HomeMy WebLinkAbout2009-12-14 - Executive-Administrative-Organizational Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
December 14, 2009
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Mills at 2:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Pat Grady, Assistant General Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Ethics Policy
Mr. Grady presented this item and explained that when the Board
approved the District's Grand Jury responses in August 2009, it was noted
that the District would adopt an ethics policy by March 2010. The
Committee directed Staff to draft a policy and to include a table of
contents and an Executive Summary. A draft ethics policy will be
presented to this Committee at a future meeting and to the Board for final
consideration.
3. DISCUSSION ITEMS
3.1. 2009 Summary of EAO Committee Activities
Mr. Vecchiarelli reviewed the major activities that were addressed and/or
discussed within the last year by the previous Executive-Administrative-
Organizational Committee. Two major activities initiated included
annexation to Orange County Water District and sewer discussions with
both the cities of Yorba Linda and Placentia.
3.2. 2010 Goals and Objectives
Mr. Vecchiarelli reviewed the major goals and objectives for 2010.
Discussions with the Committee included continued focus on the OCWD
annexation efforts, continuing discussions with the Cities of Placentia and
Yorba Linda for dedication of the sewer systems to the District, finalizing a
licensing agreement for use of District facilities, formal review and
implementation of a strategic plan, development of a budget schedule for
FY 2010/11, water rate projections, updating various policies and
procedures, and considering the services of an efficiency consultant to
evaluate the District.
1
3.3. Board of Directors Committee Assignments
Mr. Vecchiarelli reviewed the existing Board committee assignments.
President Mills continues to finalize the new assignments and ratification
will be considered at the next Board meeting.
3.4. Customer Correspondence
Mr. Vecchiarelli reviewed the latest customer comment cards with the
Committee and discussed formatting a summary presentation for future
meetings.
3.5. Records Retention Policy
Mr. Grady reported that Staff was in the process of updating the District's
records retention policy with the assistance of a consultant. A revised
policy will be presented to the Committee at a future meeting and
eventually to the Board for their consideration.
3.6. Citizens Advisory Committee Membership
Mr. Vecchiarelli updated the Committee regarding the attendance and
participation of the Citizens Advisory Committee since the Committee was
formed.
3.7. OCWD Annexation
Mr. Vecchiarelli reported that a draft MOU from OCWD has been
submitted to YLWD and that legal counsel is currently reviewing this draft.
Staff will update the Committee monthly on the progress of these efforts.
3.8. City of Yorba Linda and City of Placentia Sewers
Mr. Vecchiarelli reported that the City of Yorba Linda may discuss
ownership, operations and maintenance of the east end sewer system at a
council meeting scheduled for January 2010.
3.9. Final Report on 2009 Legislative Bills
The Committee reviewed the yearly legislative report prepared by District's
legal counsel.
3.10. General Counsel's Monthly Summary Billing Report
The Committee reviewed the report.
3.11. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The Committee adjourned at 3:35 p.m. The next regular meeting of the
Executive-Administrative-Organizational Committee will be held January
19, 2010 at 4:00 p.m.
2