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Home My WebLink About2009-12-23 - Board of Directors Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Wednesday, December 23, 2009, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL William R. Mills, President Michael J. Beverage, Vice President Paul R. Armstrong Ric Collett John W. Summerfield 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 6. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 6.1. Minutes of the Regular Board of Directors Meeting Held December 10, 2009 Recommendation: That the Board of Directors approve the minutes as presented. 6.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$1,455,348.03. 6.3. Final Progress Payment 5 and Notice of Completion for the Lakeview Sewer Lift Station Rehabilitation Project Recommendation: That the Board of Directors approve Final Progress Payment No. 5 in the net amount of$42,571.80 to Schuler Engineering Corporation;authorize staff to file the Notice of Completion and release the retention thirty-five days following recordation if no liens have been filed, release the Labor and Material Bond, and release the Faithful Performance Bond in one year if no defects have been found in the Lakeview Sewer Lift Station Rehabilitation Project, Job No. 200905. 6.4. Progress Payment No. 6 for the Zone Reconfiguration Project Recommendation: That the Board of Directors approve Progress Payment No. 6 in the net amount of$72,423.63 to Ken Thompson, Inc. for construction of the Zone Reconfiguration Project, Job No. 200710. 6.5. Progress Payment No. 7 for Construction of the Hidden Hills Reservoir Project Recommendation: That the Board of Directors approve Progress Payment No. 7 in the net amount of$223,690.05 to Pacific Hydrotech Corporation for construction of the Hidden Hills Reservoir Project, Job No. 200028. 6.6. Change Order No. 1 for the Zone Reconfiguration Project Recommendation: That the Board of Directors approve Change Order No. 1 in the amount of$75,027.39, with the addition of 7 calendar days to Ken Thompson, Inc. for construction of the Zone Reconfiguration Project, Job No. 200710. 6.7. Sewer Master Plan Update Recommendation: That the Board of Directors authorize execution of a Professional Services Agreement with IDModeling in the amount of$300,210 to provide a Sewer Master Plan Update. 6.8. Quarterly Investment Report for June 2009 Recommendation: That the Board of Directors receive and file the investment report for the quarter ending June 30, 2009. 6.9. Quarterly Investment Report for September 2009 Recommendation: That the Board of Directors receive and file the investment report for the quarter ending September 30, 2009. 7. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 7.1. Board of Directors Committee Assignments Recommendation: That the Board President in cooperation and consent with the members of the Board of Directors, establish committee assignments and regular meeting times for the upcoming year. 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report 8.2. Directors' Reports • CRWUA Conference - December 9-11 , 2009 (Beverage) 8.3. General Manager's Report 8.4. Future Agenda Items and Staff Tasks 9. COMMITTEE REPORTS 9.1. Executive Administrative-Organizational Committee (Mills/Beverage) Alternate: Minutes of the meeting held December 14, 2009 at 4:00 p.m. Meeting scheduled January 19, 2010 at 4:00 p.m. 9.2. Finance-Accounting Committee (Beverage/Summerfield) Alternate: Mills • Meeting scheduled January 12, 2010 at 4:00 p.m. 9.3. Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate: Beverage • Meeting scheduled January 7, 2010 at 4:00 p.m. 9.4. Public Information-Technology Committee (Collett/Beverage) Alternate:Armstrong • Meeting scheduled January 5, 2010 at 4:00 p.m. 9.5. Personnel-Risk Management Committee (Armstrong/Collett) Alternate: Summerfield Meeting scheduled December 14, 2009 at 4:00 p.m. was cancelled. Meeting scheduled January 11 , 2010 at 4:00 p.m. 9.6. MWDOC/OCWD Ad Hoc Committee (Mills/Collett) Alternate: Summerfield • Meeting scheduled January 26, 2010 at 4:00 p.m. 9.7. Citizens Advisory Committee Meeting scheduled December 28, 2009 at 8:30 a.m. has been cancelled. Meeting scheduled January 25, 2010 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS 10.1. YL City Council - December 15, 2009 (Collett) 10.2. MWDOC Board - December 16, 2009 (Staff) 10.3. OCWD Board - December 16, 2009 (Staff) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from January 1 , 2010 - January 31 , 2010 12. CONFERENCES AND SEMINARS 12.1. Water Inspection Tours • Water Resource Tour - January 15, 2010 A.D. Edmonston Pumping Plant - January 29, 2010 Diamond Valley Lake - February 5, 2010 12.2. ACWA DC Conference - February 23-25, 2010 13. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 13.1. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager 14. ADJOURNMENT 14.1. The next regular meeting of the Board of Directors will be held January 14, 2010 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 6.1 AGENDA REPORT Meeting Date: December 23, 2009 Subject: Minutes of the Regular Board of Directors Meeting Held December 10, 2009 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: vescription: 121009 BOD - Minutes.doc BOD Mtg Minutes 1 u i u.,G MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING December 10, 2009 1. CALL TO ORDER The December 10, 2009 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Mills at 8:30 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT William R. Mills, President Ken Vecchiarelli, General Manager Ric Collett Pat Grady, Assistant General Manager John W. Summerfield Art Kidman, General Counsel Steve Conklin, Engineering Manager Lee Cory, Operations Manager Cindy Navaroli, Interim Finance Director Chau Le, Accounting Assistant II Russ Shupe, Storekeeper Annie Alexander, Executive Secretary DIRECTORS ABSENT Paul R. Armstrong Michael J. Beverage OTHER VISITORS Brett Barbre, Director, Municipal Water District of Orange County Laurie Ellen Park, Associate, McCormick, Kidman & Behrens 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. 6. SPECIAL RECOGNITION President Mills congratulated Mr. Barbre on his recent appointment as the fourth district appointed representative to Metropolitan Water District's Board of Directors. 1 6.1. Presentation of Proclamation to Chau Le for 31 Years of Service to the District President Mills presented a proclamation to Ms. Le for 31 years of service to the District. 6.2. Presentation of Proclamation to Russ Shupe for 23 Years of Service to the District President Mills presented a proclamation to Mr. Shupe for 23 years of service to the District. 6.3. Presentation of Proclamation to Director John W. Summerfield for his Service as President During 2008 and 2009 President Mills presented a proclamation to Director Summerfield for his service as President during 2008 and 2009. Director Summerfield commented on achievements and events occurring during his recent service as President including the construction and dedication of the new administration building, the successful sale of bonds for capital improvement projects, Board and staff efforts related to the Freeway Complex Fire, and affects of the recession and statewide drought. The Board then applauded Director Summerfield, Ms. Le and Mr. Shupe for their service. Ms. Le and Mr. Shupe left the meeting at this time. 7. CONSENT CALENDAR On a motion by Director Collett, seconded by Director Summerfield, the Board voted 3-0 to approve the Consent Calendar. 7.1. Minutes of the Regular Board of Directors Meeting Held November 25, 2009 Recommendation. That the Board of Directors approve the minutes as presented. 7.2. Payment of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$1,629,513.12. 7.3. 2010 Association of California Water Agencies (ACWA) Annual Membership Dues Recommendation. That the Board of Directors authorize payment of the 2010 ACWA membership dues in the amount of$18,067.50. 2 7.4. Progress Payment No. 4 for the Lakeview Sewer Lift Station Rehabilitation Project Recommendation. That the Board of Directors approve Progress Payment No. 4 in the net amount of $52,570.38 to Schuler Engineering Corp. for the Lakeview Sewer Lift Station Rehabilitation Project, Job No. 200905. 7.5. Progress Payment No. 5 for the Zone Reconfiguration Project Recommendation. That the Board of Directors approve Progress Payment No. 5 in the net amount of $141,489.99 to Ken Thompson, Inc. for construction of the Zone Reconfiguration Project, Job No. 200710. 7.6. Progress Payment No. 6 for Construction of the Hidden Hills Reservoir Project Recommendation. That the Board of Directors approve Progress Payment No. 6 in the net amount of $277,416.54 to Pacific Hydrotech Corporation for construction of the Hidden Hills Reservoir Project, Job No. 200028. 7.7. Progress Payment No. 19 for the Highland Reservoir Replacement Project Recommendation. That the Board of Directors approve Progress Payment No. 19 in the net amount of $502,090.93 to Schuler Engineering Corporation and 10% retention of $55,787.88 deposited to Citizens Business Bank escrow account for construction of the Highland Reservoir Replacement Project, Job No. 200309. 7.8. Change Order No. 1 Lakeview Sewer Lift Station Rehabilitation Project Recommendation. That the Board of Directors approve Change Order No. 1 in the amount of $47,302 with the addition of two calendar days to Schuler Engineering Corp. for construction of the Lakeview Sewer Lift Station Rehabilitation Project, Job No. 200905. 