HomeMy WebLinkAbout2010-01-07 - Planning-Engineering-Operations Committee Meeting Agenda Packet
rb Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
Thursday, January 7, 2010, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director John W. Summerfield Steve Conklin, Engineering Manager
Director Michael J. Beverage, Alternate Lee Cory, Operations Manager
Ken Mendum, Operations Superintendent
John DeCriscio, Chief Plant Operator
1. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
2. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
2.1. Zone Reconfiguration Project Change Order No. 2
Recommendation: That the Committee recommend the Board of Directors approve
Change Order No. 2 in the amount of $301,282.66, with the addition of 35 calendar
days to Ken Thompson, Inc. for construction of the Zone Reconfiguration Project,
Job No. 200710.
2.2. Amendment No.1 to Professional Services Agreement - Design of Highland Booster
Pump Station Replacement
Recommendation: That the Committee recommend the Board of Directors approve
Amendment No. 1 to the Professional Services Agreement (PSA) with MWH
Americas, in the amount of $98,505, for additional engineering services for the
Highland Booster Pump Station Replacement/Expansion Project J-200814.
2.3. Proposed Change Order No. 4 to Well Rehabilitation Contract
Recommendation: That the Committee support Staffs recommendation for approval
of Change Order No 4 in the amount of $36,185 to conduct test pumping as part of
Well 5 rehabilitation.
3. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
3.1. Monthly Groundwater Production and Purchased Water Report
3.2. Monthly Preventative Maintenance Program Report
3.3. Monthly Groundwater Producers Meeting Report
3.4. Status Report on Capital Projects in Progress
3.5. Future Agenda Items and Staff Tasks
4. ADJOURNMENT
4.1. The next regular meeting of the Planning-Engineering-Operations Committee will be held
February 4, 2010 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 2.1
AGENDA REPORT
Meeting Date: January 7, 2010 Budgeted: Yes
Total Budget: 2.3M
To: Planning-Engineering- Cost Estimate: 2.3M
Operations Committee
Funding Source: ID No. 1 GO Bonds
From: Ken Vecchiarelli, General Account No: 301-2700
Manager
Job No: 200710
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: No
Prepared By: Joe Polimino, Project Engineer CEQA Compliance: Exempt
Subject: Zone Reconfiguration Project Change Order No. 2
SUMMARY:
Construction is complete on the Zone Reconfiguration Project resulting in improved water pressure
to approximately 800 homes. The project included construction of approximately 8,500 feet of pipe
and appurtenances and was awarded to Ken Thompson, Inc. (KTI) for $1,099,000. KTI has put in a
request for Change Order 2, for $301,282.66 and 35 calendar days as described below. KTI
representatives have been invited to attend the PEO Committee meeting to discuss the change
order request and to answer questions.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve Change Order No. 2 in the amount
of $301,282.66, with the addition of 35 calendar days to Ken Thompson, Inc. for construction of the
Zone Reconfiguration Project, Job No. 200710.
DISCUSSION:
In accordance with the contract documents, KTI has submitted a request for Change Order No. 2,
for an increase in the contract amount of $301,282.66 and a time extension of 35 calendar days.
The requested extra work items include the following:
. The largest claim is for $150,000.00 for daily equipment mobilization to and from the site. KTI
claims their bid was based on keeping equipment on the shoulder of the road, with a lane
closure remaining in place over night around the equipment to protect the public. However,
the City of Yorba Linda does not allow construction equipment to be stored overnight on city
streets for safety reasons and liability concerns. Accordingly, the City's permit required KTI to
remove all equipment from the streets each day of work. The majority of this item covers the
cost of trucking the equipment to and from the site, and loading and unloading it. KTI is also
claiming that this caused reduced work production, resulting in additional work days required
to complete the construction. During several weeks of construction the extent of extra
mobilization/demobilization work was monitored. The contractor's original claim for the extra
was $211,149.55. Through several meetings and detailed negotiations on labor, equipment
and production, staff and KTI agreed on $150,000 as a negotiated amount for the extra work.
. KTI is claiming $76,727.25 for the import/export and purchase of Class II Base material, which
had to be used for trench backfill in various areas of the project, due to unforeseen wet soil
conditions. The replacement of the native material was necessary in order to obtain the
required 95% compaction within streets of the City of Yorba Linda. Most of the cost is for the
base material. In addition, the contractor has included transportation costs of the new material
to the site and the export of the wet material to the landfill. KTI's original claim was
$109,578.76 for this item, however, after meeting with YLWD staff, the amount was negotiated
down after reviewing trucking costs.
. KTI is claiming $57,500.50 for extra paving, the use of rubberized asphalt in some areas and
a slurry seal, all of which was requested by the City of Yorba Linda, to maintain the integrity
and aesthetics of the city road surface. City and District staff met on site to discuss their
concerns to properly restore the driving surface. Final paving and slurry limits were then
decided on cooperatively between both parties and documented in writing. The documented
extra paving work was provided by the contractor and confirmed by District and City staff.
. KTI has also claimed a total amount of $17,054.91 which includes remaining utility conflicts
throughout the course of the project and debits/credits for additions/subtractions to the
contract bid list, the main item being an addition of a blow-off to the project which added
$7600.00.
The status of the construction contract with KTI is as follows:
. The original contract is $1,099,000.00 and 200 calendar days starting May 4, 2009.
. Change Order 1 added $75,027.39 (6.8% of the original contract) and 7 calendar days.
. If approved, Change Order No. 2 adds $301,282.66 (25.66% of the original contract including
CO 1) and 35 calendar days.
. If approved, Change Order No. 2 increases the total contract amount to $1,475,310.05 (34.2%
of original contract amount) and 242 calendar days.
The Engineering Manager and Staff have reviewed the contractor's request for Change Order No. 2
and recommend approval. A copy of Change Order No. 2 is attached for your reference.
PRIOR RELEVANT BOARD ACTION(S):
On February 12, 2009, the Board of Directors authorized the President and Secretary to award a
construction contract with Ken Thompson, Inc. in the amount of $1,099,000.00 for construction of
the project. The Board of Directors has approved 6 Progress Payments to date, the most recent of
which was approved on December 23, 2009. The Board approved Change Order No. 1 in the
amount of $75,027.39 and 7 calendar days on December 23, 2009.
ATTACHMENTS:
Name; Description: Type:
Ken Thompson CO 2 Zone Project Signed.pdf.pdf Ken Thompson CO 2, Zone Project Backup Material
Revised _Agenda _Report.pdf Revised Agenda Report Report(s)
YORBA LINDA 'W'ATER DISTRICT CHANGE ORDER NO. 002
DATE December 23, 200
Page 1 _ of Y
CONTRACT NAME: Zone Rec€anfrguratlon Areas 1,2 &3 CONTRACT AMT.: $1,174,027.39 DAYS: 207
CONTRACTOR: Ken Thompson, Inc. THIS CHANGE: $301,282.66 DAYS: 35
(25.6%)
OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $1,475,310.€15 DAYS: 242
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and
perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba
Linda Water District otherwise referred to as Owner.
