HomeMy WebLinkAbout2023-09-07 - Board of Directors Meeting Agenda PacketYorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, September 7, 2023, 3:00 PM
1717 E Miraloma Ave, Placentia CA 92870
1. PARTICIPATION INSTRUCTIONS
This meeting will be held in person. For public convenience, the meeting can also be accessed via
internet-based service or telephone as indicated below. For questions regarding participation, please call
the Board Secretary at (714) 701-3020.
Computer/Mobile Device: https://usUbweb.zoom.us/I/814tbb9t lbb
Telephone: (669) 444-9171 or (669) 900-6833
Meeting ID: 814 7689 8158
2. CALL TO ORDER
3. PLEDGE OF ALLEGIANCE
C :T9 MOT_1"
Brett R. Barbre, President
Trudi DesRoches, Vice President
Phil Hawkins, Director
Tom Lindsey, Director
J. Wayne Miller, PhD, Director
5. ADDITIONS/DELETIONS TO THE AGENDA
Items may be added to the agenda upon determination by a two-thirds vote of the Board, or a
unanimous vote if only three Directors are present, that there is a need to take immediate action which
came to the District's attention subsequent to the agenda being posted. (GC 54954.2(b)(2))
5.1. AB 2449 Teleconference Requests
6. INTRODUCTIONS AND PRESENTATIONS
6.1. Elected Official Liaison Reports
6.2. Briefing on Yorba Linda Housing Element and Measure B
7. PUBLIC COMMENTS
Any individual wishing to address the Board (or Committee) is requested to identify themselves and state
the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the
individual for their comment when the item is considered. No action will be taken on matters not listed on
the agenda. Comments are limited to three minutes and must be related to matters of public interest
within the jurisdiction of the Water District. (GC 54954.3)
8. CONSENT CALENDAR
All items on the consent calendar are considered routine and may be approved by a single motion.
There will be no discussion of these items unless a member of the Board, staff, or public requests
separate consideration.
8.1. Minutes of the Board of Directors Meetings Held July 6 - July 20, 2023
Recommendation: That the Board of Directors approve the minutes as
presented.
Page 1 of 193
a
8.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $10,344,426.04
8.3. Unaudited Financial Statements for the Fiscal Year Ended June 30, 2023
Recommendation: That the Board of Directors receive and file the Unaudited
Financial Statements for the Fiscal Year Ended June 30, 2023.
8.4. Cash and Investment Report for the Period Ended July 31, 2023
Recommendation: That the Board of Directors receive and file the Cash and
Investment Report for the Period Ended July 31, 2023.
8.5. Directors and General Manager Fees and Expenses Report for the Fourth
Quarter of Fiscal Year 2022-23
Recommendation: That the Board of Directors receive and file the Directors'
and General Manager Fees and Expenses Report for the Fourth Quarter of
Fiscal Year 2022-23.
8.6. Amendment to Personnel Manual for Unrepresented Employees
Recommendation: That the Board of Directors adopt Resolution No. 2023 -XX
amending the Personnel Manual for Unrepresented Employees for the
remainder of Fiscal Years 2024-2025.
8.7. Reject and Refer Claim from Junxia Yao
Recommendation: That the Board of Directors reject the claim filed by Junxia
Yao and refer it to ACWA-JPIA for further handling.
ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board (or Committee) discussions
are needed prior to formal action.
9.1. 5592 Grandview Avenue Sewer Connection Fees
Recommendation: That the Board of Directors determine the homeowner pay
the quoted connection fee in the amount of $18,311 should he elect to connect
to the District's sewer system.
9.2. 2023 Update to Water Master Plan
Recommendation: That the Board of Directors receive and file the 2023 Water
Master Plan.
9.3. Membership with CW3E Water Affiliates Group
Recommendation. That the Board of Directors consider joining the CW3E
Water Affiliates Group as a member at the Associates Level for a contribution of
$5,000.
9.4. Amendment to Fiscal Year 2023-24 Operating Budget
Recommendation. That the Board of Directors adopt Resolution No. 2023 -XX
adopting the Amended Operating Budget for Fiscal Year 2023-24 (Financial
Summaries).
9.5. Proposed Update to 2021 Water and Sewer Rate Study
Recommendation. That the Board of Directors determine whether to engage a
consultant to complete the study through (1) the competitive bid process by
issuing a Request for Proposals, or by (2) making an exception and approving a
Page 2 of 193
single source purchase as defined and authorized in the District's Purchasing
Policy.
9.6. Amendments to Board of Directors' Policies and Procedures Manual
Recommendation: That the Board of Directors consider the proposed and any
additional amendments to the Policies and Procedures Manual and adopt
Resolution No. 2023 -XX approving said amendments.
9.7. Identification of Agency Designated Representative(s) for Labor Negotiations
Recommendation: That the Board of Directors identify designated
representative (s) for labor negotiations with the General Manager.
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. Director's Reports
10.2. General Manager's Report
10.3. General Counsel's Report
10.4. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
Miller / DesRoches - Next meeting will be scheduled when needed.
11.2. Joint Agency Committee with City of Yorba Linda
Lindsey / DesRoches - Next meeting yet to be scheduled.
11.3. Joint Agency Committee with City of Placentia
Lindsey / DesRoches - Next meeting yet to be scheduled.
11.4. Joint Agency Committee with City of Brea
Barbre / Lindsey - Initial meeting in the process of being scheduled.
11.5. Joint Agency Committee with Placentia-Yorba Linda Unified School District
Barbre / Lindsey - Next meeting yet to be scheduled.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from September 8 - October 31, 2023
13. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The
public is excused during these discussions.
13.1. Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of
Section 54956.9 of the California Government Code
Number of Potential Cases: One
13.2. Conference with Legal Counsel - Existing Litigation
Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the California
Government Code
Name of Case: Orange County Water District, et al. v. 3M Company, et al.
(Orange County Superior Court - Case No. 30-2020-01172419-CU-PL-CXC)
13.3. Public Employment
Page 3 of 193
Pursuant to Section 54957 of the California Government Code
Title: Human Resources and Risk Manager
13.4. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
13.5. Conference with Labor Negotiators
Pursuant to Section 54957.6 of the California Government Code
Agency Designated Representative: To Be Determined
Unrepresented Employee: General Manager
14. REPORT FROM CLOSED SESSION
15. ADJOURNMENT
15.1. The next regular Board meeting is scheduled Thursday, September 21, 2023 at
3:00 p.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Non-exempt materials related to open session agenda items that are distributed to a majority of the Board of
Directors (or Committee Members) less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's Administrative building located at 1717 E Miraloma Ave, Placentia
CA 92870 during regular business hours. When practical, these materials will also be posted on the District's
website at https://ylwd.com/. (GC 54957.5)
Accommodations for the Disabled
Requests for disability -related modifications or accommodations, including auxiliary aids or services, required for
participation in the above -posted meeting should be directed to the Board Secretary at (714) 701-3020 at least 24
hours in advance. (GC 54954.2(a))
Page 4 of 193
ITEM NO. 8.1.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: September 7, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary
SUBJECT: Minutes of the Board of Directors Meetings Held July 6 - July 20, 2023
RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
1. Draft Minutes for July 6, 2023 Regular Board Meeting
2. Draft Minutes for July 20, 2023 Regular Board Meeting
Page 5 of 193
E
3.
2023 -XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, July 6, 2023, 3:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
PARTICIPATION INSTRUCTIONS
Were included on the agenda.
CALL TO ORDER
The meeting was called to order at 3:00 p.m.
PLEDGE OF ALLEGIANCE
Director Hawkins led the pledge.
4. ROLL CALL
Pi
DIRECTORS PRESENT
Brett R. Barbre, President
Trudi DesRoches, Vice President
Phil Hawkins
J. Wayne Miller, Ph.D.
DIRECTORS ABSENT
Tom Lindsey
STAFF PRESENT
Mark Toy, General Manager
Doug Davert, Assistant General Manager
Delia Lugo, Finance Manager
Rosanne Weston, Engineering Manager
Jeff McDonald, Maintenance Superintendent
Veronica Ortega, Assistant Board Secretary
Jacqueline Segura, Human Resources Analyst
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
ADDITIONS/DELETIONS TO THE AGENDA
General Manager Toy noted that going forward, staff would be making a distinction
between the Cielo Vista and Loma Vista developments, both by Lennar Homes, in
District documents and reports. He also noted that staff received the June report
and updated legislative matrix from Townsend Public Affairs the prior evening.
Physical copies of these documents were made available to the Board and
members of the public.
5.1. AB 2449 Teleconference Requests
None.
Minutes of the YLWD Board of Directors Regular Meeting Held July b, 2023 at 3:00 p.m.
Page 6 of 193
2023 -XXX
6. INTRODUCTIONS AND PRESENTATIONS
6.1. Elected Official Liaison Reports
Yorba Linda Council Member Janice Lim introduced Ryan Schwartz who
commented on his interest in water.
7. PUBLIC COMMENTS
None.
8. ACTION CALENDAR
8.1. Positions on Federal Legislation
Discussion centered around the positive support of H.R. 188.
Director DesRoches made a motion, seconded by Director Hawkins, to
support H.R. 188 - Proven Foreset Management Act of 2022. Motion carried
4-0-0-1 with Director Lindsey absent.
8.2. Amendments to Public Funds Investment Policy
Richard Babbe, Senior Managing Consultant for PFM Asset Management,
presented the proposed amendments to the policy which included updating
and clarifying certain terminology and enabling the District to leverage the
resources and expertise of an investment advisor. Discussion touched on
expenses previously paid for bond counsel services and potential
opportunities for recovery through investment returns.
President Barbre requested that Section 9.1. of the policy be revised to reflect
24-hour notification when securities held by the District fall below the minimum
credit ratings specified in Appendix A. He also requested that CalTRUST be
removed as a permitted investment/deposit in Table 1 of Section 8.3.
Discussion followed regarding asset-backed and mortgage-backed securities
(ABS/MBS) and investment diversification. President Barbre requested that the
District's portfolio limits for ABS/MBS and supranationals be lowered to 10% in
Table 1 of Section 8.3 of the policy. He also requested that the investigation
and due diligence for OCCIP as referenced in Section 4 of Appendix A be
conducted in advance rather than deferring it until investment of District funds
may be considered. He then noted that Section 5 of Appendix A could be
removed if CalTRUST was removed from Table 1 of Section 8.3. Discussion
continued regarding money market funds and split ratings. This topic will be
revisited during the policy review process next fiscal year. It was the consensus
of the Board to include the requested revisions in the policy.
Minutes of the YLWD Board of Directors Regular Meeting Held July b, 2023 at 3:00 p.m. 2
Page 7 of 193
VA
10.
Director Hawkins made
Resolution No. 2023 -XX
revised and rescinding
Director Lindsey absent.
CONSENT CALENDAR
2023 -XXX
a motion, seconded by Director Miller to adopt
amending the Public Funds Investment Policy as
Resolution No. 18-12. Motion carried 4-0-0-1 with
Director Hawkins made a motion, seconded by Director DesRoches, to approve the
Consent Calendar. Motion carried 4-0-0-1 with Director Lindsey absent.
9.1. Minutes of the Board of Directors Meetings Held May 18 - June 28, 2023
Recommendation: That the Board of Directors approve the minutes as
presented.
9.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $2,349,619.09.
9.3. Budget to Actual Statements for Month Ended May 31, 2023
Recommendation: That the Board of Directors receive and file the Budget to
Actual Reports for the Month Ended May 31, 2023.
9.4. Cash and Investment Report for the Period Ended May 31, 2023
Recommendation: That the Board of Directors receive and file the Cash and
Investment Report for the Period Ended May 31, 2023.
PUBLIC HEARING
10.1. Collection of Certain Sewer Maintenace Charges on Fiscal Year 2023-24 Tax Roll
President Barbre opened the public hearing at 3:37 p.m.
Assistant Board Secretary Ortega confirmed that the public hearing had been
properly noticed.
Staff explained that the sewer maintenance charges for certain properties
were collected on the tax roll for which a public hearing and adoption of a
resolution is required.
President Barbre opened the floor for public comment on this matter for which
there was none.
Minutes of the YLWD Board of Directors Regular Meeting Held July 6, 2023 at 3:00 p.m.
3
Page 8 of 193
2023 -XXX
President Barbre closed the public hearing at 3:39 p.m.
There was no further discussion.
Director Miller made a motion, seconded by Director Hawkins, to adopt
Resolution No. 2023 -XX electing to place Sewer Maintenance Charges on the
property tax roll of certain properties for collection and remittance to the
District, adopting the report to place said charges on the property tax roll for
Fiscal Year 2023-24, and repealing Resolution No. 2022-26. Motion carried
4-0-0-1 on a roll call vote with Director Lindsey absent.
10.2. Collection of Capital (Finanace) Charges on Fiscal Year 2023-24 Tax Roll
President Barbre opened the public hearing at 3:40 p.m.
Assistant Board Secretary Ortega confirmed that the public hearing had been
properly noticed.
Staff explained that the capital finance charges, as described in the 2020
Rate Study, were collected on the property tax roll for which a public hearing
and adoption of a resolution is required.
President Barbre requested that a provision be added to the resolution to
include a deadline of September 15th each fiscal year for the disbursement of
invoices where a distinct identifying county parcel number is not available. It
was the consensus of the Board that this provision be included in the
resolution.
President Barbre opened the floor for public comment on this matter for which
there was none.
President Barbre closed the public hearing at 3:42 p.m.
There was no further discussion.
Director Miller made a motion, seconded by Director Hawkins, to adopt
Resolution No. 2023 -XX as revised electing to place Capital (Finance) Charges
on the property tax roll for collection and remittance to the District, adopting
the report to place said charges on the property tax roll for Fiscal Year 2023-
24, and repealing Resolution No. 2022-27. Motion carried 4-0-0-1 on a roll call
vote with Director Lindsey absent.
11. ACTION CALENDAR CONTINUED
11.1. Amending Rules and Regulations for Water Service
Minutes of the YLWD Board of Directors Regular Meeting Held July 6, 2023 at 3:00 p.m.
Page 9 of 193
2023 -XXX
Staff outlined the proposed amendments to the existing rules and regulations
for water service which had been reviewed by legal counsel. Staff indicated
that this document would be reviewed on an annual basis and any proposed
amendments would be presented to the Board for consideration.
Director DesRoches made a motion, seconded by Director Hawkins, to adopt
Resolution No. 2023 -XX adopting the proposed Rules and Regulations for
Water Service and rescinding Resolution Nos. 90-40 and 2021-39. Motion
carried 4-0-0-1 on a roll call vote with Director Lindsey absent.
11.2. Amending Rules and Regulations for Sewer Service
Staff reviewed the proposed amendments to the existing rules and regulations
for sewer service which had been reviewed by legal counsel. This document
will be reviewed on the same recurrence as the previous item. Discussion
followed regarding fees for connecting to the District's sewer system and the
development of funding strategies for transitioning customers currently on
septic.
Director Miller made a motion, seconded by Director DesRoches, to adopt
Resolution No. 2023 -XX adopting the proposed Rules and Regulations for
Sewer Service and rescinding Resolution Nos. 80 and 17-14. Motion carried
4-0-0-1 on a roll call with Director Lindsey absent.
11.3. California Special Districts Association (CSDA) Board of Directors Election
The Board reviewed the candidates and discussed supporting the current
incumbent.
Director Hawkins made a motion, seconded by Director DesRoches to support
Arlene Schafer as a candidate in the 2023 CSDA Election for Seat C in the
Southern Network for a 3 -year term and instruct staff to complete and submit
the ballot on the Board's behalf. Motion carried 4-0-0-1 with Director Lindsey
absent.
11.4. California Association of Sanitation Agencies (CASA) Board of Directors
Election
Director Hawkins made a motion, seconded by Director DesRoches to vote
for the slate of candidates in the 2023 CASA Election for 3 -year terms. Motion
carried 4-0-0-1 with Director Lindsey absent.
Director Hawkins made a motion, seconded by Director DesRoches, to
approve the CASA dues resolution. Motion carried 4-0-0-1 with Director
Lindsey absent.
Minutes of the YLWD Board of Directors Regular Meeting Held July b, 2023 at 3:00 p.m. 5
Page 10 of 193
2023 -XXX
12. DISCUSSION ITEMS
12.1. Proposed Update to 2021 Water and Sewer Rate Study
Staff inquired as to the Board's preference for issuing an RFP/RFQ or to
sole/single source engagement of a consultant for these services. It was the
consensus of the Board to move forward with updating the rate study and
defer consideration of this matter to a future meeting. Staff will work with legal
counsel to ensure compliance with the District's purchasing policy.
12.2. Proposed Equestrian Easement at Highland Reservoir
Staff briefed the Board on coordination efforts with the City of Yorba Linda
regarding the proposed equestrian easement at Highland Reservoir.
Discussion followed regarding the location of a proposed security fence,
potential access issues, and balancing the desire for maintaining a rural
atmosphere and securing the District's infrastructure. Staff was instructed to
schedule a meeting for the Board and City officials to tour the proposed
equestrian easement and extend an invitation to the adjacent property
owners.
12.3. Capital Improvement Program Project Status
General Manager Toy briefed the Board on the status of Capital Improvement
Projects. President Barbre requested that commemorative plaques be
installed at the Hidden Hills Booster Pump Station and Timber Ridge Boost
Pump Station and to ensure that the fencing for Timber Ridge was compliant
with District standards.
12.4. Proposed Amicus Brief Regarding California Restaurant Association v. City of
Berkeley
General Counsel Gagen reviewed the status of the case and noted that an
amicus brief would be better suited for the League of California Cities. The
estimated time for legal counsel to prepare such a document is 80 hours for a
cost of $20K. Discussion followed regarding the potential impact on District
operations. Staff was instructed to survey other natural gas -dependent
agencies in Orange County to gauge their interest in sharing the costs for this
expense.
13. REPORTS, INFORMATION ITEMS, AND COMMENTS
13.1. Director's Reports
The Directors reported on their attendance at recent meetings and events.
Minutes of the YLWD Board of Directors Regular Meeting Held July 6, 2023 at 3:00 p.m. 6
Page 11 of 193
2023 -XXX
Director Hawkins requested an agenda item in September to discuss the listing
of active Board approved contracts valued at $75K+. He also suggested that
each contract should be assigned a time frame for periodic review.
President Barbre requested that the minutes from the June 1, 2023 Board
meeting be amended to delete the statement indicating that staff was to
draft a cordial letter under his signature to OCWD encouraging recognition of
YLWD's partnership in future communications.
President Barbre then inquired as to the status of various requests made during
previous Board meetings.
13.2. General Manager's Report
General Manager Toy did not have anything to add to his written report that
was provided in the agenda packet.
President Barbre requested staff obtain estimated costs for the construction of
additional filling stations in place of the three construction meters being
utilized by the City of Yorba Linda for street sweeping and landscaping
purposes.
13.3. General Counsel's Report
None.
13.4. Future Agenda Items and Staff Tasks
No additional agenda items or tasks were requested.
14. COMMITTEE REPORTS
14.1. Interagency Committee with MWDOC and OCWD
Miller / DesRoches - Next meeting will be scheduled when needed.
14.2. Joint Agency Committee with City of Yorba Linda
Lindsey / DesRoches -Next meeting yet to be scheduled.
14.3. Joint Agency Committee with City of Placentia
Lindsey / DesRoches - Next meeting yet to be scheduled
14.4. Joint Agency Committee with City of Brea
Barbre / Lindsey - Initial meeting yet to be scheduled.
14.5. Joint Agency Committee with Placentia-Yorba Linda Unified School District
Barbre / Linsey -Next meeting yet to be scheduled.
Minutes of the YLWD Board of Directors Regular Meeting Held July b, 2023 at 3:00 p.m. 7
Page 12 of 193
15.
16.
2023 -XXX
BOARD OF DIRECTORS ACTIVITY CALENDAR
15.1 Meetings from July 7 - August 31, 2023
CLOSED SESSION
The Board entered Closed Session at 4:45 p.m.
16.1. Conference with Labor Negotiators
Pursuant to Section 54957.6 of the California Government Code
Agency Designated Representative: General Manager
Employee Organization: Yorba Linda Water District Employees Association
16.2. Conference with Labor Negotiators
Pursuant to Section 54957.6 of the California Government Code
Agency Designated Representative: General Manager
Unrepresented Employees: All Unrepresented Classifications
16.3. Conference with Legal Counsel - Existing Litigation
Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the California
Government Code
Name of Case: Orange County Water District, et al. v. 3M Company, et al.
(Orange County Superior Court - Case No. 30-2020-01172419-CU-PL-CXC)
16.4. Conference with Legal Counsel - Anticipated Litigation
Initiation of Litigation Pursuant to Paragraph (4) of Subdivision (d) of Section
54956.9 of the California Government Code
Number of Potential Cases: One
16.5. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
REPORT FROM CLOSED SESSION
The Board returned from Closed Session at 5:40 p.m. No reportable action was taken.
Minutes of the YLWD Board of Directors Regular Meeting Held July 6, 2023 at 3:00 p.m. 8
Page 13 of 193
2023 -XXX
17. ADJOURNMENT
17.1. The meeting was adjourned at 5:41 p.m. The next regular Board meeting is
scheduled Thursday, July 20, 2023 at 3:00 p.m.
Annie Alexander
Recording Secretary
Minutes of the YLWD Board of Directors Regular Meeting Held July b, 2023 at 3:00 p.m.
Page 14 of 193
1
2.
3.
4.
5.
6.
7
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, July 20, 2023, 3:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
OPEN SESSION PART I
CALL TO ORDER
The meeting was called to order at 3:00 p.m.
PLEDGE OF ALLEGIANCE
Director Lindsey led the pledge.
ROLL CALL
DIRECTORS PRESENT
Brett R. Barbre, President
Phil Hawkins
Tom Lindsey
J. Wayne Miller, PhD
DIRECTORS ABSENT
Trudi DesRoches, Vice President
ADDITIONS/DELETIONS TO THE AGENDA
None.
5.1. AB 2449 Teleconference Requests
None.
PUBLIC COMMENTS
2023 -XXX
STAFF PRESENT
Mark Toy, General Manager
John DeCriscio, Operations Manager
Rosanne Weston, Engineering Manager
Sophia Phuong, Accounting Supervisor
Veronica Ortega, Assistant Board Secretary
A resident located near the proposed equestrian easement addressed the Board
and expressed his concerns related to privacy.
CONSENT CALENDAR
7.1. Purchase of Crane Truck
Director Miller made a motion, seconded by Director Hawkins to authorize the
General Manager to purchase a crane truck in the amount of $98,834.83.
Minutes of the YLWD Board of Directors Regular Meeting Held July 20, 2023 at 3:00 p.m.
Page 15 of 193
2023 -XXX
Staff responded to questions from the Board regarding funding included in the
FY23-24 budget, expected useful life of the equipment, and plans for
purchasing additional replacement vehicles.
Motion carried 4-0-0-1 with Director DesRoches absent.
President Barbre requested staff generate a report listing annual expenses paid to
Leibert Cassidy Whitmore from 2009 to current.
Director Lindsey requested an item be placed on the next regular meeting agenda
to discuss forming a joint agency committee with the City of Brea. President Barbre
requested an invitation be extended to City of Brea officials to participate in the
discussion. He also requested staff confirm that the District received its portion of a
$500K refund from MWDOC. He then requested an item be placed on the next
regular meeting agenda to discuss the Yorba Linda Housing Element and impact on
District operations.
Yorba Linda Mayor Gene Hernandez briefly commented on the City's community
outreach efforts associated with the Yorba Linda Housing Element and offered to
coordinate a presentation to the Board regarding the topic at a future meeting.
8.1 RECESS
President Barbre recessed the meeting at 3:24 p.m.
Attendees traveled to Highland Reservoir at 5252'/2 Highland Ave, Yorba Linda CA
92886.
9. OPEN SESSION PART II
The meeting reconvened at 3:45 p.m.
10. DISCUSSION ITEMS
10.1 Proposed Equestrian Easement at Highland Reservoir
The Board and staff toured the site and surrounding facilities and discussed
the proposed equestrian easement.
11. ADJOURNMENT
11.1. The group returned and the meeting was adjourned at 5:00 p.m.
Annie Alexander
Recording Secretary
Minutes of the YLWD Board of Directors Regular Meeting Held July 20, 2023 at 3:00 p.m. 2
Page 16 of 193
ITEM NO. 8.2.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: September 7, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Delia Lugo, Finance Manager
Keri Hollon, Accounting Assistant II
SUBJECT: Payments of Bills, Refunds, and Wire Transfers
RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $10,344,426.04.
BACKGROUND:
Section 31302 of the California Water Code says the District shall pay demands made against it
when the Board of Directors has approved them. Pursuant to law, staff is hereby submitting the list of
disbursements for July 21, 2023 through August 31, 2023, for the Board of Directors' approval. Items
within this disbursement list include:
Ten Highest Expenses for Disbursement
Orange County Water District
3,454,522.20
Replenishment Assessment January -June 2023
Calpers
820,444.00
UAL FY23-24 Plan 1171
T. E. Roberts, Inc
702,867.88
J21-46 Imperial Highway Waterline Service
Big Ben Inc.
544,701.50
J21-36 BNSF Waterline Professional Services
Municipal Water District
344,007.15
Annual Retail Services FY23/24
Big Ben Inc.
325,911.22
J21-36 BNSF Waterline Professional Services
Municipal Water District
284,533.44
Water Deliveries - June 2023
GCI Construction Inc.
250,201.50
J22-48 Mountain View Waterline Replacement Services
Southern Calif Edison Co.
243,489.61
Electricity Charges - July 2023 Various Locations
City of Yorba Linda
232,500.00
FY 21/22 Annual Pavement Preservation Project
Page 17 of 193
Other Routine Invoices
Accts Payable Check Total
Payroll No. 16
Payroll No. 17
Payroll No. 18
Total Disbursements
$
7,203,178.50
$
2,007,719.08
$
9,210,897.58
$
331,211.72
333,598.33
468,718.41
$
10,344,426.04
A summary of the disbursements is attached.
ATTACHMENTS:
1. Cap Sheet for September 7, 2023
2. Check Register for August 3, 2023
3. Check Register for August 17, 2023
4. Check Register for August 31, 2023
5. Credit Card for August 3, 2023
6. Credit Card for August 31, 2023
Page 18 of 193
CHECK NUMBERS:
8/3/2023
8/17/2023
8/31/2023
Summary of Disbursements
September 7, 2023
Computer Checks 82451-82523
Computer Checks 82528-82608
Computer Checks 82617-82697
WIRES:
1,443,359.90
CP2420181
CalPERS
W072723
Municipal Water District
W072723A
Orange County Water District
W080923
Southern Calif Edison Co.
W081423
Southern Calif Gas Co.
W081523
Municipal Water District
W081623
Switch Ltd
W081723
American Business Bank
TOTAL OF CHECKS & WIRES
PAYROLL NO. 15:
Direct Deposits
Payroll Taxes
EFT -- CalPERS
Third Party Checks 82443-82450
PAYROLL NO. 16:
$
1,443,359.90
$
1,206,500.18
$
1,325,083.79
$
3,974,943.87
$ 820,444.00
344,007.15
3,454,522.20
243,489.61
78,650.49
284, 533.44
713.00
9,593.82
$ 5,235,953.71
$ 9,210,897.58
$ 202,349.99
53,071.76
51,985.20
23,804.77
$ 331,211.72
Direct Deposits $ 206,412.58
Payroll Taxes 54,371.99
EFT -- CalPERS 51,782.02
Third Party Checks 82524-82527 21,031.74
$ 333,598.33
PAYROLL NO. 17:
Direct Deposits
$ 293,121.72
Payroll Taxes
66,327.83
EFT -- CalPERS
78,796.23
Third Party Checks 82609-82616
30,472.63
$ 468,718.41
TOTAL OF PAYROLL
$ 1,133,528.46
-----------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL $ 10,344,426.04
----------------------------------------------------------------
----------------------------------------------------------------
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF SEPTEMBER 7, 2023
----------------------------------------------------------------
----------------------------------------------------------------
Page 19 of 193
Yorba Linda Water District
Check Register
For Checks Dated: 07/21/2023thru 08/03/2023
Check No.
Date
Vendor Name
82451
08/03/2023
ROBERT ESCOBAR
82452
08/03/2023
ROBERT COLLIER
82453
08/03/2023
HABITAT FOR HUMANITY
82454
08/03/2023
BUILDING 7 PARTNERSHIP
82455
08/03/2023
LUCY FLEMING
82456
08/03/2023
JODIEIRWIN
82457
08/03/2023
PINNACLE INTL PROPERTY SERVICES
82458
08/03/2023
ONYX PAVING COMPANY, INC.
82459
08/03/2023
TERRENO FEE ANA LLC
82460
08/03/2023
MAYYA MAGAY
82461
08/03/2023
HARVEST REALTY DEVELOPMENT
82462
08/03/2023
KATHY THOMPSON
82463
08/03/2023
HUY LE
82464
08/03/2023
AIRGAS INC
82465
08/03/2023
Albert A. Webb Associates
82466
08/03/2023
Amazon Capital Services
82467
08/03/2023
Aramark
82468
08/03/2023
Ariel Bacani
82469
08/03/2023
Backflow Apparatus & Valve Co., Inc
82470
08/03/2023
Big Ben Inc.
82471
08/03/2023
BrightView Tree Care Services Inc.
82472
08/03/2023
CalCard US Bank
82473
08/03/2023
CDW Government, Inc
82474
08/03/2023
City Of Anaheim - Anaheim Public Utilities
82475
08/03/2023
City Of Placentia
82476
08/03/2023
City Of Yorba Linda
82477
08/03/2023
Coast Surveying, Inc.
82478
08/03/2023
Culligan of Santa Ana
82479
08/03/2023
Dick's Lock & Safe Inc.
82480
08/03/2023
Discount Tire Centers (Andonian Enterprises Inc.)
82481
08/03/2023
Don Wolf & Associates Inc.
82482
08/03/2023
Dean Criske Trucking
82483
08/03/2023
Eisel Enterprises, Inc.
82484
08/03/2023
Energy Environmental Soln, Inc
82485
08/03/2023
Factory Motor Parts
82486
08/03/2023
FedEx Office
82487
08/03/2023
FTP Today
82488
08/03/2023
Harrington Industrial
82489
08/03/2023
Hushmand Associates Inc
82490
08/03/2023
Industrial Hearing
82491
08/03/2023
Jackson's Auto Supply - Napa
82492
08/03/2023
Kizh Nation Resources Management
82493
08/03/2023
Konica Minolta Business
82494
08/03/2023
Liebert Cassidy Whitmore
82495
08/03/2023
Mc Fadden -Dale Hardware
82496
08/03/2023
Minuteman Press
82497
08/03/2023
Municipal Water District
82498
08/03/2023
Murcal, Inc.
82499
08/03/2023
Govern mentJobs.com Inc. DBA NEOGOV
82500
08/03/2023
Nickey Kard Lock Inc
82501
08/03/2023
Phil's Arbor Care
82502
08/03/2023
Linde Gas & Equipment Inc.
82503
08/03/2023
Project Partners, Inc.
82504
08/03/2023
Psomas & Associates
82505
08/03/2023
Quinn Company
82506
08/03/2023
Resource Computer Solutions
82507
08/03/2023
RKI Engineering, LLC
82508
08/03/2023
R & S Automation Inc.
82509
08/03/2023
Safety-Kleen Systems Inc
82510
08/03/2023
Schorr Metals, Inc.
82511
08/03/2023
Shaw HR Consulting
82512
08/03/2023
Shred Confidential, Inc.
Amount Description
14.30 CUSTOMER REFUND
15.09 CUSTOMER REFUND
459.80 CUSTOMER REFUND
182.56 CUSTOMER REFUND
104.81 CUSTOMER REFUND
43.45 CUSTOMER REFUND
399.90 CUSTOMER REFUND
220.80 CUSTOMER REFUND
331.34 CUSTOMER REFUND
170.15 CUSTOMER REFUND
388.63 CUSTOMER REFUND
65.60 CUSTOMER REFUND
69.49 CUSTOMER REFUND
201.79 WELDING SUPPLIES
1,407.50 J21-36 BNSF WATERLINE SERVICES JUNE 2023
2,590.55 IT & SEWER HARDWARE PARTS, SECURITY CAMERAS & WATER FILTERS
1,024.32 UNIFORM SERVICE
125.00 ACWA WATER SEMINAR REGISTRATION REIMBURSEMENT
1,183.63 BACKFLOW VALVE
544,701.50 J21-36 BNSF WATERLINE PROFESSIONAL SERVICES
4,848.00 WEED ABATEMENT AT VARIOUS SITES
35,280.71 CREDIT CARD TRANSACTIONS -JUNE 2023
348.10 PRINTER FOR IT
23,138.06 ELECTRICAL CHARGES JUNE 2023 - VARIOUS LOCATIONS
192,800.00 FY 21/22 ANNUAL PAVEMENT PRESERVATION PROJECT
232,500.00 FY 21/22 ANNUAL PAVEMENT PRESERVATION PROJECT
1,647.00 J20 -63S MAIN STREET SEWER SERVICES JUNE 2023
9.00 EQUIPMENT PE SOFTENER
173.14 SITE SERVICE CALLS & KEY COPIES
2,077.42 TIRES FOR UNITS #218 & 179
1,838.06 EMISSION TESTER SENSOR & SERVICE
2,522.43 ROAD MATERIAL
7,648.10 122-15 FY23 VALVE ADJUSTMENT MATERIALS, VALVE BOXES & SEWER LIDS
6,150.00 ICE TESTING FOR RICHFIELD
593.15 PARTS FOR UNIT #209 & 217, OIL FILTERS FOR MECHANIC SHOP
42.13 SHIPPING EXPENSE
4,158.00 ANNUAL SUBSCRIPTION RENEWAL
14.58 PRODUCTION REPAIR PARTS
19,032.00 109-22 WELL 22 SURGE TANK SERVICE & J21-36 BNSF WATERLINE SERVICE
1,100.00 HEARING TEST & TRAINING FOR STAFF
204.27 SENSORS FOR WELL ENGINES
10,551.96 J21-36 BNSF WATERLINE SERVICES JUNE 2023
1,600.75 COPY CHARGES & COPIER AGREEMENT
274.00 PROFESSIONAL SERVICES JUNE 2023
208.55 TOOLS & REPAIR PARTS FOR PRODUCTION
679.78 DOOR NOTICES
24,420.00 123-21 WATER LOSS CONTROL SERVICES FY23/24
1,982.31 FUSES & SENSORS FOR WELL ENGINES
4,594.09 NEOGOV ANNUAL RENEWAL
6,310.73 FUEL 7/1/23-7/15/23
5,000.00 SPRINGVIEW & QUARTER HORSE WEED SERVICES
129.62 WELDING SUPPLIES
16,796.99 ENGINEERING SUPPORTSERVICES - DR
2,455.23 J21-36 PROFESSIONAL SERVICES JUNE 2023
7,381.10 STATIONARY ENGINE PARTS
21,841.05 J23-12 BOX CANYON SECURITY PARTS, CAMERA SERVICE & IT CONSULTATION
19,880.00 J09-22 WELL 22 CONTROL SUPPORT & SCADA CONTROL SUPPORT
8,147.01 J23-18 WELL #20 GATE PARTS & MECHANIC SHOP DOOR REPAIR
949.74 HAZARDOUS MATERIAL DISPOSAL
263.37 MATERIAL FOR FACILITIES REPAIR
50.00 HR CONSULTING
79.88 MONTHLY SHRED SERVICE
Page 20 of 193
82513
08/03/2023
South Coast AQMD
82514
08/03/2023
Source 1 Environmental
82515
08/03/2023
Strad ling,Yocca,Carlson&Rauth
82516
08/03/2023
Sunrise Medical Group
82517
08/03/2023
United Industries
82518
08/03/2023
UNUM Life Insurance Co. of America
82519
08/03/2023
USA Blue Book
82520
08/03/2023
United Water Works, Inc.
82521
08/03/2023
YO Fire
82522
08/03/2023
ACWA/JPIA
82523
08/03/2023
ACWA/JPIA
CP2420181
07/27/2023
CalPERS
W072723
07/27/2023
Municipal Water District
W072723A
07/27/2023
Orange County Water District
6,831.47 EMISSIONS FEES FOR HIGHLAND
18,096.00 SEWER PATCH KITS
1,263.00 PROFESSIONAL SERVICES - BOND MATTERS
350.00 EMPLOYEE PHYSICALS
795.62 OPERATIONS PPE
5,159.75 LIFE,AD&D,STD<D-AUGUST 2023
866.66 HYDRANT OIL & D -CHLOR TABLETS
12,494.42 OPERATIONS WORK MATERIAL
6,012.90 OPERATIONS WORK MATERIAL
157,322.56 PROPERTY INSURANCE PREMIUM 7/1/23-6/30/24
10,747.00 CYBER LIABILITY PROGRAM 7/1/23-6/30/24
820,444.00 UAL FY23-24 PLAN 1171
344,007.15 ANNUAL RETAIL SERVICES FY23/24
3,454,522.20 REPLENISHMENT ASSESSMENT JANUARY -JUNE 202
6,062,333.25
Payroll Checks #15
202,349.99
53,071.76
51,985.20
748.87
1635.15
751.84
87.42
2732.74
200
17609.74
39.01
331,211.72
Page 21 of 193
07/20/2023
PAYROLL - EMPLOYEE DIRECT DEPOSIT
07/20/2023
PAYROLL - PAYROLL TAX PAYMENT
07/20/2023
PAYROLL-CALPERS & TASC
82443
07/20/2023
Allstate
82444
07/20/2023
Ameritas
82445
07/20/2023
California State Disbursement Unit
82446
07/20/2023
Colonial Life
82447
07/20/2023
Lincoln Financial Group
82448
07/20/2023
Midland National
82449
07/20/2023
Nationwide Retirement Solutions
82450
07/20/2023
Reliance
6,831.47 EMISSIONS FEES FOR HIGHLAND
18,096.00 SEWER PATCH KITS
1,263.00 PROFESSIONAL SERVICES - BOND MATTERS
350.00 EMPLOYEE PHYSICALS
795.62 OPERATIONS PPE
5,159.75 LIFE,AD&D,STD<D-AUGUST 2023
866.66 HYDRANT OIL & D -CHLOR TABLETS
12,494.42 OPERATIONS WORK MATERIAL
6,012.90 OPERATIONS WORK MATERIAL
157,322.56 PROPERTY INSURANCE PREMIUM 7/1/23-6/30/24
10,747.00 CYBER LIABILITY PROGRAM 7/1/23-6/30/24
820,444.00 UAL FY23-24 PLAN 1171
344,007.15 ANNUAL RETAIL SERVICES FY23/24
3,454,522.20 REPLENISHMENT ASSESSMENT JANUARY -JUNE 202
6,062,333.25
Payroll Checks #15
202,349.99
53,071.76
51,985.20
748.87
1635.15
751.84
87.42
2732.74
200
17609.74
39.01
331,211.72
Page 21 of 193
Yorba Linda Water District
Check Register
For Checks Dated: 08/04/2023thru 08/17/2023
Check No.
Date
Vendor Name
82528
08/17/2023
CHRIS DUNAWAY
82529
08/17/2023
FIRST TEAM RE
82530
08/17/2023
SUITESPRO
82531
08/17/2023
TOTTY ENTERPRISES I, LLC
82532
08/17/2023
IDEAL PROPERTY MANAGEMENT INC
82533
08/17/2023
KATHERINE KLUG
82534
08/17/2023
HQT HIGHLAND PLACENTIA
82535
08/17/2023
NARDEEN NICOLA
82536
08/17/2023
PATRICIA FUENTES
82537
08/17/2023
WHITE GLOVE PROPERTY MANAGEMENT
82538
08/17/2023
ERIC CHANG
82539
08/17/2023
ACWA/JPIA
82540
08/17/2023
Amazon Capital Services
82541
08/17/2023
Aqua -Metric Sales Co.
82542
08/17/2023
Aramark
82543
08/17/2023
AT & T - Calnet3
82544
08/17/2023
BASE HILL INC.
82545
08/17/2023
Backflow Apparatus & Valve Co., Inc
82546
08/17/2023
Big Ben Inc.
82547
08/17/2023
B.L. Wallace Distributor, Inc.
82548
08/17/2023
BrightView Tree Care Services Inc.
82549
08/17/2023
Certified Sewer Inspection, LLC
82550
08/17/2023
CIPO CLOUD SOFTWARE INC
82551
08/17/2023
City Of Placentia
82552
08/17/2023
Griswold Industries dba Cla-Val Co.
82553
08/17/2023
Clinical Lab. Of San Bern.
82554
08/17/2023
Climatec, LLC
82555
08/17/2023
Communications Lab
82556
08/17/2023
Culligan of Santa Ana
82557
08/17/2023
C. Wells Pipeline
82558
08/17/2023
Dell Financial Services LLC
82559
08/17/2023
deRose Promos
82560
08/17/2023
Dion & Sons, Inc.
82561
08/17/2023
Discount Tire Centers (Andonian Enterprises Inc.;
82562
08/17/2023
Elite Equipment Inc
82563
08/17/2023
Enthalpy Analytical, Inc.
82564
08/17/2023
Factory Motor Parts
82565
08/17/2023
FedEx Office
82566
08/17/2023
GCI Construction Inc.
82567
08/17/2023
Grainger
82568
08/17/2023
Haaker Equipment Co.
82569
08/17/2023
Infosend Inc.
82570
08/17/2023
Jackson's Auto Supply - Napa
82571
08/17/2023
Kidman Gagen Law
82572
08/17/2023
Kimball Midwest
82573
08/17/2023
Leighton Consulting, Inc.
82574
08/17/2023
MAGNATROL VALVE CORP
82575
08/17/2023
MAP Communications
82576
08/17/2023
Richard Mark Toy
82577
08/17/2023
Mc Fadden -Dale Hardware
82578
08/17/2023
Minuteman Press
82579
08/17/2023
Michael K. Nunley & Associates
82580
08/17/2023
Murcal, Inc.
82581
08/17/2023
NatPay Online Business Solutions
82582
08/17/2023
NATIONWIDE CARRIER SERVICE INC
82583
08/17/2023
Nickey Kard Lock Inc
82584
08/17/2023
North American Recycling and Crushing, LLC
82585
08/17/2023
Orange County - HCA
82586
08/17/2023
Pacific Hydrotech Corporation
82587
08/17/2023
Pinsinc.com
82588
08/17/2023
Project Partners, Inc.
Amount Description
154.27 CUSTOMER REFUND
394.25 CUSTOMER REFUND
153.84 CUSTOMER REFUND
735.94 CUSTOMER REFUND
803.60 CUSTOMER REFUND
21.39 CUSTOMER REFUND
1,726.39 CUSTOMER REFUND
49.89 CUSTOMER REFUND
125.74 CUSTOMER REFUND
352.00 CUSTOMER REFUND
3,129.24 CUSTOMER REFUND
128,442.21 MEDICAL & DENTAL PREMIUM SEPTEMBER 2023
33.04 WIRELESS CHARGERS
4,646.58 OPERATIONS WORK MATERIAL
660.15 UNIFORM SERVICE
3,017.97 ATT CALNET
6,342.58 JANITORIAL SERVICES
204.56 BACKFLOW REPAIR KIT
325,911.22 J21-36 BNSF WATERLINE PROFESSIONAL SERVICES
3,518.85 METER LIDS
6,608.69 WEED ABATEMENT AT VARIOUS SITES & MONTHLY LANDSCAPE SERVICES
3,225.00 SEWER INSPECTION TRAINING - 3 ATTEND
700.00 CLOUD MONTHLY SUBSCRIPTION
8,843.43 SEWER COLLECTIONS -JULY 2023
4,426.13 VALVES & CLA VAL PARTS
1,500.00 WATER QUALITY LAB WORK
3,977.50 BUILDING 1 AC SERVICE & PUMP REPLACEMENT
5,000.00 PROFESSIONAL SERVICES JULY 2023
2,207.10 EQUIPMENT PE SOFTENER
2,257.37 HYDRANT & SERVICE REPAIR PARTS
2,946.15 IT COMPUTER EQUIPMENT
2,687.19 PROMOTIONAL ITEMS
5,444.53 OIL FOR STATIONARY ENGINES
2,925.24 TIRES FOR UNITS #199 & 236, TIRE DISPOSAL
234.01 WATER OPERATIONS TOOLS
9,466.88 WATER QUALITY TESTING
355.13 PARTS FOR UNIT #211, OIL FILTERS FOR MECHANIC SHOP
44.36 SHIPPING EXPENSE
250,201.50 J22-48 MOUNTAIN VIEW WATERLINE REPLACEMENT SERVICES
3,052.35 COPPER FOR CLA VAL REPAIRS & ROTARY SURFACE CLEANER
726.52 REPAIR FOR UNIT#215
12,397.53 BILLING & POSTAGE CUSTOMER BILL
171.33 PARTS FOR UNIT #187
13,500.20 LEGAL SERVICES -JULY 2023
633.55 MECHANIC SHOP SUPPLIES
3,866.44 J20-37 TIMBER RIDGE PROFESSIONAL SERVICES 6/23
856.37 VALVE FOR WELL#18
569.21 AFTER HOURS PHONE SERVICE
58.96 TRAVEL EXPENSE REIMBURSEMENT
293.75 TOOLS & REPAIR PARTS FOR PRODUCTION
1,431.50 J23-395 FOG LAMINATIONS & BINDERS
1,166.48 J21-32 PROFESSIONAL SERVICES JUNE 2023
2,934.00 ENGINE THROTTLE CONTROLLER
26.18 DOCULIVERY - JULY 2023
245.00 LICENSE PLATE FOR TRAILER
9,520.37 FUEL 7/16/23-7/31/23
510.00 DISPOSAL OF OLD ROAD MATERIAL
811.00 HAZMAT DISCLOSURES FY23/24
182,282.68 J20-37 TIMBER RIDGE PROFESSIONAL SERVICES
682.06 PROMOTIONAL ITEMS
12,598.89 ENGINEERING SUPPORT SERVICES - DR
Page 22 of 193
82589
08/17/2023
Pump Check Inc.
6,241.00
PUMP EFFICIENCY AND WATER METER TESTING
82590
08/17/2023
Quantum Automation
205.72
SCADA REPAIR MATERIALS
82591
08/17/2023
RKI Engineering, LLC
600.00
J20-37 TIMBER RIDGE CONTROL SUPPORT
82592
08/17/2023
Rod Repasky
729.52
CLAIM SETTLEMENT REIMBURSEMENT
82593
08/17/2023
Safety-Kleen Systems Inc
527.00
HAZARDOUS MATERIAL DISPOSAL
82594
08/17/2023
Security Solutions
950.00
ANNUAL ALARM MONITORING 1/23-12/23
82595
08/17/2023
Shaw HR Consulting
680.00
HR CONSULTING
82596
08/17/2023
So Cal Sandbags Inc.
897.81
FILLED SANDBAGS
82597
08/17/2023
South Coast AQMD
11,584.04
EMISSIONS FEES FOR RICHFIELD
82598
08/17/2023
The Bee Man
195.00
COLONY ABATEMENT
82599
08/17/2023
Tom's Truck Center
65,888.23
NEW UNIT#247
82600
08/17/2023
Townsend Public Affairs, Inc.
5,000.00
CONSULTING SERVICES - AUGUST 2023
82601
08/17/2023
Underground Service Alert
473.93
NEW TICKET CHARGES & CA STATE FEE
82602
08/17/2023
United Industries
1,083.55
OPERATIONS PPE
82603
08/17/2023
United Water Works, Inc.
19,183.83
OPERATIONS WORK MATERIAL
82604
08/17/2023
4 Imprint Inc
608.40
CLIP ON BADGE HOLDERS
82605
08/17/2023
Vision Service Plan
2,308.35
VISION SERVICE PLAN - AUGUST 2023
82606
08/17/2023
West Coast Batteries Inc
490.73
BATTERY FOR UNIT #139
82607
08/17/2023
YO Fire
21,734.78
OPERATIONS WORK MATERIAL
82608
08/17/2023
Zetroc Electric LLC
25,310.00
J23-20 WELL #10 ELECTRICAL WORK & FAIRMONT PUMP SERVICES
W080923
08/09/2023
Southern Calif Edison Co.
243,489.61
ELECTRICITY CHARGES -JULY 2023 VARIOUS LOCATIONS
W081423
08/14/2023
Southern Calif Gas Co.
78,650.49
GAS CHARGES - JULY 2023 VARIOUS LOCATIONS
W081523
08/15/2023
Municipal Water District
284,533.44
WATER DELIVERIES -JUNE 2023
W081623
08/16/2023
Switch Ltd
713.00
DATA HOSTING CO -LOCATION
W081723
08/17/2023
American Business Bank
9,593.82
PACIFIC HYDROTECH RETENTION ESCROW HOLDINGS
1,3Z5,43U.b4
Payroll Checks #16
333,598.33
Page 23 of 193
08/03/2023 PAYROLL - EMPLOYEE DIRECT DEPOSIT
206,412.58
08/03/2023 PAYROLL-PAYROLLTAX PAYMENT
54,371.99
08/03/2023 PAYROLL - CALPERS & TASC
51,782.02
82524
08/03/2023 California State Disbursement
751.84
82525
08/03/2023 Colonial Life
87.42
82526
08/03/2023 Lincoln Financial Group
2732.74
82527
08/03/2023 Nationwide Retirement Solution
17459.74
333,598.33
Page 23 of 193
Yorba Linda Water District
Check Register
For Checks Dated: 08/18/2023 thru 08/31/2023
Check No.