7.9. Change Order No. 1 for the San Antonio Pressure Reducing Station Upgrade Project Recommendation. That the Board of Directors approve Change Order No. 1 in the amount of $20,566.73, with the addition of 30 calendar days to Paulus Engineering, Inc., for construction of the San Antonio Pressure Reducing Station Upgrades Project, Job No. 200901. 3 7.10 Terms and Conditions for Water Service with Placentia Medical, LLC Recommendation. That the Board of Directors approve the Terms and Conditions for Water Service with Placentia Medical, LLC, Job No. 200923. 8. REPORTS, INFORMATION ITEMS AND COMMENTS 8.1. President's Report President Mills did not have any comments at this time. 8.2. Directors' Reports None. 8.3. General Manager's Report Mr. Vecchiarelli reported that a District customer had been involved in a traffic accident near the east exit on Miraloma Avenue. Staff has contacted the City of Placentia to see if warning signs can be placed on Miraloma Avenue to alert drivers of the blind curve ahead. Staff will also be installing signage identifying the east drive approach as an entrance only and the west approach as an exit only. Mr. Vecchiarelli further reported that a luncheon was held on December 9, 2009 to recognize two long-term employees retiring at the end of the year and to recognize and thank our current employees for their service and dedication throughout the year. 8.4. General Counsel's Report Mr. Kidman commented on a recent ruling of the Ninth Circuit Court of Appeals related to climate change. 8.5. Future Agenda Items and Staff Tasks None. 9. COMMITTEE REPORTS 9.1. Executive-Administrative-Organizational Committee (Summerfield/Mills) Alternate. Collett Meeting scheduled December 15, 2009 at 4:00 p.m. was rescheduled to December 14, 2009 at 4:00 p.m. 4 9.2. Finance-Accounting Committee (Beverage/Summerfield) Alternate. Mills Minutes of the meeting held December 7, 2009 were provided at the meeting. Directors Beverage and Summerfield attended. Matters discussed during the meeting were as follows: October Budget to Actual Results; Monthly Investment Report for September and October 2009; Check Register Descriptions; Leaded Inventory — AB 1953; and Employee Retirement Alternatives. Meeting scheduled January 12, 2010 at 4:00 p.m. 9.3. Personnel-Risk Management Committee (Armstrong/Collett) Alternate. Summerfield Meeting scheduled December 14, 2009 at 4:00 p.m. was cancelled. Meeting scheduled January 11, 2010 at 4:00 p.m. 9.4. Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate. Beverage Minutes of the meeting held December 3, 2009 were provided in the agenda packet. Directors Mills and Beverage attended. Matters discussed during the meeting were as follows: Change Order No. 1 for San Antonio Pressure Reducing Station Upgrade Project; Change Order No. 1 for Lakeview Sewer Lift Station Rehabilitation Project; Change Order No. 1 for Zone Reconfiguration Project; Sewer Master Plan Update; Monthly Ground Production and Purchased Water Report; Preventative Maintenance Report; Monthly OC Groundwater Producers Meeting Report; and Status of Capital Projects in Progress. Meeting scheduled January 7, 2010 at 4:00 p.m. 9.5. Public Information-Technology Committee (Collett/Beverage) Alternate. Armstrong Minutes of the meeting held December 1, 2009 were provided in the agenda packet. Directors Collett and Beverage attended. Matters discussed during the meeting were as follows: Pressure Increase Notification Letter; Water Bill Redesign; Winter Newsletter Schedule and Content: Home Energy Efficiency Survey; District Participation in Community Events; Conservation Ordinance Monthly Statistics; and Status of IT Projects. Meeting scheduled January 5, 2010 at 4:00 p.m. 5 9.6. MWDOC/OCWD Ad Hoc Committee (Mills/Collett) Alternate: Summerfield Meeting scheduled January 26, 2010 at 4:00 p.m. 9.7. Citizens Advisory Committee Meeting scheduled December 28, 2009 at 8:30 a.m. has been cancelled. Meeting scheduled January 25, 2010 at 8:30 a.m. President Mills suggested that when Committee assignments are made that Board members consider rotating attendance at future Citizens Advisory Committee meetings. 10. INTERGOVERNMENTAL MEETINGS 10.1. YL City Council - December 1, 2009 (Summerfield) Director Summerfield attended and commented on the City's response to the Orange County Grand Jury Report and proposed water efficient landscape ordinance, both of which were discussed during the meeting. Director Summerfield suggested that staff try to obtain a copy of the City's response to the Orange County Grand Jury Report and draft ordinance. 10.2. MWDOC/MWD Workshop - December 2, 2009 (Staff) Staff did not attend. 10.3 YL Planning Commission - December 9, 2009 (Collett) Director Collett did not attend. REPORTS, INFORMATION ITEMS AND COMMENTS CONTINUED President Mills reported on his attendance at the recent ACWA/JPIA and ACWA fall conferences. President Mills requested staff to look into the Flawless Performance Management Program which was highlighted during the ACWA/JPIA conference. President Mills then commented on the multibillion-dollar water bond and Local Taxpayer, Public Safety and Transportation Act, both of which were discussed during the ACWA conference and have been placed on the ballot next November. Mr. Kidman also commented on the Local Taxpayer, Public Safety and Transportation Act and stated that the proposal may not provide additional protection to local government agencies from the state borrowing property tax revenue. Mr. Kidman then commented on his attendance at the ACWA conference and a bond measure that would require measureable conservation strategies to be included in future Urban Water Management Plan updates. Mr. Kidman will provide a memo to staff regarding this matter before the end of the year. 6 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from December 11, 2009 — January 31, 2010 The Board reviewed the listed meetings. The Personnel-Risk Management meeting scheduled December 14, 2009 was cancelled. The Executive-Administrative-Organizational Committee meeting scheduled December 15, 2009 was rescheduled to December 14, 2009 at 4:00 p.m. Director Collett will attend the Yorba Linda City Council meeting on December 15, 2009 in place of Director Mills. 12. CLOSED SESSION On a motion by Director Collett, seconded by Director Summerfield, the Board voted 3-0 to adjourn to Closed Session at 9:15 a.m. All Directors in attendance were present. Also present were Messrs. Vecchiarelli, Grady and Kidman and Ms. Park. 12.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Itani, et al vs. YLWD (OC Superior Court — Case No. 00124906) Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court — Case No. 00125994) Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court — Case No. 00311353) Name of Case: Weiss vs. YLWD (OC Superior Court — Case No. 00319080) Name of Case: Lindholm vs. YLWD, et al (OC Superior Court — Case No. 00320239) 12.2. Conference with Legal Counsel — Liability Claims Pursuant to Section 54956.95 of the California Government Code Claimants: Einer G. and Rosalinda Lindholm Claimant: The Hills at Yorba Linda Community Association Agency Claimed Against: Yorba Linda Water District 7 The Board reconvened in Open Session at 9:37 a.m. During Closed Session Director Collett made a motion, seconded by Director Summerfield, to instruct staff to return the claims submitted by Einer G. and Rosalinda Lindholm and by The Hills at Yorba Linda Community Association. The Board took action on claims previously submitted by these claimants on May 14, 2009 and is neither compelled nor required to repeat these actions for the same claims. The motion passed 3-0. 13. ADJOURNMENT 13.1. The meeting was adjourned at 9:38 a.m. The next regular meeting of the Board of Directors will be held December 23, 2009 at 8:30 a.m. Ken Vecchiarelli Board Secretary 8 ITEM NO. 6.2 AGENDA REPORT Meeting Date: December 23, 2009 Budgeted: Yes Total Budget: N/A To: Board of Directors Cost Estimate: $1 ,455,348.03 Funding Source: All Funds From: Ken Vecchiarelli, General Account No: N/A Manager Job No: N/A Presented By: Cindy Navaroli, Interim Finance Dept: Finance Director Reviewed by Legal: N/A Prepared By: Maria Trujillo, Accounting CEQA Compliance: N/A Assistant I Subject: Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $1,455,348.03. DISCUSSION: The major items and wire transfers on this disbursement list are as follows: A wire of $454,885.88 to MWDOC for October 2009 water purchases; a check of $72,423.63 to Ken Thompson, Inc. for a Zone 4 Extension progress payment; a check of $95,371 .39 to MWH Americas for enigneering design of the Highland Booster Pump Station Upgrades; a check of $223,690.05 to Pacific Hydrotech for a Hidden Hills Reservoir progress payment; and a check of $42,571 .80 to Schuler Engineering for the Lakeview lift station final progress payment. The balance of $334,830.50 is routine invoices. ADP issues our payroll checks, with the exception of the third party checks. The Accounts Payable check register total is $1 ,223,773.25; Payroll No. 25 total is $231 ,574.78; and, the disbursements of this agenda report are $1 ,455,348.03. