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Home My WebLink About2009-11-25 - Board of Directors Meeting Minutes 2009-180 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING November 25, 2009 1. CALL TO ORDER The November 25, 2009 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Summerfield at 8:31 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT John W. Summerfield, President Ken Vecchiarelli, General Manager William R. Mills, Vice President Pat Grady, Assistant General Manager Michael J. Beverage Steve Conklin, Engineering Manager Ric Collett Lee Cory, Operations Manager Cindy Navaroli, Interim Finance Director ' Harold Hulbert, Operations Secretary Annie Alexander, Executive Secretary DIRECTORS ABSENT Paul R. Armstrong OTHER VISITORS Brett Barbre, Director, Municipal Water District of Orange County Keith Khorey, Principal, Wells Capital Management 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. 6. CONSENT CALENDAR On a motion by Director Mills, seconded by Director Collett, the Board voted 4-0 to approve the Consent Calendar. 6.1. Minutes of the Regular Board of Directors Meeting Held November 12, 2009 Recommendation: That the Board of Directors approve the minutes as presented. 1 2009-181 6.2. Minutes of the Board of Directors Workshop Meeting Held November 20, ' 2009 Recommendation. That the Board of Directors approve the minutes as presented. 6.3. Payment of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $746,101.54. 6.4. Terms and Conditions for Sewer and Single Water Service with Hadi Atail, Parcel Map 2007-196 Recommendation: That the Board of Directors approve the Terms and Conditions for Sewer and Single Water Service with Hadi Atail for a three-lot residential development, Parcel Map 2007-196, Job No. 200919. 6.5. Terms and Conditions for Water Service with Placentia-Yorba Linda Unified School District (PYLUSD) Recommendation: That the Board of Directors approve the Terms and Conditions for Water Service with PYLUSD for the new library ' and classroom facilities at Van Buren Elementary School, Job No. 200918. 6.6. Authorizing Director William R. Mills to Serve as the District's Voting Delegate for the Upcoming ACWA Officer Election Recommendation: That the Board of Directors authorize Director William R. Mills to serve as the District's voting delegate for the upcoming ACWA officer election and provide him with voting instructions. 7. ACTION CALENDAR 7.1. Reorganization of the Board of Directors for Calendar Year 2010 Mr Vecchiarelli explained that the Executive-Administrative- Organizational Committee had requested that this matter be brought to the Board for consideration at this time as not all five Directors would be in attendance at the meeting on December 10, 2009. On a motion by Director Summerfield, seconded by Director Collett, the Board voted 4-0 to nominate and elect the following as President and Vice President effective December 10, 2009: ' William R. Mills, President Michael J. Beverage, Vice President 2 l 2009-182 ' On a motion by Director Collett, seconded by Director Mills, the Board voted 4-0 to appoint the following as Corporate Officers effective December 10, 2009 Ken Vecchiarelli, Secretary Pat Grady, Assistant Secretary Cindy Navaroli, Interim Auditor 7.2. Board of Directors Committee Assignments President Summerfield stated that consideration of this matter would be deferred to a future Board meeting on December 23, 2009 or January 14, 2010 7.3. Review and Consideration of the Board of Directors Compensation On a motion by Director Beverage, seconded by Director Collett, the Board voted 4-0 to keep the Board of Directors compensation rate the same for the upcoming year. 8. DISCUSSION ITEMS 8.1. Wells Capital Investment Report for the 1 s` Quarter of FY 2009/10 ' Mr. Khorey reviewed the District's Investment Performance Summary Report as provided in the agenda packets. Mr. Khorey also commented on Wells' current investment strategy for the District and responded to questions from the Board. 9. REPORTS. INFORMATION ITEMS AND COMMENTS 9.1. President's Report None. 9.2. Directors' Reports Director Collett commented on the status of the Zone Reconfiguration Project. Mr. Conklin provided the Board with a brief summary of the project's progress. Mr Conklin and Mr. Vecchiarelli then responded to questions from the Board regarding the project. 