DESCRIPTION OF CHANGES ANCREASE CONTRACT
TIME
/OR ¢EXTENSION
DECREASE IN 10R-
CONTRACT REDUCTION
AMOUNT (DAYS)
M
Mobilization costs due to City of Yorba Linda permit requirement that does not allow
e ui ment to be stored on streets over night. $ 150,000.00 4
Over excavate unsuitable material and replace with Class II in various areas of the
project found to have un-acceptable soil condition and high moisture content. $ 76,727.25 0
2-inch electrical line conflict with existing utilities at station 70+48. $ 4,226.68 0
Tie in change to 6-inch size on Via De La Plaza. $ 1,383.12 0
Conflict with existing utili at 82+13. $ 1,579.03 0.5
Conflict with existing utility at 26+21. $ 944.49 0.5
Conflict with existing utili at 10+00. $ 1,321.59 0.6
A justment to bid quantities. $ 7,600.00 5
Paving average, rubberized ac cost difference and slurry seal as requested by the
C of Yorba Linda. $ 57,500.50 24.5
NET CHANGE
$ 301,282.66 35
REVISED CONTRACT AMOUNT AND TIME
$1,475,314.05 242
The amount of the contract will be increased 4desrea6ed> by the sum of $ 301,262.66 and the contract time shall be increased Gdecreased>
by 35 calendar days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified
for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of
time allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials
and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the
Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the
Change Order shall be effective when approved by the Owner. This Change Order constitutes full, final, and complete compensation to the
Contractor for all costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above
referenced changes in the work, including any impact on the referenced work of any other work under the contract, any changes in the
sequences of any work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the
work under this contract. By the execution of the Change Order, the Contractor accepts the contract pace change and the contract completion
date change, it any, and expressly waives any claims for any additional compensation, damages or time extensions, in connection with the
above-referenced changes.
RECOMMENDED: /ENGINEER OR DATE: I
C[]NSULTANT -
Steve Conklin, Engitieering Manager
ACCEPTED: •a DATE:
/CONTRACTOR
L Kenneth D. aampson, Presid nt
APPROVED: DATE:
/OWNER - Kenneth R. Veechlarelti, General
Manager
ITEM NO. 2.1
AGENDA REPORT
Meeting Date: January 7, 2010 Budgeted: Yes
Total Budget: 2.3M
To: Planning-Engineering- Cost Estimate: 2.3M
Operations Committee
Funding Source: ID No. 1 GO Bonds
From: Ken Vecchiarelli, Account No: 301-2700
General Manager
Job No: 200710
Presented By: Steve Conklin, Dept: Engineering
Engineering Manager
Reviewed by No
Legal:
Prepared By: Joe Polimino, CEQA Exempt
Project Engineer Compliance:
Subject: Zone Reconfiguration Project Change Order No. 2 - REVISED
SUMMARY:
Construction is complete on the Zone Reconfiguration Project resulting in improved water
pressure to approximately 800 homes. The project included construction of approximately
8,500 feet of pipe and appurtenances and was awarded to Ken Thompson, Inc. (KTI) for
$1,099,000. KTI has put in a request for Change Order 2, for $301,282.66 and 35 calendar
days as described below. On January 6, staff was informed that Mr. Ken Thompson, President
of KTI, Inc would not be available to attend the PEO Committee meeting to discuss the first
item on the attached Change Order No. 2 requesting $150,000 for mobilization costs. Due to
this situation, and staff's continuing evaluation of this mobilization item, staff is recommending
that consideration of the mobilization item be delayed for further negotiation by staff and that
the other items in Change Order No. 2 be considered for approval by PEO on January 7, 2010.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors: 1) approve Change Order No. 2 in the
amount of $151,282.66, with the addition of 31 calendar days, and 2) direct staff to continue
negotiations regarding the proposed change order item for mobilization costs, with Ken
Thompson, Inc. for construction of the Zone Reconfiguration Project, Job No. 200710.
DISCUSSION:
In accordance with the contract documents, KTI has submitted a request for Change Order No.
2, for an increase in the contract amount of $301,282.66 and a time extension of 35 calendar
days. The requested extra work items include the following:
• The largest claim is for $150,000.00 for daily equipment mobilization to and from the
site. KTI claims their bid was based on keeping equipment on the shoulder of the road,
with a lane closure remaining in place over night around the equipment to protect the
public. However, the City of Yorba Linda does not allow construction equipment to be
stored overnight on city streets for safety reasons and liability concerns. Accordingly,
the City's permit required KTI to remove all equipment from the streets each day of
work. The majority of this item covers the cost of trucking the equipment to and from the
site, and loading and unloading it. KTI is also claiming that this caused reduced work
production, resulting in additional work days required to complete the construction. KTI's
original claim in June 2009 for extras was $507,495. This was rejected by District staff,
which requested justification and documentation for the extras. Thereafter, during
several weeks of construction the extent of extra mobilization and demobilization work
was monitored. The contractor's follow-up claim in August 2009 for the extras was
reduced to $211,149.55. This was followed by calcuations by District staff showing
mobilization costs of $102,820. Discussions continued through several meetings and
detailed negotiations on labor, equipment and production, following which District staff
and KTI agreed that a reasonable amount for this extra work would be $150,000.
However, when this item was brought to the PEO Committee in December 2009, there
was considerable discussion and the Committee asked staff to further investigate the
issue and bring it back to PEO. As noted in the Summary above, staff is recommending
that this mobilization item be further delayed while District staff and KTI continue
negotiations.
• KTI is claiming $76,727.25 for the import/export and purchase of Class II Base material,
which had to be used for trench backfill in various areas of the project, due to
unforeseen wet soil conditions. The replacement of the native material was necessary in
order to obtain the required 95% compaction within streets of the City of Yorba Linda.
Most of the cost is for the base material. In addition, the contractor has included
transportation costs of the new material to the site and the export of the wet material to
the landfill. KTI's original claim was $109,578.76 for this item, however, after meeting
with YLWD staff, the amount was negotiated down 30% after reviewing trucking costs.
• KTI is claiming $57,500.50 for extra paving, the use of rubberized asphalt in some areas
and a slurry seal, all of which was requested by the City of Yorba Linda, to maintain the
integrity and aesthetics of the City's road surface. City and District staff met on site to
discuss the City's concerns to properly restore the driving surface. Final paving and
slurry limits were then decided on cooperatively between both parties and documented
in writing. The documented extra paving work was provided by the contractor and
confirmed by District and City staff.
• KTI has also claimed a total amount of $17,054.91 which includes remaining utility
conflicts throughout the course of the project and debits/credits for
additions/subtractions to the contract bid list, the main item being an addition of a blow-
off to the project which added $7,600.00.
The status of the construction contract with KTI is as follows:
• The original contract is $1,099,000.00 and 200 calendar days starting May 4, 2009.
• Change Order 1 added $75,027.39 (6.8% of the original contract) and 7 calendar days.
• If approved, Change Order No. 2 (excluding the claim for mobilization) adds
$151,282.66 (13.8% of the original contract) and 31 calendar days.
• If approved, Change Order No. 2 increases the total contract amount to $1,325,310.05
(20.6% of original contract amount) and 238 calendar days.
The Engineering Manager and Staff have reviewed the contractor's request for Change Order
No. 2 and recommend approval. A copy of Change Order No. 2 is attached for your reference.