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Name: Description: Type: CkReg1223 Alpha.pdf Check Register Backup Material 09-CS 1223.doc Cap Sheet Backup Material Yorba Linda Water District Check Register For Checks Dated: 12/11/2009 thru 12/23/2009 Check No. Date Vendor Name Amount Description ($25kor>) 53147 12/23/2009 1-800-Conference(R) 53.62 W122309A 12/23/2009 1st Enterprise Bank 24,834.45 53060 12/23/2009 Abbott Staffing Group, Inc. 2,583.15 53061 12/23/2009 ACWA-Assn Of Ca Water Agencies 18,067.50 53062 12/23/2009 Answer One Communications 782.80 53063 12/23/2009 Apollo Technologies Inc. 380.00 53064 12/23/2009 Aqua-Metric Sales Co. 27,959.66 December Inventory 53065 12/23/2009 Aramark Uniform Services, Inc 414.52 53066 12/23/2009 Arrow Hardware 258.52 53067 12/23/2009 AT&T 45.18 53068 12/23/2009 Avante-Garde Inc. 4,091.50 W121409A 12/14/2009 Bank Of America 132.74 53069 12/23/2009 Bell Pipe&Supply 59.96 53070 12/23/2009 Butier Engineering Inc 38,160.00 HHills Res PP Nov 53071 12/23/2009 Calif Water Environ Assn (CWEA) 132.00 53072 12/23/2009 California Business Bank 8,047.07 53073 12/23/2009 Carollo Engineers 34,148.00 HHills Res/Asset Mgt 53075 12/23/2009 CDM, Inc. 12,664.48 53076 12/23/2009 CDW Government, Inc 1,592.49 53077 12/23/2009 Certified Laboratories 561.81 53078 12/23/2009 Chambers Group Inc. 1,994.04 53079 12/23/2009 City Of Anaheim 13,164.93 53080 12/23/2009 City Of Placentia 5,420.66 53081 12/23/2009 Clinical Lab. Of San Bern. 2,625.00 53082 12/23/2009 C& L Refrigeration Corp. 891.40 53083 12/23/2009 CNA Surety 700.00 53084 12/23/2009 Culligan 1,787.90 53085 12/23/2009 Dan Copp Crushing Corp. 164.00 53086 12/23/2009 Dapper Tire Co. Inc. 1,209.46 53087 12/23/2009 Datalok Orange County 275.91 53091 12/23/2009 Dean Criske Trucking 293.11 53088 12/23/2009 Dell Marketing L.P. 547.03 53089 12/23/2009 Dick's Lock&Safe Inc. 78.50 53090 12/23/2009 Doug A. Baker 90.00 53092 12/23/2009 Eisel Enterprises, Inc. 244.69 53093 12/23/2009 Federal Express 18.01 53094 12/23/2009 Fieldman Rolapp&Associates 2,325.32 53095 12/23/2009 Fred Pryor Seminars 199.00 53096 12/23/2009 Fry's Electronics 28.25 53097 12/23/2009 G.M. Sager Construction Co., Inc. 12,077.00 53098 12/23/2009 Haaker Equipment Co. 550.61 53099 12/23/2009 Hall& Foreman, Inc 960.49 53100 12/23/2009 Home Depot Credit Services 264.00 53101 12/23/2009 Infosend Inc. 10,782.02 53102 12/23/2009 Instant Sign Center 247.88 53103 12/23/2009 Integrated Tool Solutions, LLC 2,254.34 53104 12/23/2009 Jackson's Auto Supply- Napa 1,001.31 53105 12/23/2009 John Decriscio 105.00 53106 12/23/2009 Katrina Aragon 1,082.87 53107 12/23/2009 Ken Thompson, Inc. 72,423.63 Zn4 Ext PP Nov 53108 12/23/2009 Kenneth R.Vecchiarelli 225.27 53109 12/23/2009 Konica Minolta Business 661.81 53110 12/23/2009 Leighton Consulting, Inc. 7,375.00 53111 12/23/2009 Light Bulbs Etc 208.28 53112 12/23/2009 Lincoln National Life 1,895.18 53113 12/23/2009 Mc Fadden-Dale Hardware 1,139.16 53114 12/23/2009 Merchants Building Maintenance LLC 11,986.26 53115 12/23/2009 Miles& Kelley Construction 1,000.00 53116 12/23/2009 Mine Safety Appliance Co 3,616.55 53117 12/23/2009 Municipal Water District 7,068.75 W121409 12/14/2009 Municipal Water District 454,885.88 Water Purchase Oct 53118 12/23/2009 MWH Americas, Inc. 95,371.39 Hghld BPS Upgrade Nov 53119 12/23/2009 Nextel Of California 2,267.15 53120 12/23/2009 Office Solutions 463.51 53121 12/23/2009 Orange County-Auditor/Cont 219.50 53122 12/23/2009 Orange County Water District 500.00 53123 12/23/2009 Pacific Coast Tool &Supply 338.25 53124 12/23/2009 Pacific Hydrotech Corporation 223,690.05 HHills PP Nov 53125 12/23/2009 Pacific EH&S Services, Inc. 2,665.40 53059 12/11/2009 PARMA 70.00 W122309 12/23/2009 Parsons Engineering Science 132.25 53126 12/23/2009 Pitney Bowes 763.00 53127 12/23/2009 Placentia Disposal#676 907.76 53128 12/23/2009 Plumbers Depot Inc. 1,213.65 53129 12/23/2009 Praxair Distribution 285.88 53130 12/23/2009 Psomas&Associates 2,450.23 53131 12/23/2009 P.T.I. Sand &Gravel, Inc. 964.53 53074 12/23/2009 SARBS-CWEA 270.00 53132 12/23/2009 Schuler Engineering Corp. 42,571.80 Lkvw Stn Final PP Nov 53133 12/23/2009 Smog Tech 585.00 53134 12/23/2009 Solarwinds Inc. 790.00 53135 12/23/2009 Southern Calif Edison Co. 189.83 53136 12/23/2009 Southern Calif Gas Co. 19,735.37 53137 12/23/2009 Stacy Bavol/Petty Cash 181.26 53138 12/23/2009 Staples Business Advantage 1,376.48 53139 12/23/2009 Stater Bros. Markets 22.19 53140 12/23/2009 Steven Andrews Engineering 85.49 53141 12/23/2009 St.Jude Medical Center 1,350.00 53142 12/23/2009 Tetra Tech, ISG 1,232.03 53143 12/23/2009 Toxguard Fluid Technologies 339.19 53144 12/23/2009 Underground Service Alert 163.50 53145 12/23/2009 United Industries 528.61 53146 12/23/2009 Valverde Construction, Inc. 9,900.97 53148 12/23/2009 Village Nurseries 38.82 53149 12/23/2009 Walters Wholesale Electric Co. 160.07 53150 12/23/2009 Water Education Foundation 85.69 53151 12/23/2009 Wells Supply Co 11,573.62 53152 12/23/2009 William Mills 167.63 53153 12/23/2009 Xerox Corporation 1,233.15 53154 12/23/2009 Yorba Linda Hardware 52.05 Total $1,223,773.25 December 23, 2009 CHECK NUMBERS: Computer Checks 53059 – 531 54 $ 743,787.93 Void Check 53058 WIRES: W-121409 MWDOC $ 454,885.88 W-1 21409A Bank of America $ 132.74 W-122309 Parsons $ 132.25 W-122309A 1 St Enterprise Bank $ 24,834.45 $ 479,985.32 TOTAL OF WIRE AND CHECKS $ 1,223,773.25 PAYROLL NO. 25: (including ADP checks): District Manual Checks 4400-4404 $ 231,574.78 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $ 1,455,348.03 ------------------------------------------------------------------ ------------------------------------------------------------------ APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF DECEMBER 23, 2009 ------------------------------------------------------------------ ------------------------------------------------------------------ TOTAL DISBURSEMENTS ARE DISTRIBUTED TO THE FUND ACCOUNTS AS FOLLOWS: WATER $1,004,606.73 SEWER $ 69,452.98 D # 1 $ 98,888.92 I D # 2 $ 282,399.40 TOTAL: $ 1,455,348.03 ITEM NO. 6.3 AGENDA REPORT Meeting Date: December 23, 2009 Budgeted: Yes Total Budget: $250,000 To: Board of Directors Cost Estimate: $250,000 Funding Source: Sewer Capital Reserves From: Ken Vecchiarelli, General Account No: 201-2700 Manager Job No: J-200905 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Hank Samaripa, Project CEQA Compliance: Exempt Engineer Subject: Final Progress Payment 5 and Notice of Completion for the Lakeview Sewer Lift Station Rehabilitation Project SUMMARY: Construction is complete. Staff recommends approval of Final Progress Payment No. 5 and filing of the Notice of Completion. STAFF RECOMMENDATION: That the Board of Directors approve Final Progress Payment No. 5 in the net amount of $42,571 .80 to Schuler Engineering Corporation; authorize staff to file the Notice of Completion and release the retention thirty-five days following recordation if no liens have been filed; release the Labor and Material Bond; and release the Faithful Performance Bond in one year if no defects have been found in the Lakeview Sewer Lift Station Rehabilitation Project, Job No. 200905. DISCUSSION: In accordance with the contract documents, Schuler Engineering Corp submitted a request for Final Progress Payment No. 5, in the amount of $47,302.00, which is the final payment for all work on the project through completion date December 9, 2009. During this period, Schuler completed all electrical installation, testing and start-up and all punchlist items for the project. This is the final pay request for the project. The status of the construction contract with Schuler Engineering Corp. is as follows: • The current contract is $179,389 and 122 calendar days starting August 11 , 2009. • If approved, Final Progress Payment No. 5 is $47,302.00 (26.3% of the final contract amount), less 10% retention for a net payment of $42,571 .80. • Total payments to date including retention are $179,389 (100% of the total contract amount). Staff has reviewed the contractor's final progress payment and recommend approval. A copy of the Final Progress Payment No. 5 is attached for your reference. PRIOR RELEVANT BOARD ACTION(S): Construction bids were received and a construction contract in the amount of $137,087.00 was awarded to the low bidder, Schuler Engineering on July 9, 2009. On December 10, 2009, the Board approved Progress Payment No. 4 in the net amount of $52,570.38, and approved Change Order No. 1 in the amount of $47, 302 and 2 additional calendar days. The Board has approved four progress payments for this project, the most recent of which was approved on December 10, 2009. ATTACHMENTS: Description: Schuler PP 5 rev.pdf Schuler Prog Pay 5 YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT Lakeview Sewer Lift Station PROGRESS PAY REQUEST NO. 6- FINAL LOCATION Yorba Unda PROJECT NO. J-M5 PAGE OF PAGES CONTRACTOR Schuler Engineering DATE ORIGINAL CONTRACT AMOUNT: $ 132,087 AUTHORIZED CHANGE ORDERS: A 47,302 REVISED CONTRACT AMOUNT: $ 179,389 PROGRESS PAY ESTIMATE FOR PERIOD December 01,2009 TO December PREVIOUS THIS MONTH TO DATE VALUE OF WORK COMPLETED $ 132,087.00 $ 132,087.00 CHANGE ORDER 1MORK COMPLETED $ - $ 47,30200 $ 47,30200 TOTAL VALUE OF WORK COMPLETED $ 132,087.00 $ 47,30200 $ 179,389.00 LESS RETENTION 10% $ 17,9W,90 LESS OTHER DEDUCTIONS $AMOUNT DUE THIS ESTIMATE $ 161,450.10 LESS AMOUNT PREVIOUSLY PAID $ 118,878.30 BALANCE DUE THIS ESTIMATE $ 42,571.80 COMPLETION TIME 120 CALENDAR DAYS APPROVED TIME EXTENSIONS 2 CALENDAR DAYS TOTAL CONTRACT TIME 122 CALENDAR DAYS TIME