY !CURRENTCHARGES PO BOX 1883 Your Current Water Charge YUCCA VALLEY CA 92286-1883 TIER UNIT COST UNITS AMOUNT 1 $3.18 X 4 $12.72 2 $4.97 X 3 $14.91 Total Water 7 $27.63 Summary of Current Charges DESCRIPTION (please see back) AMOUNT Water Charge $27.63 Your Monthly Usage Service Charge $10.40 Same period for pnor year Debt Service $6.50 10 8 . . Current s Usage 4 2 0 S O N D J F M A M J J A S Current Period 9 Days 33 Usage- 7 Avg. Per Day 0.21 Current Charges Due By 10121109 $44.53 October ' S M T w T F S Please Pay By Previous Balance $54.47 1 2 3 Payment - Thank You ($54.47) 4 5 6 7 8 9 10 Current Charges $44.53 11 12 13 14 15 16 17 18 19 20 ® 22 23 24 TOTAL ACCOUNT BALANCE $44.53 25 26 27 28 29 30 31 PLEASE RETURN THIS PORTION WITH YOUR PAYMENT p~ Account Number: 023264-003 10 PLEASE RETURN THIS PORTION ALONG WITH YOUR PAYMENT Service Period: 08/19/09 To: 09/21/09 PLEASE MAKE YOUR CHECK PAYABLE TO: HI-DESERT WATER DISTRICT ❑ PLEASE CHECK BOX FOR CHANGES (SEE BACK) TOTAL AMOUNT DUE $44.53 To pay online, visit www.hdwd.com = ® ~ AMOUNT PAID: Service Address: 7815 Balsa Ave HI-DESERT WATER DISTRICT PO BOX 7002 Billing Address: YUCCA VALLEY, CA 92286-7002 PAT GRADY IlilllIfIIof11ill11lofilll1111If111111lll11IfIIfIIII1ll PO BOX 1883 YUCCA VALLEY CA 92286-1883 I IIIIII VIII VIII VIII VIII IIII II I III (III IIII t ut ua L,uiua vv ate[ uibu icy el Yorba Linda rnune: 14) /ut-JUVu 1717 E. Miraloma Avenue Water District Fax: (714) 701-3058 Placentia, CA 92870 Website• YLWD.com Name and Billing Address Service Address Account Number Serving the community since 1909. 82118-1 Keep this portion for your records. Billing Period Statement Date Current Charges Due By 10/07/09 to 11/02/09 11/09/09 12/06/09 _ Water Meter Information Meter Meter Current Read Previous Read Current Last Year Change Avg Daily Number size Usage Usage Usage 70482112 1 8 6 2 Note: 1(unit) = 748.10 gallons TOTAL units billed 2 0 2 0 Billing Summary Previous Billing: Amount of previous bill 10/12/09 39.63 Payment Received 10/19/09 - Thank you -26.92 Payment Received 10/29/09 - Thank you -17.18 Previous Balance. $ -4.47 Current Billing: Water Charge Water Usage 2(units) x 2.52 5.04 Basic Service Charge 10.20 Sewer Maintenance Charge 5.50 Backflow Charge 2.42 Total Current Charges $ 23.16 TOTAL AMOUNT DUE $ 18.69 Explanation of Previous Billing Credit On October 13, 2009, the Board of Directors voted to refund the new water rates applied prior to September 14, 2009. This water bill credits these charges in the previous billing period and re-calculates your bill using the old water rates ($1.79/unit and $8.35/mo. Basic Service Charge). Your current bill is prorated based on a daily average usage at the old rate through September 13, 2009 and the new rates ($2.52/unit and $10.20/mo. Basic Service Charge) forward. Please detach and return with your payment 11 f x l MAKE CHECKS PAYABLE TO: Previous Balance: -4.47 Yorba Linda Water District PO Box 309 Current Charges are due 12/06/09 23.16 Yorba Linda, CA 92885-0309 Phone: (714) 701-3000 Fax: (714) 701-3058 TOTAL AMOUNT DUE: 18.69 Account No: 82118-1 To avoid penalties balance is due on 12/06/09 SEE REVERSE FOR OTHER PAYMENT OPTIONS TOTAL AMOUNT PAID • YLW1109A 3000000001 00.0000.0001 1/1 ~III~~III~III~I~II~~~I~'~"I~I~~'d~~~~~~lnd~~~r~i•uii~i•i~~i (I~Inu'~Ilul~lul~l~~~~~~~~~~~~~~~~II~IIInllnl'~'Illn~ll Yorba Linda Water District PO Box 309 Yorba Linda, CA 92885-0309 82118010018696 ITEM NO. 2.3 AGENDA REPORT Meeting Date: December 1, 2009 Budgeted: Yes Total Budget: $4,400 + postage To: Public Information-Technology Committee Funding Source: All Funds From: Ken Vecchiarelli, General Manager Presented By: Pat Grady, Assistant General Dept: Administration Manager Reviewed by Legal: N/A Prepared By: Pat Grady, Assistant General CEQA Compliance: N/A Manager Subject: Winter Newsletter Schedule and Content DISCUSSION: Staff has developed a tentative schedule for the design and mailing of the winter newsletter, utilizing the services of Avant-Garde once again. Based on this schedule, mailing is anticipated for mid- February 2010. The following is a breakdown of the proposed schedule: Avant-Garde - write articles and design (2 wks) Wks of 11/30 & 12/7 Staff review (1 wk) Wk of 12/14 1 st modifications completed Wk of 12/21 PIT Committee members provided 1 st draft for review (1 wk) Wk of 12/28 PIT Committee meeting to review comments w/Staff 1/5/2010 Modifications & finalization by Avant-Garde 1/11 YLWD final approval - sent to printers 1/15 Printing complete (2.5 wks) - sent to Infosend 2/3 Mailing date (2 wks) 2/17 Additionally, based on discussions at the PIT meeting held in November along with subsequent Staff discussion, the following content is recommended for inclusion in the winter newsletter: . Message from the General Manager - (to include discussion regarding the recent rate increase and credit) . Projects update . Watering days & conservation update with status scale graphic . Pilot solar project on the Admin facility . 