PRIOR RELEVANT BOARD ACTION(S):
On February 12, 2009, the Board of Directors authorized the President and Secretary to award
a construction contract with Ken Thompson, Inc. in the amount of $1,099,000.00 for
construction of the project. The Board of Directors has approved 6 Progress Payments to date,
the most recent of which was approved on December 23, 2009. The Board approved Change
Order No. 1 in the amount of $75,027.39 and 7 calendar days on December 23, 2009.
YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 002
DATE / 7 2olo
Page 1 of 2
CONTRACT NAME: Zone Reconfiguration Areas 1,2 &3 , CONTRACT AMT.: $1,174,027.39 DAYS: 207
$ !5/'2 S
CONTRACTOR: Ken Thompson, Inc. THIS CHANGE: $304,28246 DAYS: .25-
(25.6%)
lr3ZS3leg. 09- Z3$
OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $ 4,474,3404* DAYS: 20This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, fumish equipment and materials, and
perform all work as necessary or required to complete the Change Omer items for a lump sum price agreed upon between the Contractor and Yorba
Linda Water District otherwise referred to as Owner.
DESCRIPTION OF CHANGES +INCREASE CONTRACT
TIME
OR
+EXTENSION
- DECREASE iN / OR -
CONTRACT REDUCTION
AMOUNT (DAYS)
Over excavate unsuitable material and replace with Class II in various areas of the
project found to have un-acceptable soil condition and high moisture content. $ 76 727.25 0
2-inch electrical line conflict with existing utilities at station 70+48. $ 4,226.68 0
Tie in change to 6-inch size on Via De La Plaza. $ 1,383.12 0
Conflict with existing utility at 82+13. $ 1,579.03 0.5
Conflict with existing utility at 26+21. $ 944.49 0.5
Conflict with existing utility at 10+00. $ 1.321.59 0.5
Adjustment to bid quantities. $ 7,600.00 5
Paving average, rubberized ac cost difference and slurry seal as requested by the
C' of Yorba Linda. $ 57 500.50 24.5
NET CHANGE lSt1 .GG WSJ
REVISED CONTRACT AMOUNT AND TIME i!t 32 S, 3tD. 05
Z38
The amount of the contract will be increased by the sum of $-1l9i,262.6e and the contract time shall be increased 4dec+eased>
by 35 calendar days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, In the contract price specified
for each Item Including any and all supervision costs and other misoellaneous costs relating to the change In work, and as to the extension of
time allowed, If any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials
and perform all other necessary work, Inclusive of that directly or Indirectly related to the approved time extension, required to complete the
Change Order Items. This document will become a supplement of the contract and all provisions wig apply hereto. It Is understood that the
Change Order shall be effective when approved by the Owner. This Change Order constitutes full, final, and complete compensation to the
Contractor for all costs, expenses, overhead, profit, and any damages of every kind that the Contractor may Incur in connection with the above
referenced changes In the work, including any impact on the referenced work of any other work under the contract, any changes In the
sequences of any work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the
work under this contract. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion
date change. U any, and expressly waives any claims for any additional compensation, damages or time extensions, in connection with the
above-referenced changes.
RECOMMENDED:
ACCEPTED:
APPROVED:
ITEM NO. 2.2
AGENDA REPORT
Meeting Date: January 7, 2010 Budgeted: Yes
Total Budget: $5.5 M
To: Planning-Engineering- Cost Estimate: $98,505
Operations Committee
Funding Source: Water Revenue Bond
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: J-200814
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Hank Samaripa, Project CEQA Compliance: N/A
Engineer
Subject: Amendment No.1 to Professional Services Agreement - Design of Highland
Booster Pump Station Replacement
SUMMARY:
The District retained MWH Americas for engineering design of a new Highland Booster Pump
Station (BPS) with an increased capacity of 18,000 gpm. These design efforts are proceeding on
schedule. During recent discussions concerning various project elements, District staff and the
project team determined that additional design efforts are needed which were not included in the
original scope of work and the Professional Services Agreement (PSA). MWH prepared a proposal
for these additional engineering services, which staff has reviewed and is recommending for
approval.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve Amendment No. 1 to the
Professional Services Agreement (PSA) with MWH Americas, in the amount of $98,505, for
additional engineering services for the Highland Booster Pump Station Replacement/Expansion
Project J-200814.
DISCUSSION:
The Preliminary Design Report for the project was completed by MWH and preparation of final
design drawings was initiated. During the design review and coordination process, District staff
identified the need for additional design elements not in the original services agreement. At the
request of District staff, MWH provided a proposal for additional engineering services, including
electrical engineering, corrosion engineering, coordination with Southern California Edison,
geotechnical engineering and coordination of services with the District's instrumentation consultant.
A copy of the proposal by MWH is attached.
These added services are requested to increase the reliability and capability of the project, including
corrosion protection engineering, witness testing of the new pumps, electrical design to avoid loss
of power during outages, preparation of specifications for pre-purchasing two natural gas engines
for the project and additional electrical engineering coordination with the District's in-house
instrumentation consultant. District staff have reviewed the attached proposal for additional services
and determined that they are necessary and appropriate for the work requested. If approved
Amendment No. 1 for $98,505 will increase the PSA total from $469,593 to $568,098.
PRIOR RELEVANT BOARD ACTION(S):
On July 9, 2009 the Board of Directors approved the award of the Professional Services Agreement
for the Highland Booster Pump Station Replacement Project to MWH Americas, for a fee not to
exceed $469,593.
ATTACHMENTS:
H<-3ru e: 'y`S.ie:
MWHadendm122909.pdf MWH addendum 1 Backup Material
nll WH
BUILOINOA WTTER WORLB
December 2, 2009
Mr. Hank Samaripa
Project Engineer
Yorba Linda Water District
1717 E. Miraloma Ave.
Placentia, CA 92870
Subject: Proposed Addendum No. 1
Highland Pump Station Project
Dear Mr. Samaripa:
MWH has completed the preliminary design for the Replacement Highland Pump
Station. During the preliminary design review, the District requested additional services
that are not included in our contract dated 07/09/2009. The additional services consist of
electrical engineering, corrosion engineering, SCE coordination, geotechnical
engineering, instrumentation coordination and engineering support during construction.
MWH is requesting written authorization for these additional services.
The design phase is continuing on schedule. The 70% design submittal is planned for
December 2. 2009. Some of the requested additional services have been provided in the
70% submittal, as we previously discussed. The proposed scope of services (Exhibit A)
and budget (Exhibit B) are attached for your review. Please call Michael Moore at (949)
328-2405 if you have any questions.
Sincerely,
MWH Americas, Inc.
~o IiL
John Robinson
Vice President
19900 MacArthur Blvd. TEL 949 328 2400
Suite 250 FAx 949 328 2448
Irvine, CA 92612 www.mwhglobal.com
Exhibit A
Scope of Work
Task 1 Project Management
MWH will provide additional project management for the coordination,
scheduling and budgeting of the additional tasks. The additional project
management consists of quality assurance and review of deliverables by
subconsultants.
Task 2 Coordination with Subconsultants
MWH and RBF will coordinate with the District's subconsultants for
instrumentation, programming and emissions. Coordination will consist of
two meetings and bi-monthly updates to coordinate their design and
permitting work.