EXPENDED TO DATE 120 CALENDAR DAYS TIME REMAINING 2 CALENDAR DAYS l REQUESTED BY: ` DATE: Contractor-Chas Wick-Schuler Engineering APPROVED BY: DATE: U Owners Representative—Hank Samaripo-Y APPROVED BY: DATE: OWNER—Steve Conklin-YLWD ITEM NO. 6.4 AGENDA REPORT Meeting Date: December 23, 2009 Budgeted: Yes Total Budget: 2.3M To: Board of Directors Cost Estimate: 2.3M Funding Source: ID No. 1 GO Bonds From: Ken Vecchiarelli, General Account No: 301-2700 Manager Job No: 200710 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: No Prepared By: Joe Polimino, Project Engineer CEQA Compliance: Exempt Subject: Progress Payment No. 6 for the Zone Reconfiguration Project SUMMARY: The Zone Reconfiguration Project is nearly complete. It will result in improved water pressure to approximately 800 homes in Pressure Zone 3. The project includes construction of approximately 8,500 feet of pipe and appurtenances and was awarded to Ken Thompson, Inc. for $1 ,099,000. STAFF RECOMMENDATION: That the Board of Directors approve Progress Payment No. 6 in the net amount of $72,423.63 to Ken Thompson, Inc. for construction of the Zone Reconfiguration Project, Job No. 200710. DISCUSSION: In accordance with the contract documents, Ken Thompson, Inc. submitted a request for Progress Payment No. 6, in the amount of $80,470.70 for completed work through November 30, 2009. During this period, the contractor worked on restoration throughout the project limits, including sidewalk repair, curb and gutter repair, pavement restoration for both arterial and residential streets and traffic loop repairs. The status of the construction contract with Ken Thompson, Inc. is as follows: • The current contract is $1 ,099,000.00 and 200 calendar days starting May 4, 2009. • If approved, Progress Payment No. 6 is $80,470.70 (7.3% of the total contract amount), less 10% retention of $8,047.07 for a net payment of $72,423.63. • Total payments to date including retention are $1 ,038,500.00 (94.5% of the total contract amount). • As of November 30, 2009, 211 calendar days were used (105.5% of the contract time). (It is expected that Ken Thompson is going to submit a claim for extra days in the change orders that are pending.) District Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress Payment Number 6 is attached for your reference. PRIOR RELEVANT BOARD ACTION(S): On February 12, 2009, the Board of Directors authorized the President and Secretary to award a construction contract with Ken Thompson, Inc. in the amount of $1 ,099,000.00 for construction of the project. The Board of Directors has approved 5 Progress Payments to date, the most recent of which was approved on December 10, 2009. ATTACHMENTS: Description: Type: Ken Thompson Progress Pay Report 6.pdf KTI Progress Pay Report 6 Backup Material YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT Zone Reconfiguration Project PROGRESS PAY REQUEST NO. 6 LOCATION Yorba Linda, CA PROJECT NO. 200710 PAGES 1 OF 1 PAGES CONTRACTOR Ken Thompson, Inc. DATE 12/09/09 ORIGINAL CONTRACT AMOUNT $1,099,000.00 AUTHORIZED CHANGE ORDERS $0.00 REVISED CONTRACT AMOUNT 1,099,000.00 PROGRESS PAY ESTIMATE FOR PERIOD 11/01109 TO 11130109 PREVIOUS THIS MONTH TO DATE VALUE OF WORK COMPLETED $958,029.30 $80,470.70 $1,038,500.00 CHANGE ORDER WORK COMPLETED $0.00 $0.00 $0.00 TOTAL VALUE OF WORK COMPLETED $958,029.30 $80,470.70 $1,038,500.00 LESS RETENTION 10% -$103,850.00 LESS OTHER DEDUCTIONS Electronic Wire Fees $0.00 NET EARNED TO DATE $934,650.00 LESS AMOUNT PREVIOUSLY PAID $862,226.37 BALANCE DUE THIS ESTIMATE $72,423.63 NOTICE TO PROCEED May 4,2009 COMPLETION TIME 200 CALENDAR DAYS APPROVED TIME EXTENSIONS 0 CALENDAR DAYS TOTAL CONTRACT TIME 200 CALENDAR DAYS TIME EXPENDED TO DATE 211 CALENDAR DAYS TIME REMAINING -11 CALENDAR DAYS REQUESTED BY: 4 DATE: 12109109 Behzad Basiri,Project Marra er Ken Thompson,Inc. RECOMMENDED DATE: BY: Jesu Sosa,Inspector,YLWD APPROVED BY: DATE: Steve Conklin,Engineering Manager,YLWD ITEM NO. 6.5 AGENDA REPORT Meeting Date: December 23, 2009 Budgeted: Yes Total Budget: $9,000,000 To: Board of Directors Cost Estimate: $9,000,000 Funding Source: ID No. 2 GO Bonds From: Ken Vecchiarelli, General Account No: 401-2700 Manager Job No: 200028 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Joe Polimino, Project Engineer CEQA Compliance: MND Subject: Progress Payment No. 7 for Construction of the Hidden Hills Reservoir Project SUMMARY: Construction is proceeding on schedule and is approaching the half way mark. Work includes construction of a 2.0 million gallon buried concrete reservoir, upgrades to the Santiago Booster Pump Station, an all-weather access road and pipeline appurtenances to the reservoir site. STAFF RECOMMENDATION: That the Board of Directors approve Progress Payment No. 7 in the net amount of $223,690.05 to Pacific Hydrotech Corporation for construction of the Hidden Hills Reservoir Project, Job No. 200028. DISCUSSION: In accordance with the contract documents, Pacific Hydrotech Corporation submitted a request for Progress Payment No. 7, in the amount of $248,544.50 for completed work through November 30, 2009. During this period, the contractor continued to install rebar, formwork and pour concrete for reservoir walls in both the East and West bays. The status of the construction contract with Pacific Hydrotech Corporation is as follows: • The current contract is $5,012,458.00 and 400 calendar days starting May 11 , 2009. • If approved, Progress Payment No. 7 is $248,544.50 (5.0% of the total contract amount), less 10% retention of $24,854.45 for a net payment of $223,690.05. • Total payments to date including retention are $1 ,977,908.00 (39.5% of the total contract amount). • As of November 30, 2009, 204 calendar days were used (51.0% of the contract time). Staff and Butier, the District's construction manager for the project, have reviewed the contractor's progress payment and recommend approval. A copy of Progress Payment No. 7 is attached for your reference. PRIOR RELEVANT BOARD ACTION(S): The Board has approved six progress payments to date for this project, the last of which was approved December 10, 2009. ATTACHMENTS: Description: Type: Pacific Hydrotech Progress Pay Report 7.pdf Pacific Hydrotech PPF Backup Material YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT Hidden Hills Reservoir PROGRESS PAY REQUEST NO. _ 0-07--- LOCATION Yarba Linda, CA PROJECT NO. J-700028 PAGE 1 OF 1 PAGES CONTRACTOR Pacific Hydrotech DATE Nov 30, 2009 _® ORIGINAL CONTRACT AMOUNT: $ 5,012,458.00 I AUTHORIZED CHANGE ORDERS: 0.00 REVISED CONTRACT AMOUNT: 5,012,458.00 PROGRESS PAY ESTIMATE FOR PERIOD November 1,2009 TO November 30,2009 PREVIOUS THIS MONTH TO DATE VALUE OF WORK COMPLETED $ 1,729,363.50 5 248,544.50 5 :,977,908.00 CHANGE ORDER WORK COMPLETED TOTAL VALUE OF WORK COMPLETED $ 1,729,363.50 $ 248,544.50 $ 1,977,908.00 LESS RETENTION 10% $ 197,790.80 LESS OTHER DEDUCTIONS Electronic Wire Fees $ 140.00 NET EARNED TO DATE $ 1.780,1 17.20 LESS AMOUNT PREVIOUSLY PAID $ 1.556,427.15 BALANCE DUE THIS ESTIMATE $ 223,690.05 NOTICE TO PROCEED may 11,2009 COMPLETION TIME 400 CALENDAR DAYS APPROVED TIME EXTENSIONS 0 CALENDAR DAYS TOTAL CONTRACT TIME 400 CALENDAR DAYS TIME EXPENDED TO DATE 204 CALENDAR DAYS TIME REMAINING 196 CALENDAR DAYS REQUESTED BY: 1z'0 IN IG{ y DATE. 12/08/09 Ronald Wiehe,Project Coordinator,Pacific Hydrotech. APPROVED BY: r DATE: Stev i e, onstruction N%nager,Butier Engineering APPROVED BY: DATE:. Steve Conklin,Engineering Manager,YLWD ITEM NO. 6.6 AGENDA REPORT Meeting Date: December 23, 2009 Budgeted: Yes Total Budget: 2.3M To: Board of Directors Cost Estimate: 2.3M Funding Source: ID No. 1 GO Bonds From: Ken Vecchiarelli, General Account No: 301-2700 Manager Job No: 200710 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: No Prepared By: Joe Polimino, Project Engineer CEQA Compliance: Exempt Subject: Change Order No. 1 for the Zone Reconfiguration Project SUMMARY: The Zone Reconfiguration Project is nearly complete. It will result in improved water pressure to approximately 800 homes previously in Pressure Zone 3. The project includes construction of approximately 8,500 feet of pipe and appurtenances and was awarded to Ken Thompson, Inc. for $1 ,099,000. Ken Thompson, Inc. has put in a request for Change Order 1 , for $75,027.39 and 7 calendar days as described below. STAFF RECOMMENDATION: That the Board of Directors approve Change Order No. 1 in the amount of $75,027.39, with the addition of 7 calendar days to Ken Thompson, Inc. for construction of the Zone Reconfiguration Project, Job No. 200710. COMMITTEE RECOMMENDATION: The Planning-Engineering-Operations Committee discussed this at their meeting on December 3, 2009 and support staff recommendation for approval. DISCUSSION: In accordance with the contract documents, Ken Thompson, Inc. has submitted a request for Change Order No. 1 , for an increase in the contract amount of $75,027.39 and a time extension of 7 calendar days. The requested extra work items include the following: • KTI is claiming $13,050.67 for a conflict with an existing underground gas line owned by The Gas Company. This line was marked improperly by the Gas Company's locating service and as a result the line was hit by KTI's excavator, damaged but not ruptured. KTI is claiming a delay since the line needed to be repaired by The Gas Company crews. District staff has submitted a claim to The Gas Company for reimbursement. • The