Date
Vendor Name
Amount Description
82617
08/31/2023
KATHY BRAGG
66.13 CUSTOMER REFUND
82618
08/31/2023
QUEEN SWAY PROPERTY SERVICES
265.12 CUSTOMER REFUND
82619
08/31/2023
HECTOR ARROYO
219.13 CUSTOMER REFUND
82620
08/31/2023
LORENA KOLB
171.21 CUSTOMER REFUND
82621
08/31/2023
XIAOXUE MEI
74.93 CUSTOMER REFUND
82622
08/31/2023
SHEA HOMES, LP
1,646.71 CUSTOMER REFUND
82623
08/31/2023
INTEGRITY PLACE REALTY AND PROP MGMT
395.72 CUSTOMER REFUND
82624
08/31/2023
PASCAL & LUDWIG CONSTRUCTION
2,060.00 CUSTOMER REFUND
82625
08/31/2023
FABIO MELGAR
40.30 CUSTOMER REFUND
82626
08/31/2023
HAEYEON CHO
63.45 CUSTOMER REFUND
82627
08/31/2023
AIRGAS INC
233.62 WELDING SUPPLIES
82628
08/31/2023
Amazon Capital Services
1,209.78 OPERATIONS TOOLS, IT & OFFICE SUPPLIES
82629
08/31/2023
American Legal Publishing Corporation
1,746.19 2023 S-6 SUPPLEMENT PAGES
82630
08/31/2023
Annie Alexander
103.52 MEETING SUPPLIES REIMBURSEMENT
82631
08/31/2023
Aqua -Metric Sales Co.
17,910.41 OPERATIONS WORK MATERIAL
82632
08/31/2023
Aramark
506.69 UNIFORM SERVICE
82633
08/31/2023
AT & T - Calnet3
1,538.01 ATT CALNET
82634
08/31/2023
A & Y Asphalt Contractors Inc.
38,100.00 PAVING WORK AT VARIOUS LOCATIONS
82635
08/31/2023
CalCard US Bank
29,750.43 CREDIT CARD TRANSACTIONS - AUGUST 2023
82636
08/31/2023
Carlos Murillo
60.00 CERTIFICATE REIMBURSEMENT
82637
08/31/2023
CDW Government, Inc
5,709.57 VMWARE KITS
82638
08/31/2023
City Of Anaheim - Anaheim Public Utilities
85,319.80 ELECTRICAL CHARGES JULY 2023 - VARIOUS LOCATIONS
82639
08/31/2023
Coast Surveying, Inc.
8,751.50 J23-24 CAMINO DE BRYANT SERVICES JULY 2023
82640
08/31/2023
Culligan of Santa Ana
9.00 EQUIPMENT PE SOFTENER
82641
08/31/2023
C. Wells Pipeline
897.19 HYDRANT & SERVICE REPAIR PARTS
82642
08/31/2023
DCL America Inc.
32,503.00 PARTS FOR STATIONARY ENGINES
82643
08/31/2023
Dell Financial Services LLC
269.16 ACROBAT PRO
82644
08/31/2023
Dion & Sons, Inc.
7,397.40 OIL FOR STATIONARY ENGINES
82645
08/31/2023
Don Wolf & Associates Inc.
951.09 EMISSION TESTER SENSOR & SERVICE
82646
08/31/2023
E. H. Wachs Company
334.37 BATTERY REPLACEMENT - VALVES
82647
08/31/2023
Factory Motor Parts
2,942.05 PARTS FOR UNITS #200, 209, & 223
82648
08/31/2023
Fairway Ford Sales, Inc.
420.00 SERVICE WORK UNIT#180
82649
08/31/2023
Fieldman Rolapp & Associates
3,974.50 PROFESSIONAL SERVICES JULY 2023
82650
08/31/2023
Fuller Truck Accessories
1,840.38 LIGHT BAR FOR UNIT #247
82651
08/31/2023
Fullerton Paint & Flooring
623.60 MARKING PAINT
82652
08/31/2023
General Pump Co., Inc.
155,032.29 J23-19 REPAIR OF WELL #20
82653
08/31/2023
G.M. Sager Construction Co., Inc.
52,500.00 PAVING & CONCRETE WORK AT VARIOUS LOCATIONS
82654
08/31/2023
Grainger
41.47 TRAILER JACK FOR UNIT#211
82655
08/31/2023
G Saenger & Company, LLC
8,250.00 PROFESSIONAL SERVICES - RECRUITMENT
82656
08/31/2023
Haaker Equipment Co.
1,567.75 PARTS FOR UNIT #241
82657
08/31/2023
Harrington Industrial
871.33 LANDSCAPE REPAIR PARTS
82659
08/31/2023
Hedrick Fire Protection
3,247.00 FIRE SUPPRESSION SYSTEM INSPECTIONS
82660
08/31/2023
Jackson's Auto Supply - Napa
27.30 PARTS FOR UNIT #203
82661
08/31/2023
John Decriscio
27.00 TRAVEL EXPENSE REIMBURSEMENT
82662
08/31/2023
JPR Systems Inc.
963.00 PRESSURE TRANSMITTER SERVICE
82663
08/31/2023
Kimball Midwest
434.65 MECHANIC SHOP SUPPLIES
82664
08/31/2023
Kizh Nation Resources Management
4,747.20 J21-36 BNSF WATERLINE SERVICES JULY 2023
82665
08/31/2023
Konica Minolta Business
770.15 COPIER AGREEMENT
82666
08/31/2023
Lance, Soll & Lunghard LLP
4,096.00 J23-23 AUDIT SERVICES
82667
08/31/2023
Liebert Cassidy Whitmore
3,589.50 PROFESSIONAL SERVICES JULY 2023
82668
08/31/2023
Richard Mark Toy
96.94 TRAVEL EXPENSE REIMBURSEMENT
82669
08/31/2023
Mc Fadden -Dale Hardware
465.40 TOOLS & REPAIR PARTS FOR PRODUCTION
82670
08/31/2023
Nickey Kard Lock Inc
7,791.03 FUEL 8/1/23-8/15/23
Page 24 of 193
82671
08/31/2023
Norm's Refrigeration & Ice Equipment
400.00 ICE MACHINE MAINTENANCE
82672
08/31/2023
North Bay Pensions, LLC
2,400.00 GASB 75 ACTUARIAL SERVICES
82673
08/31/2023
Office Solutions
62.64 OFFICE SUPPLIES
82674
08/31/2023
One Source Distributors, LLC
1,044.62 SCADA MATERIAL
82675
08/31/2023
Orange Coast Petroleum Equip.
2,726.08 OIL PUMP FOR UNIT #186
82676
08/31/2023
Orkin Pest Control
490.98 PEST CONTROL
82677
08/31/2023
Phil's Arbor Care
4,100.00 LANDSCAPE SERVICE AT VARIOUS SITES
82678
08/31/2023
P.T.I. Sand & Gravel, Inc.
1,364.63 ROAD MATERIAL
82679
08/31/2023
Quinn Company
69,071.19 PARTS FOR WELL#7 REPAIR
82680
08/31/2023
REED SILVESTRI
185.00 CERTIFICATE REIMBURSEMENT
82681
08/31/2023
Resource Computer Solutions
2,760.00 SECURITY CAMERA CONFIGURATIONS
82682
08/31/2023
SafeliteAutoglass
529.99 WINDOW REPAIR FOR UNIT#221
82683
08/31/2023
Security Solutions
580.00 WELL #20 SITE SERVICE
82684
08/31/2023
Shred Confidential, Inc.
79.88 MONTHLY SHRED SERVICE
82685
08/31/2023
SKC West, Inc.
112.65 PARTS FOR GAS DETECTORS
82686
08/31/2023
South Coast AQMD
2,500.69 EMISSIONS FEES
82687
08/31/2023
Stradling,Yocca,Carlson&Rauth
157.50 PROFESSIONAL SERVICES - BOND MATTERS
82688
08/31/2023
T. E. Roberts, Inc
702,867.88 J21-46 IMPERIAL HIGHWAY WATERLINE SERVICE
82689
08/31/2023
United Industries
445.58 OPERATIONS PPE
82690
08/31/2023
UNUM Life Insurance Co. of America
6,239.95 LIFE,AD&D,STD<D - SEPTEMBER 2023
82691
08/31/2023
U S Bank
3,000.00 ADMIN FEES 7/1/23-6/30/24
82692
08/31/2023
United Water Works, Inc.
10,441.57 OPERATIONS WORK MATERIAL
82693
08/31/2023
Vision Service Plan
2,393.20 VISION SERVICE PLAN - SEPTEMBER 2023
82694
08/31/2023
YO Fire
13,146.53 OPERATIONS WORK MATERIAL
82695
08/31/2023
Yorba Linda Chamber
5,000.00 STATE OF THE CITY SPONSORSHIP
82697
08/31/2023
Health and Human Resource Center, Inc.
361.26 EAP -JULY, AUGUST, & SEPTEMBER 2023
1,325,083.79
468,718.41
Page 25 of 193
Payroll Checks #17
08/17/2023 PAYROLL - EMPLOYEE DIRECT DEPOSIT
293,121.72
08/17/2023 PAYROLL - PAYROLL TAX PAYMENT
66,327.83
08/17/2023 PAYROLL - CALPERS & TASC
78,796.23
82609
08/17/2023 Allstate
723.77
82610
08/17/2023 Ameritas
1,575.15
82611
08/17/2023 California State Disbursement Unit
751.84
82612
08/17/2023 Colonial Life
87.42
82613
08/17/2023 Lincoln Financial Group
3,630.44
82614
08/17/2023 Midland National
200.00
82615
08/17/2023 Nationwide Retirement Solutions
23,465.00
82616
08/17/2023 Reliance
39.01
468,718.41
Page 25 of 193
3 -Aug -23
Cal Card Credit Card
U S Bank
Vendor Name
Amount
Description
Amazon Capital Services
129.72
EMPLOYEE SERVICE RECOGNITION & OFFICE SUPPLIES
Certified Occupational Safety Specialist
2,299.00
SAFETY TRAINING COURSE - RAMIREZ, A
Johnson Fitness & Wellness
1,669.05
GRANT FUNDED HEALTH EQUIPMENT PURCHASE
Fleet Services, Inc
6.71
TRAILER REPAIR PARTS
Tri State Seminar
396.00
ANNUAL SEMINAR REGISTRATION - 4 ATTEND
South Point Hotel
1,320.60
LODGING - TRI-STATE SEMINAR - 4 ATTEND
deRose Promos
48.94
EMPLOYEE RECOGNITION NAMEPLATE
Verizon Wireless
4,307.43
VERIZON 4/21-5/20
LA Van Rentals
479.74
VAN RENTAL FOR DISTRICT TOUR
County of Orange
182.00
DISPOSAL OF OLD ROAD MATERIAL
County of Orange
180.00
DISPOSAL OF OLD ROAD MATERIAL
County of Orange
153.00
DISPOSAL OF OLD ROAD MATERIAL
County of Orange
143.00
DISPOSAL OF OLD ROAD MATERIAL
County of Orange
127.00
DISPOSAL OF OLD ROAD MATERIAL
Corner Bakery
84.95
INTERVIEW PANEL LUNCH
Chevron
24.33
FUEL FOR RENTAL VAN
County of Orange
193.00
DISPOSAL OF OLD ROAD MATERIAL
County of Orange
212.00
DISPOSAL OF OLD ROAD MATERIAL
County of Orange
174.00
DISPOSAL OF OLD ROAD MATERIAL
Home Depot
123.15
WELL #20 GATE MATERIALS
MENDOCINO FARMS
143.20
LUNCH MEETING - 10 ATTEND
California Newspaper Partnership
441.65
NOTICE OF PUBLIC HEARING
California Newspaper Partnership
475.61
NOTICE OF PUBLIC HEARING
Amazon Capital Services
56.66
OFFICE SUPPLIES
Home Depot
206.90
WELL #20 ELECTRICAL PARTS
UPS Freight
12.38
BOX FOR SHIPPING
Home Depot
118.51
SOD FOR LANDSCAPE REPAIR
BookFactory
336.62
RECORD BOOKS FOR ENGINEERING
VONS
50.39
SUPPLIES FOR DISTRICT EVENT
Sticker Mule, LLC
87.28
PROMOTIONAL ITEMS
Sticker Mule, LLC
19.00
PROMOTIONAL ITEMS
US POSTAL SERVICE (USPS)
9.48
POSTAGE - CERTIFIED MAIL
HABIT BURGER GRILL
1,847.09
LUNCH FOR EMPLOYEE EVENT
Costco
315.37
UTILITY SINK FOR FACILITIES
SafetySign.com
44.97
SAFETY SIGN TOOLS
Spectrum Enterprise
656.68
INTERNET & DISTRICT TV SERVICES
ZOOM
55.99
VIRTUAL MEETING SUBSCRIPTION
Amazon Capital Services
109.80
EMPLOYEE EVENT & OFFICE SUPPLIES
SMARTSHEET
9.00
MONTHLY SOFTWARE SUBSCRIPTION
Home Depot
281.96
GREEN CREST REPAIR MATERIAL
KB Design
128.98
DISTRICT POLOS FOR STAFF
RING INC
(30.00)
ANNUAL RING PLAN REFUND
ARMA International
1,649.00
ARMA CONFERENCE REGISTRATION - MILLEN, M
Marriott Hotels
1,197.15
ARMA CONFERENCE LODGING - MILLEN, M
ZOOM
15.99
VIRTUAL MEETING SUBSCRIPTION
Southwest Airlines
485.97
TRAVEL - ARMA CONFERENCE - MILLEN, M
Amazon Capital Services
19.56
SUPPLIES FOR DISTRICT EVENT
ONLINE Information Services, Inc.
26.22
ONLINE UTILITY EXCHANGE & COLLECTION
ONLINE Information Services, Inc.
452.34
ONLINE UTILITY EXCHANGE & COLLECTION
Republic Services #676
649.49
DISPOSAL SERVICE
Tri State Seminar
99.00
ANNUAL SEMINAR REGISTRATION - DECRISCIO,1
South Point Hotel
96.05
LODGING - TRI-STATE SEMINAR-JECRISCIO, J
County of Orange
181.00
DISPOSAL OF OLD ROAD MATERIAL
County of Orange
190.00
DISPOSAL OF OLD ROAD MATERIAL
Captus Press Inc.
180.00
PROFESSIONAL DEVELOPMENT - ORTEGA, V
Winix America
69.59
AIR FILTER REPLACEMENT
Page 26 of 193
Calif Water Environ Assn (CWEA)
355.00
SARBS SEMINAR REGISTRATION - 6 ATTEND
Municipal Water District
140.00
WATER POLICY FORUM TABLE SPONSORSHIP
County of Orange
175.00
DISPOSAL OF OLD ROAD MATERIAL
Costco
113.22
SUPPLIES FOR DISTRICT EVENT
IN -N -OUT RESTAURANTS
60.00
SUPPLIES FOR DISTRICT EVENT
SSL Guru
399.00
SECURITY CERTIFICATES
Amazon Capital Services
25.93
OFFICE SUPPLIES
91 Express Lanes
30.00
EXPRESS LANE ACCOUNT REPLENISHMENT
Bitwarden Inc.
180.00
PASSWORD PROGRAM
CalPERS
449.00
EDUCATION FORUM REGISTRATION - LUGO, D
Constant Contact
185.25
EMAIL SOFTWARE
CalPERS
449.00
EDUCATION FORUM REGISTRATION - POWELL, M
CalPERS
449.00
EDUCATION FORUM REGISTRATION - HOLLON, K
Calif Water Environ Assn (CWEA)
100.00
MEMBERSHIP RENEWAL - VALENZUELA, G
Magic Jump Rentals OC
414.00
SUPPLIES FOR DISTRICT EVENT
Target
30.00
SUPPLIES FOR DISTRICT EVENT
Target
30.00
SUPPLIES FOR DISTRICT EVENT
Costco
696.80
BREAKROOM SUPPLIES & BATTERIES
County of Orange
168.00
DISPOSAL OF OLD ROAD MATERIAL
County of Orange
173.00
DISPOSAL OF OLD ROAD MATERIAL
LA Van Rentals
479.74
VAN RENTAL FOR DISTRICT TOUR
Farmer Boys
15.00
SUPPLIES FOR DISTRICT EVENT
Farmer Boys
15.00
SUPPLIES FOR DISTRICT EVENT
Tom's Place
15.00
SUPPLIES FOR DISTRICT EVENT
Tom's Place
15.00
SUPPLIES FOR DISTRICT EVENT
Tom's Place
15.00
SUPPLIES FOR DISTRICT EVENT
Tom's Place
15.00
SUPPLIES FOR DISTRICT EVENT
Tom's Place
15.00
SUPPLIES FOR DISTRICT EVENT
Tom's Place
15.00
SUPPLIES FOR DISTRICT EVENT
VONS
133.12
SUPPLIES FOR DISTRICT EVENT
Ralphs
63.95
SUPPLIES FOR DISTRICT EVENT
County of Orange
204.00
DISPOSAL OF OLD ROAD MATERIAL
County of Orange
191.00
DISPOSAL OF OLD ROAD MATERIAL
Walters Wholesale Electric Co.
28.58
FACILITIES ELECTRICAL PARTS
Home Depot
25.80
SOD FOR LANDSCAPE REPAIR
APPLE
0.99
OFFICE EXPENSE
Marriott Hotels
209.67
LODGING - REGION 10 TOUR - TOY, M
Thai Thai Restaurant
42.81
MEAL - REGION 10 TOUR - TOY, M
County of Orange
120.00
DISPOSAL OF OLD ROAD MATERIAL
County of Orange
120.00
DISPOSAL OF OLD ROAD MATERIAL
Home Depot
189.96
WATER OPERATIONS TOOLS & HARDWARE
Calif Water Environ Assn (CWEA)
100.00
COLLECTIONS 2 RENEWAL - ARAUJO, E
ARMA International
100.00
ARMA SUMMER CONFERENCE REGISTRATION - MILLEN, M
Del Taco
26.06
FOOD FOR STAFF WORKING OT
Home Depot
140.82
SERVICE REPAIR MATERIALS
Home Depot
57.40
SERVICE REPAIR MATERIALS
Farmer Boys
54.58
FOOD FOR STAFF WORKING INVENTORY COUNT
CDW Government, Inc
237.72
REPORT WRITER LICENSE
Amazon Capital Services
(40.94)
EMPLOYEE EVENT SUPPLY RETURN
ZOOM
15.99
VIRTUAL MEETING SUBSCRIPTION
Spectrum Enterprise
231.21
INTERNET & DISTRICT TV SERVICES
Buffer, Inc
24.00
SOCIAL MEDIA ANALYTICS
BACKGROUNDS ONLINE
83.50
NEW HIRE BACKGROUND CHECK
Burt Process Equipment, Inc
1,170.51
PULSATION DAMPENER FOR PFAS PLANT
FedEx Office
20.46
BOX FOR SHIPPING
German Fusion
20.00
FOOD FOR STAFF WORKING CITY EVENT
German Fusion
50.60
FOOD FOR STAFF WORKING CITY EVENT
German Fusion
15.00
FOOD FOR STAFF WORKING CITY EVENT
Walters Wholesale Electric Co.
26.72
WELL #10 ELECTRICAL PARTS
Home Depot
43.07
WATER SERVICE REPAIR PARTS
Full Source
239.98
SAFETY VESTS FOR STAFF
Page 27 of 193
Home Depot
Spectrum Enterprise
Spectrum Enterprise
Constant Contact
IN -N -OUT RESTAURANTS
TRUSTED TRANSLATIONS
LA Van Rentals
Everblooming Floral & Gift
44.71 TOOLS FOR UNIT #246
232.18
INTERNET & DISTRICT TV SERVICES
1,981.47
INTERNET & DISTRICT TV SERVICES
215.65
EMAIL SOFTWARE
30.55
FOOD FOR STAFF WORKING OT
80.00
SB998 TRANSLATION SERVICES
479.74
VAN RENTAL FOR DISTRICT TOUR
105.41
OFFICE EXPENSE
35,280.71
Page 28 of 193
31 -Aug -23
Cal Card Credit Card
U S Bank
Vendor Name
Amount
Description
Chevron
35.97
FUEL FOR RENTAL VAN
EI Farolito
107.19
EXECUTIVE STAFF MEETING - 5 ATTEND
Home Depot
122.47
SEWER PIPE PATCH EQUIPMENT
Ralphs
106.95
EMPLOYEE RECOGNITION SUPPLIES
Target
17.24
EMPLOYEE RECOGNITION SUPPLIES
County of Orange
172.00
DISPOSAL OF OLD ROAD MATERIAL
County of Orange
166.00
DISPOSAL OF OLD ROAD MATERIAL
Home Depot
49.75
LANDSCAPE REPAIR MATERIAL
County of Orange
144.00
DISPOSAL OF OLD ROAD MATERIAL
ONLINE Information Services, Inc.
518.40
ONLINE UTILITY EXCHANGE & COLLECTION
Verizon Wireless
4,348.77
VERIZON 5/21-6/20
Farmer Boys
64.71
LUNCH MEETING - 4 ATTEND
County of Orange
147.00
DISPOSAL OF OLD ROAD MATERIAL
County of Orange
147.00
DISPOSAL OF OLD ROAD MATERIAL
County of Orange
152.00
DISPOSAL OF OLD ROAD MATERIAL
County of Orange
126.00
DISPOSAL OF OLD ROAD MATERIAL
Home Depot
160.83
FACILITY REPAIR & PAINT PARTS
Ralphs
182.57
DISTRICT MEETING SUPPLIES
Republic Services #676
649.49
DISPOSAL SERVICE
Amazon Capital Services
(23.10)
EMPLOYEE EVENT SUPPLY RETURN
Spectrum Enterprise
656.68
INTERNET & DISTRICTTV SERVICES
Buffer, Inc
24.00
SOCIAL MEDIA ANALYTICS
Big Brand Water
136.15
WATER FILTERS - BUILDING 2
Burt Process Equipment, Inc
1,087.50
PULSATION DAMPENER FOR PFAS PLANT
City Of Placentia
486.50
PERMIT FEE FOR PAVING
ARMA International
100.00
ARMA SUMMER CONFERENCE REGISTRATION - ARAMBARRI, T
ZOOM
55.99
VIRTUAL MEETING SUBSCRIPTION
SkillPath Seminars
2,394.00
STAR 12 RENEWAL - 6 MEMBERS
SMARTSHEET
9.00
MONTHLY SOFTWARE SUBSCRIPTION
The Art of Carving Ice, Inc.
110.03
ICE FOR EVENT
The Art of Carving Ice, Inc.
226.60
ICE FOR EVENT
Home Depot
30.61
TOOLS FOR UNIT #246
Calif Water Environ Assn (CWEA)
221.00
CWEA MEMBERSHIP - VARIAN, A
Corner Bakery
82.95
INTERVIEW PANEL LUNCH - 5 ATTEND
ZOOM
15.99
VIRTUAL MEETING SUBSCRIPTION
STATION DONUT
52.50
SAFETY MEETING SUPPLIES
SkillPath Seminars
399.00
STAR 12 RENEWAL - 1 MEMBER
Farmer Boys
57.59
FOOD FOR STAFF WORKING OT
GSE 76
21.60
DRINKS FOR STAFF WORKING OT
ARMA International
215.00
MEMBERSHIP RENEWAL-ARAMBARRI, T
Cal Society -Municipal Finance Officers
110.00
MEMBERSHIP RENEWAL- LUGO, D & PHUONG, S
Staples Business Advantage
79.14
SUPPLIES FOR FOG PROGRAM
VONS
36.86
SUPPLIES FOR DISTRICT EVENT
National Notary Association
797.95
NOTARY RENEWAL & TRAINING PACKET - ALEXANDER, A
Home Depot
124.32
TOOLS FOR LEAK CREW
Bitwarden Inc.
180.00
PASSWORD PROGRAM
Home Depot
86.17
PRODUCTION TOOLS
Costco
249.68
BREAKROOM & CLEANING SUPPLIES
County of Orange
182.00
DISPOSAL OF OLD ROAD MATERIAL
Home Depot
102.34
PUMP FOR ICE MACHINE
Home Depot
416.45
BAGS OF CONCRETE
APPLE
0.99
OFFICE EXPENSE
Southwest Airlines
20.00
TRAVEL EXPENSE - TRI-STATE SEMINAR - DECRICIO, J
Southwest Airlines
20.00
TRAVEL EXPENSE - TRI-STATE SEMINAR - DECRICIO, J
Southwest Airlines
287.95
TRAVEL EXPENSE - TRI-STATE SEMINAR - DECRICIO, J
ENVIRONMENTAL BIOTECH
669.00
TOOLS FOR SEWER CREW
Tom's Place
30.99
FOOD FOR STAFF WORKING OT
GSE 76
11.96
DRINKS FOR STAFF WORKING OT
ZOOM
15.99
VIRTUAL MEETING SUBSCRIPTION
Spectrum Enterprise
210.81
INTERNET & DISTRICTTV SERVICES
Dunkin Donuts
14.49
STAFF MEETING SUPPLIES
Amazon Capital Services
9.69
FINANCE OFFICE SUPPLIES
Bangkok Spice Thai
88.91
NEW HIRE LUNCH - 5 ATTEND
Page 29 of 193
Embassy Suites Hotels
16.50
MEAL - NOTARY CLASS - ALEXANDER, A
Marriott Hotels
635.50
LODGING - FIRO WORKSHOP -TOY, M
L&L Hawaiin BBQ
14.49
MEAL- FIRO WORKSHOP -TOY, M
Marriott Hotels
23.89
MEAL- FIRO WORKSHOP -TOY, M
UBER
9.94
TRANSPORTATION - FIRO WORKSHOP - TOY, M
FireHoseDirect
210.45
FIRE HOSE ADAPTER
Apola Gyro Grill
83.34
ENGINEERING LUNCH MEETING - 5 ATTEND
National Notary Association
418.71
NOTARY RENEWAL & TRAINING PACKET - MILLEN, M
Liebert Cassidy Whitmore
600.00
FLSA CLASS REGISTRATION - POWELL, M
Blackgold Golf Club
88.43
LUNCH MEETING - 3 ATTEND
UBER
9.96
TRANSPORTATION - FIRO WORKSHOP - TOY, M
UBER
9.94
TRANSPORTATION - FIRO WORKSHOP - TOY, M
Dunkin Donuts
43.47
SAFETY MEETING SUPPLIES
Adobe
54.99
SOFTWARE LICENSE
Wise Guys Pizzeria
36.35
LUNCH MEETING - 3 ATTEND
Marriott Hotels
28.11
MEAL- FIRO WORKSHOP -TOY, M
UBER
9.94
TRANSPORTATION - FIRO WORKSHOP - TOY, M
Costco
544.73
TV & MOUNT FOR PIO OFFICE
Home Depot
64.63
VALVE REPAIR MATERIAL
Full Source
128.05
POLO SHIRTS FOR STAFF
Farmer Boys
30.78
FOOD FOR STAFF WORKING OT
Spectrum Enterprise
232.18
INTERNET & DISTRICTTV SERVICES
Calif Water Environ Assn (CWEA)
625.00
BOARD SECRETARY CONFERENCE REGISTRATION - ALEXANDER, A
Association of California Cities - Orange County
815.00
ACWA FALL CONFERENCE REGISTRATION - DAVERT, D
Association of California Cities - Orange County
815.00
ACWA FALL CONFERENCE REGISTRATION -TOY, M
Spectrum Enterprise
1,981.47
INTERNET & DISTRICTTV SERVICES
Home Depot
54.86
TOOLS FOR FOG PROGRAM
South Point Hotel
15.12
MEAL -TRI-STATE SEMINAR - DECRISCIO, J
South Point Hotel
24.59
MEAL -TRI-STATE SEMINAR - DECRISCIO, J
Lyft
36.89
TRANSPORTATION -TRI-STATE SEMINAR - DECRISCIO, J
South Point Hotel
85.17
MEAL -TRI-STATE SEMINAR - 3 STAFF
South Point Hotel
30.00
MEAL -TRI-STATE SEMINAR - 1 STAFF
South Point Hotel
74.65
MEAL -TRI-STATE SEMINAR - 3 STAFF
Orange County Water Assn.
30.00
OCWA EVENT REGISTRATION - WESTON
United Airlines
377.80
TRAVEL - BOARD SECRETARY CONFERENCE - ALEXANDER, A
Brown And Caldwell
200.00
JOB POSTING - SENIOR ENGINEER
TRANSITTALENT.COM
175.00
JOB POSTING - SENIOR ENGINEER
ACWA-Assn Of Ca Water Agencies
675.00
JOB POSTING - SENIOR ENGINEER
GovernmentJobs.com Inc. DBA NEOGOV
125.00
JOB POSTING - SENIOR ENGINEER
South Point Hotel
60.02
MEAL -TRI-STATE SEMINAR - DECRISCIO, J
South Point Hotel
23.40
MEAL -TRI-STATE SEMINAR - DECRISCIO, J
South Point Hotel
77.48
MEAL -TRI-STATE SEMINAR - 2 STAFF
Starbucks Store
70.91
MEAL -TRI-STATE SEMINAR - 4 STAFF
South Point Hotel
74.86
MEAL -TRI-STATE SEMINAR - 3 STAFF
Walters Wholesale Electric Co.
90.19
FUSE FOR A/C REPAIRS
Amazon Capital Services
70.30
ADMIN OFFICE SUPPLIES
Constant Contact
215.65
EMAIL SOFTWARE
Home Depot
34.44
MATS FOR UNITS #175 & 223
Home Depot
105.47
TOOLS FOR UNIT #224
Home Depot
157.01
CLEANING SUPPLIES - WAREHOUSE
South Point Hotel
27.84
MEAL -TRI-STATE SEMINAR - DECRISCIO, J
JRTT AUTO SERVICE
150.00
DIAGNOSTIC FOR UNIT #209
Tony Romas
121.00
MEAL -TRI-STATE SEMINAR - 4 STAFF
South Point Hotel
96.48
MEAL -TRI-STATE SEMINAR - 4 STAFF
South Point Hotel
17.82
MEAL -TRI-STATE SEMINAR - 1 STAFF
Amazon Capital Services
40.37
ADMIN OFFICE SUPPLIES
Placentia Chamber Of Commerce
222.15
TASTE OF PLACENTIA WRISTBANDS
Lyft
28.79
TRANSPORTATION -TRI-STATE SEMINAR - DECRISCIO, J
Chili's
57.03
LUNCH MEETING - 2 ATTEND
GSE 76
80.00
REFUEL FOR VEHICLE #227
The Art of Carving Ice, Inc.
970.67
ICE FOR EVENT
29,750.43
Page 30 of 193
ITEM NO. 8.3.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: September 7, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Delia Lugo, Finance Manager
SUBJECT: Unaudited Financial Statements for the Fiscal Year Ended June 30, 2023
RECOMMENDATION:
That the Board of Directors receive and file the Unaudited Financial Statements for the Fiscal Year
Ended June 30, 2023.
SUMMARY:
For the period, ending June 30, 2023, staff is presenting preliminary "unaudited" statements in the
Annual Comprehensive Financial Report (ACFR) format. We have included a Statement of Net
Position, a Debt Service Ratio Calculation, a Consolidated Budget to Actual Statement, as well as
the individual Water and Sewer Budget to Actual Statements.
As reported in the Balance Sheet of the Statement of Net Assets, the District's Net Position reflects a
positive result when compared to that of the same reporting period of the prior fiscal year by $25.8
million. This reportable net result is prominently due to the recording of the contributed PFAS
Treatment Plant asset by Orange County Water District in the amount of approximately $24.6 million.
Cumulative Volumetric Water Revenue, as reported through the Period Ending June 30, 2023,
reflects an annual average decrease in customer consumption of approximately 9.6% as compared
to prior year for the same reporting period. This is predominantly due to the extremely wet winter
months for the reporting fiscal year.
Total Variable Water Costs results reflect a 25.7% decrease when compared to prior year for the
same reporting period. The decrease in costs is reflective of the District's increased purchase of
groundwater (year-end BPP of approximately 86%) to meet demand on the water system.
With the issuance of the Revenue Bonds, Series 2017A and Series2022A the District covenanted
"...to fix, prescribe and collect rates and charges for Water Service which will be at least sufficient to
yield during each Fiscal Year, Net Revenues equal to 125% of the Debit Service for such Fiscal
Year." To confirm the covenant is upheld, staff calculates the Debt Service Ratio quarterly and is
received and filed by the Board of Directors. Accordingly, the preliminary "unaudited" Debt Service
Ratio Calculation of the Water Enterprise for the Period Ending June 30, 2023, is being projected at
285%.
ATTACHMENTS:
Unaudited Financial Statements for Period Ended June 30, 2023
Page 31 of 193
YORBA LINDA WATER DISTRICT
UNAUDITED COMBINING SCHEDULE OF NET ASSETS
June 30, 2023
(With June 30, 2022 Actuals for comparison only)
ASSETS
CURRENT ASSETS:
Cash and cash equivalents
Investment
Accounts receivable - water and sewer services
Accrued interest receivable
Prepaid expenses & other deposits
Inventory
TOTAL CURRENT ASSETS
NONCURRENT ASSETS:
Bond issuance costs
Right -To -Use Lease Asset
Deferred Pension Plan
Deferred OPEB Plan
Capital assets:
Non -depreciable
Depreciable, net of accumulated depreciation
TOTAL NONCURRENT ASSETS
TOTAL ASSETS
LIABILITIES
CURRENT LIABILITIES:
Accounts payable
Accrued expenses
Accrued Interest Payable
Refunding Revenue Bond(s) - current portion
Compensated absences
Net OPEB Obligation
Customer and construction deposits
Deferred revenue
TOTAL CURRENT LIABILITIES
LONG-TERM LIABILITIES (LESS CURRENT PORTION):
Deferred annexation revenue
Compensated absences
Net Pension Liability
Net OPEB Liability
Deferred Pension Plan
Deferred OPEB Plan
Deferred Inflow - Gain on Bond
Deferred Inflow - Lease Liability
Refunding Revenue Bond(s)
Line of Credit
TOTAL LONG TERM LIABILITIES
TOTAL LIABILITIES
NET ASSETS:
June 2023 June 2022
50,369,322 $
42,608,876
17,499,824
2,163,510
5,517,739
5,300,791
247,566
68,358
306,619
316,050
499,393
332,389
74,440,463
50,789,974
- 276,235
459,787 -
5,666,539 2,086,901
883,032 1,027,167
9,041,000
8,178,732
201,037,857
176,886,957
217,088,215
188,455,992
291,528,678
239,245,966
4,477,449
7,741,068
3,938,003
390,746
663,782
351,883
1,525,000
1,350,000
429,589
469,791
3,730
7,388
1,654,453
2,036,034
18,941
15,776
12,710,947 12,362,686
11,132,750
11,627,795
1,288,768
1,409,373
12,476,752
5,595,057
1,229,036
512,845
763,725
4,887,370
339,223
387,257
453,763
82,791
660,227
61,039,406
33,053,151
-
5,743,751
89,383,650
63,299,390
102,094,597
75,662,076
$ 189,434,081 $
163,583,890
Page 32 of 193
YORBA LINDA WATER DISTRICT
UNAUDITED COMBINING SCHEDULE OF REVENUES, EXPENSES
AND CHANGES IN NET ASSETS
June 30, 2023
(With June 30, 2022 Actuals for comparison only)
OPERATING REVENUES:
Water sales
Sewer revenues
Other operating revenues
TOTAL OPERATING REVENUES
OPERATING EXPENSES
Variable water costs
Personnel services
Supplies and services
Depreciation and amortization
TOTAL OPERATING EXPENSES
OPERATING INCOME/(LOSS)
NONOPERATING REVENUES (EXPENSES):
Property taxes
Investment income
Interest expense
Other nonoperating revenues
Other nonoperating expenses
TOTAL NONOPERATING REVENUES/EXPENSES
NET INCOME/(LOSS) BEFORE CAPITAL
CONTRIBUTIONS, SPECIAL/EXTRAORDINARY ITEM(S)
CAPITAL CONTRIBUTIONS
CHANGES IN NET ASSETS
NET ASSETS - BEGINNING OF YEAR
NET ASSETS - FOR PERIOD END JUNE 30, 2023
June 2023 June 2022
$ 36,880,380 $
38,495,864
3,453,202
3,204,395
1,320,177
1,311,233
41,653,759
43,011,492
(421,714)
15,308,429
20,603,386
10,348,229
10,176,469
8,100,694
6,295,001
9,030,118
7,998,664
42,787,470
45,073,520
(1,133,711) (2,062,028)
2,323,369
2,157,211
1,279,464
175,418
(2,408,426)
(1,243,328)
926,917
104,310
(421,714)
68,144
1,699,610
1,261,755
565,899 (800,273)
26,085,042 289,612
26,650,941 (510,661)
162,783,140 164,094,551
$ 189,434,081 $ 163,583,890
Page 33 of 193
Yorba Linda Water District
Unaudited Water Enterprise Debt Service Ratio Calculation
For Period Ending June 30, 2023
(With June 30, 2022 for comparison purposes)
Revenue (Operating):
Water Revenue (Residential)
Water Revenue (Commercial & Fire Det.)
Water Revenue (Landscape/Irrigation)
Water Revenue (Service Charge)
Water Revenue (PFAS Impact Fee)
Water Revenue (CFC)
Other Operating Revenue
Total Operating Revenue:
Revenue (Non -Operating)
FY23 YTD Debt Prior YTD PY Debt
Actual (thru Service Actual (thru Service
June 2023) Calculation June 2022) Calculation
$ 14,291,852
$ 14,291,852
$ 15,861,493
$ 15,861,493
1,593,081
1,593,081
1,606,688
1,606,688
3,145,518
3,145,518
3,839,467
3,839,467
14,642, 515
14,642, 515
13,358,664
13,358,664
-
-
889,401
889,401
3,207,415
3,207,415
2,940,151
2,940,151
1,221,675
1,221,675
1,123,730
1,123,730
38,102,056
38,102,056
39,619,594
39,619,594
Interest
1,089,075
1,089,075
139,232
139,232
Property Tax
2,323,368
2,323,368
2,157,212
2,157,212
Other Non -Operating Revenue
922,200
922,200
19,297
19,297
Total Non -Operating Revenue:
4,334,643
4,334,643
2,315,741
2,315,741
Total Revenue
42,436,699
42,436,699
41,935,335
41,935,335
Expenses (Operating)
Variable Water Costs (G.W., Import & Power)
15,308,427
15,308,427
20,603,386
20,603,386
Salary Related Expenses
8,782,893
9,612,511
8,734,290
8,676,222
Supplies & Services
7,007,763
7,007,763
5,308,754
5,308,754
Depreciation
7,516,299
-
6,505,509
-
Total Operating Expenses
38,615,382
31,928,701
41,151,939
34,588,362
Expenses (Non -Operating):
Interest on Long Term Debt
2,408,429
-
1,243,328
-
Other Expense
423,028
423,028
(86,850)
(86,850)
Total Non -Operating Expenses
2,831,457
423,028
1,156,478
(86,850)
Total Expenses
41,446,839
32,351,729
42,308,417
34,501,512
Net Position Before Capital Contributions
989,860
10,084,970
(373,082)
7,433,823
Capital Contributions (Non -Cash Transaction - 25,668,906 - 176,963 -
GASB 34 Compliant)
Total Net Position 26,658,766 $ 10,084,970 $ (196,119) $ 7,433,823
DEBT SERVICE RATIO CALCULATION:
Net Revenues $ 10,084,970 $ 7,433,823
Debt Service $ 3,543,393 $ 2,733,381
% 285% 272%
Page 34 of 193
Yorba Linda Water District
Summary Financial Report
Water & Sewer Funds
For Period Ending June 30, 2023
(With June 30, 2022 for comparison purposes)
Annual YTD June YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual
Budget Budget Actual Actual (Under) Over June Actual Actual (thru vs vs
FY23 FY23 FY23 FY23 YTD Budget FY22 June 2022) PY Actual $ PY Actual %
Revenue (Operating):
Water Revenue (Residential)
$16,933,387
$16,933,387 $
2,111,676
$14,291,852 $
(2,641,535) $
2,251,433 $
15,861,493 $
(1,569,641)
-9.90%
Water Revenue (Commercial & Fire Det.)
1,737,255
1,737,255
156,129
1,593,081
(144,174)
152,844
1,606,688
(13,607)
-0.85%
Water Revenue (Landscape/Irrigation)
4,046,832
4,046,832
338,978
3,145,518
(901,314)
419,208
3,839,467
(693,949)
-18.07%
Water Revenue (Service Charge)
14,720,797
14,720,797
1,231,735
14,642,515
(78,282)
1,130,595
13,358,664
1,283,851
9.61%
Water Revenue (PFAS Impact Fee)
-
-
4,258,604
-
-
-
889,401
(889,401)
-100.00%
Property Taxes - CFC Charges
3,103,900
3,103,900
33,237
3,207,415
103,515
27,521
2,940,151
267,264
9.09%
Sewer Charge Revenue
3,115,771
3,115,771
270,091
3,097,016
(18,755)
209,239
2,870,430
226,586
7.89%
Locke Ranch Assessments
363,158
363,158
(1,160)
356,187
(6,971)
3,383
333,965
22,222
6.65%
Other Operating Revenue
1,287,829
1,287,829
79,905
1,320,176
32,347
251,641
1,311,233
8,943
0.68%
Total Operating Revenue:
45,308,929
45,308,929
4,220,591
41,653,760
(3,655,169)
4,445,864
43,011,492
(1,357,732)
-3.16%
Revenue (Non -Operating):
Interest
106,925
106,925
287,372
1,279,465
1,172,540
70,118
175,418
1,104,047
629.38%
Property Tax
2,095,000
2,095,000
58,173
2,323,368
228,368
47,465
2,157,211
166,157
7.70%
Other Non -Operating Revenue
692,942
692,942
(307,532)
926,916
233,974
(428,798)
104,310
822,606
788.62%
Total Non -Operating Revenue:
2,894,867
2,894,867
38,013
4,529,749
1,634,882
(311,215)
2,436,939
2,092,810
85.88%
Total Revenue
48,203,796
48,203,796
4,258,604
46,183,509
(2,020,287)
4,134,649
45,448,431
735,078
1.62%
Expenses (Operating):
(22,596)
Variable Water Costs (G.W., Import & Powe
17,686,074
17,686,074
1,462,172
15,308,427
(2,377,647)
1,483,641
20,603,386
(5,294,959)
-25.70%
Salary Related Expenses
13,231,809
13,231,809
113,205
10,348,227
(2,883,582)
287,105
10,176,469
171,758
1.69%
Supplies & Services
9,258,295
9,258,295
1,239,982
8,100,695
(1,157,600)
704,817
6,295,002
1,805,693
28.68%
Total Operating Expenses
40,176,178
40,176,178
2,815,359
33,757,349
(6,418,829)
2,475,563
37,074,857
(3,317,508)
-8.95%
Expenses (Non -Operating):
Interest on Long Term Debt
2,436,750
2,436,750
370,833
2,408,429
(28,321)
105,352
1,243,328
1,165,102
93.71%
Other Expense
18,135
18,135
9,953
421,713
403,578
8,355
(68,144)
489,857
-718.86%
Total Non -Operating Expenses:
2,454,885
2,454,885
380,786
2,830,142
375,257
113,707
1,175,184
1,654,959
140.83%
Total Expenses
42,631,063
42,631,063
3,196,145.0
36,587,492
(6,043,572)
2,589,270
38,250,041
(1,662,550)
-4.35%
Net Position Before Capital Contributions
5,572,733
5,572,733
1,062,459
9,596,017
4,023,285
1,545,379
7,198,391
2,397,626
33.31%
Capital Contributions (Non -Cash
-
-
606,056
26,085,042
26,085,042
-
289,612
25,795,430
8906.89%
Transaction GASB 34 Compliant)
Net Position Before Depreciation
5,572,733
5,572,733
1,668,515
35,681,059
30,108,327
1,545,379
7,488,003
28,193,056
376.51%
Depreciation & Amortization
9,500,000
9,500,000
761,369
9,030,118
(469,882)
656,008
7,998,664
1,031,454
12.90%
Total Net Position
$ (3,927,267)
$ (3,927,267) $
907,146
$26,650,941 $
30,578,209 $
889,371 $
(510,661) $
27,161,602
-5318.91%
Page 35 of 193
Revenue (Operating):
Water Revenue (Residential)
Water Revenue (Commercial & Fire Det.)
Water Revenue (Landscape/Irrigation)
Water Revenue (Service Charge)
Water Revenue (PFAS Impact Fee)
Water Revenue (CFC)
Other Operating Revenue
Total Operating Revenue:
Revenue (Non -Operating):
Interest
Property Tax
Other Non -Operating Revenue
Total Non -Operating Revenue:
Total Revenue
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)
Salary Related Expenses
Supplies & Services:
Communications
Contractual Services
Data Processing
Dues & Memberships
Fees & Permits
Board Election
Insurance
Materials
District Activities, Emp Recognition
Maintenance
Non -Capital Equipment
Office Expense
Professional Services
Training
Travel & Conferences
Uncollectible Accounts
Utilities
Vehicle Equipment
Supplies & Services Sub -Total
Total Operating Expenses
Expenses (Non -Operating):
Interest on Long Term Debt
Other Expense
Total Non -Operating Expenses:
Total Expenses
Net Position Before Capital Contributions
Capital Contributions (Non -Cash Transaction -
GASB 34 Compliant)
Net Position Before Depreciation
Depreciation & Amortization
Total Net Position
Yorba Linda Water District
Water Fund
For Period Ending June 30, 2023
(With June 30, 2022 for comparison purposes)
YTD Only
Annual
YTD
June
YTD
YTD Actual
Prior Year
Prior YTD
YTD Actual
YTD -
Budget
Actual
Actual
(Under)Over
Actual June
Actual (thru
vs
nCURBudget
vs
FY23
FY23
FY23
FY23
YTD Bud et
FY22
June 2022)
PY Actual $
PY Act
$ 16,933,387
$16,933,387
$2,111,676
$ 14,291,852
$ (2,641,535)
$ 2,251,433
$ 15,861,493 $
(1,569,641)
-10%
1,737,255
$1,737,255
156,129
1,593,081
(144,174)
152,844
1,606,688
(13,607)
-1%
4,046,832
$4,046,832
338,978
3,145,518
(901,314)
419,208
3,839,467
(693,949)
-18%
14,720,797
14,720,797
1,231,735
14,642,515
(78,282)
1,130,595
13,358,664
1,283,851
10%
-
-
-
-
889,401
(889,401)
-100%
3,103,900
3,103,900
33,237
3,207,415
103,515
27,521
2,940,151
267,265
9%
1,171,574
1,171,574
79,045
1,221,675
50,101
220,338
1,123,730
97,945
9%
41,713,745
41,713,745
3,950,800
38,102,056
(3,611,689)
4,201,939
39,619,594
(1,517,537)
4%
70,200
70,200
274,259
1,089,075
1,018,875
67,716
139,232
949,843
682%
2,095,000
2,095,000
58,173
2,323,368
228,368
47,465
2,157,212
166,156
8%
659,672
659,672
236,431
922,200
262,528
363,231
19,297
902,903
4679%
2,824,872
2,824,872
96,001
4,334,643
1,509,771
(248,050)
2,315,741
2,018,902
87%
44,538,617
44,538,617
4,046,801
42,436,699
2,101,918
3,953,889
41,935,335
501,365
1%
17,686,074
17,686,074
1,462,172
15,308,427
(2,377,647)
1,483,641
20,603,386
(5,294,959)
-26%
11,359,392
11,359,392
134,081
8,782,893
(2,576,499)
228,687
8,734,290
48,603
1%
166,307
166,307
13,244
169,887
3,580
6,534
107,980
61,907
57%
541,358
541,358
75,742
605,225
63,867
37,244
535,695
69,530
13%
361,462
361,462
(36,220)
243,632
(117,830)
17,429
236,946
6,686
3%
82,932
82,932
6,096
77,331
(5,601)
6,313
83,143
(5,812)
-7%
416,062
416,062
42,991
439,485
23,423
29,585
366,448
73,037
20%
116,450
116,450
-
76,675
(39,775)
-
-
76,675
0%
369,402
369,402
27,083
313,337
(56,065)
18,931
237,543
75,794
32%
2,313,020
2,313,020
133,572
1,155,193
(1,157,827)
75,843
820,121
335,072
41%
38,677
38,677
6,446
33,388
(5,289)
3,910
27,342
6,046
22%
1,122,055
1,122,055
576,490
1,390,046
267,991
231,334
1,105,699
284,347
26%
151,105
151,105
24,122
223,343
72,238
14,448
148,701
74,642
50%
35,956
35,956
6,343
40,215
4,259
5,227
32,448
7,767
24%
1,560,430
1,560,430
178,056
1,210,759
(349,671)
71,183
966,621
244,138
25%
69,748
69,748
9,926
34,140
(35,608)
5,901
29,149
4,991
17%
85,199
85,199
6,248
29,867
(55,332)
1,338
19,307
10,560
0%
8,500
8,500
(40)
22,287
13,787
(430)
14,700
7,587
52%
190,400
190,400
(81,268)
175,020
(15,380)
386
158,343
16,677
11%
473,350
473,350
64,885
767,933
294,583
50,927
418,567
349,367
83%
8,102,413
8,102,413
1,053,716
7,007,763
(1,094,650)
576,103
5,308,753
1,699,010
32%
37,147,879
37,147,879
2,649,969
31,099,083
(6,048,796)
2,288,431
34,646,429
(3,547,346)
-10%
2,436,750
2,436,750
370,833
2,408,429
(28,321)
105,352
1,243,328
1,165,101
94%
12,350
12,350
16,449
423,028
410,678
5,984
86,850
509,878
-587%
2,449,100
2,449,100
387,282
2,831,457
382,357
111,336
1,156,478
1,674,979
145%
39,596,979
39,596,979
3,037,251
33,930,540
5,666,439
2,399,767
35,802,907
1,872,367
-5%
4,941,638
4,941,638
1,009,550
8,506,159
3,564,521
1,554,122
6,132,427
2,373,732
39%
-
-
606,056
25,668,906
25,668,906
-
176,963
25,491,943
17696300%
4,941,638
4,941,638
1,615,606
34,175,065
29,233,427
1,554,122
6,309,390
27,865,675
442%
8,005,000
8,005,000
636,216
7,516,299
(488,701)
530,627
6,505,509
1,010,790
16%
$ (3,063,362) $ (3,063,362) $ 979,390
$ 26,658,766
$ 29,722,128
$ 1,023,495
$ (196,119) $
26,854,885
-13693%
Page 36 of 193
Revenue (Operating):
Sewer Charge Revenue
Locke Ranch Assessments
Other Operating Revenue
Total Operating Revenue:
Revenue (Non -Operating):
Interest
Other Non -Operating Revenue
Total Non -Operating Revenue:
Total Revenue
Expenses (Operating):
Salary Related Expenses
Supplies & Services:
Communications
Contractual Services
Data Processing
Dues & Memberships
Fees & Permits
Board Election
Insurance
Materials
District Activities, Emp Recognition
Maintenance
Non -Capital Equipment
Office Expense
Professional Services
Training
Travel & Conferences
Uncollectible Accounts
Utilities
Vehicle Equipment
Supplies & Services Sub -Total
Total Operating Expenses
Expenses (Non -Operating):
Other Expense
Total Non -Operating Expenses:
Total Expenses
Net Position Before Capital Contributions
Capital Contributions (Non -Cash Transaction -
GASB 34 Compliant)
Net Position Before Depreciation
Depreciation & Amortization
Total Net Position
Yorba Linda Water District
Sewer Fund
For Period Ending June 30, 2023
(With June 30, 2022 for comparison purposes)
Annual YTD June YTD YTD Actual Prior Year Prior Year YTD Actual YTD -CUR
Budget Budget Actual Actual (Under)Over Actual June Actual (thru vs vs
FY23 FY23 FY23 FY23 YTD Budget FY22 June 2022) PY Actual $ PY Actual "
$ 3,115,771 $
3,115,771
$270,091 $
3,097,016 $
(18,755)
$ 209,239 $
2,870,431 $
226,585
7.89%
363,158
363,158
(1,160)
356,187
(6,971)
3,383
333,965
22,222
6.65%
116,255
116,255
860
98,502
17,753
31,303
187,502
89,000
-47.47%
3,595,184
3,595,184
269,791
3,551,705
(43,479)
243,925
3,391,898
159,807
4.71%
36,725
36,725
13,113
190,389
153,664
2,402
36,185
154,204
426.15%
33,270
33,270
71,100
4,718
28,552
65,567
(63,165)
85,014
121,199
(80,296)
73,908
-94.45%
60.98%
69,995 69,995 (57,987) 195,107 125,112
3,665,179
3,665,179
211,804
3,746,812
81,633
180,760
3,513,097
233,715
6.65%
1,872,417
1,872,417
(20,875)
1,565,336
(307,081)
58,418
1,442,180
123,156
8.54%
26,693
26,693
2,242
22,285
(4,408)
758
18,871
3,414
18.09%
78,681
78,681
11,486
81,779
3,098
4,502
67,449
14,330
21.25%
55,152
55,152
7,215
55,525
373
2,673
38,179
17,346
45.43%
14,590
14,590
1,076
13,647
(943)
1,114
14,659
(1,012)
-6.90%
51,928
51,928
5,897
50,236
(1,692)
3,668
34,807
15,429
44.33%
20,550
20,550
-
13,531
(7,019)
-
-
0.00%
65,188
65,188
4,779
55,292
(9,896)
3,341
41,921
13,371
31.90%
64,280
64,280
2,530
64,415
135
944
57,050
7,365
12.91%
6,823
6,823
368
5,123
(1,700)
696
4,818
305
6.33%
405,845
405,845
123,901
364,947
(40,898)
79,520
312,358
52,589
16.84%
60,195
60,195
3,515
71,353
11,158
662
57,725
13,628
23.61%
6,344
6,344
741
6,625
281
922
5,725
900
15.72%
168,330
168,330
14,669
137,672
(30,658)
17,443
204,131
(66,459)
-32.56%
13,402
13,402
1,650
12,637
(765)
1,822
11,677
960
8.22%
17,581
17,581
470
4,805
(12,776)
1,163
3,322
1,483
44.64%
1,500
1,500
(73)
5,368
3,868
(117)
3,415
1,953
57.19%
33,600
33,600
2,899
27,842
(5,758)
(125)
27,110
732
2.70%
65,200
65,200
2,901
99,850
34,650
9,728
83,031
16,819
20.26%
1,155,882
1,155,882
186,266
1,092,932
(62,950)
128,714
986,248
93,153
9.45%
3,028,299
3,028,299
165,391
2,658,268
(370,031)
187,132
2,428,428
216,309
8.91%
5,785
5,785
6,496
1,315
7,100
2,371
18,706
20,021
-107.03%
5,785
5,785
(6,496)
(1,315)
(7,100)
2,371
18,706
(20,021)
(1)
3,034,084
3,034,084
158,895
2,656,953
377,131
189,503
2,447,134
209,819
8.57%
631,095
631,095
52,909
1,089,859
458,764
(8,743)
1,065,963
23,896
2.24%
-
-
-
416,136
416,136
112,649
303,487
112,649
631,095
631,095
52,909
1,505,995
874,900
(8,743)
1,178,612
327,383
27.78%
1,495,000
1,495,000
125,153
1,513,821
18,821
125,381
1,493,154
20,667
1.38%
$ (863,905) $ (863,905) $ (72,244) $ (7,826) $ 856,079 $ (134,124) $ (314,542) $ 306,716 97.51%
Page 37 of 193
ITEM NO. 8.4.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: September 7, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Delia Lugo, Finance Manager
SUBJECT: Cash and Investment Report for the Period Ended July 31, 2023
RECOMMENDATION:
That the Board of Directors receive and file the Cash and Investment Report for the Period Ended
July 31, 2023.