Task 3 Meetings/Coordination with MSO
MWH and RBF will attend 2 meetings with MSO and the District to
establish and verify the requirements for the MSO design. Plans and
specifications prepared by MSO will be reviewed for conformance with
the pump station operational requirements and P&IDs. Comments from
the District will be coordinated with MSO and the electrical design.
Task 4 Electrical Drawings
The District requested a parallel transfer switch be provided for the
existing gas generator. In addition, the District requested power be
supplied to the existing chemical building. Two additional drawings will be
provided for the additional electrical design. Additional electrical drawings
will be developed for the power transfer switch and providing new power
for the existing chemical building.
i. PTS Installation
Provide drawing to detail the Power Transfer Switch, install the
protective relaying required by SCE and detail the equipment
required to synchronize the existing generator. The drawing will
consist of the connection diagrams and details for the
installation.
ii. Chemical Building Power Feed
Provide one additional drawing to design the power feed to the
existing chemical building from the new pump station. This
drawing will consist of a site plan and details for the electrical
connection. The feed will be sized to accommodate the existing
lighting and receptacles only.
Task 5 SCE Generating Facility Interconnection Application
MWH will complete the Generating Facility Interconnection Application as
required by Southern California Edison's Rule 21 - Generating Facility
Connections to approve paralleling power sources at the pump station.
The electrical design will provide protective devices design required by
SCE for parallel operation, which includes the protective device settings.
Protective device settings will be incorporated into a study report and
submitted to SCE with the Interconnection Application.
Task 6 Electrical Specifications
Specifications for the electrical switchgear, relaying required by SCE and
the interface with the existing generator control systems will be provided.
The deliverable will consist of specifications for PTS and relaying
installation.
Task 7 Electrical Cost Estimate
A Class 3 Construction Cost Estimate will be prepared in accordance with
the American Association of Cost Estimators for the paralleling
switchgear, relaying and interface with the existing generator control
systems.
Task 8 Corrosion Engineering On-Site
MJ Schiff will be contracted to review the proposed discharge pipeline for
the Replacement Highland Pump Station project. The plans and
specifications will be reviewed for corrosion protection. Three (3) soil
samples will be taken along the proposed on-site pipe. In-situ soil
samples will be evaluated. This testing would be done concurrently with
the electromagnetic conductivity survey. Soil samples will be tested for
as-received resistivity, saturated resistivity, pH, possibly sulfides and
oxidation-reduction potential, and perform an analysis for common ions to
include calcium, magnesium, sodium, carbonate, bicarbonate, chloride,
sulfate, ammonium, and nitrate. A report describing the field and
laboratory test data, a plot of the conductivity profile, and general
recommendations for controlling corrosion of materials planned for
underground use will be provided. Cathodic protection details and
specifications will be provided in the 90% and 100% submittals.
Task 9 Corrosion Engineering Off-Site
The Zone 2 Pipeline plans and specifications will be reviewed by MJ
Schiff. Electrical continuity test will be performed for approximately 2000-
ft of the alignment. The remainder of the alignment appears to have
connectivity according to the previous tests. Potentials will be measured
at the cathodic test stations for the Zone 2 pipeline. A report will be
prepared for the off-site pipeline by a certified corrosion engineer.
Task 10 Supplemental Geotechnical
Additional geotechnical engineering is required for the design of the pump
station building and retaining wall. The building will have approximately 5-
ft of fill over the existing grades. Leighton Consulting will supplement the
previous report with design parameters for the building foundation and
retaining wall in accordance with the CBC.
Task 11 Pre-Procurement Documents
The original proposal included an optional task 0.4 for pre-procuring the
gas engines. The District has decided to pre-procure the gas engines. A
technical specification for pre-procuring the natural gas engine will be
provided to the District; MWH will assist in obtaining a quote from the
supplier and review the quote for conformance with the specifications and
project requirements.
Task 12 Pump Witness Testing
MWH will witness the testing of the vertical turbine pumps at the
manufacturer's facility. Tests will be witnessed for compliance with the
contract documents. The manufacturer will be required to provide
calibration and pre-test information before scheduling the witness test.
The pump witness testing will require an engineer for 3 days. Travel costs
are not included. The contractor will be required to provide travel cost for
witness testing. MWH will provide a summary memo for the pump testing
to the District.
Task 13 Credit for Instrumentation Design (Deletion from Scope or Work)
PLC Connection Diagram I and PLC Connection Diagram II are not
required to be provided. A credit for the PLC Connection Diagrams will be
provided. The PLC Connection Diagrams and control panel details will be
provided by MSO and included in the pump station plan set. MSO will
sign/ stamp these drawings and provide specifications for the PLC
equipment and control panel.
Exhibit B
Proposed Budget
Task
Principal
Principal
Professional
Senior
Engineer
Administrative/
Data Entry
Subconsultant
Other Direct
Cost
Total
Addendum 1
235
210
155
115
1. Project Management
4
20
$5,140
2. Coordination w/ Subs
4
8
8
12
$5,531
$10,771
3. Meetings
8
$1,680
4. Electrical Drawings
$15,950
$15,950
5. SCE Permit Application and Fee
$16,522
$880
$17,402
6. Electrical Specifications
$1,311
$1,311
7. Electrical Cost Estimate
$656
$656
8. Corrosion Engineering On -Site
4
4
20
$15,070
$19,950
9. Corrosion Engineering Off -Site
4
4
$10,000
$250
$11,550
10. Supplemental Geotechnical
4
$2,800
$3,640
11. Pre - Procurement Documents
4
12
40
2
$9,890
12. Pump Witness testing
1
4
32
2
$300
$6,565
13. Credit for Instrumentation Design
- $6,000
- $6,000
Total
$61,840
$1,430
$98,505
ITEM NO. 2.3
AGENDA REPORT
Meeting Date: January 7, 2010 Budgeted: Yes
Total Budget: $190,000
To: Planning-Engineering- Cost Estimate: $36,185
Operations Committee
Funding Source: All Water Funds
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: 200813
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Anthony Manzano, Senior CEQA Compliance: N/A
Project Manager
Subject: Proposed Change Order No. 4 to Well Rehabilitation Contract
SUMMARY:
Well 5 rehabilitation testing has been completed to determine modifications required for continued
long-term production of the 60-year-old well. The work was performed by General Pump Company,
who was previously retained for the District's Well Optimization Project based on competitive
bidding in accordance with District procedures. Testing and monitoring was based on specifications
prepared by the District's consultant, CDM. District Staff, in concert with CDM, has monitored work
performed by General Pump and recommends approval of Change Order No 4 as attached.
STAFF RECOMMENDATION:
That the Committee support Staff's recommendation for approval of Change Order No 4 in the
amount of $36,185 to conduct test pumping as part of Well 5 rehabilitation.
DISCUSSION:
Work is continuing on the District's Well Optimization Project, to maximize the life and production of
our existing wells. The first element of work was testing and rehabilitation of Well No. 12 by General
Pump, which encompassed Change Order No. 1, approved by the Board in August 2009. The
second element of work was testing of Well No. 5, which recently underwent video-inspection,
cleaning and test-pumping. This work was performed as Change Orders No. 2 and 3 under the
General Manager's signature authority, including pump removal and video-logging ($8,611) and
wire-brush cleaning and re-video ($4,621), respectively.