remaining items consist mostly of time and material costs for utility conflicts during the construction, all of which were tracked by the YLWD inspector. One of the utility conflicts which resulted in a claim for $1 ,436.56, was a result of a mismarked line by AT&T. District staff has submitted a claim to AT&T for reimbursement. The status of the construction contract with Ken Thompson, Inc. is as follows: • The current contract is $1 ,099,000.00 and 200 calendar days starting May 4, 2009. • If approved, Change Order No. 1 adds $75,027.39 (6.8% of the original contract) and 7 calendar days. • If approved, Change Order No. 1 increases the total contract amount to $1,174,027.39 and 207 calendar days. The Engineering Manager and Staff have reviewed the contractor's request for Change Order No. 1 and recommend approval. A copy of Change Order No. 1 is attached for your reference. PRIOR RELEVANT BOARD ACTION(S): On February 12, 2009, the Board of Directors authorized the President and Secretary to award a construction contract with Ken Thompson, Inc. in the amount of $1 ,099,000.00 for construction of the project. The Board of Directors has approved 5 Progress Payments to date, the most recent of which was approved on November 25, 2009. ATTACHMENTS: Description: Ken Thompson CO 1 Zone Project Signed.pdf Ken Thompson CO 1,Zone Projec: YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 001 DATE December 7, 2009 ._..____....__.Page 1 of...V.� CONTRACT NAME: Zone Reconfiguration Areas 1,2&3 CONTRACT AMT.: $1,099,040.00 GAYS: 200 CONTRACTOR: Ken Thompson,Inc. THIS CHANGE: $75,027.39 CLAYS: 7 (6.8%) OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $ 1,174,027.39 DAYS: 207 This Change Order covers changes to the subject contract as described herein.The Contractor shall construct,furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba Linda Water District otherwise referred to as Owner. DESCRIPTION OF CHANGES +INCREASE CONTRACT TIME /OR +EXTENSION _DECREASE IN /OR- CONTRACT REDUCTION AMOUNT (DAYS) (s) Additional Potholes 0 $ 3,418,22 Over excavate unsuitable material and replace with Class II from 30+15 to 31+82 $ 3,979.18 .5 Conflict with existing utilities installing 12-inch pipeline, revisions shown on Sheet 7 $ 4,532.47 ,g Unknown 4-inch conduit conflict at 51+60. $ 1,436.56 0 Gas Line Conflicts at 56+61 $ 13,050.67 1 Unknown CMP Line Buried in Concrete $ 13,138.46 1 Extra Paving as Directed by Inspector $ 1,499.08 0 Extra Rock as Directed by Inspector $ 376.67 0 2 Conduits in Conflict, Pipe Adjustment $ 1,418.26 0 Storm Drain Conflict 57+26 $ 2,504.00 1 Conflict with Existing waterline $ 3,190.46 .5 Re-survey of reach A, B, D $ 1,371,52 0 Unknown conduit at 90+83. $ 1,028.13 0 14-inch watermain conflict at 95+50. $ 2,6ao.oa Conflict with utilities at 101+90. _ w $ 3,266.58 .5 Conflict with existing 12-inch at 110+07. $ 3,574.15 .5 Unknown conduit at 90+83, repaired by KT{ $ 1,400.00 0 12-inch water main conflict at 114+44. $ 3,411.76 •5 24-inch storm drain conflict at 120+20. $ 3,567.91 .5 12-inch water main conflict at 123+20. $ 2,155.84 0 Utility conflict at Yorba Ranch Road. $ 4,607.47 .5 Trench Plate Maintenance (YLWD Crew) $ (500.00) 0 NET CHANGE $ 75,027.39 7 REVISED CONTRACT AMOUNT AND TIME $1,174,027.39 247 The amount of the contract will be increased-cdecrea°°ds by the sum of$75,027.39 and the contract time shall be increased 4deereased>by 7 calendar days.The undersigned Contractor approves the foregoing Change Order as to the changes,if any,in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work,and as to the extension of time allowed,if any,for completion of the entire work on account of said Change Order.The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension,required to complete the Change Order items.This document will become a supplement of the contract and all provisions will apply hereto.It is understood that the Change Order shall be effective when approved by the Owner. This Change Order constitutes full, final, and complete compensation to the Contractor for all costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above referenced changes in the work, including any impact on the referenced work of any other work under the contract, any changes in the sequences of any work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this contract. By the execution of the Change Order,the Contractor accepts the contract price change and the contract completion date change, if any, and expressly waives any claims for any-?dditi n compensation, damages or time extensions, in connection with the above-referenced changes. RECOMMENDED: /ENGINEER OR DATE: ¢ Stey nklin, 't f anager ACCEPTED: _ (CONTRACTOR DATE- Kenneth D.7' ampsan, President APPROVED: /} DATE: v .. [OWNER Kenneth R.Vecchiarelli,General Manager ITEM NO. 6.7 AGENDA REPORT Meeting Date: December 23, 2009 Budgeted: Yes Total Budget: $350,000 To: Board of Directors Cost Estimate: $300,210 Funding Source: Sewer Operating Fund From: Ken Vecchiarelli, General Account No: 2-2720 Manager Job No: J200916 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Anthony Manzano, Senior CEQA Compliance: N/A Project Manager Subject: Sewer Master Plan Update SUMMARY: The District's Capital Improvement Program includes funding for a Sewer Master Plan (SMP) Update of the District's sewer collection system to evaluate and determine system deficiencies and capacity needs for existing and future flow conditions. For the preparation of the SMP Update, staff issued a Request for Proposals and received five consultant proposals. Following an evaluation, staff recommends award to IDModeling for a fee not to exceed $300,210. STAFF RECOMMENDATION: That the Board of Directors authorize execution of a Professional Services Agreement with IDModeling in the amount of $300,210 to provide a Sewer Master Plan Update. COMMITTEE RECOMMENDATION: The Planning-Engineering-Operations Committee discussed this item at its meeting on December 3, 2009 and supports staff recommendation. DISCUSSION: Engineering staff prepared a Request for Proposal to provide engineering consulting services for preparation of a Sewer Master Plan (SMP) Update and solicited six consulting firms experienced in this field. All consultants submitted a proposal, including a joint proposal from IDModeling and Psomas. The District's review team ranked and scored the proposals based on experience, content, and understanding of the Project. Following the technical evaluation and ranking, separate fee envelopes, with fees for each proposal, were opened by staff. Results of the ranking and the proposed fee for each are as follows: Firm Evaluation Score Fee IDModeling/Psomas 57.5 $300,210 RBF Consultants 50.1 $298,856 Hall & Foreman, Inc. 48.7 $341 ,530 Malcolm Pirnie, Inc. 43.9 $248,643 Willdan Engineering 43.3 $320,000 The IDModeling/Psomas Team had the most innovative and unique approaches to collecting data and completing the SMP Update, in comparison with the other consultants. Additionally, this team had the most SMP Update experience. PRIOR RELEVANT BOARD ACTION(S): None. ITEM NO. 6.8 AGENDA REPORT Meeting Date: December 23, 2009 Budgeted: N/A To: Board of Directors Funding Source: N/A From: Ken Vecchiarelli, General Manager Presented By: Cindy Navaroli, Interim Finance Dept: Finance Director Reviewed by Legal: N/A Prepared By: Sandi Van Etten, Senior Accountant CEQA Compliance: N/A Subject: Quarterly Investment Report for June 2009 SUMMARY: Government Code Section 53607, et, seq., requires the person delegated to invest funds to make a quarterly report of the investments to the legislative body. Staff is submitting the June 2009 Quarterly Investment Report for review and filing. STAFF RECOMMENDATION: That the Board of Directors receive and file the investment report for the quarter ending June 30, 2009. COMMITTEE RECOMMENDATION: The Finance-Accounting Committee has reviewed and discussed the Investment Report and supports staff's recommendation. DISCUSSION: The average portfolio yield for total investments excluding Wells Capital is 0.29% compared to the June 2008 yield of 1.85%. The average portfolio yield including Wells Capital is .58%. The average number of days to maturity as of June 30, 2009 equaled 144 days, and the average term for the portfolio totaled 52 days. