HomeMy WebLinkAbout2010-01-19 - Executive-Administrative-Organizational Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADMIN-ORGANIZATIONAL COMMITTEE MEETING
January 19, 2010
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Mills at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Pat Grady, Assistant General Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. OCWD Annexation - Draft Memorandum of Understanding
Mr. Grady introduced this item and reported that the MOU was ready for
Board consideration at this time. Mr. Vecchiarelli joined the meeting and
responded to questions related to the annexation fee and its calculation
method. The Committee requested that Staff discuss certain elements
within the annexation fee formula with Orange County Water District.
2.2. Records Retention Schedule Update
Mr. Grady reported that a consultant was retained to update the District's
records retention policy. The Committee reviewed excerpts of the policy
and supported Staff's recommendation to approve the document and the
accompanying resolution. The item will be scheduled for Board
consideration at a future meeting, following a brief legal review.
2.3. ACWA/JPIA 2010 Executive Committee Selection
Mr. Vecchiarelli reported that vacancies exist on the ACWA/JPIA Board of
Directors and that the organization is soliciting members from participating
agencies. After a brief discussion from the Committee, no action was
recommended.
3. DISCUSSION ITEMS
3.1. Vacancy on the Board of Directors (Verbal Report)
Mr. Vecchiarelli reported that Staff developed and distributed a Press
Release announcing the Board vacancy along with the details of the
application process. The Press Release was distributed to the Committee.
3.2. City of Yorba Linda and City of Placentia Sewers (Verbal Report)
Mr. Vecchiarelli reported that a Press Release was developed and
distributed regarding the District's willingness to accept and operate the
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sewer system owned and operated by the City, in the event the City
makes the request. The Press Release was distributed to the Committee.
3.3. General Counsel's Monthly Summary Billing Report
The Committee reviewed the report and requested that future reports
clarify the expenses related to the Hidden Hills Reservoir Project and the
claims related to the Hidden Hills area. The Committee also requested
Staff to evaluate the potential for JPIA reimbursement of legal fees related
to the Hidden Hills area claims.
3.4. Future Agenda Items and Staff Tasks
The Committee requested that the District's administrative building located
on Plumosa Drive be discussed at a future Committee meeting.
4. ADJOURNMENT
4.1. The Committee adjourned at 5:10 p.m. The next regular meeting of the
Executive-Administrative-Organizational Committee will be held February
16, 2010 at 4:00 p.m.
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