100 year celebration . Kids corner The previous two newsletters have contained information related to the Fullerton Arboretum. However, due to the scheduling of the next class (January 23), this will not be included within this winter edition. Staff does intend to advertise the January 23rd class as a message on the water bills beginning in December. Attached for the Committee's review and discussion is a photo of Lake Oroville, for consideration to be included on the cover of the newsletter. ATTACHMENTS: Name: Description: Type: Lake_Oroville.pdf Lake Oroville Backup Material rrll -.� r V , 4 W��k' A F 9 ��= min, l� r ITEM NO. 2.4 AGENDA REPORT Meeting Date: December 1, 2009 To: Public Information-Technology Committee From: Ken Vecchiarelli, General Manager Presented By: Pat Grady, Assistant General Manager Prepared By: Pat Grady, Assistant General Manager Subject: Home Energy Efficiency Survey DISCUSSION: Through MWDOC, both Southern California Edison and Southern California Gas companies are soliciting partners to participate in home efficiency energy surveys. A workshop is being scheduled toward the end of December and additional information is currently being compiled by Staff, which will be presented in more detail at the Committee meeting. ITEM NO. 2.6 AGENDA REPORT Meeting Date: December 1, 2009 Subject: Conservation Ordinance Monthly Statistics ATTACHMENTS: H<-3ru e: IS.i0 Clvi. 'y`S.iC-.'. Ordinance Monthly Stats.xls Monthly Report Backup Material Conservation Ordinance Monthly Statistics November numbers are thru the 19th only. Updated: 11/20/09 9:OOAM Grace Period Notices Hotline Calls 1st Violations 2nd Violations 3rd Violations 4th or More Violations Violations Appealed (1st appeal) Violations Repealed (1st appeal) Violations Appealed (2nd appeal) Violations Repealed (2nd appeal) Installed Flow Restrictors Removed Flow Restrictors Shut -offs Waivers Approved Waivers Denied Jul -09 291 62 0 0 0 0 EMPI-0 0 11 1 Aug -09 0 63 108 1 0 0 0 0 0 0 0 0 0 6 0 Sep -09 0 33 7 2 W 0 0 M 21 0 0 A 0 0 1 0 Oct -09 0 40 28 1 0 0 3 3 0 0 0 0 0 5 0 Nov -09 0 8 10 0 n 0 0 0 0 0 0 0 n 0 0 Dec -09 Jan-10 Feb -10 Mar -10 Apr -10 May -10 Jun -10 November numbers are thru the 19th only. Updated: 11/20/09 9:OOAM ITEM NO. 2.7 AGENDA REPORT Meeting Date: December 1, 2009 To: Public Information-Technology Committee From: Ken Vecchiarelli, General Manager Presented By: Pat Grady, Assistant General Manager Prepared By: Pat Grady, Assistant General Manager Subject: IT Projects Monthly Status DISCUSSION: Attached for the Committee's review is a monthly update and status of the major IT projects in progress. ATTACHMENTS: Name a SrS q:)$ Ci o: o-Y ,pe IT Projects Update (Nov-2009).pdf IT Projects Update Backup Material IT Projects Update FY 2008/09 FY 2009/10 Status thru 11/30/2009 Project FY 2008/09 FY 2008/09 FY 2009/10 FY 2009/10 Project Name & Description Bid Budget Actual Budget Actual Status & Comments Laserfiche (Electronic Imaging & Storage) $70,000 $80,000 $66,378 $22,000 $18,000 System in use. Scanning of documents continues for FY 2009/10 Financials & Utility Billing Software $264,212 $92,300 $145,653 $150,000 $8,000 Implemented: GL, Inventory, AP, HR partially In Progress and est. date: Fixed Assets - Dec /2009 HR remaining - Dec /2009 Purchasing - Dec /2009 (partial) Payroll - Jan /2010 or sooner Project Accounting - Feb /2010 Utility Billing - Feb or Mar /2010 Timesheet System In house In progress - implementation in Dec /2009 or Jan /2010 Purchase Requisitioning System In house Implementation in February /2010 CMMS (Computerized Maintenance & Management) TBD $160,000 $0 $200,000 $1,800 RFP to be distributed in Dec /2009 - on schedule Hydraulic Model Software $16,000 $0 $0 $30,000 $0 Water portion in progress GIS (Phase 2) $100,000 $0 Includes integration with UB and CMMS - on hold until UB implementation Web Site Redesign $9,000 - $15,000 $0 $10,000 $0 $0 Future web site modifications performed internally by Staff - ongoing SCADA Conversion & Maintenance (MSO) Time & Material $0 $81,479 $20,000 $22,469 ongoing mantainence Online Bill Pa $2,700 + month) $0 $0 $9,050 $3,400 Implemented - current) 5% registration or 1,200 customers