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors receives the Investment Report on a quarterly basis. ATTACHMENTS: Description: Type: Agenda 8-11 backup.doc Backup for Investment Rpt Backup Material Invst_Rpt 6 09.xls Invst Rpt Backup Material Investment Report Summary Below is a chart summarizing the yields as well as terms and maturities for the month of June 2009. Avg. Portfolio Avg. Portfolio # of Avg. Term Month Yield Without Yield With Days to of Portfolio of 2009 Wells Capital Wells Capital Maturity in Days June 0.29% 0.58% 144 52 Below is a chart comparing operating fund interest for current and prior fiscal years. Actual Interest 06/30/08 06/30/09 Monthly, Operating Fund $ 614 $ 489 Year-to-Date, Operating Fund $28,823 $ 6,655 Budget 2007/2008 2008/2009 Interest Budget, Operating Fund, June YTD $86,000 $64,500 Interest Budget, Operating Fund, Annual $86,000 $64,500 Interest earned on investments is recorded in the Fund that owns the investment. Investment Summary Comparison The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds is as follows: Fund Description Balance 06/30/09 Annexation 9,256,503 19.60% Water Operating -5.70% Water R&R 2,048,767 4.34% Water Capital Projects 149,500 0.32% Restricted for Debt Service 1,453,657 3.08% COP Revenue Bond 2003 0 0.00% COP Revenue Bond 2008 21,513,330 45.54% Sewer Operating 1,450,833 3.07% Sewer R&R 371,271 0.79% Sewer Capital Projects 188,729 0.40% ID1 4,332,005 9.17% ID2 9,159,402 19.39% $47,235,913 100.00% Yorba Linda Water District Investment Portfolio Report June 30, 2009 Market % Percent Investment Maturity Value Cost of Total Institution Yield Date Date Cash & Checking Accounts: $ 1,475,934 $ 1,475,934 Wells Fargo Bank N/A 1,200 1,200 Imprest Cash $ 1,477,134 $ 1,477,134 3.13% Total 0.00% Money Market Accounts: $ 178,549 $ 178,549 Wells Fargo Money Market 0.30% N/A - - Wells Fargo MM/Annexation 0.30% $ 178,549 $ 178,549 0.38% Total 0.30% $ 1,655,683 $ 1,655,683 3.51% Sub-total 0.03% California Asset Mgmt. Program: $ 6,689,780 $ 6,689,780 14.18% California Asset Mgmt. Program 0.56% N/A Money Market Account: $ 21,513,330 $ 21,513,330 US Bank 2008 Revenue Bond 0.22% 0 0 US Bank 2003 Revenue Bond 0.00% N/A $ 21,513,330 $ 21,513,330 45.59% 0.22% $29,858,793 $ 29,858,793 63.28% Sub Total Investments 0.29% Individual Management Account: $ 17,345,088 $ 17,330,058 36.72% Wells Capital Management 1.10% N/A $ 47,203,881 $ 47,188,851 100% Total Investments 0.58% Per Government Code requirements,the Investment Report is in compliance with the Yorba Linda Water District's Investment Policy, and there are adequate funds available to meet budgeted and actual expenditures for the next six months. a*CC yalu v6e_� Sandi Van Etten, Senior Accountant 6/30/2009 ITEM NO. 6.9 AGENDA REPORT Meeting Date: December 23, 2009 Budgeted: N/A To: Board of Directors Funding Source: N/A From: Ken Vecchiarelli, General Manager Presented By: Cindy Navaroli, Interim Finance Dept: Finance Director Reviewed by Legal: N/A Prepared By: Sandi Van Etten, Senior CEQA Compliance: N/A Accountant Subject: Quarterly Investment Report for September 2009 SUMMARY: Government Code Section 53607, et, seq., requires the person delegated to invest funds to make a quarterly report of the investments to the legislative body. STAFF RECOMMENDATION: That the Board of Directors receive and file the investment report for the quarter ending September 30, 2009. COMMITTEE RECOMMENDATION: The Finance-Accounting Committee has reviewed and discussed the Investment Report and supports staff's recommendation to receive and file the report. DISCUSSION: Government Code Section 53607, et, seq., requires the person delegated to invest funds to make a quarterly report of the investments to the legislative body. Staff is submitting the September 2009 Quarterly Investment Report to receive and file.The average portfolio yield for total investments excluding Wells Capital is 0.31% compared to the September 2008 yield of 1 .63%. The average portfolio yield including Wells Capital is .51%. The average number of days to maturity as of September 30, 2009 equaled 134 days, and the average term for the portfolio totaled 57 days. In an effort to maximize investment yield, the Finance-Committee will be discussing alternatives within the District's approved investment policy at the next Committee meeting. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors receives the Investment Report on a quarterly basis. ATTACHMENTS: Name: Description: Type: Agenda, 12-7_backup-Sep.doc Discussion/Backup Backup Material Invst Rpt 9-09.x1s Investment Report Backup Material Investment Report Summary Below is a chart summarizing the yields as well as terms and maturities for the month of September 2009. Avg. Portfolio Avg. Portfolio # of Avg. Term Month Yield Without Yield With Days to of Portfolio of 2009 Wells Capital Wells Capital Maturity in Days September 0.31% 0.51% 134 57 Below is a chart comparing operating fund interest for current and prior fiscal years. Actual Interest 09/30/08 09/30/09 Monthly, Operating Fund $ 1,003 $ 4,370 Year-to-Date, Operating Fund $ 1,925 $ 9,548 Budget 2008/2009 2009/2010 Interest Budget, Operating Fund, Sept. YTD $16,125 $1,875 Interest Budget, Operating Fund, Annual $64,500 $7,500 Interest earned on investments is recorded in the Fund that owns the investment. Investment Summary Comparison The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds is as follows: Fund Description Balance 09/30/09 Annexation $4,704,717 10.85% Water Operating 567,100 1.31% Water R&R 2,054,029 4.74% Water Capital Projects 231,204 0.53% Restricted for Debt Service 474,304 1.09% COP Revenue Bond 2003 448,242 1.03% COP Revenue Bond 2008 20,827,231 48.05% Sewer Operating 1,412,079 3.26% Sewer R&R 417,379 0.96% Sewer Capital Projects 189,214 0.44% ID1 3,681,540 8.49% D2 8,342,968 19.25% $43,350,007 100.00% Yorba Linda Water District Investment Portfolio Report September 30, 2009 Market % Percent Investment Maturity Value Cost of Total Institution Yield Date Date Cash & Checking Accounts: $ 377,182 $ 377,182 Wells Fargo Bank N/A 1,200 1,200 Imprest Cash $ 378,382 $ 378,382 0.87% Total 0.00% Money Market Accounts: $ 178,684 $ 178,684 Wells Fargo Money Market 0.30% N/A - - Wells Fargo MM/Annexation 0.30% $ 178,684 $ 178,684 0.41% Total 0.30% $ 557,066 $ 557,066 1.29% Sub-total 0.10% California Asset Mgmt. Program: $ 5,095,718 $ 5,095,718 11.78% California Asset Mgmt. Program 0.38% N/A Money Market Account: $ 21,275,473 $ 21,275,473 US Bank 2008 Revenue Bond 0.30% 0 0 US Bank 2003 Revenue Bond 0.00% N/A $ 21,275,473 $ 21,275,473 49.16% 0.30% $26,928,257 $ 26,928,257 62.23% Sub Total Investments 0.31% Individual Management Account: $ 16,372,221 $ 16,346,337 37.77% Wells Capital Management 0.83% N/A $ 43,300,478 $ 43,274,594 100% Total Investments 0.51% Per Government Code requirements,the Investment Report is in compliance with the Yorba Linda Water District's Investment Policy, and there are adequate funds available to meet budgeted and actual expenditures for the next six months. a*CC yalu v6e_� Sandi Van Etten, Senior Accountant 9/30/2009 ITEM NO. 7.1 AGENDA REPORT Meeting Date: December 23, 2009 Budgeted: N/A Total Budget: 61 ,500 To: Board of Directors Funding Source: N/A From: Ken Vecchiarelli, General Manager Job No: N/A Presented By: Ken Vecchiarelli, General Dept: Administration Manager Reviewed by Legal: N/A Prepared By: Annie Alexander, Executive CEQA Compliance: N/A Secretary Subject: Board of Directors Committee Assignments SUMMARY: Following reorganization of the Board of Directors and appointment of officers, the newly elected President assigns the members of the Board of Directors to the various standing committees. STAFF RECOMMENDATION: That the Board President in cooperation and consent with the members of the Board of Directors, establish committee assignments and regular meeting times for the upcoming year. COMMITTEE RECOMMENDATION: The Executive-Administrative-Organizational Committee discussed this matter at its meetings held November 17, 2009 and December 14, 2009. DISCUSSION: Pursuant to the Board of Directors' Rules for Organization and Procedure (Resolution No. 07-16), the Board has five standing committees. Two Directors and an alternate are assigned to each standing committee and each Director is assigned to two standing committees. Special or ad hoc committees are formed by the Board as needed. Board members also attend intergovernmental and other meetings as assigned and approved. Attached is a description of each standing and current ad hoc committee and related assignments. Also included is a list of intergovernmental meeting assignments previously approved by the Board for attendance. The budgeted amount shown above includes Board compensation for regular, committee and intergovernmental meetings PRIOR RELEVANT BOARD ACTION(S): The newly elected President assigns each Board member to various committee assignments for the upcoming year. The committee assignments made in 2008 remained the same for 2009. ATTACHMENTS: Description: Type: Committee Assignments.doc Committee Assignments Backup Material YLWD Standing Committee Assignments Executive-Admin-Organizational Meets Monthly on 3rd Tuesday at 4:00 p.m. Director Mills, Chair Studies, advises and makes Director Beverage recommendations to the Board regarding Alternate policy, organization, legislative and legal issues. Finance-Accounting Meets Monthly on 2nd Monday at 4:00 p.m. Director Beverage, Chair Studies, advises and makes Director Summerfield recommendations to the Board regarding Director Mills, Alternate budgets, investments, rates, fees and charges, financial reports, auditors and appropriations. Personnel-Risk Management Meets Monthly on 2nd Tuesday at 4:00 p.m. Director Armstrong, Chair Studies, advises and makes Director Collett recommendations to the Board regarding Director Summerfield, Alternate personnel, employee and labor relations, and insurance procurement. Planning-Engineering-Operations Meets Monthly on 1St Thursday at 4:00 p.m. Director Mills, Chair Studies, advises and makes Director Armstrong recommendations to the Board regarding five Director Beverage, Alternate year plans, construction activities, customer service, operations and maintenance, building, equipment, property and fire defenses. Public Information-Technology Meets Monthly on 1St Tuesday at 4:00 p.m. Director Collett, Chair Studies, advises and makes Director Beverage recommendations to the Board regarding Director Armstrong, Alternate public information activities, community