HomeMy WebLinkAbout2010-01-07 - Planning-Engineering-Operations Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
January 7, 2010
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Mills at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director John W. Summerfield Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
Ken Mendum, Ops Superintendent
Joe Polimino, Project Engineer
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Zone Reconfiguration Project Change Order No. 2
Mr. Conklin reported that a Revised Agenda Report for this item was
prepared January 7, 2010 and copies were provided to the Committee. He
indicated that per the revised agenda report, staff is requesting that the
proposed change order item for contractor mobilization be delayed so that
staff can continue to pursue agreement with the contractor on this item.
Otherwise, staff is requesting approval of the other change order items
presented. Following discussion, the Committee supported staff's
recommendation as presented in the revised agenda item.
2.2. Amendment No. 1 to Professional Services Agreement - Design of
Highland Booster Pump Station Replacement
Mr. Conklin reported that design work on the new pump station is currently
at the 70% completion level. He noted that during the design review and
coordination process, District staff identified the need for additional design
elements not in the original services agreement. At the request of the
District, MWH provided a proposal for the additional requested design
services. Following discussion, the Committee supported staff's
recommendation for approval of Amendment No. 1, with exception of the
pump test witnessing, a revision with which staff concurred.
2.3. Proposed Change Order No. 4 to Well Rehabilitation Contract
Mr. Conklin reported on the status of the Well Rehabilitation Project, and
current work on Well No. 5. As part of the discussion, the viability of using
VFDs with electric-motor drives was suggested as a means to maximize
discharge without air entrainment, for further consideration by staff.
Following discussion, the Committee supported staff's recommendation
for approval of Change Order No. 4 in the amount of $36,185.
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3. DISCUSSION ITEMS
3.1. Monthly Groundwater Production and Purchased Water Report.
Mr. Vecchiarelli reported on groundwater and import water purchases for
the month of December. He noted that for the month District demands
were 13% below the budget projection, and that for the first six months of
FY 09/10, the District is 4.2% below the budget projection, which equates
to 14.2% below our historical use for this time period.
3.2. Monthly Preventative Maintenance Program Report.
Mr. Mendum reported on PM status through December 2009. He noted
that we are close to our target levels for most of the maintenance tasks
and that resources will be redirected to focus on maintenance categories
that are currently below target levels. Mr. Cory and Mr. Mendum predicted
the District would reach the 75% target goals by March 2010.
3.3. Monthly Groundwater Producers Meeting Report
Mr. Conklin reported on the Groundwater Producers Meeting for
December 2009. A written summary report was included with the
committee agenda packets.
3.4. Status Report on Capital Projects in Progress
Mr. Conklin reported on the status of capital projects in planning, design
and construction through December 2009. An updated matrix was
included with the committee agenda packets.
3.5. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The meeting was adjourned at 4:56 p.m. The next regular meeting of the
Planning-Engineering-Operations Committee will be held February 4,
2010 at 4:00 p.m.
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