BACKGROUND:
The Cash and Investment Portfolio Report presents the market value and percent yield for all District
investments by institution. The Cash and Investment Summary Report includes budget and actual
interest and average term portfolio information as well as market value broken out by reserve
categories. The Fair Value Measurement Report categorizes investments by the fair value hierarchy
established by generally accepted accounting principles. The Unrestricted Reserves and Days in
Cash Graph presents Water Unrestricted Reserve Balances and Days in Cash at a particular point in
time for the last seven years.
The average portfolio yield for the month ended July 31, 2023 is 4.41 %
The District's Total Cash and Investment balance as of July 31, 2023 resulted in an overall net
decrease from that of June 30, 2023 by approximately $3.8 million. This decrease is predominantly
due to a semi-annual Replenishment Assessment payment to Orange County Water District in an
amount of $3.4 million and the annual payment to CalPERS of $820,444 for FY2024 Unfunded
Accrued Liability Plan 1171 cost.
ATTACHMENTS:
Cash and Investment Reports for Period Ended July 31, 2023
Page 38 of 193
Yorba Linda Water District
Cash & Investment Portfolio Report
July 31, 2023
Market % Date of Percent
Value Par of Total Institution Maturity Yield
Checking Account.
$ 1,578,309 $
1,578,309
Wells Fargo Bank
$ 1,578,309 $
1,578,309
2.45%
Total
0.00%
Depository Account
$ 550,113
550,113
US Bank Depository Account (Lennar - Cielo Vista Dev)
2.35%
$ 550,113 $
550,113
0.85%
2.35%
Money Market Accounts:
$ 2,335,916 $
2,335,916
US Bank (2017A & 2022A Revenue Bonds)
3.91%
4,458,594
4,458,594
US Bank (Money Market)
4.81%
17,660,153
17,660,153
CAMP (Liquidity Fund)
5.31%
1,242,338
1,242,338
Public Agency Retirement Svcs. (PARS)
5.04%
$ 25,697,001 $
25,697,001
39.89%
Total
5.34%
US Treasury Notes
1,354,166
1,360,000
US Treasury Note
8/31/2023
5.26%
1,343,455
1,355,000
US Treasury Note
9/30/2023
5.27%
1,126,103
1,140,000
US Treasury Note
10/31/2023
5.34%
885,582
900,000
US Treasury Note
11/30/2023
5.35%
377,693
385,000
US Treasury Note
12/31/2023
5.39%
369,199
375,000
US Treasury Note
1/31/2024
5.33%
559,404
570,000
US Treasury Note
2/29/2024
5.31%
738,956
755,000
US Treasury Note
3/31/2024
5.32%
771,936
800,000
US Treasury Note
7/31/2024
5.21%
770,720
800,000
US Treasury Note
8/31/2024
5.18%
790,184
800,000
US Treasury Note
9/30/2024
5.10%
791,128
800,000
US Treasury Note
10/31/2024
5.06%
801,835
810,000
US Treasury Note
11/30/2024
5.01%
799,276
810,000
US Treasury Note
12/31/2024
4.97%
802,620
815,000
US Treasury Note
1/31/2025
4.90%
803,893
810,000
US Treasury Note
2/28/2025
4.84%
794,432
810,000
US Treasury Note
3/31/2025
4.78%
756,756
785,000
US Treasury Note
4/30/2025
4.73%
$ 14,637,337 $
14,880,000
22.72%
Total
5.13%
Pooled Investment Accounts:
$ 21,962,212 $
21,962,212
Local Agency Investment Fund
3.31%
$ 21,962,212 $
21,962,212
34.09%
3.31%
$ 64,424,972 $
64,667,635
100%
Total Investments
4.41%
Per Government Code requirements, the Investment Report is in compliance with the Yorba
Linda Water District's Investment Policy, and there are adequate funds available to meet
budgeted and actual expenditures for the next six months.
[A wl� 1 --1
Delia Lugo, Finance Manager
7/31/23
Page 39 of 193
INVESTMENT BY CATEGORY BALANCES (AS OF 7-31-2023)
■ Checking Account:
■ Money Market Accounts:
■ US Treasury Notes:
■ Pooled Investment Accounts:
■ Depository Account
Pooled Investment
Accounts:
34.09%
Depository Account_
0.85%
Checking Account:
2%
Checking Account.
Money Market Accounts:
US Treasury Notes:
Pooled Investment Accounts:
Depository Account
Total
Money Market
Accounts:
39.89%
usury Note
3.67%
$
1,578,309
2.45%
$
25,697,001
39.89%
$
14,637,337
22.72%
$
21,962,212
34.09%
$
550,113
0.85%
$
64,424,972
100.00%
Page 40 of 193
YLWD Cash & Investment Summary Report
Below is a chart summarizing the yields as well as terms and maturities for the month of July 2023:
Average
# of
Month Portfolio
Days to
of 2023 Yield
Maturity
July 4.41%
1
Below are charts comparing operating fund interest for current and prior fiscal years.
Actual Interest
Monthly - July
Year -to -Date
7/31/2022 7/31/2023
$ 14,387 $ 83,871
$ 14,387 $ 83,871
Budget 2022/2023 2023/2024
Interest Budget, July YTD $ 8,910 $ 82,900
Interest Budget, Annual $ 106,925 $ 994,800
Interest earned on investments is recorded in the fund that owns the investment.
Cash & Investment Summary Comparison Between Current and Previous Month
The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds
is as follows:
The table below displays the District's Cash and Investment balance of $64.4 million which is allocated between the established
reserve funds, Wells Fargo Checking Account, and restricted funds held at U.S. Bank for current Bond transaction and PARS for
the pension/OPEB transactions. The estimated number of Days in Cash, based on the preliminary unaudited statements, are 325
for the Un -Restricted Water Reserve and 787 for the Un -Restricted Sewer Reserve balances, as of July 31, 2023.
Page 41 of 193
June 2023
%Alloc
July 2023
%Alloc
Fund Description
Balance
6/30/2023
Balance
7/31/2023
Water Operating Reserve
$
22,629,460
48.19%
$
19,609,852
44.49%
Water Emergency Reserve
7,523,970
16.02%
7,557,777
17.15%
Water Capital Project Reserve
4,057,480
8.64%
4,091,822
9.28%
MWD Contingency Reserve
-
0.00%
-
0.00%
Rate Stabilization Reserve
4,366,506
9.30%
4,385,437
9.95%
Un -Restricted Water Reserve Balance
$
38,577,417
$
35,644,888
Conservation Reserve
$
108,764
0.23%
$
109,255
0.25%
Employee Liability Reserve
317,791
0.68%
319,226
0.72%
Restricted Reserve Balance
$
426,555
$
428,481
Sewer Operating Reserve
$
3,668,596
7.81%
$
3,697,283
8.39%
Sewer Emergency Reserve
2,033,848
4.33%
2,041,722
4.63%
Sewer Capital Project Reserve
2,248,155
4.79%
2,268,586
5.15%
Un -Restricted Sewer Reserve Balance
$
7,950,599
$
8,007,591
Total Reserve Balances
$
46,954,571
100.00%
$
44,080,959
100.00%
Wells Fargo Bank Checking
Water Operating
976,877
1,011,881
Sewer Operating
205,040
566,427
1,181,917
1,578,309
US Bank Held (Restricted)
Rev. Bond 2017A -Principal & Interest
271
272
Rev. Bond 2022A - Acquisition & COI
18,342,203
16,972,981
Depository Account - Lennar - Cielo Vista Dev
550,111
550,113
Public Agency Retirement Svc. -PARS (Restricted)
1,217,584
1,242,338
Total Cash and Investments
$
68,246,657
$
64,424,972
Page 41 of 193
Yorba Linda Water District Financing Authority Revenue Bonds, Series 2022A
Activity Summary as of July 31, 2023
Date Description Amount
07/28/22 Beginning Balance $30,000,000
08/01/22 Requisition #1 Paydown Bank of America Revolving Line of Credit
Subtotal of Bond Proceeds for YLWD CIP
85% Target Spenddown of Bond Proceeds for CIP by 7/28/2025
09/28/22 Requistion #2 -
Reimburse District for eligible construction costs
10/27/22 Requistion #3 -
Reimburse District for eligible construction costs
11/29/22 Requistion #4 -
Reimburse District for eligible construction costs
01/27/23 Requistion #5 -
Reimburse District for eligible construction costs
03/28/23 Requistion #6 -
Reimburse District for eligible construction costs
04/26/23 Requistion #7 -
Reimburse District for eligible construction costs
05/22/23 Requistion #8 -
Reimburse District for eligible construction costs
06/26/23 Requistion #9 -
Reimburse District for eligible construction costs
07/31/23 Requistion #10
- Reimburse District for eligible construction costs
Available Balance of Target Spenddown as of July 31, 2023
Revenue Bonds, Series 2022A Use of Funds to Meet 85%
Spenddown Target by July 28, 2025
$7,534,2271
37%
$13,083,585
63%
Available Balance as of Reporting Date ■ Total Spenddown to Date
($5,743,751)
$24,256,249
$20,617,812
($2,725,606)
($391,170)
($201,714)
($167,104)
($849,529)
($121,844)
($1,125,195)
($496,613)
($1,455,452)
$13,083,585
Page 42 of 193
PARS (Public Agency Retirement Services) Funding Summary for July 31, 2023
Transaction
Date Description
Water Operating
Pension Water
Sewer
Operating
Operating Sewer
Operating
■
Beginning Balance as of 7/1/23
806,297.48
309,143.73
83,510.06
18,632.96
1,217,584.23
7/31/2023 Management Fees
7/31/2023 Investment Gain/(Loss)
(383.70)
16,775.61
nor (147.11)
6,431.96
(39.74)
1,737.49
Aw
387.67
1,217,004.81
1,242,337.54
-
(631,392.00)
Total Distribution to YLWD
$
(337,936.88)
1,242,337.54
Total Gain (or Loss) from Inception
$ 211,328.71
98,550.51
309,879.22
Total Management Fees from Inception
1,242,337.54
(13,512.29)
(38,398.80)
Balance as of 7/31/2023
$ 907,897.20 $
334,440.34 $
1,242,337.54
1,242,337.54
1,242,337.54
1,242,337.54
1,242,337.54
1,242,337.54
1,242,337.54
1,242,337.54
1,242,337.54
Account Balance by Account Type
822,689.39
315,428.58
85,207.81
19,011.76 $
1,242,337.54
66.22%
25.39%
6.86%
1.53%
100%
Page 43 of 193
Pension
OPEB
Total
Initial Contribution as of 12/28/2017
$ 247,599.00
-
247,599.00
Additional Contribution 6/26/19
$ 1,105,248.00
587,339.00
1,692,587.00
Total Contributions
1,940,186.00
Total Distribution to CaIPERS
$ (631,392.00)
-
(631,392.00)
Total Distribution to YLWD
$
(337,936.88)
(337,936.88)
Total Gain (or Loss) from Inception
$ 211,328.71
98,550.51
309,879.22
Total Management Fees from Inception
(24,886.51)
(13,512.29)
(38,398.80)
Balance as of 7/31/2023
$ 907,897.20 $
334,440.34 $
1,242,337.54
Page 43 of 193
ITEM NO. 8.5.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: September 7, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Delia Lugo, Finance Manager
Keri Hollon, Accounting Assistant II
SUBJECT: Directors and General Manager Fees and Expenses Report for the Fourth
Quarter of Fiscal Year 2022-23
RECOMMENDATION:
That the Board of Directors receive and file the Directors' and General Manager Fees and Expenses
Report for the Fourth Quarter of Fiscal Year 2022-23.
ATTACHMENTS:
1. BOD & GM Summary for Q4 2023
2. BOD & GM Summary for YTD 2023
3. Travel & Expense Report Q4 2023
Page 44 of 193
BOARD/COMMITTEE MEETINGS
OTHER MEETINGS ATTENDED
TOTAL MEETINGS ATTENDED QTD
DIRECTOR FEES QTD
MEETING FEES BUDGET QTD
TRAVEL & CONF. EXPENSES QTD
TRAVEL & CONF. BUDGET QTD
DIR.FEES AND EXPENSES QTD
FEES AND EXPENSES BUDGET QTD
GEN MGR EXPENSES QTD
GEN MGR TRAVEL/CONF. BUDGET QTD
ASSISTANT GM EXPENSES QTD
ASSISTANT GM TRAVEL/CONF. BUDGET QTD
TOTAL FEES & EXPENSES QTD
TOTAL FEES & EXPENSES BUDGET QTD
YORBA LINDA WATER DISTRICT
DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES
4TH QUARTER REPORT FROM 04.01.23 TO 06-30.23
FY 23
HAWKINS MILLER DESROCHES LINDSEY BARBRE SUB -TOTAL TOY
5 8 8 10 8 39
9 19 18 17 22 85
14 27 26 27 30 124
$2,100 $4,050 $3,900 $4,050 $4,500 $18,600
$4,500
$4,500
$4,500
$4,500
$4,500
$22,500
$0
$1,449
$1,727
$128
$0
$3,304
$1,000
$1,000
$1,000
$1,000
$1,000
$5,000
$2,100
$5,499
$5,627
$4,178
$4,500
$21,904
DAVERT TOTAL
124
$18,600
$22,500
$3,304
$5,000
$5,500 $5,500 $5,500 $5,500 $5,500 $27,500 $27,500
$2,474 $2,474
$750 $750
$1,914 $1,914
$750 $750
$2,100 $5,499 $5,627 $4,178 $4,500 $21,904 $2,474 $1,914 $26,292
$5,500 $5,500 $5,500 $5,500 $5,500 $27,500 $750 $750 $29,000
Page 45 of 193
BOARD/COMMITTEE MEETINGS
OTHER MEETINGS ATTENDED
TOTAL MEETINGS ATTENDED QTD
DIRECTOR FEES QTD
MEETING FEES BUDGET QTD
TRAVEL & CONF. EXPENSES QTD
TRAVEL & CONF. BUDGET QTD
DIR.FEES AND EXPENSES QTD
FEES AND EXPENSES BUDGET QTD
GEN MGR EXPENSES QTD
GEN MGR TRAVEL/CONF. BUDGET QTD
ASSISTANT GM EXPENSES QTD
ASSISTANT GM TRAVEL/CONF. BUDGET QTD
TOTAL FEES & EXPENSES QTD
TOTAL FEES & EXPENSES BUDGET QTD
$22,000 $22,000 $9,167 $22,000 $22,000 $12,833 $110,000 $110,000
$6,472 $6,472
$3,000 $3,000
$2,725 $2,725
$3,000 $3,000
$8,905 $16,634 $8,753 $12,472 $13,353 $10,200 $70,317 $6,472 $2,725 $79,514
$22,000 $22,000 $9,167 $22,000 $22,000 $12,833 $110,000 $3,000 $3,000 $116,000
Page 46 of 193
YORBA LINDA WATER DISTRICT
DIRECTORS
AND GENERAL MANAGER FEES AND
EXPENSES
YEAR-TO-DATE
REPORT FROM 07-01-2022 TO 06-30-2023
FY 23
HAWKINS
MILLER
JONES DESROCHES LINDSEY
BARBRE
SUB -TOTAL TOY
DAVERT TOTAL
21
31
14 28 30
15
139
38
70
34 43 57
53
295
59
101
48 71 87
68
434
434
$8,850
$15,150
$7,200 $10,650 $13,050
$10,200
$65,100
$65,100
$18,000
$18,000
$7,500 $18,000 $18,000
$10,500
$90,000
$90,000
$55
$1,484
$1,553 $1,822 $303
$0
$5,217
$5,217
$4,000
$4,000
$1,667 $4,000 $4,000
$2,333
$20,000
$20,000
$8,905
$16,634
$8,753 $12,472 $13,353
$10,200
$70,317
$70,317
$22,000 $22,000 $9,167 $22,000 $22,000 $12,833 $110,000 $110,000
$6,472 $6,472
$3,000 $3,000
$2,725 $2,725
$3,000 $3,000
$8,905 $16,634 $8,753 $12,472 $13,353 $10,200 $70,317 $6,472 $2,725 $79,514
$22,000 $22,000 $9,167 $22,000 $22,000 $12,833 $110,000 $3,000 $3,000 $116,000
Page 46 of 193
DIRECTOR'S 8: GENERAL MANAGER'S RECAP OF TRAVELICONFERENCE EXPENSES
FOURTH QUARTER OF FY 23
APRIL -JUNE 2023
Role
Name GL Date
Trip Date
Trip Name
Trip Location
Conference
Event
Travel
Lodging
Meal
Grand Total
Director
DesRoches, Trudi
5/23/2023
5/9/23-5/11/23
ACWA Conference
Monterey, CA
$
580.58
$ 580.58
5/24/2023
5/9/23-5/11/23
ACWA Conference
Monterey, CA
$
650.00
$
456.85
$
40.00
$ 1,146.85
DesRoches, Trudi Total
$
650.00
$
580.58
$
456.85
$
40.00
$ 1,727.43
Lindsey, Tom
4/30/2023
4/21/2023
ASCE Awards
San Diego, CA
$
127.73
$ 127.73
Lindsey, Tom Total
$
127.73
$ 127.73
Miller, J Wayne
5/23/2023
5/9/23-5/11/23
ACWA Conference
Monterey, CA
$
1,449.33
$ 1,449.33
Miller, J Wayne Total
$
1,449.33
$ 1,449.33
Director Total
$
650.00
$
2,157.64
$
456.85
$
40.00
$ 3,304.49
General Manager
Toy, Mark
4/18/2023
3/23/2023
ACWA Legislative Symposium
Sacramento, CA
$
69.87
$ 69.87
4/18/2023
5/23/2023
AAWRE Diplomat Ceremony
Henderson, NV
$
136.80
$ 136.80
5/23/2023
5/9/23-5/11/23
ACWA Conference
Monterey, CA
$
644.74
$ 644.74
6/26/2023
5/23/2023
AAWRE Diplomat Ceremony
Henderson, NV
$
101.42
$
36.41
$ 137.83
6/26/2023
5/9/23-5/11/23
ACWA Conference
Monterey, CA
$
1,172.43
$ 1,172.43
6/26/2023
6/29/2023
ACWA Region 10 Program
Oceanside, CA
$
60.00
$ 60.00
6/30/2023
6/29/2023
ACWA Region 10 Program
Oceanside, CA
$
209.67
$
42.81
$ 252.48
Toy, Mark Total
$
60.00
$
171.29
$
2,163.64
$
79.22
$ 2,474.15
General Manager Total
$
60.00
$
171.29
$
2,163.64
$
79.22
$ 2,474.15
Assistant General Manager
Davert, Doug
4/18/2023
5/9/23-5/11/23
ACWA Conference
Monterey, CA
$
815.00
$ 815.00
5/23/2023
5/9/23-5/11/23
ACWA Conference
Monterey, CA
$
455.36
$ 455.36
5/24/2023
5/9/23-5/11/23
ACWA Conference
Monterey, CA
$
20.00
$ 20.00
6/26/2023
5/9/23-5/11/23
ACWA Conference
Monterey, CA
$
3.00
$
620.20
$ 623.20
Davert, Doug Total
$
815.00
$
478.36
$
620.20
$ 1,913.56
Assistant General Manager Total
$
815.00
$
478.36
$
620.20
$ 1,913.56
Grand Total
$
1,465.00
$
60.00
$
2,807.29
$
3,240.69
$
119.22
$ 7,692.20
Page 47 of 193
ITEM NO. 8.6.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: September 7, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Vivian Lim, Human Resources Analyst
SUBJECT: Amendment to Personnel Manual for Unrepresented Employees
RECOMMENDATION:
That the Board of Directors adopt Resolution No. 2023 -XX amending the Personnel Manual for
Unrepresented Employees for the remainder of Fiscal Years 2024-2025.
BACKGROUND:
The District's negotiating team successfully completed the meet and confer process with the Yorba
Linda Water District Employees' Association (YLWDEA) and reached a tentative agreement for a
new Memorandum of Understanding. Like prior years, the Personnel Manual for Unrepresented
Employees followed suit with the provisions that were negotiated between the District and the
District's represented employees. One of those provisions was overlooked and not included in the
last update to the Personnel Manual that was adopted on August 3, 2023. Under Section 7.05
Fatigue accommodation, the sentence "this section shall not apply to employees who are on standby
duty" should be deleted to provide an equal benefit to all employees.
PRIOR RELEVANT BOARD ACTION:
On August 3, 2023, the Board adopted Resolution No. 2023-25 adopting the Personnel Manual for
Unrepresented Employees for Fiscal Years 2024-2025.
ATTACHMENTS:
1. Section 7.05 - Unrepresented Personnel Manual - REDLINE
2. Resolution No. 2023 -XX - Amending Unrepresented Personnel Manual
3. Section 7.05 - Unrepresented Personnel Manual - FINAL
Page 48 of 193
Section 7.05 — Fatiaue Accommodation
The District provides Sr. Maintenance Worker, Sr. Mechanic, and Sr. Plant
Operator classifications fatigue accommodation. In any instance where at the direction
of a supervisor an employee works sixteen (16) or more hours during a 24 hour period
of time, the employee shall be provided with ten (10) consecutive hours of non -work
time before being compelled to commence a regularly scheduled shift or to commence
other duties on behalf of the District. This seed,, shall net apply to employees who aro
OR standby duty.
In any instance where use of the ten (10) consecutive hour period results in the
employee being excused from scheduled hours of work, the employee shall have said
hours credited as compensable hours worked. In any instance where utilization of the
ten (10) consecutive hour period would result in there being three (3) or less hours of
scheduled work time remaining should the employee return to their work assignment, a
department manager shall have discretion to relieve the affected employee of the
obligation to report to the District for the remainder of the scheduled hours of work.
Where the department manager exercises that discretion, the three (3) or less
remaining hours of scheduled work shall be considered compensable hours worked.
Section 7.06 — Meals During Emergency Service
If an employee is required to remain at work for a minimum of two hours following
the close of their regular workday for the purpose of performing emergency overtime
work, the District shall provide that employee with an adequate meal. If an employee is
called out to perform emergency overtime work during the morning hours of a regularly
scheduled working day, the District shall provide that employee with an adequate meal
if such overtime work continues past 0700 hours. If an employee is called out to
perform emergency overtime work, the District shall provide an adequate meal at four-
hour intervals during the performance of such overtime work. Meal time is considered
working time and shall be compensated for at the appropriate rate of pay. The District
shall not provide meals before, during or after any overtime work which is scheduled in
advance. If the District is unable to provide the employee with a meal the employee is
authorized to spend up to $20.00 to obtain a meal and shall be reimbursed upon
provision to the District of a receipt.
Section 7.07 — Rest Period
An employee shall be granted one fifteen (15) minute rest period for each four (4)
hours worked. The rest period shall be determined by the supervisor. Rest periods
cannot be combined to extend the lunch period or shorten work hours.
Section 7.08 — Standby Compensation
A Sr. Maintenance Worker or Sr. Plant Operator assigned to standby duty for
purposes of being on call to handle emergency situations arising at times other than
normal scheduled working hours, and not as an extension of a regularly scheduled shift,
Unrepresented Employees Personnel Manual 22
2023-2025
Page 49 of 193
RESOLUTION NO. 2023 -XX
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
AMENDING SECTION 7.05 OF THE PERSONNEL MANUAL FOR UNREPRESENTED
EMPLOYEES FOR FISCAL YEARS 2024-2025
WHEREAS, the Board of Directors of the Yorba Linda Water District previously
adopted the Personnel Manual (Manual) for Unrepresented
Employees for Fiscal Years 2024-2025 (Resolution No. 2023-25); and
WHEREAS, it is the desire of the Board of Directors to amend Section 7.05 -
Fatigue Accommodation of the Manual to match the provisions
provided to represented employees.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
SECTION 1. Effective August 3, 2023, the following sentence shall be struck
from Section 7.05 - Fatigue Accommodation in the Personnel
Manual for Unrepresented Employees for Fiscal Years 2024-2025:
"This section shall not apply to employees who are on standby
duty."
PASSED AND ADOPTED this 7th day of September 2023 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Brett R. Barbre, President
Yorba Linda Water District
ATTEST:
Annie Alexander, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Andrew B. Gagen, Esq.
Kidman Gagen Law LLP
Resolution No. 2023 -XX Amending the Personnel Manual for Unrepresented Employees for Fiscal Years 2024-2025
Page 50 of 193
Section 7.05 — Fatigue Accommodation
The District provides Sr. Maintenance Worker, Sr. Mechanic, and Sr. Plant
Operator classifications fatigue accommodation. In any instance where at the direction
of a supervisor an employee works sixteen (16) or more hours during a 24 hour period
of time, the employee shall be provided with ten (10) consecutive hours of non -work
time before being compelled to commence a regularly scheduled shift or to commence
other duties on behalf of the District.
In any instance where use of the ten (10) consecutive hour period results in the
employee being excused from scheduled hours of work, the employee shall have said
hours credited as compensable hours worked. In any instance where utilization of the
ten (10) consecutive hour period would result in there being three (3) or less hours of
scheduled work time remaining should the employee return to their work assignment, a
department manager shall have discretion to relieve the affected employee of the
obligation to report to the District for the remainder of the scheduled hours of work.
Where the department manager exercises that discretion, the three (3) or less
remaining hours of scheduled work shall be considered compensable hours worked.
Section 7.06 — Meals During Emergency Service
If an employee is required to remain at work for a minimum of two hours following
the close of their regular workday for the purpose of performing emergency overtime
work, the District shall provide that employee with an adequate meal. If an employee is
called out to perform emergency overtime work during the morning hours of a regularly
scheduled working day, the District shall provide that employee with an adequate meal
if such overtime work continues past 0700 hours. If an employee is called out to
perform emergency overtime work, the District shall provide an adequate meal at four-
hour intervals during the performance of such overtime work. Meal time is considered
working time and shall be compensated for at the appropriate rate of pay. The District
shall not provide meals before, during or after any overtime work which is scheduled in
advance. If the District is unable to provide the employee with a meal the employee is
authorized to spend up to $20.00 to obtain a meal and shall be reimbursed upon
provision to the District of a receipt.
Section 7.07 — Rest Period
An employee shall be granted one fifteen (15) minute rest period for each four (4)
hours worked. The rest period shall be determined by the supervisor. Rest periods
cannot be combined to extend the lunch period or shorten work hours.
Section 7.08 — Standby Compensation
A Sr. Maintenance Worker or Sr. Plant Operator assigned to standby duty for
purposes of being on call to handle emergency situations arising at times other than
normal scheduled working hours, and not as an extension of a regularly scheduled shift,
Unrepresented Employees Personnel Manual 22
2023-2025
Page 51 of 193
Yorba Linda
Water District
MEETING DATE:
TO:
FROM:
STAFF CONTACTS:
SUBJECT:
RECOMMENDATION:
AGENDA REPORT
September 7, 2023
Board of Directors
Mark Toy, General Manager
Vivian Lim, Human Resources Analyst
Reject and Refer Claim from Junxia Yao
ITEM NO. 8.7.
That the Board of Directors reject the claim filed by Junxia Yao and refer it to ACWA-JPIA for further
handling.
BACKGROUND:
On July 19, 2023, the District received a claim for damages filed by Junxia Yao stating she tripped
over a road construction steel plate and fell face -first onto the steel plate. The claimant was
transported by ambulance to the hospital. She presented photos of her injuries with the claim.
Yunxia Yao is seeking an unknown amount for her injuries. Staff believes the contractor is
responsible for this claim. Supporting documents related to the claim are on file and available for
review in the office of the General Manager.
Page 52 of 193
ITEM NO. 9.1.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: September 7, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Rosanne Weston, Engineering Manager
Adrian Ayala, Assistant Engineer II
SUBJECT: 5592 Grandview Avenue Sewer Connection Fees
RECOMMENDATION:
That the Board of Directors determine the homeowner pay the quoted connection fee in the amount
of $18,311 should he elect to connect to the District's sewer system.
SUMMARY:
Ray Sanchez, the property owner of 5592 Grandview Avenue, recently contacted the District to
connect his property to the District's sewer system. Mr. Sanchez was provided with the District's fees
of $18,311, which included the reduced frontage fee of $15,767 previously approved by the Board on
May 28, 2009. Mr. Sanchez stated that the sewer connection fees were too high and asked the
District to reduce these fees. Engineering staff conducted research and found documentation in the
May 28, 2009 Board meeting minutes that Mr. Sanchez attended the meeting and expressed his
satisfaction with the Board's decision to reduce the frontage fees. At the same meeting, the General
Manager was asked if the cost estimate would remain the same should a property owner decide to
connect to the sewer service in the future. The General Manager responded "that the cost estimate
would not necessarily remain the same, but the frontage fee calculation would be fixed."
Engineering staff contacted General Counsel regarding this issue and General Counsel concluded
that the District should impose the frontage fee of $15,767 previously approved by the Board since
"(1) such imposition will not cause the District to be reimbursed for more than the cost of the sewer
project, (2) Mr. Sanchez has been on notice of the "fixed" frontage fee since the May 2009 Board
meeting, and (3) the District is obligated to treat its customers the same under the constitutional right
of equal protection."
BACKGROUND:
As early as 2004, the District held meetings with the property owners on Grandview Avenue and
agreed to design and construct a sewer main extension to enable 10 properties to connect to the
District's sewer system. Each property owner was requested to provide a deposit to the District for
the design and project administration fees in the amount of $1,779, and 5 property owners elected to
do so, including Mr. Sanchez (see attached sewer exhibit). The District then constructed the sewer;
however, the cost of the sewer far exceeded the District's projected construction budget. On May 28,
2009, the Board approved "a one-time exemption to the District's Rules and Regulations for Sewer
Page 53 of 193
Service" and reduced the frontage fee to be assessed to each property owner from $28,512 to
$15,767. It was clarified that this reduced frontage fee would be in addition to the District's standard
sewer connection fees at the time of connection. See attached May 28, 2009 Board Agenda and
Board Meeting Minutes.
In the May 28, 2009 Board meeting minutes, it was documented that "Ray Sanchez, resident,
expressed his appreciation to the Board for their decision and stated that he was looking
forward to sewer service. Mr. Sanchez also asked if the District would contact Orange County
Sanitation to see if they would be willing to honor previously quoted permitting fees for
participating homeowners. "
Two property owners, 5551 Grandview Avenue and 5571 Grandview Avenue, connected to the
sewer in 2009 and 2010, respectively, and paid all of the fees, including the Board approved $15,767
frontage fee. In 2018, the property owner of 5562 Grandview Avenue connected to the sewer system
and paid all of the fees, including the $15,767 frontage fee.
PRIOR RELEVANT BOARD ACTION:
Summarized above.
REVIEWED BY GENERAL COUNSEL:
Yes
ATTACHMENTS:
1. 2023-08-29 - Sewer Exhibit (J-2004-07)
2. 2009-05-28 - BOD Agenda Report (J-2004-07)
3. 2009-05-28 - BOD Meeting Minutes (J-2004-07)
Page 54 of 193
VICINITY MAP
Q / 5461
5522 5472
/
5521 �' Fli/i 5502
/ 5532, 5502 /
/ ~ ` 5531
5552 / 5501 7 �r�/@�
5522 I �� 6 o C/ay
i
5551 \ S
�� 5521 O / \ 9 7g 0
5562 >
/ 5532
/ 5512 /
�• x.5561
' 5531 •
/
5552
F CGS ' f,5551
7R�RFSi STir,,4 ,�O�P 5551 / /O^ 5532
5579 \ Q < O
- 5571 `10 A
55811 5565
5584 / QQ Ar
f°
5553
G 9962 -
...
h; 5601 I
18881'-
18996
r
CID
5653
�� F ,�,'•' fin.
56,63
O
5642 ,
5662
LEGEND r
71 CONNECTED TO SEWER
NOT CONNECTED TO SEWER - PAID DESIGN & PROJECT ADMIN. FEES N
r�E
NOT CONNECTED TO SEWER - HAS NOT PAID DESIGN & PROJECT ADMIN. FEES s
Page 55 of 193
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
May 28, 2009
Board of Directors
Ken Vecchiarelli, General
Manager
Steve Conklin, Engineering
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal:
Scott Moulton, Consultant CEQA Compliance:
Frontage Fees for Grandview Sewer Extension
ITEM NO. 7.2
Yes
$250,000
$285,000
Sewer Operating
Fund
2012700
200407
Engineering
Yes
N/A
The Grandview Sewer Extension, a District funded sewer construction project, was completed in
2007 at a cost considerably higher than was originally estimated in 2004. This project was one
component of a much larger construction project, which included several sewer and water pipeline
replacements and upgrades. The District realized an excellent cost savings overall in the combined
projects. Five homeowners who had paid an initial deposit toward the design and administration
costs of the Grandview Sewer Extension and were participating in the project initially, were
disenfranchised at the higher construction costs and longer interested in paying to connect at the
final costs incurred by the District.
With the lack of voluntary participation in this project and in response to repeated requests by the
property owners on Grandview that front this sewer, staff has identified options for cost recovery
and prepared a recommendation for the Board's consideration. Once approved, the frontage fees
for this project will establish the basis for invoicing one property owner that has connected without
permission and will be billed for all fees that are past due. Furthermore, with stronger cost
incentives, other property owners on Grandview Avenue may seek to connect to the sewer sooner,
thereby reimbursing some of the District's costs for this project.
STAFF RECOMMENDATION:
That the Board of Directors authorize a one-time exemption to the District's Rules and Regulations
for Sewer Service and establish an adjusted frontage fee charge for the Grandview Sewer
Extension, in the amount of $15,767.
COMMITTEE RECOMMENDATION:
The Planning -Engineering -Operations Committee discussed this item and recommends that the
Board authorize the President and Secretary to approve a one-time exemption to the District's
Page 56 of 193
Rules and Regulations for Sewer Service and set an adjusted frontage fee charge for the
Grandview Sewer Extension at $15,767 for each of the 10 properties served.
DISCUSSION:
In 2007, the District constructed a 550 -foot extension of the sewer main in Grandview Avenue with
lateral connections that can serve 10 properties. The construction cost of $285,121 was twice the
estimate that was forecasted in February 2004. To get the project started, five homeowners
deposited $1,779 each as their portion of the design and administration fee in January 2005, and
the District covered the remaining cost in anticipation of future reimbursements. Exhibit A showing
the project limits and the initial participants is attached.
The homeowners that expressed interest in the project initially were no longer interested in
connecting after construction was completed due to the substantially higher costs per connection.
Both the construction and the other standard agency fees have risen considerably while property
values have depreciated since the start of this project. Originally, five homeowners agreed to
participate in the construction project in February 2004 when the estimate for construction was
$12,555 each. Some homeowners continue to request that they be charged based on the original
"estimated cost" of $12,555 per residence; however, this was never guaranteed by the District.
Legal counsel has reviewed this matter and concluded there was no guarantee stated or implied
regarding the final cost. The construction cost estimate was updated in January 2005 to $15,767
per resident when the initial design and administration fee deposits were collected from five
residents confirming their participation in the project with the higher estimate of $15,767. Based on
the final construction cost in 2007, the actual cost per residence would be $28,512 for the frontage
fee portion of their connection charges. This fee includes the combined design, construction,
inspection and administration costs for the project.
In addition to a prorated share of the construction costs for the sewer main and for the property
laterals within the public right of way, each property owner will incur additional expenses to permit
their sewer connection and to abandon their existing septic systems. These include construction
costs for the septic system abandonment and for the building lateral from the home or septic lines to
the street connection point; other standard fees due YLWD; fees collected by other agencies
including the Orange County Sanitation District and the City of Yorba Linda. Other than the
standard YLWD fees, these other costs and fees are outside the District's control. Staff estimates
these cost may be as high as $18,500 per connection.
Concerning the construction cost for the sewer main, it is a sunk cost for the District since it has
already paid for this capital improvement. However, until properties connect willingly or are forced to
connect due to existing and/or future changes to our rules and regulations or their own site
improvements, the District will not see any of this money reimbursed. The District has the authority
to charge each resident their proportionate share of the full construction cost; however, it may be
years until property values appreciate again to the point where these connection costs may be
justified by property value appreciation. As an alternative, the cost per residence can be adjusted
down closer in approximation to other recent sewer construction projects to provide incentives to
connect. This could result in partial recovery of the construction cost sooner and partial settlement
of outstanding issues with the property owners on Grandview. With this goal in mind staff presents
the following options for consideration:
Option 1 Actual Cost $28,512
Option 2 Adjusted Overhead Cost (Note 1) $25,020
Option 3 One-time Cost Adjustment (Note 2) $15,767
Page 57 of 193
Option 4 Buena Vista Cost (Note 3) $16,242
Option 5 Average Costs (Note 4) $14,616
(1) Adjusted Overhead Cost is the actual cost minus all contractor -based indirect overheads that
are were charged to the project. This removes any debate that the allocation method used was
higher because the project was lumped together with a much larger project in a high traffic area (i.e.
Kellogg Drive Sewer Improvements).
(2) One-time Costs Adjustment takes the estimated construction cost at the time participants willing
placed a deposit down formally declaring their interest in the project, which was $15,767 each.
(3) Buena Vista Cost assumes the cost is equal to the unit cost for a recent, nearby sewer project
performed under similar traffic, site and neighborhood conditions.
(4) Average Costs assumes the unit cost is equal to the average of the ten most recent sewer
construction projects (This is our standard procedure for charging frontage fees on older sewer
projects where costs for connections may have been substantially lower for participants that opted
in at the time projects were initiated.) This would not apply to this project since the District
completely funded the construction and this number is provided for reference.
Staff recommends Option 3 as a viable settlement alternative. The recommendation presented is
only applicable to the District's Frontage Fees for this project and does not affect other agency and
connection costs that will also have to be borne by each resident. All options are shown in Exhibit B,
which also highlights the estimated full cost to connect for each customer.
Another issue related to this project is that one property owner on Grandview Avenue made an
unpermitted connection to the new sewer without District approval in February 2007, and has never
paid construction and connection fees that are due. This resident had initially expressed a
participating interest in the project in 2004, but never paid their share of the design and
administration deposit in 2005, and therefore was not a confirmed participant financially. Staff will
invoice this property owner for all fees that are past due once the Board has approved a frontage
fee for the project.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approved participation in the administration, design, financing and
construction of the Grandview Avenue Sewer Extension and authorized the General Manager to
execute a Consultants Agreement with Hall & Foreman, Inc. for engineering design, surveying and
construction management services for this project, Job No. 0407 on March 25, 2004. The Board of
Directors approved the Cast Iron Replacement Project, Job No. 0515 on June 8, 2006. The Cast
Iron Replacement Project combined five projects including the Grandview Sewer Extension into one
contract with Vido Artukovich & Sons.
ATTACHMENTS:
Exhibit A.pdf
Exhibit B.pdf
Description:
Type:
Exhibit A
Exhibit
Exhibit B
Exhibit
Page 58 of 193
Page 59 of 193
NTq /
/ �,
I
�Fk 8„
/ 5521
FLYNNIPATRICK F *40/ 5512
348-291 23 /
PROJECT 0.271AC/ GRANGE RAYMOND
/ 348-371-01
BOUNDARY / 0.45 AC
5531
LARSON LEES /
348-291-24 /
0.27 AC
5551 -
MAROVIC ANTHONY
348-291-25
0.27 AC
5571///
/GUNTHE
3291 /26/
:27 AG7/
///5581 ///
HOW,DENNI&E
348=291 27/
//0.29 AC��
5601
FELGEMAKER WILLIAM J
348-291-28
0.38 AC
PREPARED BY:
EZ,F AMOf
I Q'Q 7'1 'n'n /
LOCATION MAP
YORBA LINDA WATER DISTRICT
El 1717 E. MIRALOMA AVENUE
PLACENTIA, CALIFORNIA 92870
(714) 701-3000
5532
HELFRICH JAMES R
348-371-02
0.46 AC
71=47
N
LEGEND
` ® Participants Who Paid Design Fee Deposit
8" SEWER MAIN & LATERALS
GRANDVIEW SEWER
EXTENSION
SCALE: NO SCALE
DATE: 5/14/2009
FILENAME: J-0407
Costs assessed by other agencies, subject to change and variability depending on specifics of lot,
and other issues outside of the control of YLWD.
Page 61 of 193
EXHIBIT B
GRANDVIEW SEWER COST ALTERNATIVES
OPTION 1
OPTION 2
OPTION 3
OPTION 4
OPTION 5
ADJUSTED
ONE-TIME
BUENA VISTA
OVERHEAD
ADJUSTED
COST
AVERAGE COST
ACTUAL COSTS COST
COST
EQUILVALENT
EQUIVALENT
CONSTRUCTION COST
$28,512
$25,020
$15,767
$16,242
$14,616
DESIGN COST
$1,610
$1,610
$1,610
$1,610
$1,610
OTHER YLWD AVG ACRE
$1,814
$1,814
$1,814
$1,814
$1,814
TOTAL
$31,936
$28,444
$19,191
$19,666
$18,040
DISCOUNT OF CONSTRUCTION
COST
$0
$3,492
$12,745
$12,270
$13,896
DISCOUNT (%)
$0
12%
45%
43%
49%
Estimate of Other Costs
$15,000
$15,000
$15,000
$15,000
$15,000
TOTAL
$46,936
$43,444
$34,191
$34,666
$33,040
Costs assessed by other agencies, subject to change and variability depending on specifics of lot,
and other issues outside of the control of YLWD.
Page 61 of 193
7.2. Frontage Fees for Grandview Sewer Extension
Mr. Conklin explained that staff was requesting a one-time exemption to
the District's Rules and Regulations for Sewer Service for the District
funded Grandview Sewer Extension project to help facilitate cost recovery.
Approval of this request would also help establish a basis for invoicing one
property owner who has connected to the sewer system without
permission. Staff notified each of the affected property owners regarding
this proposal and invited them to attend the meeting.
Director Mills made a motion, seconded by Director Collett, to authorize a
one-time exemption to the District's Rules and Regulations for Sewer
Service and establish an adjusted frontage fee charge for the Grandview
Sewer Extension, in the amount of $15,767.
Francine Felgemaker, resident, asked if the District would be willing to
provide financing for homeowners who do not have the ability to pay for
construction costs.
Mr. Vecchiarelli explained that the District would be unable to provide
financing for residents as the District already financed the project and
there was no requirement for sewer service at this time.
Ms. Felgemaker also asked if District homeowners would be required to
connect to sewer service if their home was sold.
Mr. Vecchiarelli explained that there was no such requirement at this time
but the Board of Directors reviews and considers changes to the District's
Rules and Regulations from time to time. Currently, if a homeowner were
to plan site improvements that would require they improve or replace an
existing septic tank, if the public sewer system is within 200 feet, they
must connect to it and abandon their private septic system.
Director Armstrong requested staff to investigate the possibility of
requiring homeowners to connect to sewer service upon sale of a home.
Mr. Vecchiarelli stated that staff would provide information related to this
request at a future Committee meeting and would include any other
suggested changes to the District's sewer regulations.
Director Armstrong commented that some value would be added to a
home if it had sewer service versus a septic tank.
Ray Sanchez, resident, expressed his appreciation to the Board for their
decision and stated that he was looking forward to sewer service. Mr.
Sanchez also asked if the District would contact Orange County Sanitation
to see if they would be willing to honor previously quoted permitting fees
for participating homeowners.
3
Page 62 of 193 1
2009-070
Ms. Felgemaker stated that if the total cost of connecting to sewer service
was $50,000, that same value would not be added to the home if sold.
Mr. Vecchiarelli stated that the Board's decision would take approximately
$13,000 off the District's cost estimate for each participating homeowner.
Ms. Felgemaker asked if the cost estimate would remain the same should
homeowners decide not to connect to sewer service at this time.
Mr. Vecchiarelli responded that the cost estimate would not necessarily
remain the same, but the frontage fee calculation would be fixed. Other
components of the fees may change from time to time as adopted by the
Board of Directors.
The motion was then approved 5-0 by the Board.
Director Mills asked staff to contact Orange County Sanitation regarding
Mr. Sanchez's request.
Mr. Vecchiarelli stated that staff would contact both Orange County
Sanitation and the City of Yorba Linda to see what could be done for
participating homeowners. Mr. Vecchiarelli further commented that the
District had sought funding assistance for sewer projects but was
unsuccessful. Staff planned to perform an update of the District's Sewer
Master Plan as part of the 5 Year Plan.
7.3. 2009 Consumer Confidence Report
Mr. Vecchiarelli explained that staff was requesting the Board to approve
only the content of the report. Formatting of the report would be
completed at a later time and would be similar to previous years. This
years report will also include a section addressing the Boil Water Notice
issued during the Freeway Complex Fire. Mr. de los Reyes then
responded to questions from the Board regarding the content of the report.
On a motion by Director Collett, seconded by Director Armstrong, the
Board voted 5-0 to approve the 2009 Consumer Confidence Report for
distribution to all District customers.
8. DISCUSSION ITEMS
8.1. Wells Capital Investment Report for the 3rd Quarter of FY 2008109
Keith Khorey of Wells Capital Management, reviewed the District's
Investment Performance Summary Report as provided in the agenda
packets. Mr. Khorey also commented on Wells' current investment
strategy for the District.
.19
Page 63 of 193
ITEM NO. 9.2.
Yorba Linda
Water District
MEETING DATE:
TO:
FROM:
STAFF CONTACTS:
SUBJECT:
RECOMMENDATION:
AGENDA REPORT
September 7, 2023
Board of Directors
Mark Toy, General Manager
Rosanne Weston, Engineering Manager
2023 Update to Water Master Plan
That the Board of Directors receive and file the 2023 Water Master Plan.