Following the above, District staff requested a proposal from General Pump to perform a test
program for Well No. 5 similar to that performed for Well No. 12. A copy of the proposal, dated
October 5, 2009, is attached for a proposed cost of $40,785. The actual work performed, under the
supervision of staff from CDM and the District, was less than proposed, at a final cost of $36,185.
Pump-testing was performed under various flow rates to determine a sustainable flow rate that
could be achieved without air being entrained in the discharge. The air is a result of water
cascading down the well casing as a result of the declining aquifer levels. Based on the test pump
results, a discharge of 2,000 GPM appears to be feasible.
Change Order 4, in the amount of $36,185, includes installation of the test pump and packer, along
with a temporary holding tank to conduct test pumping as recommended by District Staff and CDM.
If Change Order No. 4 is approved it will increase the total contract price to $156,375.39.
District staff reviewed and recommends approval of the change order in order to proceed with
rehabilitation and service of Well 5. At a later date, Staff will seek Board authorization of a
subsequent change order for the permanent pump installation.
PRIOR RELEVANT BOARD ACTION(S):
December 11, 2008, Board approval of contract with General Pump Company for well-rehabilitation
services. August 6, 2009, Board approval of Change Order 1 to provide and install a new water-
Iubed pump at Well 12 for $56,973.39.
ATTACHMENTS:
Name: Description: 1 Ype:
Well 5 CO#4.pdf Well No. 5 C04 Backup Material
YORBA LINDA WATER DISTRICT GRANGE ORDER NO. _4
DATE December 10, 2009
1
Pape I of
CONTRACT NAME= Well .4 Pump Installation, Job 200313 CONTRACT AMT.: $120,190-39 DAYS:
CONTRACTOR General Pump Company T1 1S CHANGE' $3E,185.00 DAYS:
OWiNFR: Yorba Linda Water District REVISED CONTRACT AMT- 5156,375.39 DAYS:
This Charge Order covers changes to the subject contract as described herein- The Contractor shall construct, fumish equipment and materials.
arid cerfor-i all work as necessary or requsred to complete the Change Order items for a 1G sum price agreed upon between the Contractor
? and''o tea Lir•;1a Water Drs*,T'ot o arvrse refer*ed to as Owmer-
F
+INCREASE COT,47`;aCT
TIME
I NS
DFS^R ON OF CHANGES 1OR +EXT
~`'NSIQN!
SE IN ~ OR -REDUCTION
R'C'O EA NTRACT (DAYS)
AMOUNT
;veil 7'.-1 bHize to site, Install Etlrnp & Packer vAth Baker Tank & Conduct Test +36,185.00
Pump g as shown on attached
NET Ct IANGE $36,165.00
F Cti V' ED CONTRAST AMOUNT AND Tll?"r!:' $1 S6„ 75.3 ?
The amount of the c^nfra_-t will bn r sw, by the s-J of $3E1 55A0 -id the contract time shall be increased by 0 calendar -days TI
undersigned contractor approves the 'o egoin a r hand-, Order as to the changes if any, in the contract price spec` ed for each stem including
any and ail to the CI3e"1nge .Ti i;c''IC, a.-,rd as to t`.e exftens on -of mne al!.. } if
fo-
c,nnir-Je9on of the entire work on acc^unt of said Ghar'o Order The Contractor agrees to furnish ai; labor and materials and perforr~ all other
neccssary work, inclus've cif that directly or indrrectfy -elated to the appfo ed time ezlension renwired to complete the Chance Order iterns.
This document will become a suppiciren" of the contract and all prm,,2sions will apply h"to. It is understood that the Change Order shall be
e'tfor.'.v£ 2:"_:-o pd by the'C,2vncr ii& Change OT-'IC, full, 'na . anC c,_n°iplr is compensalicin to'•.lie Co. t ci r for all :;oats,
-ns s, overhand. p-:,fit. and any damages of every kind tnat the Contractor may incur in connection vt th the above referenc,-d changes in
the v:nrk, including any impact on the referenced urk of arny other,, o ac under the contraC, any changes in 'he sequences of any work, any
delay to any work, any disruption of any work. any rescheduling of any work, and any other effect on any of the r+crit ur°uEr .his contract. By
the ?XuC _i':1 or ` a n je i'e;r the Contrac1or accepts the contrati.t price change anr' the confta.-L :,cw4n pleticn dale cilia ',ge. if any, and
expressly waives any Claims soy' any additio 1 compensation.. damages or trme ~xlEn i^nS, in connection w0 h. fe above-referenced
RECOMMENDED. OWNER DATE:
teve Arun rs; ng ring Manager -
ACCEPTED: ? l y r CONTRACTOR _ DATE:
Mi Bodart. Director of Engineering
APPROVED: OWNER DATE:
Ken Vecchiarelli. General Manager
- HOR
® p
159 N. ACACIA 8`1`RE?LSAN 17IMAS, CA 91773
COMPAPff
PHONE: (9019) 599-9606 • FAX: (909) 599-6238
WELL & PUMP SERVICE SINCE 1952 Lic. ~L,196W
October 5, 2009 Via E-mail
Yorba Linda Water District
1717 East Miraloma Avenue
Placentia, California 92870
Attn: John DeC'riscio
Subject: Well 5 - Testing
Bear John:
We are setting up for the testing of the above Well 5. We are pleased to offer the same cost as
we bid for Well 12. The overall cost is slightly lower, because we do not plan to perform items 6
and 7. These items were also not performed on the Well 12 project.
Item Description Total Cost
1 Mobilization and demobilization to/from the site including site cleanup. 7,000
2 Furnish, install and demobilize pump equipment and packer for pumping. 21,885
3 Furnish and install Baker Tarok and piping. 5,500
4 Lower the packer 1 pump to next setting. 1,600
5 Conduct constant discharge pumping. 4,800
Total Cost $40,785
Should you have any questions or need additional information, please do not hesitate to give us a
call.
Sincerely,
GENERAL PUMP COMPANY, INC.
