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HomeMy WebLinkAbout1962-05-09 - Board of Directors Meeting Minutes174 May 9, 1962 The regular meeting of the Board of Directors of the Yorba Linda County Water District was called to order at the office of the District by President Crist, May 9, 1962, at the hour of 8:30 a.m. All Directors were present. Also present Was Attorney E. Rodger Howell. A motion was made by Director Wagner, seconded by Director Milmoe and duly carried that the minutes of meetings held April 2, 11, and 24th be approved as mailed. A request from Mr; Paterson of Lot 2, Block 9 was presented asking to be permitted to move a meter from Oriente Avenue and install same on a 5" main recently installed on the North side of his property (Job-100). A motion was made by Director Wagner, seconded by Director Milmoe and carried that the request be granted on payment of 4 the cost of 1 fire hydrant and frontage charges on approximately-296 feet of 6" line, said charges to be at the rate adopted May 1, 1962 and refunded to the developer of Job 100 at the rate in effect prior to May 1, 1962. The hour of 9:00 a.m. having arrived President Crist announced that the next order of business would be the opening of bids for furnishing various sizes of A/C Pipe for the ensuing year. Bids were as follows: Republic Supply $63,308.00 Johns-Manville $64,272.00 A motion was made by Director Hastings, seconded by Director Milmoe and unanimously carried that the proper officers be authorized to sign a contract with the low bidder, Republic Supply, subject to the approval of Attorney Nowell of the proper bond and legal requirements. After discussion it was moved by Director Wagner, seconded by Director Hastings and unanimously carried that effective May 9, 1962, Directors fees be set at $35.00 per meeting. After further discussion it was moved by Director Wagner, seconded by Director Clodt and unanimously carried that the salaries of the General `Manager and Secretary-Auditor be each increased in the amount of $75.00 per month effective April 30, 1962. A release form from the Industrial Indemnity Company for the amount of $1,312.24 to pay damages due the District from Orange County Sewers was presented. A motion was made by Director Wagner, seconded by Director Hastings and duly carried that the proper officers be authorized to sign the"release. After discussion a motion was made Milmoe that the Board of Directors policy not to made a direct charge for easements which have previousl: of the District from said property District's facilities and that the letters to this effect. by Director Clodt, seconded by Director hereby affirm that it is District against any property owner or owners been acquired by or for the benefit owner or owners for extension of the General Manager be authorized to sign Mr. Everett, Engineer for ;pence, Wagner and Swentek informed the Board that difficulties had been encountered in attempting to acquire a Right of Way for the construction of the necessary sewer line running Northerly 175 from Palm between Tract #4405 and Linda Vista Avenue. After discussion of the necessity to proceed with the project a motion was made by Director Hastings, seconded by Director Milmoe and unanimously carried that this was a necessary public improvement for the benefit of the District and that the General Manager and Attorney be authorized to take all preliminary steps to file a condemnation suit if it becomes necessary. The General. Manager reported that due to necessary construction planned for a portion of Lot 2, Block 30, it'would be advantageous to the District to remove a 2" meter presently serving property owned by the Ojai Oil Company. After discussion a motion was made by Director Wagner, seconded by Director Hastings and carried, that this removal appearing to inure to the benefit of the District, the General Manager be authorized to inform the owners of the property that they would receive a credit from the District toward the reinstallation of said meter, provided the installation be made within three years from date at the rateoprevailing for such installation at the time it is made. The Auditing Committee reported the Auditing and approval A bills against the District in the amount of $55,245.82. A motion was made by Director Hastings, seconded by Director Clodt and carried that the audited bills be paid. Manager Dueker reported that careful study had been given the status of lands in the Carlton Tract formerly stocked and served by the Yorba Linda Water Company and that said lands appeared to be entitled to all rights established by stockholders of the Mutual. A motion was made by Director Milmoe, seconded by Director xlodt and unanimously carried that all portions of the Carlton Tract formerly stocked and served under the Yorba Linda Water Company shall be considered under the Rules