SUMMARY:
A primary objective of the 2023 Water Master Plan Update (Master Plan) was to identify those
Capital Improvement Program projects and District initiatives that would improve operational
efficiency, maximize the utilization of groundwater, and improve performance of the distribution
system. A detailed listing of the recommended capital projects and a proposed 10 -Year Capital
Improvement Program Budget is included in the Master Plan.
The process of creating the Master Plan spanned a 12 -month period and involved ten workshops
that engaged both engineering and operations staff. These workshops were instrumental in shaping
the plan through collaborative discussions and insights. The Master Plan incorporates findings from
multiple District and regional planning efforts, such as the 2018 Asset Management Plan and a draft
Regional Housing Needs Assessment. The process also resulted in an updated hydraulic model that
reflects current operations and will be utilized to analyze future projects and developments.
Due to the sensitive information regarding the District's critical infrastructure in the District's Master
Plan, the entire Master Plan is not included with the agenda packet and is exempt from disclosure
under the Public Records Act and the District's 2019 Resolution Regarding Disclosure of Critical
Infrastructure Information. The 2023 Water Master Plan Executive Summary and presentation are
attached.
FISCAL IMPACT:
Budgeted: Yes
Water Master Plan Budget: $374,663
Cost: $374,663
Job No: J-2021-32
BACKGROUND:
The District last completed a Water Master Plan in 2005, which was an update to the previous plan
Page 64 of 193
completed in 1978. To help identify and define an accurate capital improvement plan, an updated
plan was required. In March 2022, staff released a Request for Proposals to provide a Water Master
Plan Update and as -needed hydraulic modeling support. Following receipt of proposals and
subsequent staff evaluation, MKN & Associates was selected by staff and recommended to the
Board of Directors.
PRIOR RELEVANT BOARD ACTION:
At the June 14, 2022 Board of Directors meeting, the Board approved a Professional Services
Agreement with MKN & Associates to prepare the Hydraulic Model and Water Master Plan. On June
9, 2005, the Board of Directors approved the 2005 Domestic Water System Master Plan.
REVIEWED BY GENERAL COUNSEL:
Yes
STRATEGIC PLAN INITIATIVES:
G.1: Safe & Reliable Water and Sewer Service; G.3: Operational Effectiveness.
ATTACHMENTS:
1. 2023 Water Master Plan Executive Summary
2. Slide Deck - Water Master Plan Update
Page 65 of 193
YoTba Linda
Water District
z _
1� lorha 1-winda
J� �h�ater Ui�tric.
I I
'010,
F.
WATER MASTER PLAN UPDATE Mkt�
M K N 1 6 3 1 0 BAKE PARKWAY IRVINE, CA 9 2 6 1 8 T 7 1 4. 2 1 3. 9 7 5 8
Page 66 of 193
El-
®Yorba Linda
Water District
Introduction and Overview
Yorba
Linda Water District (District) is an independent special
district providing waterand sewer services to residents and businesses.
It was established in 1909 as the Yorba Linda Water Company. In
1959, it became the Yorba Linda County Water District through a
resident vote. The service area initially covered 4,710 acres and
served 1,412 connections. Over time, the District expanded due
to annexations and transitioned into a suburban community. In
November 1985, the Board of Directors, seeking a more
accurate identification as an independent special district, dropped the
"County" designation, thus officially changing the District's name to
Yorba Linda Water District.
The District has conducted various planning efforts, including a Water
Facilities Master Plan in 1978, Water Master Plan in 2005, and an
Asset Management Plan in 2018. These plans provided valuable
input into the expansion, operation, maintenance, and financial
planning of the District water system..
In 2022, the District retained Michael K. Nunley (MKN) to prepare a
comprehensive update to the Water Master Plan (Master Plan). The
Master Plan includes the following major focus areas:
♦ Introduction and Overview ♦ Distribution System Overview
♦ Land Use, Population and Future Growth ♦ Water System Evaluation
♦ Existing and Projected Water Demands ♦ Operational Analysis
♦ Water Supply Optimization ♦ Capital Improvement Plan
14,000 -acre service area
OF YORRa
0 c.A
...
. CITY,,rBREA
25,000+ meter Serving City of Yorba Linda and portions of
connections Placentia, Brea, Anaheim and unincorporated
Orange County
Page 67 of 193
]Water Yorba Linda
District
Existing and Future Water Demands
Based on the District's production and consumption
reports, as well as SCADA information, existing water
demand conditions were established as follows: year-
ly average day demand of 19,867 AFY or 17.7 MGD,
maximum day demand of 24.1 MGD, and a peak hour
demand of 45.2 MGD.
MKN reviewed data from the 2020 Census, 2020
Urban Water Master Plan (UWMP), and 2021-2029 City
of Yorba Linda Housing Element Cycle. Based on an
evaluation of the service area population, major planned
developments, limited infill development, and Accessory
Dwelling Units (ADUs) a future population of 78,419
was estimated within the District service area for the
year 2045. This is an increase of 3.7% in service area
population.
MKN developed future per capita water demand factors
based on predicted water use efficiency improvements
from the District's 2020 UWMP. These factors were
applied to future population projections based on future
development types. This established future water
demand conditions.
Agricult
Institut
Governr
so
Ind
Com
Existing Customer Land Uses (Acres)
VI -1-11111Y
Residential, 136
Overall, an approximately 8.1% increase in annual water demand is predicted within the District service area
through 2045.
Anticipated Growth by Type (AFY)
Existing
Water Demands
Annual Demand
19,867 AFY
'V1% llllllwp�
14
A
sting (93
Cl (3%;
Infill (3%)
PD (1%)
ADUs (<1 %E)E7
Page 68 of 193
]Water Yorba Linda
District
Hydraulic Analysis b
. op�RAN WAiEgq
The District's existing hydraulic model was converted into G`,s /
Bentley WaterCADf current infrastructure updated, operational°^
settings updated, and the model validated for accuracy. 25 MGD WTP 10 Groundwater 4 Imported
Within the hydraulic model, scenarios were developed and Wells Water
evaluated with a focus on the following performance areas: connections
♦ Storage
♦ Booster Pump Station (BPS) and Pressure Regulating
Station (PRS) Capacity
♦ Fire Flow ce
♦ Water Age 20 Pressure 14 Reservoirs 12 Booster
Zones Pump Stations
♦ System Optimization
Based on the existing and future demand scenarios, the majority of the existing pressure zones are sufficient
to meet the minimum pressure, maximum pressure, and velocity requirements as defined in the Master Plan. A
total of 44 projects were identified to improve fire flow performance, and the following projects recommended to
optimize the system:
♦ Zone 2 PRS Consolidation (abandon 3 PRS)
♦ Zone 2 to 3 BPS Increase (Yorba Linda / Lakeview)
f Eliminate Use of Seasonal Valves
♦ Zone 3B / 4D Redundancy
♦ Fairmont BPS Piping Improvements
♦ Savi Ranch PRS
MKN also modeled system -wide water age for existing
demand conditions and verified facility operation using
SCADA information. The District operates the water system
in two modes of operation: low demand conditions
(winter) delivering groundwater supplies only and high
demand conditions (summer) delivering groundwater and
imported water supplies. The water age analysis evaluated the system under these two conditions and
found that during low demand conditions that various deadend water mains and the easterly pressure zones
experience the highest water age. During high demand conditions with introduction of imported water supplies.
Water age reduces significantly and the highest water age is limited to various deadend water mains.
Page 69 of 193
U
]Water Yorba Linda
District
Water Supply Optimization
As part of the Master Plan, MKN conducted an
analysis for optimizing the District's primary water
sources and to assess the feasibility of increasing
groundwater production from the Orange County
Groundwater Basin (OC Basin) in order to meet the
Orange County Water District's (OCWD) basin pro-
duction percentage (BPP) target of 85%. The ob-
jective was to determine the potential for achieving
higher groundwater utilization percentages,
namely 85%, 90%, and 100%. This comprehensive
analysis considered historical and future supply
availability, demand, physical and regulatory
constraints, operational strategies, required capital
improvements, and associated costs for each
utilization scenario. The total cost of improvements
to reliably achieve 85% groundwater utilization is
estimated at $14.7M and would achieve a payback
of 13 years.
MKN's evaluation focused on four key areas for
meeting increased groundwater production
3
Pump
Capacity
2:
WTP
Capacity
Well
Capacity ;�-
4
Operations
Modifying supply delivery to maximize groundwater
production in winter months will assist in meeting
85% groundwater production
Groundwater Imported Water +Trailing GW % Monthly GW %
2500 7 t.94 • 100%
r tx%
9. • • tN
90%
• am nx •tax
etx eb% 86%
2000 txx tax 80%
70%
a^
1500 60% —
16
50%
E
y 1000 40%
30%
500 20%
10%
0 0%
Jul Aug Sep Oct Nay Dec Jan Feb Mar Apr May Jun
Page 70 of 193
®Yorba Linda
Water District
Capital Improvement Plan
Based on the evaluations and findings of the Master Plan effort and the District's existing Asset Management
Plan, the CIP was prepared. The cost estimating approach assumed fully inclusive capitalization with costs
derived from similar water utility projects adjusting for inflation, size, complexity, and location. Project
prioritization was based on the following:
♦ Improves Groundwater Optimization (BPP)
♦ Enhances Fire Flow Reliability
♦ Improves System Redundancy
+ Implements Asset Management Plan Recommendations
♦ Improves System Pressures
♦ Project Located Within Fire Hazard Zone
♦ Number of Water Services Impacted
Based on coordination with District engineering and operations
staff, the recommended projects were identified. The proposed
CIP allocates funds in proportions of 11 % for Optimization Proj-
ects, 25% for BPP Improvement Projects, 26% for Fire Flow Improvement Projects, and 38% for Condition -Based
Projects over the next 10 -year budgeting period. An annual breakdown and specific project sheets were created
for each project.
Implementing the CIP projects as suggested in the Master Plan plan enables the District to achieve 85%
groundwater utilization reliably at the completion of FY 2026/27.
Condition -
Based
(38%)
$54.7M
IV
Optimization' CSP '(omprovement($16.2M/
(BPP &elatedojects25136.6M
CIP Project Cost Summary
£ $12.0
$10.0
0
v
u $8.0
v
a
$6.0
$4.0
Q $2.0
■
FY FY FY FY FY FY FY FY FY FY
24/25 25/26 26/27 27/28 28/29 29/30 30/31 31/32 32/33 33/34
Page 71 of 193
AEiER
—--\
r-!
���Mq
Legend
1,41 Y•.ti,
YLWD Service Area
Reservoir BPP Imps
.
Pump Station BPP Imps
Existing Water System
Reservoir Condition Imps
ILI
Pump Station Condition Imps
rExisting
Reservoir
Reservoir Emergency Imps
F—PS-11
Pump Station Optimization Imps
Existing BPS
O
PRS Condition Imps
Emergency Pipeline Imps
Existing PRS
Q
PRS Optimization Imps
Pipeline Condition Imps
�00���
I �
_ I�
E3
PS PS /
\ w`
I
i I I 1
'0
tj
Ln
— — — ---i-\
4 i
Z doe"
--
i'
'ov
�. PS400 7
♦1
.CANYON
®Yorba Linda
Water District
Yorba Linda
Water District
Water Master
Plan Update
Capital Improvement
Project Locations
1 inch = 3,600 feet
m k.i
Page 72 of 193
1,41 Y•.ti,
_ t
®Yorba Linda
Water District
Yorba Linda
Water District
Water Master
Plan Update
Capital Improvement
Project Locations
1 inch = 3,600 feet
m k.i
Page 72 of 193
Yorba Linda
Water District
2023 Water
Master Plan
Presenter:
Ryan Gallagher, PE - MKN
Water Master Plan Overview
Objective:
Report Contents:
➢
Evaluate Infrastructure Needs Over 25-
1.
Introduction and Overview
Year Planning Period
2.
Population and Growth
➢
Economic Evaluation of Current Water
3.
Existing �'and Projected Demand
Supply (Optimize BPP)
➢
Impacts from Future Demands
4.
Supply Optimization
➢
Ensure System Reliability
5.
Modeling & System Evaluation
➢ Operational Optimization , 6. Operational Analysis
➢ Deliver Capital Improvement Plan (CI 7. Capital Improvement Plan
040,11Z
2023 Water Master Plan
September 2023
I
F—I
0
I.
0
0
Ah
2018 Asset
Management
Plan
2021 — 2029
Housing
Element
Update
2005 Water
Master Plan
2023
Water
Master
Plan
2019
Strategic Plan
2020 Urban
Water
Management
Plan
mkm
Page 3
Existing and Projected Water Demand
Results
Existing Water
Demands
Average 2019-2022
19,867 AF (Annual)
4M
Existing Customer Categories (AF):
■ Single -Family Residential (SFR)
Multiple -Family Residential (MFR)
■ Commercial, Industrial, Institutional (CII)
■ Landscape
■ Other (Includes Water Loss)
Anticipated Growth
25 Year Planning Period
1,606 AF (Annual)
Development Categories (AF):
■ Commercial, Industrial, Institutional
■Accessory Dwelling Units (ADUs)
Limited Infill Development
■ Major Planned Development
ADUs (<1%)
Projected Water
Demands
2045
21,474 AF (Annual)
C
Existing
Demand
(93%)
L Limited Infill Development ()
Major Planned Development (1%)
Imported vs. Groundwater
OCWD anticipates a long-term Basin
Production Percentage (BPP) of 85%
Historical and Forecasted BPP for YLWD (Source: OCWD)
Forecaste
d
85% 85% 85% 85% 85%
23-24 24-25 25-26 27-28
)r
3
Pump
Capacity
2
WTP
Capacity
Well
Capacity or
Operations
MKN's water supply optimization evaluated four
(4) key areas for meeting increased groundwater
production of 85°°, 90°°, and 100°° utilization.
100%
95%
Historical
90%
an
v
85%
80%
77% 77% 77%
a�
75%
a
70% 70%
70%
M
0
v
65%
O
60%
55%
50%
17-18 18-19 19-20 20-21 22-23
Fiscal Ye
Forecaste
d
85% 85% 85% 85% 85%
23-24 24-25 25-26 27-28
)r
3
Pump
Capacity
2
WTP
Capacity
Well
Capacity or
Operations
MKN's water supply optimization evaluated four
(4) key areas for meeting increased groundwater
production of 85°°, 90°°, and 100°° utilization.
BPP Economics
F Every 1% of increased groundwater
utilization will result in approximately lsoo
$145,000 in savings per year up to BPP. 1600
1400
a 1200
N 1000
0
Groundwater Utilization Target Payback Period* U
800
85% 13 600
90% 22 400
100% 25 200
* Assumes BPP of 85% for 5 years, 90% for following 10 0
years and 100% after
FY 2023/24 Projected Supply Unit Costs
■ RA ■ARA .BEA Purchased Water Pumping ■Treatment
$820/AF
Groundwater (Below BPP)
$1550/AF
Imported Water
BPP Recommendations
■ MKN identified all projects necessary for 85%, 90%,
and 100% groundwater utilization
■ Since the current BPP target is projected to be 85%,
MKN recommends targeting 85% groundwater
utilization and the following projects are needed:
■ Modify System Operations: New month-to-
month strategy and elimination of seasonal
valves
■ Improve Supply Reliability Construct Well 23
and one -additional well. Add VFDs to select
wells for improved yield and efficiency.
■ Increase Flow Conveyance: Pump capacity
upgrades at Yorba Linda BPS
2500
2000
Q
1500
C
E
v
0
1000
500
0
Example: New Month -to -Month Strategy for Existing
Demand (Avg 2019-2022)
111111111111111111111111lGroundwater 1111111111111111111111111importeclWater tTrailing GW % Monthly GW
99% 99% 99%
90% 92% 92%
86%
80% •
A . 82% 84/
0 85% 86% 87% 87%
Jul Aug Sep Oct
Nov Dec
100%
87% 90%
�____.
86% 86%
80%
4%
70%
0
60%
N
50%
v
40%
3
30%
o
L
20%
10%
0%
Jan Feb Mar Apr May Jun
Hydraulic Model Overview
Converted the existing InfoWater model to
WaterCAD and consolidated number ofpip es
which will save the District approximately $50k
Updated the model with recently completed
np projects and planned development to reflect
current conditions and evaluate future impacts 0
Validated and calibrated to match system
behavior seen in SCADA data and ensure
accuracy of results
10 -Year Model Software Cost Comparison
$ 120,000
—InfoWater Unlimited (Current)
$ 100,000 InfoWater Pro Annual Subscription _
WaterCAD Perpetual
WaterCAD Annual Subscription
$ 80,000 WaterCAD Montl CSS
$ 60,000
$ 40,000
$ 20,000
$-
0
$ 85,400
$ 36,000
2 4 6 8 10
Time (Years)
Previous Hydraulic Gradient Line (HGL)
16D:
150--
1400'
1300'
1200'
1100'
1000'
900'
800'
700'
600'„
500'
400' M
300'
200' ❑
100'
1600'
1500'
1400'
1300'
1200'
1100'
1000'
900'
800'
700'
600'
500'
400'
300'
200'
100'
Hidoe,F IN Ree'-: C -
H'IrL: 111C
ease::2s
- - - - - -iN- g-
- - - - - - - - - - -
=s — — — — — — — — — — — — — — — — — — —
HWL 1300'
12,Updated cHo—---------------------------------
Updated the Hydraulic Gradient Line (HGL)
schematic to better reflect actual operation
and improve staff knowledge transfer
1DDCr- -
Li[tle Lanyon Reaarwir
HWL: 1000'
Adam.: o
Y axing: No
UluinnaEWY arktRMM=k
------------
Slauku11"
,1�
maftiluFm
-----------�--
Santiago Reeervoir
----------------1w
— — — — — — — — — — — —
— — — —
Z10 I.)
E-5988975 '
1 e44
P -17N P:1T2M4 BryantR nee
g R-69filITTS Hilden Hilb HNL' fi80'
Eaze'.6N oar
1100
HV luau
Baae:9T9'
Yining: No
CluamYOorae Rrae ar
11 a 92C'
OJtd YG
11
— —
--------
Bane: 8S0•
— — — — —
— GPYP14d0 - - — —
rimT
NG San[uga
GAM'. ?SAO0
Yixing: No
Ridge BPS
9 D D r --------------
— — — — — — — — — — — — — — — — —
— — — — — — — — — — — — — — — — — —
Gareenu-
RaeervOir
HHL: 180'
T25 YG
- - - - - - - - - - - - - - - - - - -
- - - -
- - - - - - - - - - -
SpOalJlirl Nwrwi
HYR: TAO'
-----
Peed FrIO BPS
---- sPr NIO �------------
.....
— — Baeeg:. ----
---
Ylxiig: NP
Fdlml Pnl
■-ing: No
Bane: Tse•
UluinnaEWY arktRMM=k
------------
Slauku11"
,1�
maftiluFm
198YG YaINry'Yiew
Raservur r
r
-----------�--
Santiago Reeervoir
----------------1w
— — — — — — — — — — — —
— — — —
Z10 I.)
E-5988975 '
1 e44
P -17N P:1T2M4 BryantR nee
g R-69filITTS Hilden Hilb HNL' fi80'
Eaze'.6N oar
1100
HV luau
Baae:9T9'
Yining: No
Re ervgr
Ew ler Pump• ton(9P5)wN Pwm5"y
T(b' — Valley View Ease: 61S — — r —
11
— —
--------
--— 'KW
T —
— GPYP14d0 - - — —
1-, NG
NG San[uga
GAM'. ?SAO0
EmYganqIn—I,—
Pte' 7W
E: 59a R
BPS rYaing`Ho
Ione l 2bnel
Gas W'kIn syn nn
(��y1
VWV Pir—Rauung—Jon (Ht5)
�
{11
.....
GPM: ]108
Elk Y4NIrHin NOaFTOi
Hva�Ter
Fdlml Pnl
Bane: Tse•
8D0'
198YG YaINry'Yiew
Raservur r
r
Y6 r
E: E33'm
G0IJH50
FYGPaI(IYM
89NG
Z10 I.)
E-5988975 '
1 e44
P -17N P:1T2M4 BryantR nee
g R-69filITTS Hilden Hilb HNL' fi80'
Eaze'.6N oar
1100
6A YG
EINYONIadin
Re ervgr
Ew ler Pump• ton(9P5)wN Pwm5"y
T(b' — Valley View Ease: 61S — — r —
_ — — —
— — — -- — — — — — — — —
Bpg g�p
T —
— GPYP14d0 - - — —
-
— — — - — — — — — — — — -
GPYS 26� ng:
— — - GPYPITSAL
EmYganqIn—I,—
Pte' 7W
E: 59a R
BPS rYaing`Ho
Ione l 2bnel
Gas W'kIn syn nn
(��y1
VWV Pir—Rauung—Jon (Ht5)
�
umz � tures
Ipnpa 2elpfi
.....
GPM: ]108
i}I
Fdlml Pnl
6ppp
B-11YMT
HNL:6755•T3
YG
2%YGER
- — - —
�'7-1-
�g: NoFairmon[BPS{tl]P:9fi42 ]
— — — — — — — — — — — — - --- 9H169 — — — — — — GPM: 9100 — — - — — — - - — —
—
— — — — — — — — — — — — — — —
— — —
e31G�BCG — — —
— — — —
6w
E146N5O
97�pees Feeder
P-112NT
(If
P: B9#2
Lz,-9P3 Lakeriaw
p: S1.4eT9
GPY: 5000
89YG
Renermlr LT80.4
HVaL:520' (Pf nl
B -a'. SAO' I LiOO P:02f55
n) 2: T18 (ACR1}
IW Canyon 8
5DV
N6
T —
hal.
.1, Yo — — — o-�m0 E: S1.. B: Si296i
— — _ — —
E: 6il!'at2
— — _ P.1— — —
— — _ _
—
—
— — EW
L 675[3/4 ----- -
E ST2m63
�] P: 120M-1 High—'and Raa.. la (1F
p: ?203(fi1E HWL: Re• Baas: Ad:"
Miring: No
"'—A-----
YrrP�
6Pt 17031
— — — — — — —�
Yorni Li isa BPB
- - GPr:fi9sg
- - eu
_ P-199113
m m ¢u1=15' T
BCUG E:21.'.YTI � — —
Hignland B:3 P: �YB .F ��
GPY: 18000 ROYt1l1®6
2W------ — — — — — -- — —T -
1R — —1R 7 — W — W ------------
-----------
TY
Well1 WHIs —IT W&I1e W@II 12 "Ila W@II 19"'
24 rid 12'
1%A gpm 1250 gpm 900 gpm 1054 gpm 900 gpm 2000 gpm NN gpm 2910 gpm 2FA9 g -
IDD' — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — —
Leflend
unpa@A Wa&r Gannectim
PFASWaIerT al-MPMW-P]
Zg n1Or1 fim
Re ervgr
Ew ler Pump• ton(9P5)wN Pwm5"y
--Well
Ennuq x:ylOeronlEctian(E}
{
{1}
NYnen of PRss or Es
Impo Wali Pipelne Sye nn
=-2one p�gmkn
E-CusGxnm ENO'aAmin Fee[ Yilu,hrtJ
P=CusGxnel Pn-um in P5l;lAaeMn}
B='V'el Je par NmL(ADO)C PeaR Hoi'
Baum IAHO) ngPm
r YA�G r Booster Pump54aOan (EP5)'Iitll Badmp Genera8x'
.....
EmYganqIn—I,—
B Ihar Pump Smbn (EPS] with NaL13 Gas Plnp
V
Ione l 2bnel
Gas W'kIn syn nn
(��y1
VWV Pir—Rauung—Jon (Ht5)
�
umz � tures
Ipnpa 2elpfi
.....
u-,ftretuaars"rAbn
— — — — 3w
- - - - 2DD'
Distribution System Evaluation
Storage
Additional storage at
Lakeview and Chino Hills
Reservoir recommended
System Pressures
2 boundary modifications
recommended to resolve
low-pressure deficiencies
Conveyance
Additional flow capacity
recommended at Box
Canyon BPS
C
Distribution System
43 Pipeline Projects to
improve system
performance
Water Age Results
■ Water age is the highest during 100%
groundwater and improves when import
connections are turned on
■ Higher water age in the following zones:
■ Zone 680 (313)*
■ Zone
991 (5L)
■ Zone
1133 (61D)
■ Zone
1160 (6A)
■ Zone
1165 (5U)
■ Zone
1300 (613)
■ Zone
1390 (6C)
Example: 100% Groundwater 30 -Day Water Age
.— Maximum Age
� t -spay:
"k
iT
19 ZINE X25-30 Dara
i
XN,— e
— I I
T ,
F *MKN recommended an additional chlorine
injection site at Box Canyon BPS to improve
Iwater age of Zone 3B
System Optimization Analysis
MKN collaborated with District operators and
engineers to identify 9 system optimization
concepts in the updated model.
Five of these projects were recommended for
incorporation in the District's CIP:
■ Zone 2 PRS Consolidation
■ Zone 2 Pump Capacity Upgrades
■ System Redundancy to Zones 3B and 4D
■ Motor Operated Valves
0 Fairmont BPS Discharge Piping Improvements
Example: System Redundancy Concept to Zones
nd 4D
.ie
-S ZONE' fid. iONi —
{CRi]
_ 90% CANYON
i gP$
IGE 1401
�eaa
seo zfln a SJe7 120WED}
{+p}
LZ Palma
P.R.$ /
New tax { Ppeiine 520 ZONE 17i
N&W Z*ne i Pi"I'm If
�RR3
i
Kiv
yids fwY• }.
10 -Yr C I P Overview
■ Total Cost: $144.5 M
■ Average Annual Cost: $14.5 M
■ 71 projects identified and assigned as
either a condition -based, optimization,
fire flow, or BPP improvement project.
■ Current CIP, AMP and WMP considered
■ Escalation of 4% costs per year for
inflation
qqMMMF ■=
Improves Groundwater Optimization 20%
Fire Flow Improvement (% of Required Fire 25%
Flow)
Improves System Redundancy 15%
Condition -Based 20%
Pressure (PHD) 10%
Project Located Within Fire Hazard Zone 5%
Number of Water Services Impacted 5%
AWWA's "Water Infrastructure Finance and Management:
Principles and Practice" suggests budgeting 1% to 4% of
total replacement value for annual projects.
With YLWD's estimated $1.1 billion in assets, this equates to
a range of approximately $11 million to $44 million per
year.
Optimization
BPP
Improvement ()
Condition -Based ()
,e Flow
Enhancement
Projected CIP
$18.0
j $16.0
V)
o $14.0
E $12.0
V) $10.0
0
V
$8.0
N
° $6.0
CL
$4.0
< $2.0
$16.1 $15.9 $15.3
FY FY FY FY
24/25 25%26 26/27 27/28
1 $14.6 513.6 &,- a -i
$13.6
FY FY FY FY FY
28/29 29/30 34/31 31/32 32/33
FY
33/34
Condition -
Based
(38%)
$54.7M
eImprove
Optimization P(11°Io}CIP $16.2M
a
Thank You!
Questions and Comments
ITEM NO. 9.3.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: September 7, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Mark Toy, General Manager
SUBJECT: Membership with CW3E Water Affiliates Group
RECOMMENDATION:
That the Board of Directors consider joining the CW3E Water Affiliates Group as a member at the
Associates Level for a contribution of $5,000.
FISCAL IMPACT:
Budgeted: No
Cost Estimate: $5,000
BACKGROUND:
The District has received an invitation to become a member of the CW3E Water Affiliates Group
which leads science -based Atmospheric River and Forecast -Informed Reservoir Operations (FIRO)
efforts to optimize weather, climate, and water forecasts, providing water managers with tools to
improve operations, increase water supplies, and promote public safety, all of which align with
YLWD's mission. Membership would provide the District with an opportunity to inform research
strategies on operational tools to support core water management services. Local participating
agencies include Orange County Water District and Irvine Ranch Water District. Attached is an
overview of the benefits of joining and levels of membership, for which staff would suggest the Board
consider participation at the Associates Level for a contribution of $5,000.
PRIOR RELEVANT BOARD ACTION:
The Board of Directors routinely approves membership with various water industry associations.
STRATEGIC PLAN INITIATIVES:
G1 5B - Actively participate with existing water/sewer organizations on regulatory and emerging
issues.
ATTACHMENTS:
WAG Benefit Overview and Membership Tiers
Page 89 of 193
Center for Western Weather and Water Extremes (CW3E)—Water Affiliates Group
Join other water leaders to shape strategies to advance understanding of atmospheric rivers and droughts and improve
water management, mitigate flood risk, and increase water supply reliability.
Along the West Coast, 40-60% of annual precipitation and nearly 8S% of flooding events are caused by atmospheric river
(AR) storms. Federal policy now allows water managers to incorporate forecasted conditions into their water operations
through updates to the Water Control Manuals. CW3E at Scripps Institution of Oceanography leads a variety of
contemporary, science -based Atmospheric River and Forecast -Informed Reservoir Operations (FIRO) programs and projects
to optimize weather, climate and water forecasts—providing water managers with practical tools to improve their
operations, increase water supplies, and promote public safety. Membership represents an opportunity to guide research
strategies on improved operational tools to support core water management services.
CW3E Provides Actionable Information, Tools, and Technologies
Water supply reliability Observations
Flood management Forecasting
GHG mitigation Decision Support
Groundwater recharge Climate Outlooks: Months to Decades
Public safety Hazard Assessment
Why Join the Water Affiliates Group?
• Get a seat at the table to share your perspective with CW3E to help tailor specific weather information for water
managers for improved operations, increasing water supply while maintaining critical flood risk management
• Connect with like-minded water leaders to share best practices in Forecast -Informed water operations
• Affiliate your organization with the WAG community and CW3E at the forefront of innovations in water supply
management for public safety and savings for ratepayers
2023 Water Affiliates Group Member and Community Events
WAG Roundtable Meetings (Platinum/Founding) Fall and Spring LocationNirtual TBD
Forecast Informed Reservoir Operations Workshop Aug 1-3, 2023 LocationNirtual TBD
Annual Membership
Members receive tiered levels of access and visibility at CW3E Member and Community events with invitations to attend
and present, as well as to receive quarterly newsletters. We continue to develop programming unique to WAG member
interests and update the group regularly on new upcoming events. Membership supports WAG workshops and conferences,
as well as education, outreach, and innovation at CW3E.
Platinum Level — Contribution of $25,000+
• 2 invitations to participate in WAG Roundtable Meetings hosted by Scripps Institution of Oceanography
• 2 invitations to Executive Briefings
• 2 invitations to select CW3E programming
• 2 invitations to Annual FIRO Workshop
Page 90 of 193
Access to WAG Resource Hub website
3 copies of Atmospheric Rivers by Ralph, Dettinger, Rutz, and Waliser ($300 fair market value, one time
allocation*)
Gold Level — Contribution of $10,000
* 1 invitation to Annual FIRO Workshop
* 1 invitation to select CW3E programming
* Access to WAG Resource Hub website
* 2 copies of Atmospheric Rivers by Ralph, Dettinger, Rutz, and Waliser ($200 fair market value, one time allocation*)
Associates Level — Contribution of $5,000
* Option to additionally sponsor WAG Member and Community Events a la carte
* 1 copy of Atmospheric Rivers by Ralph, Dettinger, Rutz, and Waliser ($100 fair market value, one time allocation*)
*This portion of the contribution is non -tax deductible.
Founding Members
City of San Diego Public Utilities Department is actively pursuing ways to increase our water supplies and our options.
Collaborating with the Center for Western Weather and Water Extremes supports efforts to integrate the best available
science and forecasting tools into water resource management and exemplifies the Department's proactive approach to
safeguarding reliable water supplies.
East Bay Municipal Utility District (EBMUD) is committed to providing reliable, high-quality drinking water and
wastewater service through sustainable activities that avoid, minimize or mitigate adverse effects to the environment and
the public. Sustainability and resilience are essential principles that guide the actions of EBMUD in meeting the needs of
customers.
Fresno Metropolitan Flood Control District provides to the citizens living within its boundaries, the ability to control and
manage the flood, storm, and surface and groundwater resources of the area so as to prevent damage, injury, and
inconvenience; to conserve such waters for local, domestic and agricultural use; and to maximize the public use and benefit
of the District's programs and infrastructure.
Irvine Ranch Water District (IRWD) is dedicated to providing, conserving, and maximizing the efficient use and reuse of
water and renewable resources to benefit their customers and to enhance the environment. IRWD manages its supply and
demand with careful research and analysis regarding flow, diversions, climate, and customer demand and population
estimates to ensure there will be adequate supply of clean, reliable water.
Modesto Irrigation District (MID) provides electric, irrigation and domestic water services for its customers, delivering the
highest value at the lowest cost possible through teamwork, technology, innovation and commitment.
Orange County Water District's (OCWD) ability to reduce reliance on imported water depends on increasing capture of
storm water released from Prado Dam. Current flood control manuals allow temporary capture of up to 20,000 acre-feet of
water. With CW3E, advancing research observations for unique region -specific forecasts may permit Prado Dam to capture
up to 30,000 acre-feet of water behind the dam and direct it to groundwater recharge.
San Bernardino Valley Municipal Water District (SBVMWD) has led the effort to enhance groundwater storage throughout
the upper Santa Ana River Watershed. As climate change influences the hydrologic cycle, water managers need to prepare
for potentially extreme shifts in precipitation. By collaborating with CW3E, SBVMWD is preparing for maximum
adaptation and resilience in the face of unknown future conditions. SBVMWD plans to collaborate with CW3E to assess
Page 91 of 193
both risks and opportunities for various groundwater recharge projects and incorporate Forecast -Informed Reservoir
Operations (FIRO) modeling into water resource planning.
San Diego County Water Authority is working with CW3E to assess how better precipitation forecasts at a range of
timescales can improve reservoir management in the San Diego region- maximizing local water supply and the reliability of
water resources and improving the ability of water managers to make real-time decisions for managing limited water
supplies.
San Francisco Public Utilities Commission (SFPUC) depends on accurate weather forecasts to optimize management of
water resources by meeting competing objectives including maximizing water supply, ensuring dam safety, environmental
stewardship, green hydropower production and recreation. CW3E models and data products provide critical information for
the management of the SFPUC reservoirs and dams.
Salt River Project (SRP) was established in 1903 to coordinate the management of water supplies for shareholders of the
Salt River Valley Water Users' Association in Arizona. Over the past 100+ years, SRP's expertise has grown into the
conjunctive management of the 13,000 -square -mile Salt River and Verde River watersheds that produce SRP's surface
water supplies; seven dams and reservoirs; more than 260 groundwater wells; three water -banking projects; and a vast
electric generation, transmission and distribution system spanning multiple states to serve a 2,900 -square -mile electric and
37S -square -mile water service area in central Arizona. SRP strives to protect the water rights of its shareholder while also
protecting the Salt and Verde river watersheds in a way that benefits all of those who depend on these rivers. This includes
conducting research, working on watershed restoration efforts, and collaborating with water users and communities across
the state.
Sonoma Water (SW) is responsible for wholesale water supply, flood risk management, and wastewater management.
Because these operations are significantly impacted by ARs, SW has partnered with CW3E to assist in various applied
research programs and other programs to help mitigate such impacts. Specifically, SW is partnering with CW3E on leading
the implementation of FIRO at Lake Mendocino resulting in several major deviations being approved by the US Army
Corps of Engineers to save up to 11,650 acre feet of water annually.
Turlock Irrigation District's (TID) ability to protect against flood events depends on being able to more accurately forecast
large rain events. In both 2017 and 2019, CW3E models gave TID time to create space in the reservoir through pre -flood
releases to minimize the effects of storms forecasted to hit the area. In 2018, a dry year, the accuracy of CW3E models to
forecast extreme weather events gave TID confidence to hold on to 1x0,000 acre-feet of water that would have been
released otherwise.
Valley Water is committed to providing Silicon Valley safe, clean water for a healthy life, environment, and economy.
Valley Water's vision is to be nationally recognized as a leading water resources management agency.
Water Replenishment District (WRD) is the largest groundwater agency in the state of California, managing and protecting
local groundwater resources for over four million residents. WRD's service area covers a 420 -square -mile region of southern
Los Angeles County, the most populated county in the United States. The 43 cities in the service area, including a portion of
the City of Los Angeles, use about 250,000 acre-feet (82 billion gallons) of groundwater annually which accounts for
approximately half of the region's water supply. WRD ensures that a reliable supply of high-quality groundwater is available
through the use of recycled water and stormwater capture. WRD is responsible for monitoring and testing groundwater
throughout the region using effective management principles.
Yuba Water Agency is dedicated to continuing to improve water supply management, especially reducing the risk of flood
events. CW3E atmospheric river forecasting enhancements are being used to complement Yuba Water's plans to build a
$22S million secondary spillway at New Bullards Bar Dam, to provide early reservoir flood releases. The combination of
new infrastructure and forecasting improvements is increasing public safety for the Yuba -Feather and surrounding regions.
Page 92 of 193
F. Martin Ralph, Ph.D.
Vanessa Scott
Director, Center for Western Weather & Water
Corporate Relations & Innovation
Extremes, mralph@ucsd.edu
vscott@ucsd.edu
Page 93 of 193
ITEM NO. 9.4.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: September 7, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Delia Lugo, Finance Manager
SUBJECT: Amendment to Fiscal Year 2023-24 Operating Budget
RECOMMENDATION:
That the Board of Directors adopt Resolution No. 2023 -XX adopting the Amended Operating Budget
for Fiscal Year 2023-24 (Financial Summaries).
SUMMARY:
On June 1, 2023, the Board of Directors adopted Resolution No. 2023-13 Adopting the Operating
Budget for Fiscal Year 2023-24. In the agenda reports for this Action Item 9.4, staff noted that the
presented operating budget, specifically for the Salaries and Related Expenses budgeted amounts,
may need to be updated in the future pending the results of the meet and confer process (labor
negotiations) for a new Memorandum of Understanding and the Total Compensation Study.
The Total Compensation Study Report prepared by Koff and Associates was presented at the Board
Meeting held May 18, 2023 to be received and filed. At the direction of the Board, the results from the
study were not to go into effect until labor negotiations had been successfully completed and brought
before the Board for approval.
The meet and confer process between the District's negotiating team and the Yorba Linda Water
District Employees Association was successfully completed in the latter part of July 2023. At the
August 3, 2023 Board Meeting, the Board of Directors adopted: (1) Resolution No. 2023 -XX adopting
the Budgeted Positions, Job Classifications and Salary Schedule for Fiscal Year 2024; (2) Resolution
No. 2023 -XX adopting the Memorandum of Understanding Between the District and the YLWD
Employees Association for Fiscal Years 2024-2025; (3) and Resolution No. 2023 -XX adopting the
Personnel Manual for Unrepresented Employees for Fiscal Years 2024-2025 all with an effective
date of July 1, 2023.
Staff has updated the Salaries and Related Expenses Budget for Fiscal Year 2023-24 to include the
results from the Total Compensation Study and Resolutions approved at the August 3, 2023 Board
meeting. The fiscal impact on the Operating Budget for Fiscal Year 2023-24 is to recommend an
increase of approximately $961,000. As a result, the budgeted Total Operating Expenses are
projected to increase to $44,757,607 from $43,796,810 and the overall Net Position (Loss) on June
30, 2024 is projected to increase to ($1,209,705) from ($248,908).
ATTACHMENTS:
Page 94 of 193
Resolution No. 2023-XX - Adopting Amended FY23-24 Operating Budget
FY2023-24 Amended Financial Summaries
FY2023-24 Previously Adopted Financial Summaries
Page 95 of 193
RESOLUTION NO. 2023 -XX
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE AMENDED OPERATING BUDGET FOR FISCAL YEAR 2023-24
AND RESCINDING RESOLUTION NO. 2023-13
WHEREAS, the Yorba Linda Water District has prepared a one-year budget for
Fiscal Year 2023-24; and
WHEREAS, it is the desire of the Board of Directors to adopt an Amended Budget
for Fiscal Year 2023-24, and rescind Resolution No. 2023-13.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. That the Amended Budget for Fiscal Year 2023-24, set forth in Exhibit
"A" and attached hereto, is hereby approved and adopted.
Section 2. That the Amended Budget for Fiscal Year 2023-24 is in full force and
effect beginning July 1, 2023, and continuing until this Resolution is
rescinded by the Board of Directors.
Section 3. That Resolution No. 2023-13 is hereby rescinded.
PASSED AND ADOPTED this 7th day of September 2023 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Brett R. Barbre, President
Yorba Linda Water District
ATTEST:
Annie Alexander, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Andrew B. Gagen, Esq.
Kidman Gagen Law LLP
Resolution No. 2023 -XX Adopting the Amended Operating Budget for Fiscal Year 2023-24
Page 96 of 193
Page 97 of 193
Operoling Blidgel for FY 202 -24
Revenue (Operating):
Water Revenue (Residential)
Water Revenue (Commercial & Fire Det.)
Water Revenue (Landscape/Irrigation)
Service Charges
Property Tax - CFC Charges
PFAS Impact Fee
Sewer Charge Revenue
Sewer Parcel Assessments
Other Operating Revenue
Total Operating Revenue
Revenue (Non -Operating):
Interest
Property Tax
Other Non -Operating Revenue
Total Non -Operating Revenue
Total Revenue
Expenses (Operating):
Variable Costs
Water -Related Costs
Fixed Costs
Power -Related Costs
Variable Water Costs Related Expenses Total
Salary Related Expenses
Reduction for Capital Project Labor
Salary Related Expenses Total
Supplies & Services:
Board Election
Communications
Contractual Services
Data Processing
District Activities, Emp Recognition
Dues & Memberships
Fees & Permits
Insurance
Maintenance
Materials*
Non -Capital Equipment
Office Expense
Professional Services
Training
Travel & Conferences
Uncollectible Accounts
Utilities
Vehicle Expenses
Supplies & Services Sub -Total
Total Operating Expenses
Expenses (Non -Operating):
Interest Expense
Other Expense
Total Non -Operating Expenses
Total Expenses
Net Income Before Capital Contributions
Capital Contributions
Net Income Before Depreciation
Depreciation
Income (Loss)
*PFAS Treatment Plant O&M cost sharing with OCWD
YL
W
Amended
FY22 FY23 FY23 FY24
Actual Budget Projections Budget
$ 15,861,493 $
16,933,387 $
14,756,075 $
19,683,344
1,606,688
1,737,255
1,639,577
2,016,621
3,839,467
4,046,832
3,640,243
4,769,326
13,358,664
14,720,797
14,729,859
16,076,351
2,940,151
3,103,900
3,300,357
3,597,389
889,401
-
-
-
2,870,431
3,115,771
3,077,368
3,582,947
333,965
363,158
356,954
410,497
1,31 1,232
1,287,829
1,297,318
1,327,217
43,011,492
45,308,929
42,797,751
51,463,692
179,375
106,925
740,623
948,000
2,157,211
2,095,000
2,351,079
2,402,796
174,376
692,942
1,313,772
735,458
2,510,962
2,894,867
4,405,474
4,086,254
$ 45,522,454 $
48,203,796 $
47,203,225 $
55,549,946
$ 17,635,438 $
13,656,768 $
11,046,823 $
14,576,854
1,668,633
1,839,855
1,850,950
2,242,467
1,299,314
2,189,451
2,934,621
3,071,848
20,603,385
17,686,074
15,832,394
19,891,169
11,016,220
13,636,809
12,501,986
14,784,672
-
(405,000)
-
(408,000)
11,016,220
13,231,809
12,501,986
14,376,672
-
137,000
90,206
-
126,854
193,000
195,555
240,240
601,462
620,039
651,993
721,531
275,125
416,614
402,790
539,950
32,157
45,500
49,406
68,495
97,803
97,522
93,536
125,625
396,274
467,990
457,431
499,300
279,465
434,590
379,300
485,000
1,418,058
1,527,900
1,819,170
2,044,400
886,544
2,377,300
1,302,394
2,468,792
206,427
211,300
231,502
328,100
38,173
42,300
42,936
47,550
1,170,752
1,728,760
1,721,583
1,569,770
40,829
83,150
51,819
75,893
22,631
102,780
45,880
104,720
18,114
10,000
25,000
15,000
185,453
224,000
382,874
400,000
501,601
538,550
701,372
755,400
6,297,722
9,258,295
8,644,747
10,489,766
37,917,327
40,176,178
36,979,127
44,757,607
1,249,313
2,436,750
2,092,379
2,604,419
21,141
18,135
391,555
18,625
1,270,454
2,454,885
2,483,934
2,623,044
$ 39,187,781 $
42,631,063 $
39,463,061 $
47,380,651
6,334,673 $ 5,572,733 $ 7,740,164 $ 8,169,295
289,612 - 25,466,436 -
6,624,285 5,572,733 33,206,600 8,169,295
7,935,696 9,500,000 9,038,130 9,379,000
$ (1,311,411) $ (3,927,267) $ 24,168,470 $ (1,209,705)
Financial Summaries I Fiscal Year 2023-24 Budget
Page 98 of 193
Operoling Blidgei for H 2023-221,
Revenue (Operating):
Water Revenue (Residential)
Water Revenue (Commercial & Fire Det.)
Water Revenue (Landscape/Irrigation)
Service Charges
Property Taxes - CFC Charges
PFAS Impact Fee
Other Operating Revenue
Total Operating Revenue
Revenue (Non -Operating):
Interest
Property Taxes
Other Non -Operating Revenue
Total Non -Operating Revenue
Total Revenue
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)
Water -Related Costs
Fixed Costs
Power -Related Costs
Variable Water Costs Related Expenses Total
Salary Related Expenses
Reduction for Capital Project Labor
Salary Related Expenses Total
Supplies & Services
Board Election
Communications
Contractual Services
Data Processing
District Activities, Emp Recognition
Dues & Memberships
Fees & Permits
Insurance
Maintenance
Materials*
Non -Capital Equipment
Office Expense
Professional Services
Training
Travel & Conferences
Uncollectible Accounts
Utilities
Vehicle Expenses
Supplies & Services Sub -Total
Total Operating Expenses
Expenses (Non -Operating)
Interest on Long Term Debt
Other Expense
Total Non -Operating Expenses
Total Expenses
Net Income (Loss) Before Capital Contributions
Capital Contributions
Net Income (Loss) Before Depreciation
Depreciation
Income (Loss)
*PFAS Treatment Plant O&M cost sharing with OCWD
YL
W
Amended
FY22 FY23 FY23 FY24
Actual Budget Projections Budget
$ 15,861,493 $
16,933,387 $
14,756,075 $
19,683,344
1,606,688
1,737,255
1,639,577
2,016,621
3,839,467
4,046,832
3,640,243
4,769,326
13,358,664
14,720,797
14,729,859
16,076,351
2,940,151
3,103,900
3,300,357
3,597,389
889,401
-
-
-
1,123,730
1,171,574
1,204,799
1,252,987
39,619,594
41,713,745
39,270,910
47,396,018
143,190
70,200
606,368
780,000
2,157,211
2,095,000
2,351,079
2,402,796
89,363
659,672
1,216,777
718,823
2,389,764
2,824,872
4,174,224
3,901,619
$ 42,009,358 $
44,538,617 $
43,445,134 $
51,297,637
17,635,438 $ 13,656,768 $ 11,046,823 $ 14,576,854
1,668,633 1,839,855 1,850,950 2,242,467
1,299,314 2,189,451 2,934,621 3,071,848
20,603,385 17,686,074
15,832,394 19,891,169
9,230,304 11,703,642
10,481,360 12,523,1 19
- (344,250)
- (367,200)
9,230,304 11,359,392
10,481,360 12,155,919
1,249,313
116,450
76,675
-
107,981
166,307
169,665
210,004
534,009
541,358
574,773
634,152
236,946
361,462
346,478
463,532
27,340
38,677
41,995
58,223
83,144
82,932
79,506
106,833
361,468
416,062
410,392
444,853
237,545
369,402
322,405
412,250
1,105,701
1,122,055
1,427,186
1,467,855
829,497
2,313,020
1,226,684
2,383,837
148,701
151,105
161,379
253,285
32,447
35,956
36,509
40,418
966,622
1,560,430
1,563,517
1,417,133
29,151
69,748
36,509
62,396
19,310
85,199
38,998
86,462
14,700
8,500
21,250
12,750
158,342
190,400
325,443
340,000
418,570
473,350
629,802
676,400
5,311,474
8,102,413
7,489,166
9,070,383
35,145,163
37,147,879
33,802,920
41,117,471
1,249,313
2,436,750
2,092,379
2,604,419
2,440
12,350
388,278
12,325
1,251,753
2,449,100
2,480,657
2,616,744
$ 36,396,916 $
39,596,979 $
36,283,577 $
43,734,215
$ 5,612,442 $ 4,941,638 $ 7,161,557 $ 7,563,422
176,963 - 25,050,300 -
5,789,405 4,941,638 32,211,857 7,563,422
6,442,545 8,005,000 7,524,955 7,690,000
$ (653,140) $ (3,063,362) $ 24,686,902 $ (126,578)
Financial Summaries I Fiscal Year 2023-24 Budget
Page 99 of 193
�1�11`1`Jl'llj� !'Il)`J_f�j�?jfJ��
Operoling Budgefor H 2023-221,
Expenses (Operating):
Salary Related Expenses
Reduction for Capital Project Labor
Salary Related Expenses Total
Supplies & Services
Board Election
Communications
Contractual Services
Data Processing
District Activities, Emp Recognition
Dues & Memberships
Fees & Permits
Insurance
Maintenance
Materials
Non -Capital Equipment
Office Expense
Professional Services
Training
Travel & Conferences
Uncollectible Accounts
Utilities
Vehicle Expenses
Supplies & Services Sub -Total
Total Operating Expenses
Expenses (Non -Operating):
Other Expense
Total Non -Operating Expenses
Total Expenses
Net Income (Loss) Before Capital Contributions
Capital Contributions
Net Income Before Depreciation
Depreciation
Income (Loss)
YL
W
Amended
$ 1,785,916 $ 1,933,167 $ 2,020,626 $ 2,261,553
- (60,750) - (40,800)
1,785,916 1,872,417 2,020,626 2,220,753
-
FY22
FY23
FY23
FY24
26,693
Actual
Budget
Projections
Budget
Revenue (Operating):
87,379
38,179
55,152
56,312
Sewer Charge Revenue
$ 2,870,431 $
3,115,771 $
3,077,368 $
3,582,947
Sewer Parcel Assessments (Locke Ranch)
333,965
363,158
356,954
410,497
Other Operating Revenue
187,502
116,255
92,519
74,230
Total Operating Revenue
3,391,898
3,595,184
3,526,841
4,067,674
Revenue (Non -Operating):
57,047
64,280
75,710
84,955
Interest
36,185
36,725
134,255
168,000
Other Non -Operating Revenue
85,013
33,270
96,995
16,635
Total Non -Operating Revenue
121,198
69,995
231,250
184,635
Total Revenue
$ 3,513,096 $
3,665,179 $
3,758,091 $
4,252,309
Expenses (Operating):
Salary Related Expenses
Reduction for Capital Project Labor
Salary Related Expenses Total
Supplies & Services
Board Election
Communications
Contractual Services
Data Processing
District Activities, Emp Recognition
Dues & Memberships
Fees & Permits
Insurance
Maintenance
Materials
Non -Capital Equipment
Office Expense
Professional Services
Training
Travel & Conferences
Uncollectible Accounts
Utilities
Vehicle Expenses
Supplies & Services Sub -Total
Total Operating Expenses
Expenses (Non -Operating):
Other Expense
Total Non -Operating Expenses
Total Expenses
Net Income (Loss) Before Capital Contributions
Capital Contributions
Net Income Before Depreciation
Depreciation
Income (Loss)
YL
W
Amended
$ 1,785,916 $ 1,933,167 $ 2,020,626 $ 2,261,553
- (60,750) - (40,800)
1,785,916 1,872,417 2,020,626 2,220,753
-
20,550
13,531
-
18,873
26,693
25,890
30,236
67,453
78,681
77,220
87,379
38,179
55,152
56,312
76,418
4,817
6,823
7,411
10,272
14,659
14,590
14,030
18,792
34,806
51,928
47,039
54,447
41,920
65,188
56,895
72,750
312,357
405,845
391,984
576,545
57,047
64,280
75,710
84,955
57,726
60,195
70,123
74,815
5,726
6,344
6,427
7,132
204,130
168,330
158,066
152,637
11,678
13,402
15,310
13,497
3,321
17,581
6,882
18,258
3,414
1,500
3,750
2,250
27,111
33,600
57,431
60,000
83,031
65,200
71,570
79,000
986,248 1,155,882 1,155,581 1,419,383
2,772,164 3,028,299 3,176,207 3,640,136
18,701 5,785 3,277 6,300
18,701 5,785 3,277 6,300
$ 2,790,865 $ 3,034,084 $ 3,179,484 $ 3,646,436
722,231 $ 631,095 $ 578,607 $ 605,873
112,649 - 416,136 -
834,880 631,095 994,743 605,873
1,493,151 1,495,000 1,513,175 1,689,000
$ (658,271) $ (863,905) $ (518,432) $ (1,083,127)
Financial Summaries I Fiscal Year 2023-24 Budget
Page 100 of 193
PROJECTS
® Amended Financial Summaries I Fiscal Year 2023-24 Budget
Page 101 of 193
1 -Year CIP Schedule
PROJECT COST FY2023-24
Planning & Design $ 400,000
Construction (Contract) 13,380,490
Project Management/Inspection 217,510
YLWD Capitalized Labor 408,000
ANNUAL CAPITAL IMPROVEMENT COST TOTAL 1 $ 14,406,000
PROJECT FUNDING FY2023-24
PAY -GO $ 1,461,405
Line of Credit -
Debt Funded 12,944,595
ANNUAL CAPITAL IMPROVEMENT FUNDING TOTAL $ 14,406,000
PROJECT NAME FY2023-24
BNSF Crossing -Veterans Way and S. Highland $ 1,336,061
Golden Ave Waterline 305,498
Hidden Hills BPS Upgrades
255,131
Imperial Waterline Improvement
2,938,333
Mountain View Waterline Replacement
598,938
PRS Rehabilitation Project *Based on AMP & Asset Scores
300,000
Timber Ridge BPS Pump Replacement
4,209,634
Waterline Replacement *Based on AMP & Leak History
2,600,000
Well 22 Equipping
5,000
Well Rehabilitation Project
396,000
Total Water CIP $
12,944,595
Green Crest Lift Station Rehab $
400,000
Main Street Sewer Replacement
552,530
Sewer System Rehabilitation and Replacement Project
508,875
Total Sewer CIP $
1,461,405
CIP Total $ 14,406,000
CAPITAL OUTLAY FY2023-24
MWDSC & YLWD Heli -Hydrant $ 200,000
Vehicle Replacement 480,000
Security Improvements/Modifications 50,000
Outlay Total $ 730,000
® Amended Financial Summaries I Fiscal Year 2023-24 Budget
Page 102 of 193
P
aYorba Linda
Water District
FINANCIAL SUMMARIES
Net Income Before Capital Contributions 6,334,673
FY22
Actual
FY23
Budget
FY23
Projections
FY24
Budget
Revenue (Operating):
25,466,436
-
Net Income Before Depreciation 6,624,285
5,572,733
Water Revenue (Residential)
15,861,493
16,933,387
14,756,075
19,683,344
Water Revenue (Commercial & Fire Det.)