~ ie:ftct el~ 13c~c art
Michael Bodart
Director of Engineering
cc: Julio Martinez - GPC
IP ' (N INVOICE NO. 20728
PIP), NE
INVOICE DATE 1113012009
IATE WE L PUMP SERVICE SINCE 1952 CUSTOMER NO. 487
159 N ACACIA S 1 RLF..I, SAN DIMAS. CALIFORNIA 91773 CUSTOMER P.O. 17101
PHONE: (909) 599-9606 FAX: (909) 599-6238 CONTRACT NO. NONE
LICENSE: 496765
BILL TO: YORBA LINDA WATER DISTRICT
P.O. BOX 309
YORBA LINDA CA 92885 JOB NO: 17350
PROJECT: WELL 5
ATTN: JOHN DECRISCIO
SALESPERSON: 190 A SALES TAX CODE: 30 TERMS: 30DY DUE DATE: 12/3012009
Description Amount
MOBILIZATION & DEMOBILIZATION TO & FROM THE SITE, INCLUDING SITE CLEAN UP 7,000.00
FURNISH, INSTALL & DEMOBILIZE PUMP EQUIPMENT & PACKER FOR PUMPING 21,885.00
FURNISH & INSTALL BAKER TANK & PIPING 5.500.00
LOWER THE PACKER - PUMP TO NEXT SETTING (NO CHARGE)
CONDUCT CONSTANT DISCHARGE PUMPING 1,800.00
NON-TAXABLE AMOUNT: 36,185.00
REMIT TCJ ° General Pump Company TAXABLE AMOUNT: 0.00
159 N. Acacia Street SALES TAX: 0.00
San Dimas, CA 91773 INVOICE TOTAL: 36,185.00
RETENTION: 0.00
AMOUNT PAID: 0.00
Thank you for your prompt paymend A OUNT DUE: 36,185.00
ITEM NO. 3.1
AGENDA REPORT
Meeting Date: January 7, 2010
Subject: Monthly Groundwater Production and Purchased Water Report
ATTACHMENTS:
Import2009-2010 December PEO Sheet.pdf PEO Sheet Backup Material
Import2009-2010_December _CUP_Pie_Chart.pdf CUP Pie Chart Backup Material
Import2009-2010 December TWU.pdf Total Water Use Chart Backup Material
Import2009-2010 December YTD Prod Chart.pdf YTD Production Chart Backup Material
YLWD SOURCE WATER SUMMARY
Fiscal Year 2009-10
TOTAL MONTHLY YTD BUDGET
GW IMPORT DEMAND GW GW (Demand Est.) DELTA
MONTH (AF) (AF) (AF) (AF)
Jul-09 1,404.2 933.5 2,337.7 60.1% 60.1% 2,585.9 -9.6%
Aug-09 1,357.6 961.4 2,319.0 58.5% 59.3% 2,544.1 -8.9%
Sep-09 1,309.4 911.5 2,220.9 59.0% 59.2% 2,232.2 -0.5%
Oct-09 1,205.4 617.6 1,823.0 66.1% 60.6% 1,882.8 -3.2%
Nov-09 1,026.4 674.8 1,701.1 60.3% 60.6% 1,487.4 14.4%
Dec-09 793.9 370.8 1,164.7 68.2% 61.4% 1,338.0
Jan-10 - 1,166.6
Feb-10 - 1,116.1
Mar-10 - 1,322.6
Apr-10 - 1,654.3
May-10 - 2,188.2
Ju n-10 - 2,451.9
FYTD 7,096.9 4,469.5 11,566.4, 1 61.4% 12,070.3 -4.2%
Allowable GW (YTD) 5,392.7 (AF)
CUP Obligation FY 2009-10 2,193.0 (AF)
Monthly CUP Pumping (AF) - (AF)
YTD CUP Pumping (AF) 2,191.8 (AF)
YTD CUP Achieved 99.9%
GROUNDWATER PERCENTAGE
85.0%
80.0%
75.0%
70.0% ~MONTHLY GW
-6-YTD GW )
65.0%
BPP GOAL 46.6
60.0%
CUP ADJ GOAL 56.6
55.0%
50.0%
45.0% 1
Jul-09 Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun-
09 09 09 09 09 10 10 10 10 10 10
Month
WATER SUPPLY
FY 2009-2010
December 2009 Water Supply
CUP
0.0%
IMPORT
31.8%
GW
68.2%
2009-2010 YTD Water Supply
CUP
18.9%
GW
42.4%
GW BPP GOAL
46.6%
IMPORT
38.6%
3,500
3,000
2,500
2,000
Q
N
E
O
> 1,500
1,000
500
Total Water Use
Q%, o°' o� o%' o�' o� o�' o�' o� ob (Z' o% o° ^° o�' o�' '.° o%' o°' �.° o�' o°' NQ, o%' e 1.° o% o° ^°
Month
■09 -10 GW
009 -10 IMPORT
Monthly Average Mean Temperature ( °F)
008 -09 GW
72.7 74.8 ■ 08 -09 IMPORT
■ 07 -08 G W
72.2 73.6
007-08 IMPORT
70.5
70.4
69.8
74.0
74.3
64.0
67.4
74.1 65.9
63.3
66.4
6
65.4
1.0
61.6
66.1
60.1
62.6
62.6
58.2
54.0
55.8
54.3 55.0
55.4
56.3
Q%, o°' o� o%' o�' o� o�' o�' o� ob (Z' o% o° ^° o�' o�' '.° o%' o°' �.° o�' o°' NQ, o%' e 1.° o% o° ^°
Month
22,000
--*—Budgeted Total GW + Import
20,000
18,000
16,000
14,000
U-
<1 12,000
m
E
0 10,000
2,000
0 4--
Jul -09
2009 -2010 YTD Water Supply
Aug -09 Sep -09 Oct -09 Nov -09 Dec -09 Jan -10 Feb -10 Mar -10 Apr -10 May -10 Jun -10
Month
ITEM NO. 3.2
AGENDA REPORT
Meeting Date: January 7, 2010
Subject: Monthly Preventative Maintenance Program Report
ATTACHMENTS:
2009-10 Fiscal.xls 2009-10 Fiscal Report(s)
PM PROGRAM
2009/2010
Fiscal 2009 -10 1 JUL I AUG I SEP I OCT I NOV I DEC I JAN I FEB I MAR I APR I MAY I JUN
Percent of target 8% 1 17% 1 26% 1 33% 1 42% 1 50% 1 58% 1 67% 1 76% 1 83% 1 92% 1 100%
HYDRANTS (3,881) Target: all hydrants to be serviced annually.
INSPECTED THIS MONTH 0
6401
3641
131 130
206
INSPECTED THIS YEAR 0
6401
8941
1,025 1,155
1,361
% OF TOTAL 0.0%
13.9%1
23.0%1
26.4% 29.8%
35.1`;
VALVES (10,706/2= 5,353) Target: all valves to be operated every two years.
OPERATED THIS MONTH 242
2941
4661
6761
326 463
OPERATED THIS YEAR 242
6361
9921
1,6671
1,893 2,356
% OF TOTAL 4.5%
10.0%1
18.6%1
29.3%1
35.4% 44.0%
DEAD ENDS (962x2= 1,924) Target: all dead ends to be flushed twice each year.
FLUSHED THIS MONTH 0
01
01
6261
436 0
FLUSHED THIS YEAR 0
01
01
6261
962 962
% OF TOTAL 0.0%
0.0%1
0.0%1
27.3%1
50.0%
AIR VACS (309) Target: all air vacs to be serviced annually.
INSPECTED THIS MONTH 0
2061
931
0 1
0
INSPECTED THIS YEAR 0
2061
2981
298 299
299
% OF TOTAL 0.0%
66.3%1
96.4%1
96.4% 96.8%
SEWER CLEANING (802,560) Target: all sewers to be cleaned annually.
CLEANED THIS MONTH 739825
189798
249974
1049224
1219202 1289703
CLEANED THIS YEAR 739825
929623
1179597
2219821
3439023 4719726
% OF TOTAL 9.2%
11.5%
14.7%
27.6%1
42.7%
SEWER TELEVISING (200,640) Target: all sewers to be televised every 4 years.