involvement and promotion of water conservation measures. YLWD Ad Hoc Committee Assignments City of Placentia Meets As Needed Director Beverage Studies, advises and makes recommendations to the Board regarding City of Placentia policy issues. City of Yorba Linda Temporarily Discontinued None Studies, advises and makes recommendations to the Board regarding City of Yorba Linda policy issues. MWDOC/OCWD Meets Bi-Monthly on 4t" Tuesday at 4:00 p.m. Director Mills Studies, advises and makes recommendations Director Collett to the Board regarding MWDOC and OCWD Director Summerfield, Alternate policy issues. Revenues and Rates Meets As Needed Director Collett Studies, advises and makes recommendations Director Mills to the Board regarding rates, fees and charges. YLWD Intergovernmental Meeting Assignments MWD None MWDOC None OCWD None Placentia City Council None Placentia Planning Commission None Yorba Linda City Council Director Mills / Director Armstrong Yorba Linda Planning Commission Director Collett / Director Summerfield ACWA/JPIA Director Mills / Director Armstrong ACWA Region 10 None ISDOC Director Mills LAFCO Director Beverage WACO Director Mills ITEM NO. 9.1 AGENDA REPORT Meeting Date: December 23, 2009 Subject: Executive Administrative-Organizational Committee (Mills/Beverage) Alternate: Minutes of the meeting held December 14, 2009 at 4:00 p.m. Meeting scheduled January 19, 2010 at 4:00 p.m. ATTACHMENTS: Name: Description: Type: 121409 EAO - Minutes.doc EAO Mtg Minutes 12/14/09 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING December 14, 2009 A meeting of the Executive-Administrative-Organizational Committee was called to order by Director Mills at 2:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director William R. Mills, Chair Ken Vecchiarelli, General Manager Director Michael J. Beverage Pat Grady, Assistant General Manager 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. Ethics Policy Mr. Grady presented this item and explained that when the Board approved the District's Grand Jury responses in August 2009, it was noted that the District would adopt an ethics policy by March 2010. The Committee directed Staff to draft a policy and to include a table of contents and an Executive Summary. A draft ethics policy will be presented to this Committee at a future meeting and to the Board for final consideration. 3. DISCUSSION ITEMS 3.1. 2009 Summary of EAO Committee Activities Mr. Vecchiarelli reviewed the major activities that were addressed and/or discussed within the last year by the previous Executive-Administrative- Organizational Committee. Two major activities initiated included annexation to Orange County Water District and sewer discussions with both the cities of Yorba Linda and Placentia. 3.2. 2010 Goals and Objectives Mr. Vecchiarelli reviewed the major goals and objectives for 2010. Discussions with the Committee included continued focus on the OCWD annexation efforts, continuing discussions with the Cities of Placentia and Yorba Linda for dedication of the sewer systems to the District, finalizing a licensing agreement for use of District facilities, formal review and implementation of a strategic plan, development of a budget schedule for FY 2010/11, water rate projections, updating various policies and procedures, and considering the services of an efficiency consultant to evaluate the District. 1 3.3. Board of Directors Committee Assignments Mr. Vecchiarelli reviewed the existing Board committee assignments. President Mills continues to finalize the new assignments and ratification will be considered at the next Board meeting. 3.4. Customer Correspondence Mr. Vecchiarelli reviewed the latest customer comment cards with the Committee and discussed formatting a summary presentation for future meetings. 3.5. Records Retention Policy Mr. Grady reported that Staff was in the process of updating the District's records retention policy with the assistance of a consultant. A revised policy will be presented to the Committee at a future meeting and eventually to the Board for their consideration. 3.6. Citizens Advisory Committee Membership Mr. Vecchiarelli updated the Committee regarding the attendance and participation of the Citizens Advisory Committee since the Committee was formed. 3.7. OCWD Annexation Mr. Vecchiarelli reported that a draft MOU from OCWD has been submitted to YLWD and that legal counsel is currently reviewing this draft. Staff will update the Committee monthly on the progress of these efforts. 3.8. City of Yorba Linda and City of Placentia Sewers Mr. Vecchiarelli reported that the City of Yorba Linda may discuss ownership, operations and maintenance of the east end sewer system at a council meeting scheduled for January 2010. 3.9. Final Report on 2009 Legislative Bills The Committee reviewed the yearly legislative report prepared by District's legal counsel. 3.10. General Counsel's Monthly Summary Billing Report The Committee reviewed the report. 3.11. Future Agenda Items and Staff Tasks None. 4. ADJOURNMENT 4.1. The Committee adjourned at 3:35 p.m. The next regular meeting of the Executive-Administrative-Organizational Committee will be held January 19, 2010 at 4:00 p.m. 2 ITEM NO. 11.1 AGENDA REPORT Meeting Date: December 23, 2009 Subject: Meetings from January 1 , 2010 - January 31 , 2010 ATTACHMENTS: Description: Type: BOD Activity Calendar.pdf BOD Activity Calendar Backup Material Board of Directors Activitv Calendar Event Date Time Attendance by: January 2010 Holiday Fri, Jan 1 7:30AM District Offices Closed Public Information-Technology Committee Meeting Tue, Jan 5 4:OOPM Collett/Beverage Yorba Linda City Council Tue, Jan 5 6:30PM Mills MWDOC/MWD Workshop Wed, Jan 6 7:30AM Staff OCWD Board Wed, Jan 6 5:OOPM Staff Planning-Engineering-Operations Committee Meeting Thu, Jan 7 4:OOPM Mills/Armstrong Personnel-Risk Management Committee Meeting Mon, Jan 4:OOPM Armstrong/Collett Finance-Accounting Committee Meeting Tue, Jan 4:OOPM Beverage/Summerfield Yorba Linda Planning Commission Wed, Jan 7:OOPM Collett Board of Directors Regular Meeting Thu, Jan 8:30AM Exec-Admin-Organizational Committee Meeting Tue, Jan 4:OOPM Mills/Beverage Yorba Linda City Council Tue, Jan 6:30PM Armstrong MWDOC Board Wed, Jan 8:30AM Staff OCWD Board Wed, Jan 5:OOPM Staff Citizens Advisory Committee Meeting Mon, Jan 8:30AM MWDOC/OCWD Ad Hoc Committee Meeting Tue, Jan 4:OOPM Mills/Collett Yorba Linda Planning Commission Wed, Jan 7:OOPM Summerfield Board of Directors Regular Meeting Thu, Jan 8:30AM 12'16'2009 9:15:13 AM ITEM NO. 12.1 AGENDA REPORT Meeting Date: December 23, 2009 Subject: Water Inspection Tours Water Resource Tour - January 15, 2010 A.D. Edmonston Pumping Plant - January 29, 2010 Diamond Valley Lake - February 5, 2010 ATTACHMENTS: Description: Type: Overview of Water_Inspection_Trips.pdf Inspection Trips Flyer Backup Material The Municipal Water District of Orange County (MWDOC) is now accepting reservations for the following one-day water inspection trips: Water Resource Tour- January 15, 2010 6 A.D. Edmonston Pumping Plant- January 29, 2010 ! Diamond Valley Lake- February 5, 2010 The Metropolitan Water District of Southern California (Metropolitan) and the Municipal Water District of Orange County (MWDOC) would like to invite you to participate on upcoming water inspection trips. As guests of Metropolitan and MWDOC, all meals, transportation and refreshments will be provided without charge. I have attached a brief summary of each of these trips for your review. If you have trouble viewing the attachment, please let me know! These trips are very popular and space is extremely limited. Reservations will be processed on a first come, first served basis and the buses do fill up quickly! If you are interested in participating on one or more of these trips, please contact me directly at 714-593-5013 or tbacaOmwdoc.com to reserve your seat as soon as possible. Confirmation letters with a complete itinerary and any additional trip information will be mailed after all reservations are processed. We sincerely hope that you will be able to participate on one or more of these inspection trips, and take advantage of this unique opportunity to learn more about our local water supply. Very best regards, Tiffany E. Baca Senior Administrative Assistant Municipal Water District of Orange County P.O. BOX 20895, Fountain Valley, CA 92728-0895 (714) 593-5013 WATER.' i:- .p. I .':i l OVERVIEW OF WATER INSPECTION TRIPS: January 15, 2010 Water Resource Tour This tour will begin at Marcel Electronics International (MEI), a privately owned printed circuit board manufacturer located in the city of Orange. MEI operates etching, stripping, and plating equipment that once used an average of about 37 million gallons of water annually. MEI has reduced potable water consumption by updating their equipment; installing a new, deionized water recycling system; and introducing water recycling into their production lines. Through their efforts, MEI saved more than 14 million gallons of water over the last year, a savings that will supply more than 200 average Orange County households for an entire year. We will continue our tour at F.E. Weymouth Water Treatment Plant in La Verne. Weymouth was the first treatment plant built by >e Metropolitan, and today, largely serves Los - Angeles and Orange counties. Most of the water u treated at the plant originates in mountain ranges of seven western