and Regulations as having the same status as lands within the Yorba Linda Tract. Mrs. Starnes, representing the Service League entered the meeting and the subject of use of District land for a tree bank was discussed. After discussion a motion was made by Director Wagner, seconded by Director Hastings and unanimously carried that land approved by the General Manager for such a purpose could be used by the Service League provided that any sales of trees by the Service League be restricted to public agencies and if a check with our insurance carrier required an increase in our rates that the Service League would pay this amount. The District will install a meter and water us e will be charged for at the established rate. The General Manager read a letter from Lowry and Associates notifying the Board that the constructed portions of the'Ric'h field sewer trunk, Morse trunk, and the Santa Fe, Imperial and the Yorba Linda Prospect lateral sewer construction for the Yorba Linda Improvement Association and the sewer pump station for Tract No. 4405 were acceptable and had been constructed in compliance with the specifications. A motion was made by Director Hastings, seconded by Director Wagner and carried that sewer construction for Tract No. 4088 be considered complete and approved as re- commended by Lowry and Associates, except for cleaning and balling upon connection to the outfall sewer and that the bond of $5000.00 be released and performance deposits of $1,500.00 be returned less $300.00 to defray the cost of cleaning and balling. After discussion a motion was made by Director Clodt, seconded by Director Hastings and carried that the District employees be permitted to locate lines for contractors and others on request without charge, but that no responsibility be assumed by the District for charges caused by the work of firms or individuals for whom facilities 176 have been located and that Attorney Howell and the General Manager be instructed to prepare a form for siInatures outlining this policy. i After hearing.the.recommendation of Manager Dueker a motion was made by Director Wagner, seconded by Director Milmoe and carried that refunds of deposits for water and sewer engineering and checking fees be refunded to Lighthouse Mortgage Company, Job No. 106 in the amount of $998.13• Linda Development (Tract No. 4174) presented a request to be permitted to deposit in cash the full.sum necessary to guarantee construction and performance in lieu of furnishing a bond for Water Construction. A motion was made by Director Milmoe, seconded by Director Clodt and unanimously carried that cash be accepted in lieu of bond if County requirements would be complied with, and subject to a letter from the depositor authorizing the District to withhold all refunds until all charges connected with the job are paid. After discussion a motion was made by Director Clodt, seconded by Director Hastings and carried that the cash deposit in lieu of bond be accepted from Tracts 4085 and 4530 as outlined in previous motion for Tract 4174, for Water Construction only. Moody-McCloud (Tract 4344) presented a request for a refund agreement on a trunk sewer line to be constructed by them on Santa Fe Avenue. A motion was made by Director Milmoe, seconded by Director Clodt and carried that the agreement be approved and the proper officers be authorized to sign the standard form as outlined in Resolution No. 41, as amended. Assistant Engineer Korn presented a change in a plan previously authorized. The change was to not construct approximately 150' of 6" line for Job 70 and to make a permanent installation of a 6" crossing of Yorba Linda Boulevard, and a temporary installation of smaller sizes of galavanized pipe to be removed later and a permanent installation may then be made of 6" pipe to replace smaller sizes after all grading of future Tract is finished and that the cost to the developer shall not exceed the estimated cost of the 6" as originally planned. A motion was made by Director Clodt, seconded by Director Milmoe and carried that the change be made as recommended. Job 150 - Mr Korn presented a request from 20th Century Homes for service on 3 lots on Avocado Avenue. After discussion a motion was made by Director Clodt, seconded by Director Hastings and carried that services be installed as follows: 2 - 1" meters, (1 lot presently having an existing service), 1 fire hydrant and a service connection fee for 84' of 6" pipe @ $1.90 per foot. Upon receipt of fees outlined the service 6.