TELEVISED THIS MONTH 59334
219651
239119
59463
809 39628
TELEVISED THIS YEAR 59334
269985
509104
559567
569376 609004
% OF TOTAL 2.7%
13.4%1
26.0%1
27.7%1
28.1%
ITEM NO. 3.3
AGENDA REPORT
Meeting Date: January 7, 2010
Subject: Monthly Groundwater Producers Meeting Report
ATTACHMENTS:
ype:
GWP MtgNotes 9Dec09 REVISED.pdf GWP Summary Report for Dec 2009 Backup Material
Reclaimed Water Exhibit.doc Reclaimed Water Exhibit Backup Material
Yorba Linda
Water District
MEMORANDUM
DATE: December 11, 2009
TO: Ken Vecchiarelli, General Manager
FROM: Steve Conklin, Engineering Manager
COPY: Pat Grady, Assistant General Manager
Lee Cory, Operations Manager
SUBJECT: Groundwater Producers Meeting, December 9, 2009
John DeCriscio and I attended the Groundwater Producers (GWP) Meeting on
December 9 at OCWD. Items presented and discussed included the following:
1. Recharge Facility Modeling. Greg Woodside, OCWD, reported on the results of
the computer-based modeling of proposed projects to increase recharge, including:
1) sediment-removal project, and 2) addition of "Miraloma" Recharge Basin (formerly
referred to as the LASCO property, which the District is in the process of purchasing
for the construction of a recharge basin). He described the assumptions used and
the means of modeling for each potential project. For the sediment-removal project,
the estimated increase in recharge would be 9,800 acre-feet per year. Based on
OCWD's preliminary analysis of the cost of construction and operation of the
sediment-removal project, they estimate that the resulting recharge water would cost
in the range of $700 to $1,000 per acre-foot. No other details were provided.
For the proposed Miraloma Recharge Basin project, an analysis was made using
historic information on stormflow, and storage in Prado Basin. From this the
computer model estimated that the proposed project would result in an average
increase of 3,100 acre-feet of recharge per year for an 18-year study period. No
other details were provided on cost or benefit at this time.
2. Selling GWR System Water to Anaheim. John Kennedy, OCWD, reported that at
the December 9 Water Issues Committee meeting, the Committee recommended
execution of an agreement with the City of Anaheim providing for the sale of GWR
System supplies to the Anaheim Electrical Generation Peaking Power Plant. The
item goes to the December 16 Board meeting for consideration. Per the agreement,
the sales price for GWR System water will be the actual annual cost to manufacture
the water. For FY 2008/09, the actual cost was $570/AF incorporating grants and
subsidies. The actual cost will be recalculated each year as part of the agreement.
1
The water will be considered as "neutral" water in the annual BPP calculation. That
is, the amount of GWRS water used will be subtracted from the total demand,
resulting in a net demand. The amount of groundwater that can be pumped will be
calculated by multiplying the net demand by the BPP factor. A sheet prepared by
OCWD showing an example calculation is attached.
The City of Anaheim will be responsible to provide all pumping, piping and other
infrastructure to deliver the water from the GWRS pipeline to the point of use. The
water will be provided on an interruptible-basis, with no guarantee of delivery. Don
Calkins, City of Anaheim, indicated that the City is not totally pleased with the terms
and conditions but will agree to the contract, so that the power plant project can
proceed. There was considerable discussion as to what this means to the other
Groundwater Producers and to the GWRS project. The power plant project will be
using only 200 AF/year of GWRS water, so the impact is small. GWRS production
was over 54,000 AF last year and is increasing.
3. FY2010/11 Budget Schedule. John Kennedy reported on the planning schedule for
the preparation of the above budget for OCWD. He indicated that preliminary BPP,
RA and BEA values will be presented on January 20 to the Board and February 10
to the Groundwater Producers. The public hearing for the final RA and BPP will be
April 21, 2010.
4. Fletcher Basin Project Update. Craig Miller, OCWD, reported on the Fletcher
Basin project. The basin is owned by OCFCD, located adjacent to Fletcher Avenue,
east of Batavia Street, City of Orange. The basin was formerly used to retard storm
water flow into the Santa Ana River and is no longer used. OCWD is investigating
clearing the site and constructing a recharge basin, in cooperation with OCFCD.
OCWD has initiated preparation of an Engineer's Report and CEQA documentation.
5. City of Riverside Proposed Inflatable Dam on the Santa Ana River. Craig Miller
reported that the City of Riverside (lead agency), San Bernardino Valley MWD,
Western MWD, and the City of Colton have begun environmental analysis of a
proposed project to construct an inflatable dam on the Santa Ana River in Colton.
The proposed project would retain stormwater from the SAR and recharge it (via the
river bed and off-river ponds) into the groundwater basin in Colton. It is estimated
that up to 15,000 AF/year of stormwater could be recharged through the project.
The City of Riverside has issued a Notice of Preparation of an Environmental Impact
Report for the proposed project, and OCWD submitted comments for consideration.
OCWD will provide updates to the Groundwater Producers as the project proceeds.
6. Other Items. Mike Markus, OCWD, reported that the Regional Board and the
Department of Public Health have approved the use of 100% GWRS water, with
potable blend-water no longer required, for the seawater barrier injection facilities,
which is very good news. This sets the stage for the planned demonstration project
for mid-basin injection of GWRS water without blend water.
Joan Lyle from the City of Buena Park reported that they are looking at the
possibility of importing recycled water from LA County for irrigation uses, and asked
how its use would be counted against the BPP. John Kennedy indicated that, based
on other projects, the recycled supply would be counted as "neutral" water (as
defined in Item 2 above), even though it is coming from outside the basin.
2
Reclaimed Water Purchase Impact to Annual Producer BPP Calculation
Any GWR System water directly received by the Producers would be considered "neutral" water
per the District Act. The water is not considered groundwater or imported supplemental water
for purposes of calculating the Producers annual Basin Production Percentage (BPP). The net
effect is that the Producer would pump less groundwater (which is much less expensive) when
using more expensive GWR System water supplies to meet their water demands.
This policy for reclaimed water was developed when the price of Green Acres Project water was
established. The current cost to purchase GAP water is $326/af which is relatively low.
However this low price is offset by the fact that taking GAP water also reduces how much low
cost groundwater the Producer can receive. This pricing policy also recognizes that GAP
customers are along the coast and reducing pumping along the coast is good basin
management.
The following figure demonstrates the impacts of using GWR System or reclaimed water
(1,000 afy) for a hypothetical producer who has 10,000 afy of total water demands. The figure
assumes the BPP is 65 percent. As shown, if no reclaimed water is taken, allowable pumping
is 6,500 afy (65% BPP x 10,000 afy of total water demands). However, if 1,000 afy of reclaimed
water is used, allowable pumping is 5,850 (10,000 afy -1,000 afy x 65%).
PRODUCER BASIN PUMPING IMPACT OF USING RECLAIMED WATER
10,000
1,000
8,000 3,500 ❑ GWRS Reclaimed
3,150 water
6,000
Q ❑ Imported Supplemental
4,000 water
6,500 5,850
2,000 ❑ Groundwater Pumping
0
No Reclaimed 1,000 afy of
Water reclaimed water
It has been argued that this policy can discourage the development of reclaimed water supplies.
That it would be better to have new local reclaimed water supplies completely offset the need
for more expensive imported water supplies.