1,606,688
1,737,255
1,639,577
2,016,621
Water Revenue (Landscape/Irrigation)
3,839,467
4,046,832
3,640,243
4,769,326
Service Charges
13,358,664
14,720,797
14,729,859
16,076,351
Property Tax - CFC Charges
2,940,151
3,103,900
3,300,357
3,597,389
PFAS Impact Fee
889,401
-
-
-
Sewer Charge Revenue
2,870,431
3,115,771
3,077,368
3,582,947
Sewer Parcel Assessments
333,965
363,158
356,954
410,497
Other Operating Revenue
1,31 1,232
1,287,829
1,297,318
1,327,217
Total Operating Revenue
43,011,492
45,308,929
42,797,751
51,463,692
Revenue (Non -Operating):
Interest
179,375
106,925
740,623
948,000
Property Tax
2,157,211
2,095,000
2,351,079
2,402,796
Other Non -Operating Revenue
174,376
692,942
1,313,772
735,458
Total Non -Operating Revenue
2,510,962
2,894,867
4,405,474
4,086,254
Total Revenue
45,522,454
48,203,796
47,203,225
55,549,946
Expenses (Operating):
Variable Costs
Water -Related Costs
17,635,438
13,656,768
11,046,823
14,576,854
Fixed Costs
1,668,633
1,839,855
1,850,950
2,242,467
Power -Related Costs
1,299,314
2,189,451
2,934,621
3,071,848
Variable Water Costs Related Expenses Total
20,603,385
17,686,074
15,832,394
19,891,169
Salary Related Expenses
11,016,220
13,636,809
12,501,986
13,823,875
Reduction for Capital Project Labor
-
(405,000)
-
(408,000)
Salary Related Expenses Total
11,016,220
13,231,809
12,501,986
13,415,875
Supplies & Services:
Board Election
-
137,000
90,206
-
Communications
126,854
193,000
195,555
240,240
Contractual Services
601,462
620,039
651,993
721,531
Data Processing
275,125
416,614
402,790
539,950
District Activities, Emp Recognition
32,157
45,500
49,406
68,495
Dues & Memberships
97,803
97,522
93,536
125,625
Fees & Permits
396,274
467,990
457,431
499,300
Insurance
279,465
434,590
379,300
485,000
Maintenance
1,418,058
1,527,900
1,819,170
2,044,400
Materials*
886,544
2,377,300
1,302,394
2,468,792
Non -Capital Equipment
206,427
211,300
231,502
328,100
Office Expense
38,173
42,300
42,936
47,550
Professional Services
1,170,752
1,728,760
1,721,583
1,569,770
Training
40,829
83,150
51,819
75,893
Travel & Conferences
22,631
102,780
45,880
104,720
Uncollectible Accounts
18,114
10,000
25,000
15,000
Utilities
185,453
224,000
382,874
400,000
Vehicle Expenses
501,601
538,550
701,372
755,400
Supplies & Services Sub -Total
6,297,722
9,258,295
8,644,747
10,489,766
Total Operating Expenses
37,917,327
40,176,178
36,979,127
43,796,810
Expenses (Non -Operating):
Interest Expense
1,249,313
2,436,750
2,092,379
2,604,419
Other Expense
21,141
18,135
391,555
18,625
Total Non -Operating Expenses
1,270,454
2,454,885
2,483,934
2,623,044
Total Expenses
39,187,781
42,631,063
39,463,061
46,419,854
Net Income Before Capital Contributions 6,334,673
5,572,733
7,740,164
9,130,092
Capital Contributions 289,612
-
25,466,436
-
Net Income Before Depreciation 6,624,285
5,572,733
33,206,600
9,130,092
Depreciation 7,935,696
9,500,000
9,038,130
9,379,000
Income (Loss) (1,311,411)
(3,927,267)
24,168,470
(248,908)
*PFAS Treatment Plant O&M cost sharing with OCWD
® Financial Summaries I Fiscal Year 2023-24 Budget
Page 104 of 193
® Financial Summaries I Fiscal Year 2023-24 Budget 2
Page 105 of 193
FY22
Actual
FY23
Budget
FY23
Projections
FY24
Budget
Revenue (Operating):
Water Revenue (Residential)
15,861,493
16,933,387
14,756,075
19,683,344
Water Revenue (Commercial & Fire Det.)
1,606,688
1,737,255
1,639,577
2,016,621
Water Revenue (Landscape/Irrigation)
3,839,467
4,046,832
3,640,243
4,769,326
Service Charges
13,358,664
14,720,797
14,729,859
16,076,351
Property Tax - CFC Charges
2,940,151
3,103,900
3,300,357
3,597,389
PFAS Impact Fee
889,401
-
-
-
Other Operating Revenue
1,123,730
1,171,574
1,204,799
1,252,987
Total Operating Revenue
39,619,594
41,713,745
39,270,910
47,396,018
Revenue (Non -Operating):
Interest
143,190
70,200
606,368
780,000
Property Taxes
2,157,211
2,095,000
2,351,079
2,402,796
Other Non -Operating Revenue
89,363
659,672
1,216,777
718,823
Total Non -Operating Revenue
2,389,764
2,824,872
4,174,224
3,901,619
Total Revenue
42,009,358
44,538,617
43,445,134
51,297,637
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)
Water -Related Costs
17,635,438
13,656,768
11,046,823
14,576,854
Fixed Costs
1,668,633
1,839,855
1,850,950
2,242,467
Power -Related Costs
1,299,314
2,189,451
2,934,621
3,071,848
Variable Water Costs Related Expenses Total
20,603,385
17,686,074
15,832,394
19,891,169
Salary Related Expenses
9,230,304
11,703,642
10,481,360
11,488,469
Reduction for Capital Project Labor
(344,250)
(367,200)
Salary Related Expenses Total
9,230,304
11,359,392
10,481,360
11,121,269
Supplies & Services
Board Election
-
116,450
76,675
-
Communications
107,981
166,307
169,665
210,004
Contractual Services
534,009
541,358
574,773
634,152
Data Processing
236,946
361,462
346,478
463,532
District Activities, Emp Recognition
27,340
38,677
41,995
58,223
Dues & Memberships
83,144
82,932
79,506
106,833
Fees & Permits
361,468
416,062
410,392
444,853
Insurance
237,545
369,402
322,405
412,250
Maintenance
1,105,701
1,122,055
1,427,186
1,467,855
Materials*
829,497
2,313,020
1,226,684
2,383,837
Non -Capital Equipment
148,701
151,105
161,379
253,285
Office Expense
32,447
35,956
36,509
40,418
Professional Services
966,622
1,560,430
1,563,517
1,417,133
Training
29,151
69,748
36,509
62,396
Travel & Conferences
19,310
85,199
38,998
86,462
Uncollectible Accounts
14,700
8,500
21,250
12,750
Utilities
158,342
190,400
325,443
340,000
Vehicle Expenses
418,570
473,350
629,802
676,400
Supplies & Services Sub -Total
5,311,474
8,102,413
7,489,166
9,070,383
Total Operating Expenses
35,145,163
37,147,879
33,802,920
40,082,821
Expenses (Non -Operating)
Interest on Long Term Debt
1,249,313
2,436,750
2,092,379
2,604,419
Other Expense
2,440
12,350
388,278
12,325
Total Non -Operating Expenses
1,251,753
2,449,100
2,480,657
2,616,744
Total Expenses
36,396,916
39,596,979
36,283,577
42,699,565
Net Income (Loss) Before Capital Contributions
5,612,442
4,941,638
7,161,557
8,598,072
Capital Contributions
176,963
-
25,050,300
Net Income (Loss) Before Depreciation
5,789,405
4,941,638
32,211,857
8,598,072
Depreciation
6,442,545
8,005,000
7,524,955
7,690,000
Income (Loss)
(653,140)
(3,063,362)
24,686,902
908,072
*PFAS Treatment Plant O&M cost sharing with OCWD
® Financial Summaries I Fiscal Year 2023-24 Budget 2
Page 105 of 193
® Financial Summaries I Fiscal Year 2023-24 Budget 3
Page 106 of 193
FY22
Actual
FY23
Budget
FY23
Projections
FY24
Budget
Revenue (Operating):
Sewer Charge Revenue
2,870,431
3,115,771
3,077,368
3,582,947
Sewer Parcel Assessments (Locke Ranch)
333,965
363,158
356,954
410,497
Other Operating Revenue
187,502
116,255
92,519
74,230
Total Operating Revenue
3,391,898
3,595,184
3,526,841
4,067,674
Revenue (Non -Operating):
Interest
36,185
36,725
134,255
168,000
Other Non -Operating Revenue
85,013
33,270
96,995
16,635
Total Non -Operating Revenue
121,198
69,995
231,250
184,635
Total Revenue
3,513,096
3,665,179
3,758,091
4,252,309
Expenses (Operating):
Salary Related Expenses
1,785,916
1,933,167
2,020,626
2,335,406
Reduction for Capital Project Labor
(60,750)
(40,800)
Salary Related Expenses Total
1,785,916
1,872,417
2,020,626
2,294,606
Supplies & Services
Board Election
-
20,550
13,531
-
Communications
18,873
26,693
25,890
30,236
Contractual Services
67,453
78,681
77,220
87,379
Data Processing
38,179
55,152
56,312
76,418
District Activities, Emp Recognition
4,817
6,823
7,411
10,272
Dues & Memberships
14,659
14,590
14,030
18,792
Fees & Permits
34,806
51,928
47,039
54,447
Insurance
41,920
65,188
56,895
72,750
Maintenance
312,357
405,845
391,984
576,545
Materials
57,047
64,280
75,710
84,955
Non -Capital Equipment
57,726
60,195
70,123
74,815
Office Expense
5,726
6,344
6,427
7,132
Professional Services
204,130
168,330
158,066
152,637
Training
11,678
13,402
15,310
13,497
Travel & Conferences
3,321
17,581
6,882
18,258
Uncollectible Accounts
3,414
1,500
3,750
2,250
Utilities
27,111
33,600
57,431
60,000
Vehicle Expenses
83,031
65,200
71,570
79,000
Supplies & Services Sub -Total
986,248
1,155,882
1,155,581
1,419,383
Total Operating Expenses
2,772,164
3,028,299
3,176,207
3,713,989
Expenses (Non -Operating):
Other Expense
18,701
5,785
3,277
6,300
Total Non -Operating Expenses
18,701
5,785
3,277
6,300
Total Expenses
2,790,865
3,034,084
3,179,484
3,720,289
Net Income (Loss) Before Capital Contributions
722,231
631,095
578,607
532,020
Capital Contributions
112,649
-
416,136
Net Income Before Depreciation
834,880
631,095
994,743
532,020
Depreciation
1,493,151
1,495,000
1,513,175
1,689,000
Income (Loss)
(658,271)
(863,905)
(518,432)
(1,156,980)
® Financial Summaries I Fiscal Year 2023-24 Budget 3
Page 106 of 193
DEPARTN
SUMMARIL,.
® Financial Summaries I Fiscal Year 2023-24 Budget
Page 107 of 193
DEPARTMENT SUMMARIES
Board of Directors
Salary Related Expenses
Salaries $ 66,900 $ 90,000 $ 58,500 $ 90,000
Benefits 7,112 9,649 15,467 28,876
Salary Related Expenses Total $ 74,012 $ 99,649 $ 73,967 $ 118,876
Supplies & Services
Board Election
$ -
$ 137,000
$ 90,206
$ -
District Meetings & Events
827
1,500
1,000
1,500
Dues & Memberships
297
660
300
60
Fees & Permits
1,500
-
-
-
Non Capital Equipment
-
2,000
1,000
1,000
Office Expense
824
800
800
800
Professional Development
3,000
2,400
-
1,000
Professional Services
27,403
33,000
33,000
39,000
Travel & Conferences
9,176
32,350
5,500
29,000
Supplies & Services Total
$ 43,026
$ 209,710
$ 131,806
$ 72,360
Administration
Salary Related Expenses
Salaries $ 1,267,260 $ 1,351,536 $ 1,278,025 $ 1,361,774
Benefits 1,252,225 2,385,855 2,238,323 2,307,255
Salary Related Expenses Total $ 2,519,485 $ 3,737,391 $ 3,516,348 $ 3,669,029
Supplies & Services
Communications
$ 34,396
$ 91,750
$ 92,950
$ 129,440
Contractual Services
6,145
6,064
4,964
4,461
District Meetings & Events
8,015
13,500
13,650
19,995
Dues & Memberships
89,349
85,507
83,847
112,515
Fees & Permits
6,427
1,000
2,000
3,000
Non Capital Equipment
4,339
3,500
3,500
4,000
Office Expense
3,086
1,700
3,400
3,600
Professional Development
2,421
5,500
5,150
6,000
Professional Services
449,110
476,000
540,600
541,000
Travel & Conferences
3,083
48,030
22,880
36,640
Supplies & Services Total
$ 606,371
$ 732,551
$ 772,941
$ 860,651
® Financial Summaries I Fiscal Year 2023-24 Budget 5
Page 108 of 193
DEPARTMENT SUMMARIES
Finance
Salary Related Expenses
Salaries $ 1,154,563 $ 1,197,527 $ 1,100,115 $ 1,230,209
Benefits 336,179 352,466 355,304 351,748
Salary Related Expenses Total $ 1,490,742 $ 1,549,993 $ 1,455,419 $ 1,581,957
Supplies & Services
Communications
$ 87,712
$ 92,250
$ 96,057
$ 98,800
Contractual Services
56,070
59,825
62,444
68,670
District Meetings & Events
576
900
1,380
1,100
Dues & Memberships
665
1,455
1,060
1,370
Fees & Permits
265,735
307,060
284,570
317,516
Maintenance
-
300
300
300
Non Capital Equipment
951
500
250
300
Office Expense
7,356
9,950
8,319
12,450
Professional Development
2,175
6,050
5,825
6,583
Professional Services
61,336
83,200
66,026
84,150
Travel & Conferences
2,630
6,900
6,500
11,830
Uncollectible Accounts
18,114
10,000
25,000
15,000
Supplies & Services Total
$ 503,320
$ 578,390
$ 557,731
$ 618,069
Engineering
Salary Related Expenses
Salaries $ 757,477 $ 1,186,625 $ 880,504 $ 1,253,347
Benefits 154,260 343,128 357,313 330,326
Salary Related Expenses Total $ 911,737 $ 1,529,753 $ 1,237,817 $ 1,583,673
Supplies & Services
Communications
$ 2,376
$ 4,000
$ 4,048
$ 7,000
Contractual Services
39,934
1,500
-
-
Data Processing
46,530
9,000
7,800
9,500
District Meetings & Events
1,204
1,000
500
1,000
Dues & Memberships
1,728
2,050
1,119
3,230
Fees & Permits
8,651
13,130
11,940
14,284
Maintenance
218,396
488,000
719,946
828,000
Materials
4,036
-
-
Non Capital Equipment
159
300
300
300
Office Expense
2,790
1,700
1,700
1,700
Professional Development
6,983
15,000
9,010
12,500
Professional Services
307,115
659,560
637,099
462,620
Travel & Conferences
3,549
2,500
2,500
11,250
Supplies & Services Total
$ 643,451
$ 1,197,740
$ 1,395,962
$ 1,351,384
® Financial Summaries I Fiscal Year 2023-24 Budget 6
Page 109 of 193
DEPARTMENT SUMMARIES
Operations
Salary Related Expenses
Salaries $ 3,918,584 $ 4,455,853 $ 4,098,881 $ 4,549,860
Benefits 1,496,591 1,596,681 1,484,849 1,631,701
Salary Related Expenses Total $ 5,415,175 $ 6,052,534 $ 5,583,730 $ 6,181,561
Supplies & Services
Contractual Services
$ 345,169
$ 394,200
$ 398,006
$ 444,400
Data Processing
22,292
-
27,376
30,000
District Meetings & Events
6,806
6,000
10,162
10,000
Dues & Memberships
80
700
60
300
Fees & Permits
113,961
146,800
158,921
164,500
Maintenance
1,190,771
1,029,600
1,088,924
1,206,100
Materials
879,644
2,372,300
1,297,394
2,463,792
Non Capital Equipment
174,471
180,000
201,452
297,500
Office Expense
14,330
17,500
18,317
18,500
Professional Development
23,407
43,200
22,834
39,800
Professional Services
42,541
45,000
55,058
61,000
Travel & Conferences
1,348
2,500
-
5,500
Utilities
100,173
125,000
283,874
301,000
Vehicle Expenses
501,601
538,550
701,372
755,400
Supplies & Services Total
$ 3,416,594
$ 4,901,350
$ 4,263,750
$ 5,797,792
Information Technology
Salary Related Expenses
Salaries $ 83,838 $ 91,444 $ 85,974 $ 91,478
Benefits 28,610 27,219 33,317 28,455
Salary Related Expenses Total $ 112,448 $ 118,663 $ 119,291 $ 119,933
Supplies & Services
Contractual Services
$ 125,152
$ 113,450
$ 133,000
$ 151,100
Data Processing
206,303
407,614
367,614
500,450
District Meetings & Events
86
200
200
200
Maintenance
8,891
10,000
10,000
10,000
Materials
2,864
5,000
5,000
5,000
Non Capital Equipment
26,507
25,000
25,000
25,000
Office Expense
9,658
10,000
10,000
10,000
Professional Development
2,317
2,500
2,500
3,510
Professional Services
239,482
306,000
306,000
326,000
Utilities
85,280
99,000
99,000
99,000
Supplies & Services Total
$ 706,540
$ 978,764
$ 958,314
$ 1,130,260
® Financial Summaries I Fiscal Year 2023-24 Budget 7
Page 110 of 193
DEPARTMENT SUMMARIES
Human Resources
Salary Related Expenses
Salaries $ 379,151 $ 418,153 $ 403,924 $ 433,348
Benefits 113,470 130,673 111,490 135,498
Salary Related Expenses Total $ 492,621 $ 548,826 $ 515,414 $ 568,846
Supplies & Services
Communications
$ 2,370
$ 5,000
$ 2,500
$ 5,000
Contractual Services
28,992
45,000
53,579
52,900
District Meetings & Events
14,643
22,400
22,514
34,700
Dues & Memberships
5,684
7,150
7,150
8,150
Insurance
279,465
434,590
379,300
485,000
Office Expense
129
650
400
500
Professional Development
526
8,500
6,500
6,500
Professional Services
43,765
126,000
83,800
56,000
Travel & Conferences
2,845
10,500
8,500
10,500
Supplies & Services Total
$ 378,419
$ 659,790
$ 564,243
$ 659,250
® Financial Summaries I Fiscal Year 2023-24 Budget 8
Page 111 of 193
PROJECT.4
4
® Financial Summaries I Fiscal Year 2023-24 Budget
Page 112 of 193
1 -Year CIP Schedule
PROJECT COST FY2023-24
Planning & Design $ 400,000
Construction (Contract) 13,380,490
Project Management/Inspection 217,510
YLWD Capitalized Labor 408,000
ANNUAL CAPITAL IMPROVEMENT COST TOTAL 1 $ 14,406,000
PROJECT FUNDING FY2023-24
PAY -GO $ 1,461,405
Line of Credit -
Debt Funded 12,944,595
ANNUAL CAPITAL IMPROVEMENT FUNDING TOTAL $ 14,406,000
PROJECT NAME FY2023-24
BNSF Crossing -Veterans Way and S. Highland $ 1,336,061
Golden Ave Waterline 305,498
Hidden Hills BPS Upgrades
255,131
Imperial Waterline Improvement
2,938,333
Mountain View Waterline Replacement
598,938
PRS Rehabilitation Project *Based on AMP & Asset Scores
300,000
Timber Ridge BPS Pump Replacement
4,209,634
Waterline Replacement *Based on AMP & Leak History
2,600,000
Well 22 Equipping
5,000
Well Rehabilitation Project
396,000
Total Water CIP $
12,944,595
Green Crest Lift Station Rehab $
400,000
Main Street Sewer Replacement
552,530
Sewer System Rehabilitation and Replacement Project
508,875
Total Sewer CIP I $
1,461,405
CIP Total $ 14,406,000
CAPITAL OUTLAY FY2023-24
MWDSC & YLWD Heli -Hydrant $ 200,000
Vehicle Replacement 480,000
Security Improvements/Modifications 50,000
Outlav Total $ 730,000
® Financial Summaries I Fiscal Year 2023-24 Budget 10
Page 113 of 1
ITEM NO. 9.5.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: September 7, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Delia Lugo, Finance Manager
SUBJECT: Proposed Update to 2021 Water and Sewer Rate Study
STAFF RECOMMENDATION:
That the Board of Directors determine whether to engage a consultant to complete the study through
(1) the competitive bid process by issuing a Request for Proposals; or by (2) making an exception
and approving a single source purchase as defined and authorized in the District's Purchasing Policy.
BACKGROUND
On July 6, 2023, the Board of Directors directed staff to move forward with an Interim Rate Study to
be completed before the next fiscal year budget cycle. In furtherance of that directive, Staff
communicated with rate setting consultants to prepare an estimated timeline to complete a
comprehensive review of the District's current Board -approved water and sewer rates to ensure that
the District's Cost of Service and Board goals and objectives can and/or are being met.
To be transparent and in compliance with the District's Purchasing Policy to procure such a rate
consultant, there are two options described next by which the Board may direct staff. Option (1)
describes the process and timeline to competitively bid the services of a rate consultant by a request
for proposal. Option (2) describes the exception to that competitive bid process, which is by Single
Source Purchase.
(1) Competitive Bid Process by Request for Proposal (RFP) from Start to Finish:
Prepare a Request for Proposal (Including Legal Review
Distribute Request for Proposal with Response Deadline
Committee Review of RFP and Complete Possible interview(s)
Presentation to the Board on Selected Firm (Agenda Item)
Prepare a Professional Services Agreement (Including Legal
Review)
Kick-off Meeting with Selected Firm — Discuss goals and objectives
of study, selected rate structure, and desired effective date of study
results
Development of Rate Study Draft and Presentation to Board
Development of Administrative Report for study, Board to receive
and file report, and Notice of Public Hearing to be mailed (Prop 218
compliance).
Public Hearing Held - Board Approval of Rates
2-4 weeks
3-4 weeks
2-4 weeks
2-4 weeks
2-4 weeks
1-2 weeks
3-5 weeks
2-4 weeks
7-9 weeks
Page 114 of 193
Estimated Total Time
6-10 Months
(2) Exception to the Competitive Bid Process: Single Source Purchase as Defined and
Authorized in the District's Purchase Policy:
Procurement where: (a) there is a compelling reason for only one source, a preferred brand, like
material, homeland security goods, services, etc., to be procured; or (b) the commodity is unique,
including, but not limited to, acquisition of data processing, telecommunications and word
processing equipment, goods and services; or (c) the purchase of a specific brand name, make or
model is necessary to match existing District equipment or facilitate effective maintenance and
support; or (d) when it is in the best interest of the District to extend or renew a Contract from a
previous contract period, based on satisfactory service, reasonable prices, avoidance of start-up
costs, avoidance of interruptions to District business, or good business practices. Such a
Procurement of $25,000 or greater must be presented to the Board of Directors at the next regular
scheduled meeting. [Sec. 3.23.]
As stated in Section 7.1.2 of the District's Purchasing Policy: "Generally, solicitation of bids or
proposals is preferable whenever practicable.... the competitive solicitation requirements ... may
be waived" for single source purchases. In addition, Section 11 of the District's Purchasing Policy
states: "The District is a County Water District and therefore is not mandated by State law to
competitively bid any purchases .... (Associated Builders & Contractors, Golden Gate Chapter, Inc.
v. Contra Costa Water District (1995) 37 Cal.AppAth 468.) The District has discretion to enter into
non -bid Contracts ... to procure Services ...."
STAFF OPINION AND REQUEST FOR BOARD DIRECTION
Based on the foregoing, it is staff's opinion that the District may procure rate consultant, Sanjay Gaur,
Principal Consultant of Water Resources Economics, by Single Source Purchase because Mr. Gaur's
services satisfy subsection (d) of Section 3.23 above. Specifically, there is (1) an overall cost savings
for the District and its ratepayers, (2) a timely and expedient process on the collection and use of
pertinent data due to Mr. Gaur's familiarity with the water sources available to Orange County
agencies, including the District, (3) the ability to avoid potential start-up costs, and (4) the overall
subject matter expertise and job knowledge to provide timely and efficient professional services for
the effective completion of the 2021 Rate Study update.
As such, the anticipated completion of the Rate Study update under Option (2) would be in the range
of 6-10 months from the date of Board approval versus 4-6 months under Option (2). Based on
preliminary discussions, staff estimates the approximate cost to update the 2021 Rate Study to be
$60,000 - $85,000, depending on how many funds and which rates are studied.
Staff asks that the Board review this information and consider whether to replace the current 2021
rate schedules and if so, whether to procure a rate consultant under Option (1) or (2).
Page 115 of 193
ITEM NO. 9.6.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: September 7, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary
SUBJECT: Amendments to Board of Directors' Policies and Procedures Manual
RECOMMENDATION:
That the Board of Directors consider the proposed and any additional amendments to the Policies
and Procedures Manual and adopt Resolution No. 2023 -XX approving said amendments.
BACKGROUND:
The Board routinely reviews its policies and procedures manual to determine if any amendments are
desired. Revisions were last adopted by resolution in January 2023 and then by minute order in April
2023. Since that time, the Board has discussed other revisions related to travel expense payment
and reimbursement, and designation of voting representatives for association elections, among a few
other topics. General counsel, labor counsel, and staff have also noted proposed amendments to
provide additional clarification and align with current practice and new legislation. Any amendments
adopted relating to the provision of payment and reimbursement of travel expenses will need to be
reflected in the employee policy.
STRATEGIC PLAN INITIATIVES:
G5 2D - Maintain a strong District culture and ethics as described in core values.
1. 2023 BOD Policies and Procedures Manual - REDLINE
2. Resolution No. 2023 -XX - Amending Board Policy and Procedures Manual
3. 2023 BOD Policies and Procedures Manual - FINAL DRAFT
Page 116 of 193
YORBA LINDA
WATER DISTRICT
Board of Directors
Policies and Procedures Manual
Last Amended january 5, 2023
Resolution No. 2023-XXO-1
Page 117 of 193
TABLE OF CONTENTS
1.0 PURPOSE AND SCOPE..................................................................................................................................3
2.0 DISTRICT MISSION, VISION AND CORE VALUES.......................................................................................4
2.1 Mission Statement........................................................................................................................... 4
2.2 Vision................................................................................................................................................. 4
2.3 Core Values......................................................................................................................................4
3.0 BASIS OF BOARD AUTHORITY......................................................................................................................4
4.0 DUTIES, RESPONSIBILITIES AND CONDUCT................................................................................................5
4.1 Board and General Manager Duties and Responsibilities.......................................................5
4.2 Board Members' Code of Conduct and Ethics........................................................................8
5.0 COMPOSITION, TERMS AND VACANCY.................................................................................................14
6.0 OFFICERS.....................................................................................................................................................16
6.1 President and Vice President...................................................................................................... 16
7.0 APPOINTED STAFF AND OTHERS...............................................................................................................17
7.1 General Manager, Secretary, Assistant Secretary and Treasurer ......................................... 17
7.2 District Leaal and Labor Counsel............................................................................................... 18
7.3 District Auditor................................................................................................................................ 18
7.4 Consultants.....................................................................................................................................19
8.0 COMMITTEES...............................................................................................................................................19
9.0 DIRECTORS' COMPENSATION, BENEFITS AND EXPENSE REIMBURSEMENT..........................................19
9.1 Directors' Compensation............................................................................................................. 19
9.2 Benefits............................................................................................................................................21
9.3 Travel Expense Reimbursement..................................................................................................21
9.4 District Issued Credit Cards..........................................................................................................24
9.5 Communications Exoense Reimbursement.............................................................................24
9.6 Disclosure of Expenditures/Reimbursements............................................................................26
10.0 BOARD MEETINGS, GENERAL....................................................................................................................26
10.1 Regular Meetings.......................................................................................................................... 26
10.2 Special Meetings...........................................................................................................................27
10.3 Emergency Meetings...................................................................................................................27
11.0 BOARD MEETINGS, AGENDAS..................................................................................................................27
11.1 Agendas......................................................................................................................................... 27
11.2 Order of Business........................................................................................................................... 30
12.0 BOARD MEETINGS, MINUTES.....................................................................................................................33
13.0 BOARD MEETINGS, CONDUCT..................................................................................................................33
13.1 Guidelines for Discussion.............................................................................................................. 33
14.0 BOARD ACTIONS AND DECISIONS..........................................................................................................34
15.0 EXHIBITS AND APPENDIXES.......................................................................................................................35
2
Page 118 of 193
■ i1
1.0 PURPOSE AND SCOPE
1.1 The purpose of this manual is to provide a compilation of policies and procedures
approved by the Board to facilitate the proper conduct of District business. Each Director
shall be provided with a copy of this manual when assuming office and as revisions are
Yorba Linda Water District Board of Directors' Policies and Procedures Mangy 3
Page 119 of 193
adopted,
with the PGI G eS GrGI rrGGed, ,res GGRtG;Red hero n, If any portion of this manual is in
conflict with federal or state law or regulations that apply to the District, said legislation
or regulations shall prevail.
2.0 DISTRICT MISSION, VISION AND CORE VALUES
2.1 Mission Statement
Yorba Linda Water District will provide reliable water and sewer services to protect public
health and the environment with financial integrity and superior customer service.
2.2 Vision
Yorba Linda Water District will accomplish our mission to improve the quality of life for
those we serve by:
A. Embracing Proven Technology
B. Improving Customer Satisfaction
C. Providing Efficient and Responsive Operations
D. Ensuring Reliable Infrastructure
2.3 Core Values
The Yorba Linda Water District Board of Directors and staff are guided in everything we
do by the following core values:
Integrity- We demonstrate integrity every day by practicing the highest ethical standards
and by ensuring that our actions follow our words.
Accountability - We acknowledge that both the Board and staff of the District are
accountable to the public that we serve, as well as to each other.
Responsibility - We take full responsibility for our actions. We maintain a commitment of
courtesy, assessment, and resolution with all customer concerns.
Transparency - We listen to our customers and communicate openly about our policies,
processes, and plans for the future.
Teamwork - We work together by sharing information and resources to achieve common
goals.
Respect - We ensure every voice of the District is treated with dignity and civility;
differences are valued and individual abilities and contributions are recognized.
3.0 BASIS OF BOARD AUTHORITY
4
Page 120 of 193
3.1 The District is a County Water District, organized and existing under the County Water
District Law (WC § 30000 et seg.). The Board is the legislative body, and functions as the
District's policymaking body (WC § 30575. It can only function as a unit. ApGrt +rern +ho„
i--R#-,Individual Directors have no authority with regard to any aspect
of District business.
3.2 As individuals, Directors may not commit the District to any policy, act, or expenditure
without prior Board approval nor give direction to the General Manager, staff, legal
counsel or consultants without prior Board approval (see also Section 4.1 A). Directors do
not represent any fractional segment or region of the community but are part of a
legislative body that represents and acts for the District as a whole. Since Directors are
elected officials, no Director may delegate his/her authority to act as a Director.
4.0 DUTIES, RESPONSIBILITIES AND CONDUCT
4.1 Board and General Manager Duties and Responsibilities
A. The Board's primary responsibility is the formulation and evaluation of District
policy. The Board establishes goals, objectives, expectations, and measurement
criteria for the General Manager's performance. D,irec�ersG-re—The Board is
responsible for monitoring District progress in attaining its goals and objectives
while pursuing its mission. The Board,,,epAbe4;Tshall provide policy direction and
instructions to the General Manager on matters within the authority of the Board
by a majority vote during a duly convened meeting of the Board. The General
Manager is responsible for running the District's business. The General Manager
may delegate Rroutine matters concerning operational aspects of the District to
District staff Gre deleGated te orefessieRGI stGff members bv the GeRerGl MGRGGe .
B. IRerd To assist in the governance of the behavior between and among
members of the Board, the following practices shall be observed:
1. The dignity, style, values and opinions of each Director shall be respected.
2. Responsiveness and attentive listening in communication is encouraged.
3. The needs of the District's constituents shall be the priority of the Board of
Directors.
4. Directors shall commit themselves to emphasizing the positive, avoiding
double talk, hidden agendas, gossip, backbiting, and other negative forms
of interaction.
5. Directors shall commit themselves to focusing on issues and not
personalities. The presentation of the opinions of others shall be
encouraged. Cliques and voting blocks based on personalities rather than
issues shall be avoided.
Yorba Linda Water District Board of Directors' Policies and Procedures ManLl- ' 5
Page 121 of 193
6. Differing viewpoints are healthy in the decision-making process. Individuals
have the right to disagree with ideas and opinions, but without being
disagreeable. Once the Board takes action, Directors shall commit to
supporting said action and not create barriers to the implementation of
said action.
C. IR To maintain effective working relationships and support the chain of
command, the following procedures shall be followed:
1. Board members shall address matters within the authority of the General
Manager through the General Manager, not directly through District
employees, legal counsel, or consultants.
2. Accordingly, individual Directors' requests for information as necessary to
assist in decision making and policy direction shall always be made to the
General Manager.
3. Requests for readily available written information, documents, reports,
studies, or analyses shall not require formal Board approval.
4. Requests that require more than four hours of staff or consultant time for
compilation, or if they require less than four hours but are of a recurring
nature, shall be approved by a majority vote of the Board during a duly
convened meeting.
5. Responsive materials to Directors' requests for information shall be
distributed by the General Manager or his/her designee to all Board
members at the same time.
6. If the General Manager's response is deemed inadequate, a Director may
contact the Board President or raise the issue directly at a Board meeting,
where the Board shall determine by majority vote whether or not the issue
warrants attention and if so, schedule it for a future meeting.
7. The General Manager or his/her designee's time spent with Directors or
responding to Directors' requests shall also be tracked and made available
to the Board for evaluation on a quarterly basis.
8. If the General Manager anticipates being unavailable, he/she shall notify
the Board in advance and provide a designee contact.
9. When the General Manager is unavailable in person or by technological
means, Board members, at their discretion, may contact the General
Manager's designee.
10. Board members shall refrain from making requests directly to District
employees or legal counsel to undertake analysis, perform work
assignments or change the priority of work assignments. District employees
have been instructed to notify the General Manager of all requests
received from a Board member within 48 hours.
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 6
Page 122 of 193
11. If approached by an employee concerning District policy, Board members
shall direct inquiries to the appropriate staff supervisor or General Manager.
12. In handling complaints from residents and property owners of the District,
said complaints shall be referred directly to the General Manager.
13. In handling matters related to public safety, concerns shall be reported to
the General Manager or the District office. Emergency situations shall be
dealt with immediately by seeking appropriate assistance.
14. In seeking clarification for policy -related concerns, especially those
involving personnel, legal action, land acquisition and development,
finances and programming, said concerns shall be referred directly to the
General Manager.
D. The work of the District is a team effort. All individuals shall work together in the
collaborative process, assisting each other in conducting the affairs of the District.
1. When responding to constituent requests and concerns, Directors shall be
courteous, responding to individuals in a positive manner and routing their
questions through appropriate channels.
2. Directors shall develop a working relationship with the General Manager
wherein current issues, concerns and District projects can be discussed
comfortably and openly.
3. Directors shall function as a part of the whole. Issues shall be brought to the
attention of the Board as a whole, rather than to individual members
selectively.
E. Directors shall attend all meetings of the Board, including committee, agency,
and intergovernmental meetings to which they may be assigned, unless there is
good cause for absence, and be properly prepared for participation and
deliberation.
F. Should a Director have a question related to an agenda item when preparing for
a meeting, such questions should be submitted to the General Manager at least
24 hours in advance of the meeting.
G. New Directors shall participate in a minimum of six hours of basic governance
training within one year from the first day of service with the District. Participation
in the Governance Foundations course, offered by the California Special District
Association's Special District Leadership Academy or Special District Leadership
Foundation approved equivalent, shall satisfy the basic governance training
requirement.
H. The Board shall review the policies and procedures contained in this manual
biennially or more often as required.
I. The Board may determine to s"ryo perform an assessment of the governing
body's effectiveness and its relationship with staff eR GR GRR GI bee s befere
nG+�3; ". The BeGrd PnGy utilizinge the survey included in this manual (see
Exhibit B) or choosin_ce another method for accomplishing this task.
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 7
Page 123 of 193
4.2 Board Members' Code of Conduct and Ethics
A. It is the policy of the District to require the highest standards of ethics from its Board
members. The operation of the District requires that bLdecisions and policy be
made within the proper channels of governmental structure, u#fa-a# the public
office not be used for personal gain, and u#taa# all individuals associated with the
District remain impartial and responsible towards the public. Accordingly, it is the
policy of the District that Board members shall maintain the highest standard of
personal honesty and fairness in carrying out their duties. The following are
requirements for ethical conduct to be followed by the Board:
1. Board members are obligated to uphold the Constitution of the United
States and the Constitution of the State of California, and to uphold the
laws of national, state and local governmental agencies. Board members
shall comply with all applicable laws regulating their conduct, including
conflicts of interest, financial disclosure and open government laws. It is the
responsibility of Board members to conduct themselves both professionally
and personally in a manner above reproach and to avoid the appearance
of impropriety.
2. New Directors shall participate in a minimum of two hours of ethics
compliance training and two hours of harassment prevention training as
soon as practical, but not more than six months, from the first day of service
with the District and at least once every two years thereafter. A Director
who serves on more than one local agency board may satisfy this
requirement by obtaining such training once every two years without
regard to the number of boards on which he/she serves. The District shall
provide information regarding available training on an annual basis. All
Directors shall provide a copy of proof of participation in these trainings to
the District. Copies of proofs of participation shall be considered public
documents and shall be retained for a minimum of five years (GC
53235.2(b)).
3. Board members ithe perferrnGRGe ef it effiGielrJ'�S G a
reSPG sihili+ion shall neither harass nor discriminate against any individual on
the basis of their protected classification (s), the perception of any
individuals protected classification (s), or because the individual associates
with a person who has or is perceived to have a protected classification (s).
The term "pP-rotected cC-lassification" includes race (including but not
limited to, hair texture and protective styles), religion or religious creed,
color, sex (including gender, gender identity, gender expression,
transgender, pregnancy, childbirth,-, GRd breastfeeding or related medical
conditions(, sexual orientation (including heterosexuality, homosexuality,
and bisexuality), national origin, ancestry, citizenship status, marital status,
age (40 or over), medical condition, genetic characteristics or information,
military or veteran status, aid—physical or mental disability (whether
perceived or actual), reproductive health decision-making, and any other
basis protected by law. No Board member shall grant any unfair or
inappropriate consideration, treatment, or advantage to any individual or
group beyond that which is available to others or groups with the same
circumstances. No Board member shall retaliate against any individual
because the individual enaaaed in protected activity. The term "protected
Yorba Linda Water District Board of Directors' Policies and Procedures ManLl- ' 8
Page 124 of 193
activity" includes, but is not limited to: (a) making a request for
accommodation for a disability; (b) making a request for accommodation
for religious beliefs; (c) making a complaint against a Board member; (d),
opposing violations of this manual; or (e) participating in any investigation
or procedures undertaken pursuant to this manual.
a. Any Board member who receives a complaint/report regarding
harassment, discrimination or retaliation shall immediately report it to
the General Manager. The General Manager, in consultation with
legal counsel, will determine what level of investigation and
response is necessary.
b. If a Board member is the subject of a complaint, the General
Manaaer and District Counsel will hire an outside investiaator, as
appropriate, to investigate the complaint. The investigation shall be
conducted in a way that ensures, to the extent feasible, the privacy
of the parties involved.
i. The investigation will typically include interviews with the
reporting individual, the accused, and any other person who
is believed to have relevant knowledge concerning the
allegations. Any Board member who is identified as a subject
or witness in the investigation must cooperate with the
investigator, including by submitting to an interview. Anx
Board members interviewed by the investigator shall not
discuss the interview with any individuals or District
employees. Any retaliation by a Board member against the
reporting individual or any individuals who participate in the
investigation is prohibited.
ii. The investigator shall submit a written report to the General
Manaaer and District Counsel. The General Manaaer and/or
District Counsel will consult with the Board members who are
not a subject of the investigation about the results of the
investigation and any remedial action, if necessary, designed
to end any violations of this manual. Any Board member
found to have discriminated, harassed, or retaliated against
any individual may be subject to appropriate sanction or
censure as determined by the Board members who are not a
subject of the investigation.
iii. The District will take reasonable steps to protect the reporting
party from further harassment, discrimination, and/or
retaliation.
iv. The investigation report is attorney work -product and
attorney-client privileged and the Board members who are
not a subject of the investigation will not waive the privileges
and disclose the investigation report except as it deems
necessary to support a disciplinary action, to take remedial
action, to defend itself in adversarial proceedings, or to
comply with the law or a court order. At the conclusion of the
investiaation, the General Manaaer and/or District Counsel
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 9
Page 125 of 193
will notify the appropriate persons of the disposition of the
investigation.
3-.v. Subsection A.3. is based primarily on the Harrassment,
Discrimination, and Retaliation Prevention Policy (POL-7010-
005) which applies to District employees and others.
Accordingly, the General Manager and District Counsel may
rely on language in that Policy, which does not conflict with
Subsection A.3., to implement Subsection A.3.
4. Except where specifically authorized by the General Manager in the public
interest, no Board member shall knowingly use or permit the use of District -
owned vehicles, equipment, telephones, materials or property, nor require
a District employee to perform services for personal convenience or profit.
Board members shall safeguard the District's property, equipment, moneys,
and assets against unauthorized use or removal, as well as from loss due to
criminal act or breach of trust.
5. Board members shall not disclose information that legally qualifies as
confidential to unauthorized individuals without approval from a majority
vote of the Board and consultation with legal counsel. This includes
information that (1) has been received during a Closed Session; (2) is
protected from disclosure under the attorney/client or other evidentiary
privilege; or (3) is not required to be disclosed under the California Public
Records Act IGC § 7920 et seg.). A Board member may make a
confidential inquiry or complaint to a district attorney or grand jury
concerning a perceived violation of law, including disclosing facts to a
district attorney or grand jury necessary to establish the alleged illegality of
a District action. Prior to disclosing confidential information, however, a
Board member shall first bring the matter to the attention of either the
General Manager, District Counsel, and/or pros drier+ ^r the full Board in
closed session.
6. Board members shall avoid conflicts, or perceived conflicts of interest in
connection with District decisions and activities (GC § 1090J.
a. A Board member shall not have a financial interest in a contract with
the District, which includes the purchase or sale of goods and
services. The Board shall not authorize any District contract if a Board
member is financially interested in the contract.
b. A Board member shall not participate in the discussion, deliberation
or vote on a matter before the Board, or attempt to influence a
decision of the Board, if the Board member has a financial interest,
which is prohibited under California law. If a Board member believes
that he/she may be disqualified from participation in the discussion,
deliberations or vote on a particular matter due to a financial
interest, the following procedures shall be followed:
L If a Board member becomes aware of the potential conflict
of interest before a Board meeting at which the matter will be
discussed or acted on, the Board member shall notify the
Yorba Linda Water District Board of Directors' Policies and Procedures ManL1- 10
Page 126 of 193
General Manager and legal counsel of the potential conflict
of interest so that a determination can be made whether it is
a disqualifying conflict of interest.
H. If it's not possible for a Board member to discuss the potential
conflict with the General Manager and legal counsel before
the meeting, or if the Board member does not become
aware of the potential conflict until during the meeting, the
Board member shall immediately disclose the potential
conflict during the Board meeting (see Exhibit C), so that there
can be a determination as to whether it is a disqualifying
conflict of interest.
iii. Upon a determination that there is a disqualifying conflict of
interest, the Board member shall: (1) publicly identify the
interest that gives rise to the conflict or potential conflict in
sufficient detail to be understood by the public; (2) recuse
themselves from participating in the discussion, deliberation
or vote on the matter for which a conflict of interest exists,
which shall be so noted in the Board minutes; and (3) leave
the room until after the discussion, vote and any other
disposition of the matter is concluded. The Director shall not
be counted toward achieving a quorum while the item is
discussed. This process also applies when the disqualifying
conflict of interest is on the Consent Calendar except the
Director is not required to leave the room.
C. A Board member shall not recommend the employment of a relative
to the District or to a vendor, contractor or consultant known by the
Board member to be bidding or negotiating a contract with the
District.
7. To avoid non-compliance with the Ralph M. Brown Act (GC § 54950 et
se. , Directors are prohibited from sending and receiving electronically
produced messages during meetings.
8. For a period of one year after leaving office, former Board members shall
not represent any non-governmental entities before the District for
compensation. This restriction shall not apply to governmental entities.
B. Board members are prohibited from soliciting political funds or contributions at
District facilities and prohibited from using the District's seal, trademark, logo,
branding, stationary or other indicia of the District's identity, in any solicitation for
political contributions contrary to State law. A Board member shall not accept,
solicit or direct a political contribution from:
1. District employees or legal counsel.
2. Consultants or contractors used by the District in the past 12 months.
3. Individuals, entities, vendors, consultants, sub -consultants, contractors, or
sub -contractors which have a personal or financial interest in a contract or
Yorba Linda Water District Board of Directors' Policies and Procedures Mane 1 1
Page 127 of 193
other matter while it is pending before the District and for 6 months after the
District renders a final decision on that contract or other matter.
