HomeMy WebLinkAbout1962-02-16 - Board of Directors Meeting Minutes1~
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The adjourned meeting of the Board of Directors of the Yorba Linda
County Water District was called to order at 1:00 p.m.. on February 16,
1962 at the office of the District,by President Crist. All Board
members were present with the exception of Director Milmoe. Also
present was Attorney Howell and the General Manager,
The General Manager then presented a statement from the Henry Pratt
Company for valves furnished the District under Specification 2.•M for
Plant Number One. Said $1,000_.00 had been withheld until the District
received a Bond in this amount guaranteeing the equipment furnished
for one year from the date of acceptance. The General`Manager reported
that a proper Bond has been received and approved by the attorney for
the District., A motion made by Director Wagner, seconded by Director
Clodt, and unanimously carried that the Assistant Auditor is authorized
and instructed to pay $1,000.-00 to the Henry Pratt Company.`
The General Manager then presented the standard application and agree-
ment for service from the Southern California Edison Company. Said
application is for the sewer pumping plant being built on Palm Drive
approximately 1400 feet West of Linda Vista Avenue, This Station will
"provide Service to the East portion drainage area "A" of the District.
A motion was made by Director Clodt, seconded by Director Hastings,
and unanimously carried that the agreement for service is approved and
the General Manager is authorized and instructed to sign same.
The General Manager reported that he has purchased a new Motorola
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radio for the new Ford pick-up and it is anticipated that it will be
received in about three weeks.
Attorney, Al Nasser, then entered the meeting and a discussion followed
concerning Mr. Nasser's request of a previous meeting for a change in
Resolution Number 42. The change.disoussed,the most concerned, ~ the
possibility of extending the time of repayment for a longer period;
namely.twelve-to fifteen years.. A motion made by Director Wagner,
seconded by Director Hastings, and unanimously carried that the request
is to be referred to the Staff and Attorney for study, and that they
report their findings at the next meeting,,- Mr. Dick Everitt and Mr,.
Loren E. Blakeley representing Blakeley Bradford & Assoc., a repre-
sentative of Lighthouse Mortgage, Company, Inc., and a representative
of a contractor then entered the meeting. The hour of 2:00 p.m.
having arrived, being the hour set by the Engineering firm as the time
to receive and open bids on the proposed sewer line up Carbon Canyon
under our Sewer Job Number 31 Dick Everitt presented five sealed bids
which were then opened and p3licly read. The bids received are tabu-
lated'below:
CONTRACTOR TOTAL AMOUNT BID
Plumbing Contractors, Inc_. $ 0,575.45
Orange County Sewers, Inc. 29,331.35
J.P..S. Contracting Co., Inc. 29,524.30
Leo Weiler Company 35,791..30
Ralph De Leon Construction, Inc. 30,572.63
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The calculations and extensions of the two low bids were then checked
by Dick Everitt andthe General Manager and reported as correct,,. A
motion was made by Director Hastings, seconded by Director Clodt, and
unanimously carried that either of the two low bidders were acceptable
to the District.,
The General Manager then presented the standard repayment agreement in
compliance with Resolution #41 of the District for the above sewer
line. Upon the recommendation of the General Manager,.and the Attorney
for the District, a motion was made by Director Hastings, seconded by
Director Clodt, and unanimously carried, with the exception of Director
Wagner who abstained from voting, that the agreement for the repayment.
of the refundable portion of this line in compliance with Resolution #41
is approved, and the proper officers are authorized and instructed to
sign the agreement.
The General Manager then presented the drawings for the relocation of
the District's line crossing the A.U_.W.Co. canal on Rose Drive and re-
quested authorization to obtain informal bids and award a contract.
A motion was made by'Director Clodt, seconded by Director Hastings,
and unanimously carried that the General Manager is authorized and
instructed to obtain informal bids from contractors, to award a
contract, not to exceed $6,000.00 to the lowest responsible bidder;
and that the proper officers are authorized and instructed to sign the
required'documents; and that said action is being taken by reason of
the urgency of the County of Orange.
Upon a request from Mr.. Swentek, a motion was made by Director Hastings,
seconded by Director C.lodt, and unanimously carried that the sewer
facilities in Tract #4088, District Sewer'Job #8, are accepted by the
District as 90% complete and ready for use when the District holds the
following;
1.) A bond in the amount of $5,000.00 guaranteeing the District that
the onsite Sewer facilities will be completed.
2.) A letter from a Trust Company stating that $50,000.00 has been
deposited for the purpose of paying for the construction of the
offsite sewer facilities under our Sewer Job #31.
3.) Fully executed agreements for the construction and dedication of
the facilities under our Sewer Job #31.
In this motion the Board-of Directors, also, authorized and instructed
the General Manager to write a letter to the Orange County Building
Department regarding the acceptance of the sewer facilities in Tract #
4088 as being 90% complete and ready for use when the above conditions.
have been met.
The General Manager then presented to the Board a letter from Mr. A. S.
Koch, Orange County Surveyor and Road Commissioner, instructing us to
check our facilities located on Yoxba Linda Boulevard and McCormack
Lane for interference with the proposed construction as presented on
the improvement drawings for Tract #4405, and where necessary, to move
them to clear their improvements as soon as possible. They stated'that
construction has commenced. The General Manager then presented plans
prepared by our Staff indicating that approximately 300 lineal feet
of 12 inch line on Yorba Linda Boulevard, and approximately 150 lineal
feet of 10 inch line on McCormac Lane would have to be lowered at this
time. He also, reported that under the County's future thoughts~addip
tional footage of 12 inch may have to be lowered, but that staff has re-
viewed the possibility of lowering the additional footage at this time
but recommended that it be deferred to some.future date when the County
had firm plans for their additional changes:.
The Board regretted this action being necessary and questioned why the
County cannot give us this information when we ask for it at the time
of installing the line. With reluctance a motion was made by Director
Hastings, seconded by Director Wagner, and unanimously, carried that the
General Manager is authorized and instructed to proceed with the alter-
ations to the system as presented when he has received a letter from
our attorneys informing us that we have no other legal recourse.
A motion was made by Director Wagner, seconded by Director Hastings, and
unanimously carried that the Board Meeting is adjourned, to Wed. February
28, 1962 at 8;30 a.m. at the office of the District.
Leonard L Dueker; Assistant Secretary