ITEM NO. 3.4
AGENDA REPORT
Meeting Date: January 7, 2010
Subject: Status Report on Capital Projects in Progress
ATTACHMENTS:
CIP Rept Jan10.pdf Status Report on Capital Projects in Progress Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: January 4, 2010
New Information since Last Report is Shown in Red
IN CONSTRUCTION
Project
Current Status
Next Actions
Comments
1
Highland Reservoir
Basin floor slabs have been
Installing rebar, formwork and
On schedule with no significant
Budget: $11,200,000 Job No. 200309
completed. Reservoir walls
placing concrete for the
issues outstanding.
Project Contact: Joe Polimino
under construction.
reservoir walls in the two
Planned Completion Date: August 2010
basins.
2
Zone 4C Reconfiguration
Completing notification and
Proposed Change Order No. 2
Plan to bring Notice of Completion
Budget: $1,500,000 Job No.200710
planning for 40 psi change -over
going to January 7 PEO for
to February PEO.
Project Contact: Joe Polimino
for 100 homes, February 1.
consideration.
Planned Completion Date: Dec 2009
3
San Antonio PRS Upgrades
Contractor has completed work
Contractor will be closing out
Change Orders are being finalized.
Budget: $300,000 Job 200901
in the San Antonio PRS.
and demobilizing from the
Project Contact: Joe Polimino
Continue to finalize ATT and
project.
Planned Completion Date: Nov 2009
SCADA communications with
the District.
4
Hidden Hills Res & Santiago BPS
Floor slabs have been
Pipeline work down access
Continuing contact with State's rep
Budget: $7,000,000 Job No.200028
completed. Contractor has
road and into street should
that will process easement
Project Contact: Joe Polimino
completed reservoir wall
start soon. The installation of
documents.
Planned Completion Date: July 2010
construction.
shoring and roof decking has
begun in the East Bay.
5
Lakeview Swr. Lift Station Upgrade
Filing of Notice of Completion
File Notice of Completion at
Close -out project, as -built drawings
Budget: $200,000 Job No. 200905
approved by Board on 12/23/09
the County Recorder Office.
and distribute O &M manuals to
Project Contact: Hank Samaripa
sewer department.
Planned Completion Date: Nov. 2009
6
Wells 1, 5 and 12 Upgrade
Staff, consultant & contractor
District Staff to determine W-
Well 5 was successfully test -
Budget: $190,000 Job No. 200813
determined that W -12 may be
12 engine operating
pumped at original design flow rate.
Project Contact: Anthony Manzano
operated at approximately
parameters at lower flow rates.
Project Completion: TBD
1,100 GPM. W -5 test pumping
W -5 permanent pump to be
completed.
installed.
IN DESIGN
IN PLANNING
Project
Current Status
Next Actions
Comments
1
Well 20
OCWD to issue discharge
Issuing RFP for design of
Targeting March 2010 to start Well
Budget: $2,000,000 Job No.200711
permit Jan. 2010. Solicitation
wellhead facilities.
Drilling.
Project Contact: Anthony Manzano
of Well Drilling bids later this
Contact S &S for preliminary
Planned Completion Date: TBD
month.
kickoff meeting to establish
2
OC -51 Connection Upgrade
Submitted letter to MWD
Awaiting MWD response.
After input from MWD, will
Budget: $242,000 Job No. 200815
requesting consideration of
determine if it is cost - effective to
Project Contact: Derek Nguyen
simplified design alternative.
proceed with project.
Planned Completion Date: TBD
3
Highland Booster Station Upgrade
Currently reviewing 70%
Prepare Design Addendum for
Review specifications for purchase
Budget: $6,000,000 Job No. 200814
design submittal.
added Consultant Engineering
of two new gas engines.
Project Contact: Hank Samaripa
services.
Planned Completion Date: Mid 2011
4
Photovoltaic Panels —Admin Bldg
Distribute signed agreement to
File California Solar Initiative
Review design and construction
Budget: $250,000 Job No. 200912
Akeena Solar Inc. Issue Notice
application for rebate. Attend
schedule.
Project Contact: Hank Samaripa
to Proceed and down payment.
design kickoff meeting.
Planned Completion Date: Mar 2009
IN PLANNING
Project
Current Status
Next Actions
Comments
1
Fairmont Site Improvements
Agreement approved by
S &S has proposed a code
Present schedule to Operations and
Budget: $300,000 (YLWD share)
Board. Waiting for signed
update review by City.
Production departments.
Job No. 200803
agreement from S &S. S &S
Contact S &S for preliminary
Project Contact: Hank Samaripa
has delayed signing pending
kickoff meeting to establish
Planned Completion Date: TBD
completion of other priorities.
schedule.
2
Recycled Water Study
Project Funding Commitment
Review Proposals due Jan 11,
Study, including State reviews and
Budget: $1,800,000 Job No. 200807
for grant is being issued and is
2010
approvals, may take a year to
Project Contact: Derek Nguyen
en route to District. District
complete.
Planned Completion Date: TBD
issued RFP. Held pre - proposal
meeting on Dec 161h.
3
Anaheim Intertie Connection
Review preliminary design
Review the 75% design
Review 90% design drawings and
Budget: $250,000 (YLWD Share)
layouts for the three intertie
submittals.
specifications. Prepare a short list of
Job No. 200906
connections.
General Contractors for
Project Contact: Hank Samaripa
construction phase.
Planned Completion Date: TBD
4
West Wellfield Project
RFPs submitted to two
Potential well sites to be
Land availability along with
Budget: $9,000,000 Job No.
Property Acquisition Service
determined and evaluated.
separation requirements from City
Project Contact: Anthony Manzano
firms.
of Anaheim Wells will impact well
Planned Completion Date: TBD
selection.
5
Asset Management Plan
Review data from the financial
Transfer the correct water and
Schedule a presentation to Board for
Budget: $120,000 Job No. 200909
presentation. Review
sewer data to consultant and
review of AMP, tentatively mid
Project Contact: Hank Samaripa
assumptions and historical cost
past historical costs for the
February 2010.
Planned Completion Date: Jan 2010
data for replacement values.
various infrastructures.
6
Sewer Master Plan
Board awarded Master Plan
Project kick -off meeting
Plan to place sewer flow monitors in
Budget: $350,000 Job No. 200916
services contract to
planned for December 29.
January 2010 to gather data during
Project Contact: Anthony Manzano
IDModeling at December 23
storm season.
Planned Completion Date: August 2010
meeting.
7
Reservoir WQ Improvement
Processing modified
Mixing system to be tentatively
System will mitigate thermal
Budget: $100,000 Job No. 200917
Agreement with PSI, Inc., for
installed January through
stratification and nitrification issues.
Project Contact: Anthony Manzano
$68,000 for GM's signature.
February 2010.
Planned Completion Date: Jan 2010
CAPITAL IMPROVEMENT PROJECTS APPROVED BY THE BOARD (2007 -2012) THAT ARE STILL PENDING
1. Zone 5 (1000) Booster Station ($1,080,000)
2. Fairmont Booster Station Reconfiguration ($400,000)
3. Foxtail Drive Pipeline ($245,000)
4. Elk Mountain Reservoir Site Improvements ($300,000)
5. Fire Flow Improvements- -Via Sereno and Ohio ($125,000)