3-4. Any other party as prohibited by law.
C. The appointment or election of a Board member to a public entity, other than the
District, may result in action that is contrary or inconsistent with the interests of the
District and could result in loss of the member's position of the Board. Board
members may, with consent of the Board, consult with legal counsel and the
Board may authorize a request for an opinion from the Attorney General of the
State of California as to the incompatibility of offices.
D. No Board member shall receive or agree to receive, directly or indirectly, any
compensation, reward, honoraria or gift from any source except for recognition
from the District for any action related to the conduct of the District's business. A
Board member shall not accept gifts that exceed the limitations specified in
California law. Any and all gifts, campaign contributions, income and financial
information shall be disclosed as required under the provisions of the Political
Reform Act of 1974 and applicable regulations adopted by the Fair Political
Practices Commission.
E. Board members and persons elected or appointed, who have not yet assumed
office as members of the Board, shall fully comply with the provisions of the Ralph
M. Brown Act (GC § 54950 et seg.).
F. The General Manager has primary responsibility for (1) ensuring compliance with
the District's personnel policies and procedures; (2) ensuring that District
employees do not engage in improper activities; (3) investigating allegations of
improper activities; and (4) taking appropriate corrective and disciplinary actions.
The Board ensures that the General Manager is eper *4gmanaging the District
according to the law and the policies approved by the Board.
1. Board members shall disclose to the General Manager, to the extent not
expressly prohibited by law, improper activities within their knowledge.
Board members shall not interfere with the General Manager's
responsibilities in identifying, investigating and correcting improper
activities, unless the Board determines the General Manager is not properly
carrying out these responsibilities.
2. A Board member shall not directly or indirectly use or attempt to use the
authority or influence of their position to intimidate, threaten, coerce,
command or influence any person for the purpose of preventing such
person from acting in good faith to bring to the attention of the General
Manager or the Board any information that, if true, will constitute a work-
related violation by a Board member or District employee of any law, er
regulation, or this manual. This includes, but is not limited to (1)
misappropriation or waste of District funds; (2) abuse of authority; (3)
creating substantial danger to public health or safety by an act or omission
of a District official or employee; (4) use of a District office or position or of
District resources for personal gain; or (5) a conflict of interest of a Board
member or employee.
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 12
Page 128 of 193
G. Directors are not subject to the District's Conflict of Interest Codes, but are subject
to the disclosure requirements of the Political Reform Act (GC § 87100 et seq.; GC
87203. Directors are required to file a Statement of Economic Interests (Form
700) with the County when assuming office, on an annual basis thereafter, and
when leaving office. Filing of these forms shall be performed using the County's
e -file system.
H. Directors appointed to other agency's boards (e.g. OCSanQ or ACWA-JPIA) shall
be required to file Form 700's in accordance with that respective agency's
Conflict of Interest Codes.
H.
I. The following procedures shall be followed when any member of the Board
reasonably believes that another member of the Board has engaged in alleged
misconduct or has failed to act in the best interests of the District. These
procedures shall not be effective in any case in which a non -board member seeks
redress for alleged misconduct by a Board member. While the Board has
discretion in deciding the actions it may choose to take in response to a
complaint, this section provides definitions and procedures related to three types
of actions: admonition, sanction, and censure.
1. Admonition is the least severe form of action. An admonition may typically
be directed to all members of the Board, reminding them that a particular
type of behavior is not in the best interests of the District, and that, if it occurs
or is found to have occurred, could cause a member to be subject to
sanction or censure. An admonition may be issued in response to a
particular alleged action or actions, although it will not necessarily have to
be triggered by a complaint of misconduct. An admonition may be issued
by the Board prior to any findings of fact regarding any complaint, and
because it is a warning or reminder, will not necessarily require an
investigation.
2. Sanction is the next most severe form of action. Sanction shall be directed
to an individual member of the Board based on a particular action (or set
of actions) that is determined to be misconduct but is considered by the
Board not to be sufficiently serious to require censure. A sanction may be
based upon the Board's review and consideration of a complaint. A
sanction may be issued by the Board, and because it is not punishment or
discipline, will not necessarily require an investigation.
3. Censure is the most severe form of action. Censure is a formal statement
of the Board officially reprimanding one of its members. It is a punitive
action, which serves as a penalty imposed for misconduct, but it carries no
fine or suspension of the rights of the member as an elected official. It can
however, include such actions as the disapproval of expense
reimbursement requests, de -authorization of attendance at conferences,
seminars, and other activities at District expense, removal of the member
from Board committee, agency and intergovernmental meeting
assignments, and other such remedies as may be deemed appropriate by
the Board. Censure shall only be used for cases in which the Board
determines that the misconduct is a serious offense. In order to protect the
overriding principle of freedom of speech, the Board shall not impose
censure on any of its members for the exercise of his/her First Amendment
rights, no matter how distasteful the expression was to the Board or the
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 13
Page 129 of 193
District. However, nothing herein shall be construed to prohibit the Board
from collectively condemning and expressing their strong disapprobation
of such remarks. Before the imposition of a censure, the Director accused
of a violation shall be entitled to written notice of the allegation, the right
to provide a written response to the allegation, and an opportunity to
respond in writing as to the results of an investigation.
J. All complaints shall be submitted in writing to the General Manager and/or the
District's legal counsel for review and determination as to whether there is
sufficient basis for further action. Complaints that specifically seek admonition,
sanction or censure as a specific remedy shall be treated as a request for that
remedy. Once a complaint has been filed, the General Manager, in conjunction
with legal counsel, shall bring the matter before the Board. The Director named in
a complaint shall be given an opportunity to respond to the complaint in writing.
If the Board determines, in consultation with legal counsel, that an investigation is
warranted, the Board shall initiate an investigation by the appropriate investigator,
entity or authority, as determined in the reasonable discretion of the Board. In the
event of such an investigation, a report of the findings of said investigation, along
with the accused Director's written response to the report, shall be presented to
the board for majority action. If there is no merit, the matter shall be disposed of
with no further action. When the Board decides, based upon findings and the
accused Director's defense, that a violation has occurred, it may choose to
impose one of the above listed internal remedies. Any action taken by the Board
to impose a sanction or censure, shall be taken by way of written resolution.
K. At any point during any of these processes, the Board may refer the matter, as
appropriate, to the Orange County District Attorney or other proper authorities for
possible investigation, enforcement or prosecution. Prior to or following such
referral, the Board may also proceed with any of the actions described in this
section.
5.0 COMPOSITION, TERMS AND VACANCY
5.1 The District shall have a Board of five Directors each of whom, whether elected or
appointed, shall be a voter of the District (WC § 30068; WC § 30500 et seg J.
5.2 The term of office of each Director, other than Directors appointed to fill an unexpired
term, shall be four years (WC § 30502. Terms of office are staggered, with elections held
in November of every even numbered year (WC § 30700.
5.3 Elections are held at large, which means that all voters throughout the District have the
opportunity to vote for any person seeking election (EC � 10500 et seg.).
5.4 Before entering upon the duties of his/her office, each Director shall take and subscribe
the official oath and file it with the Secretary. The oath of office may be taken before
the Secretary, any member of the Board, or any officer authorized by law to administer
oaths (WC § 30509-30510).
5.5 Each Director elected or appointed shall hold office until his/her successor qualifies WC
30506).
5.6 If a person elected fails to qualify, the office shall be filled as if there were a vacancy in
the office (WC § 305031.
14
Page 130 of 193
5.7 From time to time a vacancy may occur on the Board for a variety of reasons. An office
becomes vacant on any of the following events before the expiration of a Director's term
(GC � 1770 et seg.):
A. Death of an incumbent;
B. A court's declaration that the incumbent is physically or mentally incapacitated;
C. Resignation;
D. Removal from office;
Ceasing to be an inhabitant of the District;
Absence from the state beyond periods allowed by law;
G. Ceasing to discharge the duties of the office for three consecutive months;
H. Conviction of a felony;
I. Refusal or neglect to file required oath of office;
J. Declaration by a competent tribunal that election or appointment is void; or
K. Commitment to a hospital or sanitarium by a court of competent jurisdiction.
5.8 All vacancies occurring in the office of Director shall be filled pursuant to Section 1780 of
the Government Code (see also WC § 30504). The District shall notify the county elections
official of the vacancy no later than 15 days after the Board is notified of the vacancy or
the effective date of the vacancy, whichever is later.
A. The remaining members of a five person board may fill a vacancy by
appointment. The appointee shall hold office until the District general election 130
days or more after the effective date of the vacancy. Appointments shall be
made within 60 days after the effective date of the vacancy. Notice of the
vacancy shall be posted in three or more conspicuous places within the District
and published in a newspaper of general circulation at least 15 days prior to an
appointment. The remaining members may call an election to fill the vacancy
within 60 days of the vacancy, in lieu of an appointment, on the next available
election date provided by Chapter 1 of Division 1 of the Election Code that is 130
days or more after the vacancy.
B. If the vacancy is not filled or an election called within 60 days of the vacancy, the
County Board of Supervisors may fill the vacancy within 90 days of the vacancy or
order the District to call an election to fill the vacancy.
C. If neither (A) or (B) has occurred within 90 days, the District shall call an election to
be held on the next available election date provided by Chapter 1 of Division 1
of the Election Code that is 130 days or more after the vacancy occurs.
D. If the remaining Board falls below a quorum, the Board of Supervisors may waive
the 60 day period provided in (A) and appoint immediately, or may call an
Yorba Linda Wate, District Board of Directors' Policies and Procedures Mane - 15
Page 131 of 193
election to fill the vacancy under Chapter 1 of the Election Code. The Board of
Supervisors shall only fill enough vacancies to provide a quorum.
Appointees shall hold office until the next District general election. Electees shall
hold office for the unexpired balance of the term of office.
5.9 If a Director's place of residence is moved outside District boundaries, and if within 180
days of the move the Director fails to reestablish a place of residence within the District,
it shall be presumed that a permanent change of residence has occurred and that a
vacancy exists on the Board (GC § 1770; WC , 30508 .
6.0 OFFICERS
6.1 President and Vice President
A. A President and Vice President of the Board shall be elected annually at the
District's reorganization meeting held at the first regular meeting of the Board in
December of each year. The President shall assume the chair of the Presiding
Officer immediately after election.
B. The President shall make committee, agency, and intergovernmental meeting
assignments, subject to consent of the Board, annually by the first meeting of the
Board of Directors to be held in January of the subsequent year.
C. If the President is absent from a meeting of the Board, the Vice President shall serve
as the Presiding Officer. If both the President and Vice President are absent, the
Secretary shall take the chair so that the Directors present may elect a Presiding
Officer. Upon late arrival of the President or Vice President at the meeting, the
chair shall be relinquished at the first opportunity not disruptive to the conduct of
business.
D. In the event the President becomes incapacitated or is otherwise unable to act in
his/her official capacity, as determined by a majority vote of the Board, the Vice
President shall serve until the incapacity is cured or relieved. In the event the Vice
President becomes incapacitated or is otherwise unable to act in his/her official
capacity, as determined by a majority vote of the Board, an interim Vice President
shall be elected at the District's next regular meeting of the Board to serve until
the incapacity is cured or relieved.
The Presiding Officer, established pursuant to these policies, shall conduct the
proceedings of the Board.
The Presiding Officer shall sign all ordinances, resolutions and contract documents
approved and adopted by the Board (WC § 30578).
F -.G. The President, or the Vice President in the absence of the President, will serve as
the District's voting delegate for all association elections.
G.H. The President and Vice President of the Board shall serve as the President and Vice
President of the Public Financing Corporation and Chair and Vice Chair of the
Financing Authority. The Officers of the Corporation and the Authority shall be
16
Page 132 of 193
affirmed annually at the District's reorganization meeting held at the first regular
meeting of the Board in December of each year or as necessary.
H-.1. Individuals serving as President or Vice President of the Board and the Corporation,
and Chair and Vice Chair of the Authority, may be removed from office by a
majority vote of the Board.
7.0 APPOINTED STAFF AND OTHERS
Appointed Staff, as defined in this section, shall mean the General Manager, Board Secretary,
Assistant Board Secretary and Treasurer, who are appointed by the Board.
7.1 General Manager, Secretary, Assistant Secretary and Treasurer
A. A General Manager shall be appointed by a majority vote of the Board and serve
at the pleasure of the Board. The General Manager shall perform all duties I set
forth in County Water District Law (WC § 30000 et seq.1, J2Lset forth in these
policies, JaLset forth in the General Manager's contract with the District, ll
imposed by the Board, and min accordance with governing laws and
regulations. In accordance with (1)-(5)y, the General Manager shall: (a-�)
have full charge and control of the maintenance, operation, and construction of
the District's water and wastewaterwepks GFweterwerks systems Af the District (b-2)
have full power and authority to employ and discharge all employeesGRd
G8Si8
fGRfC Gf pleGC� iro• (c3) prescribe the duties of employees GRGI GS SiCf!'YYIfC• (d4)
fix and alter the compensation of employees GRd assist r,+C subject to budget
limitations approved by the Board; (e5) perform other duties imposed by the
Board; and (f6) report to the Board in accordance with the rules and regulations
as adopted by the Board (WC § 30580-30581).
B. A Secretary and Assistant Secretary shall be appointed by a majority vote of the
Board and serve at the pleasure of the Board. The Secretary, or the Assistant
Secretary in the absence of the Secretary, shall attest all ordinances and
resolutions approved and adopted by the Board, countersign all contract
documents approved and adopted by the Board, prepare the minutes of each
meeting held by the Board, and perform all duties LLLset forth in the County Water
District Law (WC § 30000 et seq.), 2Lset forth in these policies, JaLimposed by the
Board, and min accordance with governing laws and regulations.
C. A Treasurer shall be appointed by a majority vote of the Board and serve at the
pleasure of the Board. The Treasurer shall perform all duties LLLset forth in the
County Water District Law (WC § 30000 et segs, L2Lset forth in these policies, jai
imposed by the Board, and min accordance with governing laws and
regulations. The Treasurer shall install and maintain a system of auditing and
accounting that shall completely and at all times show the financial condition of
the District(WC§(WC 30582.
D. A member of the Board shall not serve as the General Manager, Secretary,
Assistant Secretary or Treasurer. The same person may be appointed as General
Manager and Secretary or Secretary and Treasurer. There shall be no additional
compensation for also serving as Secretary, Assistant Secretary or Treasurer if the
individual so serving is an employee of the District.
17
Page 133 of 193
E. The Secretary, Assistant Secretary, and Treasurer of the District shall serve as the
Secretary, Assistant Secretary, and Treasurer of the Public Financing Corporation.
The General Manager, Finance Manager, and Executive Assistant, shall serve as
the Executive Director, Treasurer, and Secretary of the Financing Authority.
Appointed staff of the Corporation and Authority shall be affirmed annually at the
District's reorganization meeting held at the first regular meeting of the Board in
December of each year or as necessary.
The District shall insure against losses caused by an officer or employee of the
District in lieu of providing a bond or bonds. The amount and terms of this
insurance coverage shall be equivalent to the provisions specified in the District's
insurance policy for Crime Coverage - Public Employee Theft. (WC § 30545; GC
53226.3
G. Individuals serving as General Manager, Secretary, Assistant Secretary, or Treasurer
of the Board and the Corporation, and Executive Director, Treasurer, and
Secretary of the Authority, may be removed from their appointments by a majority
vote of the Board.
7.2 District Legal and Labor Counsel
A. The District's Legal and Labor Counsel are law firms that are appointed by the
Board of Directors and report to the Board during Board meetings.
Legal Counsel shall serve as the attorney for the District in all legal matters
pertaining to the operation, maintenance, and other related business of
the District. Legal Counsel shall perform such duties as the Board or General
Manager may request, and shall (1) review all Board actions to insure
legality and acceptability under law; (2) prepare or review legal
documents and provide legal counsel, as required by the Board or General
Manager; and (3) attend and/or participate in Board meetings and other
meetings as directed by the Board or the General Manager.
2. Labor Counsel shall serve as the attorney for the District in all legal matters
pertaining to employment law and other related business of the District.
Labor Counsel shall perform such duties as the Board or General Manager
may request, and shall (1) review all employment related matters to insure
legality and acceptability under law; (2) prepare or review employment
and labor related documents and provide legal counsel, as required by
the Board or General Manager and (3) attend and/or participate in Board
meetings and other meetings as directed by the Board or the General
Manager.
7.3 District Auditor
A. The District's Auditor is a certified audit firm that is appointed by and reports to the
Board, and that conducts the District's annual audit and prepares the District's
annual audit report IWC § 30582). The District's auditor shall be rotated on a
periodic basis. Contracts for independent auditing services shall be awarded for
an initial period of three years, with the option of extending up to two subsequent
years (for a maximum total of five), unless otherwise determined by the Board.
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 18
Page 134 of 193
7.4 Consultants
A. The Board may from time -to -time select, retain, compensate, define the scope
and efforts of, and dismiss consultants to support or provide information to the
Board in developing policy level decisions or in implementing Board actions. In
doing so, the Board shall delegate to the General Manager the responsibility for
day-to-day direction of the work of the consultant.
8.0 COMMITTEES
8.1 From time to time, the Board may establish committees, whether standing or ad hoc, to
assist with the performance of its duties and policy advice. In keeping with the Board's
broader focus, committees shall not direct the implementation of District programs and
projects. Committees shall assist the Board by preparing policy alternatives and
implications for Board consideration. Committees shall not act on the Board's behalf
unless authorized by a majority vote of the Board. Said authorization shall not conflict
with the duties assigned to the General Manager. In order to preserve the organizational
structure and support the chain of command, committees shall not exercise authority
over staff or staff operations.
8.2 The purpose of each established committee shall be reviewed by the Board on an
annual basis, prior to making Director assignments, in order to determine their continuing
relevance.
8.3 The Board previously adopted the Fair Political Practices Commission's (FPPC) Form 806
as the District's official form for reporting public official appointments and has directed
staff to post a completed form on the District's website in accordance with the
requirements set forth in FPPC Regulation 18705.5.
9.0 DIRECTORS' COMPENSATION, BENEFITS AND EXPENSE REIMBURSEMENT
9.1 Directors' Compensation
A. As of January 23, 2003, compensation for members of the Board shall be $150 per
day for each day's attendance at meetings of the Board, GRd ether meetings
attended at the request of the Board, and participation in mandatory training,
including reasonable and necessary travel time (see Appendix 1). Compensation
for any type of service shall not exceed ten days in any calendar month(District
Ord. 03-01; WC § 20202; WC § 30507).
B. Director attendance at events sponsored by LLLthe District or (2) the following
organizations shall be pFeGutheriz sybjeGt to budget get i M tGtieRs GS approved by
the Board subject to budget limitations:
1. Association of California Cities - Oranae Countv (ACC -OC
4-.2. Association of California Water Agencies (ACWA)
2-.3. Association of California Water Agencies - Joint Powers Insurance Authority
(ACWA-JPIA)
3-A. American Water Works Association (AWWA)
5. California Association of Mutual Water Companies (CalMutuals)
4.6. California Association of Sanitation Agencies (CASA)
5-1. California Special Districts Association (CSDA)
19
Page 135 of 193
&.8. California-Nevada Section of American Water Works Association (CA-NV
AWWA)
7-.9. Chambers of Commerce
8. iity, Qe irety GRGI StGtG GGVerRFRe tGI AgeRGieS (Inr-II GIiRg moo+iRgS 4.4h
eIeGted/rvppeiRfed effir-irvlc rVnd StGff )
X10. Colorado River Water Users Association (CRWUA)
40:11. Educational Institutions
44,12. Independent Special Districts of Orange County (ISDOC)
13. Local, State, and Federal Governmental Agencies (Including meetings with
elected/appointed officials and staff.)
42,14. Metropolitan Water District of Southern California (MWDSC or MET)
43.15. Municipal Water District of Orange County (MWDOC)
44.16. Non -political Community Service Organizations
17. Orange County Business Council (OCBQ
W.18. Orange County Local Agency Formation Commission (OC LAFCO)
4-6-.19. Orange County Sanitation District (OCSanQ)
47,20. Orange County Water Association (OCWA)
48-.21. Orange County Water District (OCWD)
22. Santa Ana Watershed Project Authority (SAWPA)
4-9,23. Special District Leadership Foundation (SDLF)
224. Urban Water Institute (UWI)
25. Water Advisory Committee of Orange County (WACO)
226. Water Education Foundation (WEFJ
C. Director attendance at events sponsored by any other organization than those
listed above requires preapproval or ratification by a majority vote of the Board in
order to be considered as an activity for the purposes of compensation.
D. Directors shall complete an Activity Report and Compensation Form (see Exhibit
D) on a monthly basis. Directors have until the 15'" day of the following month to
file said reports with the General Manager or his/her designee. If an activity report
is not returned by this deadline, no compensation shall be paid to the Director for
that reporting period. Exceptions to this provision shall be presented to the Board
of Directors for review and approval.
E. All activity reports shall be reviewed and approved by the President or the Vice
President. The President's activity report shall be reviewed and approved by the
Vice President.
F. Increases in compensation are limited to five percent for each calendar year
following the operative date of the last adjustment (District Ord. 03-01; WC §
20202. The Board shall consider its compensation rate following the
reorganization meeting held at the first regular meeting of the Board in December
of each year. If the Board recommends an increase in the amount of
compensation, an Ordinance shall be considered and adopted by the Board
according to the following procedures:
1. A public hearing shall be held prior to adoption of the Ordinance WC
20203).
2. Notice of the hearing shall be published in a newspaper of general
circulation once a week for two successive weeks prior to the public
hearing (GC § 6066).
Yorba Linda Water District Board of Directors' Policies and Procedures ManLl- ' 20
Page 136 of 193
3. The Ordinance shall become effective 60 days from the date of its final
passage (WC § 202041.
G. The District does not provide any of its Directors with loans.
9.2 Benefits
A. Directors and their eligible dependents may participate in the health benefits
plans provided by the District, including medical, dental and vision plans. The
District shall pay the premium amount for Directors and 2/3 of the pre.—HUM,
erneURferand their eligible dependents. Direeters Gre respGRs.ble fer rl/'Y\,iRg the
i"1rlr RG8 „f the premium rtirv,r,i ir,+ fer eligible d +T Health benefits
provided to Directors shall not be greater than the most generous plan being
offered to any group of District employees. A Director is also eligible for District -
provided post -service health benefits if the following conditions are satisfied: the
Director's term began before January 1, 1995 and continued uninterrupted until
on or after May 27, 2010; and the Director began receiving health benefits from
the District before January 1, 1994. The rate of accrual for post -service health
benefits is one year of benefits for each three years of service to the District as a
Director. In addition to the terms and conditions provided herein, any terms or
conditions set forth in the personnel rules of the District that are applicable to
retiree health benefits shall also apply to post -service health benefits for Directors,
except those conditions relating to good standing and adequate notice of
retirement. Directors are also eligible for District -provided Group Life insurance
and Accidental Death and Dismemberment insurance in amounts up to $50--9,000
each. Additionally, Directors may elect to participate in the District's deferred
compensation plan. Enrollment in any of the above benefits plans is subject to
the rules and restrictions of the plans.
9.3 Travel Expense Reimbursement
A. Directors are encouraged to attend conferences, conventions, meetings,
symposiums, intergovernmental meetings and legislative sessions relating to the
mission of the District. Directors shall receive reimbursement or payment of
expenses, according to District rules, incurred in the performance of their duties as
required or authorized by the Board. Attendance at an event must be
preapproved or ratified by a majority vote of the Board during a duly convened
meeting in order to be considered as an activity for the purposes of payment or
reimbursement of travel expenses. Directors' rates for reimbursement and
payment of travel expenses shall not be greater than rates specified for District
employees.
B. Directors shall be reimbursed for actual costs to attend activities as follows:
Flight:
Coach or Economy Class
Car Rental:
Most Economical Size Vehicle,
Government/Group Rate
Lodging:
Published Conference Group Rate, Equally
Comparable or Lower Rate, Government
Rate, or GSA Rate (See Section D)
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 21
Page 137 of 193
Meals: $90 Per Day
Actual and Necessary Expenses: $30 Per Day
C. Expenditures for lodging, meals, and transportation shall provide for reasonable
and necessary comfort and convenience. Directors shall be mindful that public
funds are being spent and that only a reasonable and necessary level of expense
is warranted. Add-on expenses such as upgrades, early boarding, and early
check-in shall not be considered reimbursable.
D. When available, Directors must use coach or economy class for commercial travel
and the published conference group rate, an equally comparable or lower rate,
or government rate for lodging. If these rates are not available, the reimbursable
amount shall be limited to the per diem rates set forth by the US General Service
Administration (GSA) at http://www.asa.aov.
For travel by personal vehicle, mileage shall be reimbursed at the standard rate
adopted by the US Internal Revenue Service in effect at the time of travel.
Personally owned vehicles used in the conduct of District business must be insured
for property and liability damage in an amount not less than the minimum limits
required by the California Financial Responsibility Act. In no case shall the amount
paid for mileage reimbursement for use of a personally owned vehicle used for
travel in lieu of air travel exceed the cost of coach or economy class or equivalent
airfare based on the date the Director registered to attend an activity or conduct
business on behalf of the District.
F. Reimbursement for taxi, rideshare, rail, bus, or other reasonable ground
transportation shall be for the actual costs plus tip not to exceed 20% and
applicable taxes.
G. Reimbursement for parking and toll charges shall be for actual costs.
H. Meal expenses include the reasonable and necessary costs of meals and
beverages, not including alcoholic beverages. Meal expenses shall be
reimbursed on a daily basis not to exceed $90 per day. Meal expenses for partial
days shall be reimbursed on a meal by meal basis as follows: $20 for breakfast, $30
for lunch, and $40 for dinner. Said maximums for meal expenses exclude taxes
and gratuities which are considered actual and necessary expenses (see Section
9.3. G). Any amount spent over the daily or partial day reimbursable amounts set
forth in this section may not be deducted from another day's reimbursable
amount during that same activity. Additionally, any amounts not spent over the
daily or partial day reimbursable amounts set forth above may not be added to
another day's reimbursable amount during that same activity. No reimbursement
shall be provided for alternative meals when the District has paid for the cost of
the activity including any incorporated meals. Attendance at receptions before
dinner shall not be considered a meal.
I. Actual and necessary expenses include taxes and gratuities for meals, tips for
drivers, baggage carriers, and hotel staff. This does not include the cost of laundry,
cleaning or pressing of clothes, or telephone calls.
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 22
Page 138 of 193
J. Reimbursement of all reasonable and necessary expenses for internet service to
conduct District business while traveling shall be for actual costs.
K. Arrangements for transportation, lodging, or registration fees that have
cancellation or change penalties shall be carefully monitored by the requesting
Director. If a cancellation or change occurs due to a personal request or
obligation of the Director, they will be responsible for paying the corresponding
penalty, except when determined by a majority vote of the Board during a duly
convened meeting that the reason for the cancellation was legitimate and
authorized.
L. The District shall not incur any costs for a spouse, or other accompanying person.
M. If an expense does not fall within the reimbursement rates identified in this policy,
it must be preapproved by a majority vote of the Board in a public meeting.
N. In order to obtain reimbursement for qualified expenses, the following procedures
must be followed:
1. Directors shall submit a completed Travel Expense Reimbursement Form
(see Exhibit E) for conference, convention, or symposium attendance,
together with all original itemized receipts and corresponding route maps,
within 60 calendar days following the attended event, with the exception
of expenses incurred during the month of June. Requests for reimbursement
of travel expenses incurred during this period must be submitted within 30
calendar days of the attended event for the purposes of financial reporting
at the end of the fiscal year.
2. Directors shall also submit a completed Meeting and Mileage Expense
Reimbursement Form (see Exhibit F) for local meeting attendance, together
with all original itemized receipts and corresponding route maps, within 60
calendar days following the attended event, with the exception of
expenses incurred during the month of June. Requests for reimbursement
of meeting and mileage expenses incurred during this period must be
submitted within 30 calendar days following the attended event for the
purposes of financial reporting at the end of the fiscal year.
3. If the Director does not file an expense report within the above listed
deadlines, the District will not reimburse mileage or out-of-pocket expenses.
Exceptions to this provision shall be presented to the Board of Directors for
review and approval.
4. For any activity that the District prepays expenses, the Director is still
required to file an expense report to ensure that any expenses prepaid by
the District are properly accounted for. Staff shall assist Directors with these
reports as needed. To enforce the timely filing of expense reports the
District may, by majority vote of the Board, stop prepaying conference and
travel expenses.
5. All expense reimbursement requests shall be reviewed and approved by
the President or Vice President. The President's requests shall be reviewed
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 23
Page 139 of 193
and approved by the Vice President and vice versa, or by another
available Director.
6. With the exception of mileage reimbursement, any expense shown on the
form must have a corresponding, attached original itemized receipt or
other verification document. Summary receipts for meals cannot be
accepted as a verification document.
7. If a receipt is lost or not provided, the Director must submit a completed
Missing Receipt Affidavit Form (see Exhibit G) as substantiation of the
expense.
8. Directors shall also submit a completed Miscellaneous Gratuities Form (see
Exhibit H) for such expenses paid in cash without a receipt.
9. All forms, receipts and verification documents shall be public documents
subject to redaction of any confidential information, such as credit card
numbers.
O. A Director shall not attend a conference or training event for which there is an
expense to the District if it occurs after the Director has announced his/her
pending resignation, or if it occurs after an election in which it has been
determined that the Director will not retain his/her seat on the Board. A Director
shall not attend a conference or training event when it is apparent that there is no
significant benefit to the District.
P. Directors shall provide a brief report about the activity at the next regular Board
meeting following attendance. Said report shall detail what was learned at the
session(s) that will be of benefit to the District and can be submitted in written or
verbal form though ideally no longer than three minutes. Materials from session(s)
may be delivered to the General Manager for inclusion in the District's library for
future use.
9.4 District Issued Credit Cards
A. Directors shall be issued credit cards for their use while traveling or attending
meetings on behalf of the District. All purchases made with this card shall comply
with the limitations contained in this policy. Personal purchases using this card are
strictly prohibited.
B. Directors shall submit all original itemized receipts along with appropriate forms
(see Section 9.3. J and Exhibits E and F) identifying purchases made with a District
credit card within 30 calendar days of when the expense was incurred.
C. Directors shall report lost or stolen cards to the Finance Manager immediately to
prevent potential liabilities.
D. Directors shall return their card to the Finance Manager when leaving office.
9.5 Communications Expense Reimbursement
A. In order to facilitate operational efficiency and reduce expenses, the Board has
determined that it is in the best interests of the District to have all agendas and
Yorba Linda Water District Board of Directors' Policies and Procedures Mant 24
Page 140 of 193
other District information distributed to the Board via electronic means instead of
providing paper copies whenever possible. While Director participation in and
support of this initiative is encouraged, it is not required. Participating Directors are
eligible for the reimbursement of expenses associated with the purchase of
necessary electronic equipment and related items provided that:
The Director is an elected official of the District with more than two months
remaining in his/her current term of office.
2. The Director has submitted a completed Communications Expense
Reimbursement Form (see Exhibit 1) in accordance with established
procedures.
3. The District shall provide reimbursement, up to $1,000 including applicable
taxes and fees every four years (or sooner in the event of loss or theft), for
the cost of electronic equipment and related items of the Director's
choosing. Qualifying electronic equipment and related items shall include
tablets, laptop computers, tablet/laptop covers or cases, protective screen
wraps, and downloadable applications specific to the conduct of District
business, such as word processing, spreadsheet or PDF annotation
applications.
54. One hundred percent of the electronic equipment and approved itemized
expenses reimbursed shall be reported on the Director's Form W-2 as
taxable income. In providing this information, the District is not offering tax
advice. Directors having questions concerning the tax implications of
electronic communications reimbursement benefits are urged to contact
the Internal Revenue Service or other experts in tax law.
B. Expenses that are not reimbursable include, but are not limited to, gift wrapping,
engraving, downloadable applications (other than those used specifically for
conducting District business) and additional adaptors.
9-.C. Reimbursements shall be processed when proof of purchase and original itemized
receipts are submitted by the Director along with a completed form within 30 days
of purchase.
C,D. Failure to submit a completed form within this time frame shall result in a denial of
the Director's request for reimbursement of the expense. Exceptions to this
provision shall be presented to the Board of Directors for review and approval.
1. The electronic equipment and related items for which reimbursement is
provided shall become the property of the Director and all maintenance is
the sole responsibility of the Director.
2. Notwithstanding the foregoing, staff may, from time to time as deemed
necessary, provide paper copies of District information to Directors and
Yorba Linda Water District Board of Directors' Policies and Procedures ManL1- 25
Page 141 of 193
such provision of paper copies shall not affect the reimbursement of
expenses as provided in this section.
41-E. Should a Director experience a loss or theft of electronic equipment for which the
full or partial expense was reimbursed by the District, said Director shall submit a
written statement and/or police report to the Finance Manager or the General
Manager for auditing purposes prior to requesting reimbursement of expenses for
the purchase of replacement equipment. Requests for reimbursement of
expenses for replacement equipment shall be subject to the limitations and
requirements as set forth above.
F. All communications expense reimbursement requests shall be reviewed and
approved by the President or Vice President. The President's requests shall be
reviewed and approved by the Vice President and vice versa, or by another
available Director. Any requests for reimbursement that fall outside the limitations
contained in this policy shall be reviewed and preapproved by a majority vote of
the Board during a duly convened meeting.
9.6 Disclosure of Expenditures/Reimbursements
A. A full accounting of expenditures of public funds under this policy shall be made
and become part of the records of the District.
B. All reimbursements paid by the District of at least $100 for each individual charge
for services or product received, shall be disclosed in an annual report following
the end of each fiscal year. Reimbursement of an individual charge includes but
is not limited to, one meal, lodging for one day, transportation, or a registration fee
paid to any Director. This report shall be made available for public inspection
upon request (GC § 53065.5).
C. All travel expenses and reimbursements paid by the District on behalf of a Director
shall be disclosed in a quarterly report and provided to the Board for review at a
regular meeting.
10.0 BOARD MEETINGS, GENERAL
All meetings of the Board shall be held at the District's Administration Building located at 1717
East Miraloma Avenue, Placentia, California, unless another location is speficied on the agenda
(WC § 30521). All meetings of the Board shall be open and public and all persons are invited to
attend (WC § 30529). The District shall continue to implement all applicable requirements of the
Ralph M. Brown Act to ensure transparent, open and responsive government (GC § 54950 et
seq.1.
10.1 Regular Meetings
A. Effective January 1, 2023, all regular meetings of the Board shall be held on the
first and third Thursday of each month commencing at 3:00 p.m. unless deemed
unnecessary by the President or a majority of the Board. Closed Sessions
scheduled to occur on the same day as a regular meeting may be noticed
separately as a special meeting. Any member of the Board may make a motion
to adjourn any Board meeting and/or to complete any item under discussion
during meetings lasting more than four hours from the time the Board meetingef
commencedt. All remaining items on the agenda which have not been
26
Page 142 of 193
acted upon shall be continued to the next regular meeting or as specified by the
Board.
10.2 Special Meetings
A. Special meetings of the Board may be called by the President or a majority of the
Board. Whenever a special meeting of the Board is called, notice in writing shall
be delivered by the Secretary to each Director, and if notice is requested in
writing, to each local newspaper of general circulation and radio or television
station. The notice shall be delivered personally or by any other means and shall
be received at least 24 hours in advance of the meeting. The notice shall specify
the time and place of such meeting and the purpose of the meeting.
A-. 1. -The written notice may be dispensed with as to any Director who, at or prior
to the time the meeting convenes, files with the Secretary a written waiver
of notice (see Exhibit J). The written notice may also be dispensed with as
to any member who is actually present at the meeting at the time it
convenes.
10.3 Emergency Meetings
A. In the event of an emergency situation involving matters upon which prompt
action is necessary due to the disruption or threatened disruption of public facilities
or District operations, the Board may hold an emergency special meeting without
complying with the 24 hour notice required in Section 10.2 herein. An emergency
situation means a crippling disaster which severely impairs public health, safety, or
both. The President, or the Vice President in the absence of the President, or the
General Manager, may determine if an emergency situation exists.
B. Whenever an emergency meeting of the Board is called, notice in writing shall be
delivered by the Secretary to each Director, and if notice is requested in writing,
to each local newspaper of general circulation and radio or television station. The
notice shall be delivered personally or by any other means and shall be received
at least one hour in advance of the meeting. In the event that telephonic services
are not functioning, the notice requirement of one hour is waived. The Secretary
shall then notify such newspapers, radio stations, or television states of the fact of
the holding of the emergency meeting, and of any action taken by the Board, as
soon after the meeting as possible.
C. No Closed Session may be held during an emergency meeting, and all other rules
governing special meetings shall be observed with the exception of the 24 hour
notice. The minutes of the emergency meeting, a list of persons the Board or
designee notified or attempted to notify, a copy of the roll call vote(s), and any
actions taken at such meeting shall be posted for a minimum of ten days in the
District office as soon after the meeting as possible.
11.0 BOARD MEETINGS, AGENDAS
11.1 Agendas
A. Any matter which is to be deliberated, discussed, and/or considered for approval
or adoption by the Board at the meeting must be submitted to the Board as part
of an agenda (GC § 54950 et seg.). All ordinances, resolutions and contracts shall
27
Page 143 of 193
be reviewed by legal counsel and approved as to form and legality prior to
submission for consideration by the Board.
B. The Secretary shall, under direction of the General Manager, prepare an agenda
of such matters according to Section 11.2 herein, entitled "Order of Business",
including a description of the items to be considered or discussed and, where
deemed appropriate by the General Manager, a staff recommendation for each
item.
C. A copy of the draft agenda for every meeting of the Board (or Committee) shall
be provided to the President and Vice President (or assigned Committee
members) for review prior to posting by the Secretary.
D. A copy of the finalized agenda for every regular meeting of the Board shall be
posted at least 72 hours prior to the meeting in a place that is freely accessible to
members of the public. Once posted, copies of the complete agenda and
supporting materials shall be available for public inspection during business hours
at the District office and on the District's website.
E. Agendas for all special meetings of the Board shall be posted in the same manner
at least 24 hours prior to the meeting. The agenda for a special meeting of the
Board is limited to only those matters specifically set forth in the purpose of the call
for the special meeting. No other business shall be considered at a special
meeting.
F. All agendas and other District information shall be distributed to the Board via
electronic means instead of providing paper copies. Director incurred expenses
for electronic equipment and related items required for receiving, accessing and
printing all agendas and information shall be reimbursed in accordance with
Section 9.0 herein.
G. A copy of each agenda for a meeting of the Board shall be mailed to
members of the public so requesting them in writing. Any member of the
public requesting a copy of a complete agenda and supporting materials shall
be charged, in advance, for reproduction costs plus mailing expenses.
Exceptions are public agencies, members of the public who request a copy of
the agenda without supporting materials, and individuals requesting a copy
of an agenda, with or without supporting materials, that contains a specific
matter involving that individual as a party.
H. All non-exempt writings related to an agenda item and distributed to a majority of
the Board less than 72 hours prior to the meeting shall be made available for public
review on the District's website at the same time. These instructions shall also be
included on all agendas at the time of posting.
I. Requests for reasonable accommodation for persons with disabilities, including
auxiliary aids or translation services, required for participation in Board meetings
should be submitted to the Board Secretary at least 48 hours in advance. These
instructions shall also be included on all agendas at the time of posting. (GC
54953
IJ. Any Director may contact the General Manager and request an item to be
placed on an agenda no later than 24 hours before an agenda is scheduled to
Yorbo , ida Water Distr -f Board of Directors' Policies and Procedures ManLI ' 28
Page 144 of 193
be closed. In general, all agendas for regular meetings of the Board will be closed
on Tuesday'sMenGy's at 74-2:00 p.m. the week prior to the meeting date.
1.K. Items that require compilation of readily available written information, documents,
reports, studies, or analyses shall not require formal Board approval before
placement on an agenda.
ISL. Items that require more than four hours of staff or consultant time for compilation,
or if they require less than four hours but are of a recurring nature, shall be
approved by a majority vote of the Board during a duly convened meeting before
placement on an agenda.
I�M. Any member of the public may request that a matter directly related to District
business be placed on the agenda of a regularly scheduled meeting of the Board,
subject to the following conditions:
1. The request must be in writing and submitted to the General Manager
together with supporting documents and information, if any, at least 10
days prior to the date of the meeting.
2. The General Manager shall be the sole judge of whether the public request
is or is not a "matter directly related to District business" and if the matter is
to be placed on a future agenda. The public member requesting the
agenda item may appeal the General Manager's decision at the next
regular meeting of the Board. Any Director may request that the item be
placed on the agenda of the Board's next regular meeting.
3. No matter which is legally a proper subject for consideration by the Board
in Closed Session shall be accepted.
4. The Board may place limitations on the total time to be devoted to a public
request issue at any meeting, and may limit the time allowed for any one
person to speak on the issue at the meeting.
W.N. Any member of the public may request to present electronic material (such as a
PowerPoint presentation) directly related to District business during Public
Comments or in relation to a specific agenda item during a regularly scheduled
meeting of the Board, subject to the following conditions:
1. The request must be made in writing and submitted to the General
Manager together with all electronic materials at least 24-1-2 hours prior to
the meeting.
2. The General Manager shall be the sole judge of whether the electronic
material is or is not a "matter directly related to District business" and if the
material is to be presented during a regularly scheduled Board meeting.
The public member requesting to present the electronic material may
appeal the General Manager's decision at the next regular meeting of the
Board. Any Director may request that the electronic material be presented
at the Board's next regular meeting.
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 29
Page 145 of 193
11.2 Order of Business
A. Upon convening the meeting at the hour set on the date of each meeting, the
members of the Board, the Secretary and General Manager of the District shall
take their regular stations in the Board Meeting Room, and the business of the
Board shall be taken up for consideration. The Presiding Officer shall immediately
call the Board to order and lead in the Pledge of Allegiance to the flag of the
United States of America.
B. Before proceeding with the business of the Board, the Secretary shall call the roll
of the Directors. The Secretary shall enter the names of all Directors, Officers, staff
members and visitors (if known) present in the Minutes of the meeting.
C. If a quorum is present, the Secretary shall so advise the Presiding Officer. If a
quorum is not present, the Secretary may adjourn the meeting to a time certain
for the purpose of obtaining a quorum. Any such reconvened regular meeting
shall not constitute a special meeting. In the event a regular or special meeting
of the Board is adjourned to a time and date certain, the Secretary shall post a
notice of adjournment in a place that is freely accessible to members of the public
within 24 hours of such adjournment.
D. Three of the five Directors elected or appointed to the Board shall constitute a
quorum for any meeting of the Board. Irrespective of the number of Board
members constituting a quorum for a particular meeting, a majority vote of the
Board shall consist of at least three votes. No ordinance, resolution or motion shall
be passed or become effective without the affirmative votes of at least a majority
of the members of the Board.
E. In compliance with the Ralph M. Brown Act (GC � 54950 et seg.) as amended fro
time to time, Directors may remotely attend Board and Committee meetings,
Duly Retip-e
ti
■
■
■
Director is entitled to participate fully in the meeting and vote from
remotefe-I(-QP--9-)Af(-QPeRGe location, and all votes shall be taken by roll call.
jGRIJGP� 1, • .d GGRdi
GGGE)FdGRGe with AB 361.
F. The Presiding Officer may, on his/her own initiative or at the request of any two
Directors, take any item of business out of order, either as to the general order of
business or as to the specific agenda as the Secretary has prepared it.
G. The Board may take action on items not appearing on the posted agenda for
regular meetings under the following circumstances:
1. Upon determination by a majority vote of the Board that an emergency,
work stoppage or crippling disaster exists that impairs public health and/or
safety.
Yorba Linda Water District Board of Directors' Policies and Procedures ManLl- ' 30
Page 146 of 193
2. Upon determination by a two-thirds vote of the Board, or by all
Directors if only three are present, that a matter LaLcame to the
attention of the District (not the Board) subsequent to posting the
agenda and b ##a -needs immediate action by the Board.
3. When an item was posted on the agenda of, and was continued from, a
meeting held not more than five days earlier.
H. The Order of Business taken up for consideration by the Board is generally
organized so that high priority matters are addressed at the beginning of the
meeting, and is generally in the following sequence:
1. Introductions and Presentations
2. Public Comments (GC § 54954.3)
3. Public Hearings
4. Consent Calendar
5. Action Calendar
6. Discussion Calendar
7. Informational Reports and Other Business
8. Closed Session (s)
9. Adjournment
I. Any person desiring to speak shall first address the Presiding OfficerEhG4. Upon
recognition by the Presiding Officer, the speaker shall be invited to state his/her
name, representation and/or affiliation and the matter on which they wish to
comment. If the matter relates to an item on the current agenda, the Presiding
Officer shall recognize the speakerpef&e-R and invite their comment when the item
is considered. Comments are limited to matters of public interest within the
jurisdiction of the District, and shall be no more than three minutes in length unless
the speaker is utilizing a translator or a time extension is granted by the Presiding
Officer. A maximum of 20 minutes shall be allotted for each subject matter
pursuant to the discretion of the Presiding Officer. No action shall be taken on
matters not appearing on agenda. (GC § 54954.3)
J. The Public Hearings portion of the agenda, if any, shall be held at the time
specified in the legal notice advertising such hearing. In general, the order of
procedure for a public hearing is as follows:
1. Opening of Hearing by Presiding Officer
2. Verification of Notice of Hearing Provided by Board Secretary
3. Reports by General Manager, Staff and/or Consultant
4. Comments from the Public Speaking in Favor and/or Against the Issue
5. Receipt of Written Communications from the Public
6. Continue or Closing of Hearing by Presiding Officer
7. Questions to Staff and Board Discussion
8. Consideration of Action by the Board
K. The Consent Calendar portion of the agenda shall be consideration, in a single
action, of items determined by the Secretary to be routine matters, status reports
or documents implementing previous Board instructions. If a Director has a
question or wishes to discuss a Consent Calendar item, they may do so without
formally removing the item from the Consent Calendar. If, after such discussion, a
Director, staff member or member of the public has a question or wishes to address
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 31
Page 147 of 193
a Consent Calendar item further, they may request that the item be removed for
further discussion. The Presiding Officer shall immediately grant such requests and
transfer the removed item to the Action Calendar for later discussion. Items
removed from the Consent Calendar for discussion shall be acted upon
separately. All items remaining on the Consent Calendar shall be considered for
approval by a single motion. Examples of matters appearing on the Consent
Calendar may include, but are not limited to:
1. Minutes of Previous Board Meetings
2. Approval to Pay Warrants
3. Routine Environmental Assessments
4. Approval of Routine Terms and Conditions for Water and/or Sewer Service
5. Approval of Change Orders (With a dollar value within the General
Manager's authority consistent with the approved purchasing policy.)
6. Approval of Contracts (For projects identified in the adopted budget.)
7. Final Acceptance of Facilities
8. Disposition of Liability Claims
9. Other Routine Administrative Matters
L. The Action Calendar portion of the agenda shall include items requiring staff
presentation and/or Board discussion prior to formal Board action. Items shall
generally be listed in order of priority and with items of a similar nature grouped
together. Items may be addressed out of order upon request and with the
consent of the Presiding Officer.
M. The Discussion Calendar shall include matters that do not require Board action or
that cannot reasonably be expected to result in Board action at that meeting.
Matters appropriate for the Discussion Calendar include technical presentations
to the Board, review of drafts of proposed policies and, in general, items for which
District staff seeks the advice and counsel of the Board. When time permits, the
Board believes the District's best interests are served by discussing more complex
matters at one meeting and considering formal action on them at a subsequent
meeting.
N. The Informational Reports and Other Business portion of the agenda provides an
opportunity for the presentation of reports by the General Manager, reports from
Committees, reports by Directors who have attended outside meetings, and
general comments by Directors. It also provides an opportunity for the Board to
schedule future meetings and assignments on the Board's activity calendar.
Requests for items to be placed on a future agenda shall be subject to the
provisions in Section 1 1.1 J -K.
O. Closed Sessions are strictly limited to the open meeting exceptions as defined in
the Ralph M. Brown Act. At times, during Board meetings, the Board may adjourn
into Closed Session to discuss personnel matters, real estate negotiations, existing
or anticipated litigation or other matters as specified in the exceptions set forth in
the Brown Act. Appropriate agenda descriptions are also required for Closed
Session items. (GC § 54950 et seg.)
P. Either the presiding officer may adjourn a Board meeting without a motion or aA
motion to adjourn maynst be moved by a Director and seconded by another
Director, and is subject to debate. No further business can be conducted after
the Presiding Officer adjourns or an affirmative vote to adjourn.
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 32
Page 148 of 193
Q. The Board may adjourn any regular or adjourned regular meeting to a time and
place specified in the motion of adjournment so approved by the Board.
12.0 BOARD MEETINGS, MINUTES
12.1 The Secretary shall keep minutes of all Board meetings. Minutes are to record actions
taken and meaningful discussion; they are not intended to be verbatim records.
Members of the public requesting information about a meeting shall be encouraged to
listen to or watch4e the Gdie recording made of each meeting. Draft minutes shall be
distributed to the Board for review and approval at the next regular meeting or as soon
as possible thereafter. Minutes may be approved as part of the Consent Calendar.
12.2 The official minutes of all Board meetings shall be kept in a fire -proof vault or in fire-
resistant locked cabinets at the District's Administration office. An audio and/or video
recording shall be made of all regular Board meetings, including public hearings, and
retained in accordance with the District's records retention policy.
13.0 BOARD MEETINGS, CONDUCT
13.1 Guidelines for Discussion
These guidelines are intended to formalize the meeting so that each Director and
members of the public, in due course, may be heard (see also Exhibit K).
A. The Presiding Officer shall decide, subject to a question of order by any Director,
the degree of enforcement of these guidelines at any time during any meeting.
B. The Board prefers a flexible form of meeting, believing that this enhances the
decision-making process and may not always conduct its meetings with formal
"rules of order" or parliamentary procedure.
C. Except for items on the Consent Calendar, Tthe Presiding Officer shall read aloud
the title of each item on the agenda Gs GeRsidered with the eXGep+iGR Of iteMS GR
D. Staff will generally provide a presentation for each action or discussion item
following which the Presiding Officer will open the floor to public comment on the
matter under consideration (see Section 11.2 1).