states, travels down the Colorado River, and flows through 4t L Metropolitan's 242-mile Colorado River Ce ;� , , Aqueduct. To a lesser degree, water supplied to "t the plant also comes from Northern California MT A rivers and streams that feed the State Water Project's 444-mile California Aqueduct. This inspection trip will conclude with a tour of the Groundwater Replenishment System (GWR System) located at the Orange County Water District in Fountain Valley. The GWR System diverts highly treated sewer water that is currently discharged into the ocean and then purifies it though a series of advanced techniques: microfiltration,reverse osmosis, ultraviolet disinfection and hydrogen peroxide. The treated water is returned to the groundwater basin to increase both water supply and quality. January 29, 2010 AM Edmonston Pumping Plant The center piece of the State Water Project is the Edmonston Pumping Plant tucked along the Bakersfield side of the Tehachapi Mountains. With an elevation of 1,926 feet, it is the highest single lift pumping plant in the world, capable of delivering 2 billion gallons or 8,340,000 tons of water a day. Designed on four levels, carved into the side of the mountain, the plant houses 14 pumping units each operating at 80,000 horsepower, standing more than three stories high, and weighing nearly 225 tons. We will visit the Vista Del Lago Visitor's Center at Pyramid Lake, and continue on to Joseph Jensen Water Treatment Plant in Granada Hills. The Jensen Plant is the operating headquarters for the Valley Branch of Metropolitan. The Valley Branch provides treated water to an area that covers all, or portions of Ventura, Los Angeles and Orange counties. February 5, 2010 Diamond Valley Lake Diamond Valley Lake is located in the Domenigoni Valley near the city of Hemet. It is Southern California's largest reservoir, and was designed to provide protection against water shortages caused by earthquakes or drought. Diamond Valley Lake can store up to 810,000 acre-feet, or more than 264 billion gallons of water, and almost doubles Southern California's surface water storage capacity. On our inspection trip we will drive across the West Dam, take in the sights from the reservoir's viewpoint, inspect the pumping plant and see the east marina. You will also have an opportunity to enjoy a self-guided tour of the Visitors' Education Center and Western Center for Archeology & Paleontology. This inspection trip will conclude with a tour of Robert A. Skinner treatment plant, a five- year, multimillion dollar expansion project that included construction of two additional treatment modules; a covered, treated water storage reservoir; a bypass pipeline system; and expansion of the San Diego Canal. Now one of the largest water treatment plants in the United States, Skinner delivers 520 million gallons per day to 2.5 million people who are customers of the Eastern and Western Municipal Water Districts in Riverside County and the San Diego County Water Authority. It is the prime source of drinking water for the San Diego region. ITEM NO. 12.2 AGENDA REPORT Meeting Date: December 23, 2009 Subject: ACWA DC Conference - February 23-25, 2010 ATTACHMENTS: Description: Type: ACWA DC Conf.pdf Conference Flyer Backup Material r Y RECEIVED Association of California Water Agencies r:- - ? 2009 Illi()"i since 1410 YORDA LINDA WATER DISTRICT November 20,2009 Dear ACWA Member, Plans are underway for the 2010 ACWA DC Conference,February 23-25,2010. 1 am writing to encourage you and other representatives of your agency to attend this event. The conference provides a unique opportunity to learn about the plans and priorities of the Obama Administration and Congress. The conference includes an Executive Branch speakers program as well as Legislative session where invited members of Congress will address ACWA members and answer questions. Additional speakers will provide an analysis of the first year of the administration and what it may mean for water agencies. Once again the conference hotel is the Washington Court. ACWA DC Conference participants are responsible for making their own hotel reservations within the block of rooms reserved by ACWA at the Washington Court Hotel(see attached form for registration information). The Washington Court Hotel will accept reservations in the ACWA room block until January 29 after which,the rooms will be released for general sale.After January 29,the hotel will accept reservations based on room and rate availability. Additionally, should our block fill prior to the cut-off date, reservations will be accepted based on room and rate availability. We look forward to seeing you at the 2010 DC Conference. Should you have any questions, please feel free to call ACWA's Washington office at 202.434.4760. Sincerely, X. Randy Record Federal Affairs Chairman Association of California Water Agencies 910 K Street, Suite 100, Sacramento, California 95814-3577 916/441-4545 FAX 916/325-4849 Hall of the States 400 N. Capitol St., N.W., Suite 357 South,Washington, D.C. 20001-1512 202/434-4760 FAX 202/434-4763 www.acwa.com DRAFT AGENDA 2090 ACWA WASHINGTON, D.C. CONFERENCE Washington Court Hotel February 23—February 25, 2010 Tuesday, February 23 6 p.m. - 8 p.m. Welcoming Reception (Conference attendees and spouses are invited. Others by invitation only) Wednesday. February 24 8:30 a.m. - 9:30 a.m. Welcome, ACWA President, Paul Kelley Breakfast and Opening Speaker 9:45 - Noon Obama Administration Speakers 12:15 p.m. - 1:30 p.m. Lunch 1:50 P.M. Group Photo Capitol Visitors' Center Steps 2:15 p.m. -- 5:15 p.m. House Speech Program 5:30p.m. - 7:30 p.m. Congressional Reception Thursday, February 25 8:30 - 10:30 a.m. Breakfast and Closing Speaker 9:00 a.m. Senator Barbara Boxer (invited) 9:30 a.m. Issue Groups Leaders' Panel 10:30 a.m. Conference Adjourns ACWXs 2010 Washington, D.C. Conference Preregistration Washington Court Hotel * Washington, D.C. * February 23-25, 2010 ONLINE REGISTRATION NOW AVAILABLE: PREREGISTRATION DEADLINE IS JANUARY 29, 2010. OFFICE USE ONLY - DC10 Those received after January 29 will be returned,regardless of postmark.Deadline to cancel and receive ENT refund voucher is January 29.There is a$50 handling fee on all cancellations prior to this date. DATE Fill in Completely-Please Print/Type Clearly *Required Fields(if bringing a guest,guest's name and e-mail address are required as well.) ❑ My info has changed.Please update it. * Name on Badge to Read Guest($35 fee if attending) Guest E-mail(MUST be different from attendee's e-mail) *Title Credit Card Payment Information Please charge my fee to my credit card: *Organization ❑ CV`' ❑ *Address Credit Card Number: *City *State *Zip lLJ I j I l 11 u * Phone: ( ) FAX: ( ) Exp. Date: I I I 1_l Amount: $ *Attendee E-mail: Cardholder's Name(as seen on card): *Confirmation E-mail: Please print clearly. If registering on someone's behalf,please be sure to include YOUR e-mail Signature: address here and a copy of the confirmation email will be sent to you. HOTEL INFORMATION: Washington Court Hotel, 525 New Jersey Ave. N.W.,Washington, D.C. 2 0001-1 52 7 Phone: 800-321-3010 Group Rate: $297 Single/Double.The cut-off date to receive this special rate is January 29, 2010. Preregistration PACKAGE- For ACWA public agency members, affiliates & associates only (Includes registration & all meals. Does not include guest registration.) Not available on-site. (20) . . . . $565 $ Conference Registration(21) Includes Opening&Congressional Receptions Preregistration On Site Amount but other meal functions not included Advantage* . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . $485 ($520) $ Standard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $725 ($780) $ Guest(Non-refundable) (22) . . . . . . . . . . . . . . . . . . . $35 ($45) $ Daily Conference Registration Preregistration On Site Amount Meal functions not included (Advantage) (Standard) (Advantage) (Standard) ` ❑ Wednesday, February 24(23) . . . . . . . . . . . . . . . . . . . . . $275 $415 $295 $445 $ fl ❑ Thursday, February 25 (24) . . . . . . . . . . . . . . . . . . . . . . . $230 $345 $250 $375 $ ® Quantity Preregistration On Site Amount Tuesday, February 23 Opening Reception (30) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Included Included $ Wednesday,February 24 $ Breakfast(311) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $35 ($40) $ Luncheon (321 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $45 ($50) $ Congressional Reception (33) . . . . . . . . . . . . . . . . . . . . . . . . . . . . Included Included $ Thursday, February 25 Breakfast(34) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $35 ($40) $ * People eligible for ACWA advantage pricing include:any ACWA member organization's officers/directors;any employee on an ACWA public agency member,affiliate or associate organization's payroll,any individual or honorary life member;any ACWA TOTAL $ board member whose fee is paid for by a member agency;any state or federal administrative or legislative personnel in elective, appointive or staffing positions;staff of ACWA11PIA,Water Education Foundation,or California Water Awareness Campaign. Make checks payable to ACWA,and send to:ACWA, P.O.Box 2408,Sacramento, CA 95812-2408. or FAX to(916)325-2316. If you mail this form,please do not also fax to avoid duplicate registration. Questions?Contact ACWA at(916)441-4545,tall free(888)666-2292,or e-mail:eventseacwa.com.