9.3. General Manager's Report Mr Vecchiarelli invited Mr Hulbert to provide the Board with a report regarding a recent joint table top exercise held at the District on November 18, 2009 Representatives from the Orange County Fire Authority, City of Yorba Linda, City of Placentia and the Water Emergency Response ' Organization of Orange County also participated. The exercise focused on interagency communication, initial and long term recovery and resource management. Mr Vecchiarelli commended Mr Hulbert on his related efforts. Mr. Hulbert left the meeting at this time 3 2009-183 Mr Vecchiarelli reported that he had provided a presentation at the San ' Gabriel Valley Water Association on November 18, 2009 regarding the Freeway Complex Fire. Mr Vecchiarelli also stated that approximately 5% of the District's customers had registered as users of the new online bill pay system. 9.4. Future Agenda Items and Staff Tasks None. 10. COMMITTEE REPORTS 10.1. Executive-Administrative-Organizational Committee (Summerfield/Mills) Alternate: Collett Minutes of the meeting held November 17, 2009 were provided in the agenda packet. Directors Summerfield and Mills attended. Matters discussed during the meeting were as follows: Reorganization of the Board of Directors for Calendar Year 2010; Board of Directors Committee Assignments; Review and Consideration of the Board of Directors Compensation; OCWD Annexation; Status of Grant and Legislative Activities; General Counsel's Monthly Summary Billing Report; and Directors' and General Manager's Fees and Expenses (Jul-Sep). ' Meeting scheduled for December 15, 2009 at 4.00 p.m. 10.2. Finance-Accounting Committee (Beverage/Summerfield) Alternate: Mills Meeting scheduled for December 8, 2009 at 4:00 p.m. has been rescheduled to December 7, 2009 at 4:00 p.m. 10.3. Personnel-Risk Management Committee (Armstrong/Collett) Alternate: Summerfield Meeting scheduled for December 14, 2009 at 4.00 p.m. Director Summerfield will be attending in place of Director Armstrong. 10.4. Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate. Beverage i Meeting scheduled for December 3, 2009 at 4:00 p.m. Director Beverage will be attending in place of Director Armstrong. 10.5. Public Information-Technology Committee ' (Collett/Beverage) Alternate: Armstrong Meeting scheduled for December 1, 2009 at 4:00 p.m. 4 2009-184 10.6. MWDOC/OCWD Ad Hoc Committee (Mills/Collett) Alternate: Summerfield Minutes of the meeting held November 24, 2009 were provided at the meeting. Directors Mills and Summerfield attended. Matters discussed during the meeting were as follows: Presentation by MWDOC to YLWD Board of Directors Regarding MET's Integrated Resource Plan; MWDOC's New MET Director; MET's Recent Action Regarding Carlsbad Ocean Desalination Project; Status of Discussions with South County Agencies; and OCWD Annexation. Meeting scheduled for January 26, 2009 at 4:00 p.m. Mr. Barbra addressed the Board and suggested that the District proceed with the OCWD Annexation with due care. 10.7. Citizens Advisory Committee Minutes of the meeting held November 23, 2009 were provided at the meeting. Matters discussed during the meeting were as follows: Introduction of Information Technology Staff; Workshop on Alternative Water Rate Structures; Recommended Standards for Household Water ' Devices; Potential Recycled Water Projects; Model Water Efficient Landscape Ordinance (AB 1881); Committee Organization; and Status of Conservation Efforts. Meeting scheduled for December 28, 2009 at 8:30 a.m. has been cancelled. Meeting scheduled for January 25, 2010 at 8:30 a.m. Mr Vecchiarelli responded to questions from the Board regarding the number of active committee members, standards for household water devices, and the Model Water Efficient Landscape Ordinance. Mr Barbra addressed the Board and commented on the landscape ordinance. Mr. Barbre also stated that a list of water saving devices is available on MWDOC's website and that he could arrange for a MWDOC representative to provide the Board with a presentation regarding the landscape ordinance at a future meeting. 11. INTERGOVERNMENTAL MEETINGS ' 11.1. MWDOC Board, November 18 (Staff) Staff did not attend. 11.2. OCWD Board, November 18 (Staff) Staff did not attend. 5 2009-185 12. BOARD OF DIRECTORS ACTIVITY CALENDAR ' 12.1. Meetings from November 26, 2009 thru December 31, 2009 The Board reviewed the listed meetings. Director Summerfield will attend the Yorba Linda City Council meeting on December 1, 2009 in place of Director Mills. Director Mills will attend the Yorba Linda City Council meeting on December 15, 2009 in place of Director Armstrong. There were no additional changes. 13. ADJOURNMENT 13.1. The meeting was adjourned at 9:29 a.m. The next regular meeting of the Board of Directors will be held December 10, 2009 at 8:30 a.m. Ken Vecchiarelli Board Secretary 6