Following public comment, the Board will discuss the matter being considered and
address questions or comments to staff.
F. Any Director desiring to speak shall first address the Presiding OfficerG4GiF. Upon
recognition by the Presiding Officer, the Director may speak freely with respect to
the matter then before the Board but shall confine his/her comments to the
subject under discussion. Any Director, once recognized, shall not be interrupted
except by a call to order from the Presiding Officer. If a Director is called to order,
he/she shall cease speaking until the question or order is determined; if
determined to be in order, they may proceed.
33
Page 149 of 193
G. Any Director moving the adoption or approval of a matter may call for the
question.
H. The Presiding Officer may move, second or debate motions from the BoardG#eir,
subject only to such limitations of debate as may be imposed on all Directors, and
shall not be deprived of any of the rights and privileges of a Director by serving as
the Presiding Officer. The Presiding Officer may vote on all questions or motions
before the Board, with his/her name being called last in a roll call vote.
True motions to reconsider any Board action must be made at the same meeting
at which the original action was taken; however, any Director may make any
other type of motion at any meeting.
J. The Secretary shall record in the Minutes any dissenting and abstaining votes, or
disqualification from voting due to a conflict of interest.
K. Unless a Director declares a conflict of interest or abstains, silence shall be
recorded in the Minutes as an affirmative vote.
The Presiding Officer for each meeting has the responsibility to preserve order and
decorum. If at any time, a Director believes order is not being maintained or that
procedures being followed are not adequate for the decision-making process at
hand, he/she shall call this fact to the attention of the Presiding Officer and request
corrective action. If the corrective action taken by the Presiding Officer is not
satisfactory, a motion for specific corrective action may be made to the Board.
In that event, a majority vote of the Board shall determine the action to be taken.
M. In the event any person or group of personsp-e p willfully disruptsma r,o�l
I MpertiReRt er slr- Rdere is remGrks er hoc -ernes atteRrdinrw a n'�$
Board meeting in a manner that orderly conduct of such meeting is unfeasible,
the Presiding Officer shall call for order and warn the person or -group that their
behavior is disrupting the meeting and that failure to cease such behavior may
result in their removal from the meeting. If the person or group -refuses to comply
with the Presiding Officer's request for order, the Presiding Officer may declare a
recess and cause the person or group's removals imm^r, ^ IG1A, or,f^rGeFne t
^ffiGer f^ remeve the perseR (s from the meetingreern. Once the Presiding Officer
takes this action, permission for such person(s) to returnmGiR tog# the meeting
requires a motion approved by a majority vote of the Board. When, in the
judgment of the Presiding Officer, order is restored, the meeting shall reconvene
and continue with the Board's business. (GC § 54957.9; GC § 54957.95)
14.0 BOARD ACTIONS AND DECISIONS
14.1 The Board shall act only by Ordinance, Resolution, or Motion (WC § 30523 . The Presiding
Officer shall state each matter as it is presented for consideration by the Board and shall
announce each decision of the Board.
14.2 Ordinances have the force of law and are an authoritative decree or municipal
regulation of the District. Ordinances shall relate to no more than one subject, which shall
be clearly expressed in the title of the ordinance. No ordinance, or section thereof, shall
be amended or repealed unless the new ordinances contains the title of the ordinance
or section amended or repealed. When applicable, ordinances shall be identified to the
34
Page 150 of 193
Board as replacements to existing ordinances or sections thereof. Ordinances must be
moved and seconded and shall be adopted only by a roll call vote. The Secretary shall
record the names of all Directors and identify them as voting Aye, No, Abstain, or Absent
on each adopted ordinance. All ordinances shall be signed by the Presiding Officer and
attested by the Secretary. Ordinances shall be in full force and effect upon adoption
unless otherwise provided by law, and the Secretary shall be responsible for compliance
with any and all legal requirements for publication of the ordinance.
14.3 Resolutions are a formal expression of opinion, will or intent of the Board. Resolutions must
be moved and seconded and shall be adopted only by a roll call vote. The Secretary
shall record names of all Directors and identify them as voting Aye, No, Abstain, or Absent
on each adopted resolution. All resolutions shall be signed by the Presiding Officer and
attested by the Secretary.
14.4 Motions are proposals, made by a Director during a Board meeting, for action, inclination
of the mind or will, or a formal proposal made in a deliberative manner by the Board.
Every motion considered by the Board must be moved by a Director, seconded by
another Director and is subject to debate.
14.5 Except where action is taken by the unanimous vote of all Directors present and voting,
the Secretary shall record the names of all Directors and identify them as voting Aye, No,
Abstain or Absent upon the passage of all ordinances, resolutions, or motions and enter
them upon the Minutes of the Board.
15.0 EXHIBITS AND APPENDIXES
Exhibits
A. AGIiRewledgeMeRt
�A. Assessment Survey of Governing Body's Effectiveness
QB. Sample Conflict of Interest Declarations
D -.C. Activity Report and Compensation Form
1,D. Travel Expense Reimbursement Form
F-. E. Meeting and Mileage Expense Reimbursement Form
GJ. Missing Receipt Affidavit Form
#-.G. Miscellaneous Gratuities Form
L.H. Communications Expense Reimbursement Form
id. Waiver of Written Notice of Special and Emergency Meetings
IBJ. General Guidelines for Parliamentary Procedure
Appendixes
Setting Compensation for Members of the Board (District Ord. 03-01)
35
Page 151 of 193
RESOLUTION NO. 2023 -XX
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
AMENDING THE BOARD OF DIRECTORS POLICIES AND PROCEDURES AND
RESCINDING RESOLUTION NOS. 2022-20 AND 2023-01
WHEREAS, the Yorba Linda Water District was formed pursuant to Division 12 of
the California Water Code; and
WHEREAS, Section 30530 of the Water Code provides that the Board shall
establish rules for its proceedings; and
WHEREAS, such rules for proceedings were formerly adopted by the Board in
2018 by resolution and have been amended from time to time; and
WHEREAS, it is the desire of the Board of Directors to further amend these rules
to incorporate and clarify certain topics.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
SECTION 1. The Board of Directors Policies and Procedures are hereby adopted
as attached hereto and by this reference incorporated herein.
SECTION 2. The policies and procedures contained in this manual shall take
effect immediately and Resolution Nos. 2022-20 and 2023-01 are
hereby rescinded.
PASSED AND ADOPTED this 7t" day of September 2023 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Brett R. Barbre, President
Yorba Linda Water District
ATTEST:
Annie Alexander, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Andrew B. Gagen, Esq.
Kidman Gagen Law LLP
Resolution No. 2023 -XX Amending Board Policies and Procedures
Page 152 of 193
YORBA LINDA
WATER DISTRICT
Board of Directors
Policies and Procedures Manual
Last Amended , 2023
Resolution No. 2023 -XX
Page 153 of 193
TABLE OF CONTENTS
1.0
PURPOSE AND SCOPE..................................................................................................................................3
2.0
DISTRICT MISSION, VISION AND CORE VALUES.......................................................................................3
2.1 Mission Statement...........................................................................................................................
3
2.2 Vision.................................................................................................................................................
3
2.3 Core Values......................................................................................................................................3
3.0
BASIS OF BOARD AUTHORITY......................................................................................................................4
4.0
DUTIES, RESPONSIBILITIES AND CONDUCT................................................................................................4
4.1 Board and General Manager Duties and Responsibilities.......................................................4
4.2 Board Members' Code of Conduct and Ethics........................................................................
6
5.0
COMPOSITION, TERMS AND VACANCY.................................................................................................13
6.0
OFFICERS.....................................................................................................................................................15
6.1 President and Vice President......................................................................................................
15
7.0
APPOINTED STAFF AND OTHERS...............................................................................................................15
7.1 General Manager, Secretary, Assistant Secretary and Treasurer .........................................
16
7.2 District Legal and Labor Counsel...............................................................................................
17
7.3 District Auditor................................................................................................................................
17
7.4 Consultants.....................................................................................................................................17
8.0
COMMITTEES...............................................................................................................................................17
9.0
DIRECTORS' COMPENSATION, BENEFITS AND EXPENSE REIMBURSEMENT..........................................18
9.1 Directors' Compensation.............................................................................................................
18
9.2 Benefits............................................................................................................................................19
9.3 Travel Expense Reimbursement..................................................................................................20
9.4 District Issued Credit Cards..........................................................................................................
23
9.5 Communications Expense Reimbursement.............................................................................23
9.6 Disclosure of Expenditures/Reimbursements............................................................................24
10.0
BOARD MEETINGS, GENERAL....................................................................................................................25
10.1 Regular Meetings..........................................................................................................................
25
10.2 Special Meetings...........................................................................................................................25
10.3 Emergency Meetings...................................................................................................................25
11.0
BOARD MEETINGS, AGENDAS..................................................................................................................26
11.1 Agendas.........................................................................................................................................
26
11.2 Order of Business...........................................................................................................................28
12.0
BOARD MEETINGS, MINUTES.....................................................................................................................31
13.0
BOARD MEETINGS, CONDUCT..................................................................................................................31
13.1 Guidelines for Discussion..............................................................................................................
31
14.0
BOARD ACTIONS AND DECISIONS..........................................................................................................33
15.0
EXHIBITS AND APPENDIXES.......................................................................................................................33
2
Page 154 of 193
1.0 PURPOSE AND SCOPE
1.1 The purpose of this manual is to provide a compilation of policies and procedures
approved by the Board to facilitate the proper conduct of District business. Each Director
shall be provided with a copy of this manual when assuming office and as revisions are
adopted,. If any portion of this manual is in conflict with federal or state law or regulations
that apply to the District, said legislation or regulations shall prevail.
2.0 DISTRICT MISSION, VISION AND CORE VALUES
2.1 Mission Statement
Yorba Linda Water District will provide reliable water and sewer services to protect public
health and the environment with financial integrity and superior customer service.
2.2 Vision
Yorba Linda Water District will accomplish our mission to improve the quality of life for
those we serve by:
A. Embracing Proven Technology
B. Improving Customer Satisfaction
C. Providing Efficient and Responsive Operations
D. Ensuring Reliable Infrastructure
2.3 Core Values
The Yorba Linda Water District Board of Directors and staff are guided in everything we
do by the following core values:
Integrity- We demonstrate integrity every day by practicing the highest ethical standards
and by ensuring that our actions follow our words.
Accountability - We acknowledge that both the Board and staff of the District are
accountable to the public that we serve, as well as to each other.
Responsibility - We take full responsibility for our actions. We maintain a commitment of
courtesy, assessment, and resolution with all customer concerns.
Transparency - We listen to our customers and communicate openly about our policies,
processes, and plans for the future.
Teamwork - We work together by sharing information and resources to achieve common
goals.
Respect - We ensure every voice of the District is treated with dignity and civility;
differences are valued and individual abilities and contributions are recognized.
3
Page 155 of 193
3.0 BASIS OF BOARD AUTHORITY
3.1 The District is a County Water District, organized and existing under the County Water
District Law (WC § 30000 et sec.). The Board is the legislative body, and functions as the
District's policymaking body (WC § 30575). It can only function as a unit. Individual
Directors have no authority with regard to any aspect of District business.
3.2 As individuals, Directors may not commit the District to any policy, act, or expenditure
without prior Board approval nor give direction to the General Manager, staff, legal
counsel or consultants without prior Board approval (see also Section 4.1 A). Directors do
not represent any fractional segment or region of the community but are part of a
legislative body that represents and acts for the District as a whole. Since Directors are
elected officials, no Director may delegate his/her authority to act as a Director.
4.0 DUTIES, RESPONSIBILITIES AND CONDUCT
4.1 Board and General Manager Duties and Responsibilities
A. The Board's primary responsibility is the formulation and evaluation of District
policy. The Board establishes goals, objectives, expectations, and measurement
criteria for the General Manager's performance. The Board is responsible for
monitoring District progress in attaining its goals and objectives while pursuing its
mission. The Board shall provide policy direction and instructions to the General
Manager on matters within the authority of the Board by a majority vote during a
duly convened meeting of the Board. The General Manager is responsible for
running the District's business. The General Manager may delegate routine
matters concerning operational aspects of the District to District staff.
B. To assist in the governance of the behavior between and among members of the
Board, the following practices shall be observed:
1. The dignity, style, values and opinions of each Director shall be respected.
2. Responsiveness and attentive listening in communication is encouraged.
3. The needs of the District's constituents shall be the priority of the Board of
Directors.
4. Directors shall commit themselves to emphasizing the positive, avoiding
double talk, hidden agendas, gossip, backbiting, and other negative forms
of interaction.
5. Directors shall commit themselves to focusing on issues and not
personalities. The presentation of the opinions of others shall be
encouraged. Cliques and voting blocks based on personalities rather than
issues shall be avoided.
6. Differing viewpoints are healthy in the decision-making process. Individuals
have the right to disagree with ideas and opinions, but without being
disagreeable. Once the Board takes action, Directors shall commit to
supporting said action and not create barriers to the implementation of
said action.
4
Page 156 of 193
C. To maintain effective working relationships and support the chain of command,
the following procedures shall be followed:
1. Board members shall address matters within the authority of the General
Manager through the General Manager, not directly through District
employees, legal counsel, or consultants.
2. Accordingly, individual Directors' requests for information as necessary to
assist in decision making and policy direction shall always be made to the
General Manager.
3. Requests for readily available written information, documents, reports,
studies, or analyses shall not require formal Board approval.
4. Requests that require more than four hours of staff or consultant time for
compilation, or if they require less than four hours but are of a recurring
nature, shall be approved by a majority vote of the Board during a duly
convened meeting.
S. Responsive materials to Directors' requests for information shall be
distributed by the General Manager or his/her designee to all Board
members at the same time.
6. If the General Manager's response is deemed inadequate, a Director may
contact the Board President or raise the issue directly at a Board meeting,
where the Board shall determine by majority vote whether or not the issue
warrants attention and if so, schedule it for a future meeting.
7. The General Manager or his/her designee's time spent with Directors or
responding to Directors' requests shall also be tracked and made available
to the Board for evaluation on a quarterly basis.
8. If the General Manager anticipates being unavailable, he/she shall notify
the Board in advance and provide a designee contact.
9. When the General Manager is unavailable in person or by technological
means, Board members, at their discretion, may contact the General
Manager's designee.
10. Board members shall refrain from making requests directly to District
employees or legal counsel to undertake analysis, perform work
assignments or change the priority of work assignments. District employees
have been instructed to notify the General Manager of all requests
received from a Board member within 48 hours.
11. If approached by an employee concerning District policy, Board members
shall direct inquiries to the appropriate staff supervisor or General Manager.
12. In handling complaints from residents and property owners of the District,
said complaints shall be referred directly to the General Manager.
Yorba Linda Water District Board of Directors' Policies and Procedures Mane 5
Page 157 of 193
13. In handling matters related to public safety, concerns shall be reported to
the General Manager or the District office. Emergency situations shall be
dealt with immediately by seeking appropriate assistance.
14. In seeking clarification for policy -related concerns, especially those
involving personnel, legal action, land acquisition and development,
finances and programming, said concerns shall be referred directly to the
General Manager.
D. The work of the District is a team effort. All individuals shall work together in the
collaborative process, assisting each other in conducting the affairs of the District.
1. When responding to constituent requests and concerns, Directors shall be
courteous, responding to individuals in a positive manner and routing their
questions through appropriate channels.
2. Directors shall develop a working relationship with the General Manager
wherein current issues, concerns and District projects can be discussed
comfortably and openly.
3. Directors shall function as a part of the whole. Issues shall be brought to the
attention of the Board as a whole, rather than to individual members
selectively.
E. Directors shall attend all meetings of the Board, including committee, agency,
and intergovernmental meetings to which they may be assigned, unless there is
good cause for absence, and be properly prepared for participation and
deliberation.
F. Should a Director have a question related to an agenda item when preparing for
a meeting, such questions should be submitted to the General Manager at least
24 hours in advance of the meeting.
G. New Directors shall participate in a minimum of six hours of basic governance
training within one year from the first day of service with the District. Participation
in the Governance Foundations course, offered by the California Special District
Association's Special District Leadership Academy or Special District Leadership
Foundation approved equivalent, shall satisfy the basic governance training
requirement.
H. The Board shall review the policies and procedures contained in this manual
biennially or more often as required.
I. The Board may determine to perform an assessment of the governing body's
effectiveness and its relationship with staff utilizing the survey included in this
manual (see Exhibit B) or choosing another method for accomplishing this task.
4.2 Board Members' Code of Conduct and Ethics
A. It is the policy of the District to require the highest standards of ethics from its Board
members. The operation of the District requires that (1) decisions and policy be
made within the proper channels of governmental structure, (2) the public office
not be used for personal gain, and (3) all individuals associated with the District
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 6
Page 158 of 193
remain impartial and responsible towards the public. Accordingly, it is the policy
of the District that Board members shall maintain the highest standard of personal
honesty and fairness in carrying out their duties. The following are requirements for
ethical conduct to be followed by the Board:
1. Board members are obligated to uphold the Constitution of the United
States and the Constitution of the State of California, and to uphold the
laws of national, state and local governmental agencies. Board members
shall comply with all applicable laws regulating their conduct, including
conflicts of interest, financial disclosure and open government laws. It is the
responsibility of Board members to conduct themselves both professionally
and personally in a manner above reproach and to avoid the appearance
of impropriety.
2. New Directors shall participate in a minimum of two hours of ethics
compliance training and two hours of harassment prevention training as
soon as practical, but not more than six months, from the first day of service
with the District and at least once every two years thereafter. A Director
who serves on more than one local agency board may satisfy this
requirement by obtaining such training once every two years without
regard to the number of boards on which he/she serves. The District shall
provide information regarding available training on an annual basis. All
Directors shall provide a copy of proof of participation in these trainings to
the District. Copies of proofs of participation shall be considered public
documents and shall be retained for a minimum of five years (GC §
53235.2(b)).
3. Board members shall neither harass nor discriminate against any individual
on the basis of their protected classification (s), the perception of any
individuals protected classification (s), or because the individual associates
with a person who has or is perceived to have a protected classification (s).
The term "protected classification" includes race (including but not limited
to, hair texture and protective styles), religion or religious creed, color, sex
(including gender, gender identity, gender expression, transgender,
pregnancy, childbirth, breastfeeding or related medical conditions), sexual
orientation (including heterosexuality, homosexuality, and bisexuality),
national origin, ancestry, citizenship status, marital status, age (40 or over),
medical condition, genetic characteristics or information, military or
veteran status, physical or mental disability (whether perceived or actual),
reproductive health decision-making, and any other basis protected by
law. No Board member shall grant any unfair or inappropriate
consideration, treatment, or advantage to any individual or group beyond
that which is available to others or groups with the same circumstances. No
Board member shall retaliate against any individual because the individual
engaged in protected activity. The term "protected activity" includes, but
is not limited to: (a) making a request for accommodation for a disability;
(b) making a request for accommodation for religious beliefs; (c) making a
complaint against a Board member; (d), opposing violations of this manual;
or (e) participating in any investigation or procedures undertaken pursuant
to this manual.
a. Any Board member who receives a complaint/report regarding
harassment, discrimination or retaliation shall immediately report it to
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 7
Page 159 of 193
the General Manager. The General Manager, in consultation with
legal counsel, will determine what level of investigation and
response is necessary.
b. If a Board member is the subject of a complaint, the General
Manager and District Counsel will hire an outside investigator, as
appropriate, to investigate the complaint. The investigation shall be
conducted in a way that ensures, to the extent feasible, the privacy
of the parties involved.
L The investigation will typically include interviews with the
reporting individual, the accused, and any other person who
is believed to have relevant knowledge concerning the
allegations. Any Board member who is identified as a subject
or witness in the investigation must cooperate with the
investigator, including by submitting to an interview. Any
Board members interviewed by the investigator shall not
discuss the interview with any individuals or District
employees. Any retaliation by a Board member against the
reporting individual or any individuals who participate in the
investigation is prohibited.
ii. The investigator shall submit a written report to the General
Manager and District Counsel. The General Manager and/or
District Counsel will consult with the Board members who are
not a subject of the investigation about the results of the
investigation and any remedial action, if necessary, designed
to end any violations of this manual. Any Board member
found to have discriminated, harassed, or retaliated against
any individual may be subject to appropriate sanction or
censure as determined by the Board members who are not a
subject of the investigation.
iii. The District will take reasonable steps to protect the reporting
party from further harassment, discrimination, and/or
retaliation.
iv. The investigation report is attorney work -product and
attorney-client privileged and the Board members who are
not a subject of the investigation will not waive the privileges
and disclose the investigation report except as it deems
necessary to support a disciplinary action, to take remedial
action, to defend itself in adversarial proceedings, or to
comply with the law or a court order. At the conclusion of the
investigation, the General Manager and/or District Counsel
will notify the appropriate persons of the disposition of the
investigation.
V. Subsection A.3. is based primarily on the Harrassment,
Discrimination, and Retaliation Prevention Policy (POL-7010-
005) which applies to District employees and others.
Accordingly, the General Manager and District Counsel may
Yorba Linda Water District Board of Directors' Policies and Procedures Mane 8
Page 160 of 193
rely on language in that Policy, which does not conflict with
Subsection A.3., to implement Subsection A.3.
4. Except where specifically authorized by the General Manager in the public
interest, no Board member shall knowingly use or permit the use of District -
owned vehicles, equipment, telephones, materials or property, nor require
a District employee to perform services for personal convenience or profit.
Board members shall safeguard the District's property, equipment, moneys,
and assets against unauthorized use or removal, as well as from loss due to
criminal act or breach of trust.
5. Board members shall not disclose information that legally qualifies as
confidential to unauthorized individuals without approval from a majority
vote of the Board and consultation with legal counsel. This includes
information that (1) has been received during a Closed Session; (2) is
protected from disclosure under the attorney/client or other evidentiary
privilege; or (3) is not required to be disclosed under the California Public
Records Act (GC § 7920 et sec.). A Board member may make a
confidential inquiry or complaint to a district attorney or grand jury
concerning a perceived violation of law, including disclosing facts to a
district attorney or grand jury necessary to establish the alleged illegality of
a District action. Prior to disclosing confidential information, however, a
Board member shall first bring the matter to the attention of either the
General Manager, District Counsel, and/or the full Board in closed session.
6. Board members shall avoid conflicts, or perceived conflicts of interest in
connection with District decisions and activities (GC § 1090).
a. A Board member shall not have a financial interest in a contract with
the District, which includes the purchase or sale of goods and
services. The Board shall not authorize any District contract if a Board
member is financially interested in the contract.
b. A Board member shall not participate in the discussion, deliberation
or vote on a matter before the Board, or attempt to influence a
decision of the Board, if the Board member has a financial interest,
which is prohibited under California law. If a Board member believes
that he/she may be disqualified from participation in the discussion,
deliberations or vote on a particular matter due to a financial
interest, the following procedures shall be followed:
L If a Board member becomes aware of the potential conflict
of interest before a Board meeting at which the matter will be
discussed or acted on, the Board member shall notify the
General Manager and legal counsel of the potential conflict
of interest so that a determination can be made whether it is
a disqualifying conflict of interest.
H. If it's not possible for a Board member to discuss the potential
conflict with the General Manager and legal counsel before
the meeting, or if the Board member does not become
aware of the potential conflict until during the meeting, the
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 9
Page 161 of 193
Board member shall immediately disclose the potential
conflict during the Board meeting (see Exhibit C), so that there
can be a determination as to whether it is a disqualifying
conflict of interest.
iii. Upon a determination that there is a disqualifying conflict of
interest, the Board member shall: (1) publicly identify the
interest that gives rise to the conflict or potential conflict in
sufficient detail to be understood by the public; (2) recuse
themselves from participating in the discussion, deliberation
or vote on the matter for which a conflict of interest exists,
which shall be so noted in the Board minutes; and (3) leave
the room until after the discussion, vote and any other
disposition of the matter is concluded. The Director shall not
be counted toward achieving a quorum while the item is
discussed. This process also applies when the disqualifying
conflict of interest is on the Consent Calendar except the
Director is not required to leave the room.
C. A Board member shall not recommend the employment of a relative
to the District or to a vendor, contractor or consultant known by the
Board member to be bidding or negotiating a contract with the
District.
7. To avoid non-compliance with the Ralph M. Brown Act (GC § 54950 et
seg.), Directors are prohibited from sending and receiving electronically
produced messages during meetings.
8. For a period of one year after leaving office, former Board members shall
not represent any non-governmental entities before the District for
compensation. This restriction shall not apply to governmental entities.
B. Board members are prohibited from soliciting political funds or contributions at
District facilities and prohibited from using the District's seal, trademark, logo,
branding, stationary or other indicia of the District's identity, in any solicitation for
political contributions contrary to State law. A Board member shall not accept,
solicit or direct a political contribution from:
1. District employees or legal counsel.
2. Consultants or contractors used by the District in the past 12 months.
3. Individuals, entities, vendors, consultants, sub -consultants, contractors, or
sub -contractors which have a personal or financial interest in a contract or
other matter while it is pending before the District and for 6 months after the
District renders a final decision on that contract or other matter.
4. Any other party as prohibited by law.
C. The appointment or election of a Board member to a public entity, other than the
District, may result in action that is contrary or inconsistent with the interests of the
District and could result in loss of the member's position of the Board. Board
members may, with consent of the Board, consult with legal counsel and the
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 10
Page 162 of 193
Board may authorize a request for an opinion from the Attorney General of the
State of California as to the incompatibility of offices.
D. No Board member shall receive or agree to receive, directly or indirectly, any
compensation, reward, honoraria or gift from any source except for recognition
from the District for any action related to the conduct of the District's business. A
Board member shall not accept gifts that exceed the limitations specified in
California law. Any and all gifts, campaign contributions, income and financial
information shall be disclosed as required under the provisions of the Political
Reform Act of 1974 and applicable regulations adopted by the Fair Political
Practices Commission.
E. Board members and persons elected or appointed, who have not yet assumed
office as members of the Board, shall fully comply with the provisions of the Ralph
M. Brown Act (GC § 54950 et sea.).
F. The General Manager has primary responsibility for (1) ensuring compliance with
the District's personnel policies and procedures; (2) ensuring that District
employees do not engage in improper activities; (3) investigating allegations of
improper activities; and (4) taking appropriate corrective and disciplinary actions.
The Board ensures that the General Manager is managing the District according
to the law and the policies approved by the Board.
1. Board members shall disclose to the General Manager, to the extent not
expressly prohibited by law, improper activities within their knowledge.
Board members shall not interfere with the General Manager's
responsibilities in identifying, investigating and correcting improper
activities, unless the Board determines the General Manager is not properly
carrying out these responsibilities.
2. A Board member shall not directly or indirectly use or attempt to use the
authority or influence of their position to intimidate, threaten, coerce,
command or influence any person for the purpose of preventing such
person from acting in good faith to bring to the attention of the General
Manager or the Board any information that, if true, will constitute a work-
related violation by a Board member or District employee of any law,
regulation, or this manual. This includes, but is not limited to (1)
misappropriation or waste of District funds; (2) abuse of authority; (3)
creating substantial danger to public health or safety by an act or omission
of a District official or employee; (4) use of a District office or position or of
District resources for personal gain; or (5) a conflict of interest of a Board
member or employee.
G. Directors are not subject to the District's Conflict of Interest Codes, but are subject
to the disclosure requirements of the Political Reform Act (GC § 87100 et seq.; GC
87203). Directors are required to file a Statement of Economic Interests (Form
700) with the County when assuming office, on an annual basis thereafter, and
when leaving office. Filing of these forms shall be performed using the County's
e -file system.
H. Directors appointed to other agency's boards (e.g. OCSan or ACWA-JPIA) shall
be required to file Form 700's in accordance with that respective agency's
Conflict of Interest Codes.
Yorba Linda Water District Board of Directors' Policies and Procedures Mane 11
Page 163 of 193
I. The following procedures shall be followed when any member of the Board
reasonably believes that another member of the Board has engaged in alleged
misconduct or has failed to act in the best interests of the District. These
procedures shall not be effective in any case in which a non -board member seeks
redress for alleged misconduct by a Board member. While the Board has
discretion in deciding the actions it may choose to take in response to a
complaint, this section provides definitions and procedures related to three types
of actions: admonition, sanction, and censure.
1. Admonition is the least severe form of action. An admonition may typically
be directed to all members of the Board, reminding them that a particular
type of behavior is not in the best interests of the District, and that, if it occurs
or is found to have occurred, could cause a member to be subject to
sanction or censure. An admonition may be issued in response to a
particular alleged action or actions, although it will not necessarily have to
be triggered by a complaint of misconduct. An admonition may be issued
by the Board prior to any findings of fact regarding any complaint, and
because it is a warning or reminder, will not necessarily require an
investigation.
2. Sanction is the next most severe form of action. Sanction shall be directed
to an individual member of the Board based on a particular action (or set
of actions) that is determined to be misconduct but is considered by the
Board not to be sufficiently serious to require censure. A sanction may be
based upon the Board's review and consideration of a complaint. A
sanction may be issued by the Board, and because it is not punishment or
discipline, will not necessarily require an investigation.
3. Censure is the most severe form of action. Censure is a formal statement
of the Board officially reprimanding one of its members. It is a punitive
action, which serves as a penalty imposed for misconduct, but it carries no
fine or suspension of the rights of the member as an elected official. It can
however, include such actions as the disapproval of expense
reimbursement requests, de -authorization of attendance at conferences,
seminars, and other activities at District expense, removal of the member
from Board committee, agency and intergovernmental meeting
assignments, and other such remedies as may be deemed appropriate by
the Board. Censure shall only be used for cases in which the Board
determines that the misconduct is a serious offense. In order to protect the
overriding principle of freedom of speech, the Board shall not impose
censure on any of its members for the exercise of his/her First Amendment
rights, no matter how distasteful the expression was to the Board or the
District. However, nothing herein shall be construed to prohibit the Board
from collectively condemning and expressing their strong disapprobation
of such remarks. Before the imposition of a censure, the Director accused
of a violation shall be entitled to written notice of the allegation, the right
to provide a written response to the allegation, and an opportunity to
respond in writing as to the results of an investigation.
J. All complaints shall be submitted in writing to the General Manager and/or the
District's legal counsel for review and determination as to whether there is
sufficient basis for further action. Complaints that specifically seek admonition,
sanction or censure as a specific remedy shall be treated as a request for that
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 12
Page 164 of 193
remedy. Once a complaint has been filed, the General Manager, in conjunction
with legal counsel, shall bring the matter before the Board. The Director named in
a complaint shall be given an opportunity to respond to the complaint in writing.
If the Board determines, in consultation with legal counsel, that an investigation is
warranted, the Board shall initiate an investigation by the appropriate investigator,
entity or authority, as determined in the reasonable discretion of the Board. In the
event of such an investigation, a report of the findings of said investigation, along
with the accused Director's written response to the report, shall be presented to
the board for majority action. If there is no merit, the matter shall be disposed of
with no further action. When the Board decides, based upon findings and the
accused Director's defense, that a violation has occurred, it may choose to
impose one of the above listed internal remedies. Any action taken by the Board
to impose a sanction or censure, shall be taken by way of written resolution.
K. At any point during any of these processes, the Board may refer the matter, as
appropriate, to the Orange County District Attorney or other proper authorities for
possible investigation, enforcement or prosecution. Prior to or following such
referral, the Board may also proceed with any of the actions described in this
section.
5.0 COMPOSITION, TERMS AND VACANCY
5.1 The District shall have a Board of five Directors each of whom, whether elected or
appointed, shall be a voter of the District (WC § 30068; WC § 30500 et seg.).
5.2 The term of office of each Director, other than Directors appointed to fill an unexpired
term, shall be four years (WC § 30502). Terms of office are staggered, with elections held
in November of every even numbered year (WC § 30700).
5.3 Elections are held at large, which means that all voters throughout the District have the
opportunity to vote for any person seeking election (EC § 10500 et sec.).
5.4 Before entering upon the duties of his/her office, each Director shall take and subscribe
the official oath and file it with the Secretary. The oath of office may be taken before
the Secretary, any member of the Board, or any officer authorized by law to administer
oaths (WC § 30509-30510).
5.5 Each Director elected or appointed shall hold office until his/her successor qualifies (WC
30506) .
5.6 If a person elected fails to qualify, the office shall be filled as if there were a vacancy in
the office (WC § 30503).
5.7 From time to time a vacancy may occur on the Board for a variety of reasons. An office
becomes vacant on any of the following events before the expiration of a Director's term
(GC § 1770 et sec.):
A. Death of an incumbent;
B. A court's declaration that the incumbent is physically or mentally incapacitated;
C. Resignation;
13
Page 165 of 193
D. Removal from office;
E. Ceasing to be an inhabitant of the District;
F. Absence from the state beyond periods allowed by law;
G. Ceasing to discharge the duties of the office for three consecutive months;
H. Conviction of a felony;
I. Refusal or neglect to file required oath of office;
J. Declaration by a competent tribunal that election or appointment is void; or
K. Commitment to a hospital or sanitarium by a court of competent jurisdiction.
5.8 All vacancies occurring in the office of Director shall be filled pursuant to Section 1780 of
the Government Code (see also WC § 30504). The District shall notify the county elections
official of the vacancy no later than 15 days after the Board is notified of the vacancy or
the effective date of the vacancy, whichever is later.
A. The remaining members of a five person board may fill a vacancy by
appointment. The appointee shall hold office until the District general election 130
days or more after the effective date of the vacancy. Appointments shall be
made within 60 days after the effective date of the vacancy. Notice of the
vacancy shall be posted in three or more conspicuous places within the District
and published in a newspaper of general circulation at least 15 days prior to an
appointment. The remaining members may call an election to fill the vacancy
within 60 days of the vacancy, in lieu of an appointment, on the next available
election date provided by Chapter 1 of Division 1 of the Election Code that is 130
days or more after the vacancy.
B. If the vacancy is not filled or an election called within 60 days of the vacancy, the
County Board of Supervisors may fill the vacancy within 90 days of the vacancy or
order the District to call an election to fill the vacancy.
C. If neither (A) or (B) has occurred within 90 days, the District shall call an election to
be held on the next available election date provided by Chapter 1 of Division 1
of the Election Code that is 130 days or more after the vacancy occurs.
D. If the remaining Board falls below a quorum, the Board of Supervisors may waive
the 60 day period provided in (A) and appoint immediately, or may call an
election to fill the vacancy under Chapter 1 of the Election Code. The Board of
Supervisors shall only fill enough vacancies to provide a quorum.
Appointees shall hold office until the next District general election. Electees shall
hold office for the unexpired balance of the term of office.
5.9 If a Director's place of residence is moved outside District boundaries, and if within 180
days of the move the Director fails to reestablish a place of residence within the District,
it shall be presumed that a permanent change of residence has occurred and that a
vacancy exists on the Board (GC § 1770; WC § 30508).
Yorba Linda Water District Board of Directors' Policies and Procedures Mane 14
Page 166 of 193
6.0 OFFICERS
6.1 President and Vice President
A. A President and Vice President of the Board shall be elected annually at the
District's reorganization meeting held at the first regular meeting of the Board in
December of each year. The President shall assume the chair of the Presiding
Officer immediately after election.
B. The President shall make committee, agency, and intergovernmental meeting
assignments, subject to consent of the Board, annually by the first meeting of the
Board of Directors to be held in January of the subsequent year.
C. If the President is absent from a meeting of the Board, the Vice President shall serve
as the Presiding Officer. If both the President and Vice President are absent, the
Secretary shall take the chair so that the Directors present may elect a Presiding
Officer. Upon late arrival of the President or Vice President at the meeting, the
chair shall be relinquished at the first opportunity not disruptive to the conduct of
business.
D. In the event the President becomes incapacitated or is otherwise unable to act in
his/her official capacity, as determined by a majority vote of the Board, the Vice
President shall serve until the incapacity is cured or relieved. In the event the Vice
President becomes incapacitated or is otherwise unable to act in his/her official
capacity, as determined by a majority vote of the Board, an interim Vice President
shall be elected at the District's next regular meeting of the Board to serve until
the incapacity is cured or relieved.
E. The Presiding Officer, established pursuant to these policies, shall conduct the
proceedings of the Board.
F. The Presiding Officer shall sign all ordinances, resolutions and contract documents
approved and adopted by the Board (WC § 30578).
G. The President, or the Vice President in the absence of the President, will serve as
the District's voting delegate for all association elections.
H. The President and Vice President of the Board shall serve as the President and Vice
President of the Public Financing Corporation and Chair and Vice Chair of the
Financing Authority. The Officers of the Corporation and the Authority shall be
affirmed annually at the District's reorganization meeting held at the first regular
meeting of the Board in December of each year or as necessary.
I. Individuals serving as President or Vice President of the Board and the Corporation,
and Chair and Vice Chair of the Authority, may be removed from office by a
majority vote of the Board.
7.0 APPOINTED STAFF AND OTHERS
Appointed Staff, as defined in this section, shall mean the General Manager, Board Secretary,
Assistant Board Secretary and Treasurer, who are appointed by the Board.
15
Page 167 of 193
7.1 General Manager, Secretary, Assistant Secretary and Treasurer
A. A General Manager shall be appointed by a majority vote of the Board and serve
at the pleasure of the Board. The General Manager shall perform all duties (1) set
forth in County Water District Law (WC § 30000 et sea.), (2) set forth in these
policies, (3) set forth in the General Manager's contract with the District, (4)
imposed by the Board, and (5) in accordance with governing laws and
regulations. In accordance with (1)-(5), the General Manager shall: (a) have full
charge and control of the maintenance, operation, and construction of the
District's water and wastewater systems; (b) have full power and authority to
employ and discharge all employees; (c) prescribe the duties of employees; (d)
fix and alter the compensation of employees subject to budget limitations
approved by the Board; (e) perform other duties imposed by the Board; and (f)
report to the Board in accordance with the rules and regulations as adopted by
the Board (WC § 30580-30581).
B. A Secretary and Assistant Secretary shall be appointed by a majority vote of the
Board and serve at the pleasure of the Board. The Secretary, or the Assistant
Secretary in the absence of the Secretary, shall attest all ordinances and
resolutions approved and adopted by the Board, countersign all contract
documents approved and adopted by the Board, prepare the minutes of each
meeting held by the Board, and perform all duties (1) set forth in the County Water
District Law (WC § 30000 et sec.), (2) set forth in these policies, (3) imposed by the
Board, and (4) in accordance with governing laws and regulations.
C. A Treasurer shall be appointed by a majority vote of the Board and serve at the
pleasure of the Board. The Treasurer shall perform all duties (1) set forth in the
County Water District Law (WC § 30000 et sec.), (2) set forth in these policies, (3)
imposed by the Board, and (4) in accordance with governing laws and
regulations. The Treasurer shall install and maintain a system of auditing and
accounting that shall completely and at all times show the financial condition of
the District (WC § 30582).
D. A member of the Board shall not serve as the General Manager, Secretary,
Assistant Secretary or Treasurer. The same person may be appointed as General
Manager and Secretary or Secretary and Treasurer. There shall be no additional
compensation for also serving as Secretary, Assistant Secretary or Treasurer if the
individual so serving is an employee of the District.
E. The Secretary, Assistant Secretary, and Treasurer of the District shall serve as the
Secretary, Assistant Secretary, and Treasurer of the Public Financing Corporation.
The General Manager, Finance Manager, and Executive Assistant, shall serve as
the Executive Director, Treasurer, and Secretary of the Financing Authority.
Appointed staff of the Corporation and Authority shall be affirmed annually at the
District's reorganization meeting held at the first regular meeting of the Board in
December of each year or as necessary.
F. The District shall insure against losses caused by an officer or employee of the
District in lieu of providing a bond or bonds. The amount and terms of this
insurance coverage shall be equivalent to the provisions specified in the District's
insurance policy for Crime Coverage - Public Employee Theft. (WC § 30545; GC
53226.3)
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 16
Page 168 of 193
G. Individuals serving as General Manager, Secretary, Assistant Secretary, or Treasurer
of the Board and the Corporation, and Executive Director, Treasurer, and
Secretary of the Authority, may be removed from their appointments by a majority
vote of the Board.
7.2 District Legal and Labor Counsel
A. The District's Legal and Labor Counsel are law firms that are appointed by the
Board of Directors and report to the Board during Board meetings.
1. Legal Counsel shall serve as the attorney for the District in all legal matters
pertaining to the operation, maintenance, and other related business of
the District. Legal Counsel shall perform such duties as the Board or General
Manager may request, and shall (1) review all Board actions to insure
legality and acceptability under law; (2) prepare or review legal
documents and provide legal counsel, as required by the Board or General
Manager; and (3) attend and/or participate in Board meetings and other
meetings as directed by the Board or the General Manager.
2. Labor Counsel shall serve as the attorney for the District in all legal matters
pertaining to employment law and other related business of the District.
Labor Counsel shall perform such duties as the Board or General Manager
may request, and shall (1) review all employment related matters to insure
legality and acceptability under law; (2) prepare or review employment
and labor related documents and provide legal counsel, as required by
the Board or General Manager and (3) attend and/or participate in Board
meetings and other meetings as directed by the Board or the General
Manager.
7.3 District Auditor
A. The District's Auditor is a certified audit firm that is appointed by and reports to the
Board, and that conducts the District's annual audit and prepares the District's
annual audit report (WC § 30582). The District's auditor shall be rotated on a
periodic basis. Contracts for independent auditing services shall be awarded for
an initial period of three years, with the option of extending up to two subsequent
years (for a maximum total of five), unless otherwise determined by the Board.
7.4 Consultants
A. The Board may from time -to -time select, retain, compensate, define the scope
and efforts of, and dismiss consultants to support or provide information to the
Board in developing policy level decisions or in implementing Board actions. In
doing so, the Board shall delegate to the General Manager the responsibility for
day-to-day direction of the work of the consultant.
8.0 COMMITTEES
8.1 From time to time, the Board may establish committees, whether standing or ad hoc, to
assist with the performance of its duties and policy advice. In keeping with the Board's
broader focus, committees shall not direct the implementation of District programs and
projects. Committees shall assist the Board by preparing policy alternatives and
implications for Board consideration. Committees shall not act on the Board's behalf
17
Page 169 of 193
9.0
unless authorized by a majority vote of the Board. Said authorization shall not conflict
with the duties assigned to the General Manager. In order to preserve the organizational
structure and support the chain of command, committees shall not exercise authority
over staff or staff operations.
8.2 The purpose of each established committee shall be reviewed by the Board on an
annual basis, prior to making Director assignments, in order to determine their continuing
relevance.
8.3 The Board previously adopted the Fair Political Practices Commission's (FPPC) Form 806
as the District's official form for reporting public official appointments and has directed
staff to post a completed form on the District's website in accordance with the
requirements set forth in FPPC Regulation 18705.5.
DIRECTORS' COMPENSATION, BENEFITS AND EXPENSE REIMBURSEMENT
9.1 Directors' Compensation
A. As of January 23, 2003, compensation for members of the Board shall be $150 per
day for each day's attendance at meetings of the Board, meetings attended at
the request of the Board, and participation in mandatory training, including
reasonable and necessary travel time (see Appendix 1). Compensation for any
type of service shall not exceed ten days in any calendar month (District Ord. 03-
01; WC § 20202; WC § 30507).
B. Director attendance at events sponsored by (1) the District or (2) the following
organizations shall be approved by the Board subject to budget limitations:
1. Association of California Cities - Orange County (ACC -OC)
2. Association of California Water Agencies (ACWA)
3. Association of California Water Agencies - Joint Powers Insurance Authority
(ACWA-JPIA)
4. American Water Works Association (AWWA)
5. California Association of Mutual Water Companies (CalMutuals)
6. California Association of Sanitation Agencies (CASA)
7. California Special Districts Association (CSDA)
8. California -Nevada Section of American Water Works Association (CA -NV
AWWA)
9. Chambers of Commerce
10. Colorado River Water Users Association (CRWUA)
11. Educational Institutions
12. Independent Special Districts of Orange County (ISDOC)
13. Local, State, and Federal Governmental Agencies (Including meetings with
elected/appointed officials and staff.)
14. Metropolitan Water District of Southern California (MWDSC or MET)
15. Municipal Water District of Orange County (MWDOC)
16. Non-political Community Service Organizations
17. Orange County Business Council (OCBC)
18. Orange County Local Agency Formation Commission (OC LAFCO)
19. Orange County Sanitation District (OCSan)
20. Orange County Water Association (OCWA)
21. Orange County Water District (OCWD)
22. Santa Ana Watershed Project Authority (SAWPA)
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 18
Page 170 of 193
23. Special District Leadership Foundation (SDLF)
24. Urban Water Institute (UWI)
25. Water Advisory Committee of Orange County (WACO)
26. Water Education Foundation (WEF)
C. Director attendance at events sponsored by any other organization than those
listed above requires preapproval or ratification by a majority vote of the Board in
order to be considered as an activity for the purposes of compensation.
D. Directors shall complete an Activity Report and Compensation Form (see Exhibit
D) on a monthly basis. Directors have until the 15'" day of the following month to
file said reports with the General Manager or his/her designee. If an activity report
is not returned by this deadline, no compensation shall be paid to the Director for
that reporting period. Exceptions to this provision shall be presented to the Board
of Directors for review and approval.
E. All activity reports shall be reviewed and approved by the President or the Vice
President. The President's activity report shall be reviewed and approved by the
Vice President.
F. Increases in compensation are limited to five percent for each calendar year
following the operative date of the last adjustment (District Ord. 03-01; WC
20202). The Board shall consider its compensation rate following the
reorganization meeting held at the first regular meeting of the Board in December
of each year. If the Board recommends an increase in the amount of
compensation, an Ordinance shall be considered and adopted by the Board
according to the following procedures:
1. A public hearing shall be held prior to adoption of the Ordinance (WC
20203).
2. Notice of the hearing shall be published in a newspaper of general
circulation once a week for two successive weeks prior to the public
hearing (GC § 6066).
3. The Ordinance shall become effective 60 days from the date of its final
passage (WC § 20204).
G. The District does not provide any of its Directors with loans.
9.2 Benefits
A. Directors and their eligible dependents may participate in the health benefits
plans provided by the District, including medical, dental and vision plans. The
District shall pay the premium amount for Directors and and their eligible
dependents. Health benefits provided to Directors shall not be greater than the
most generous plan being offered to any group of District employees. A Director
is also eligible for District -provided post -service health benefits if the following
conditions are satisfied: the Director's term began before January 1, 1995 and
continued uninterrupted until on or after May 27, 2010; and the Director began
receiving health benefits from the District before January 1, 1994. The rate of
accrual for post -service health benefits is one year of benefits for each three years
of service to the District as a Director. In addition to the terms and conditions
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 19
Page 171 of 193
provided herein, any terms or conditions set forth in the personnel rules of the
District that are applicable to retiree health benefits shall also apply to post -service
health benefits for Directors, except those conditions relating to good standing
and adequate notice of retirement. Directors are also eligible for District -provided
Group Life insurance and Accidental Death and Dismemberment insurance in
amounts up to $50,000 each. Additionally, Directors may elect to participate in
the District's deferred compensation plan. Enrollment in any of the above benefits
plans is subject to the rules and restrictions of the plans.
9.3 Travel Expense Reimbursement
A. Directors are encouraged to attend conferences, conventions, meetings,
symposiums, intergovernmental meetings and legislative sessions relating to the
mission of the District. Directors shall receive reimbursement or payment of
expenses, according to District rules, incurred in the performance of their duties as
required or authorized by the Board. Attendance at an event must be
preapproved or ratified by a majority vote of the Board during a duly convened
meeting in order to be considered as an activity for the purposes of payment or
reimbursement of travel expenses. Directors' rates for reimbursement and
payment of travel expenses shall not be greater than rates specified for District
employees.
B. Directors shall be reimbursed for actual costs to attend activities as follows:
Flight:
Coach or Economy Class
Car Rental:
Most Economical Size Vehicle,
Government/Group Rate
Lodging:
Published Conference Group Rate, Equally
Comparable or Lower Rate, Government
Rate, or GSA Rate (See Section D)
Meals:
$90 Per Day
Actual and Necessary Expenses:
$30 Per Day
C. Expenditures for lodging, meals, and transportation shall provide for reasonable
and necessary comfort and convenience. Directors shall be mindful that public
funds are being spent and that only a reasonable and necessary level of expense
is warranted. Add-on expenses such as upgrades, early boarding, and early
check-in shall not be considered reimbursable.
D. When available, Directors must use coach or economy class for commercial travel
and the published conference group rate, an equally comparable or lower rate,
or government rate for lodging. If these rates are not available, the reimbursable
amount shall be limited to the per diem rates set forth by the US General Service
Administration (GSA) at http://www.gsa.gov.
E. For travel by personal vehicle, mileage shall be reimbursed at the standard rate
adopted by the US Internal Revenue Service in effect at the time of travel.
Personally owned vehicles used in the conduct of District business must be insured
for property and liability damage in an amount not less than the minimum limits
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 20
Page 172 of 193
required by the California Financial Responsibility Act. In no case shall the amount
paid for mileage reimbursement for use of a personally owned vehicle used for
travel in lieu of air travel exceed the cost of coach or economy class or equivalent
airfare based on the date the Director registered to attend an activity or conduct
business on behalf of the District.
F. Reimbursement for taxi, rideshare, rail, bus, or other reasonable ground
transportation shall be for the actual costs plus tip not to exceed 20% and
applicable taxes.
G. Reimbursement for parking and toll charges shall be for actual costs.
H. Meal expenses include the reasonable and necessary costs of meals and
beverages, not including alcoholic beverages. Meal expenses shall be
reimbursed on a daily basis not to exceed $90 per day. Meal expenses for partial
days shall be reimbursed on a meal by meal basis as follows: $20 for breakfast, $30
for lunch, and $40 for dinner. Said maximums for meal expenses exclude taxes
and gratuities which are considered actual and necessary expenses (see Section
9.3. G). Any amount spent over the daily or partial day reimbursable amounts set
forth in this section may not be deducted from another day's reimbursable
amount during that same activity. Additionally, any amounts not spent over the
daily or partial day reimbursable amounts set forth above may not be added to
another day's reimbursable amount during that same activity. No reimbursement
shall be provided for alternative meals when the District has paid for the cost of
the activity including any incorporated meals. Attendance at receptions before
dinner shall not be considered a meal.