(P 3 connection fee was authorized to be refunded to the developers of Job A request was presented from a Mr. Rockwell for permission to install a meter for irrigation service for one (1) acre on a main to be installed on his East property line by a Mr. Toberty (Job 121). A motion was made by Director Clodt, seconded by Director Milmoe and carried that the installation be approved subject to the payment of a front footage charge of 2.10 per foot for 145' of line, said fee to be refunded to the developer of Job 121. Attorney Howell reported to the Board that the City of Downey was in the process of taking possession of the Downey County Water District under a recent court ruling permitting the forced dissolution of any special District by a court action taken by a larger municipal entity. After discussion a motion was made by Director Milmoe, seconded by Director Clodt and unanimously carried that Attorney Howell be directed 177 to prepare a letter for:the signature of the President of this District Board stating that it is our belief that Special Districts do serve a very useful purpose an4 dissolution of a District should not be approved except by a vote of the people within the District; and that this Board approves an effort by the Los Angeles County group to carry the fight fora reversal to a higher court. After further discussion a motion was made by Director r agner, seconded by Director Milmoe and unanimously carried that this District contribute the sum of $100.00 to the Los Angeles group to assist in the fight for a reversal if-such a contribution is approved as legal by the Attorney for the District. A further motion was made by Director Milmoe, seconded by Director Wagner and unanimously carried that this Board be placed on record as favoring joining other Districts' to participate in actions to be taken to protect Specidl Districts' as they exist now. After discussion a oiion was made by Director Wagner, seconded by Director Milmoe ancinanimously carried that the consideration of a petition for annexation for Tracts 4181 and 4397 by ed Johnson Enterprises Inc., be continued until eiay 23, 1962 at the hour of 10:00 A.M. and that all reasonable applicable expenses incurred by the District in connection with this annexation be collected from the applicants. A Stop Notice from Larson Equipment Company against funds due Brisco Pipeline from the District in the amount of $1,168.04 was presented. A motion was made by :Director Hastings, seconded by Director Clodt and duly carried that the General Manager be authorized to withold said sum until an acknowledgetuent was received by the District from Larson Equipment acknowledging the payment of same by Crisco. A request was received from blinker Development, Tract 4130 that the District quitclaim a small portion of a 20' easement in said Tract that underlies certain lots of the Tract. A motion was made by Director Clodt, seconded by Director Hastings and unanimously carried that the quitclaim be granted and that the proper officers be authorized to sign the necessary documents. Job 152-Mr. Korn presented a request from Yorba Linda County Club for water service on two small parcels for homesites, described by metes and bounds. A motion was made by Director Hastings, seconded by Director Clodt that the request be granted subject to the receipt by the District of 5 feet of easement on Bast side of Orchard Drive in addition to the easement now owned by the District. The installation of approximately 800' of 8" line on Orchard Drive plus 1 fire hydrant. After discussion it was moved by Director C1odt, seconded by Director Hastings and carried that a connection fee previously paid by a !vr. Thayer for Job 116 be applied toward the cost of construction of a main to be constructed past his property and same deducted from deposit required from Mr. vlymore for job 146. 178 A request was presented from Garden Land for the release of a residence for occupancy located Northeasterly of the intersection of orchard Drive and NIt. View. A motion was made by Director"Gagner, seconded by Director Hastings and carried that the request be granted in compliance with all the requirements of the Rules and Reg gulations. Job 122 - A request for service was presented from Mr. Ben Selover of Santa Fe Ave. A motion was made by Director Milmoe, seconded by Director Wagner and carried that the request be approved subject to the payment for 165.33 feet of line charges ' 2.75 (454.66) plus of the cost of a fire hydrant and the installation of a 111 meter, and that the proper amount of charges received b-e refunded to the developers of Job 94. A request was received for service for four parcels of land located on Mt. View in the East part of Lot 2 Block 21. After discussion a motion was made by Director Wagner, seconded by Director Milmoe and carried that the 1011 main crossing the property be relocated by the applicant and approved by the engineering staff and the re- quest then referred to the Board for further study. There being no further business the meeting was adjourned to May 23, 1962 at the hour of 8:30 A..I. on a motion made by Director Hastings, seconded by Director Clodt and carried. Valdo Y. Smith, Secretary - Auditor