I. Actual and necessary expenses include taxes and gratuities for meals, tips for
drivers, baggage carriers, and hotel staff. This does not include the cost of laundry,
cleaning or pressing of clothes, or telephone calls.
J. Reimbursement of all reasonable and necessary expenses for internet service to
conduct District business while traveling shall be for actual costs.
K. Arrangements for transportation, lodging, or registration fees that have
cancellation or change penalties shall be carefully monitored by the requesting
Director. If a cancellation or change occurs due to a personal request or
obligation of the Director, they will be responsible for paying the corresponding
penalty, except when determined by a majority vote of the Board during a duly
convened meeting that the reason for the cancellation was legitimate and
authorized.
L. The District shall not incur any costs for a spouse, or other accompanying person.
M. If an expense does not fall within the reimbursement rates identified in this policy,
it must be preapproved by a majority vote of the Board in a public meeting.
N. In order to obtain reimbursement for qualified expenses, the following procedures
must be followed:
1. Directors shall submit a completed Travel Expense Reimbursement Form
(see Exhibit E) for conference, convention, or symposium attendance,
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 21
Page 173 of 193
together with all original itemized receipts and corresponding route maps,
within 60 calendar days following the attended event, with the exception
of expenses incurred during the month of June. Requests for reimbursement
of travel expenses incurred during this period must be submitted within 30
calendar days of the attended event for the purposes of financial reporting
at the end of the fiscal year.
2. Directors shall also submit a completed Meeting and Mileage Expense
Reimbursement Form (see Exhibit F) for local meeting attendance, together
with all original itemized receipts and corresponding route maps, within 60
calendar days following the attended event, with the exception of
expenses incurred during the month of June. Requests for reimbursement
of meeting and mileage expenses incurred during this period must be
submitted within 30 calendar days following the attended event for the
purposes of financial reporting at the end of the fiscal year.
3. If the Director does not file an expense report within the above listed
deadlines, the District will not reimburse mileage or out-of-pocket expenses.
Exceptions to this provision shall be presented to the Board of Directors for
review and approval.
4. For any activity that the District prepays expenses, the Director is still
required to file an expense report to ensure that any expenses prepaid by
the District are properly accounted for. Staff shall assist Directors with these
reports as needed. To enforce the timely filing of expense reports the
District may, by majority vote of the Board, stop prepaying conference and
travel expenses.
5. All expense reimbursement requests shall be reviewed and approved by
the President or Vice President. The President's requests shall be reviewed
and approved by the Vice President and vice versa, or by another
available Director.
6. With the exception of mileage reimbursement, any expense shown on the
form must have a corresponding, attached original itemized receipt or
other verification document. Summary receipts for meals cannot be
accepted as a verification document.
7. If a receipt is lost or not provided, the Director must submit a completed
Missing Receipt Affidavit Form (see Exhibit G) as substantiation of the
expense.
8. Directors shall also submit a completed Miscellaneous Gratuities Form (see
Exhibit H) for such expenses paid in cash without a receipt.
9. All forms, receipts and verification documents shall be public documents
subject to redaction of any confidential information, such as credit card
numbers.
O. A Director shall not attend a conference or training event for which there is an
expense to the District if it occurs after the Director has announced his/her
pending resignation, or if it occurs after an election in which it has been
determined that the Director will not retain his/her seat on the Board. A Director
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 22
Page 174 of 193
shall not attend a conference or training event when it is apparent that there is no
significant benefit to the District.
P. Directors shall provide a brief report about the activity at the next regular Board
meeting following attendance. Said report shall detail what was learned at the
session(s) that will be of benefit to the District and can be submitted in written or
verbal form though ideally no longer than three minutes. Materials from session(s)
may be delivered to the General Manager for inclusion in the District's library for
future use.
9.4 District Issued Credit Cards
A. Directors shall be issued credit cards for their use while traveling or attending
meetings on behalf of the District. All purchases made with this card shall comply
with the limitations contained in this policy. Personal purchases using this card are
strictly prohibited.
B. Directors shall submit all original itemized receipts along with appropriate forms
(see Section 9.3. J and Exhibits E and F) identifying purchases made with a District
credit card within 30 calendar days of when the expense was incurred.
C. Directors shall report lost or stolen cards to the Finance Manager immediately to
prevent potential liabilities.
D. Directors shall return their card to the Finance Manager when leaving office.
9.5 Communications Expense Reimbursement
A. In order to facilitate operational efficiency and reduce expenses, the Board has
determined that it is in the best interests of the District to have all agendas and
other District information distributed to the Board via electronic means instead of
providing paper copies whenever possible. While Director participation in and
support of this initiative is encouraged, it is not required. Participating Directors are
eligible for the reimbursement of expenses associated with the purchase of
necessary electronic equipment and related items provided that:
1. The Director is an elected official of the District with more than two months
remaining in his/her current term of office.
2. The Director has submitted a completed Communications Expense
Reimbursement Form (see Exhibit 1) in accordance with established
procedures.
3. The District shall provide reimbursement, up to $1,000 including applicable
taxes and fees every four years (or sooner in the event of loss or theft), for
the cost of electronic equipment and related items of the Director's
choosing. Qualifying electronic equipment and related items shall include
tablets, laptop computers, tablet/laptop covers or cases, protective screen
wraps, and downloadable applications specific to the conduct of District
business, such as word processing, spreadsheet or PDF annotation
applications.
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 23
Page 175 of 193
4. One hundred percent of the electronic equipment and approved itemized
expenses reimbursed shall be reported on the Director's Form W-2 as
taxable income. In providing this information, the District is not offering tax
advice. Directors having questions concerning the tax implications of
electronic communications reimbursement benefits are urged to contact
the Internal Revenue Service or other experts in tax law.
B. Expenses that are not reimbursable include, but are not limited to, gift wrapping,
engraving, downloadable applications (other than those used specifically for
conducting District business) and additional adaptors.
C. Reimbursements shall be processed when proof of purchase and original itemized
receipts are submitted by the Director along with a completed form within 30 days
of purchase.
D. Failure to submit a completed form within this time frame shall result in a denial of
the Director's request for reimbursement of the expense. Exceptions to this
provision shall be presented to the Board of Directors for review and approval.
1. The electronic equipment and related items for which reimbursement is
provided shall become the property of the Director and all maintenance is
the sole responsibility of the Director.
2. Notwithstanding the foregoing, staff may, from time to time as deemed
necessary, provide paper copies of District information to Directors and
such provision of paper copies shall not affect the reimbursement of
expenses as provided in this section.
E. Should a Director experience a loss or theft of electronic equipment for which the
full or partial expense was reimbursed by the District, said Director shall submit a
written statement and/or police report to the Finance Manager or the General
Manager for auditing purposes prior to requesting reimbursement of expenses for
the purchase of replacement equipment. Requests for reimbursement of
expenses for replacement equipment shall be subject to the limitations and
requirements as set forth above.
F. All communications expense reimbursement requests shall be reviewed and
approved by the President or Vice President. The President's requests shall be
reviewed and approved by the Vice President and vice versa, or by another
available Director. Any requests for reimbursement that fall outside the limitations
contained in this policy shall be reviewed and preapproved by a majority vote of
the Board during a duly convened meeting.
9.6 Disclosure of Expenditures/Reimbursements
A. A full accounting of expenditures of public funds under this policy shall be made
and become part of the records of the District.
B. All reimbursements paid by the District of at least $100 for each individual charge
for services or product received, shall be disclosed in an annual report following
the end of each fiscal year. Reimbursement of an individual charge includes but
is not limited to, one meal, lodging for one day, transportation, or a registration fee
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 24
Page 176 of 193
paid to any Director. This report shall be made available for public inspection
upon request (GC § 53065.5).
C. All travel expenses and reimbursements paid by the District on behalf of a Director
shall be disclosed in a quarterly report and provided to the Board for review at a
regular meeting.
10.0 BOARD MEETINGS, GENERAL
All meetings of the Board shall be held at the District's Administration Building located at 1717
East Miraloma Avenue, Placentia, California, unless another location is speficied on the agenda
(WC § 30521). All meetings of the Board shall be open and public and all persons are invited to
attend (WC § 30529). The District shall continue to implement all applicable requirements of the
Ralph M. Brown Act to ensure transparent, open and responsive government (GC § 54950 et
seg.).
10.1 Regular Meetings
A. Effective January 1, 2023, all regular meetings of the Board shall be held on the
first and third Thursday of each month commencing at 3:00 p.m. unless deemed
unnecessary by the President or a majority of the Board. Closed Sessions
scheduled to occur on the same day as a regular meeting may be noticed
separately as a special meeting. Any member of the Board may make a motion
to adjourn any Board meeting and/or to complete any item under discussion
during meetings lasting more than four hours from the time the Board meeting
commenced. All remaining items on the agenda which have not been acted
upon shall be continued to the next regular meeting or as specified by the Board.
10.2 Special Meetings
A. Special meetings of the Board may be called by the President or a majority of the
Board. Whenever a special meeting of the Board is called, notice in writing shall
be delivered by the Secretary to each Director, and if notice is requested in
writing, to each local newspaper of general circulation and radio or television
station. The notice shall be delivered personally or by any other means and shall
be received at least 24 hours in advance of the meeting. The notice shall specify
the time and place of such meeting and the purpose of the meeting.
1. The written notice may be dispensed with as to any Director who, at or prior
to the time the meeting convenes, files with the Secretary a written waiver
of notice (see Exhibit J). The written notice may also be dispensed with as
to any member who is actually present at the meeting at the time it
convenes.
10.3 Emergency Meetings
A. In the event of an emergency situation involving matters upon which prompt
action is necessary due to the disruption or threatened disruption of public facilities
or District operations, the Board may hold an emergency special meeting without
complying with the 24 hour notice required in Section 10.2 herein. An emergency
situation means a crippling disaster which severely impairs public health, safety, or
both. The President, or the Vice President in the absence of the President, or the
General Manager, may determine if an emergency situation exists.
25
Page 177 of 193
B. Whenever an emergency meeting of the Board is called, notice in writing shall be
delivered by the Secretary to each Director, and if notice is requested in writing,
to each local newspaper of general circulation and radio or television station. The
notice shall be delivered personally or by any other means and shall be received
at least one hour in advance of the meeting. In the event that telephonic services
are not functioning, the notice requirement of one hour is waived. The Secretary
shall then notify such newspapers, radio stations, or television states of the fact of
the holding of the emergency meeting, and of any action taken by the Board, as
soon after the meeting as possible.
C. No Closed Session may be held during an emergency meeting, and all other rules
governing special meetings shall be observed with the exception of the 24 hour
notice. The minutes of the emergency meeting, a list of persons the Board or
designee notified or attempted to notify, a copy of the roll call vote(s), and any
actions taken at such meeting shall be posted for a minimum of ten days in the
District office as soon after the meeting as possible.
11.0 BOARD MEETINGS, AGENDAS
11.1 Agendas
A. Any matter which is to be deliberated, discussed, and/or considered for approval
or adoption by the Board at the meeting must be submitted to the Board as part
of an agenda (GC § 54950 et sec.). All ordinances, resolutions and contracts shall
be reviewed by legal counsel and approved as to form and legality prior to
submission for consideration by the Board.
B. The Secretary shall, under direction of the General Manager, prepare an agenda
of such matters according to Section 11.2 herein, entitled "Order of Business",
including a description of the items to be considered or discussed and, where
deemed appropriate by the General Manager, a staff recommendation for each
item.
C. A copy of the draft agenda for every meeting of the Board (or Committee) shall
be provided to the President and Vice President (or assigned Committee
members) for review prior to posting by the Secretary.
D. A copy of the finalized agenda for every regular meeting of the Board shall be
posted at least 72 hours prior to the meeting in a place that is freely accessible to
members of the public. Once posted, copies of the complete agenda and
supporting materials shall be available for public inspection during business hours
at the District office and on the District's website.
E. Agendas for all special meetings of the Board shall be posted in the same manner
at least 24 hours prior to the meeting. The agenda for a special meeting of the
Board is limited to only those matters specifically set forth in the purpose of the call
for the special meeting. No other business shall be considered at a special
meeting.
F. All agendas and other District information shall be distributed to the Board via
electronic means instead of providing paper copies. Director incurred expenses
for electronic equipment and related items required for receiving, accessing and
26
Page 178 of 193
printing all agendas and information shall be reimbursed in accordance with
Section 9.0 herein.
G. A copy of each agenda for a meeting of the Board shall be mailed to
members of the public so requesting them in writing. Any member of the
public requesting a copy of a complete agenda and supporting materials shall
be charged, in advance, for reproduction costs plus mailing expenses.
Exceptions are public agencies, members of the public who request a copy of
the agenda without supporting materials, and individuals requesting a copy
of an agenda, with or without supporting materials, that contains a specific
matter involving that individual as a party.
H. All non-exempt writings related to an agenda item and distributed to a majority of
the Board less than 72 hours prior to the meeting shall be made available for public
review on the District's website at the same time. These instructions shall also be
included on all agendas at the time of posting.
I. Requests for reasonable accommodation for persons with disabilities, including
auxiliary aids or translation services, required for participation in Board meetings
should be submitted to the Board Secretary at least 48 hours in advance. These
instructions shall also be included on all agendas at the time of posting. (GC
54953)
J. Any Director may contact the General Manager and request an item to be
placed on an agenda no later than 24 hours before an agenda is scheduled to
be closed. In general, all agendas for regular meetings of the Board will be closed
on Tuesday's at 7:00 p.m. the week prior to the meeting date.
K. Items that require compilation of readily available written information, documents,
reports, studies, or analyses shall not require formal Board approval before
placement on an agenda.
L. Items that require more than four hours of staff or consultant time for compilation,
or if they require less than four hours but are of a recurring nature, shall be
approved by a majority vote of the Board during a duly convened meeting before
placement on an agenda.
M. Any member of the public may request that a matter directly related to District
business be placed on the agenda of a regularly scheduled meeting of the Board,
subject to the following conditions:
1. The request must be in writing and submitted to the General Manager
together with supporting documents and information, if any, at least 10
days prior to the date of the meeting.
2. The General Manager shall be the sole judge of whether the public request
is or is not a "matter directly related to District business" and if the matter is
to be placed on a future agenda. The public member requesting the
agenda item may appeal the General Manager's decision at the next
regular meeting of the Board. Any Director may request that the item be
placed on the agenda of the Board's next regular meeting.
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 27
Page 179 of 193
3. No matter which is legally a proper subject for consideration by the Board
in Closed Session shall be accepted.
4. The Board may place limitations on the total time to be devoted to a public
request issue at any meeting, and may limit the time allowed for any one
person to speak on the issue at the meeting.
N. Any member of the public may request to present electronic material (such as a
PowerPoint presentation) directly related to District business during Public
Comments or in relation to a specific agenda item during a regularly scheduled
meeting of the Board, subject to the following conditions:
1. The request must be made in writing and submitted to the General
Manager together with all electronic materials at least 24 hours prior to the
meeting.
2. The General Manager shall be the sole judge of whether the electronic
material is or is not a "matter directly related to District business" and if the
material is to be presented during a regularly scheduled Board meeting.
The public member requesting to present the electronic material may
appeal the General Manager's decision at the next regular meeting of the
Board. Any Director may request that the electronic material be presented
at the Board's next regular meeting.
11.2 Order of Business
A. Upon convening the meeting at the hour set on the date of each meeting, the
members of the Board, the Secretary and General Manager of the District shall
take their regular stations in the Board Meeting Room, and the business of the
Board shall be taken up for consideration. The Presiding Officer shall immediately
call the Board to order and lead in the Pledge of Allegiance to the flag of the
United States of America.
B. Before proceeding with the business of the Board, the Secretary shall call the roll
of the Directors. The Secretary shall enter the names of all Directors, Officers, staff
members and visitors (if known) present in the Minutes of the meeting.
C. If a quorum is present, the Secretary shall so advise the Presiding Officer. If a
quorum is not present, the Secretary may adjourn the meeting to a time certain
for the purpose of obtaining a quorum. Any such reconvened regular meeting
shall not constitute a special meeting. In the event a regular or special meeting
of the Board is adjourned to a time and date certain, the Secretary shall post a
notice of adjournment in a place that is freely accessible to members of the public
within 24 hours of such adjournment.
D. Three of the five Directors elected or appointed to the Board shall constitute a
quorum for any meeting of the Board. Irrespective of the number of Board
members constituting a quorum for a particular meeting, a majority vote of the
Board shall consist of at least three votes. No ordinance, resolution or motion shall
be passed or become effective without the affirmative votes of at least a majority
of the members of the Board.
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 28
Page 180 of 193
E. In compliance with the Ralph M. Brown Act (GC § 54950 et seg.) as amended from
time to time, Directors may remotely attend Board and Committee meetings. A
Director is entitled to participate fully in the meeting and vote from a remote
location, and all votes shall be taken by roll call.
F. The Presiding Officer may, on his/her own initiative or at the request of any two
Directors, take any item of business out of order, either as to the general order of
business or as to the specific agenda as the Secretary has prepared it.
G. The Board may take action on items not appearing on the posted agenda for
regular meetings under the following circumstances:
1. Upon determination by a majority vote of the Board that an emergency,
work stoppage or crippling disaster exists that impairs public health and/or
safety.
2. Upon determination by a two-thirds vote of the Board, or by all
Directors if only three are present, that a matter (a) came to the
attention of the District (not the Board) subsequent to posting the
agenda and (b) needs immediate action by the Board.
3. When an item was posted on the agenda of, and was continued from, a
meeting held not more than five days earlier.
H. The Order of Business taken up for consideration by the Board is generally
organized so that high priority matters are addressed at the beginning of the
meeting, and is generally in the following sequence:
1. Introductions and Presentations
2. Public Comments (GC § 54954.3)
3. Public Hearings
4. Consent Calendar
5. Action Calendar
6. Discussion Calendar
7. Informational Reports and Other Business
8. Closed Session (s)
9. Adjournment
I. Any person desiring to speak shall first address the Presiding Officer. Upon
recognition by the Presiding Officer, the speaker shall be invited to state his/her
name, representation and/or affiliation and the matter on which they wish to
comment. If the matter relates to an item on the current agenda, the Presiding
Officer shall recognize the speaker and invite their comment when the item is
considered. Comments are limited to matters of public interest within the
jurisdiction of the District, and shall be no more than three minutes in length unless
the speaker is utilizing a translator or a time extension is granted by the Presiding
Officer. A maximum of 20 minutes shall be allotted for each subject matter
pursuant to the discretion of the Presiding Officer. No action shall be taken on
matters not appearing on agenda. (GC § 54954.3)
J. The Public Hearings portion of the agenda, if any, shall be held at the time
specified in the legal notice advertising such hearing. In general, the order of
procedure for a public hearing is as follows:
Yorbo " ida Water Distr _i Board o- —_-tors' Policies and Procedures ManLl-' 29
Page 181 of 193
1. Opening of Hearing by Presiding Officer
2. Verification of Notice of Hearing Provided by Board Secretary
3. Reports by General Manager, Staff and/or Consultant
4. Comments from the Public Speaking in Favor and/or Against the Issue
5. Receipt of Written Communications from the Public
6. Continue or Closing of Hearing by Presiding Officer
7. Questions to Staff and Board Discussion
8. Consideration of Action by the Board
K. The Consent Calendar portion of the agenda shall be consideration, in a single
action, of items determined by the Secretary to be routine matters, status reports
or documents implementing previous Board instructions. If a Director has a
question or wishes to discuss a Consent Calendar item, they may do so without
formally removing the item from the Consent Calendar. If, after such discussion, a
Director, staff member or member of the public has a question or wishes to address
a Consent Calendar item further, they may request that the item be removed for
further discussion. The Presiding Officer shall immediately grant such requests and
transfer the removed item to the Action Calendar for later discussion. Items
removed from the Consent Calendar for discussion shall be acted upon
separately. All items remaining on the Consent Calendar shall be considered for
approval by a single motion. Examples of matters appearing on the Consent
Calendar may include, but are not limited to:
1. Minutes of Previous Board Meetings
2. Approval to Pay Warrants
3. Routine Environmental Assessments
4. Approval of Routine Terms and Conditions for Water and/or Sewer Service
5. Approval of Change Orders (With a dollar value within the General
Manager's authority consistent with the approved purchasing policy.)
6. Approval of Contracts (For projects identified in the adopted budget.)
7. Final Acceptance of Facilities
8. Disposition of Liability Claims
9. Other Routine Administrative Matters
L. The Action Calendar portion of the agenda shall include items requiring staff
presentation and/or Board discussion prior to formal Board action. Items shall
generally be listed in order of priority and with items of a similar nature grouped
together. Items may be addressed out of order upon request and with the
consent of the Presiding Officer.
M. The Discussion Calendar shall include matters that do not require Board action or
that cannot reasonably be expected to result in Board action at that meeting.
Matters appropriate for the Discussion Calendar include technical presentations
to the Board, review of drafts of proposed policies and, in general, items for which
District staff seeks the advice and counsel of the Board. When time permits, the
Board believes the District's best interests are served by discussing more complex
matters at one meeting and considering formal action on them at a subsequent
meeting.
N. The Informational Reports and Other Business portion of the agenda provides an
opportunity for the presentation of reports by the General Manager, reports from
Committees, reports by Directors who have attended outside meetings, and
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 30
Page 182 of 193
general comments by Directors. It also provides an opportunity for the Board to
schedule future meetings and assignments on the Board's activity calendar.
Requests for items to be placed on a future agenda shall be subject to the
provisions in Section 11.1 J -K.
O. Closed Sessions are strictly limited to the open meeting exceptions as defined in
the Ralph M. Brown Act. At times, during Board meetings, the Board may adjourn
into Closed Session to discuss personnel matters, real estate negotiations, existing
or anticipated litigation or other matters as specified in the exceptions set forth in
the Brown Act. Appropriate agenda descriptions are also required for Closed
Session items. (GC § 54950 et sec.)
P. Either the presiding officer may adjourn a Board meeting without a motion or a
motion to adjourn may be moved by a Director and seconded by another
Director, and is subject to debate. No further business can be conducted after
the Presiding Officer adjourns or an affirmative vote to adjourn.
Q. The Board may adjourn any regular or adjourned regular meeting to a time and
place specified in the motion of adjournment so approved by the Board.
12.0 BOARD MEETINGS, MINUTES
12.1 The Secretary shall keep minutes of all Board meetings. Minutes are to record actions
taken and meaningful discussion; they are not intended to be verbatim records.
Members of the public requesting information about a meeting shall be encouraged to
listen to or watch the recording made of each meeting. Draft minutes shall be distributed
to the Board for review and approval at the next regular meeting or as soon as possible
thereafter. Minutes may be approved as part of the Consent Calendar.
12.2 The official minutes of all Board meetings shall be kept in a fire -proof vault or in fire-
resistant locked cabinets at the District's Administration office. An audio and/or video
recording shall be made of all regular Board meetings, including public hearings, and
retained in accordance with the District's records retention policy.
13.0 BOARD MEETINGS, CONDUCT
13.1 Guidelines for Discussion
These guidelines are intended to formalize the meeting so that each Director and
members of the public, in due course, may be heard (see also Exhibit K).
A. The Presiding Officer shall decide, subject to a question of order by any Director,
the degree of enforcement of these guidelines at any time during any meeting.
B. The Board prefers a flexible form of meeting, believing that this enhances the
decision-making process and may not always conduct its meetings with formal
"rules of order" or parliamentary procedure.
C. Except for items on the Consent Calendar, the Presiding Officer shall read aloud
the title of each item on the agenda.
31
Page 183 of 193
D. Staff will generally provide a presentation for each action or discussion item
following which the Presiding Officer will open the floor to public comment on the
matter under consideration (see Section 11.2 1).
Following public comment, the Board will discuss the matter being considered and
address questions or comments to staff.
F. Any Director desiring to speak shall first address the Presiding Officer. Upon
recognition by the Presiding Officer, the Director may speak freely with respect to
the matter then before the Board but shall confine his/her comments to the
subject under discussion. Any Director, once recognized, shall not be interrupted
except by a call to order from the Presiding Officer. If a Director is called to order,
he/she shall cease speaking until the question or order is determined; if
determined to be in order, they may proceed.
G. Any Director moving the adoption or approval of a matter may call for the
question.
H. The Presiding Officer may move, second or debate motions from the Boardr,
subject only to such limitations of debate as may be imposed on all Directors, and
shall not be deprived of any of the rights and privileges of a Director by serving as
the Presiding Officer. The Presiding Officer may vote on all questions or motions
before the Board, with his/her name being called last in a roll call vote.
True motions to reconsider any Board action must be made at the same meeting
at which the original action was taken; however, any Director may make any
other type of motion at any meeting.
J. The Secretary shall record in the Minutes any dissenting and abstaining votes, or
disqualification from voting due to a conflict of interest.
K. Unless a Director declares a conflict of interest or abstains, silence shall be
recorded in the Minutes as an affirmative vote.
The Presiding Officer for each meeting has the responsibility to preserve order and
decorum. If at any time, a Director believes order is not being maintained or that
procedures being followed are not adequate for the decision-making process at
hand, he/she shall call this fact to the attention of the Presiding Officer and request
corrective action. If the corrective action taken by the Presiding Officer is not
satisfactory, a motion for specific corrective action may be made to the Board.
In that event, a majority vote of the Board shall determine the action to be taken.
M. In the event any person or group of persons willfully disrupts a Board meeting in a
manner that orderly conduct of such meeting is unfeasible, the Presiding Officer
shall call for order and warn the person or group that their behavior is disrupting
the meeting and that failure to cease such behavior may result in their removal
from the meeting. If the person or grouprefuses to comply with the Presiding
Officer's request for order, the Presiding Officer may declare a recess and cause
the person or group's removal from the meeting. Once the Presiding Officer takes
this action, permission for such persons) to return to the meeting requires a motion
approved by a majority vote of the Board. When, in the judgment of the Presiding
Yorba Linda Water District Board of Directors' Policies and Procedures Mane - 32
Page 184 of 193
Officer, order is restored, the meeting shall reconvene and continue with the
Board's business. (GC § 54957.9; GC § 54957.95)
14.0 BOARD ACTIONS AND DECISIONS
14.1 The Board shall act only by Ordinance, Resolution, or Motion (WC § 30523). The Presiding
Officer shall state each matter as it is presented for consideration by the Board and shall
announce each decision of the Board.
14.2 Ordinances have the force of law and are an authoritative decree or municipal
regulation of the District. Ordinances shall relate to no more than one subject, which shall
be clearly expressed in the title of the ordinance. No ordinance, or section thereof, shall
be amended or repealed unless the new ordinances contains the title of the ordinance
or section amended or repealed. When applicable, ordinances shall be identified to the
Board as replacements to existing ordinances or sections thereof. Ordinances must be
moved and seconded and shall be adopted only by a roll call vote. The Secretary shall
record the names of all Directors and identify them as voting Aye, No, Abstain, or Absent
on each adopted ordinance. All ordinances shall be signed by the Presiding Officer and
attested by the Secretary. Ordinances shall be in full force and effect upon adoption
unless otherwise provided by law, and the Secretary shall be responsible for compliance
with any and all legal requirements for publication of the ordinance.
14.3 Resolutions are a formal expression of opinion, will or intent of the Board. Resolutions must
be moved and seconded and shall be adopted only by a roll call vote. The Secretary
shall record names of all Directors and identify them as voting Aye, No, Abstain, or Absent
on each adopted resolution. All resolutions shall be signed by the Presiding Officer and
attested by the Secretary.
14.4 Motions are proposals, made by a Director during a Board meeting, for action, inclination
of the mind or will, or a formal proposal made in a deliberative manner by the Board.
Every motion considered by the Board must be moved by a Director, seconded by
another Director and is subject to debate.
14.5 Except where action is taken by the unanimous vote of all Directors present and voting,
the Secretary shall record the names of all Directors and identify them as voting Aye, No,
Abstain or Absent upon the passage of all ordinances, resolutions, or motions and enter
them upon the Minutes of the Board.
15.0 EXHIBITS AND APPENDIXES
Exhibits
A. Assessment Survey of Governing Body's Effectiveness
B. Sample Conflict of Interest Declarations
C. Activity Report and Compensation Form
D. Travel Expense Reimbursement Form
E. Meeting and Mileage Expense Reimbursement Form
F. Missing Receipt Affidavit Form
G. Miscellaneous Gratuities Form
H. Communications Expense Reimbursement Form
I. Waiver of Written Notice of Special and Emergency Meetings
J. General Guidelines for Parliamentary Procedure
Appendixes
1. Setting Compensation for Members of the Board (District Ord. 03-01)
Yorba Linda Water District Board of Directors' Policies ana rru�.uaures Mane- 33
Page 185 of 193
ITEM NO. 10.1.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: September 7, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary
SUBJECT: Director's Reports
ATTACHMENTS:
Directors' Meeting Attendance
Page 186 of 193
Event Date Time Attendance By
August
WACO
Fri, Aug 4
7:30 AM
Placentia City Council
MWDSC Board
Tue, Aug 8
12:00 PM
Wed, Sep 6
PYLUSD Board
Tue, Aug 8
6:00 PM
Barbre
OC LAFCO Commission
Wed, Aug 9
8:15 AM
CalMutuals Board
Tue, Aug 15
2:00 PM
Barbre
YL City Council
Tue, Aug 15
6:30 PM
Lindsey
Brea City Council
Tue, Aug 15
7:00 PM
Barbre
MWDOC Board
Wed, Aug 16
8:30 AM
Miller
OCWA Meeting
Wed, Aug 16
12:30 PM
OCWD Board
Wed, Aug 16
5:30 PM
DesRoches
WF Heli -Hydrant Demo
Tue, Aug 22
10:00 AM
Barbre/Lindsey
OCSan Board
Wed, Aug 23
6:00 PM
Hawkins
YL Planning Commission
Wed, Aug 23
6:30 PM
Hawkins (As Needed)
September
SAWPA Commission
Tue, Sep 5
9:30 AM
Placentia City Council
Tue, Sep 5
7:00 PM Miller
MWDOC Board
Wed, Sep 6
8:30 AM Miller
OCWD Board
Wed, Sep 6
5:30 PM DesRoches
Page 187 of 193
ITEM NO. 10.2.
Yorba Linda
Water District
MEETING DATE:
TO:
FROM:
STAFF CONTACTS:
SUBJECT:
AGENDA REPORT
September 7, 2023
Board of Directors
Mark Toy, General Manager
Mark Toy, General Manager
General Manager's Report
A brief update on District activities and matters of interest as of August 29, 2023.
General Manager
At the invitation of Dr. Marty Ralph, Director for the Center for Western Weather and Water Extremes
at the Scripps Institution of Oceanography at the University of California, San Diego, I attended the
10th Annual Forecast Informed Reservoir Operations (FIRO) Workshop in La Jolla from August 1-3,
2023. Partners and Stakeholders from across the country participated in this three-day program
covering a myriad of topics including: Water Year 2023 in Review, Selected FIRO Project Updates,
U.S. Army Corps of Engineers (USACE) FIRO initiatives over the next five years, environmental
considerations for FIRO, and FIRO in Managed Aquifer Recharge. The Plenary Session even
included a keynote speech by Karla Nemeth, CA DWR Director. The concept of FIRO aims to utilize
more flood control space behind the dam for water conservation during the winter months when rain
is expected in the SoCal area. FIRO is important for the YLWD because the ability for the Corps to
hold more water behind Prado Dam, especially during the dry months, will ensure that OCWD can
adequately recharge its groundwater aquifer, ensuring groundwater reliability for its OC producers.
The use of FIRO at Prado Dam has the potential to provide an additional 6,000 acre-feet of water
conservation behind the dam.
During the monthly OC Producers meeting, OCWD updated producers on the PFAS projects
currently in design and construction. Additionally, OCWD also provided a regulatory update and an
extensive overview on the issue of microplastics in groundwater. The topic of microplastics, from a
testing and reporting perspective, has the potential to have far-reaching impacts on the drinking
water requirements in the state of California.
For a half-day, I had a chance to accompany our valve team as they replaced a water valve at the
corner of Richfield Road and Buena Vista Avenue. I was thoroughly impressed by the
professionalism and skill of the four -person team as they worked through the challenges that
accompanied the valve replacement. I came away from the site visit with an even greater level of
appreciation for the hard work that our operations teams execute daily. I will continue my recurring
operations site visits in the future as it helps me better understand the water and sewer operations in
the YLWD.
The Taste of Placentia was a wonderful event held on the evening of August 17, 2023 at Tri -City
Park in Placentia. I joined several of our YLWD teammates providing water to event attendees. The
Page 188 of 193
Taste of Placentia event followed on the heels of the Taste of Yorba Linda event on July 28, 2023.
Events like these absolutely enhance the connection between the YLWD and the residents in our
service area and strengthen our goal of creating more community partnerships.
The ACC -OC heli -hydrant demonstration on August 22, 2023 was a huge success and demonstrated
the capability of the YLWD water infrastructure. A sincere thanks to the entire Board of Directors for
attending this event. The YLWD was pleased to host several elected officials from our sister cities as
well as board directors from the Las Virgenes Municipal Water District. Overall, an excellent
partnering event that demonstrated the importance of the YLWD heli -hydrants in combating the
wildfire threat, and the crucial role of heli -hydrants in protecting life, property, and the environment in
Orange County.
On August 26, 2023, our PAO and Safety Officer joined me at the YL Community Center from 10:00
a.m. to 12:30 p.m. to participate in a community outreach session with YL residents. The purpose of
this YL staff driven event was to educate and inform the public about wildfire preparedness. The YL
Emergency Manager brought together staff subject matter experts from: OCFA, Police Services,
PYLUSD, SC Edison, YL Landscape, Animal Control, and YLWD to review our plans and services
with session attendees. Mayor Hernandez provided opening remarks and each agency provided an
overview of their respective services. Not only was the event informative for residents but also for the
agencies themselves, as we were able to collaborate with our counterparts at the other agencies. For
our part, we demonstrated via video the capabilities of our heli -hydrants. One resident even stood up
and publicly thanked YLWD and firefighters for protecting her home during past fire events. Overall,
the engagement was a key event in our fire preparedness outreach.
On August 28, 2023, my AGM and I provided a YLWD infrastructure tour to the Chief and one of his
Program/Project Managers from the Civil Works Branch of the Los Angeles District, USACE. The
purpose of this tour was to show Corps officials the types of future infrastructure projects that YLWD
will be seeking to construct in the coming years. After providing an initial overview of our service area
at our headquarters, we gave a quick tour of our PFAS treatment plant, and then visited several sites
including: YLWD well fields, Highland Reservoir, Fairmont Booster Pump Station, our heli -hydrants,
and our water infrastructure at the eastern end of our service area. In support of Goal 2: Ensure
Fiscal Responsibility I Objective 3: Secure Grant Funding, we hope to leverage existing USACE
authorities in order to obtain federal grant funding to cost -share our future YLWD infrastructure
projects. At the appropriate time when we are ready, we will provide a full presentation to the BoD in
order to seek approval, direction and guidance.
Lastly, the results of the labor and employment law services survey are attached.
Operations
The gas engine survey is being conducted with the assistance of WEROC. Staff anticipates a
detailed report from MWDOC in the coming months. Only 7 water agencies responded to the
initial survey, several of which use natural gas engines and generators.
The remaining 3 construction meters currently utilized under contracts with the City of Yorba
Linda will be removed at the end of August, at which time the contractors will be instructed to
use one of the existing 10 filling stations throughout the City. No additional filling stations will
need to be constructed at this time.
Operations staff conducted a system -wide survey for any damage related to Tropical Storm
Hilary. As of 7:00 a.m. on Monday, August 21, 2023, no damage to YLWD infrastructure was
reported.
Engineering
• Work on Well No. 22 was substantially completed during July 2023.
Page 189 of 193
• The Mountain View Waterline pipeline has been installed and is scheduled to be in service in
late September.
• The Hidden Hills Pressure Reducing Station is scheduled to be online in mid-September.
• The BNSF Waterline at S. Highland and Veterans Way is expected to be substantially
completed in mid-September.
• The 1951 4 -inch cast iron waterline on Garden Place is being replaced with an 8 -inch PVC
waterline and is scheduled to be in service in mid-September. This waterline is part of the
Imperial Highway Waterline Replacement Project.
• On Friday, August 25, 2023, the Engineering Manager gave a presentation and conducted a
tour of our PFAS Water Treatment Plant for the City of Woodbury, Minnesota.
Finance
• The District's external audit firm, Lance, Soll, and Lunghard, LLC., performed year-end
fieldwork for the FYE23 audit during the week of August 28, 2023. Accounting staff worked
with the auditors to effectively implement Government Accounting Standard Board Statement
No. 96 into the FYE24 statements. The review of transactions and trial balance ending
balances will continue through the month of September 2023.
• The District's Annual Comprehensive Financial Report for FYE23 will be presented to the
Board at the November 2, 2023 meeting.
• The collection status of the FY22-23 Capital Finance Charge is as follows:
Item FY 21-22 FY 22-23
# CFC bills placed on PT 23,888 23,967
$ Value of CFC bills placed on PT $2,579,520 $2,855,981
$ Collected through bills placed on PT $2,571,538 99.7% $2,841,697 99.5% 08/29/23
# CFC Invoices in Lieu of PT 444 273
$ Value of CFC Invoices $391,412 $372,528
$ Collected CFC via Invoices $375,164 95.8% $349,527 93.8% 08/29/23
ATTACHMENTS:
1. Labor and Employment Law Firm Services Survey
Page 190 of 193
Labor and Employment Law Firm Services Survey
Agency F
LaborProfessional
�L
...
Services
M by Board AL
Other
Separate Lawyer/Law Firm for
EI Toro Water District
Fozi, Dwork & Modafferi; Liebert Cassidy
Unknown
No
Redwine and Sherrill
Whitmore (Consortium and Training)
Laguna Beach County Water
No, recommended by
Billed hourly; never
District
Fozi, Dwork, & Modafferi
ACWA JPIA.
No
exceeded GM's
Yes
approval limit.
Mesa Water District
Liebert Cassidy Whitmore
Yes
Yes
Atkinson, Andelson, Loya, Ruud &
Romo
Moulton Niguel Water District
Liebert Cassidy Whitmore
No
Yes, signed by General
Best Best & Krieger
Manager.
Santa Margarita Water District
Best Best & Krieger; Liebert Cassidy
Yes
Yes, signed by General
Yes
Whitmore; Burke, Williams Sorensen
Manager.
South Coast Water District
Liebert, Cassidy, & Whitmore; Fozi
Unknown
No
Signed consortium
Kidman Gagen Law
Dwork & Modafferi
agreement.
Yorba Linda Water District
Liebert Cassidy Whitmore
No
Yes, signed by General
�Manager.
gned consortium
treement.
Kidman Gagen Law
Page 191 of 193
ITEM NO. 12.1.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: September 7, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary
SUBJECT: Meetings from September 8 - October 31, 2023
ATTACHMENTS:
Board Activity Calendar
Page 192 of 193
Board Activitv Calendar
Event Date Time Attendance By
September
WACO
Fri, Sep 8
7:30 AM
MWDSC Board
Tue, Sep 12
12:00 PM
DesRoches
PYLUSD Board
Tue, Sep 12
6:00 PM
Barbre
OC LAFCO Commission
Wed, Sep 13
8:15 AM
Barbre
YL Planning Commission
Wed, Sep 13
6:30 PM
Hawkins (As Needed)
SAWPA Commission
Tue, Sep 19
9:30 AM
DesRoches
CalMutuals Board
Tue, Sep 19
2:00 PM
Barbre
YL City Council
Tue, Sep 19
6:30 PM
Miller
Placentia City Council
Tue, Sep 19
7:00 PM
DesRoches
Brea City Council
Tue, Sep 19
7:00 PM
Barbre
MWDOC Board
Wed, Sep 20
8:30 AM
Miller
OCWA Meeting
Wed, Sep 20
12:30 PM
OCWD Board
Wed, Sep 20
5:30 PM
DesRoches
Board of Directors Regular Meeting
Thu, Sep 21
3:00 PM
Lindsey
OCSan Board
Wed, Sep 27
6:00 PM
Hawkins
YL Planning Commission
Wed, Sep 27
6:30 PM
Hawkins (As Needed)
Placentia State of the City
Thu, Sep 28
11:15 AM
Lindsey
ISDOC Quarterly Meeting
Thu, Sep 28
11:30 AM
Barbre
October
SAWPA Commission
Tue, Oct 3
9:30 AM
YL City Council
Tue, Oct 3
6:30 PM
DesRoches
Placentia City Council
Tue, Oct 3
7:00 PM
Lindsey
Brea City Council
Tue, Oct 3
7:00 PM
Barbre
MWDOC Board
Wed, Oct 4
8:30 AM
Miller
OCWD Board
Wed, Oct 4
5:30 PM
DesRoches
Financial Review Group
Thu, Oct 5
2:00 PM
Lindsey/DesRoches
Board of Directors Regular Meeting
Thu, Oct 5
3:00 PM
WACO
Fri, Oct 6
7:30 AM
MWDSC Board
Tue, Oct 10
12:00 PM
PYLUSD Board
Tue, Oct 10
6:00 PM
Barbre
OC LAFCO Commission
Wed, Oct 11
8:15 AM
YL Planning Commission
Wed, Oct 11
6:30 PM
Hawkins (As Needed)
OC Water Summit
Fri, Oct 13
7:30 AM
Lindsey
SAWPA Commission
Tue, Oct 17
9:30 AM
CalMutuals Board
Tue, Oct 17
2:00 PM
Barbre
YL City Council
Tue, Oct 17
6:30 PM
DesRoches
Brea City Council
Tue, Oct 17
7:00 PM
Barbre
Placentia City Council
Tue, Oct 17
7:00 PM
Hawkins
MWDOC Board
Wed, Oct 18
8:30 AM
Miller
OCWA Meeting
Wed, Oct 18
12:30 PM
OCWD Board
Wed, Oct 18
5:30 PM
DesRoches
YL State of the City
Wed, Oct 18
5:30 PM
Barbre/DesRoches/Lindsey
Board of Directors Regular Meeting
Thu, Oct 19
3:00 PM
MWDOC/OCWD Joint Planning Committee
Wed, Oct 25
8:30 AM
Miller/DesRoches
OCSan Board
Wed, Oct 25
6:00 PM
Hawkins
YL Planning Commission
Wed, Oct 25
6:30 PM
Hawkins (As Needed)
As of 08/31/23
Page 193 of 193
BACKUP MATERIALS DISTRIBUTED LESS THAN 72 HOURS PRIOR TO THE MEETING
Yorba Linda Revised 2021-
2029 Housing Element
Presentation to YLWD Board of Directors
September 7, 2023
What is the Housing Element.?
■ 5 Major Components:
✓ Review of accomplishments
✓ Housing needs assessment
✓ Evaluation of constraints to housing
✓ Identification of housing sites to meet RHNA
✓ 2021-2029 program strategy to address needs
■ Required to be updated every 8 years (currently
in 6t" Cycle)
■ Review by State HCD for compliance with State law
Housing Element "Round One" and The Lead Up
toYLHPRWG
• Aug 2020 Final RHNA issued (Yorba Linda
receives 2,415 units)
• Oct 2020 6th Cycle Housing Element Kick-off
• 2021-2022 Prepare Housing Element and
related Implementation Programs/Call for Election
• Measure Z Fails in Nov '22
• 7,221 —Yes 25%
• 21,937 — No 75%
• City Continues Working with
Housing and Community
Development (HCD)
• City Determined Residents
Need to Get More Directly Involved
• Residents Invited to Join Grass Roots Working Group —
Yorba Linda Housing Policy Resident Working Group (YLHPRWG)
Why Pursue a Certified Housing Element?
W
The Working Group discussion included review of current legal status of city lawsuits
against State Housing mandates and risks for not having a Certified Housing Element.
Based on that discussion, the Working Group operated under the assumption that adopting
a Housing Element was better than losing local control to the State.
• Consequences of not having a Certified Housing Element:
• Fines Against the City: Through a series of escalations, the City could be fined $600,000 a month.
• Loss of Local Control: The State can take over permitting and place a moratorium on all construction
permits and more.
• Builder's Remedy: Certain developments can be proposed that are high density and will be able to bypass
local zoning and planning. There has been a significant increase in Builder's Remedy applications across
California cities, but Yorba Linda has not seen them because we have a conditionally Certified Housing
Element.
• Loss of State Grants: The State awards significant funds back to cities to support projects and initiatives.
The City uses these funds as part of its budget each year and relies upon these funds for major projects.
The City can lose access to the funds without a Certified Housing Element.
• Vulnerable to legal challenges: from State Attorney General, housing advocacy groups (e.g., Kennedy
Commission), etc.
The Group's Findings and Recommendations
Six key suggestions for City Council and community consideration
• Retaining local control with a November 2024 ballot vote is important.
• The City should pursue a November 2024 ballot measure to adopt zoning changes, and
residents should seriously weigh the consequences if that ballot measure fails.
• The City should deploy more tools to connect with residents on the need for adopting a
Housing Element and perform the education necessary to ensure the public is informed
on this complex subject. This ma
include nclude engaging additional consulting resources to
supplement the City s outreach for this acute need.
• A resident survey on housing issues could better inform the City's engagement efforts and
should be pursued.
• The City should leverage Savi Ranch (to a reasonable extentto balance out distribution
of housing sites and create a new residential and mixed-use Downtown -like space for
Yorba Linda.
• That the City should generally view mixed-use development as a positive and make it
available where it is appropriate throughout higher density sites in the City.
Model Plan
a starting point..
.
East Side Changes
• Omit site at Meadowland/Camino de
Bryant
• Add new 8 -acre site in Savi Ranch
• Increase density on all Savi Ranch sites
from 35 du/ac to 60 du/ac (200 units to
790 units)
• Reduce density at Bryant Ranch Center
from 35 du/ac to 10 du/ac and limit to 2 -
stories in height (272 units to 78 units)
• >70% reduction in Bryant Ranch
• 400% increase in Savi Ranch
3,
Central Changes
• Remove two sites at southern terminus of South
Ohio
• Remove site at Kellogg/Grandview
• Remove Chabad Center (Site S4 -204A)
• Reduce acreage for Fairmont Site S5-008 from 23
acres to 3 acres (230 units to 30 units), which is a
>85% reduction on Fairmont Site
West Side Changes
• Remove Shinnyo-En site (S3-210)
• Remove Islamic Center (Site S3-034)
• Remove Yorba Linda Preschool (Site S3-074)
• Remove 2 -acre residential site NW of Islamic
Center on Eureka (Site S3-034)
• Remove vacant residential site between Highland
and Eureka (Site S3 -205A)
• Reduce density for Christmas Tree Farm 35 du/ac
to 10 du/ac (Site S3-207) —Reduction from 291 to
75 units (>70% reduction)
• Total reduction on west side of 440 units (35%)
4
,
,
i
k
I
S3-024
S3-,012 SE S3 -2C
The Beginning of Public
Engagement -Not the End
Potential 4 Phases of Public Engagement and Feedback
July 2023 - November 2024: 18 Months of Resident Engagement
• Engage Resident
Working Group
• Devise Starting
Point for Housing
Element 2.0
• Seek City Council
Feedback
Phase 2 - Housing Phase 3 - Formal
Element Community Housing Element
Tour: July'23 - Nov'23 Review and Adoption:
• Receive public
feedback on the
new Housing
Element
• Engage in
workshops and
forums
• Answer questions
• Deploy numerous
mediums for public
education
• City Council
Authorization to
Submit to HCD
• HCD Review and
approval of
submitted Housing
Element
• Traffic Commission
Review
• CEQA Compliance
• Planning
Commission
Review/Public
Hearing
• City Council Public
Hearing
• City Council Call for
Election
• Public education on
ballot measure
• Answer resident
questions
• Explain pros and
cons of passing or
not passing zoning
• Receive the will of
the residents
Public Hearings & Workshops
Communication from the City may include, but will not be limited to:
• A dedicated informational website
• A recorded "webinar"
• Direct mail piece(s)
• Social media posts and/or advertisements
• A scientifically valid community survey
• Educational video(s)
• Pop-up informational booths at community events
A Future Tentative Timeline for Education & Outreach
• July — Oct. 2023: Revise the Housing Sites Inventory & Public Engagement
• November 2023: Final Community Workshop with Planning Commission
• December 2023: City Council Authorization to Submit to HCD
• December 2023 -April 2024: HCD Review Complete (assumes two rounds
of review - 120 days)
• April 2024: Traffic Commission Review
• May 2024: Planning Commission Review/Public Hearing
• Jul 2024: City Council Public Hearing and Ballot Measure Resolution
• August - November 2024: Voter Outreach and Education Information
• November 2024: Ballot Measure Vote
Direct Mail Postcard Delivered 9/1/2023
cmlCITYof YORBA LINDA
2021-2029 Housing Element
Retain Local Land Use Control for the Future of Yorba Linda Housing
Join the City of Yorba Linda at an Upcoming Public Workshop
The City of Yorba Linda will host a series of virtual and in-person workshops in
the coming months to engage residents about proposed changes to the City's
2021-2029 Housing Element in order to comply with State law and retain local
land use control.
The Housing Element is the City's "housing plan" and the City must update it
every eight years for State certification. To meet Yorba Linda's Regional Housing
Needs Assessment (RHNA) allocation, the City must identify enough potentially
developable land for residential use during this update process. The City recently
engaged a Yorba Linda Housing Policy Resident Working Group, comprised of
17 residents, to provide feedback and recommendations to the City as it makes
revisions to the previously adopted Housing Element as presented to the voters
through Measure Z in November 2022.
At this time, the City has a conditionally -certified Housing Element and is in
compliance with State law. However, in order to keep its conditional certification
and retain local control over housing development, the City must rezone sufficient
land to address the State mandate. Failure to comply with State law will result in
decertification of the Housing Element and subject the City to various State
penalties, including the loss of City authority to review and limit developments.
The City is inviting residents to attend one or more of the upcoming workshops to
learn more about the Housing Element update and the Resident Working
Group's proposed revisions.
Visit YL Local Control.com to learn more about the Housing Element.
Questions and Final Comments?.
Thank you for listening. Happy to take any questions.
For more information, please visit our Housing Element Website at:
For additional information on
Yorba Linda's Housing Element, and to
sign up for email notifications related to
Yorba Linda Housing Element news,
please visit YLLocalControl.com.
YLLocal Control. com